AG 17-113II RETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT
2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
❑ REAL ESTATE DOCUMENT
❑ ORDINANCE
❑ CONTRACT AMENDMENT (AG #):
❑ OTHER
❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ MAINTENANCE AGREEMENT
❑ HUMAN SERVICES / CDBG
❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ RESOLUTION
X INTERLOCAL
5. PROJECT NAME: EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY20445"
6. NAME OF CONTRACTOR: CITY OF SEATTLE (DIANE PILON, JAG PROGRAM MANAGER)
ADDRESS: 610 5TH AVENUE, PO Box 34986, SEATTLE, WA 98124 -4986 TELEPHONE : 206 -3$6 -1996
E -MAIL: DIANE.PILON(ll7SEATTLE.GOV FAX:
SIGNATURE NAME: BRIAN G MAXEY TITLE: CHIEF OPERATING OFFICER
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑
ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS
8. TERM: COMMENCEMENT DATE: DATE SIGNED COMPLETION DATE: SEPTEMBER 30, 2019
9. TOTAL COMPENSATION GRANT TO THE CITY $32,619 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $
❑ PURCHASING: PLEASE CHARGE TO:
PAID BY: ❑ CONTRACTOR ❑ CITY
10. DOCUMENT /CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER
X DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
11. COUNCIL APPROVAL (IF APPLICABLE)
w"" f i /'7/,
L / '6lPr
COMMITTEE APPROVAL DATE: 11 ill t ip
COUNCIL APPROVAL DATE: 1 1 at 1110
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ LAW DEPARTMENT
EgoS'TnATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
❑ SIGNED COPY RETURNED
INITIAL / DATE SIGNED
COMMENTS: The Grant request went through Council on July 19, 2016, authorizing the Mayor to sign said Grant (copies
attached). This is the Interagency Grant Agreement between the City of Federal Way and the City of Seattle, which needs to be
reviewed.
Forward through the Clerk's Office for signatures
Interagency Agreement
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2016 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative: Diane Pilon
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
and
City of Federal Way, hereinafter referred to as "Recipient"
JAG Grant Manager: Cathy Schrock
33325 8 Ave S
Federal Way, WA 98003
IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix
their signatures below.
City of Federal Way
Seattle Police Department
Brian Maxey, Chief Operating Officer
Date: 00
Authorized by: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY16 JAG Interagency Agreement, Page 1 of 6
WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice
funding to state and local jurisdictions; and
WHEREAS, the JAG Program supports all components of the criminal justice system, from multi -
jurisdictional drug and gang task forces to crime prevention and domestic violence programs,
courts, corrections, treatment, and justice information sharing initiatives; and
WHEREAS, the United States Congress authorized $673,166 in the Justice Assistance Grant (JAG) Program
for jurisdictions in King County; and
WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award with a single,
joint application; and
WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of Justice
Assistance on June 30, 2016 to request JAG Program funds; and
WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has awarded
$673,166 to the City from these JAG Program funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this
award, is to distribute grant funds to co- applicants, the City intends to transfer some of the JAG
funds it receives to those co- applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once
grant funds have lapsed; and
WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume responsibility
for any program costs funded by JAG once JAG funds are spent;
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
ARTICLE I: TERM OF AGREEMENT:
The term of this Interagency Agreement shall be in effect from the date it is executed, until September 30,
2019 unless terminated earlier pursuant to the provisions hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The services to be performed under this Agreement shall be conducted for the stated purposes of the
Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial
Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state
and local jurisdictions. The JAG Program provides states and units of local governments with critical
funding necessary to support a range of program areas including law enforcement; prosecution and court
programs; prevention and education programs; corrections and community corrections; drug treatment
and enforcement; crime victim and witness initiatives; and planning, evaluation, and technology
improvement programs.
G f 's cl ;-'i'•cy Agrt`errQr>. rage 2
ARTICLE III: SPECIAL CONDITIONS
1. Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. The Recipient shall use the funds to perform
tasks as described in the Scope of Work portion of this Agreement.
2. The Recipient acknowledges that because this Agreement involves federal funding, the period of
performance described herein will likely begin prior to the availability of appropriated federal
funds. The Recipient agrees that it will not hold the Seattle Police Department, the City of Seattle,
or the Department of Justice liable for any damages, claim for reimbursement, or any type of
payment whatsoever for services performed under this Agreement prior to the distribution and
availability of federal funds.
3. The Recipient shall comply with all conditions and limitations set forth in the FY 2016 Justice
Assistance Grant Program Award # 2016 -DJ -BX -0138. The FY 2016 Justice Assistance Grant
Program Award Report # 2016 -DJ -BX -0138 is attached to and made part of this agreement, as
Attachment A. Allocation and use of grant funding must be in accordance with all special
conditions included in the Award Report. All Recipients are assumed to have read, understood,
and accepted the Award Report as binding.
4. The Recipient acknowledges that all allocations and use of funds under this agreement will be in
accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016
Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and
objectives included in the Local Solicitation. All Recipients are assumed to have read, understood,
and accepted the Local Solicitation as binding.
5. Recipient agrees to obtain a valid DUNS profile and create an active registration with the Central
Contractor Registration (CCR) database no later than the due date of the Recipient's first quarterly
report after a subaward is made.
6. The Recipient shall comply with all applicable laws, regulations, and program guidance. The
Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by the Department of Justice (DO)) in 2 C.F.R Part 2800
(together, the "Part 200 Uniform Requirements ") apply to this 2016 award from the Office of
Justice Programs (OJP).
7. The Recipient must comply with the most recent version of the Administrative Requirements, Cost
Principals, and Audit Requirements.
a. Non - Federal entities that expend $500,000 or more in one fiscal year in Federal awards shall
have a single or program - specific audit conducted for that year in accordance with the Office of
Management and Budget (OMB) Circular A- 133 - Audits of States, Local Governments, and non -
Profit Organizations. Non- federal entities that spend less than $500,000 a year in federal
awards are exempt from federal audit requirements for that year, except as noted in Circular
No. A433, but records must be available for review or audit by appropriate officials of the
Federal agency, pass- through entity, and General Accounting Office (GAO).
b. Recipients required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Auditing Standards (GAAS), as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB
Compliance Supplement. The Recipient has the responsibility of notifying the Washington
State Auditor's Office and requesting an audit.
c. The Recipient shall maintain auditable records and accounts so as to facilitate the audit
requirement and shall ensure that any sub - recipients also maintain auditable records.
d. The Recipient is responsible for any audit exceptions incurred by its own organization or that
of its subcontractors. Responses to any unresolved management findings and disallowed or
questioned costs shall be included with the audit report submitted to the Seattle Police
Department. The Recipient must respond to requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The City reserves the
right to recover from the Recipient all disallowed costs resulting from the audit.
e. If applicable, once any single audit has been completed, the Recipient must send a full copy of
the audit to the City and a letter stating there were no findings, or if there were findings, the
letter should provide a list of the findings. The Recipient must send the audit and the letter no
later than nine months after the end of the Recipient's fiscal year(s) to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 - 386 -1996
f. In addition to sending a copy of the audit, the Recipient must include a corrective action plan
for any audit findings and a copy of the management letter if one was received. The Recipient
shall include the above audit requirements in any subcontracts.
The Recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requirements, including, but not limited to, the provision of any
information required for assessment or evaluation of activities within this agreement, and for
compliance BJA reporting requirements.
h. Suspension and Debarment: The Recipient certifies that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in transactions by any Federal department or agency. By signing
and submitting this Agreement, the Recipient is providing the signed certification set out
below. The certification this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into.
If it is later determined that the Recipient rendered an erroneous certification, the Federal
Government and City may pursue available remedies, including termination and /or
debarment. The Recipient shall provide immediate written notice to the City if at any time the
Recipient learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
g.
JAv Inte
F.Wacy A'jeern e lt, 6'ag,e 4. Di fi
The Recipient agrees by signing this Agreement that it shall not enter into any covered
transaction with a person or subcontractor who is debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized in writing by the City. The Recipient shall include the
requirement in this section in any subcontracts.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as described
in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is attached to and made part
of this agreement.
The work shall, at all times, be subject to the City's general review and approval. The Recipient shall
confer with the City periodically during the progress of the Work, and shall prepare and present such
information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or
requested by the City or BJA to determine the adequacy of the Work or Recipient's progress.
ARTICLE V: PAYMENT
1. Compensation
The Recipient shall be reimbursed on an actual cost basis. Compensation under this Agreement
cannot exceed $32,619.
The Recipient shall incur authorized allowable expenses in accordance with the Project Budget, as
detailed in Attachment B.
The Recipient may request additional reimbursement up to the amount of interest accrued on their
portion of the grant award. The City will provide quarterly statements to the Recipient, once the
interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued
that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued,
after the initial quarterly statement has been sent, to perform tasks in accordance with the Project
Budget, as detailed in Attachment B.
The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first
quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of the
period in which the work was performed.
No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may
exceed federal maximum rates, which can be found at: http: / /www.gsa.gov.
2. Manner of Payment
The Recipient shall submit reimbursement requests not more than monthly, and at least quarterly.
After the first quarter, monthly submission is preferred.
Requests are due no later than 30 days after the end of the period in which the work was performed.
Reimbursement request forms are provided. Substitute forms are acceptable.
With each reimbursement request, the Recipient shall submit:
• Detailed spreadsheet of expenditures by task and related financial documents (timesheets,
invoices)
1
• These documents and invoices must be kept on file by the Recipient and be made available upon
request by the City or to state or federal auditors
Reimbursement will not be processed without accompanying documentation for the corresponding
time period. Once the above conditions are met, payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 - 386 -1996
ARTICLE VI: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in writing and signed by
authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify
this Agreement, by mutual agreement.
FY ?. IAG It'll
eerier ; s'' 3: 6 of G
Attachment A, Page 1 of 16
U.S. Department 0110116e
°Moeollu6UooPrograms
Bureau otJu,tke Assistance
Grant
reo8 1 OF o
1, RIOIPIBNT NAME AND ADORM (INS164I44 Zip Csdo)
CRy NIIaaM
700/11111 Mania, Sults 3100
SNNIUu. WA 98124470/
4. AWARD NUMBBRI 2014OJ.I %4171
7.PROIBCTPERIOD PROM 1010112013 TO 09/30/2019
BUUOBT PERIOD: PROM 10101/201) TO ,0913W2019
6, AWARDDATB 09/07/1011
7. ACTION
In111d
16. GRANTEE 1RBNINOOR NO.
916001303
I. SUPPLEMENT NUMBER
00
21. GRAMS DUN, NO.
790197616
9. PREVIOUS AWARD AMOUNT 40
1, PRDIBCT TTI1.B
PV2016Iola g.1 County end Clly of Sauk 2016 JAC
10, AMOUNT OF THIS AWARD 3 673,166
11. TOTAL. AWARD 3 673,146
12. SPECIAL CONDITIONS
NIABOVI GRANT PROJECT II APPROVED SUBIBCTTO IUCHCONDTTIONS OR LIMITATIONS AS ARI SET FORTH
ON TMATTACHBD PAWN.
