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AG 17-099IRETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT X PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ��p ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG #): (1 / i ❑ INTERLOCAL ❑ OTHER PROJECT NAME: ALPR REPLACEMENT PROJECT 6. NAME OF CONTRACTOR: VIGILANT SOLUTIONS ADDRESS: 2021 LAS POSITAS CT #101, LIVERMORE, CA 94551 E -MAIL: SCOTT .DYE(a7VIGILANTSOLUTIONS.COM SIGNATURE NAME: TITLE TELEPHONE 925 -398 -2079 FAX: 7, EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: MAY 7 , 2017 COMPLETION DATE: *Or M 3 (l i O 1 9 1st 'Icgs 417040w...st Yr,G,c 21100 9. TOTAL COMPENSATION WE ARE PURCHASING INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY X PURCHASING: PLEASE CHARGE TO: 001- 2100 - 090 - 521 -20 -354 1' © 4.6 2+e 1 1 o. DOCUMENT /CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR "4--...-7 S/, 0 7 ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW t✓ S I ?si 111 1>1. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED INITIAL / DATE SIGNED AG 014 AG DATE SENT: 22-a' -4— COMMENTS: 1,,1 s w c. s Q u. c c..� �. s ec) w 1-e L.. a. (,o 51 ? .P► 1, t� 1Z G-t a, h-t G "-t o tom.sL, h ■tovy I &, aol`1 -Lot- \,‘.. 51, ,,,,A \a/ c 3o, a o i'l L Cy xi 1'1- -c9 `6 \ "VIGILANT Enterprise Service Agreement (ESA) This Vigilant Solutions Enterprise Service Agreement (the "Agreement ") is made and entered into as of this 1st Day of June , 2018_by and between Vigilant Solutions, LLC , a Delaware company, having its principal place of business at 2021 Las Positas Court Suite # 101, Livermore, CA 94551 ( "Vigilant ") and Citvof Federal Way Police Department (WA) , a law enforcement agency (LEA) or other governmental agency, having its principal place of business at 33325 8th Ave South, Federal Way, WA 98003 ( "Affilliate "). WHEREAS, Vigilant designs, develops, licenses and services advanced video analysis software technologies for the law enforcement and security markets; WHEREAS, Vigilant provides access to license plate data as a value added component of the Vigilant law enforcement package of license plate recognition equipment and software; WHEREAS, Affiliate will separately purchase License Plate Recognition (LPR) hardware components from Vigilant and /or its authorized reselier for use with the Software Products (as defined below); WHEREAS, Affiliate desires to license from and receive service for the Software Products provided by Vigilant; THEREFORE, In consideration of the mutual covenants contained herein this Agreement, Affiliate and Vigilant hereby agree as follows: I. Definitions: "CJIS Security Policy" means the FBI CJIS Security Policy document as published by the FBI CJIS Information Security Officer. "CLK" or "Camera License Key" means an electronic key that will permit each license of Vigilant's CarDetector brand LPR software or Lineup brand facial recognition software (one CLK per camera) to be used with other Vigilant approved and licensed LPR hardware components (i.e., cameras and other hardware components provided by Vigilant or provided by a Vigilant certified reselling partner that has authority from Vigilant to deliver such Vigilant- authorized components) and Software Products. CLKs shall be not issuable and if issued in error shall be removed and immediately rendered null and void for cameras and other hardware components that are not Vigilant- authorized cameras and other hardware components or are delivered to Affiliate by another vendor that is not a Vigilant certified reselling partner. "Commercial LPR Data" refers to LPR data collected by private sources and available on LEARN with a paid subscription. "Criminal Justice Information Services Division" or "CJIS" means the FBI division responsible for the collection, warehousing, and timely dissemination of relevant CM to the FBI and to qualified law enforcement, criminal justice, civilian, academic, employment, and licensing agencies. "Effective Date" means sixty (60) days subsequent to the date set forth in the first paragraph of this Agreement. Vigilant Solutions Enterprise License Agreement ver. 2,5 Page 1 of 14 VS M,tials Affiliate Initial. "Enterprise License" means a non - exclusive, non - transferable license to install and operate the Software Products, on applicable media provided by Vigilant or Vigilant's certified reselling partners. This Enterprise Service Agreement allows Affiliate to install the Software Products on such devices, in accordance with the selected Service Package(s), and allow benefits of all rights granted hereunder this Agreement. "LEA LPR Data" refers to LPR data collected by LEAs and available on LEARN for use by other LEAs. LEA LPR Data is freely available to LEAs at no cost and is governed by the contributing LEA's retention policy. "Service Fee" means the amount due from Affiliate prior to the renewal of this Agreement as consideration for the continued use of the Software Products and Service Package benefits according to Section VIII of this Agreement. "Service