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FEDRAC PKT 7-25-2017 CITY OF t. Federal Way FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRACI TUESDAY—July 25,2017 FEDERAL WAY CITY HALL 4:30 P.M. AGENDA HYLEBOS ROOM 1. CALL TO ORDER 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS Page Presenter/ Action or Topic Title/Description # Time Allotted Discussion A. APPROVAL OF SUMMARY MINUTES -JUNE 27,2017 3 R.BUCK ACTION 5 MINUTES 7/25 Committee B. WIFI SITE LEASE—FEDERAL WAY CENTER BUILDING 7 T. FICHTNER ACTION 10 MINUTES 8/08 Council Consent C. COPIER/PRINTER MAINTENANCE AMENDMENT 1 19 T. FICHTNER ACTION 10 MINUTES 8/08 Council Consent EJ WALSH,B.DAVIS, D. ST3 PROGRESS PRESENTATION 41 A.ARIWOOLA DISCUSSION 10 MINUTES E. INVESTMENT PORTFOLIO MEMORANDUM 49 A.ARIWOOLA DISCUSSION 10 MINUTES F. PAEC MONTHLY REPORT 51 A.ARIWOOLA DISCUSSION 10 MINUTES G. MONTHLY FINANCIAL REPORT- JUNE 2017 53 A.ARIWOOLA ACTION 10 MINUTES 8/08 Council Consent H. VOUCHERS—JUNE 2017 69 A.ARIWOOLA ACTION 5 MINUTES 8/08 Council Consent 4. OTHER: 5. FUTURE AGENDA ITEMS: NEXT MEETING: Tuesday,August 22,2017 @ 4:30 City Staff. Dini Duclos, Chair Ade Ariwoola, Finance Director Susan Honda Robyn Buck,Administrative Assistant Martin Moore 253-835-2527 CITY OF ... Federal Way This page was intentionally left blank. CITY'0i Federal Allay City Council Finance/Economic Development/Regional Affairs Committee Tuesday,June 27, 2017 Federal Way City Hall 4:30 p.m. SUMMARY MINUTES Hylebos Conference Room CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m. COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore COMMITTEE MEMBER EXCUSED: COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge STAFF MEMBERS IN ATTENDANCE: City Attorney, Ryan Call; Deputy Public Works Director/PAEC Project Director, EJ Walsh; PAEC Executive Director, Theresa Yvonne; Deputy Police Chief, Stephen Neal; Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn Buck. OTHERS PRESENT: Diana Noble-Guilford PUBLIC COMMENT: Motion to approve the agenda; motion seconded and carried 3-0. APPROVAL OF SUMMARY MINUTES: Motion to approve the April 25, 2017 minutes; motion seconded and carried 3-0. APPROVAL OF SUMMARY MINUTES: Motion to approve the May 23, 2017 minutes; motion seconded and carried 3-0. REMODELING OF THE POLICE CRIME SCENE VAN: Presented by Deputy Police Chief, Stephen Neal. The Police Department is requesting to use $80,504.31 of the replacement reserve fund to remodel and redesign to crime scene van. Motion to forward the request to redesign and remodel the Police Crime Scene Van through Tri-Van Truck Company to the July 5, 2017 consent agenda for approval; motion seconded and carried 3-0. Tuesday,June 27, 2017 Page 1 3 CITY'0i Federal Allay RESOLUTION: AUTHORIZING THE MAYOR, OR DESIGNEE, TO ENTER INTO GOODS AND SERVICE AGREEMENTS FOR UP TO $50,000 PER CONTRACT FOR EVENTS AT THE PAEC: Presented by City Attorney, Ryan Call. The current cut off is $20,000 before council approval is needed, per the purchasing guidelines. This resolution would help book last minute shows, get better pricing, and has other advantages. It will also protect the technical writer involved in the contract as the contracts can be problematic with sensitive issues. Publicizing the amount of money spent to book shows can be detrimental to getting the best price. These would be events that are already budgeted. Motion to forward the Resolution authorizing the Mayor, or designee, to enter into goods and services agreements for up to $50,000 per contract for events at the Performing Arts and Event Center to the July 5, 2017 consent agenda for approval; motion seconded and carried 3-0. SEATTLE SMTSA LIMITED PARTNERSHIP DBA VERIZON WIRELESS SITE LEASE AGREEMENT: Presented by City Attorney, Ryan Call. This is an agreement to lease an existing site at Panther Lake. The city would receive $2,731 per month with a 3% increase every year for five years. Motion to forward the proposed lease agreement to the July 5, 2017 consent agenda for approval; motion seconded and carried 3-0. PAEC MONTHLY REPORT: Presented by Accounting Supervisor, Chase Donnelly. The project is on budget. One more item may need to be paid for out of the construction contingency. There were no further updates on naming rights. No further action. INVESTMENT PORTFOLIO MEMORANDUM: Presented by Accounting Supervisor, Chase Donnelly. $50 million of city cash was invested to take advantage of rising interest rates. The LGIP investment has a one day maturity rate so that cash can be withdrawn at any time. No further action. Tuesday,June 27, 2017 Page 2 4 CITY'0i Federal Allay MONTHLY FINANCIAL REPORT - MAY 2017: Presented by Accounting Supervisor, Chase Donnelly. Mr. Donnelly summarized the Monthly Financial Report for May 2017. Notable areas include: • Dumas Bay — Doing well, 69.8% above 2017 year to date budget. Committee Chair Duclos would like a long term plan for Dumas Bay to identify what needs to be done and when. • Sales Tax — Doing well, 2.3% above 2017 year to date budget • REET— Doing well, $941K above 2017 year to date budget in part due to five commercial property sales • Utility Tax— 26.4% above 2017 year to date budget • Fund Balance — Doing reasonably well • CD Permits and Fees — Doing well, 30.5% above 2016 year to date actual • Designated Operating Fund — Under Interest Summary, the year to date budget is 962% above actual. This is correct and is based on the year to date budget, which is only a percentage of the actual budget. The budget was not adjusted according to interest rates. There was a discussion about making a recommendation to the Mayor to open up discussions on renegotiating with Lakehaven. Committee Chair would like to discuss the deficit at the next FEDRAC meeting. Motion to forward approval of the May 2017 Monthly Financial Report to the July 5, 2017 consent agenda for approval; motion seconded and carried 3-0. VOUCHERS— MAY 2017: Presented by Accounting Supervisor, Chase Donnelly. Mr. Donnelly There were no questions on vouchers. Motion to forward the Vouchers to the July 5, 2017 consent agenda for approval; motion seconded and carried 3-0. AUTHORIZE PURCHASE OF THE EVENT FURNITURE FOR THE PERFORMING ARTS & EVENT CENTER: Presented by PAEC Executive Director, Theresa Yvonne. Removed from the agenda. Tuesday,June 27, 2017 Page 3 5 CITY'0i Federal Way ORCHESTRA CHAIRS, MUSIC STANDS AND EQUIPMENT FOR THE PAEC: Presented by PAEC Executive Director, Theresa Yvonne. Removed from the agenda. OFFICE FURNITURE FOR THE PAEC: Presented by PAEC Executive Director, Theresa Yvonne. Removed from the agenda. OTHER: Chair Duclos read aloud a memo on the City Services Agreement for the ST3 design written by Ade Ariwoola. NEXT MEETING: Tuesday, JULY 25, 2017 @ 4:30 p.m. MEETING ADJOURNED: 5:45 p.m. Tuesday,June 27, 2017 Page 4 6 COUNCIL MEETING DATE: August 8,2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:WIFI SITE LEASE AGREEMENT POLICY QUESTION: Should the City of Federal Way enter into a site lease agreement for WiFi equipment space on The Centre Building with DM Ventures FE Center, LLC? COMMITTEE: FEDRAC MEETING DATE: July 25,2017 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Thomas Fichtner DEPT: Information Technology Attachments: 1. Background Memorandum to the Finance, Economic Development and Regional Affairs Committee dated May 16, 2017. 2. WiFi Site Lease Agreement Options Considered: 1. Approve the Mayor's recommendation and forward to the Council Consent Agenda on August 8,2017. 2. Deny approval of the Mayor's recommendation and provide staff with further direction. MAYOR'S RECOMMENDATION: Mayor recommends forwarding the WiFi Site Lease Agreement with DM Ventures FW Center, LLC the August 8,2017 Council Consent Agenda. MAYOR APPROVAL. DIRECTOR APPROVAL: �!y s on it Cutin lnrtn Ili.tle initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the August 8, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the WiFi Site Lease Agreement with DM Ventures FW Center, LLC, and authorize the Mayor to sign said agreement. " _ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—11/2016 RESOLUTION# 7 CITY OF FEDERAL WAY MEMORANDUM TO: FINANCE,ECONOMIC DEVELOPME'N'T',AND REGIONAL,AFFAIRS COMMI'ITEE VIA: JIM FERRELL,MAYOR FROM: THOMAS FICI L TNER,TI'MANAGER SUBJECT: WIFI SI'Z'E LEASE,AGREEMENT DATE: JULY 19,2017 BACKGROUND In 2005, City Council approved a pilot project to install WiFi in two location in the City to test the concept of providing City-wide wireless Internet service. The result of this was that the cost to roll-out with the technology available at the time was cost-prohibitive. It was then Council's direction to relocate all of the WiFi equipment into the downtown core for economic development benefits. As part of this project, the City entered into a lease for space on the roof of the then Federal Way Center building. The building is now called"The Centre Building and the City has used this roof-top location to acquire redundant Internet service, as well as establish point-to-point connections to locations all over the downtown, as well as have a Safe City camera on top of the building. The City has negotiated with the new owners of the building and they are agreeable to continuing the lease for another 5 years with two 5-year options to renew. The cost for this lease is currently in the Council Approved,2017-2018 Information Technology Operating Budget. The cost is $321 per month for the first 5-year term,and then it increases to $346 per month for the second 5-year term,and finally$381 per month for the third and final 5-year term. The City is also responsible for paying the fee for electricity at$25 per month. SITE LEASE AGREEMENT THIS LEASE is entered into this 1St day of January, 2017, by and between the CITY OF FEDERAL WAY, WASHINGTON, a municipal corporation (hereinafter "City" or "Tenant") and DM Ventures FW Center, LLC, a Washington limited Liability Company (hereinafter "Owner" or"Lessor"). This lease supersedes all previous leases between the parties. Lessor is the owner in fee simple of a parcel of land located in Federal Way legally described on the attached Exhibit A (the"Premises"). The Tenant desires to lease space on and air-space above the Premises for the installation of two radio panels as shown in Exhibit B attached herein. In consideration of their mutual covenants, the parties agree as follows: 1. Leased Premises. In consideration of the mutual agreements contained in this agreement and subject to the terms and conditions stated in this agreement, the Owner agrees to lease to the Tenant and the Tenant leases from the Owner a portion of rooftop as shown in Exhibits B and C of the building commonly known as The Centre Building ("Building") located at 2505 South 320th, described in Exhibit A attached herein. 2. Terra. This Lease shall be five (5) years and shall commence on January 1, 2017 (the "Commencement Date") and shall end at 12:00 a.m. (midnight) on the fifth(5th) anniversary of the Commencement Date unless terminated earlier pursuant to section 11 herein. This Lease may be renewed for two (2) additional five (5) year terms upon giving written notice to the Lessor not early than 180 days and not later than 90 days prior to the expiration date of the initial term or any optional terms. 3. Rent. During the first five (5) year term Tenant shall pay to the Owner rental fees in the amount of Three Hundred Twenty One Dollars and 00/100 ($321.00) per month, due on the 1St day of each month starting on the Commencement Date of the Lease. The Rent shall be adjusted to Three Hundred Forty Six Dollars and 00/100 ($346.00) per month during the first five-year extension period and Three Hundred Eighty One Dollars and 00/100 ($381.00) per month during the second five-year extension period. 4. Permitted Use of Premises. The Tenant shall have the right to access, use, attach, or otherwise occupy the designated Premises for the purposes of installation, operation, inspection, repairs and maintenance, relocation, removal and perform other work on Tenant's telecommunication equipment as described in Exhibit B herein. At its sole option and cost, the City may elect to erect an enclosure to secure the equipment, provided such enclosure does not otherwise interfere with the other operations of the building. 5. Improvements. Tenant may update or replace the equipment from time to time provided that the replacement facilities are not greater in number than the existing facilities and that any change in their location on the Premises is approved in writing by Owner which approval shall not be unreasonably conditioned, delayed, or withheld and which shall be -1- 9 pursuant to lawful authority. Subject to the foregoing, Tenant may change the Equipment configuration specified in attached Exhibit A or add facilities with the prior written approval of Owner. Tenant shall submit to Owner a written request for any such change or addition and any supplemental materials as may be requested, for Owner's evaluation and approval. Owner shall have thirty (30) days after receipt of all requested materials in which to respond to such request and unless Owner so notifies Tenant to the contrary such approval shall be deemed granted. 6. Premises Access. Tenant or its designee shall have reasonable access to the Premises 24-hours-a-day, 7 days-a-week. Owner retains and reserves the right to access the Premises at all times. 7. Utilities. The Lessor agrees to furnish, at additional charge of Twenty-Five and 00/100 dollars ($25.00) per month to the Tenant the power supply that is necessary to power the equipment. The City shall be responsible for installing such supply line extensions/connections from the nearest power supply to the equipment. 8. Maintenance. Tenant shall, at its own expense, maintain the Equipment and the Premises the Equipment is on or attached to in a safe condition and in good repair. Additionally, Tenant shall keep the Premises free of debris caused by Tenant and anything of a dangerous, noxious or offensive nature or which would create a hazard or undue vibration, heat, noise or any interference with Owner services caused by Tenant. Tenant shall have sole responsibility for the maintenance, repair and security of its Equipment and leasehold improvements and shall keep the same in good repair and condition during the Lease term. Upon termination of this Lease, Tenant shall return the Premises to the same condition as prior to this lease, normal wear and tear excepted. 9. Compliance with Laws. Tenant's use of the Premises is subject to its obtaining all certificates, permits, zoning and other approvals that may be required by any federal, state or local authority or from any other necessary person or entity. Tenant shall erect, maintain and operate its Equipment in accordance with applicable site standards, statutes, ordinances, rules and regulations issued by the Federal Communications Commission, the City, federal or state government or any other governing bodies; provided, however, that Tenant shall not be required to comply where its rights have previously vested by operation of law. 10. Interference. Tenant shall not use the Premises in any way which unreasonably interferes with the existing use of the Premises by Owner, lessees, tenants or licensees of Owner, with rights to the Premises prior in time to Tenant's. Owner shall have the right to permit co- location of other telecommunications facilities on the Premises, provided such co-location does not otherwise violate any applicable law or unreasonably interfere with Tenant's transmission and signals use in connection with its operation of wireless communication service. In the event that any other tenant's activities interfere with Tenant's intended use of the Facilities, at Tenant's sole discretion, it may: a. Upon 30 days notice to Owner, terminate this Lease and restore the leased premises to its original condition, reasonable wear and tear accepted. In such event, Tenant shall be entitled to a pro rata refund of all pre-paid rent; or -2- 10 b. Cooperate with all other users to identify the causes of and work towards the resolution of any electronic interference problem. 11. Termination. Either party may terminate the Lease upon giving a sixty (60) day written notice to the other. In the event the building is damaged or otherwise become unusable for technical or physical reasons, the Lease may be terminated by the City immediately. Upon termination, the City shall promptly remove all equipment and restore the Premises to its original condition except for normal wear and tear. 12. Indemnity and Insurance. a. Disclaimer of Liabil%t_y. Owner shall not, at any time, be liable for injury or damage occurring to any person or property arising out of Tenant's construction, installation, maintenance, repair, use, operation, condition or dismantling of the Premises or Tenant's Equipment; nor shall Tenant be liable, at any time, for any like injury or damage arising from the Owner's ownership, acts or omissions related to the Premises; provided, further, that neither Owner nor Tenant shall be liable for claims arising from the other's sole, proportionate concurrent negligence, breach of contract or intentional acts or omissions of their officers, boards, commissions, employees, agents, attorneys and contractors. The provisions of this Section shall survive the expiration, revocation, or termination of this Lease. b. Indemnification and Hold Harmless. Tenant and Lessor shall, at their sole cost and expense, indemnify and hold harmless one another and their officers, boards, commissions, employees, agents, attorneys, successors, assigns and contractors from and against any and all liability, damages and claims (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be asserted by reason of any act or omission of each, its employees, agents or contractors or which may be in any way connected with the other's intentional acts, omissions or breaches of contract. The provisions of this Section shall survive the expiration, revocation, or termination of this Lease. c. Insurance. During the term of this Lease, Tenant shall maintain in full force and effect and at its sole cost and expense, and naming Owner, its officers, boards, commission, employees and agents as additional insureds, the following types and limits of insurance: i. Comprehensive commercial general liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence and Three Million Dollars ($3,000,000) in the annual aggregate. -3- 11 ii. Comprehensive automobile liability insurance with combined single minimum limits of One Million Dollars ($1,000,000) per occurrence and Three Million Dollars ($3,000,000) in the annual aggregate. iii. Worker's compensation insurance and such other insurance as may be required by law. iv. Evidence of Insurance. Certificates of insurance for each insurance policy required by this Lease, along with written evidence of payment of required premiums, shall be filed and maintained with Owner prior to commencement of the term of this Lease and thereafter. v. Cancellation of policies of Insurance. All insurance policies maintained pursuant to this Lease shall contain the following or substantially similar endorsement: "At least thirty (30) days prior written notice shall be given to Owner by the insurer of any intention not to renew such policy or to cancel, replace or reduce coverage regarding the Premises, such notice to be given by registered mail." 13. Holding Over. Any holding over after the expiration of the term hereof, with the consent of the Lessor, shall be construed to be a tenancy from month to month and shall otherwise be on the terms, covenants and conditions herein specified. 