I3. STATUTORY AUTHORITY TOR GRANT
7121. pi . 16 appall undo PT 16(111A. JAG) 42 U9C 5750, N 600.
14 . CATALOG 09 DOMESTIC PIDSRAL ASSISTANCE (CPDA N019660
16.736 -Idwud Bran Manalil Julia A40401040014/11,94V401
U. MITH000P PAYMONT
OPR$
1 AOENCYAPPROVAL IIIIIIIMIMINIII
�ORANTUOAOCBPTANCD
Ia. TYPED NAME AND TITLE OP AUTHORIZER/MANTES OFFICIAL
8d9644 limy
Maya'
16, TYPED NAME AIM TITLE! OP APPROVING OFFICIAL
Denbo O'DOnacU
DIN 044
17, SIONATURI OP APPROVING OP7lCJAL
:19, 91094+AA11J1I OF-AUTHORIZBD RsCPUINTOPNCIAL
� �
g.19AA, DATE
AGENCY USE ONLY'
20. ACCOUNTINO CLASSIFICATION CODES
FISCAL FUND BVD, DIV,
YEAR CODE ACT. OPC. ABO. OIJL POMO AMOUNT
X B DI 80 00 00 673166
21. RDIUOT1140
O1P POEM WWI (RSV: 947) FRBVIQUB BDITION8 ARE OBSOLB'B.
OW FORM 40090 (MIT. 401)
Attachment A, Page 2 of 16
U.S. Depanmenl of iuItlo.
OOioe ofJuatice Program
Bureau of Juallce,Assistance
r1OiBC?14UrtBBR 2016,DJ.UX-017e
AWARD CONTINUATION
SHEET
Grant
AWARD DATE
09(1713016
SPECIAL CONDITIONS
I. Applicability of Part 200 Uallbres Requirements
The Uniform Administrative Roqu nnterr, Ce111 PrhtcIplee, and Audit Requirements In 2 C.A.R. Part 200, as adoplod
and supplemented by the Department of Justice (O0J) in 2 C.F.R. Pan 2800 (togathar, the "Pan 200 Unitbnn
Requirements") apply to this 2016 award from ihe.01llee of Juulce Program (011').
The Part 200 Uniform Requirements were first adopted by DO1 on December 26, 2014. if thla 2016 award
suppta nnnu funds previously 'worded by 01P under the same award number (e.g., Rinds awarded In 2014 or earlier
:yam); the Pin 200 Uniform Roqultomenta apply widtrcapott to all tbnds under that award number (ngardloae:ofthe
.wan1'ditts, and rcgotdlosa of whether derived from the miss's *WAN or • supplemental award) that me,obligntod on of
after the sccoptanee dale or this 2016 sword.
For more information and resources on the Part 200 Unicorn Roqulremcnu as they relate to OJP awards and subawards
('sabarants "), see the Office of Justice Programs (OJP) wcbshe at
hitp://ojp.gov/fundinv'Part2,00UnlforinRequirernantathtm,
In the event that an award- relaatod question arises from documents or other material. prepared or distributed by 01P
that Ivey appear to conflict with, or differ in some way Own, the provisions of the Part 200 Uniform Requirements, the
recipient Is to oontect 011' promptly for glorification,
2. Compliance with 001 Grants Fitunclaf0aida
The recipient agrees to comply with the Department oflustice Oranla Financial Outdo BB posted on the 01P webaita
(currently, the "2013 DO! Oraw Financial Guide), including any updated version that may be pooled during the
period of performanco.
5•,
!Winfred inining.for Polar of Content and ail Financial Pointe of Contact
Doth We Pointof Contact (POC) and 411 Financial Points of Contact (FPOCa) for this award must have suoceafully
cumpkted an "OJP financial management and grant adnuniatration training" by 120 drys after tho;date oldie
recipient's accopia o of the award. Successful completion of such a training on or aflerJseuary I, 2015, will satiety
thla condition.
In the want that Dither the'POC or an FPOC fur this award dumps during the p arfodof performance, the new POC or
PPOC must have successfully completed in "01,1' Onanelal management and gnat administration training" by 120
calendar days after —. (1) the date of O1P'. approval of tho "Change Orontes Contact" CAN (in the cane of* now
POC), or (2) rho date the POC anus Information on the new FPOC In OW (in the case of a now FPOC). Suctt4.411
oompl•tlon of each a uslning on or allot January 1, 2015, will aatiah this condition,
A list of 01P training. That 01P will consider'0JP financial man.gemoiu and grant odrolnistl*Uon training for
purposes of the condition Is oval labia at hnpJ twww.ojp•yov/trnlningMnta.htm. All trainlnst that eatlaly thlu condition
Inolude'a session on grant feud prarcntion and dotection
The recipient should anticipate th.t 011' will Immedietaty withhold ( "Ooem ") award funds if the incipient felts to
comply with this condition. Tba recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
Orr rotted 40004 (REV, 440
Attachment A, Page 3 of 16
US. Depenment of Justice
Office of Junkie Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAO! 3 DI' 13
P OJBCTNUMBER 1010- D143X -0131 AWARDDA/6 owor0)e
SPECIAL CONDITIONS
4. Requirements related to "de minimia" indirect cost role
A recipient that is eligible under rho Put 200 Uniform Requirements end other applicable kw so use the "tie tninlmie"
Indhect eostrats.described In 2 C.P.R. 200.4I4(4, and that elects to use the'do.minimis" indirect cost rate, must advise
O)P In writing of both Its eligibility and Its election, and most oonrply with all sesoolated rsquiremonu In the Pan 200
Uniform Requirements. The "de minimis• rate ntsy ba applied only Co modified lotal direct cats (MTDC) as defincd
by die Part 200 Uniform Requirements.
5. Requirement to report potentially duplicative Rending
If the recipient currently has other active awards of federal Hinds, or If the recipient receives any other awerd of federal
lbnds during the period of perfbrmance for this award, the recipient promptly must determine whether Rinds Rom any
of thou other federal awards have been, are being, or are to be used (in whole or in pan) for one or more of the
identical coat items for which Rinds are provided under this award. If so, the recipient must pmmptfy notify the DO1
awarding,agcnoy (OJP or OVW, as appropriate) In writing of the potential duplication, end, If so requested by 130)
awarding agony, must seek a budget- modification or chengeof- project -soopo grant sdlustman' notice (OAN) to
eliminate any insppruprlatc dupllcatian,of funding.
6. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply whit applicable Requirements regarding the System for Award Management (SAM),
comity attensible et hUp:dwwwesm.gov. Tble includes applicable requircmonu regarding registration with SAM, as
well is maintaining the currency of information In SAM.
Tho recipient alao.mustcomply with applicable restrictions on mbawards ( "subgrants") to first -tior aubreolplenu
(tirat•tfar "aubgrantees "), including,roib clions on subawerds to entities that do not acquire and provide (lo the
recipient) the unique entity Identifier requlreddor SAM rogistreUon.
TIvs detail{ of the reelpicrta oblig■tiana related to SAM and to unique entity identifiers are posted on the 01P web site
at harp: / /oJp.gov /fttnding/Expl0ro/SAM,htm (Award condition: System for Award Management (SAM) end Universal
Identifier RequlrsmaaW), and are incorporated by reference hers,
This 'pedal condition does not apply to an award to an individual who redelved the award ea a natural person (i.e.,
unrelated to any busineu or non-profit organisation that he or she may own or operate In hie or her name).
7. All subawarda ("subgranu ") moat have specific rodent authed:ellen
The recipient, and any subreofplent ( "subgrentea ") at any der, must comply with all applicable requirements for
authorization of any subaward. This condition applies to sgreemenu that -• for purposes of federal grants
administrative requirements — OJP•considcra a " subaward" (and therefore does not consider a procurement
"contract ").
The details of the requirement for authorisation of any subaward are posted on the 011, web site at
http'J /ojp;gov /funding/ Explore /SubewardAuthorizMUon;htm (Award condition: Award Condition: All aubawarde
( "aubgrante') roust have specific federal authorkiaUwr), and ars Inorporated by reference bare.
031•11051A moon (REV, 4.11),
('"
Attachment A, Page 4 of 16
U.S. Department oflu&Uca
Office of Justice Programa
Bureau of Justice Aaatatance
AWARD CONTINUATION
SHEET
Grant
PROJ&CT.NUMBEJI 1011-131-11X-0131
AWARDDATU Marna'rt
SPECIAL CONDITIONS
e. Specific past,eward approval required to use a noneompotltive approach In any procuremont convent that would
exceed S150,000
The recipient, and any aubreciplont (" subgramee ") at any der, must comply with all applicable rcquiraments to obtain
specific advanco approval lo use a noncompetitive approach In any procurement contract that would exceed the
Slmpliflod Acquisition Threshold (ctavardly, f I5D,00O): This candldon applies to agr000nenu tit&t- -far purp000a of
Waal grants adminlsuatIva roquIrumonts - OJP oonaiders a proouroment'contract* (end the:aloro does notconsldor
e suhawerd).
The details of the acquirement for advance approval to use a n0000mpa1llva approach In a procurement contract under
an 01P award arc postal on the OJP web skit http:Jlajp.govffmdhig)J tplorei NoncontpetidvaProeurornent.htnt (Award
condition: Specific pont.eward approval requited to use a nuncumpctitivo approaoh In a procurement conttact (if
caniraa would exceed $150,000)), and am incorporated by roferenco here.
9. Requirements pertaining to prohibited conduct related to trafficking in paraont' (including reporting requirement, and
01P authority to tamtinate award)
The recipiont, end any sobrccipient ("lubgranteol et any tier, must comply with ell applloablo requirements (including
requir Dien/ to report allegotlons) ponaining to prohibited conduct rolatod to the trafficking of persona. whether on,the
pan of rooipiante, eubreciplanta( "aubgraniea1, or Individuals doflnod (for moons oftbia condition) as ^employooa"
of the reel mom or of any subroelpiont.
The detail& of the recipient's obligations related to prohibited conduct related to trafficking 1a }scrums arc ported on tha
OJP web situ al http f/ oJp. gevl itetdingillaptotrr/ Proldb ltcdConduct•Trolilcktng.idtn (Award condition: Ptohibhed
conduct by reciplonu and sobrcalpients isolated to trafficking to potions (including reporting requitemsnts and 01P
authi ny to torminata award)), and arc incorporo 0d by rietatenec hare.