Package" means the Affiliate designated service option(s) which defines the extent of use of the Software Products, in conjunction with any service and /or benefits therein granted as rights hereunder this Agreement. "Service Period" has the meaning set forth in Section III (A) of this Agreement. "Software Products" means Vigilant's Law Enforcement & Security suite of Software Products including CarDetector, Law Enforcement Archival & Reporting Network (LEARN), Mobile Companion for Smartphones, Target Alert Service (TAS) server /client alerting package, FaceSearch, LineUp and other software applications considered by Vigilant to be applicable for the benefit of law enforcement and security practices. Software Products shall only be permitted to function on approved Vigilant cameras and other hardware components provided by Vigilant or through Vigilant certified reselling partners. Software Products shall not be permitted to operate on third -party provided or not Vigilant - authorized hardware components, and if found to be operating on third -party provided hardware components Software Products shall be promptly removed by Affiliate. "Technical Support Agents" means Affiliate's staff person specified in the Contact Information Worksheet of this Agreement responsible for administering the Software Products and acting as Affiliate's Software Products support contact. "User License" means a non- exclusive, non - transferable license to install and operate the Software Products, on applicable media, limited to a single licensee. "Users" refers to individuals who are agents and /or sworn officers of the Affiliate and who are authorized by the Affiliate to access LEARN on behalf of Affiliate through login credentials provided by Affiliate. 11. Enterprise License Grant; Duplication and Distribution Rights: Subject to the terms and conditions of this Agreement, Vigilant hereby grants Affiliate an Enterprise License to the Software Products for the Term provided in Section III below. Except as expressly permitted by this Agreement, Affiliate or any third party acting on behalf of Affiliate shall not copy, modify, distribute, loan, lease, resell, sublicense or otherwise transfer any right in the Software Products. Except as expressly permitted by this Agreement, no other rights are granted by implication, estoppels or otherwise. Affiliate shall not eliminate, bypass, or in any way alter the copyright screen (also known as the "splash" screen) that may appear when Software Products are first started on any computer. Any use or redistribution of Software Products in a manner not explicitly stated in this Agreement, or not agreed to in writing by Vigilant, is strictly prohibited. Vigilant Solutions Enterprise License Agreement ver 2.5 Page 2 of 14 cj Affiliate Initials \��VIGtLANT 111. Term; Termination. A. Term. The initial term of this Agreement is for one (1) year beginning on the Effective Date (the "Initial Term "), unless earlier terminated as provided herein. Sixty (60) days prior to the expiration of the Initial Term and each subsequent Service Period, Vigilant will provide Affiliate with an invoice for the Service Fee due for the subsequent twelve (12) month period (each such period, a "Service Period "). This Agreement and the Enterprise License granted under this Agreement will be extended for a Service Period upon Affiliate's payment of that Service Period's Service Fee, which is due 30 days prior to the expiration of the Initial Term or the existing Service Period, as the case may be. Pursuant to Section VIII below, Affiliate may also pay in advance for more than one Service Period. B. Affiliate Termination. Affiliate may terminate this Agreement at any time by notifying Vigilant of the termination in writing thirty (30) days prior to the termination date, and deleting all copies of the Software Products. If Affiliate terminates this Agreement prior to the end of the Initial Term, Vigilant will not refund or prorate any license fees, nor will it reduce or waive any license fees still owed to Vigilant by Affiliate. Upon termination of the Enterprise License, Affiliate shall immediately cease any further use of Software Products. Affiliate may also terminate this agreement by not paying an invoice for a subsequent year's Service Fee within sixty (60) days of invoice issue date. C. Vigilant Termination. Vigilant has the right to terminate this Agreement by providing thirty (30) days written notice to Affiliate. If Vigilant's termination notice is based on an alleged breach by Affiliate, then Affiliate shall have thirty (30) days from the date of its receipt of Vigilant's notice of termination, which shall set forth in detail Affiliate's purported breach of this Agreement, to cure the alleged breach. If within thirty (30) days of written notice of violation from Vigilant Affiliate has not reasonably cured the described breach of this Agreement, Affiliate shall immediately discontinue all use of Software Products and certify to Vigilant that it has returned or destroyed