14. Accept iiice of Premises. Tenant accepts the Premises in the condition existing as of the Commencement Date. Lessor makes no representation or warranty with respect to the condition of the Premises. 15. Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses: If to City, to: City Attorney 33325 81h Avenue South Federal Way,WA 98003 With a copy to: Mayor 33325 8th Avenue South Federal Way, WA 98003 If to Tenant, to: DM Ventures FW Center, LLC c/o MJR Development Michael J. Raskin 6725 116'Ave NE, Ste. 100 Kirkland, WA 98033_ Telephone: (425) 822-4466 -4- 12 With a copy to: Oserart Halal Spring Strii i ght & Watts,_P.S. A'I'TN: Matthew B. Straight 10900 NE 4"' Street, Suite 850 Bellevue, WA 98004 Telephone: (425) 455-3900 16. Subleasing or Assignment. Tenant may not assign this Lease or sublet the Premises or Equipment, in whole or in part, without the prior written consent of Lessor, which may not be unreasonably withheld. If the Lessor has not responded to a request to assign or sublet with a decision within forty-five (45) days, Lessor approval shall be deemed given. City may, however, upon notice to Lessor and without Lessor approval, mortgage or grant a security interest in this Lease and the Equipment. 17. Successors and Assigns. Subject to Section 16, this Lease shall be binding upon and inure to the benefit of the parties, and their respective permitted successors and assigns. 18. Taxes. Tenant shall pay all personal property taxes (or payments in lieu of taxes) and assessments for the Premises, if any, which become due and payable during the term of this Lease attributable to the Equipment or Tenant's use of the premises. 19. Quiet Enjopnent,Title and Authority. Lessor represents to Tenant that: a. Owner has authority to execute this Lease; b. Owner has title free and clear of any liens or mortgages other tan those matters, liens and/or mortgages are of record, disclosed and/or otherwise apparent to Tenant; c. Execution and performance of this Lease will not violate any laws or agreements binding on Owner. 20. Condemnation. In the event the Premises are taken in whole or in part by any entity by eminent domain, this Lease shall terminate as of the date title to the Premises vests in the condemning authority. Tenant shall not be entitled to any portion of the award paid and the Lessor shall receive the full amount of such award. Tenant hereby expressly waives any right or claim to any portion thereof. Tenant shall have the right to claim and recover from the condemning authority, other than the Owner, such compensation as may be separately awarded or recoverable by Tenant. 21. Alteration, Damage or Destruction. If the Premises or any portion thereof is altered, destroyed or damaged so as to materially hinder effective use of the Equipment through no fault or negligence of Tenant, Tenant may elect to terminate this Lease immediately. In such event, Tenant shall promptly remove the Equipment from the Premises and shall restore the Premises to the same condition as existed prior to this Lease, normal wear and tear excepted. This Lease (and Tenant's obligation to pay rent) shall terminate upon Tenant's fulfillment of the obligations set forth in the preceding sentence and its other obligations hereunder, at which termination Tenant shall be entitled to the reimbursement of any Rent prepaid by Tenant. -5- 13 22. Miscellaneous a. Owner and Tenant respectively represent that their signatory is duly authorized and has full right, power and authority to execute this Lease. b. With the exception of the applicable laws, ordinances, rules and regulation, this Lease constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations and other agreements of any kind. Except as previously set forth, there are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. c. This Lease shall be construed in accordance with the laws of the State of Washington. d. Section captions and headings are intended solely to facilitate the reading thereof. Such captions and headings shall not affect the meaning or interpretation of the text herein. e. Tenant shall be responsible for obtaining all necessary approvals, authorizations and agreements from any party or entity and it is acknowledged and agreed that Owner is making no representation, warranty or covenant whether any of the foregoing approvals, authorizations or agreements are required or have been obtained by Tenant from any person or entity. f. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. -6- 14 This Lease was executed as of the date first set forth above. CITY OF FEDERAL WAY ATTEST: By: Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney OWNER/LESSOR: DM VENTURES FW CENTER, LLC: By: - -- Printed Name: Title: Date: STATE OF WASHINGTON ) ) ss. COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires - -7- 15 EXHIBIT A Legal Description POR 56-57-58 STATE PLAT IN SEC 16-21-4 LOT 1 KCSP 887025 REC #8912140335 - AKA PROPOSED KCSP 887025 SD SP DAF -POR TRS 56-57-58 STATE PLAT IN SEC 16-21- 04 LESS S 640 FT THOF LESS POR FOR SSH#5-A LESS POR FOR PLAT N B M DIV#1 16 EXHIBIT B Site Plan The aerial photo below depicts the location of up to 4 wall-mount radio panels, and one non- penetrating roof-mount pole on top of the Equipment Room, to be installed on the roof of the Premises. Panels 1, 2 and pole 5 are currently installed. Panels 3 and 4 will be installed at a later date. r r r` IF 'w r. 1 17 EXHIBIT C Elevation Plan f � d fi r IA h�h 1- 7).. w� ttrr �r • fA A4 N F tr 18 COUNCIL MEETING DATE: August 8,2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COPIER/PRINTER MAINTENANCE AMENDMENT 1 POLICY QUESTION: Should the City of Federal Way approve Amendment 1 to the existing Copier/Printer Maintenance contract with Copiers Northwest? COMMITTEE: FEDRAC MEETING DATE: July 25, 2017 CATEGORY: ® Consent n Ordinance ❑ Public Hearing ❑ City Council Business L] Resolution ❑ Other STAFF REPORT BY: Thomas FichtnerDEPT: Information Technology Attachments: 1. Background Memorandum to the Finance, Economic Development and Regional Affairs Committee dated July 19,2017. 2. Amendment 1 to the Copier/Printer Maintenance Contract 3. Original Copier/Printer Maintenance Contract Options Considered: 1. Approve the Mayor's recommendation and forward to the Council Consent Agenda on August 8,2017. 2. Deny approval of the Mayor's recommendation and provide staff with further direction. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Amendment 1 to the Copier/Printer Maintenance Contract to the August 8, 2017 Coil Consent Agenda. MAYOR APPROVAL: 7 �)IRECTOR APPROVAL: 3/1 y C.o mince �unc inai¢IfDaic InInitial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the August 8, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Amendment 1 to the Copier/Printer Maintenance Contract with Copiers Northwest, and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—11/2016 RESOLUTION# 19 CITY OF FEDERAL WAY MEMORANDUM TO: FINANCE,ECONOMIC DEVELOPMENT,AND REGIONAL AFFAIRS COMMITTEE VIA: JIM FERRELL,MAYOR FROM: THOMAS FICH NER,IT MANAGER SUBJECT: PRINTER/COPIER MAINTENANCE CONTRACT-AMENDMENT 1 DATE: JULY 19,2017 BACKGROUND The City was under contract for Copier and Printer Maintenance since 2011 and that contract expired at the end of 2016. Due to staffing challenges and work-load the IT Department was not able to secure a new contract before it expired on 12/31/2017. The vendor, Copiers Northwest,has agreed to keep the City at the existing pricing level into 2017 year. The IT department executed a contract with a"Not to Exceed"amount of$19,500, which was intended to provide enough time to solicit bids and bring a new contract before Council. However,the usage of the copiers and printer was more than expected and the billable services have now exceeded the "Not to Exceed"amount. This Amendment 1 is before Council to approve a new term (through 10/31/2017) and new "Not to Exceed"amount of$48,000. During August and September,the IT department will be soliciting bids for Copier and Printer Maintenance service and will be back before Committee and Council in September/October with a new contract for the next several years,which will take over on 11/1/2017. 20 CITY ofCITY HALL Federal Feder 8th Avenue South Way Federal 'v^Jay, V'vA 98003-5325 (253) 835-7000 .. :'u•,'n^,'r�ie�lercih t�i'sc_�rx>; AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR PRINTER/COPIER MAINTENANCE This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Copiers Northwest, a Washington corporation ("Contractor"). The City and Contractor (together"Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Printer/Copier Maintenance ("Agreement") dated effective January 1, 2017, as follows: 1. AMENDED TERM_.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no later than October 31, 2017 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment,as delineated in Exhibit B-1,attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rates for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall.be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment, shall remain in full force and effect.Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement,as modified by any prior amendments,as it existed prior to this Amendment.The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] 21 AMENDMENT - 1 - 3/2017 CITY OF CITI' HALL 33325 8th AvenUe SoLfth Ak Federal Way Federal Way,VVA 98003-6325 (253) 835-7000 .. v�v+�ittirfledt:r�7,ri-vca't'CC7rP? IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: By: Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk DATE: APPROVED AS TO FORM: J. Ryan Call, City Attorney COPIERS NORTHWEST: By: Printed Name: Title: Date: STATE OF WASHINGTON ) ss. COUNTY OF ) On this day personally appeared before me to me known to be the of that executed the foregoing instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 20_. Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires 22 AMENDMENT - 2 - 3/2017 CITY CITY OF 3332 HALL A4%� Federal Way day Feder l Avenue South �'lyf �ederak Way,1NA 98003-6325 (253) 335-7000 4:•1':'k l�'1 i 4'r3ffr'+,fr r7 i 171.Vciy C:CJ!J3 EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation:In return for the Services,the City shall pay the Contractor an additional amount not to exceed Twenty-Eight Thousand Five Hundred and 00/100 Dollars ($28,500.00). The total amount payable to Contractor pursuant to the original Agreement,all previous Amendments,and this Amendment shall be an amount not to exceed Forty-Eight Thousand and 00/100 Dollars ($48,000.00). 23 AMENDMENT - 3 - 3/2017 RETURN TO: Thomas Fichtner FXT: 2547 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTIAzi 1. ORIGINATINGDEPT./DIV: Information Technology 2. ORIGINATING STAFF PERSON: Thomas Fichtner EXT: 2547 3. DATE REQ.BY: ASAP 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR Sl -PION DOCUMENT(I,.G.,RI-13,RFP,RI'Q) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICEAGRI.EMI-N'I' ❑ MAINTENANCEAGREEMENT • GOODS AND SERVICE AGREEMENT ❑ FIIJMAN SERVICES/CDBG ❑ REAL E:;S'TA'1 E DOCUMENT ❑ SECURITY DOC LIMENT(e G.BOND RELA'mr)DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACTAMENDMF,NT(AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Printer/Copier Maintenance 6. NAME OF CONTRACTOR: Copiers Northwest ADDRESS: 601 Dexter Ave North TELEPHONE (206)262-1200 E-MAIL:jolive@copiersnw.com FAX: SIGNATURE NAME: John Hines "TITLE CFO 7. EXHIBITS AND AI TACHMF.,NTS:A SCOPE,WORT:OR SERVICES LTJ COMPENSATION Cl INSURANCE REQUIREMENTS/CERTTFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AU'T-HORITYTO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRA CT/AMEENDMENTS 8. TERM: COMMENCEMENT DATE: 1/1/2017 COMPLETION DATE: 7/31/2017 9. TOTAL COMPENSATION$ 19500 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF'EMPLOY EES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES.MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE BY(SEG CON'1RACT) OR ❑RETAINAGE BOND PROVIDED O PURCHASING: PLEASE CHARGE TO: so2-11o0-oa6-(512-so-nao,sta-ea-4eo,521-sa-480)a 503-1100-oar-(51850-0eo.s1&,MAao,521-88480) 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE RF.VII;WT.:,D INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IFAPPLICABLE) ❑ LAW J� 11. COUNCILAPPROVAL(IFAPPLICABLE) CoMMrll"EI::APPROVALDATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING SENT"TO VENDOR/CONTRACTOR DATE SENT: DATE Rl3C'D: �❑ ATTACH: SIGNATORE AUTHORITY, INSURANCE CER'Hi-'r ; TE,6CliNSES,F..,XHIBITS ❑ CREATE ELECTRONIC REMINDERINOTIF]CAI'ION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept.support stall'if necessary and Leel free to set notification more than i month in advance i f council approval is needed-) INITIAL/DAI`I-SHINED ❑ LAW DEPARTNIENT G 2Z ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK6f A ❑ ASSIGNED AG# A G# ❑ SIGNEI:)COPY RFITURNED DATE SENT: COMMENTS: 212017 — — — — — 24 clrtf OF CITY HALL Am Feder l Avenue South 8003 111�� Federal Way Federal Way,WA 98009-6325 (253)835-7000 wvw criyoffedere►way com GOODS AND SERVICES AGREEMENT FOR PRINTER/COPIER MAINTENACE This Goods and Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Copiers Northwest, a Washington corporation ("Contractor"). The City and Contractor(together"Parties")are located and do business at the below addresses which shall be valid for any notice required under this Agreement: COPIERS NORTHWEST: CITY OF FEDERAL WAY: John Hines Thomas Fichtner 601 Dexter Ave. North 33325 8"' Ave. S. Seattle, WA 98109 Federal Way, WA 98003-6325 (206) 282 1200 (telephone) (253) 835-2547 (telephone) (253) 835-2509 (facsimile) Thomas.Fichtner@cityoffederalway.com The Parties agree as follows: 1. TERM.The term of this Agreement shall commence upon the effective date of this Agreement,which shall be the date of mutual execution,and shall continue until the completion of the Work,but in any event no later than July 31, 2017 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit"A,"attached hereto and incorporated by this reference("Work"),performed to the City's satisfaction,within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties.The Contractor warrants that it has the.requisite training,_skill,and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities,including but not limited to obtaining a City of Federal Way business registration.The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed.The Contractor warrants goods are merchantable,are fit for the particular purpose for which they were obtained,and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within the term of the Agreement.This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW.In the event any part of the goods are repaired,only original replacement parts shall be used;rebuilt or used parts are not acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one(1)year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may GOODS AND SERVICES AGREEMENT 28 - 1/2015 CITY OF CITY HALL Federal 33325 8th Avenue South Way Federai Way,WA 98003-6325 (253) 835-7000 wwkv r:41Wfodefnhvay.cam complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time, Documentation,and Inspection.Work shall begin immediately upon the effective date of this Agreement. Work shall be subject, at all times,to observation and inspection by and with approval of the City,but the making(or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Work in accordance with this Agreement,notwithstanding the City"s knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 2.4 Clean Up. At any time ordered by the City and immediately after completion of the Work, the Contractor shall,at its own expense,clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to,perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERMINATION. Either party may terminate this Agreement, with or without cause,upon providing the other party thirty(30)days written notice at its address set forth on the signature block of this Agreement.The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies,breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit"B,"attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B," the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis,the Contractor shall submit a voucher or invoice in the form specified by the City. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work has been performed and within thirty(30)days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work does not meet the requirements of this Agreement,the Contractor will correct or modify the work to comply with the Agreement.The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defective or Unauthorized Work.If any goods,materials,or services provided under this Agreement are either defective,unauthorized,or otherwise do not meet the requirements of this Agreement,the Contractor will correct or modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non_Appropriation of Funds.If sufficient funds are not appropriated or allocated for payment under GOODS AND SERVICES AGREEMENT 29 - 1/2015 c1Tr OF ■ l� CITY HALL AFederal Feder 8th Avenue South BO03 Federal Way,WA 96003-(1325 I P"ft Q-6 (253) 835-7000 �vu ,cr[yoNederoimiy coin this Agreement for any future fiscal period,the City will not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Payment: Waiver ofClaims. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. 5. INDEMNIFICATION. 5.1 Contractor Indemnification.The Contractor agrees to release indemnify,defend,and hold the City,its elected officials,officers,employees,agents,representatives,insurers,attorneys,and volunteers harmless from any and all claims,demands,actions,suits,causes of action,arbitrations,mediations,proceedings,judgments,awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities,including,without limitation,their respective agents,licensees,or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement,except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence.Contractor shall ensure that each sub-contractor shall agree to defend and indemnify the City,its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph.The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver.It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act,Title 51 RCW,solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages,compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders,partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards,injuries,damages,liabilities, losses,fines,fees,penalties expenses,attorney's fees,costs,and/or litigation expenses to or by any and all persons or entities, including without limitation,their respective agents,licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival.The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. In no case shall either party be liable to the other for consequential, incidental, special or indirect damages. 6. INSURANCE.The Contractor agrees to carry insurance.for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or GOODS AND SERVICES AGREEMENT 0- 1/2015 CITY OF CITY HALL South 44 Federal V1l y Feder 8th Avenue 8003 Federal Way,WA 98003-6326 (253)835-7000 ~v.aiyoffederuhvoy.com subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises,operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage,products liability,advertising injury;and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned,non-owned,hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance,or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City.Any insurance,self-insurance,or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit"C"and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. if Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3)years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival.The provisions of this Section shall survive the expiration or termination ofthis Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws.Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. S. WORK PRODUCT.All originals and copies of work product,including plans,sketches,layouts,designs, design specifications,records,files,computer disks,magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data,documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request.At the expiration or termination of this Agreement,all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement.These records shall be subject,at all reasonable times,to inspection,review or audit by the City, its authorized representative,the State Auditor, or other governmental officials authorized by GOODS AND SERVICES AGREEMENT A- 1/2015 CITY of CITY HALL Federal Way 33325 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 ww alyoftedernlml y.com law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR/EMPLOYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work,the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave,vacation pay or any other benefit of employment,nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor,shall not be deemed to convert this Agreement to an employment contract.If the Contractor is a sole proprietorship or if this Agreement is with an individual,the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safe1y. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents,and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal,state and municipal safety and health laws and codes,including without limitation,all OSHA/WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC),and General Occupational Health Standards(Chapter 296-62 WAC).Contractor shall erect and properly maintain,at all times,all necessary guards,barricades,signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe passageways at all road crossings, crosswalks,street intersections,post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water,sewer, gas,steam or other pipes or conduits,and all hydrants and all other property that is likely to become displaced or damaged by the performance of the Work.The Contractor shall,at its own expense,secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk,and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City,regardless of whether such may provide a secondary or incidental benefit to the Contractor,shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract,there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex,age(except minimum age and retirement provisions),race,color,religion,creed, GOODS AND SERVICES AGREEMENT 2b- 1/2015 CITY OF CITY HALL AN ra I 33325 8th Avenue South 'S FedeWay Federal Way,WA 98003-6325 ' (253)835-7000 www oly offedera4sayc com national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment.This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination,rates of pay or other forms of compensation,and selection for training,including apprenticeship.Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964,the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification.This Agreement,together with any attached Exhibits,contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement,the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid,inoperative,null and void,or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect.Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement,including this provision,may be amended,waived,or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries.Neither the Contractor nor the City shall have the right to transfer or assign,in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest,heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto.No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Coni pliwice with laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective.If a violation of the City's Ethics Resolution No. 91-54,as amended,occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor.Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement.Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement.Any notices may be delivered personally to the addressee of the notice or maybe deposited in the United States mail,postage prepaid,to the address set forth above.Any notice so posted in the United States mail shall be deemed received three(3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute, The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option GOODS AND SERVICES AGREEMENTS - 1/2015 CrrY CITY OF 3332 HALL '% At ra I Feder 8th Avenue South FedeWay Federal Way WA 9$003-6325 (253) 835-7000 www of yoffeder nAvay corn conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants,agreements or options,and the same shall be and remain in full force and effect.Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default.Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court,King County,Washington,unless the parties agree in writing to an alternative process.If the King County Superior Court does not have jurisdiction over such a suit,then suit may be filed in any other appropriate court in King County, Washington.Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum.If either Party brings any claim or lawsuit arising from this Agreement,each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit,including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution.Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement.This Agreement may be executed in any number of counterparts,each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document.All such counterparts shall be construed together and shall constitute one instrument,but in making proof hereof it shall only be necessary to produce one such counterpart.The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the"date of mutual execution"hereof. [Signature page follows] GOODS AND SERVICES AGREEMENT 3� - 1/2015 CITY OF CITY HALL Fe d e ra I a 33325 8th Avenue South 80 V Federal Way,WA 9$003-632b J (253) 835-7000 VAM..Cf1W Ae�1ffw11VtWC0M IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: Jim Fe Mayr C 1 rk, Stephanie Co re , CMC DATE: 77 APPROVED AS TO FORM: City Attorney, ,�� 1 COPIERS NORTHWEST By: Printed N tr p-, Title: C i a DATE: 01- a 91/1 STATE OF WASHINGTON ) ) ss. COUNTY OF i On this day personally appeared before me �C} 11"1 tC l C} to me known to be the CFC) of e i u? that executed the foregoing instrument,and acknowledged the said Instrument to he the free and voluntary act and deed of said corporation,for the uses and purposes therein mentioned,and on oath stated that he/she was authorized to execute said instrument and that the seal affixed,if any, is the corporate seal of said corporation. GIVEN my hand and official seal this �� day of MCt tA ., � , Notary's signature _ -- �a`� Notary's printed ct ' = JkRY Notary Public in and for the State of Washington. My commission expires (O- } -18 +. 4 . GOODS AND SERVICES AGREEMENT -8 - 1/2015 32 CITY OF CITY HALL ,..� Feder��d ra l Vila 8th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 WWW rrly 0ffee1ern1 'com EXHIBIT "A" SERVICES The Contractor shall do or provide the following services for the City's Copiers and Printers Repair, Maintenance, Support and Supplies. 1. Qualifications: 1.1 Contractor must be certified by HP and Canon and able to perform maintenance and repair services on all network attached printers and copiers listed in Exhibit"D" 1.2 Contractor agrees to maintain an adequate number of certified service technicians to respond to individual requests for maintenance within the maximum response time. 2. Parts/Maintenance: 2.1 All parts necessary to repair and maintain the copiers and printers fully functional are covered under this agreement. 2.2 All replacement parts shall be factory authorized parts of make and model of printer or copier. Contractor is responsible for all costs associated with all parts including the part, installation, delivery and disposal. 2.4 Parts include but are not limited to drums, rollers, fuser, duplex units, and such,whether defective or worn as a result of normal use. 2.4 Contractor shall maintain an adequate inventory of parts recommended by manufactures for all printers/copiers listed on Exhibit"D". 2.5 In addition, the technician assigned to the City or the territory of the City is preferred to customize their mobile inventory to meet the needs of the City. 2.6 Contractor shall replace parts and/or defective equipment for the life of the contract. 2.7 Contractor shall provide an online or toll free number for support call/supply order. 3. Supplies/Consumables: 3.1 All supplies and other consumables related to the equipment are covered under this agreement except for paper and staples. 3.2 Contractor shall supply all consumables including but not limited to toner, developer, filters, fuser oil and such in a timely manner. 4. Spare Toner Supply: 4.1 Contractor agrees to maintain an inventory of at least one or one set of spare toner with each copier and printer under this agreement. 4.2 Contractor agrees to provide the type of toner and other material which does not diminish the quality of the printing and copying. 4.3 City staff representative shall notify the contractor to replenish the spare toner as soon as it is used. 4.4 Contractor shall provide an online or call in means for designated City staff tp order. supplies. There will be no charge for ground shipment of supplies but the cost of expedited requests shall be paid by the City. 5. Response Time: 5.1 Maximum response time for a service call is one business day. 5.2 Regular business day is Monday through Friday 8:OOAM—5:OOPM. 5.3 Contractor guarantees a 4-hour average field response for the City of Federal Way, with a call within one hour to confirm the service request. 33 GOODS AND SERVICES AGREEMENT - 9 - 1/2015 Cary OF CITY HALL Federal 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www.crtyafo f,�ojlwaycom 5.4 Contractor will be responsible for all repairs and maintenance of equipment. Once the technician arrives on-site, contractor's goal for average time for the machine to be fully functional is 1.1 hours. 5.5 If repairs cannot be completed on site or within a 5 (five) business days the contractor shall provide a loaner printer/copier of similar specification while the unit is being repaired. 5.6 In the event repairs are not completed within 5 days and the contractor has not provided a loner, the City may rent a similar device elsewhere and the contractor shall be responsible for any cost associated with replacement equipment until the equipment is repaired or a loaner is provided. 6. Removal/Recycle: 6.1 Contractor is responsible for the removal, recycling and disposal of all used cartridges and other replaced parts, and material except for paper and staples. 7. Preventive Maintenance: 7.1 Contractor shall perform preventive maintenance as required from manufacturer specification on each device to guarantee makimum uptime and ensure the printers/copiers are in sufficient mechanical condition PM shall include, but is not limited to: • Routine cleaning, lubrication, adjustments to the equipment • Replacement of parts due to normal wear and tear • Replacement of unserviceable parts 8.Meter reading/Billing: 8.1 Contractor shall collect and maintain vital data on each copier/printer monthly; The data shall include but is not limited to page counts, number of repair calls, parts replaced, supplies and other repairs and maintenance. 8.2 Meter reading may accrue remotely or through an automated data collection system provided by contractor whereby a City employee will collect and e-mail the data monthly. 8.3 Contractor shall provide a monthly invoice indicating each device with; previous month's meter count, recent meter count, total number of prints/copies for the billing cycle, cost per page, and total cost. And a total cost for all devices in that month. 9. Reporting: 9.1 Upon City"s request, contractor shall provide equipment usage and performance reports. The performance reports may include the following information: • Equipment model • Serial number • Location of equipment • Authorized Purchasers (up to 2 contacts) • Number of Machines at Location • Average monthly volume • Total volume • Total amount of supplies used by a copier • Types of supplies • Total Monthly Rental Cost • Tracks all service work done by contractors • Response times associated with an account or piece of equipment • Call back time • Time between service calls • Total amount of time spent at a service call 34 GOODS AND SERVICES AGREEMENT - 10 - 1/2015 CITY OF CITY HALL . Feder 8th Federal Way Avenue South Federal Way,WA 98003-835 (253) 835-7000 WVA V C1tY0f(ed 6f8AvVy com • What part or supplies where replaced during the service call • Total amount of supplies used by a copier • Last Preventive Maintenance Perform 10. Equipment condition —Inspection: 10.1 Contractor has inspected all copiers and agrees that all printers and copiers are all in good working condition and shall be responsible for any and all repair, parts and supplies. 35 GOODS AND SERVICES AGREEMENT - 11 - 1/2015 CITY OrCITY HALL Federal Way Feder 6th Avenue South Federal Way,WA 98003-6325 (253) 835-7000 www.f,J1 VAe dPr,)hvary con) EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services,the City shall pay the Contractor an amount not to exceed Nineteen Thousand:Five Hundred and 00/100 Dollars ($19,500.00). The actual payment shall be based on the actual number of pages printed and copied by each equipment and the per page rate set in the attached City of Federal Way Printer/Copier Per Page Rate (Exhibit"D"). 36 GOODS AND SERVICES AGREEMENT - 12 - 1/2015 CITY OF CITY HALL Federal �� Feder 8th Avenue South Federal Way,WA 98003-6325 (253)835-7000 tismucrryollerleralmny cam EXHIBIT "C" INSURANCE See attached insurance certificate. 37 GOODS AND SERVICES AGREEMENT - 13 - 1/2015 DATE(MM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 41.� 1 5/18/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement) PRODUCER CONTACT NAME: Brown& Brown of Washington, Inc. �A",c°NIv ,_206-956 --1600 -1600 L u�c.rr4 206-956-9600 1501 4th Avenue, Suite 2400 Seattle WA 98101 ADORE55:CBrtreL)Uest@bbseattle.cam INSURERISiI AFFORMAIG COVERAGE _ _MAIC 0 INSURERA:Travelers Indemnity_Company 2_5.658_ INSURED COPI E-2 INSURER B Copiers Northwest, Inc INSURER C; 601 Dexter Ave N Seattle WA 98109 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 1594480895 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AbtiL'$17SR'^ POLICY EF PJLICYEXP LIMITS LTR TYPE OF INSURANCE NSO P9U01°NUMBER MID 1YYYY MM)onrrYYY A X COMMERCIAL GENERAL LIASIUTY 68001930812' 7/28/2016 7/2812017 EACH OCCURRENCE $1.000,000 CLAIMS-MADE li-I OCCUR PREMISE (Eaoaamarloa $300,000 MED EXP(Any one person) $5,000 PERSONAL$ADV INJURY 51,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,-000 POLICY iEcTT 17 LOC PRODUCTS-COMPIOP AW $2,000,000 OTHER: $ A AUTOMOBILE UABIUTYBA0042C167' 7/28/2016 7/28/2017 Ea $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ AUTOS NED SCHEDULED BODILY INJURY(Per aoddenq $ UTOS HIRED AUTOS NON-OWNED PfROPI`Rr?' E $ AUTOS (Per awdOnt) _ _ S A PANY UMBRELLA LIAB X OCCUR CUP1621Y091- 7/28/2016 7/28/2017 EACH OCCURRENCE $1,000,000 EXCESS UAB CLAIMS-MADE AGGREGATE $1,000,000 OED X RETENTION$5,000 e S A KERS COMPENSATION 6800193C812' 7/28/2016 7128/2017 STATUTE X �R WA Stop GaplEL EMPLOYERS'LIABILITY PROPRIETORIPARTNER/EXECUTIVE Yr'�] NIA E.L.EACH ACCIDENT S1,000.000 r]FFICEWMEMOEA EXCLUDED? IMandatory[rt NMI E.L.DISEASE-EA EMPLOYE' S 1,000,000 (jus describe toider DESdRIPTION OF OPERATIONS beloW E.L DISEASE-POLICY LIMIT^ $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Federal Way THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 33325 8th Ave.SD. ACCORDANCE WITH THE POLICY PROVISIONS. Federal Way WA 98003 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 38 CITY OF CITYHALL 33325 8th Avenue South Federal Way 3332 Federal Way,WA 98003-6325 (253) 835-7000 www.64'affederctlrs w com EXHIBIT "D" CITY OF FEDERAL WAY PRINTER/COPIER PER PAGE RATE Qty. Make and Model Mono Color 1 Sharp MX-M365N 0.0168 4 HP Laserjet 4050n 0.011 9 HP Laserjet 9050mfp 0.0099 1 HP Laserjet Color 3800n 0.0385 0.154 2 HP Laserjet 5200 0.0187 3 HP Laserjet 9040mfp 0.0099 9 HP Laserjet 8150 0.00825 1 HP Laserjet 4000 0.0112 4 HP Laserjet Enterprise M605n 0.0225 2 HP Laserjet P3015dn 0.0225 1 Canon IRC7065 0.0088 0.0517 0.00451 4 Canon IR6075 total 2 Canon IRC7055 0.008 0.047 1 Canon IRC5030 0.01172 0.09591 3 Canon IR1025n 0.0225 3 Canon IRC7260 0.01053 0.0476 1 Canon IR6275 0.00459 1 Canon lR6265 0.00784 2 Canon IRC5250 0.008 0.05 1 Canon IR2535i 0.0074 5 Canon IR1435iF 0.0168 2 Canon IRC5240A 0.0074 0.063 GOODS AND SERVICES AGREEMENT 314 - 1/2015 CITY OF Federal Way This page was intentionally left blank. 