10. Compllanco with applicable rule regarding approval, planning, coil reporting ofoonferoocea, meetings, lraininga, and
other event&
The roclpicnl, and any avbreolplent ( "fubgrantco") at say tier, must comply with all applicable lawn, regulations,
policla, and official DO3 guidance (111o1uding spool) o cost liail %; prior approval and reponing requuemenu, where
applicable) governing the woof federal funds tor expense, rotated to conferences (a that term la dallned by DOI),
including the provlalon of food and/or bin/amps at inch confuarww, and coats of attandonoe at auah contereneea.
information on tho pertinent DO/ doflnitlon of can finnan and tiro rules applicable to this award appear' in the 1301
Granu Financial Outdo (currently, as aecdon 3.10 of "Poataward Raquiremonts" In the "2015 DOJ Grants Financial
Outdo "),
I I , Requirement for data on performance and effoctiveness under the award
The recipient trust collect and maintain data that measure the performance and clToollvcness of aotivittea under this
award. The data mint be provided to OJP in the manner (Including within the tlmefratnes) specified by 01P in the
program sollouatlon or other applicable written guidance. Data collentiomeupporta compliance with the Government
Pedarounce and Results Apt COPRA) and the OPRA Modernisation Act, and other applicable laws,
12. OJP Training Guiding Prinolpla
Any training or treniag matetlala that the recipient — or any subroolplent ( "subgrantee ") it any tier — develops or
dellveta with O1P award finds must adhere to the ON Training Guiding Principles fer Grantees and Subgrsntees,
available at htlpW oJp: gov/ fmditty /ojpvalningguldIngpdrwlpla.htm.
OJP PORM 4000/7 011V. 4-1e)
ceo
Attachment A, Page 5 of 16
U.S, Department of Justice
Office of Justice Programa
Bureau of Justice Assistance
PROr8CT NUM Bml 201 d -DJ -BX -0131
AWARD CONTINUATION
SHEET
Grant
AWARD DATII 09M7asld
SPECIAL CONDITIONS
13. Witcher failure to address audit'laaues
Tho rociplont understands and agroca that the 001 awarding sgenoy (0JP or OVW, u appropriate) may withhold
award funds, or may impose other rolatad requirement., if (as determined by tho 001 awarding agency) the recipient
doge not sada futurity and promptly address outstanding iuuas from audits rsqulred by Ma Part 200 Uniform
Raquirornonu (or by du Lonna of Ibis award), or other outstanding issues that arise in connection with audits,
lnvoatlgallons, or rovlows of DO1 *wade.
14. The recipient agroea to complywlth any additional requirements that may be Imposed by the DOJ•awsrding agency
(0)P or 0V W, as appropriate) during the period of performance for thisawed. If the recipient la designated u "high -
risk" for purpose alit* 00114h-risk grannce list.
15. Compliance whir D01 regulations pertaining to civil rights and nondiscrimination • 28 C.F.R. Part 42
The recipient, and any subreclpienl Caubgrantea ") at lay tier, must comply with all applicable requirements of 28
C.F.R. Part 42, apooifically including any applicable rsqulromenls In Subpart E of28 C.F.R. Part 42 that relater to an
equal employment oppottunity.program.
16, Compliance with DO) regulations pertaining to civil rights and nondiscrimination • 28 C.F.R. Part 38
The recipient, and any subrsclptem ( "aubgrsniee") at any tier, must comply with all apptiabie requirement/ of 28
C.F.R. Pats 38. apoclfloaUy including any applicable requlrnmenta molding written notice to program beneficiaries and
prospective program bcneilolartaa. Pert 38 of 28 C.F.R.,.00) regulation. was amended effective May 4, 2016.
Among other things. 2$ C:P.R. Pan 38 anoludu rules that prohibit *wino forms ofdlaorlmInalioo on Oho basis of
religion,' religious belief, a milord to hold a religious boliof,, or militia) to *hand or participate In a religious practice.
Pon 38 also nets out rules and requirements that pcnain to rooipient and aubraclplent ('aubgnntce ") organlzaIlona that
engage in or ocoduCt axpllcttly nhginua activities, is well as rules and requirements that pertain to recipients and
subrecipicnta that are falth.basetl or religious organizations.
The text of the regulation, now entitled "Pardtorahlpa with Palth•13udod and 0iharNeighborhood Organi sat ions," Is
available via the EJoctronlc Code of Federal Regulations (currently. access' hie at hnp J/wwweofr.gov /ogl-
bin/ECPRIpage-browas), by browsing to Title 28•1udloiel Administration, Clhaptar 1, Part 38, under e•CFR "current"
datal.
17. Restrictions on "lobbying"
Federal funds may not be used by the recipient, or any subreciplent ("subgnntee ")al any tier, either directly or
Indirectly, to support or oppose the enactment, repeal, modi neat ion or adoption of any law, regulation, or policy, at any
Ind of government.
Should any question echo as to whether a particular uao of Federal Rinds by a recipient (or aubrecipicnt) would or
might WI within tho scope of ibis prohibition, the recipient la to contact OJP for guidance, and may not proceed
without the oaproas prior written approval of OW.
W� P01114 4000x1(1111Y.4•aa)
tachment A, Page 6 of 16
U.S. DepartmentorJustice
Office of Justice Programs
Bureau of Justice Aulstance
PROJECTWOMaSR 301613}DX'0131 AWARD DAIS 09/07/7016
PAOU 6 OP 13
SPECIAL CONDITIONS
10. Compliance with ganentl appropriations -law restrictions on the use of federal funds (PY 2016)
no rocfplenl. and any auMcvlpicnt (•cubgranleo ") at any tier, must comply with all applicable restrictions on the use of
federal !lords sat ou( in federal appropriations Cotutoe. Pertinent restrictions, including from variaw "au norut
provisions' in the Consolidated Appropriations Act, 2016, aro set out nu h rap:/ /ojp.gov /fundingiCsplordpY2016-
AppropmtbnsLawRestrtcrlons.htnr, and arc ineerpnroud by reference here.
Should a question arise as to whether a particular use of fadorol 'funds by a roolplont (or esubroolplont) would or might
fall within rho scuno of an appropriations -law restslollmm, rho redolent la to contact OIP fbr guidance), and may not
proceed without Utc ospreys prior wdtton approval of 0.1P.
19. Reporting Potential fraud, Waste, and Abuse, end Similar Miacoaduot
The) recipient and any subreciplenta ("aubgranteeel must pwntpily refer to the OOl Office of the Inspector Control
(010) any oradlbis ovidenco that a prinalpol, anlployoo, agent, subroointent, contractor, subcontractor, no other partnn
has, in commotion with funds under this award — (1) eubinlded a claim that violates this Poise Claims Act. or 12)
COMM Mad a criminal or civil vlelution of lawn pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct,
Potential freed, waste, abuse, or misconduct Involving or notating to funds under this award should be reported to the
010 by.- (1) moll directed to :Ofllco orlho Inspector General, t).S. Department oflustke, Invastlgotiern Cltvislon,
950 Pennsylvania Avenue, N.W. Roans 4706, Washington, t)C 20330: (2)041101110: o18.1 tllne(OurdoJ.gov; andUur (3)
*ha 1)01010 hotline: (contact Information in Lnylish and Spanish) of (000) 869 -4499 (phone) or (202) 616.9001
(fax),
Additional information la available Rom the DOJ 010 wobuito at hupi/www.uadoj,gov /oig,
OJPPORM 60ol7 (RaV,4 •e)
Attachment A, Page 7 of 16
U.3, Department of ludic&
Orrice of lualloo Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 3016-DI- 8X -0I3I AWARD DATE O9.07/10111
SPECUL.COND117QNS
20. Restrictions and certilfcetien regarding• non -diedloaure agreements and related motion
No recipient or eubrooipiont ( "eubgrentae') under We sward, or entity that receives a procurement canUUCt or
subcontract with any funds under this sward, may nmauiro any employee or contrector to sigo an Internal confldontiallty
egrvement or rtetemontthin prohibits or otherwise resltiob, or purports to prohibit or restrict,•Ihe reporting (In
■noordanco with law) of waeta. feoud, or abuse to an investigative or law enforcement representative ors federal
doparunent or agency tuthotizod to roceiveeuoh information.
The foregoing la not untended, end shell not be undonlood by the agency tusking 014 award, tc conirevcne
requirements appliceblo to Standard Form 312 (Which veletas to.oludiled information), Form 4414 (which relates to
sensitive compartmented infunnatlon), or any other farm luued by a federal deportment or agency governing the
nondisclosure of-claulfied information.
I. In accepting this award, Ilia recipient—
a. repro/anti that It neither requires nor has required Internal confidentiality agreements or statements from employees
or contractor that currently prohibit oratherwise currently restrict (or purport to prohibit or reatrict) employees or
contractor' from reporting waste, fraud, or abuse u described above; and
b. oortiflea'disco. it learns or Is notified that k le or hea been requiring he employees or convectors to execute
agreement, oretsternente that prohibit or otherwise restrict (or purport to proidbit or runlet), reporting of waste, feud,
or abuse as described above, It will immediately atop any furdxr obligations of award rlrnds, will provide prompt
written notification to the fedora) egcncy making this sward, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under Ibis sward to mote subawerds ( "subgrente "), procurement contracts, or
both—
a. It represent, that—
(I) It has dotormined.Shirt no alhlr•ontlty that the molplonPs application propel" may or will receive award fund.
(whethor through a eubaword ( "tubgrant "). procurement rontnol, or subcontract under s procurement contract) either
requires or hna rrqunred,ntcrnnl confidentiality agreements or statement, from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or prettier) emphoyee0 or contractors from reporting waste,
fraud; or ensues described above; and
(2) It hap made spproprlate Inquiry, or otherwise hat it adequeto &asst basic, to,aupport this representation; and
b. it certifcoa that, If h learns or 10 notified shut any subrecip lent, 000tnctor, or subcontractor entity that rescues funds
under thllt awed it Or hie ban (Nuking its employees or connector* to execute agreements or statements that prohibit
or othocwlsa restrict,(or.purport to prohibit or restrict), reporting of waato, fraud, or abuse is described above, ll will
immediately atop any Author obtlgstiorts onward funds to or by Ibet entity, will ,provide prompt written notification to
the federal agency making this award, sad will resume (or permit resumption oft loch obligations only Itexpreasly
authorized to do so by that agenoy.
OW PORN 1000#2 (REV. 4-11)
Attachment A, Page 8 of 16
1
U.s. Dep.rtment of luado.
