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Parks Comm PKT 06-01-2017City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION June 1, 2017 City Hall 6:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — May 4, 2017; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter A. July 4th Shift Assignments Berger B. Pending July & August Parks & Recreation Commission Meeting Berger 5. STAFF REPORTS Topic Title/ Description Presenter A. Panther Lake Trail Improvements Ikerd B. Park Path Asphalt Repairs Gerwen 6. OTHER BUSINESS 7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on June 13, 2017 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT THE NEXT MEETING IS g: (parks comm mtg notes 12017106 -01 -20/7 agenda. doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, May 4, 2017 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Berger called the meeting to order at 6:30pm. Present: Chair Dave Berger, Vice Chair Laura Belvin, George Pfeiffer, David Musick, Steve Payne, Anthony Murrietta, David Wilson and Roger Flygare Excused: Dawn Coggins, Michael Campsmith Staff: John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Administrative Assistant Il. Guest: None PUBLIC FORUM None APPROVAL OF MINUTES Commissioner Musick moved to approve the April Parks and Recreation Commission regular meeting minutes as written. Commissioner Pfeiffer seconded. Motion passed. STAFF REPORTS PANTHER LAKE TRAIL IMPROVEMENT 85% DESIGN Mr. Ikerd reported stated that he is hoping to submit the permit into the Planning Department early next week. They have submitted the Special Use Permit into King County for permission to use their parking lot when the bridge is installed. The architect and city staff are still working with PSE regarding the power vault. The architect has re- designed it so that PSE can keep the box in place; they just need to put another lid on it. Staff would like to go out to bid by the end of May or early June. The bid will include lighting for the parking lot and bridge area, and if the cost comes in too high, they will back it out. PARKS APPRECIATION DAY Mr. Gerwen reported that the event was very successful, and he has received a lot of positive feedback. There were 255 volunteers for a total of 728.5 hours of work. A large group of volunteers had to leave early for a memorial service. The commission provided feedback on the event to administration staff. Mr. Gerwen thanked the Parks & Recreation Commission for their support in the event. The volunteers were not able to do the asphalt removal at Alderbrook Park due to the ground being too saturated. They performed other tasks including trail cleaning, playground surface installation and trail safety work. PARK PATH ASPHALT REPAIRS Mr. Gerwen reported that they will be meeting with the contractor to put together the project schedule. The contractor's start of work has been delayed by this year's unusually long rainy season. PROS PLAN Mr. Hutton updated the commission on the stakeholder meeting that was held prior to the Parks & Recreation Commission meeting. There was very good participation from the stakeholders and the Parks Commissioners that were able to attend. Discussion revolved around the Mission Statement, Vision Statement and Core Values. g:\parks comm mtg notes \2017 \05 -04 -2017 minutes.doc Parks and Recreation Commission April 6 2017 Page 2 Commissioner Musick added that it went very well, and that a lot of the discussion revolved around the information that was submitted by the Community Center and Recreation staff that were unable to attend due to a scheduling conflict. Safety will be one of the core values, and may be in multiple core values. AHBL will come back with a summary of what was discussed. The next meeting will take place in July. There have been over 70 responses on the survey. A link to the survey is on Facebook, the school districts peachjar, the city's web page, the intranet and in many different locations. RED, WHITE & BLUES FESTIVAL The bands have been booked, and all of the vendors are under contract. A portion of the festival will feature international entertainment. The role of the commissioners at the event was reviewed. One of the major roles this year is to have members of the community complete the PROS Plan survey. Chair Berger suggested that in addition to the booth, the commissioners should stroll through the crowds. Sign -ups for shifts will take place at the June meeting. There will be at least two commissioners per shift. Pictures of the Panther Lake project will be displayed at the booth, and there will be trail maps along with the trail mix. OTHER BUSINESS Three commissioners with expiring terms were reappointed, and there is one new commissioner. All voting positions are filled and there is one vacant alternate position. Commissioner Pfeiffer attended a meeting with Federal Way School District officials. They are putting out a new bond issue to answer the needs of the schools without raising taxes. The three high schools will be getting new tracks, and Decatur and Todd Beamer will be getting new turf on the soccer and football fields. Lakota was not discussed at this meeting. Parks staff met with Federal Way School District staff to discuss the Interlocal agreement. The meeting was very productive and Lakota was discussed. Mr. Hutton stated that they are still interested in partnering with the city. NEXT MEETING /AGENDA ITEMS Commission Business July 4`h Shift Assignments Pending July Parks & Recreation Commission meeting Staff Reports Red, White & Blues Festival Panther Lake Trail Improvements Park Path Asphalt Repairs ADJOURNMENT A motion was made by Muff ietta and seconded by Pfeiffer to adjourn the meeting. Chair Berger adjourned the meeting at 7:28 pm. g:\parks Comm mtg notes \2017 \05 -04 -2017 minutes.doc