40 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA DILL SUBJECT: SOUND TRANSIT 3 DISCUSSION POLICY QUESTION: Information Only—Discussion of the overall process and how ongoing dialogue between the City and Sound Transit occurs. COMMITTEE: FEDRAC MEETING DATE: July 25,2017 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: EJ WaIshc4A DEPT: Public Works Attachments: FEDRAC Committee Memorandum dated July 25, 2017—Sound Transit 3 "lt c-h'dn /S- (a S?(n Options Considered: Information Only MAYOR'S RE.COMMEN N: Information Onll MAYOR APPROVAL: -7 ,�IRECTOR APPROVAL: Ctttn nfee C'utmutl � n i •I]tttc Init ipnle Initial/Date COMMITTEE RECOMMENDATION:Information Only N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION:N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—11/2016 RESOLUTION# 41 CITY OF FEDERAL WAY MEMORANDUM DATE: July 25, 2017 TO: Finance, Economic Development and Regional Affairs Committee VIA: Jim Ferrell,Mayor FROM: Marwan Salloum, P.E., Public Works Director 16w� EJ Walsh, P.E. Deputy Public Works Director/PAEC Project Director SUBJECT: Sound Transit 3 Discussion The Federal Way Link Extension project, which started the formal Planning process in 2012, is ongoing. It was requested at the June FEDRAC meeting that an update on the overall process and how ongoing dialogue between the City and Sound Transit occurs be presented at the July FEDRAC meeting. As background, Sound Transit has gone through an Alternative Development in 2012 and 2013. Subsequently the EIS process was followed to prepare a Draft EIS in 2013 through 2015. On May 19, 2015 the City Council adopted Resolution 15-686 in regards to the Draft EIS and expressed their preference that the alignment be along I-5. The resolution also expressed, based on detailed analysis, that Council's preference was to have a station located in the downtown, generally at 23rd Avenue S and 320`h Street. A Final EIS and conceptual engineering was prepared in 2015 through 2016 which reflected the City's earlier requests as the Preferred Alternative. During that period, the City was provided with updates by Sound Transit and the City successfully lobbied again to both have the track follow I-5 and to have a station within the Downtown City Core. The Sound Transit Board ultimately adopted the City's recommended preferred alternative as the project to proceed to the design phase. The EIS determines, at a holistic project based level, the impacts of building the project with the different alternatives and what needs to be done to mitigate those impacts if that alternative was chosen. With the EIS complete, Sound Transit is working to complete their final engineering, which is approximately 35%of the overall engineering design,prior to going out for a design-build solicitation late this year. Earlier this year the Inter-Local Agreement, in the form of a City Service Agreement, was executed. This allows reimbursement for technical staff time and expenses associated with preparation of a Development Agreement or similar legal framework that establishes refined project requirements to meet the existing City Code. Currently, technical staff is coordinating on an ongoing basis with Sound Transit as it relates to City requirements and interpretations in the development of the design-build solicitation. This includes ensuring City adopted codes and standards are met and the ultimate design will be something that can be permitted within the City Code and is within the City's permit framework. City staff will be negotiating the needed Development Agreement and ultimately presenting it to City Council for approval before execution by the Mayor. With the above occurring, the City is in a position to highlight additional mitigation needed that was not addressed in the EIS documentation, such as the requests for a Police substation, re-evaluation of the parking requirements, open space requirement and operational responsibility, use of surplus property (TOD parcels) and City financial impacts as soon as parcels are acquired and during project construction. The goals of the City Council should come in the form of communication from Council on the desired outcomes as a coordinated list of project requests. 42 RESOLUTION NO. 15-686 A RESOLUTION of the City Council of the City of Federal Way, Washington,identifying and making a recommendation for a preferred alignment and station locations for the Federal Way Link Extension to Federal Way. WHEREAS, in 2008, the voters authorized the Central Puget Sound Transit Authority ("Sound Transit") under the Sound Transit 2 Plan("ST2")to proceed with an expansion of its Link Light Rail Transit service to the City of Federal Way ("Federal Way Extension"); and WHEREAS,the Federal Way Extension will benefit City residents and businesses and will serve as a catalyst for new development in the City Center Area; and WHEREAS, Sound Transit released a Draft Environmental Impact Statement("DEIS")on April 10, 2015 with a public review and comment period closing on May 26,2015; and WHEREAS, the DEIS identified multiple potential alignment and station locations for the extension to the City; and WHEREAS,the alignment locations include routes generally along I-5 and SR 99 between S 200th Street in the City of SeaTac and Federal Way's City Center; and WHEREAS, stations are proposed in the vicinity of High]ine Community College, S 272nd Street, and the Federal Way City Center; and WHEREAS, Sound Transit determined in its DEIS that, in comparison to alternative alignments along SR 99, alternative alignments along I-5 would affect the lowest number ofparcels, would displace the fewest businesses,would convert the least amount of land from developable to undevelopable property,would have the lowest adverse impacts on City tax revenues,would create the lowest number of visual and noise impacts, would have the lowest cost, and would have with Resolution No. 15-686 Page I of 5 43 roughly equivalent ridership and travel times; and WHEREAS,on average alternative alignments along SR 99 will cost$400 Million more than alternative alignments along I-5; and WHEREAS, the least expensive alternative alignment along SR 99 ($1.72 Billion) would cost$280 Million more than the most expensive alternative alignment along 1-5($1.44 Billion);and WHEREAS, alternative alignments along SR 99 would impact businesses that had already been disrupted with the $100 Million improvements and reconstruction of SR 99; and WHEREAS, alternative alignments along SR 99 would provide transit service that is duplicative to Metro's RapidRide A Line and leave remnant parcels that may not be able to be redeveloped; and WHEREAS, while an SR 99 alignment may provide more land with transit-oriented development potential at the 272nd station location,continued weak market conditions may negate any potential benefits associated with such development; and WHEREAS,these concerns about an SR 99 alignment exist with a potential future extension to Tacoma; and WHEREAS, station locations that are as close as possible to Highline Community College would maximize ridership; and WHEREAS, station locations that are as close as possible to Federal Way Transit Center would assure good transit connections; and WHEREAS, station locations that provide good pedestrian connections to existing and planned developments in the City Center would improve the viability of economic development in Resolution No. 15-686 Page 2 of'5 44 the City Center; and WHEREAS,station locations that are as close as possible to the existing transit station would facilitate better cross connections between transit modes and improve the overall efficiency, usability, and desirability of the transit system; and WHEREAS, station locations in the east portion of the city center, rather than the west portion, will provide excellent opportunities for transit-oriented development with less negative impact associated with guide way encumbrances, while still facilitating an I-5 alignment; and WHEREAS, the City of Federal Way wishes to make Sound Transit aware of the issues raised for the City in the DEIS so they will be considered by Sound Transit for their detennination of a"Preferred Alternative." NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. City Concerns. The City's issues, concerns, comments, resulting from Sound Transit's DEIS are hereby forwarded to the Sound Transit Board to be addressed and considered prior to selecting a"Preferred Alternative." Se:ctimi?. Preferred Alimmient.Based upon a detailed analysis of the alternatives,review of the DEIS,and public outreach,the City Council hereby expresses its preference for an I-5 alignment as identified in the DEIS; Section 3. Preferred Station Location near Highline Community College. Based upon a detailed analysis of the alternatives, review of the DEIS, and public outreach, the City Council hereby expresses its preference for a station location that is as close as possible to Highline College, Resolution No. 15-686 Page 3 of'5 45 but still facilitates an I-5 alignment, the exact location and details of which should be negotiated with the City's affected regional partners including the Cities of DesMoines and Kent and Highline College. Section 4. Preferred Station Location in City Center. Based upon a detailed analysis of the alternatives, review of the DEIS, and public outreach, the City Council hereby expresses its preference for a hybrid station location generally located along 23rd Avenue S straddling S 320th Street that would be consistent with an extension to Tacoma along I-5. Section 5.Severability.If any section,sentence,clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 6, Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 7.Ratification.Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 8.Effective Date.This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this lgt" day-of May,-2015. Resolullon No, 15-686 Page 4 of 5 46 CITY OF`FEDERAL WAY MA 6 1Z, .11 A FERRELL ATTEST: AA ��XAII -, 6u vr `1'1' [ 1 F Il k, STEPHANIE C01 :Y,CMC APPROVED AS TO FORM a W 4�"d�lj CITY A I i� -Y, AMY JO PEARSALL FILED WITH THE CITY CLERK: 05115/2015 PASSED BY THE CITY COUNCIL: 05119/2015 RESOLUTION NO.: 15-686 Resolution No. 15-686 Page 5 of 5 47 CITY OF Federal Way This page was intentionally left blank. 48 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: INVESTMENT PORTFOLIO REPORT MEMORANDUM POLICY QUESTION:N/A Information only COMMITTEE: FEDRAC MEETING DATE: July 25, 2017 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance Attachments: 1. Investment Portfolio Memorandum MAYOR'S RECOMMENDATION: N/A Information only. MAYOR APPROVAL: [}IRECTOR APPROVAL: 7/11/t7 i!.171 P.11 11.1CC G1411G1� III Ii 1OA- ]nitinllDatc irutrlffi7ntc ete COMMITTEE RECOMMENDATION:N/A Information only, N/A N/A N/A Dini Duclos, Martin Moore, Susan Honda, Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: N/A Information only. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—1/2015 RESOLUTION# 49 CITY OF Federal Way MEMORANDUM Finance Department DATE: July 25, 2017 FROM: Ade Ariwoola, Finance Director TO: FEDRAC Committee Members SUBJECT: Investment Portfolio Investments Per investment policy (Res #13-633), our basis of measure is dependent upon market yields between the six-month US Treasury Bill (1.14%) and the State Investment Pool (0.98%). As of month end — June 30, 2017: o Average Weighted Maturity Total Investments is 41 days o In-House Investment Average YTM is 1.50% o State Investment Pool Average YTM is 0.98% o Total Investments YTM is 1.12%. Total Investments is a blend of In- House Investment YTM of 1.50% and State Investment Pool YTM of 0.98% o Total investments is $46,975,149 Investment Schedule June 2017 Settlement Interest Investment ! Maturity Yield to Type Date Payments Par Amount Cost Date ; MaqiL!tL US Treasury Stripped Principal Bond 76116FAD9 05/01/17 07/15/20 $ 5,000,000 $ 4,752,600 07/15/20 1.59% US Treasury Stripped Principal Bond 76116FAA5 05/01/17 10/15/19 $ 5,000,000 $ 4,833,100 10/15/19 1.39% Subtotal In-House Investments $10,000,000 $ %585,700 700 1.50% �.._._ State I nvestment Pool $ 37,389,449 7/1/2017 0.98% Total Investments $ 462975,149 1.12% Average Yield - 6 mo. T-Bill 1.14% YTM = Yield to Maturity 50 COUNCIL MEETING DATE: ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL Mont SUBJECT:PAEC QUAit NLREPORT POLICY QUESTION: N/A Information only. COMMITTEE: FEDRAC MEETING DATE: July 25,2017 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Ade Ariwoola,Finance Director DEPT: Finance Attachments: Monthly 1. PAEC Qua-r,4 ly Report Options Considered: N/A MAYOR'S REcomMEND TION: N/A MAYOR APPROVAL 7h4R $ 7 rIREcTOR APPROVAL: qf 17 cam. I r+: a incl jIniliaVl]nic I�iliallC}Hte InitroVl7atc COMMITTEE RECOMMENDATION: N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION:N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: Cl APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—1/2015 RESOLUTION# 51 PAEC Project Report 06/30/2017 PAEC Project Budget/Report Sources&Expendiutres Total Budget Project To Date % thru June 2017 Revenues: City's Funds $ 11,530,896 $ 11,508,945 99.81% 4 Culture 2,000,000 2,000,000 100.00% State 4,000,000 3,900,000 97.50% CDBG Section 108 3,000,000 3,030,000 101.00% 100.00% ` Other Grants(Bldg 4 Arts, Comm., 4Culture) 369,102 359,102 97.29% Private Company 1,000,000 985,395 98.54% Subtotal Sources - 0 9s.00% $ 21,899,998 $ 21,783,442 99.47/0 Interest - 39,671 n/a _ _ Interfund/Bonding($13 million) 9,178,902 7,340,230 96.00% + New Market 2,100,000 - 0.00% Total Sources $ 33,178,900 $ 29,163,343 87.90% 94.00% Expenditures: 92.00% Planning, Design, & Design Management 5,220,913 5,367,146 102.80% Construction Management 589,000 463,237 78.65% 90.00% Specialty Consultant 75,942 25,942 34.16% Garco Construction Contract 24,158,160 22,415,953 92.79% 8800% Construction Contigency 968,619 102,739 10.61% Timel Amount FF&E 811,751 104,408 12.86% Geotech/Testing 213,645 197,146 92.28% Miscellaneous 711,070 424,188 59.65% Subtotal Expenditures $ 32,749,100 $ 29,100,760 88.86% 2%for Arts _ $ 429,800 $ 62,583 Total Uses $ 33,178,900 $ 29,163,343 Project Balance $ (0) $ 0 Budget To Date Used Construction Time(months) 20 24 100.00% Construction Budget $ 24,158,160 $ 22,415,953 92.79% * Due to admin fees charged by the State they have deducted $100,000 as admin fees. *The City accessed the Interfund loan in June in the amount of$2.22M. The Interfund loan is due 3 years from the first draw or the loan can be refinanced. The Council approved $13M for interfund loan, and we have used $7.34M project to date. *The overage in the"Planning, Design, & Design Management"will come from "Construction Contingency" budget. *The FF&E budget may increase as we know more about what is needed for Contingency. FF&E is separated from Construction Contigency. *New Market Tax Credits were received in June for$2,056,761, but will show in the July report. Spent thru FFBcE Items Budget Comrnitted 6/30/17 Budget 811,751 1 ..... ................... - - ...................................... .... .. .......... ..... ....................................... .............. ---------.....,................................._.....�............................. Draloeries ] 66 245 .................................... ................................. -................................--........ .........._.........._........_....�.........-----------....................,.._....................`---------.. Audio Video/Comrnunications Equipment Z15,5Z6 i - ..................................................................... ................... .._._._._._..... ....._t---..............------................€..... ....., r=roduction Lighting Equipment 79,215 i _ ............................. ........................... ....... ......._.............. ................ Orchestra Shell423 632 i ...................................__.........-..............................................Y......................1..............................._......(.......... ............ Piano ( 104,408 i 104,408 Total FFAk E 0 811,751 = 789,017 104,408 Budget Balance 22,734 1 52 COUNCIL MEETING DATE: August 08,2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: JUNE 2017 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the June 2017 Monthly Financial Report? COMMITTEE: Finance,Economic Development and Regional Affairs Committee MEETING DATE:July 25,2017 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola,Finance Director DEPT: Finance Attachments: • June 2017 Monthly Financial Report Options Considered: 1. Approve the June 2017 Monthly Financial Report as presented 2. Deny approval of the June 2017 Monthly Financial Report and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: DI ECTOR APPROVAL: 1117 noun r r un 1� �•11� ]nidal COMMITTEE RECOMMENDATION:I move to forward approval of the June 2017 Monthly Financial Report to the August 08, 2017 consent agenda for approval. Dim DUCIOS Martin Moore Susan Honda Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the June 2017 Monthly Financial Report." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 13T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 53 C1WW' Federal Way June 2017 Monthly Financial Report -Highlights The following are highlights of the June 2017 Monthly Financial Report. Detailed financial information can be found in the June 2017 Monthly Financial Report detail. Notable Areas I. Sales Tax is $11K or 0.2% above 2017 year-to-date budget, but below 2016 year-to-date budget by $17K or 0.3%. Construction of buildings has slowed down,and the PAEC building is almost completed. 