Office of lustice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJICTNUMB®t UIaDJUX'0171
AWARDDRT[
00to7/2ele
SPECIAL CONDITIONS
21, Compliance with 41 U,S,C.4712 (Including prohibitions on iprlul; notice to employees)
The recipient must comply with, and is subject to, all applicable provisions of 41 U.S,C..4712, Including ell applicable
provltlont that prohibit, under apcclfod cireunutanatra, discrimination against an amployeeat reprisal for the
onnployoe's dim:Iorwa of information *elided to gross otlsmanagament of s fedora) groat, s gran waste of tbdtrat Nada,
an abuse of authority salamis to 1 federal grant, a substantial and apealfa denser to public health or safety, or a
violation of taw, rub, or regulation rctatod to federal gnat
The recipient aka must Inform its employees, In writing (and In the predominant native language oldie workforce), of
employee rtghta and rem odic. under 41 U.S.C. 4712.
Should a qucition arise as to the applicebllky.of the provlllonsof41 U.S.C. 4712 to this award, the recipient Ls to
coolant the D01 awarding agency (OJP or OVW, as appropriate) for guldance.
22, Encouragement of politica to ben text messaging white driving
Pursuant to Esooutive Order 13513, "Federal Leadership on Reducing Ten Messaging While Driving," 74 Pad Reg.
51225 (October 1, 2009), DOJ encourages roclpionts and aubrcciplenta ("subgranteu ") to adopt and entbrce pellctu
banning employee from text messaging while driving any vehicle during the counts or performing work funded by this
award, and to cstabiiah wotkplace safety policies and conduct education, swarencu, and othor outreach to doorcaso
crashes caused by distracted driven.
23, Therecipient agrees to comply with OJP grant monitoring guided Ines. protocol', and peocedutoe, and to ceoponte with
EIA and OCFO on all grant monitoring roguesu, Including roquctu relined w desk review', ennanccd programmatic
cloak maims, and'ur site visits, Tho rooIploni agrees to provide to It1A and OCFO all doeumenietiut necestery to
complain monkoring teak', Including document iioe rciatcd to any auhawards madc.nrdc., the •wn,d, tlrtlicr, d,c
reeipicnt.$secs tic libido by roraonnble deadline* sot by Win and ()CFO for providing the raiuein, douumrnt".
Fallen to cooponuto with 131A'N0CF0'e Irani monitoring .cuvitur may result in aannllone atfccUnil the rrciplcni's
D0J *wands, Including. but not lunged to: withholdings endlo, other restrictions on the reclplont'a access to grant
funds, Mimi to the Office of the Inapcotor Qenerai for audit roviow; dosignatlon of the recipient as • DOI Nish Rlak
gtuttee; or termination of an award(*).
24. The recipient agrees to comply with apptkabto requirements to moon fnt•Ucr aobewsnie of $21,000 or more and, in
corolla circwtlatancaa, tortpofiito names and late) Wtnpont.uunofdm tiro most highly comminuted executives of
Una tccipia l acid Out-ties subresipianta of award nimbi. Such dam will be submtiud to the E ?ATA Subawerd
Repotting System (FSRS). The OMAN, of rouiplent obligotiona, which deiivo Nero rho Fedatal Funding Accountability
end Tranaparonoy'Act of 2004 (FPATA), are posted on the Offlco of Justito Programs *oh alto at
littp://ojp.gov/funding/F,XpluntIPPATA.111n1 (Award condition: Ruputttng Sobawards and Entaudvo Compenulion), and
are incorporated by neutron hen. This condition, and Its reporting r.qulrement, dam not apply to grant awards made
to an individual who received the award u a natural person (1.a., Inveigled to sty bustneu or non -pro rit organization
that hs or she may own cremate in his or her name).
25. Program income (u defined In the Part 200 Uniform Requirements) must be used In accordance whh the provisions of
the Part 200 Uniform Roquiremonu, Program Inoome earnings and expenditure, both must be reported on the guanerly
Federal Financial Repots, SF 425.
OR FORM ail a0/2 (RIV.4 -la)
Pttachment A, Page 9 of 16
U.S, Department ofJUItice
Office of Justice Programs
Bureau of Justice Asaiatance
AWARD CONTINUATION
SHEET
Grant
PAGE 9 OP 13
PROJIICTNUMaak 201a.D1 -aX -0ua AWARDDATB 091E7A01e
SPECIAL CONDITIONS
26. In order to protnola Information sharing and enable Interopembllity among disparate systems *crows tha justice and
public ufety cornetunhty, 03P requires the grange to comply with DOA Global Juaticc Information Shoring Initiative
(Dora 0Iawl) guillotines and recommendations ibt this particular grant Onnteo shall conform to tho (Robot
Standards Pocksgo (OSP) and ail oonstltuom elements, when epplIceble, as deacrlbed el:
hupftwww .11.oJp.Sov /JIp_grontoondltion. Owes andl document palmed approsuhos to infonnstlon sharing and
describe cempitagas to the OSP and approprtsto privacy policy that protects *hued Infotmelson, or provide detailed
Jusdnewton for why an e)l9mative approach la recommended.
27. To avoid duplicating existing networks or tTsyetoru Insley tnhlsdves (boded by 8JA far taw enforcement information
sharing systems which involve ince Fount connectivity between jurisdictions, such ayctams shall employ, to the extent
possible, existing networks u rho Conemu0icntion backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the soli elicit on of DIA that thia requirement would not be cost effective or would impair tho
Nnetibnality of an Wirdng or proposed lT system.
28. The recipient agrees that any information technology system funded or supported by 01P Rinds will comply with 28
C, P.R. Pan 23, Criminei intelligence Systems Operating Policies, If 0JP determines this regulation to b e applicable,
Should OOP determine 28 C.F.R. Pan 23 to be applicable, GIP may, at Its discretion, perform audits of the system, os
per the regulation. Should any violetlpa of 28 C.P.R. Part 23 occur, the recipient may be fined a per 42 U.S.C.
3789g(o).41), Recipient may not satisfy ouch a fine with federal fta di.
29. Oraniaa agrees to comply with the requiremsnts of 28 C.P.R. Pan 46 and all Office of Justice Programa policies and
procedures regarding the protection of humor rwuoh subjects; including obtainment of institutional Review Board
Approval, I(appropriate, end subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to coltcctlon, WO, and moo lodon of data or information. Grantee Author agrca, u a condition of Brent
approval, to submit i Privacy Centflura that is In accord with requirements of 28 C.P.R. Part 22 and, in particular,
earliest 22.23.
31. Award recipients must verify Point of Contact(POC), Financial Point ofContact (FPOC), and Authorized
Representative contact information in OMS, including telephone number end o -mail address. If any Information la
incorrect or has changed, a Grant Adjustment Notice (OAN) must be submitted via the Grants Management System
(OMS) to document change+.
32. The ounce apes that within 120 days of award acceptance, each Current member ofa law enforcement oak force
funded with throe fwido who is a,tsak force commander, egtntey executive, lark fetus offfger, or other bask force
member of equivalent rank, will complete required online (internal buod) task farce mining. Addttional)y, ell future
taak.force snemhen are required to complete Ws training once during the lilk of this award, or once every four years If
multiple swards include this requitement. The trelning is provided fns of charge onlino through 81A's Gunter for Task
Porto Integrity and Leadership (www.olfli.org), This training addresses task fordo efrootivanesa u well as other key
irrucs Including privacy and elvit liberties/rights, task fora performance measurement, personnel sateen lon, and tuk
force oversight and accountability. When 131A funding Iupporte a tuk force, a task force poraonnol roster should be
compiled and maintained, along with cowrie ow-notation certificates, by rho grant recipient Additional infurmaion la
available regarding this required training and Oman methods vie 01A'e web alts and the Cantor fur Task Force
Integrity and Leadership (Www.etfll.org).
33. The recipient agree to pulletpeto in BIA- sponsored upinlng avow, technical sssietsnae events, or confercncee held
by 8)A or Its designee, upon BJA'iroquant.
O1► PORM 40007 (REV. 4-03)
Attachment A, Page 10 of 16
U.S. Deportment of Juatice
Office of Jtuticts Programa,
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
AWARD DATR
09101/ieta
SPECIAL CONDITIONS
34. Appruvidof this award dote not Indicate approval orally consultant rate In exciter of 5650 per day, A detailed
Juatifkaatton muarbe submitted to and approved by the Oaloe of Juatloe Programs (OJP) program office prior to
obligation or esperdituro of such Midi,
3S: The grantee agrees to assist DJA in complying with the National P.nvironmants! Polioy Ant (NEPA), the National
Historic Prawn lesion Aot, end other rotated federal cnvittmtncntnl Impact analyses requttomenta in the uao of these
grant funds, tither directly by rho grentea or by a aubgrantee. Acoordingly, the grantee agrcae to first determine irony
of following sotivitles will bo funded by the grant, prior to obligating funds for any ;Attune purposce, lilt is
determined that any of rho following aotivitics will be funded by the grant, the grantors agroea to contact BJA.
The grantee understands that this epoolel condition applies to ha following eawaottvifioa whether or not they are being
specifically funded with thous grunt fbnda. That Is, es long es the activity Is being conducted by the grantee, a
subgrantei, or any third parry end the activity nude to be undertaken in order to we the grant funds, Mir special
oondidoa must first bo met. The activitios covered by Ode spacial condition are:
a. New construction;
b. Minor renovation or romodeling ofa property located in an cnvironmanially or historically aonaitive aroa, Including
properties located within* IG0 -year flood plain, a wetland, or habitat for endangered epoelat, or a proporty hated on or
eligible for listing on the National Register of Historic Pluto;
o. A tonovation, brio. or any proposed uo ofa bulWing or (Utility Chet will alther (s) result in a change in its basic
prior use or (b) significantly change its flu;
d. Implementation of is new program Involving the we of chemicals other than chemicals that aro (a) purchased as an
ineldental component ofa funded activity and (b) traditionally used, for example, in office, household, rooroetional, or
education environnanta; and
e. Implementation of program rolating to clandestine methamphctamina laboratory operations, Including the
identification, sotzura, or eloaurs of clandestine mothampbetamine labontoriaa.
The grantee understands and agrees hit complying with NEPA may require the propsrution of an Environmental
Aasaumont andtor an Environmental Impact Stat*mom, a ditected by BIA. The grantee further understands and
egrets to the rominementa for implomattatioo ofa Mitigation Plan, as detailed at
hitpllwww. ojp. uadoJ,gov/BMArreaourednapa.html, for programa relating w methamphotamina laboratory operttione.
Appbcation of Tidal Special Condition to Qrantoo'i Existing Progruna or Activities: for any of the grantee's or its
'charlottes' existing programs or activities that will bo Nndod by these grant Nods, the grantee, upon apeolflo requoat
from BJA, agrees to cooperate with BJA In any preparation by al ofa national or program environmental uwaemeat
of that [Untied program or activity.