all copies of Software Products in its possession or control. If Vigilant terminates this Agreement prior to the end of a Service Period for breach, no refund for any unused Service Fees will be provided. If Vigilant terminates this Agreement prior to the end of a Service Period for no reason, and not based on Affiliate's failure to cure the breach of a material term or condition of this Agreement, Vigilant shall refund to Affiliate an amount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then - current Service Period by the percentage resulting from dividing the number of days remaining in the then - current Service Period, by 365. IV. Warranty and Disclaimer; Infringement Protection; Use of Software Products Interface. A. Warranty and Disclaimer. Vigilant warrants that the Software Products will be free from all Significant Defects (as defined below) during the lesser of the term of this Agreement (the "Warranty Period ") or one year. "Significant Defect" means a defect in a Software Product that impedes the primary function of the Software Product. This warranty does not include products not manufactured by Vigilant. Vigilant will repair or replace any Software Product with a Significant Defect during the Warranty Period; provided, however, if Vigilant cannot substantially correct a Significant Defect in a commercially reasonable manner, Affiliate may terminate this Agreement and Vigilant shall refund to Affiliate an amount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then - current Service Period by the percentage resulting from dividing the number of days remaining in the then - current Service Period, by 365. The foregoing remedies are Affiliate's exclusive remedy for defects in the Software Product. Vigilant shall not be responsible for labor charges for removal or reinstallation of defective software, charges for transportation, shipping or handling loss, unless such charges are due to Vigilant's gross negligence or intentional misconduct. Vigilant disclaims all warranties, expressed or implied, including but not limited to implied warranties of Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 3 of 14 VS Initials cj Affiliate Initials VIGII_ANT merchantability and fitness for a particular purpose. In no event shall Vigilant be liable for any damages whatsoever arising out of the use of, or inability to use, the Software Products. B. Infringement Protection. If an infringement claim is made against Affiliate by a third -party in a court of competent jurisdiction regarding Affiliate's use of any of the Software Products, Vigilant shall indemnify Affiliate, and assume all legal responsibility and costs to contest any such claim. If Affiliate's use of any portion of the Software Products or documentation provided to Affiliate by Vigilant in connection with the Software Products is enjoined by a court of competent jurisdiction, Vigilant shall do one of the following at its option and expense within sixty (60) days of such enjoinment: (1) Procure for Affiliate the right to use such infringing portion; (2) replace such infringing portion with a non - infringing portion providing equivalent functionality; or (3) modify the infringing portion so as to eliminate the infringement while providing equivalent functionality. C. Use of Software Products Interface. Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop screen and any of their applications. It is agreed by Affiliate that Affiliate's users will be instructed to only utilize the interface to the Software Products at times when it is safe to do so. Vigilant is not liable for any accident caused by a result of distraction such as from viewing the screen while operating a moving vehicle. V. Software Support, Warranty and Maintenance. Affiliate will receive technical support by submitting a support ticket to Vigilant's company support website or by sending an email to Vigilant's support team. Updates, patches and bug fixes of the Software Products will be made available to Affiliate at no additional charge, although charges may be assessed if the Software Product is requested to be delivered on physical media. Vigilant will provide Software Products support to Affiliate's Technical Support Agents through e-mail, fax and telephone. VI. Camera License Keys (CLKs). Affiliate is entitled to use of the Software Products during the term of this Agreement to set up and install the Software Products on an unlimited number of media centers within Affiliate's agency in accordance with selected Service Options. As Affiliate installs additional units of the Software Products and connects them to LPR cameras, Affiliate is required to obtain a Camera License Key (CLK) for each camera installed and considered in active service. A CLK can be obtained by Affiliate by going to Vigilant's company support website and completing the online request form to Vigilant technical support staff. Within two (2) business days of Affiliate's application for a CLK, Affiliate's Technical Support Agent will receive the requested CLK that is set to expire on the last day of the Initial Term or the then - current Service Period, as the case may be, VII. Ownership of Software. A. Ownership of Software Products. The Software Products are copyrighted by Vigilant Solutions and remain the property of Vigilant Solutions. The license granted under this Agreement is not a sale of the Software Products or any copy. Affiliate owns the physical media on which the Software Products are installed, but Vigilant Solutions retains title and ownership of the Software Products and all other materials included as part of the Software Products. Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 4 of 14 CI VS Initials Affiliate Initials \V�VIGItANT o��r�o�a B. Rights in Software Products. Vigilant Solutions represents and warrants that: (1) it has title to the Software and the authority to grant license to use the Software Products; (2) it has the corporate power and authority and the legal right to grant the licenses contemplated by this Agreement; and (3) it has not and will not enter into agreements and will not take or fail to take action that causes its legal right or ability to grant such licenses to be restricted. VIII. Data Sharing, Access and Security. If Affiliate is a generator as well as a consumer of LPR Data, Affiliate at its option may share its LEA LPR Data with similarly situated LEAs who contract with Vigilant to access LEARN (for example, LEAs who share LEA LPR Data with other LEAs). Vigilant will not share any LEA LPR Data generated by the Affiliate without the permission of the Affiliate. Vigilant has implemented procedures to allow for adherence to the FBI C0I5 Security Policy. The hosting facility utilizes state -of- the -art access control technologies that meet or exceed 015 requirements. In addition, Vigilant has installed and configured a solid network intrusion prevention appliances, as well as ensured that the configuration of the Microsoft environment adhere to the Windows Server Security Guide. IX. Ownership and use of Commercial LPR Data and LEA LPR Data. Vigilant retains all title and rights to Commercial LPR Data. Users shall not utilize Commercial LPR Data on the behalf of other local, state or Federal LEAs. Affiliate retains all rights to LEA LPR Data generated by the Affiliate. Should Affiliate terminate agreement with Vigilant, a copy of all LEA LPR Data generated by the Affiliate will be created and provided to the Affiliate. After the copy is created, all LEA LPR Data generated by the Affiliate will be deleted from LEARN at the written request of an authorized representative of the Affiliate or per the Affiliate's designated retention policy, whichever occurs first. Commercial LPR Data and LEA LPR Data should be used by the Affiliate for law enforcement purposes only. X. Loss of Data, Irregularities and Recovery. Vigilant places imperative priority on supporting and maintaining data center integrity. Using redundant disk arrays, there is a virtual guarantee that any hard disk failure will not result in the corruption or loss of the valuable LPR data that is essential to the LEARN system and clients. XI. Data Retention and Redundancy. LEA LPR Data is governed by the contributing LEA's retention policy. LEA LPR Data that reaches Its expiration date will be deleted from LEARN. Vigilant's use of redundant power sources, fiber connectivity and disk arrays ensure no less than 99% uptime of the LEARN LPR database server system. XII. Account Access. A. Eligibility. Affiliate shall only authorize individuals who satisfy the eligibility requirements of "Users" to access LEARN. Vigilant in its sole discretion may deny access to LEARN to any individual based on such person's failure to satisfy such eligibility requirements. User logins are restricted to agents and sworn officers of the Affiliate. No User logins may be provided to agents or officers of other local, state, or Federal LEAs without the express written consent of Vigilant. Vigilant Solutions Enterprise License Agreement ver. 2,5 Page 5 of 14 VS Initials cl Affiliate Initials \vi/VIG1LANT B. Security. Affiliate shall be responsible for assigning an Agency Manager who in turn will be responsible for assigning to each of Affiliate's Users a username and password (one per user account). A limited number of User accounts is provided. Affiliate will cause the Users to maintain username and password credentials confidential and will prevent use of such username and password credentials by any unauthorized person(s). Affiliate shall notify Vigilant immediately if Affiliate believes the password of any of its Users has, or may have, been obtained or used by any unauthorized person(s). In addition, Affiliate must notify Vigilant immediately if Affiliate becomes aware of any other breach or attempted breach of the security of any of its Users' accounts. C. CJIS Requirements, Affiliate certifies that its LEARN users shall comply with the following CJIS requirements: 1. Affiliate agrees to use training, policy and procedures to ensure support staff use proper handling, processing, storing, and communication protocols for data. 2. Affiliate agrees to protect systems and data by monitoring and auditing staff user activity to ensure that it is only within the purview of system application development, system maintenance or the support roles assigned. 