2. Community Development Permits and Fees is$83K or 7.0%below 2017 year-to-date budget,but$223K or 25.7% above 2016 year-to-date actual due to the increase in permits for St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire Station 63, and Cottages West Cluster III apartments. 3. Utility Tax is $642K or 12.8% above 2017 year-to-date budget and $540K or 10.6% above 2016 year-to- date actual primarily due to using more electricity and gas due to the inclement weather. 4. Dumas Bay Center revenue is $195K or 59.1% above 2017 year-to-date budget and$30K or 6.2% above 2016 year-to-date collections. There has been an increase in retreat rentals at the facility. General&Street Fund Summary Revenues are above the year-to-date budget by $137K or 0.7%. Property tax, sales tax, criminal justice sales tax, gambling tax, state shared revenue, Public Works permits and fees, police services revenue, and franchise fees revenue account for increases in revenue. Leasehold tax, admissions tax, Community Development permits and fees, court and probation revenue,business license fees,passport fees revenue, and parks & general recreation fees are below year-to-date budget. Business license fees,admission tax, and Transportation Benefit District(TBD)are the sources of funding new police officers. We are not collecting TBD, business license fees are $85K or 44.2% below year-to-date budget,and admission tax is$15K or 11.5%below year-to-date budget. Total General & Street Fund expenditures are below year-to-date budget by $54K or 0.2%. The following departments are above their projected year-to-date budget:Mayor's Office,Law and Police. Mayor's Office is over year-to-date budget by $12K primarily due to a bill for the University initiative carried over from 2016 but not budgeted. Law is over year-to-date budget by$72K primarily due to an increase in private legal services this year. Police is over year-to-date budget by$207K due to an increase in overtime for extra patrol enforcement and special events,and an increase in ammunition supplies. Public Works is under year-to-date budget by$167K primarily due to positions charging time to capital projects outside the Street Fund. Property tax is above 2016 year-to-date actual by$103K or 1.9%and above 2017 year-to-date budget by $33K primarily due to timing differences. Sales tax is below 2016 year-to-date actual by$17K or 0.3%,but above 2017 year-to-date budget by$11K or 0.2%. Retail trade(decrease of$30K or 1.0%),Construction(decrease of$62K or 8.3%), Services sales (increase of$23K or 1.8%),Wholesaling(increase of$34K or 16.8%), account for the majority of the net decrease compared to year-to-date 2016. Additionally, criminal justice sales tax collected county-wide also exceeds 2016 year-to-date actual by $40K or 4.0%. Community Development permits and fees are above the 2016 year-to-date actual by $223K or 25.7%, but below 2017 year-to-date budget by $83K or 7.0%. Significant permit revenues received year-to-date include St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire Station 63,and Cottages West Cluster III apartments. Court revenue is below 2016 year-to-date actual by$113K or 15.4%and below 2017 year-to-date budget by $101K or 13.9%. The Court's traffic and non-parking infractions are below 2017 year-to-date budget due to the reallocation of the traffic unit to assist patrol officers in the gun violence initiative. Probation revenue is below 2017 year-to-date budget by 22K or 14.7%. In May 2016 we started receiving probation revenue. As of the end of June probation revenue is $27.2K less than expenditures,although the probation division was intended to be self-sufficient. Admissions Tax is a new source of revenue in 2017. It is being paid monthly and as of the end of June we've collected$118K out of the annual revenue of$400K. This is one of the new sources of revenue for funding new Police Officers and support. Business License Fees is below 2017 year-to-date budget by$85K or 44.2%,but above 2016 year-to-date- actual by $26K or 32.6%. Business license fees increased by resolution in January 2017, renewal notices for businesses were sent out in November,and umt businesses renewed their license before January. Desiznated Operating Funds Expenditures are below 2017 year-to-date budget by$666K or 8.8%and are primarily due to timing of payments in Arterial Street Overlay,Solid Waste&Recycling,and Surface Water Management due to vacancies of positions and timing of maintenance service contract payments. Utility tax revenues received year-to-date as reported on the monthly financial report totals $5.7M and is $540K or 10.6%above 2016 year-to-date actual and$642K or 12.8%above 2017 year-to-date budget. The following is the comparison of 2017 year-to-date actual to 2016 year-to-date actual utility taxes by category: Electricity—current YTD increase by$244K or 11.0% Gas—current YTD increase by$235K or 31.5% Cable—current YTD increase by$29K or 4.1% Cellular—current YTD decrease by$34K or 5.3% Real estate excise tax 2017 year-to-date revenues of$2.4M is above 2016 year-to-date actual by $516K or 27.4% and above the 2017 year-to-date budget by $1.1M or 81.9%. There were 173 taxable residential sales (total sales $58.9M/$291K tax),and four commercial sales(total sales $10.5M/$52K tax). Large commercial sales this year were Evergreen Corporate Center (sale of$15.7M, $77K tax), Pavilion Apartments (sale of$93.1M, $461K tax), Woodside Apartments(sale of$25.OM,$124K tax),and Commons Mall(sale of$45.9M,$227K tax). Federal Way Community Center 2017 year-to-date operating revenues total $1.0M, which is above the 2017 year-to-date budget by $79K or 8.5% and above the 2016 year-to-date actual by $65K or 6.9%. Revenues that performed better than year-to-date projections were daily drop-ins, city employee membership program, youth athletic programs, aquatic programs, fitness classes,and pool and facility rentals. Revenues that fell behind year-to-date revenue projections were passes, childcare fees,and towel/equipment rentals. Revenues that have fallen behind 2016 year-to-date actuals are aquatics programs,childcare fees,and towel/equipment rentals. 2017 year-to-date operating expenditures total $LIM, which is above the 2017 year-to-date budget by $42K or 4.0%,and above 2016 year-to-date actuals by$44K or 4.1%. Compared to year-to-date budget,Personnel costs and supplies have increased due to increased service levels to meet higher demands, increased minimum wage for part- time employees, supply needs, inventories, and building repairs. Other Services & Charges are lower due to decreased personal training services, and lower contracted repair and maintenance due to repairs being done in- house. The 2017 year-to-date revenues over/ (under) expenditures of($93K) is performing better than the 2017 year-to- date budget of($130K)by$37K,and is performing better than the 2016 year-to-date actual by$22K. Year-to-date, $82K of operating subsidy has been used to keep the reserve fund balance at$1.5M,compared to$118K at this time last year. The fund balance is at its required level of$1.5 million. The fund balance is set aside for equipment replacement, major building upgrades,and roof replacement of the Community Center Building. Dumas Bay Centre 2017 year-to-date operating revenues total$525K,which is$195K or 59.1%above the 2017 year-to-date budget and above 2016 year-to-date actual by$30K or 6.2%.The increase over 2016 year-to-date actual is due to an increase in rentals as a result of a marketing plan and Google AdWords campaign that started in 2011, and the return of rental groups. 2017 year-to-date operating expenses total $462K, which is $116K or 33.7% above the 2017 year-to-date budget and$38K above 2016 year-to-date actual. The increase in expenses over year-to-date 2017 is due to an increase in goods and services for the operation as well as the increase in rental activity for the first six months. 2017 year-to-date revenues over/(under) expenditures of$63K is below 2016 year-to-date by $7K. Dumas Bay Centre has recovered 113.59%of operating expenditures compared to 116.51%last year. The year-to-date fund balance of$706K is a reserve for future general capital needs of the building. These funds are set aside for equipment replacement,major building upgrades,and roof replacement of the center. Lakehaven Utility District The City signed an agreement with Lakehaven in 2016 for a 3.6%franchise fee,and in exchange the City will pay for the fire hydrant maintenance and street lights that were initially paid for by Lakehaven and charged to the citizens. The franchise fees received thru June are$452K and billing for the fire hydrants and streetlights is$446K. The billings for fire hydrants are quarterly,and streetlights are monthly. Revenue from the franchise agreement is received monthly. 55 CITY W'A Federal Way June 2017 Monthly Financial Report - Detail GENERAL&STREET 2016 2017 YID Budget vs.Actual FUND SUMMARY Annual Annual YTD Annual YTD YM Favorable/(Unfavorable) Budget Actual Actual Budget Budget Actual $ Beginning Fund Balance $12,006,584 $12,006,584 $12,006,584 $10,534,953 $ 11,616,780 $11,616,780 n/a n/a Revenues: i Property Taxes 10,486,454 10,358,895 5,484,298 10,512,200 5,554,828 5,587,410 32,582 0.6% ................................................................................................: Sales Tax 14,142,653 14,222,497 5,724,817 14,168,989 5,696,717 5,708,092 11,375 0.2% Criminal Justice Sales Tax 2,507,007 2,499,527 1,007,920 2,458,271 991,284 1,048,025 56,741 5.7% Admissions Tax 400,000 133,333 118,028 (15,305); -11.5% Gambling Taxes 155,000 190,051 69,495 155,000 56,458 83,446 26,988 47.8% State Shared Revenue 2,483,000 2,878,883 1,121,696 2,670,000 1,040,309 1,118,674 78,366 7.5% ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Leasehold Tax 6,000 3,784 1,842 6,000 2,921 688 (2,233) 76.4% Court Revenue 1,471,550 1,284,479 735,268 1,471,550 722,817 622,199 (100,617); -13.9% .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Probation Revenue 354,345 177,252 41,446 354,345 147,644:::: 125,889 (21,755); -14.7% .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. CD Permits&Fees 2,572,000 1,766,106 869,017 2,150,500 1,174,963 1,092,274 (82,689); -7.0% .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. PW Permits&Fees 317,000 487,489 172,700 372,728 159,996 253,969 93,973 58.7% -..........................................................................................................................................._; ................................................................................................; Business License Fees 259,000 261,716 81,125 622,000 192,803 ''i 107,603 (85,200); -44.2% ..........................................----------- -..........................................................................................................................._; ................................................................................................., ................................................................................................; Franchise Fees 1,050,000 1,167,270 585,120 1,143,721 573,316''i 603,449 30,133 5.3% Lakehaven Franchise Fees 424,289 424,289 848,580 424,290''i 451,971 27,681 6.5% Passport Agency Fees 65,000 67,800 40,200 65,000 38,540 33,025 (5,515) -14.3% Park&General Recreation Fees 937,000 1,053,297 481,426 937,000 428,270 414,301 (13,969); -3.3% -- - .._. ....... ................................................... ........ Police Services 1,174,766; 1,376,060 523,646 1,174,766 447,045 537,110 90,065 20.1% .................................................:.................... ................................................................................................;..................................... Admin/Cash Management Fees 375,896 375,896 187,948 375,896 187,948''i 187,948 0 0.0% .................. ................................................................................;.................................................;...................................................... ...........................................:...................................................::................................................................................................;..................................... Interest Earnings 31,000 55,217 24,993 40,800 18,468''i 35,168 16,701 : 90.4% ............-................................................... ..............................................................................................;.................................................;.................................................................................................:...................................................::................................................................................................;........................ ..... Miscellaneous/Other/Grants 903,002 978,552 308,890 705,859 321,985321,985 0.0% Total Revenues 39,714,962 39,629,061 17,461,847 40,633,205 18,313,934 18,451,255 137,322 0.7% Expenditures: ......... .................................... City Council 378,928 373,181 224,355 397,177 238,781 231,863 6,918 2.9/0 Mayor's Office 1,375,288 1,375,978 734,615 1,351,665 690,835 703,200 (12,365); -1.8% CommunityDeveloprnent 2,335,518 2,212,828 1,081,020 2,272,364 1,136,182 1,134,334 1,848 0.2% Economic Development 349,430 314,647 160,709 237,542 123,522 121,858 1,664 1.3% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Human Services 977,464 867,906 364,153 793,055 410,882 397,295 13,587 3.3% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Finance 941,111 874,097 441,008 959,590 484,017''i 465,919 18,098 3.7% Human Resources 982,708 942,757 371,583 963,780 376,390''i 374,533 1,857 0.5% .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Law 1,316,670 1,477,034 675,638 1,362,037 683,334''i 755,699 (72,365); -10.6% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Municipal Court 1,365,125 1,329,417 678,000 1,363,762 677,517'i 660,450 17,067 2.5% ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Probation 354,345 197,233 50,448 330,413 165,207'i 153,107 12,100 7.3% ............................................................................................................................................................................................................._; ................................................................................................., ................................................................................................; Jail 5,518,134 5,502,776 2,743,105 5,773,342 2,886,671 ''i 2,801,340 85,331 3.0% ............................................................................................................................................................................................................._; ................................................................................................., ................................................................................................; Police 19,673,962 20,087,648 10,024,000 20,345,896 10,228,900''i 10,435,743 (206,843); -2.0% Parks&Recreation 3,798,675 3,906,619 1,747,553 3,810,673 1,712,135 ''i 1,691,212 20,923 1.2% Lakehaven Fire Hydrant/Street Light 419,120: 444,246 955,947 445,854 445,854 0.0% Public Works 3,869,332 3,372,714 1,481,836 3,884,067 1,823,181 1,656,582 166,599 9.1% Total Expenditures 43,655,810 ' 43,279,081 20,778,024 44,801,310 22,083,408 C 22,028,989 54,418 ' 0.2% Revenues over/(under)Expenditures (3,940,848)', (3,650,021) (3,316,176) (4,168,105)', (3,769,474)', (3,577,734) 191,740 -5.1% Other Sources: ...............................................................................................................................................................................................................:.................................................:......................................................................................................................................................::.................................................... ...........;..................................... Ongoing Transfers hi: ...............................................................................................................................................................................................................:.........................__....................;.................................................................................................,...................................................::............................_____...... ...........;..................................... Traffic Safety for Operations 1,780,609 1,780,609 1,021,298 1,021,298'i 1,021,298 0.0% ..........................__..............................................................................................................................................................................;...................... ..................;.................................................................................................:...................................................::........................................................ .......................................... Utility Taxfor Designated Programs 916,340 534,203 368,000 - - n/a ................... Utility Tax for Operations 7,813,661 7,813,661 4,638,092 7,552,634 5,252,791 5,252,791 0.0% Other Transfers In 2,180,485 129,382 129,382 0.0% Total Other Financing Sources 10,510,610 10,128,473 4,638,092 11,122,417 6,403,471 '' 6,403,471 - 0.0% Other Uses: ................................................_ Transfers Out Other 2,727,481 ; 1,969,815 1,103,626 1,366,579 1,013,536 1,013,536 0.0% Non-Departmental Internal Service Charges 5,313,909 4,898,441 2,724,876 5,614,902 2,807,448 2,807,448 0.0% Total Other Financing Uses 8,041,390 6,868,256 3,828,502 6,981,481 3,820,984 3,820,984 0.0% Total Fading Fund Balance $10,534,956 $11,616,780 $ 9,499,997 $10,507,784 $ 10,429,793 $10,621,533 n/a< n/a 56 DESIGNATED OPERATING 2016 2017 YTD Budget vs.Actual FUNDS SUMMARY Annual Annual YTD Annual YTD YTD Favorable/(Unfavorable) Budget Actual Actual Budget Budget Actual $ Beginning Fund Balance $23,403,005 $23,403,010 $23,403,010 $19,385,555 $23,269,748 $23,269,748 n/a n/a Revenues: Utility Tax 8,973,923 9,211,905 3,938,226 8,912,924 3,857,859 € 4,374,437 516,578 13.4% ............................... ........................................................ .....................................................................................................................................:;.....................................................;.................................................................................................................................................. UtilityTax-Prop 1 Voter Package 2,694,833 2,690,961 1,175,075 2,658,616 1,154,123 1,279,359 125,236 10.9% Hotel/MotelLodging Tax 200,000 283,220 93,584 225,000 73,829 99,122 25,293 34.3% .................................................-............................. ...............................................................................................................;.......... ......................................................................;........................................................................................................;.......................................... Real Estate Excise Tax 3,399,999 5,265,138 1,879,703 3,200,000 1,316,851 2,395,595 1,078,745 81.9% ......................................................................................................................................................................................................................................................::......................................................................................................:: ;........................................................................................................i Property Tax-King Co Expansion Levy 160,000 172,784 64,344 160,000 59,583 : 95,376 35,792 601% State Shared Revenue 509,000 526,648 211,843 511,4101 205,714: 212,503 6,789 : 3.3% .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Traffic Safety(Red Light/School Zone) 3,275,117 3,192,978 1,743,125 3,136,874 1,712,496: 1,740,140 27,643 1.6% Federal Way Community Center 1,831,500 1,828,862 946,586 1,806,500 932,897: 1,012,020 79,122 8.5% .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Dumas Bay Centre Fund 908,792 950,930 j'', 494,463 635,251 329,870: 524,917 195,047 59.1% ............................._i Performing Arts&Event Ctr Operations 365,253 8,334: 8,334 0.0°% ............................................................ .. ....................................................;:......................................................................................................;;.....................................................;........................................................................................................;.......................................... Surface Water Management Fees 3,900,000 3,930,279 j'', 2,117,401 3,958,500 2,132,605 : 2,166,363 33,758 1.6% Refuse Collection Fees 304,517 303,820 j'', 151,755 304,517 152,103 : 154,571 2,467 1.6% Interest Earnings 14,800 90,544 38,197 13,200 5,569 57,911 52,342 : 940.0% ......... ........................................................................................................................................................................................................::......................................................................................................::.....................................................:.......................................................... Miscellaneous/Other/Gants 257,578 277,810 66,492 2,101,246 85,691 85,691 0.0% Total Revenues 26,430,059 28,725,879 i'', 12 920,793 27 989,291 12,027,525 14,206,338 2,178,813 18.1 Expenditures: Arterial Streets Overlay Program ram 1713886 1,652,932 i'', 1,446,477 1515409 631,420 253,044 378,376 59.9% ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Solid Waste&Recycling 464,622 452,722 206,388 503,121 229,364: 192,539 36,825 16.1% Hotel/Motel Lodging Tax 200,300 49,935 10,972 224,700 49,372: 16,261 33,111 67.1% Traffic Safety(Red Light/School Zone) 2,340,253 2,276,156 1,068,968 2,269,463 1,134,732: 1,089,486 45,246 4.0°/ Utility Tax Proposition 2,978,350 2,826,642 1,396,527 2,998,943 1,481,6541 1,454,976 26,678 1.8% Debt Service(Debt&Admin Fee) 815,123 812,422 171,061 10,082,279 225,996: 225,996 0.0% ....................................................................................__........................................................................................................ _.........;.......................................................................................................:;..................................................._;........................................................................................................;.......................................... Federal Way Community Center 2,260,641 2,249,626 j'', 1,061,600 2,206,850 1,063,094: 1,105,490 (42,396); -4.0% .....................................................................................-................................................................................................................ .........................................:; ....................................................................................................._; Performing Arts&Event Ctr Operations 412,135 234,505 83,528 937,546 333,943 : 389,234 (55,291); -16.6% ..................................................._......................................................................................................_;.......................................... Dumas Bay Centre Fund 887,199 917,484j', 424,391 751,015 345,604€ 462,095 (116,491) 33.7% _.............................................................................................. ...............................................................................................................;:......................................................................................................:;.....................................................;........................................................................................................;.......................................... Surface Water Management 3,912,789 3,458,951 1,775,893 3,999,914 2,053,634: 1,693,458 360,176 17.5% Total Expenditures 15,985,298 14,931 376 i'', 7,645,805 25,489,240 7,548,813 € 6,882,579 666,234 8.8 Revenues over/(under)Expenditures 10,444,761 13,794,503 i'', 5,274,988 2,500,051 4,478,712 : 7,323,759 2,845,047 63.5 Other Sources: ..............................................................................................._ _............................................................. ...................;:................................................................................................... ' ----------- Ongoing Transfers hi: Utility TaxforDBC OP er/Reserves 112,000 117,875 'i'', 112,000 112,000 r n/a Utility TaxforFWCCOper/Reserves 447,999 420,302 106,217 393,850 ; 82,061 : 82,061 0.0% ...........................................................................................................................................................................................................................................::......................................................................................................::.....................................................:...... .................................................................................... Utility Tax for FWCC Debt 812,123 812,123 812,123 813,023 2,700,000 2,70,000 0.0% Utility Tax for Arterial Streets Overlay 1,013,000 1,013,000 1,013,000 n/a ... ......................................... ................................ REST for Arterial Streets Overlay 1,013,000 Transfers/Proceeds from Sale 4,111,344 3869573 i'', 3,086,381 9432735 1 203,286 203,286 0.0% Total Other Sources 6,496,466 6,232,873 5,129,721 11,764,608 2,985,347 : 2,985,347 0.0 Other Uses: Ongoing Transfer Out: V i Traffic Safety(Red Light/School Zone) 1,990,609 1,990,609 1,780,609 1,226,298 1,226,298 1,226,298 0.0% Utility Taxto PAEC Oper 376,805 376,581 48,191 572,293 : 203,286 203,286 OA°/ ..........................................................................................................::......................................................................................................::.....................................................;........................................................................................................;......................... ................. Utility Taxto FWCC Oper/Reserves 447,999 420,302 j'', 106,217 393,850 82,061 82,061 0.0% -..................................................................................................................................................................................................._-..............................................................:; ;........................................................................................................i Utility Taxto DBC Oper/Reserves 112,000 117,875 112,000 112,000 n/a i i Utility Taxto Arterial Streets Overlay 1,013,000 1,013,000 1,013,000 n/a ................................................................................................................... .........................................;;..................................................._;......................................................................................................_.......................................... Utillity Tax to General Street Oper/Dbt 7,331,661 6,929,235 1,857,487 7,92,634 4,752,791 4,752,791 0.0% ..................................... ......................................... ........ ........................................................... ........................................... ......................................... ................................ _............................................................................... .......... .......... .....::..... .......... ............................ ..._:..... .......... ..._i..... ..... REST to Arterial Streets Overlay1,013,000 i i ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ REET to FWCC Debt 812,123 812,123 813,023 n/a i i ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Transfers/Other/Unalloc IS 8,394,301 8,500,923 6,979,174 3,289,865 3,123,445 € 3,123,445 0 0.0% Total Other Uses 20,478,498 20,160,647 i'', 11,896,678 15,340,963 9,387,881 € 9,387,881 0 0.0% Ending Fund Balance .................................................................................................................................................................................................................. .....;:......................................................................................................:;.....................................................;.................................................................................................................................................. Arterial Streets Overlay 100,000 245,968 99,999 100,001 227,207 n/a n/a Utility Tax(non-Prop 1) 1,842,718 2,457,684 2,948,476 1,500,000 1,801,779 n/a n/a .................................................................................................................................................................................................................. .............................................................................................._;.................................................................................................................................................. Utility Tax-Prop 1 Voter Package 1,077,461 1,290,233 1,103,644 1,000,000 1,117,572 n/a n/a ............................._................................... Solid Waste&Recycling 175,352 176,307 155,359 103,348 143,619 n/a n/a i ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Hotel/MotelLodging Tax 501,765 737,374 585,332 502,765 822,293 n/a n/a Federal Way Comnnrnity Center 1,516,499 1,516,497 1,500,000 1,500,000 1,500,002 n/a n/a Traffic Safety Fund 2,558,372 2,551,277 2,513,094 2,202,984 1,981,825 n/a n/a i ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... a Real Estate Excise TaxFund 3,078,495 4,957,033 2,592,675 2,539,473 4,252,066 n/a n/a ......... Performing Arts&Event Ctr Operation (0) 177,413 0 (1); - 0 n/a n/a ..................................................................................................................................................................................................................... .........................::.............................................................................................................................................................i........................................................................................................:.......................................... Paths&Trails 553,356 568,722 453,372 722,356 669,671 n/a n/a ......................................................................................................................................................................................................................................................::......................................................................................................:: ;........................................................................................................i Strategic Reserve Fund 3,418,340 3,021,716 3,406,668 3,000,000 3,029,943 n/a n/a i Parks Reserve Fund 750,000 752,652 751,071 75,000 754,701 n/a: n/a i Debt Service Fund 2,499,999 2,508,515 i'', 3,143,750 2,763,646 4,990,503 n/a n/a Surface Water Management 1,082,868 1,659,675 1,877,480 1,153,774 2,193,656 n/a n/a ....................................................................... .................................:.......................................... Dumas Bay Centre Fund 710,510 648,669 j'', 780,122 470,905 706,138 n/a n/a Total Ending Fund Balance $19,865,735 $23,269,735 i'', $21,911,041 $18,309,251 $ - $24,190,976 n/a n/a 57 Sales Tax Compared to year-to-date 2016 actual, sales tax revenues are down by $17K or 0.3%. Compared to 2017 year-to-date budget,year-to-date sales tax revenues went up by $11K or 0.2%. There is usually a two month lag in sales tax revenue. The sales tax collected for April 2017 is paid to the City in June 2017. LOCAL REFAIL SALES TAX REVENUES YTD June Fawrable/(Unfawrable) 2016 2017 Change from 2016 YTD Actual vs Budget Month Actual Budget Actual $ % $ Jan $ Feb 1,407,385 1,411,630 1,427,326 19,941 1.4%'', 15,697 1.1% ......................................................:.........................................................:......................................_..............;:........................... ........................................;..................................... ........................................ ................................ Mar 967,408 987,229 :'', 1,023,938 : 56,530 5.8%', 36,709 3.7% ......................................................:............................................................................................_____..........;:........................... ....................................;..........................................:;..................................................;.......................................... Apr 1,031,972 1,021,881 984,581 (47,391); -4.6%:::: (37,301); -3.7% ......................................................:.........................................................:....................................._.-............;:......................................... ............................... ................................ ........................................ ................................ May 1,169,154 1,161,348 1,251,616 82,462 7.1%I 90,268 7.8% Jun1,148,897 1,114,628 1,020,631 (128,266): -11.2%:: (93,997): -8.4% ................................. . ............................................_............................... Jul 1,191,650 1,165,572 , - - - - ............................... ;.........................................................;:....................... ....................... Aug 1,308,122 : 1,317,036 - - - - .... ........ Sep 1,230,986 1,227,350 - -Oct 1,271 590 1,227 226 - - - - Nov 1,241,815 1,235,563 - - Dec 2,253,517 2,299,526 - YTD Total $ 5,724,816 $ 5,696,717 $ 5,708,092 $ (16,724)' -0.3% $ 11,375 0-2% Annual Total; $ 14,222,496 1 $ 14,168,989 I', n/a n/a n/a n/a n/a COMPARISON OF SALES TAX COLLECTIONS BYSIC CROUP Favorable/(Unfavorable) Component 2016 YTD 2017 YTD Change from 2016 Group June June $ % Fgdanation Retail Trade $ 2,901,810 $ 2,872,254 $ (29,556) -1.0%Up$38K-Furniture and Home Furnishings,Health and Personal Care Stores,Clothing and Accessories,Gasoline Stations,Misc Store Retailers Down$68K-Motor Vehicle&Parts Dealer,Electronics&Appliances,Building Material and Carden,Food and Beverage Stores,and Sporting Goods,Hobby,Books,and General Merchandise Stores _...................................................................................................................................................................................................................................................................................................................................................................................................................................... Services 1,290,979 1,314,192 23,213 1.8%Up$40K-Professional,Scientific,Tech,Waste Management Remediation,Food Services& Drinking Places,Personal laundry Services, Accomodation,Religious,Grantmaking,Civic Down$17K-Administrative&Support Services,Ambulatory Health Care Service,Nursing& Residential Care,Amusement,Gambling,Hospitals,Repair&Maintenance € i _..................................................................... _....................................................................................................................................................................................................................... Constmct 753,117 690,758 (62,359) -8.3%Up$40K-Heavy&Civil Construction,Specialty Trade Down$102K-Construction of Buildings Wholesaling 202,095 236,002 33,907 16.8%Up$34K-Wholesale Trade Durable&Nondurable goods Transp/Utility 1,683 2,297 614 36.5%General Increase Infomuation 296,209 305,475 9,266 3.1%a Up$23K-Internet Service Providers,Publishing Industries,Telecommunications Down$14K-Motion Picture,Sound Record,Other Information Services .........