LUTC MINS 06-05-2017City of Federal Way
City Council
Land Use /Transportation Committee
� June 5, 2017 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Lydia
Assefa- Dawson and Mark Koppang. Council members in attendance: Deputy Mayor Burbidge and Councilmember
Honda.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /PAEC Project
Director El Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Assistant City Attorney
Mark Orthmann, Senior Policy Advisor Yarden Weidenfeld, City Traffic Engineer Rick Perez, Community
Development Director Brian Davis, Surface Water Manager Theresa Thurlow, Planning Manager Robert Hansen,
Street Systems Project Engineer Christine Mullen, Senior Planner David Van De Weghe, SW Quality Program
Coordinator Mindi English, and Administrative Assistant II Shawna Upton.
1. CALL TO ORDER
Chair Celski called the meeting to order at 5:00 PM.
2. PUBLIC COMMENT (3 minutes)
Warren Nedved spoke of the historical significance of Camp Kilworth. He talked about the history of the camp
and why it's important to save. He passed some maps around and asked for pictures and a video be available
for the Council to see.
Bob Wooley is a resident of Lake Jeane and Federal Way. He spoke about the Joe's Creek Study indicating
he would like to be sure that those that are interested in the information contained in the study will be given
the chance to comment on it.
Dana Hollaway spoke in favor of the historic preservation ordinance. She is supportive of the city having an
ordinance to protect and preserve our cities local landmarks for future generations.
Diana Noble - Gulliford, President of the Historical Society of Federal Way, spoke in support of the historic
preservation ordinance. She gave a presentation that included pictures of several buildings in Federal Way
that could be potential candidates for historic preservation.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: April 24, 2017 and May 1, 2017
Committee approved the April 24, 2017 and May 1, 2017 LUTC
minutes as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
Forward to
Council
N/A
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P.E., Public Works Director
Lydia Assela- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253- 835 -1703
B. Steel Lake Park to Downtown Trail Project — Bid Award
Ms. Mullen noted this project is located on the south side of S 312th St from the
Annex entrance to 24th Ave S. She outlined the existing conditions and
explained the project will add sidewalk, bike lane, curb and gutter, and planter
strip. Six bids were received and opened on May 17, 2017. The lowest
responsive, responsible bidder is Ceccanti, Inc. with a total bid of $812,598.56.
She summarized the available funding and estimated expenditures noting that
there is a funding shortfall. Staff recommends the transfer of funds from the
Citywide Pedestrian Crossing Improvement Project to the Steel Lake Park to
Downtown Trail Project to balance the project funding. A brief discussion was
held regarding the location of the sidewalk, and the expected completion time
for construction and pedestrian crossing options.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
C. ORDINANCE: Amendment to FWRC for Historic Preservation
Mr. Van De Weghe presented the proposed historic preservation ordinance that
has been discussed since last year and it was on the Planning Commission's
Work Program which recommends adoption of a historic preservation ordinance
and applying for certified local government (CLG) status. The CLG status is a
state designation which qualifies local governments for certain incentives for
historical preservation including grants from the state preservation office to
owners of designated historic properties as well as technical assistance to local
governments with historic preservation.
There are five required sections of an ordinance in order to qualify for CLG
status. It must create a Historic Preservation Commission, set criteria to
designate historic landmarks, provide a process to nominate historic landmarks
as well as a process to review Certificates of Appropriateness and finally it must
establish a special tax valuation. Based on discussions held by the Planning
Commission and the Committee, there were two options to consider. The first
was for the City to establish its own historic preservation ordinance from scratch
and establish its own historic preservation commission. The second was to
partner with King County through an interlocal agreement to use their existing
historical preservation services. He summarized the benefits and challenges to
both options.
At the public hearing at the last Planning Commission meeting, it was decided
that there are some efficiencies to partnering with King County so that is the
Ordinance that staff has brought forward for the Committee to consider. He
explained what the process and typical applications would look like, and shared
what criteria would be needed to qualify as a landmark.
Brief discussion followed regarding quasi - judicial roles and Chair Celski asked
Mark Orthmann to clarify what that means. Mr. Orthmann explained this to the
Committee.
June 20, 2017
Consent
June 20, 2017
Ordinance
First Reading
Committee Members City Staff
Bob Ce /ski, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 -835 -2703
Discussion continued regarding the city's ability to create its own Historic
Preservation Committee at a later time in the future, grant availability, and the
requirements for working under King County. Also discussed was who has the
final decision making authority for the appointed city representative, meeting
locations, if there's a limit to how many applications can be submitted once the
city gets started and public outreach.
Committee forwarded Option #1 as amended with the addition of a
neighbor notification requirement and staff review for consistency
with the Comprehensive Plan.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
D. RESOLUTION: 2018 -2023 Transportation Improvement Plan June 20, 2017
Public Hearing
Mr. Perez mentioned the Transportation Improvement Plan (TIP) outlines a
6 -year plan for transportation- related capital project. It's required to be
updated annually and required for grant eligibility. He summarized new
prioritization criteria used and the impacts of those criteria. He discussed the
projects that were completed in 2016, projects that were removed from the TIP,
as well as a few projects that were modified. There were several new projects
added to the 2018 -2023 TIP and he provided a brief summary of each.