3. Affiliate will only provide access to Vigilant systems and Affiliate -owned LEA information through Affiliate managed role -based access and applied sharing rules configured by the Affiliate. 4. Affiliate agrees to create and retain activity transaction logs to enable auditing by the LEA data owners, Vigilant staff, and FBI CJIS if requested. 5. Affiliate agrees to perform independent employment background screening for its' staff and participate in additional fingerprint background screening as required by client LEA agencies at Affiliate's own expense. 6. Affiliate agrees to reinforce staff policies for creating user accounts with only one Affiliate domain email addresses for each user. Exceptions may only be granted in writing by Vigilant. XII1. Service Package, Fees and Payment Provisions. A. Service Package. This Enterprise License Agreement is based on one (1) of the three (3) following Service Package Options. Please select one (1) Service Package below: ® Service Package - Basic LPR Service Package: • Vigilant Managed /Hosted LPR server LEARN Account • Access to all Vigilant Software including all upgrades and updates • Unlimited user licensing for the following applications: o LEARN, CarDetector and TAS ❑ Service Package - Option ti 1— Standard LPR Service Package: • All Basic Service Package benefits • Unlimited use of CarDetector — Mobile Hit Hunter (CDMS -MHH) • Unlimited use of Vigilant's LPR Mobile Companion smartphone application Vigilant Solutions Enterprise license Agreement ver. 2.5 Page 6 of 14 cj VS initials Affiliate initials \vVIILANT ❑ Service Package - Option ti 2 — 'Intelligence -L ed P o licing ( ILP)' Sery ice P ackage: • All Service Package Option # 1 benefits • Mobile LPR hardware up to level of Tier (see Exhibit A) • Use of Vigilant Facial Recognition technologies up to level of Tier • FaceSearch Account • FaceSearch Mobile Companion • Templates up to limit for FaceSearch Account (details in Exhibit A) • Tiered based on size of department (Tier 1 up to 100 sworn officers, Tier 2 up to 200 sworn officers, Tier 3 up to 500 sworn officers, Tier 4 up to 1,000 sworn officers, Tier 5 up to 1,500 sworn officers, Tier 6 up to 2,000 sworn officers) • States, Federal Agencies, and Departments with greater than 2,000 sworn fall under a, "Custom" Tier which will be defined in the Annual Service Fee Schedule if applicable. B. Service Fee. Payment of each Service Fee entitles Affiliate to all rights granted under this Agreement, including without limitation, use of the Software Products for the relevant Service Period, replacement of CLKs, and access to the updates and releases of the Software Products and associated equipment driver software to allow the Software Products to remain current and enable the best possible performance. The annual Service Fee due for a particular Service Period is based on the number of current Vigilant issued CLK's at the time of Service Fee invoicing, and which will be used by Affiliate in the upcoming Service Period. A schedule of annual Service Fees is shown below: Annual Service Fee Schedule (multiplied by number of CLK's Issued) Intelligence -Led Policing Service Package Annual Fee Schedule Total # of CLK's under this ESA 0 -14 CLK's 15 -30 CLK's 31 -60 CLK's Over 60 $14,995.00 Basic Service $525.00 $450.00 $400.00 $275.00 $59,995.00 Standard (Option # 1) $750.00 $640.00 $565.00 $390.00 $119,995.00 ILP Subscriber CLK Renewal Fees $525.00 $450.00 $400.00 $275.00 Annual Service Fee Schedule for Image Enrollment (applicable to FaceSearch /LineUp) 5,000 Images $750.00 Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 7 of 14 VS itiels ej Affiliate Initials Intelligence -Led Policing Service Package Annual Fee Schedule Tier Annual Fee ILP Tier 1 (Option # 2) $14,995.00 ILP Tier 2 (Option # 2) $34,495.00 ILP Tier 3 (Option if 2) $59,995.00 ILP Tier 4 (Option #2) $89,995.00 ILP Tier 5 (Options #2) $119,995.00 ILP Tier 6 (Option #2) $154,995.00 Annual Service Fee Schedule for Image Enrollment (applicable to FaceSearch /LineUp) 5,000 Images $750.00 Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 7 of 14 VS itiels ej Affiliate Initials 81ViBPLANT Payment of the Service Fee is due thirty (30) days prior to the renewal of the then - current Service Period. All Service Fees are exclusive of any sales, use, value -added or other federal, state or local taxes (excluding taxes based on Vigilant's net income) and Affiliate agrees to pay any such tax, Service Fees may increase by no higher than 4% per year for years after the first year of this agreement. For ILP (Option # 2) Tier packages, the Tier amount is due for subsequent periods and Basic Service CLK fees are due for all cameras from previous periods (this is in addition to the Annual Subscription Fee). Affiliate and Vigilant agree that the number of CLKs issued as of the Effective Date of this Agreement is 4 ilnsert Quantity]. All future additions of CLKs shall only be those as provided for in the definitions provided above. C. Advanced Service Fee Payments. Vigilant Solutions will accept advanced Service Fee payments on a case by case basis for Affiliates who wish to lock in the Service Fee rates for subsequent periods at the rates currently in effect, as listed in the table above. If Affiliate makes advanced Service Fee payments to Vigilant Solutions, advanced payments to Vigilant Solutions will be applied in full to each subsequent Service Period's Service Fees until the balance of the credits is reduced to a zero balance. System based advanced credits shall be applied to subsequent Service Fees in the amount that entitles Affiliate continued operation of the designated camera unit systems for the following Service Period until the credits are reduced to a zero balance. D. Price Adjustment. Vigilant has the right to increase or decrease the annual Service Fee from one Service Period to another; provided, however, that in no event will a Service Fee be increased by more than the greater of (i) 4% of the prior Service Period's Service Fees, or (ii) prices identified in the original proposal. If Vigilant intends to adjust the Service Fee for a subsequent Service Period, it must give Affiliate notice of the proposed increase on or before the date that Vigilant invoices Affiliate for the upcoming Service Period. XIV. Miscellaneous. A. Limitation of Liability. IN NO EVENT SHALL VIGILANT SOLUTIONS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF USE, DATA OR PROFIT, ARISING OUT OF OR CONNECTED WITH THE USE OF THE SOFTWARE PRODUCTS, WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF VIGILANT SOLUTIONS HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. IN NO EVENT WILL VIGILANT SOLUTIONS'S LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY AFFILIATE TO VIGILANT SOLUTIONS FOR THE SOFTWARE PRODUCTS LICENSED UNDER THIS AGREEMENT. B. Confidentiality. Affiliate acknowledges that Software Products contain valuable and proprietary information of Vigilant Solutions and Affiliate will not disassemble, decompile or reverse engineer any Software Products to gain access to confidential information of Vigilant Solutions. C. Assignment. Neither Vigilant Solutions nor Affiliate Is permitted to assign this Agreement without the prior written consent of the other party. Any attempted assignment without written consent is void. D. Amendment; Choice of Law. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties. This Agreement shall be governed by the laws of the state of California without regard to its conflicts of law. Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 8 of 14 VSlriitials ci Affiliate Initials \ VIGILANT E. Complete Agreement. This Agreement constitutes the final and complete agreement between the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous agreements, written or oral, with respect to such subject matter. F. Relationship. The relationship created hereby is that of contractor and customer and of licensor and Affiliate. Nothing herein shall be construed to create a partnership, joint venture, or agency relationship between the parties hereto. Neither party shall have any authority to enter into agreements of any kind on behalf of the other and shall have no power or authority to bind or obligate the other in any manner to any third party. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. Each party hereto represents that it is acting on its own behalf and is not acting as an agent for or on behalf of any third party. G. No Rights in Third Parties. This agreement is entered into for the sole benefit of Vigilant Solutions and Affiliate and their permitted successors, executors, representatives, administrators and assigns. Nothing in this Agreement shall be construed as giving any benefits, rights, remedies or claims to any other person, firm, corporation or other entity, including, without limitation, the general public or any member thereof, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries, property damage, or any other relief in law or equity in connection with this Agreement. H. Construction. The headings used in this Agreement are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. Any term referencing time, days or period for performance shall be deemed calendar days and not business days, unless otherwise expressly provided herein. Severability. If any provision of this Agreement shall for any reason be held to be invalid, illegal, unenforceable, or in conflict with any law of a federal, state, or local government having jurisdiction over this Agreement, such provision shall be construed so as to make it enforceable to the greatest extent permitted, such provision shall remain in effect to the greatest extent permitted and the remaining provisions of this