36. T'hereClpicnt to required to establish a trust had account. (The mitt fund may or may not be an interest boating
aecount.)Tho fluid, including any Internet, may not be uacd to pay debts or antenna Incurred by other tee ivitias beyond
Ow scope or the Edward Byrn* Manurial Justice Autism neeQrant Program (IA0). The roaipioat also agree' to obligate
the grunt funds in the iruat fund (including any Intermit carnal) doling the period of the grant and expend within 90
days thorrxfltr. Any stoobligetud or unexpended funds, including interest aimed. must bo returned to tho Office of
Justice Progriumeat the time of closeout.
37. JAO ibnda may be used to purchase vests for an agency, but they may not bo used u the 3O%e matoh for purposes of the
Bulletproof Vest Partnership (BVP) program.
oJl' Mom ;own (RBV. Ha)
Attachment A, Page 11 of 16
U.S. Department of Justice
011ice of Junto' Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJBCTNUMBOR 1et613J"BX .0I31 AWARD DATE 09!01/7,416
SPkC1AL GONOIr!ONS
38. Balllstfo•ralstant and ateb- resistant body armor purchased with JAO Rinds may be purchased at any threat level, mako
or model, nom any distributor or menufseturer, as long su the vests have bow tested and found to comply with
applicable Nallunel Mellow of Ju,l cc ballislio or slob Alandeds and sre haled on tho NUJ Compliant Doily Amcor
Model List (Idlp / /ng.gov). In addition. balilauc-reaisiant end stab•resiotent body armor purchased mug be American-
mado, The tatott NI) standard information can be lbund hero: hup:/ /www.n&J. gov/ loplosttechnologylbody .armotafcty.
inldollva,htnt.
39. The recipient agrees to submit a signed certification that all law onfbrccmcot agencies receiving vcsta purchase! with
MO tltnds have s written "mandatory wear" policy In effect Fiscal agent Ind stole agencies must keep algned
certifications on file for shy aubrccipiente planning to ullllu MO finds for ballistic.rcaiatant and stab - resilient body
armor purrbosoa, This policy must be In place for at least ell uniformed officers before any )AO funding an be used by
the agency for body armor, There aro no reouirements regarding the nalure of the policy other than 11 be s msndakuy
weer policy for all uniformed sincere while on duty,
40. The recipient egress to monitor subawarda under this JAO award In accordance with ell applicable stuutes, regulations,
OMB circulars, and guidelines,9noluding the DOI Financial guide, and to Include the applicable conditions of this
award in any subaward. The recipient Is saponaibls (or oversight of subrociplent spending and monitoring of specific
outcomes end bcncfiu attributable to use of JAQ funds by subreeiplcntt. The recipient agrees to submit, upon request,
documentation elite polielea and procedure:for monitoring of,ubawards under this award.
41. The recipient 'greet that rinds received under this award will not be used to supplant State or local fuada, but will be
used to Inman the amounts of suck fund, that would, in the'abionoe of Federal /undo, by made available for law
enforcement activities.
42. Awed recipients must submit quarterly Federal Financial Reports (SF -425) and semi -annual perforntance reports
through OMS (hitps:l /gnnta.o)p,usdof.gov). Continent with tho Departments responaibilitlea under rho government
Performance and Results Act (OPRA), P.L, 103 -62, applicants who receive /landing under this solicitation must
provide data that measure the result, of their work. Therefore, quarterly par(ormancs maincs reports must be submitted
through WA's Performanao Measurement Tool (PMT) webslte (www.bjeperfonnaocetools.org). For morn detailed
information oo reporting and other JAG requirements, refer to the 1A0 reporting requirements wobpnge. Panora to
submit moulted JAO reports by established 40.411nee msy mutt in the freerJng of grant funds and future High Risk
designation.
43, Any law enforcement ageaoy receiving director sub - awarded JAO funding must submit quarterly accountability
metrics dap related to training that °Mare have received on the use of force, racial and ethnic bits, de- esoatatlon of
conflict, and construexive engagement with the public.
44. BM strongly encourages the recipient to submit annual (or more frequent) JAO success erotica, To submit a success
story, sign In to your My-BJA account td httpsatwww.bJe.bov /Logtn.sapx to access the Success Story Submis ion form.
If you do not yct have a My GM account, plow regleter N htrpr. /(www,bJe.goviprotile „asp *. Once you register, one of
the aysilebtearcas on your My DJA page will be "My Success Stories`. Within this box, you will 500 an option to add a
Success Story, Onco reviewed and approved by WA, all succoaa aerie will appear on the new WA Success Story web
page at h ups:/ lwww.bja.govISuoceasStoryListupa.
45. Recipient understands end agrees that award Funds may not be used for items that aro listed on the Controlled
expenditure List at the time of purchase or aoquuition, Including es the Bel msy be emended from time to time, without
explicit written prior approvaffroro WA, The Controlled Expenditure Lin, and Instructions on how to request approval
for purchase or acquisition, msy be Accused here: huge: / /www.bje. gov / funding /1AOControlledPurchswoLiar.pdf
OIP PORae 400013 (RBV, 4 -11)
Attachment A, Page 12 of 16
U.S. Deportment ahead
OmoealJu doe Programs AWARD CONTINUATION
Bureau or Justice Assistance SHEET PAOB 12 OP 13
Grant
PROJECT NUMBER 2019.DJ -BX -0121
AWARD DATE OW07r2016
SPECIAL CONDITIONS
46. The recipient understands that, puausm to recommendation 2.1 of Executive Order 13688, law enforcement atomics
that acqutro conuuticd equipment through Pedant programa must adopt robust and 1pdelfe w(tten policies and
proem!. governing general Policing Standards and Specific Controlled Bqulprnent Standards. General Policing
Standards Includes policies on (a) Community PoMine, (b) Constitutional PoIIcia*; and (e) Community Input end
Impact Comiduulonr. SpecInc Cannoned Equipment Standards Melody puliolaa specifically related to (el
Appropriate Use orconuullod Equipment; (b) Supervision of Use; (o)121%oUvcneaa Evolution; (d) Auditing and
Accountability ;: end (e)Trorupucnay and Notice Considerations Upon 01P's request, the recipient agrees to provide
■ copy of the Owen; Policing Standards and Spank Controlled Equipment Standards, and any related policies and
proleoala.
47. ltecipiatr understands end 'ethos thet the puwhue et acquisition of arty ltnn on the Controlled Expenditure List at the
time of purchase or taqulefion, includinga the I4t may be emended from time to time, with owed Ponds by an seenoy
will trigger s roqulrorntnt that the enemy coned end retain (for al leen 3 yens) certain Information about the weer I)
any Identity-acquired Controlled Re Women' in the agency's inventory, and 2) any other controlled equipment in the
tams category ar the fed e rally-so quited controlled oyuipmcnt in the agency's inventory, reguJIOSe of source; and
mile that information available to BJA upon request. Details about whet information must be collected and retained
may bo accessed hem hops: llwww. wisitohousc. govialtcs /dofaulUttlos/doer/le equlpment_wLllnat„mpun finai.pd(
48. Recipient ultderstaone and egsetudhaffslluto to oomply with conditions related .t Prohibited or Controlled
Expenditurta may result Ina prohlblliert froth further Controlled Expenditure .epproyal'underthis or otherfedenl
awards,
49. Recipient understands and agrees that award Ponds moy not bo usod for item. that are listed on the Prohibited
Expenditure Lin a the Ume of purchase or acquisition. Inaludine as the Ilse may be amended from time to time. The
Prohibited Expendnurm 1111 may be accessed hero: hope• J / wow. bja. govlfunding /JAOConuolledPurcheneLlat.pdf.
50. Recipient understands and agretla'that. not wlthstandio9 2 CPR ¢ 200.313. no equipment listed on the Controlled
atipiftlllurt Lie! that Is purchased under this sward mey.be uonatcrntd or sold to ■ third pony, except u described
baleen
a. Ageaalet may transfer oraoll any controlled equipment, except nut helmets sad not shields, t0 0 Law tin (ai cement
Agency (LEA) salu obtaining prior writhe approves from tOJA. As a condition of that approval, the acquiring LEA will
be inquired to submit information and cottitloatlone to BM as WA wars requesting approve' to use award fund for the
Initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell aoy riot helmets or riot shields purchased undo( thin award.
o. Agenda may nut usurer oe cell any Controlled Equipment purchased under thle award to non -LEAs, with the
exception of fixed wing alrcratl, rotary wing altcrafl, and command end control vehltles. Before any such tnnsfa r or
sale It finellzcd, Mc mangy must obtain prior written approval from WA. All law enforcement-related and ether
sensitive or potanUally clangorous components, and ell low enforoomont inaigniu and identifying markings must be
removed prior to nuns rotor sale.
Recipient Rather understands end agrees to notify 131A prior to the disposal of any Items on the Controlled Expenditure
List purohaind seeder this sward, and to ['bide by any applicable laws and regulations In ouch disposal.
51. Recipient may not expand or drawdown fluids until the Bureau of Justice Asa4tlae° (BIA) has received documentation
demonstrating that the recipient Jurisdiction's pubiio comment requirements have been met and • Orenl Adjustment
Notice (CAN) has bean approved releasing Ilde spatial condition.
of FORM 4000i2 (REV. 4-11)
Attachment A, Page 13 of 16
U.S. Department ofiustice
Office ofJuattec Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE t] OP (3
PROJECT NUMBER 2e16•DJ- BA•o1311
AWARD DATE
00/07/211.
SPECIAL CONDITIONS
52, Recipient Integrity and performance matters: Requirement to report Infomtatlon on certain civil, ortminet, and
adminletrstive prooeodinga to SAM and PAPIIS
The terapient mutt comply with any and all applicable recruit menu regaNing tenoning of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either thin OJP sward tar
any ether went,.cooporatlee sgtoement, or ptocurement contract (torn the federal gevemmtnt. Under certain
cwcutruunoa, reetpienta of OJP awards aro required to report Information about such proceedings trough the federal
Spurn for Awatd Menagornenr(kgown u `SAM"), to the designated federal integrity and perfbnnance system
(currsnify, "PAPIIS').
The details of recipient obligations regarding the required reporting (and updating) of infbrmatlan on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"PAPIIS") within SAM are posted on the OJP web she a http: / /ojp,govM ndlag/FAPIIS.him (Award condition;
Recipient Integrity and Performance Matters, Including Recipient Reporting to FAPIIS). and are Incorporated by
reference here.
57. With respect 00 This *ward, federal (untie rnsynot be used to pay cash compensation (salary plus bonuses) to any
employee alike sword recipient a1 a net that cucccds 110% of Mc maaimuns annual salary payable to* member of the
10101i g O V e t n rn n ( l ( Senior executive Sell,' ce(SE) et an agency with Cettilled SE$ Porfumtance Appraisal Syerum
for Met yew, (An award recipient m*y compensate en enrpioyae a a higher ro(e, provided the amount in excess of uga
compensation li nitnt(on is pnld with non•(cdctal funds.)