Additional information was shared regarding the City Center Access Phase 1
Environmental project as well as 47th Ave SW & SW #20th St project. A brief
discussion was held regarding how projects were selected for removal.
Committee forwarded Option #1 as presented.
Moved: Assefa - Dawson Seconded: Koppang Passed: 3 -0
Motion to reconsider the motion forwarding the TIP Resolution to the
council consent agenda.
Moved: Assefa - Dawson Seconded: Koppang Passed: 3 -0
Motion to forward Option 1 to the June 20, 2017 City Council meeting
for public hearing.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
E. 2017 Surface Water Management Capital Improvement Program (CIP) Update June 20, 2017
Consent
Ms. Thurlow provided background information on the SWM Capital
Improvement Program (CIP) noting this program identifies, plans, designs and
constructs water related projects within the City and enables the City to meet
its NPDES permit requirements. She provided a summary of projects that have
been completed, as well as proposed additions, modifications and one that that
is proposed for removal. She indicated that although the proposed changes to
the SWM CIP will result in significant expenditure of funds in 2018, SWM staff
has confirmed that the ending fund balance projection will remain above the
required 17% of SWM revenues to 2021, at which time a rate increase will be
proposed.
Committee forwarded Option #1 as presented.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
Committee Members City Staff
Bob Ceiski, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253 - 835 -2703
Presentation of Data Analysis Report for Upper Joe's Creek Watershed Nutrient
Reduction Study
Ms. Thurlow noted the Upper Joe's Creek Watershed Nutrient Reduction Study
was paid for with a freshwater algae program grant awarded to the City in 2015
and provided a map that illustrated the boundaries of Joe's Creek. The general
purpose of the study was to generate credible and valuable surface and
stormwater quality data to identify and reduce external surface and stormwater
sources of nutrients to the Twin Lakes. The project team consisted of City of
Federal Way Surface Water Management, WA Department of Ecology and
Herrera Environmental Consultants, Inc. Ms. Thurlow provided background
information regarding blue -green algae issues on Lake Lorene beginning in
2012 when Twin Lakes Homeowner's Association TLHOA first engages the City.
She explained the possible sources of phosphorus loading that could be going
into Lake Lorene and Lake Jeane. City staff focused on surface and stormwater
runoff factors to try and identify what nutrient sources may be present. She
outlined the nutrients of interest that were sampled under the study, provided
a map that illustrated all sampling and monitoring stations, and provided a
comparison of medians with four similar urban King County streams. She
summarized the conclusions found in the study as well as what steps staff will
be taking now that the study has been completed. A lengthy discussion
continued regarding possible sources of phosphorus loading, other contributing
variables as well as a possible partnering with the City of Tacoma to address
probable contributions from Tacoma to Joe's Creek.
G. Submittal of Transportation Grant Application
Ms. Winkler stated on March 16, 2017, the City experienced a mud slide on
Dash Point Road. City crews with some contractor support completed
emergency repairs and incidental repair to re -open the roadway. Additional
permanent restoration is required to stabilize the roadway slope but cannot be
accomplished until the City receives permits for in -water work. There is a
strong possibility that the City will receive FHWA Emergency Relief (ER) funds
for the emergency and incidental repairs as well as for some of the permanent
repair work. She provided a summary of the estimated project funding
amounts and sources. A brief discussion continued about the temporary work
that was completed and the remaining work to permanently restore the area.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Koppang Passed: 3 -0
H. Sound Transit — City Services Agreement
Mr. Walsh indicated Sound Transit completed the Environmental Impact
Statement (EIS) for the Federal Way Link Extension. Funding of the project was
approved by a ballot measure. With the approved EIS, and approved funding,
the design process is being advanced. He outlined the overall schedule of the
project noting later this year, Sound Transit is completing the Preliminary
Design with their internal consultant team and they will let a design -build
package. It is estimated that late 2018, the project will be bid and the
June 20, 2017
Info
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253- 835 -2703
successful bidder will be responsible for final design, permitting and
construction. The start of construction is estimated for 2019 and the start of
service is estimated for 2023. The City services agreement was prepared jointly
between the City and Sound Transit and establishes framework for Sound
Transit to reimburse the City for expenses due to plan review, permitting,
inspection and approval for the ST3 extension to Federal Way.
Amended motion to forward Option #1 to the business agenda.
Moved: Koppang Seconded: Assefa- Dawson Passed: 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, July 3, 2017 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:39 PM.
Atte
-fir Shawna Upton
Administrative Assistant II
Approved by Committee: -7 /1011'7
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Lydia Assefa- Dawson, Member Shawna Upton, Administrative Assistant II
Mark Koppang, Member 253- 835 -2703