Agreement shall remain in full force and effect. J. Federal Government. Any use, copy or disclosure of Software Products by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202 -1(a) and 227.7202 -3(a) (1995), DFARS 252.227- 7013(c)(1)(ii) (Oct 1988), FAR 12.212(a)(1995), FAR 52.227 -19, or FAR 52.227 (ALT III), as applicable. K. Right to Audit. Affiliate, upon thirty (30) days advanced written request to Vigilant Solutions, shall have the right to investigate, examine, and audit any and all necessary non - financial books, papers, documents, records and personnel that pertain to this Agreement and any other Sub Agreements. L. Notices; Authorized Representatives; Technical Support Agents. All notices, requests, demands, or other communications required or permitted to be given hereunder must be in writing and must be addressed to the parties at their respective addresses set forth below and shall be deemed to have been duly given when (a) delivered in person; (b) sent by facsimile transmission indicating receipt at the facsimile number where sent; (c) one (1) business day after being deposited with a reputable overnight air courier service; or (d) three (3) business days after being deposited with the United States Postal Service, for delivery by certified or registered mail, postage pre -paid and return receipt requested. All notices and communications regarding default or termination of this Agreement shall be delivered by hand or sent by certified mail, postage pre -paid and return receipt requested. Either party may from time Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 9 of 14 VS Initials Affiliate Initials /YLt ILANT to time change the notice address set forth below by delivering 30 days advance notice to the other party in accordance with this section setting forth the new address and the date on which it will become effective. Vigilant Solutions, LLC Attn: Sales Administration 2021 Las Positas Court - Suite # 101 Livermore, CA 94551 Affiliate. Federal Way Police Dept Attn: John Stieben Address. 33325 8th Ave South Federal Way, WA 98003 M. Authorized Representatives; Technical Support Agents. Affiliate's Authorized Representatives and its Technical Support Agents are set forth below (Last Page). Affiliate's Authorized Representative is responsible for administering this Agreement and Affiliate's Technical Support Agents are responsible for administering the Software Products and acting as Affiliate's Software Products support contact. Either party may from time to time change its Authorized Representative, and Affiliate may from time to time change its Technical Support Agents, in each case, by delivering 30 days advance notice to the other party in accordance with the notice provisions of this Agreement. Vigilant Solutions Enterprise License Agreement ver 2.5 Page 10 of 14 VS Initials Affiliatc Initials 'VY(G1LANT IN WITNESS WHEREOF, the parties have executed the Agreement as of the Effective Date. Manufacturer: Vigilant Solutions, LLC Authorized Agent: Bill Quinlan Title: Vice President Sales Operations Date: 7- Z0/,?-- Signature: Affiliate Organization: Authorized Agent: Title: Date: Signature: Federal Way Police Department Andy J. Hwang Chief of Police Vigilant Solutions Enterprise License Agreement vcr. 2.5 Page 1 1 of 14 \fri YIGILANT Enterprise Service Agreement Contact Information Worksheet Please complete the following contact information for your Vigilant Solutions Enterprise License program. Enterprise License Agreement Holder Company / Agency Name: City of Federal Way Company / Agency Type: Police Department Address: 33325 8th Ave South Federal Way, WA 98003 Primary Contact Name: John Stieben Title: Lieutenant 1 Phone: I 253 - 835 -6700 Email: john .stieben @cityoffederalway.com Supervisor Information Name: Casey Jones Title: Commander 1 Phone: I 253 - 835 -670D Email: Casey.jones @cityoffederalway.com Financial Contact (Accounts Payable) Name: Jeanne Schroeder Title: Admin Asst I Phone: 253 - 835 -6700 Email: jeanne.schroeder @cityoffederalway.com Technical Support Contact # 1 Name: Brian Pearson Title: IT Supervisor I Phone: 253 -835 -2552 Email: Brian .pearson @cityoffederalway.com Technical Support Contact # 2 Name: Thomas Fitchner Title: IT Manager Phone: 253- 835 -2547 Email: thomas .fitchner @cityoffederaiway.com For questions or concerns, please contact Vigilant Solutions' sales team: salesCcDviciilantsolutions.com 1- 925- 398 -2079 Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 12 of 14 Part # \v�VIGILANT Exhibit A: Option # 2 ILP Tier Package Components Item Description VS- ILP -1M3RE ILP Mobile Bundle for Agencies of Up to 100 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - One (1) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 5,000 images VS- ILP -2M3RE ILP Mobile Bundle for Agencies of 101 to 200 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - Two (2) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 20,000 images VS- ILP -3M3RE ILP Mobile Bundle for Agencies of 201 to 500 