Thla limitation On compensation rates allowable under this award may be waived an an individual bole at the
discretion ofthe OJP official indicated in the program ennoueeement under which this sward le made.
O1P FORM 4000/2 (REV., aaah
^'tachment A, Page 14 of 16
U.S. Department odinetice
Office ofJuatice Programs
Bureau of ✓uttici Assistance
Wa/1rrla D.C. rear
Memorandum To: Official Grant File
From: Orbits Tend, NBPA Coordinator
Subject: incorporator NEPA Compliance in Further Developmental Slaps for City of Seattle
11ro Edward bymo Men;oriat Justice Assistance Glut Program ()At)) 'Rowe attics and local governments to
support o broad tango of activities to prevent and control crimp and to improve the oriminal justice system, llama of
which could have environmental impacts. All rceipionts ofJAG finding must aselt DJA in complying with NEPA
and ttier related federal environmental impact analyses requirements in the use of grant funds, whother the funds
aro used directly by the grantee or by a subgrruito: or third party. Accordingly, prior to obligating funds for any of
the aptcItied activities, the grnmee must first doternune if any of tho specified activate; will be funded by the
grant
Tho specified activities requiring environmental analysts are:
a. New constntctioo;
b. Any renovation or remodeling of a property located in an environmentally or historically acnsltive area,
including properties located within is I00 -year flood plain, a wetland, or habitat for endangered species, or a
property fisted on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use ofa building or facility that will either (a) result in a change in its basic
prior use or (b) rignificantty change its size;
d. Implementation ofa new program Involving the use of chemicals other than chemicals that are (a) purchased 55
an incidental componontof a funded activity and (b) traditionally used, for example, In office, household,
recreational, or education environments; and
e. Implementation ofa program relating to clandestine rnctbamphctanrinc laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Env' onmontal
Impact Statemont, as directed by BJA. Further, for programs relating to mothamphotaminc laboratory operations,
the preparation of detailed Mitigation Plan will bo required. For more Information about Mitigation Plan
requirements, please see bttps:/ /www.bja.gov/Funding/nops.html.
Please be sutra to caroftrlly review the grant conditions on your award document, u it may contain more specific
information about environmental compliance.
Attachment A, Page 15 of 16
U.S. Department of Ju6Uce
Omer stJuelle.JMoarams
' g Bureau ofJwticoAssistance
GRANT MANAGER'S MEMORANDUM, PT. 1:
PROJECT SUMMARY
Grant
PROJECT NUMBER
701647/47X-0131
MOB I OF 1
This projaot 4 eupparbd wrier /Yl6(MJA • JAOl42 UJC 3730, at rq.
1. STAPPCONTACT (Ne.,i k 1010phooa *umber)
Why $, Pehen.Oma,
(707)614 -1174
3. PROJECT DIRECTOR. (Nuns. saran n A gingham numbed
Dina Piba
Smoak A661 of
610111Avauv
1.0, ODA34916
laatk, WA 11174 -4916
006) 396.1996
36.117L8 OP 7119 PROGRAM
2016 Edward Byrn* MamodsIJUMJaAulos oOdMPro�eein
3b. POMS 0008 (SSE INSTRUCTIONS
ONRBVBItSIt)
4. TI11.B OF PROJECT
mom JW U King Catty Ind City *MAO 7.016 MO
9 NAME a ADDAMS OF ORANTBE
Chy6Ftaal,
100 PIRh Ammo, Bulb 3108
Soak WA 911244701
6. NAME A ADRESR OF BUBORANTER
7. PROGRAM PERIOD
PROM: IOJONJOIJ 50: 09/301019
0. BURJ08T PERIOD
PROM: 10101/3019 1O: 09/10/3019
9. AMOUNT OP AWARD
9673,166
10. DATE OF AWARD
09/074016
I I. SECOND YEAR$ BUDGET
17: SECOND YEAR'S DUDOBT AMOUNT
13.771R1) MA'S BUDGET 111110D
14. THIRD YBARn1 BUDOET AMOUNT
15, SUMMARY DRSCRIPTWNOP PROIECT(Sae boaooROn oar nsae)
1ae D3owliliymoMamrwgei J100AaskbnaoOmrdPeapra)(JAO), Nora*eblaredwhoor)60a(p ova mmont,i nclu41nl !r0iat,tosupportsbnxdnnjtvoT
stmvq)as to ptoocm yid *antral rem* baud.* Glob own Moto and localoxds end condkloni.Omni funds an bar used for moo end locos init1a+ivd, tccbdcal
0•4 ni'C6, uahllnp, 9sl*cneo1.0411 prooul, 044 46* 014061961 o9pyo 1, end lnlbrmatltlo *puma for 4Y(ralnel pier.). lacludlna (r any em of foot* of ihr
tallavinapavanaae:, 1) lowootot oononl 1pm6nm16 2)P J9otcvikr4andcmrMovusmel 3)pravmt)onandodul *Uanp90910669 4)aoNcotlano and c0glf0*n)Ly
oolrootfonopaoynmr9) dolthaauao oi and catoroementpropnar6) plannig, avt( auon.sn6tahe01e9)knpsownwmpromo ;na67)arinavictimand
wll.wa programs (elhar Ihaneampeneatfa),
Attachment A, Page 16 of 16
11r►- dlepuxolothaellau will we Mdtm to toppers No following pi lanes: pnyaty nt oaf topycettlep a •►ffaly of law cnOct antnl po jraM$►IMaf in
retreat*, ud n lutlaga*ntf pro nNiyl works lo r4lkni pwcMetIng l►wr othim montand Irked Why cpufpownq tnhwclna t w anfbRMeM haWM:
yrpWnandnf e0 Mundy boat ploy►rruf povfdlo !.w colbeoccw.M manna arul for 1M affa.otllotos and nZntdins of tee hnology IyWnu.
1
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
lA. Personnel
CITY OF SEATTLE
Name /Position
Crime Prevention Coordinator Salary
(3 positions)
13. Fringe Benefits
CITY OF SEATTLE
Name /Position
Crime Prevention Coordinator Salary
(3 positions)
IG. Consultants /Contracts
CITY OF AUBURN:
Computation
monthly salary # of months # of positions
$6,648 10 3
Cost
$199,440
$199,440
Cost
$55,408
$55,408
t TOTAL:
Computation
monthly benefits # of months # of positions
$1,847 10 3
1 TOTAL:
Seattle SubTotal: $254,848
OT Rate # of Hours
Teen Late Night Program Officer OT
Citizen's Police Academy Program Officer OT
Fireworks Emphasis Program Officer OT
Fireworks Emphasis Rental Trailer for Storage
CITY OF BELLEVUE:
Item
Bicycle Trailer
Front Work Bench (for inside trailer)
Side Shelves (for inside trailer)
Dividers for Side Shelves (inside trailer)
Miscellaneous bicycle supplies to stock the trailer
CITY OF BURIEN:
Purpose
Overtime for Downtown Foot/Bike Patrol
IACP Conference Registration
IACP Conference Travel
IACP Conf I Iotel /Per Diem
Defense Tactical Training Reg
WA homicide Investigators Training
REED Interview Training
location
TBD
TBD
TBD
Seattle area
Seattle area
TBD
Page 1 of 9
$86.18 40
$86.18 35
$86.18 256
One month rental with dclivee
$3,447
$3,016
$22,062
$488
Auburn SubTotal: $29,014
Computation
1 x $4,397.99, including sales tax
1 x $4,746.83, including sales tax
1 x $2,46335, including sales tax
1 x $1,040.25, including sales tax
Cost
$4,398
$4,747
$2,464
$1,040
$2,115
Bellevue SubTotal: $14,764
Computation
90 hours x $75/hr
1 Chiefx $370
1 Roundtrip Airfare
5 days x $250 /day
3 officers x $350 /each
2 officers x $350 /each
4 officers x $550 /each
Cost
$6,750
$370
$600
$1,250
$1,050
$700
$2,200
Attachment B
FY 2016 JAG City of Seattle
WSSO SRO Conf Registration
WSSO ConfTravel
WSSO Conf Hotel /Per Diem
Overtime for Training
Police Bicycle and related equipment
Automated Defibrillator (AED) for Police Car
Accurint Investigative Software
Verizon Monthly I -Pad service
CITY OF DES MOINES:
Item
IA Pro Professional Standards Software
BlueTeam Field Support Services Software
Computer Printer
CITY OF FEDERAL WAY:
1 tem
Joint Application
Kennewick, WA
Kennewick, WA
Kennewick, WA
Teen Police Academy Supplies
SECTOR Equipment - Printers /Scanners
Desktop Personal Computers
Surfact Pro 4 Tablet
CITY OF KENT:
Item
Forensic Technology Equipment
FATS use of force training enhancement
Mental Heatth/Drug Treatment Agency - TBD
KING COUNTY:
Item
Patty Noble -Desy - Salary
Recidivism Reduction /Reentry Coordinator
(Senior Project Manager)
Patty Noble -Desy - Benefits
Recidivism Reduction /Reentry Coordinator
(Senior Project Manager)
CITY OF RENTON:
Purpose
2. of 9
— Budget Worksheet & Narrative
1 SRO x
$350
500 miles x .56 /mile
4 days x $175 /day
20 hours x $75/hr
1 x $2,640
1 x $1,000
2 licenses @$72 /month X 20 months
2 @$45/mo X 20 months
$350
$280
$700
$1,500
$2,640
$1,000
$2,880
$1,800
Burien SubTotal:
$24,070
Computation
vendor estimate
vendor estimate
Computation
Cost
$6,000
$4,500
$179
Des Moines SubTotal:
$10,679
10 computers x $1,800 each
6 tablets x $1,500 each
Cost
$2,619
$3,000
$18,000
$9,000
19
Cost
$18,699
$13,363
$10,000
Federal Way
SubTotal: $ 32,G
Computation
vendor estimate
vendor estimate
$10,000 x 1 year
Com • utation
75% of grant
25% of grant
Computation
Kent SubTotal:
$42,062
Cost
$152,298
$50,767
King County
SubTotal: $203,065
Cost
$673,166 I
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
DV Victim Advocate Overtime
Direct Services for DV Victims
Direct Services for Human /Sex Trafficking Victims
Domestic Violence Training Conference
DV, Violence Against Women Training
DV Prevention Program Office Supplies
CITY OF SEATAC:
Item
Police Officer Overtime
Tourniquets
Training Development /Implementation Supplies
CITY OF TUKWILA:
Items
CPT bikes and bike equipment
Handheld FLIR device
$49.91 x 112 hours
Location and # of employees TBD
Location and # of employees TBD
$2,000
$5,591
$9,409
$3,542
$3,000
$3,000
$2,000
Renton SubTotal: $26,542
Computation
$100 per hour x 150 hours
40 tourniquets x $30 each
$97.83 per month x 12 months
Cost
$15,000
$1,200
$1,174
SeaTac SubTotal:
$17,374
Computation
5 @ $1,764.20 each
1 (ul $9308.00 each
Cost
$8,821
$9,308
Tukwila SubTotal:
$18,129
(:RAND IOTA
$673.166
I BUDGET SUMMARY
Budget Category
A. Personnel
13. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Contractual
11. Other
Total Budget
$199,440
$55,408
$0
$0
$0
$0
$418,318
$0
Total Direct Costs:
$673,166
f TOTAL PROJECT COSTS:
$673,166
I TOTAL JOINT ALLOCATION:
Pa =.re. 3 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
Budget Narrative
A. Personnel ($199,440)
A request of $199,440 is included for City of Seattle for salary costs associated with preservation of 3 Crime
Prevention Coordinator Positions in the Seattle Police Department. This amount will pay for 10 months in
2017.
B. Fringe Benefits ($55.408)
A request of $55,408 is included for City of Seattle for fringe benefit costs associated with preservation of 3
Crime Prevention Coordinator Positions in the Seattle Police Department. Fringe benefits are City of Seattle
standard fringe benefits for civilian personnel, and include FICA, Health Care Medicare, Life Insurance,
Retirement, Workers Comp, EAP, Disability Insurance, and Death Benefits, and are calculated at a rate of
approximately 28% of base salary.
G. Consultants /Contracts ($41.8,318)
As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub - agencies listed
below. Sub - Agencies will be required to spend their funds, and then request reimbursement from City of
Seattle. Therefore, we are listing all of the costs associated with their programs under Consultants /Contracts:
City of Auburn ($29,014)
A request of $49,014 will cover Auburn Police Officer overtime costs associated with three programs
requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and Fireworks Emphasis Patrols.
At an average overtime rate of $86.18 per hour, approximately 331 hours of overtime will be worked.
Additionally, $488 is requested for one month rental fees and delivery charges to rent a Trailer for storage of
fireworks confiscated during Fireworks Emphasis Patrols.
Page 4 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
City of Bellevue ($14,764)
The requested bicycle trailer for the Bellevue Crowd Control Team consists of the trailer itself, followed by
the purchase and installation of an accompanying work bench, shelves, and dividers, to be installed after
purchase of the trailer. We have already lined up the trailer manufacturer and the company that will install
the work bench and shelving. Total cost of both is $12,648.82.
The Bellevue bike unit of the Crowd Control Team will purchase an unknown at this time assortment of
consumable supplies to be placed inside the trailer (spare bicycle parts, tools, clothing, etc.) Total cost of
these items will not exceed $2,115.18.
City of Burien ($24,070)
The FY2016 JAG funds are proposed to be used for Travel/Training ($9,000) and Equipment ($8,320) for a
total of $24,070.
Des Moines ($10,679)
Funds from the JAG Grant will allow the Des Moines Police Department to purchase IA Pro Professional
Standards and BlueTeam software technology as well as a new off network computer printer for the
professional standards sergeant.
This technology improvement project will support our front -line uniformed officers, supervisory,
professional standards and command personnel by using data to increase transparency, lessening risk,
upholding integrity and support professionalism. This IA Pro police integrity software will also increase our
efficiencies. Currently our officers have to hand write their use of force reports and submit them to their
supervisors for review. Once signed off by the supervisors, the handwritten use of force report is then sent to
command where it is again reviewed to ensure the amount of force used was within department policy. Once
signed off by command personnel, the use of force report is then forwarded to the professional standards
sergeant who manually enters the data within a separate database and files the report. The use of this
BlueTeam software will allow the officers complete the use of force report within the program and submit it
to their supervisor electronically. Once approved by the supervisor the use of force report is then
electronically forwarded to a command officer for final approval and then uploaded within the IA Pro
Professional Standards Software. In addition, this new technology will allow the department to capture
additional data which can provide supervisory and command staff personnel an early warning system to
identify potential officer issues as well as the ability to conduct an annual bias -based policing analysis.
The new off network computer printer will allow the Professional Standards Sergeant print information and
reports contained within the IA Pro Software.
5 ot 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
CI Technologies is the sole source provider of the IA Pro and BlueTeam Software. In order for the
department to succeed in the implementation of our Efficiency & Internal Accountability Project, CI
Technologies has agreed to provide the proper training in the use of the software at no additional cost to the
department.
The department will ensure all supervisory, professional standards and command staff receive training in the
IA Pro Professional Standards Software. In addition, all commissioned staff of the department will receive
training in the BlueTeam Field Support Services Software.
IA Pro Professional Standards Software (vendor estimate): $6,000
Blue Team Field Support Services Software (vendor estimate): $4,500
Computer Printer for Professional Standards (vendor estimate): $179
City of Federal Way ($32,619)
A request of $32,619 is included to support 4 projects:
• Supplies for SECTOR — (Printers, wands, paper): $3,000
• Desktop Computers — Patrol /CIS /Evidence not funded 10x: $18,000
• Surface Pro 4 - Command Staff 6 each: $ 9,000
• Teen Police Academy: Shirts for participants who attend the entire week ($20 per shirt), water
bottles, printed materials and supplies. Supplies related to the curriculum to be taught, such as
simunitions, taser training cartridges, crime scene processing kits. Estimate for refreshments for
participants over the week long class: $2,619
City of Kent ($42,062)
A request of $20,000 is included for the purchase of Forensic Technology. The Forensic Detective will
identify the most needed technology to enhance current capabilities and research to find the most cost
efficient vendor to purchase the equipment.
A request of $13,363 is included to purchase enhancement components Kent Police Department's Fire Arms
Training Simulator (FATS). This simulator offers hands on use of force training incorporating a variety of
scenarios. There are many components of the FATS that Kent Police did not purchase with the original
equipment. The components that will be purchased will enhance the overall simulation training experience.
A request of $10,000 is included for the development of an opiate addiction/intervention program. From now
and until receipt of 2016 JAG funding, the Commander of the Kent Corrections Facility will have meetings
with treatment facilities and medical staff to develop the opiate addiction /intervention program so that when
funding becomes available the program can be implemented. Once funding becomes available and the
rape 6 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
program is developed, the City of Kent will follow current City procurement policies to identify the best
fit/contract to provide the medication and treatment for inmates experiencing opiate withdrawals within the
corrections facility.
King County ($203,065)
Patty Noble -Desy: Recidivism Reduction /Reentry Coordinator (Senior Project Manager)
75% of grant: $152,298.00 (Salary Costs)
Patty Noble -Desy: Recidivism Reduction /Reentry Coordinator (Senior Project Manager)
25% of grant: $50,766.00 (Benefit Costs)
City of Renton ($26,542)
The City of Renton is requesting $26,542 to support the following domestic violence programming in the
Renton Police Department:
• Domestic Violence Victim Advocate Overtime: $5,591
• Direct Victim Service: $9,409
• Human /Sex Trafficking: $3,542
• Domestic Violence Training Conference: $3,000
• Domestic Violence, Violence Against Women Training: $3,000
• Office Supplies /Materials: $2,000
Domestic Violence Victim Advocate Overtime: This grant will assist paying for overtime when the Domestic
Violence Victim Advocate is called after hours to assist victims or the victim's family members on significant calls
for service such as domestic violence homicides. At an average rate of $49.91, 112 hours of overtime will be
worked.
Direct Victim Services: These services are vitally important for the victim(s) and children when they are leaving an
abusive situation. Many of these services are necessary until temporary or long term shelter is found. We provide
emergency shelter (up to 7 days), gift cards for the purchase of food, clothing, gas, travel expenses (plane, bus, taxi, &
train), moving truck rental and we purchase cell phones with additional minutes for victims. The gift cards are in the
form of VISA, Safeway, Wal -Mart, McDonalds and/or airline gift cards for victims who need to travel longer
distances to get away from an abusive situation or return to King County for court proceedings. The grant will assist
with the purchase of items or costs associated with, identifying, locating, interviewing, processing evidence/crime
scenes, arresting and the prosecution of defendants to help ensure the safety of the victims. During 2017 to 2019, the
$9.409 will be expended on an as needed basis. We budget over the remaining time ofthe grant and purchase items
for victims as needed.
Page 7 of 9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
Human/Sex Trafficking: The Renton Police Department has made a commitment to assist victims and prevent sex
trafficking. Recently a program was starting involving the team approach, which consists of members of our special
operations unit, Domestic Violence Victim Advocate and local prosecutors. Our goal is to reach out and help runaway
girls before they can be victimized and to assist current victims by getting them away from the abuser and away from
the life style. Our hope is to provide services as necessary in the form of, gift cards for the purchase of food, clothing,
gas, travel expenses and cell phones with additional minutes for victims. The gift cards are in the form of VISA,
Safeway, Wal -Mart, McDonatds and/or airline gift cards for victims who need to travel longer distances to get away
from this environment. Additionally we will provide educational material and referrals to other forms of assistance
such as community based programs, counseling and shelters etc. During 2017 to 2019, the $3,542 will be expended
on an as needed basis. We budget over the remaining time of the grant and purchase items for victims as needed.
Training: Training is required for the continued knowledge and education on the topic of domestic violence. Laws and
court rulings change regularly and training is very important. The training budget is to be used by the domestic
violence victim advocate, detective(s), patrol officer(s), probation staff, prosecutor both local Renton Prosecutors and
our DV Prosecutor from the King County Prosecutors Office and command staff. Yearly we send two to three people
to the National Domestic Violence Conference. We use a team approach to strengthen the program and build on
ideas from other agencies programs. We also co- sponsor training with our local VAWA (Violence Against Woman's
Act) for law enforcement officers, prosecutors, and advocates.
• 2017 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
• 2018 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
• 2019 DV/Human Trafficking Training: Costs yet to be determined, depending on location and number of
employees attending.
Supplies: Supplies are used constantly to maintain the needs of the Domestic Violence Victim Advocacy Program,
including the victim advocate, detective, evidence technicians, and sergeant. Supplies include the purchase of
educational material for the victims and their family, such as brochures, videos, books, promotional items, handouts,
and other items identified by the domestic violence victim advocate for the prevention and education of this topic.
They also include necessary equipment for the DV advocate and detective(s) such as laptops, computers, scanners,
cameras or any other item(s) needed to investigate a domestic violence related offense. During 2017 to 2019, the
$2,000 will be expended on supply items as needed. Brochures and educational material is purchased at the time needed
for victims, training or as new information becomes available.