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - Three (3) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 50,000 images VS- ILP -4M3RE ILP Mobile Bundle for Agencies of 501 to 1,000 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - Four (4) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 75,000 images Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 13 of 14 \V VIGILANT VS- ILP -5M3RE ILP Mobile Bundle for Agencies of 1,001 to 1,500 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - Five (5) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 100,000 images VS- ILP -6M3RE ILP Mobile Bundle for Agencies of 1,501 to 2,000 Sworn Includes: - Agency license for LEARN SaaS - Unlimited access to Commercial LPR data - Five (5) 3- camera mobile LPR system - First year of Basic and Standard Service Packages - LEARN - Mobile Companion - Mobile Hit Hunter - Agency license for FaceSearch - Image gallery up to 200,000 images Vigilant Solutions Enterprise License Agreement ver. 2.5 Page 14 of 14 IRETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT X PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMENT(AG #): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: ALPR REPLACEMENT PROJECT 6. NAME OF CONTRACTOR: WASHINGTON AUTO THEFT PREVENTION AUTHORITY (WATPA) ADDRESS: 3060 WILLAMETTE DRIVE NE, SUITE 101, LACEY, WA 98516 TELEPHONE 360- 292 -7900 E -MAIL: FAX: 260- 292 -7269 SIGNATURE NAME: CYNTHIA JORDAN TITLE ADMINISTRATIVE ASSISTANT 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: MAY 1, 2017 COMPLETION DATE: JUNE 30, 2017 9. TOTAL COMPENSATION o $22,220.00 INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY 1..7 t to z ro wt. \r : S 614 -v6- v.i. $ 7PURCHASING: PLEASE CHARGE TO: O rJ L •.7, L O O - O Ck O - Se'2. L p, 3 10. DOCUMENT /CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED 1;1. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: ✓ 4' /17- 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ii' AG# '0' ❑ SIGNED COPY RETURNED DATE SENT: (p 217- INITIAL / DATE SIGNED COMMENTS: CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: May 9, 2017 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy Hwang, Chief of Police SUBJECT: Grant Agreement between Federal Way Police Department and The Washington Auto Theft Prevention Authority for ALPR Replacement Project The ALPR Program is in need of replacing an ALPR System in one of the Federal Way Police Department Patrol Cars which is outdated and no longer working. The Washington Auto Theft Prevention Authority (WATPA) Board of Directors approved the Federal Way Police Department's mini grant application to fund the ALPR Replacement project. The Federal Way Police Department will be reimbursed for actual expenses not to exceed $22,220.00. The funding period is May 1, 2017 — June 30, 2017. All funds must be expended and products or services received no later than June 30, 2017. 1 AGREEMENT BETWEEN FEDERAL WAY POLICE DEPARTMENT AND THE WASHINGTON AUTO THEFT PREVENTION AUTHORITY AUTO THEFT PREVENTION 2017 MINI GRANT PROGRAM AWARD SHEET 1. Award Recipient Name and Address: Federal Way Pollee Department 33325 8th Ave S Federal Way, WA 98003 3. Project Title ALPR Replacement 5. Grant No: 17 MINI WATPA 013 7. Amount Approved: $22,220.00 2. Contact: Andy Hwang Title: Chief Telephone: (253) 835 -6701 4. Award Period: 05/01/2017 — 06/30/2017 6. Funding Authority: WASHINGTON AUTO THEFT PREVENTION AUTHORITY 8. Service Area: King County 9. Requests for reimbursement under this agreement are subject to the following Budget: Des cription Requested Funding WATPA Approved 1) Equipment ALPR Replacement 22,220.00 22,220.00 TOTAL FUNDING; 22,220.00 IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of this AGREEMENT and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year last written below. The rights and obligations of both parties to this AGREEMENT are governed by the information on this Award Sheet and other documents incorporated herein by reference: Agreement Specific Terms and Conditions, and Agreement General Terms and Conditions. Name/ Michael Painter Title WATPA, Executive Director Date: 05/01/2017 RECIPIENT 44 ---7 L'.,11• ear / au Cis Naive/ Title Date: 6767/ 7 Washington Auto Theft Prevention Authority Grant Award Expenditure Reimbursement Request Agency Seeking Reimbursement: Address: Grant Number: Billing for the Month/Year of: Description Total Budget Total Prior Billings Current Billing Total Billing YTD Award Balance A. Public Outreach 0.00 0.00 0.00 0.00 0.00 B. Innovative Programs 0.00 0.00 0.00 0.00 0.00 C. Equipment 0.00 0.00 0.00 0.00 0.00 Totals 0.00 0.00 0.00 0.00 0.00 I hereby certify that the items and totals listed herein are proper charges for materials, merchandise or services furnished under the contract with the Washington Auto Theft Prevention Authority. Signature Date Printed Name /Title Phone Number WATPA APPROVAL Signature Michael Painter, WATPA Executive Director Date Printed Name /Title Submit reimbursment requests to: WATPA 3060 Willamette Dr NE Lacey, WA 98516