City of SeaTac ($17,374)
A request of $15,000 is included for officer overtime. At an average overtime rate of approximately $100 per
hour, 150 hours of overtime will be worked. SeaTac Police will use the $15,000 for 150 hours of overtime to
develop /implement training and education programs related to In- Progress Violence, to include Multiple -
Assault Counter Terrorism Action Capability (MACTAC), Civilian Response to Active Shooter Events
Page 8of9
Attachment B
FY 2016 JAG City of Seattle Joint Application — Budget Worksheet & Narrative
(CRASE), School response planning and Care Under Fire (self -wound care). This will include overtime for
course /program development and implementation and backfill overtime while officers are in training.
A request of $1,200 is included for the purchase of tourniquets. At $30 each, 40 tourniquets will be
purchased. A newly purchased tourniquet will be issued to each field- response member of the SeaTac Police
Department, for use in dressing critical injuries received or encountered when responding to acts of violence.
This equipment purchase and issue will increase the number of tourniquets issued to SeaTac Police
emergency responders to (2) each, the current industry standard.
A request of $1,174 is included for training development and implementation supplies ($98.83 x 12 months).
Supplies will be purchased to assist with development, implementation and maintenance of the
training /education efforts.
City of Tukwila ($18,129)
FLIR: The Tukwila Police Department will use these funds to purchase one Handheld FLIR for patrol use.
This has been a long standing need of the Patrol Division, and will greatly enhance the man detection and
evidence recovery capabilities our officers have. 1 FLIR will be purchased at a cost of $9,308.
Community Policing Bikes /Equipment: The Tukwila Police Department will use these funds to purchase
Bikes /Equipment for the community policing team. These bikes will allow us to better address issues like
violent crime reduction, gang outreach, youth outreach which all play a pivotal role in reducing gun violence.
5 bikes will be purchased at $1,764.20 each.
3of9
...Personnel
Name /Position Computation
Cost
'TOTAL:
$0.00 l
IB. Fringe Benefits f
Name /Position
Computation
Cost
TOTAL:
so.00
IC. Travel /Training
Purpose
1). Equipment
Location Item Computation
Item
SECTOR Equipment - Printers /Scanners
Desktop Personal Computers 10 EA 1,800
Surfact Pro 4 Tablet 6 1,500
Cost
Computation
'TOTAL:
$0.00
Cost
$3,000.00
$18,000.00
$9,000.00
1 TOTAL:
$30,000.001
1E. Supplies
Supply Items Computation
Teen Police Academy Supplies
Cost
$2,619.00
TOTAL:
$2,619.001
1G. Consultants /Cony
Name of Contract /Consultant
Computation
Cost
Computation
(TOTAL:
H. Other Costs
'TOTAL:
50.00
II. Indirect Costs !
TOTAL:
'GRAND TOTAL •
$32,619.001
Seattle Police Department Routing Slip
I Title: FY2016 JAG Grant
1.5 Number
Term: 9/30/2019
Unit Org
Funding Amount
flConsultant
Type //
n
17 -01627 SPD POC Diane Pilon
Phone i 206- 386 -1996
P5504 Project i P1947
$32,619
Agency /Vendor Name: ...___....
IA /MOU Federal Way
Receivable ?'
Grant
Contract Summary:
The City receives the
on a reimbursement
Agreement that outlines
reimbursement. Since
Prevention positions
Interagency Agreements
for all participation
City of Seattle is the identified fiscal agent for annual JAG funds.
grant funds, and disperses them to 10 jurisdictions in King County,
basis. Each participating jurisdictions must sign an Interagency
their grant responsibilities and procedures for receiving
2009, City of Seattle JAG funds have been used to support 3 Crime
within the Seattle Police Department. Attached please find an
for the City of Auburn. A summary of the funding breakdown
urisdictions is below:
Agency
Project Name
FY16 JAG
Funding
City of Seattle
Crime Prevention Coordinator Positions
$254,848.00
City of Auburn
Teen Late Night, Citizen's Police Academy, and Fireworks
Emphasis
$29,014.00
City of Bellevue
Police Equipment
$14,764.00
City of Burien
Police Emphasis Overtime, Police Equipment, Conference
Attendance
$24,070.00
City of Des Moines
Investigative Software and Hardware
$10,679.00
City of Federal Way
Teen Police Academy Supplies and Police Equipment
$32,619.00
City of Kent
Forensic Technology Equipment, Training Equipment, and
Mental Health Services
$42,062.00
King County
Recidivism Reduction /Reentry Coordinator Salary and
Benefits
$203,065.00
City of Renton
Domestic Violence Services
$26,542.00
City of SeaTac
Police Officer Overtime and Safety /Training Equipment
$17,374.00
City of Tukwila
Police Equipment
$18,129.00
TOTAL 2016 JAG Funding
$673,166.00
Seattle Police Department Routing Slip
Reviewers for Approval - Review Required
(Please route in order as listed.)
Sher
Comments
ardine Initials
Rebecca Boatright
Comments
Brian Maxey
Comments
ate
Once the signature process is complete, return to Grants and Contracts Unit.
Print Order Form
SEATTLE POLICE DEPARTMENT
PURCHASE & SUPPLY REQUEST
Page 1 of 3
DATE: 22- JUN -17
ORDER ID: 17 -01627
REQUESTED BY
PILON, DIANE L
SERIAL!
6996
PHONE
386 -1996
ORG
P5504
ORO. NAME.
Research and Grants
DELIVERY LOCATION
DELIVERY DATE REQUIRED
ORG. TO BE CHARGED
P1947
.PROVED UV
SERIAL it
PHONES
Of(,1
SEC rK)NfEKEC t4 'F C OW.IRNUCK APPROVAL
THIS FORM MUST UE COMPLETED WHEN PURCHASING ALL GOODS AND SERVICES AND MUST BE APPROVED
AS REQUIRED IN DP&P Ip26Dudecl, BEFORE GOODS OR SERVICES ARE ORDERED. .
H- CONTRACT NUMBER
DEPARTMENT CONTRACT NUMBER
CYTHER
#
QUANTITY
DESCRIPTION Give a detailed description Including catalog used, item #, size, color, UNIT PRICE
etc.
TOTAL
1
1
Interagency Agreement is routing for signature.. VENDOR: City of Federal
Way
32,619.00
32,619.00
2
0,00
3
0.00
4
0.00
5
0.00
6
0.00
7
0.00
SHIPPING .00
Note: To calculate the sub - totals and the final total, right click the cursor over the total shaded box.
Left click on 'Update Field' and the amount should be calculated.
TAX
00
TOTAL $ 32,6'19.001
Important: Grant expenditures must be approved by the grant manager and computer purchases must be approved by ITS.
http:// srvmultidb01 ,police.seattle:7877 /apex /f?p= 256:42: 10639468961716::NO::P42 ORD... 6/22/2017
Print Order Form
Page 2 of 3
FOR FISCAL USE ONLY
III
ACCT
750100
FUND
OW
PROJ
PF1724
APPROVAL MP
ACCT
FUND
Olt( J
PRO)
PF1729
APPROVAL MGR
ACCT
FUND
ORO
PROJ
APPROVAL MGR
MI
ACCT
FUND
OW
PROJ
APPROVAL MGR
NO I. ('(MOMENTS, OCHE R ACTIONS
TO BE ORDERED BY
FISCAL [ ]
QM [ 1
UNIT [ ]
PO #
Order Description
Interagency Agreement between City of Federal Way and City of Seattle -
Edward Byrne Memorial (JAG) Prog. FY2016 Local Solicitatioin
Order Instructions
VENDOR: City of Federal Way
Order Comments
Order Justification
Approve UC
Approve UC 2:
Approve A/C
Approve ITS
Approve as 2:
Approve Grants
Approve Fiscal
http: / /srvmultidb01.poli ce. seattle :7877 /apex /f?p= 256:42:1063 9468961716::NO:: P42_ ORD... 6/22/2017
Print Order Form
Approve CFO
Approve Ciao
Approve A/C ITS I
Approve D/C
There are 0 attachment(s) to this order
Page 3 of 3
http: / /srvmultidb01.police. seattle: 7877 / apex /f?p= 256:42: 10639468961716::N O:: P42_ORD... 6/22/2017
AN‘CIT
FeY OF deral Way
City of Seattle /Seattle Police Department
Attn: Diane Pilon
Seattle Police Foundation Liaison
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
RE: FY 2016 JAG Interagency Agreement
Diane Pilon:
FEDERAL WAY POLICE DEPARTMENT
33325 8th Avenue South
Federal Way, Washington 98003 -6325
(253) 835 -6700 www.cityoffederalway.com
Jim Ferrell, Mayor
Andy J. Hwang, Chief of Police
Please find enclosed two (2) copies of the Interagency Agreement between the City of
Seattle and the City of Federal Way for the JAG FY 2016 Grant. Please have both copies
signed and return one to me.
Lynette Allen
Federal Way Police Dept.
33325 8th Avenue South
Federal Way, WA. 98023
Thank You,
Lynette Allen
Chief's Executive Assistant
Federal Way Police Dept.
(253) 835 -6701
City of Seattle
Invoice Voucher JAG 2016
invoice #:
Agency Name:
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
Sub Recipient:
(Reimbursement is payable to)
Cathy Schrock
City of Federal Way
33325 8 AV S
Federal Way, WA 98003
CFDA # 16.738 Grant# 2016 DJ BX 0138
Project Title:
FY 2016 Justice Assistance Grant Program
Sub Recipient Certification:
I hereby certify under penalty of perjury that the items & totals
listed herein are proper charges for materials, merchandise, or
services furnished, and that all goods furnished and /or services
rendered have been provided in accordance with the approved
JAG Program Narrative and Project Budget, and comply with all
requirements set forth in the JAG Interagency Agreement.
Submitted by:
Date:
Approved by:
Date:
Cathy Schrock, Sub Recipient Project Director
Diane Pilon, Seattle JAG Program Manager
IP1947
PF1729
Grant Term Dates: 10/1/2015 - 9/30/2019
Submitted herewith for payment are expenditures made for services performed and /or supplies and materials received during
the above period. Duplicate copies of time sheet summary, invoices, proof of payment, proof of receipt, and signature are
attached. A Project Status Report , as outlined in the Interagency agreement, is also attached to this voucher. Original
documentation are maintained on file.
Personnel
Fringe Benefits
Travel /Training
Project Budget
$
Equipment /Supplies $ 32,619.00
Current
Expenditures
$
$
$
$
Consultants /Contracts $ $
Other
TOTAL $ 32,619.00 $
Past
Expenditures
$
$
Cumulative
Expenditures
$
$
$ - $
$ - $
Revised 3/11/10
Balance
$
$
$
$ 32,619.00
$
$
$ 32,619.00