__........................._.._.._.........................._.._.._.._.._..............................._ Manufacturing; 55,136 41,950 (13,186) -23.9%Up$2K Furniture&Related Products,Food Manufacturing Down$15K-Wood Product Manufacturing,Printing&Related Support,Fabricated Metal Manufacturing,&Machinery Manufacturing,Miscellaneous Manufacturing,Nonmetallic Mineral Products,Chemical Manufacturing ------------------- -----.............................................................................................................................. _....................................................................... ................................... Government 73,400 87,434 14,034 19.1/o Up$14K-Nonclassifiable Establishments,Economics Programs Admin,Executive,Legislative, Other ..........................................:........................................................................................................................................................ ........................................... Fin/Insurance 133,690 1 143,592 9,902 7.4/a Up$10K-Credit Intermediation,Real Estate,Insurance Carriers and Related,Rental&Leasing Real Estate Services ......... ........ ......... ........ ........ ........ ......... - Other 16,700 14,138 (2,561) 15.3%1 General Decrease YTD Total $ 5,724,819 $ 5,708,092 1$ (16,727) -0.3% 58 SALES TAX COMPARISON by AREA YTD June Favorable/(Unfavorable) Chg from 2016 Location 2016 2017 $ % Explanation YID Total Sales Tax '', $ 5,724,816 '', $ 5,708,092 '', $ (16,724)',; -03% S 348th Retail Block ''i 850,164 855,558:: 5,394 0.6%Up$27K Retail Automative/Gas,Retail Building Materials, Retail General Merchandise,and Retail Mise Store Down$4K Furniture&Fbdures,and Retail Eating& Drinking The Commons 497,890 484,387::: (13,503): -2.7%Up$3K Retail Eating&Drinking Down$15K Misc Retail Trade,Retail Apparel& Accessories&Retail General Merchandise S 312th to S 316th 331,993 322,348 (9,645)% -2.9%Up$5K Retal Automative/Gas Down$11K Retail General Merchandise Pavilion Center i 199,796 189,126::: (10,669): -5.3% Down$10K Electronics and Appliances,Miscelleneous Retail Trade Hotels&Motels 92,107 98,623 : 6,517€ 7.1% Generallncrease Gateway Center 88,613 85,571 : (3,043) -3.4%Down$3K Telecommunications Utility Tax(Total 7.75%) The utility taxes year-to-date is $540K or 10.6%above 2016 year-to-date actual and$642K or 12.8%above 2017 year-to- date budget. There is usually a two month lag in utility tax revenue. The utility tax collected by utility companies for April 2017 is paid to the City in June 2017. UTILITY TAXES Year-to-date thru June Favorable/(Unfavorable) 2016 2017 Change from 2016 YTD Actual vs Budget Month Actual Budget Actual $Var % Var $Var % Var Jan $ 535 $ 688 $ 464 $ (70)''': -13.2%:: $ (223) -32.5% ....................... ........................................................................;....................................... ......................................... ................................... Feb 1,140,130 967,869 1,207,870 : 67,740 5.9%:, 240,001 24.8% .............................................................................................................................. ................. -...................,,.....................................o.....,:..............................................._-...................._o..... Mar 1,072,515 1,159,999 1,211,046 : 138,531 12.9/0:'',, 51,047 : 4.4/0 ......... ........ ... ........ ....... .................................................. ........ Apr 1,164 983 876,256 ; 1,282,380 117,398 10.1%'.. 406,124 46.3% ....................................y.................................................... ................................... ................................................� ............................. May 938,297 783,226 1,067,377 € 129,080 € 13.8%I 284,151 36.3% .................................................................. .................................................-- ........ Jun 811,091 1,243 929 896,598 85,507 10.5%J (347,331): 27.9% ............................................................................................................................:............................................................................................................. ......... Jul 927,369 689,056 - - - - - ... ......... ... ......... Aug 444,239 587,029 ................................- -.................................................................................................................................................._.._................. ............................. Sept 1,322,964 1,142,330 ... ......... ... ............................. - - Oct 1,064,509 1,066,825 ; - ', - Nov 743,017 673,468 - - - - - ............................................................................................................................::............................................................:................................................................................................................................................................ .............................................................. Dec 2,287,467 :1 2,400,866 - - - YTD Subtotal $ 5,127,549 $ 5,031,966 : $ 5,665,735 j'', $ 538,186 10.5% $ 633,769 j'', 12.6% Rebate (14,249)::: (19,984): (11,938): 2,310 0.0%:: 8,045 -40.3% YTD Total $ 5,113,301 $ 5,011,983 $ 5,653,796 $ 540,496 10.6%::: $ 641,814 12.8% Annual Total $ 11,902,866 $ 11,571,540 : n/a n/a n/a n/a n/a The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of Federal Way,who are 65 years or older,disabled/unable to work,and qualify as low income during the affected calendar year. This is an annual program that opens January 1St and closes April 30th of each year. The City processed 156 rebates at a total cost of $16K in 2015. The City processed 132 rebates at a total cost of$14K in 2016. The City has processed 115 rebates year-to-date at a total cost of$12K in 2017. 59 UTILITY TAXES-by Type Year-to-date thru June Favorable/(Unfavorable) Utility 2016 2017 Change from 2016 Type Actual Actual $ Electric $ 2,210,464 $ 2,454,134 $ 243,671 : 11.0% Gas 746,214 981,385 235,171 31.5% Solid Waste 386,096 426,423 40,327 10.4% ............................................................................................................................................................. Cable 705,930 735,088 29,158 4.1% ............................................ Phone 262,683 283,721 : 21,038 8.0% ............................................................:............................................................................................................... . Cellular 650,147 615,743 (34,404); -5.3% ......... ........ ........ Pager 99 107 . 8 n/a ....... SWM 165,917 169,135 3,217 ; 1.9% TaxRebate (14,249); (11,938) 2,310 : 0.0% YTD Total $ 5,113,301 $ 5,653,796 1 $ 540,49610.6% Proposition I Voter Approved Utility Tax 2017 Year-to-date Prop 1 expenditures total$1.5M or 48.5%of the$3.OM annual budget. Current life-to-date Prop 1 Utility tax collections and transfer in total$30.2M and expenditures total$29.1M. 2016 2017 Life PROP1 ................................................................................................................................................................................................................................ Budget Actual Budget Actual To Date Beginning Balance: 719,485 719,485 1,077,462 jl 1,290,233 n/a OPERATING REVENUES January 179 121 158 590 1,604,734 February 208628 ; 257,695 221,989 273,162 2,622,317 .................................__ :... - ............................. ...............................:....----........................................................................................... March 283,240 251,171 266,055 273,982 3,158,104 ..........................................................:.......................................................................................................................................................................................................................... April 173,885 254,383 200,977 290,101 2,716,714 ........ May 167,057 ; 65,574 179,639 241,509 2,553,209 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... June 342,024 347,323 285,305 202,971 2,861,691 ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... July 135,464 192,576 158,041 1,952,573 ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... August 154,463100,684 134,640 1,932,000 September 248,795 299,094 262,003 1,966,161 October 251,664 240,747 244,685 2,409,684 November 150,851 168,124 154,465 1,872,377 ........ ......... ......... ......... ......... ......._ ......... ._:.... ......... ......... _................................................................................................. December 578,584 : 516,876 550,659 - 3,870,019 Total Prop 1 Revenues: 2,694,833 2,694,368 2,658,616 1,282,315 29,519,584 Transfer in from Utility Tax Fund 641,494 7039022 262,865 - 703,022 OPERATING EXPENDITURES Public Safety Improvement Positions&Costs: ............- .................................................._ _........................._.................................... ...........=:............................. _...... _....................................---- Police Services(includes 1 Records Specialist,16 Police Officers,&2lieutenants) 2,333,304 : 2,2.70,637 2,361.295 1.182.629 2.2,006,65.1 Court Services(includes.50 Judge,1 Court Clerk,and Pro Tem Pay,Public Defender contract,1.5 Prosecutors) 378,690 338,718 377,810 165,552 3,633,911 Total Public Safety Improvement Costs 29711,994 € 29609,354 297399105 1,3489181 2596409563 Community Safety Program Costs: 1 Code Enforcement Officer 107,497 47,768 96,308 42,693 487,289 .5 Assistant City Attorney 61,391 61,444 63,193 12,840 601,270 1 Parks Maintenance Worker I&Security 97,469 108,075 100,337 51,261 1,049,221 Total Community Safety Improvement Costs 266,356 2179287 2599838 106,794 291379779 Indirect Support-FIR Analyst - - - - 291,695 SafeCity M&O - - - 245,929 Subtotal Ongoing Expenditures - - - - 5379624 SafeCity Startup - - - 189,066 ................................................................................................................................................... ................................................................. ..... Other Transfer-Prop 1 OT for Police - - - 600,000 Subtotal Other Expenditures - - - - 7899066 Total Prop 1Expenditures: 2,978,350 298269642 2,998,943 194549975 2991059033 Total Ending FundBalance: $ 1,077,462 $ 192909233 $ 1,000,000 $ 19117,573 $ 1,117,573 60 Real Estate Excise Tax Compared to 2016 year-to- REAL ESTATEEXCISETAX REVENUES date actuals, collections are Year-to{late thru June above by $516K Or 27.4%. Fawrable/(Unfawrable) 2016 2017 Change from 2016 YTD Actual rs Budget June's receipt of $384K is Month Actual Budget Actual $ Bio $ Bio above June 2016's actual by Jan $ 386,409 : $ 192,478 $ 239,882 $ 146,527 -37.90/o; $ 47,404 24.6% $56K or 17.0%, and above Feb 533,534 234,201 194,677 (338,857)'„ -63.5% (39,524): -16.9% June 2017'sro'ections b p � y Mar 165,413 189,197 969,730 804,318 '', 486.2% 780,533 412.6% $138K Or 55.9%. Apr 2451886 156,377 : 221,872 (24,014); -9.8% 65,495 41.9% Ma 220,243 298,300 : 385,350 165,107 75.00/o; 87,050 29.2% June 2017 activities include Jun 328,219 246,298 384,086 55,867 17.00/o; 137,788 55.9% 253 real estate transactions, Of Jul 331,410 269,630 - which 80 or 31.6% were tax Aug289,291 246,182 - - - - ........ exempt. There were 173 Sep 933,582 385,890 - taxable residential sales (total Oct987,072 431,698 - - - - - ..................................................... ........ sales $58.9M / $291K tax), Nov 590,835 283,823and four commercial sales Dec 253,246 1 265,926 1 - - (total Sales $10.5M $52K YTD Total 1,879,703 1 1,316,851 1 2,395,596 1 515,894 : 27.4%1 1,078,746 1 81.9% tax) Annual Total $ 5,265,138 € $ 3,200,000 : n/a n/a n/a n/a n/a HOTEUMOTEL LODGING TAX REVFNUFS Hotel/Motel Lodging Tax Year-to-date thru June Fawrable/(Unfawr able) Hotel/Motel lodging tax 2016 2017 Change from 2016 YTD Actual Ns Budget received year-to-date in 2017 Month Actual Budget Actual $ % $ is $99K and is above 2016's Jan $ $ $ $ $ ....................................:: year-to-date collections by Feb 15,431 12,435 15,621 190 1.2% 3,186 25.6% $6K or 5.9%. 2017 year-to- ......... ........ Mar 15,983 12,950 16,835 852 5.3%: 3,885 30.0% datereceipts are above year- ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ..................................................................................... ....................................... Apr 20,565 15,635 21,304 738 3.6% 5,669 36.3% ons to-date projections b $25K ..............................................::......................................................;................................................;.............................................2,616 .........................................;................................................;................................................. ° p 1 y or _ _ . _ _ May 22,013 18,002 24,629 11.9% 6,627 36.8% 34.3/o. The lodging tax Collected for April 2017 is aid Jun 19 591................................_14 808...........................20 733 ... 1 142 5._g%............................_5._925............................._40 0% pp ........................................................ ............. Jul 22,788 16,831 - - to the City in June 2017. ........................_;..........................................-_......................................_;................................................_..........................................-.... Aug30,642 23,772 - - -........................ ........................_-............................................. Sept 34,121 28,756 € - - ......................Oct................................. 37,138.;:.............................30,199 ........._ ......... ....... Nov 26,933 . 21,017 - - - ........................................................_ Dec 38,013 30,596 Annual Total $ 93,584 $ 73,829 : $ 99,122 $ 5,538 5.9% $ 25,293 34.3% Annual Total $ 283,220 '', $ 225,000 n/a n/a n/a n/a n/a Permit Activity BUILDING&c LAND USE PERMITS AND FEES(CD) Building,planning,and zoning Year-to-date thru June permit activities are above Fawrable/(Unfawrable) 2016'S year-t0-date activity by 2016 2017 Change from 2016 YTD Actual vs Budget $223K or 25.7%. Compared Month Actual Budget Actual $ % $ Jan 186,036 140,072 ''i 129,155 '! (56,882): -30.6% (10,917); -7.8% to year-to-date budget, permit ..................................................................................................... ........................................................................................................................................................................................ activity 1S below by $83K Or Feb 89,756 186,760 ''i 263,513 : 173,757 193.60/o76,753 41.1% o Mar 155,317 202,007 181,914 € 26,597 17.1% (20,093); -9.9% 7.0/o. ............._;......................................_;........................................................................................... ..................................................................................................................................................................................................... Apr 132,987 202,005 177,937 : 44,950 33.8% (24,068); -11.9% .........................................................................................................................................................::............................................._-.........................................._:......................................_:........................................................: ............................_ The permits that have May 142,079 210,723 168,947 26,869 18 9% (41,776) -19.8% primarily contributed t0 the Jun 162,842 233,396 170,808 ; 7,966 . 4.90/o: (62,589) -26.8% increase above 2016 are the St. Jul 109,407 176,926 - Francis lab and observation Aug 11z 635 179,301 - - ... .... .... unit, Telecare Residential Sept 273,985 194 005 - - - ..... ..... .... .... .... .... ....._ Treatment facility, South King Oct 120,763 172s82 - - - - - _.................... ....... Fire Station 63, and Cottages Nov 168,172 117,380 - ...................................................................................................... ......... ............................................. West Cluster III apartment's Dec 112,127 135,343 permits. YTD Total $ 8699017 $ 191749963 $1,092,274 $ 223,257 25.7% $ (82,689) -7.0% ,AmnualTotall $ 19766,106 $ 291509500 n/a n/a n/a n/a n/a 61 Police Department The total overtime budget of$1.OM consists of$767K for City overtime and$239K for billable time. Compared to 2017 year-to-date budget,City's portion of overtime is$188K or 50.8%above year-to-date projections. Compared to year-to-date 2016 actuals, City's portion of overtime is above by $58K or 11.5%. Including the increase in billable overtime,total overtime increased by$62K or 10.9%over the same time last year. The June overtime decrease of$25K below 2016 year-to-date actual is primarily due to the decrease in overtime experienced in June 2016 from crime. Gun Violence Emphasis Operations also continued in June. We are conducting extra enforcement patrols to ensure the safety and security of our citizens. This special emphasis operation will likely continue through the Summer. PD Overtime by Month Year-to-date thru June PD Overtime by Type awrable/Unfavorable 2016 2017 Change from 2016 YTD Actual vs Budget Year-to-date thru June Month Actual Budget Actual $ % $ % (FawraMe)/Unfawrable Jan $ 70,394 j',$ 67,967 $ 122,631 $ 52,236 74.2% S 54,664 80.4% g Feb..... 92,574........................63,407.;....................98,168..;........... 5,594.;....... 6.0%', 34,762.......................54.8 2016 2017 Chane from 2016 Type Actual Actual $ % Mar 64,708 55,479: 79,041 14,333 22.1%'i 23,562 42.5% Training $ 17,821 $ 10,483 $ (7,338) 41.2% Apr 76,909 : 59,472 92,527 15,618 203/0: 33,055 55.6% ........................................:................................................:........................ __.................................. .. ................................................................................................................................................................................................................................................................................ Court 25,724 25,367 (357); -1.4% MaN 100,057 65314: 95,128: (4,930) -49% 29,814 45.6% Field Oper 402,960 456,884 53,924 13.4% Jun 95,848 58,630 70,796 (25,052); -26.1%: 12,167 20.8% ....... - - - - - - J Other53,986 65,556 11,570 21.4% Jul 102 254 80 468 .... City Portion 500,491 558,291 57,799 11.5% Aug 67,044 58,639 Contract/Cmant 53,589 Sep 111,196 61,054 i 58,965 5,376 10.0% -_ ........ _.............. Oct 150,946: 73,049 ' Traffic School 11,499 10,044 (1,455); -12.7% Nov 87,35057,626 �6 Billable 65,088 69,008 3,921 6.0% ...............................................................................:........................................:................................................................ ..................... ........................... ............................ Dec 69,862 66,051 YTD Total $ 565,579 $ 627,299 $ 61,720 10.9% City portion 500,491 j', 370,268 558,291 57,799 11.5%', 188,023 50.8% Billable 65,088 39,750 69,008 3,921 6.0%'' 29,258 73.6% YID Total $ 565,579 $ 410,018 $ 627,299 $ 61,720 109% $217,281 53.0% Billable $ $ 198,750 1$ $ $ Annual Total $1,261,783 $1,005,655 n/a n/a n/a n/a n/a Jail Services The total jail budget is $5.77M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt service is being paid for by SCORE reserves in 2017. At the original 2007 projections,the Average Daily Population(ADP)was projected at 60 in-mates,which was the 3rd highest, out of the seven member cities. In 2015 based on 2014 activity, ADP was projected at 93 in-mates. In 2012, the budgeted ADP for Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for Federal Way was 90 ADP,but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP was 95, and the actual ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2016, the budgeted ADP was 105 and our ADP in June was 84. In 2017,the budgeted ADP is 90 and the June ADP will be available in the July report. Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of June the City spent$39K on these services that are not currently being provided by SCORE. Jail and Alternatives to Confinement 2016 2017 Annual Actual Annual Budget YTD Budget YTD Actual SCORES 5,358,134 $ 5,613,342 $ 2,806,671 $ 2,762,810 ---- Other Jail&Altemative Programs 144,642 160,000 80,000 38,530 Totall $ 5,502,776 $ 5,773,342 $ 2,886,671 $ 2,801,340 62 Traffic Safety-Red Light/School Zone Traffic Safety Red light& school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to,prevention,education,and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Traffic Safety Fund pays for 1 Lieutenant, 7 Police Officers, 3 City Traffic positions,Municipal Court security services,red light photo services,Valleycomm emergency communication services, and School Zone Enhancements capital improvement projects. Red Light Photo/School Zone Fnforcement 2016 2017 Variance Favorable/(Unfawrable) Gross Payments Salaries&Wages Net Gross Payments Salaries&Wages Net Revenue to ATS &Crt Security Revenue Revenue to ATS &Crt Security Revenue $Variance %Variance Tan $ 245,938 $ (52,250); $ (114,179) $ 79,509 $ 249,111 $ (52,250): $ (127,162) $ 69,699 $ (9,810) -12.3% ....... .................................................................. ........ ......... ........ ......... ........ ........ ........ ......... Feb 276,364 (52,250): (124,988) 99,126 265,506 (52,250) (125,795) 87,461 (11,665) -11.8% ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Mar 349,149 (52,250); (120,513) 176,386 326,873 (52,250): (132,300) 142,323 (34,063) -19.3% Apr 286,440 (52,250): (145,902)(145,902) 88,289 198,406 (52,250) (131,242) 14,914 (73,374) 83.1/0 May 257,204 (52,250); (125,100) 79,854 331,657 (52,250) (127,666) 151,741 71,887 90.0% Jun 328,029 (52,250); (124,785) 150,995 368,587 (52,250): (131,821) 184,515 33,521 22.2% ...................................................................................................................................................................................................................................................... ............................................................................. .................................... ................................. Jul 228,331 (52,250); (127,330) 48,750 (48,750) -100.0% ....... ...........................................................................................................- ....- ---...... ........ ........ ........ ........ ......... Aug 226,793 (38,000): (132,477) 56,315 (56,315) -100.0% ..........................................................................................,............................................,.............................................................................................................. ................................................. .................................... ..................................... Sep 178,663 (38,000); (126,636) 14,027 (14,027) -100.0% ............................................... ....... ....... .................................................................. ........ ......... ......... ........ ........ ........ ........ ......... Oct 240,805 (52,250): (124,939) 63,617 (63,617) -100.00/0 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Nov 301,987 (52,250); (137,819) 111,918 (111,918) -100.0% ................................................ ....... ....... ... ...... Dec 273,275 (104,500): (220,736) (51,962) 51,962 -100.00/0 YID Total $1,7439125 '', $ (313,500); $ 755,467 $ 6749158 $19740,140 1$ 313,500 $ 775,987 $ 650,653 $ 23,505 -1.3% Annual Total $3,192,978 '', $ (650,750); $ (1,6259405) $ 916,823 $1,740,140 $ (313,500): $ (775,987); $ 650,653 1$ (2669170) n/a Court Court operation and probation service revenues are$29K or 3.7%below 2016 year-to-date actuals and$122K or 14.1%below 2017 year-to-date budget. COURT REVENUE COURT REVENM Year-to-date thru June Year-to-date thru June Favorable/(Unfavorable) i Favora n avora e) 2016 2017 Change from 2016 YTDAetual vs Budget 2016 2017 Changefrom 2016 Month Actual Budget Actual $ % $ Actual Actual $ / January $ 130,9391$ 103225;$ 97,998;$ (32,941) 252%/$ (5227): 51% February 1.18 776 131,949_ 114 358 (4 418) -3.7%:: (17,591):.. -13.3% Civil Penalties : $ 8,474 $ 6,182 : $ (2292) 27.0% March 137358 124,379 130,881; (6,476) -07/ 6502: 52% ... ....... ; Traffic&Non-Pazkurg 387,737 371,935 (15 802)',; -4.1% """" """"` """"` ......................................."""` ""' " Apnl 123,674 167235, 89,7741 (33,900): 274%: (77462); 46.3% Parking Infractions 11,821 8,533 (3 289)'': 27 8% .......................................... May103,444 92,348 100,579 (2,865). 28/''', 8,231 89% DUI&Other M isd : 53,963 69,194: 15,231 28.2% June 97,231 103,680: 88,609 (8,621); 890/.: (15 071);- 14.5% Criminal Traffic Misd 141 141 100.0% 1 ( )''i...................................... July 77,227 129018: - ......................................................................... ................................;..................... ..............':...............................;............................. Criminal Costs 46,347 40,117 (6,230): 13.4% August 112190 108,146 ...... Interest/Other/Misc : 110,390 61,796 (48,594):::: 44.0% September 100,410 147188 --..-. .. -.......-- i Cruninal Conv Fees : 29,631 22,612 (7,020):::: 23.7% October82 963 I 127,380: . Shared Court Costs 24,398 11,139 (13,259) 54.3% November 95116 122114 ............................................................. Services&Charges : 38,520 30,692 : (7,828)'''1 -20.3% December 81284 114,887 ....... ........ ......... ...... ....... ...... ............................. Subtotal $ 711,421 $ 622,199 $ (89222); -12.5% Fro Fees 23847 23,84 n/a, Probation Fees 23,847 (23 847) 100.0% Probation Services 41446 14T644 125.889 84,44, n/a (21,755): -14.7% " Probation Services 443 203.7% YID Total $ 776,714 $ 870,460 $ 748,088 $ (28,626) -3.7% S(122,372): -14.1% 41,446 127,889 84, YTD Total $ 776,714 ` $ 748,088` $ (28,626) 3,7% Probation Fees 2 n/a n a n/al n/a n/a .. ......... ... ; Probation Services 135,806::: 206301 n/a n/an/a n/a n/a Annual $ 1,420,285 $ 1,825,895 n/a: n/a n/a n/a n/a 63 Federal Way Community Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax transfer. Federal Way 2016 2017 YTD Budget vs Actual Community Center Annual YTD YTD YTD Favorable/(Unfavorable) as of 06/30/2017 Budget Actual Actual Budget Budget Actual $ % Beginning Fund Balance $1,.500,000: $ 1,500,001 $1500 001 $1,516,500 $ 1,516,500: $1,51.6,500 n/a n/a ................................................................................. z ............................................ Operating Revenues: ......................................................:................... _....................................... ........................................................._ ...........................:..... ................................;..................................................... Daily Drop-ins $ 310,000 $ 345,039 $ 191,435 $ 310,000 $ 171,995 $ 211,908 $ 39,913 23.2% Passes 850,000 795,193 392,106 850,000 419,131 394,240 (24,892) -5.9% ..... ........ ........ City Employee Membership Program31000 ; 34,077 11,914 31,000 10,839 . 17,135 6,296 58.1% Youth Athletic Programs 45,000 44,280 27,10745 000 27,547 27,975 427 1.6% Aquatics Programs-Lessons/Classes 149,000 147,449: 85,890 140,000 81,550 81,890 339 0.4% - ........................................................................................................................................................................._;...................................................: ..... ................................... ................................ o. Childcare Fees 9,000 1,096: 600 3,000 1,642 525 (1,118) 68.0% Fitness Classes/Fitness Training 130,000 123,482: 64,806 130,000 68,227 77,171 8,944 13.1% ........ ......... .................................................. ........ ........ Towel/equipment Rentals 4,000 ; 2,935 1,822 4,000 2,483 977 (1,507) -60.7% ..............................._................................................................................................................................................................................................................ ................_,............................................................................--............................................................................................................................................................................. Pool Rentals/Competitive-Lap Lanes 16,000 23,626 12,072 19,000 T 9,708 17,671 7,963 82.0% .............................. _............................................................................�........... .......... ............. .............. Rentals220,000 237,808 120,144 207,000 104,580 147,268 42,688 40.8% ......................................... _....................................;...........................................................................................;........................................ Merchandise Sales 7,500 9,618 6,043 7,500 4,712 4,319 (393); -8.3% �- . .............................................................................................................................................................................................................. ...........................................................................................; Concessions/Vending 60,000 : 64,259 32,646 60,000 30,483 30,944 462 1.5% Total O ratio Revenues 1,831,500 1,828,862 946,586 1,806,500 932,897 1,012,020 79,122 8.5% 1..................... ....................................................................................................................................... Operating Expenditures: [ n/a _............................................................................................... Personnel Costs 1,482,141 : 1,521,3701 751,298 1,491,350 : 745,675 : 819,693 (74,018); -9.9% ..... ....... Supplies 175,500 229,632 98,271 184,000 78,743 99,267 (20,524) -26.1% Other Services&Charges 222,500 189,674 T 78,779 181 000 ; 75,176 50,672 24,505 32.6% ......... ....... ....- Utility Cost 360,000 ; 305,378 129,680 330,000 143,000 131,851 11,149 7.8% :......................................................:................................ �._.....................................:....................................................................................................................... Intergovernmental 20,500 3,572 3,572 20,500 20,500 4,008 16,492 80.5% ......... ........ ........ ......... ..... ....... .......... Total Operating Expenditures 2,260,641 : 2,249,626 1,061,600 2,206,850 : 1,063,094 1,105,490 (42,396) -4.0% Revenues Over/(Under)Expenditures (429,141); (420,764); (115,014) (400,350); (130,197); (93,470) (36,726); 28.2% Recovery Ratio 81.0% 81.3% 89.2% 81.9% 87.8% 91.5% n/a; n/a Transfer In from General Fund 80,641 : 80,641 : 11,748 n/a .......................................................................................................................................................................................................................................................................................................................................__......--- - Utility Tax-Operations 447,999 420,302 106,217 393,850 82,061 ; 82,061 0.0% ..................................................................................................................................................................................................................................................................-�............................................................................_: ... ................................... ................................ Total Other Sources 528,640 500,943 : 117,965 393,850 82,061 82,061 0.0% .................................................................................................................................................................................................................................................................. _.......................................................................... ............................................................................................................................................................................ Other Uses: n/a .................................................................. .........................................................................................................;................................ ....................... ......... ............................................................................................................................................ Capital/Use of Reserves/Grants 31000 11,862 2,951 10,00__0. 5,090 5,090 n/a Bad Debt Expense 52000 51,819 n/a ..... ..... Total Other Uses83,000 63,680 2,951 10,000 5,090 ; 5,090 n/a .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Net Income 16,499 16,499 (0) (16,500); (53,226); (16,500) 36,726 -69.0% LEd:in:g FundBalance $1,516,499 $ 1,516,500 $1,500,0011 $1,500,000 $ 1,463,274 $1,500,000 $ 36,726 2.5% The operating revenue budget includes $1.81M in user fees/program revenues, and $394K contribution from utility tax for operation. Year-to-date operating revenues total $1.OM which is $79K or 8.5% above the 2017 year-to-date budget. In comparison to 2017's year-to-date budget: • Daily Drop-in revenues are $40K or 23.2%above the projected revenue.Daily admission revenues continue to be strong due mostly to increased gymnasium and pool use in the first several months of the year. We have also seen an increase in large groups visits primarily from neighboring camps, local schools, and youth programs to use the pools. Drop-in gymnasium use has remained strong throughout the year,especially with teen basketball. ■ Pass Revenues are $25K or 5.9% below the projected revenue, but above 2016 YTD by $2K. Membership sales are a little bit slower than usual,and a large number of paying adults are turning age 65 and becoming eligible for the subsidized senior membership programs. A new customer touring and orientation procedure has been put into effect,including a new customer retention program to help promote membership pass sales. • Childcare Fees are $1K below expected levels. Childcare use, in general,has dropped off primarily because parents are fmding programs in the building to sign their kids up for, or they are staying home with another adult when the other one visits the FWCC. 64 ■ Fitness Classes are$9K or 13.1%above the projected revenue. Specialty courses and Silver Sneakers continue to perform well. ■ Pool Rentals are $8K or 82.0%above the projected revenue. The increase is due to increased participation in local swim clubs. Increased participation in local clubs means increased lane rentals at the FWCC lap pool. Specialty uses, like one- on-one swimming instruction,or triathlon training have also created a need for lane rentals. • Rental Revenues are up$43K or 40.8%above the projected revenue. Rental revenues are up mostly due to the increased need for meeting and special event space. Business and residential growth in the South Sound region is spurring growth in FWCC rentals. Year-to-date operating expenditures total $L I M which is $42K or 4.0% above the year-to-date budget. Federal Way Community Center has recovered 91.5% of operating expenditures compared to the year-to-date budgeted recovery ratio of 87.8%. ■ Personnel Costs increased by$74K or 9.9%compared to budget,and increased by$68K or 9.1%compared to prior year actual. Service Attendants have been added for safety and to improve operations in the gymnasium, locker rooms,rentals, and special events. These service additions were considered essential for improving customer and staff security, safety, and overall experience. Also,there has been an increase in pay for part-time employees due to the minimum wage increase to$11.00. ■ Supplies are $21K or 26.1% higher than projected budget, and $1K or 1.0% above compared to prior year actual. The increase compared to budget is due to increased spending on household supplies. Also, there have been increased expenditures due to repair and maintenance of the building,which includes repair parts and building materials. ■ Other Services & Charges are $25K or 32.6%below the projected spending and $28K or 55.5%below compared to prior year actual. Compared to projected spending,personal training expenditures are down,as well as contracted repair and maintenance. Staff has maintained efforts in completing most repairs in-house. ■ Utility Costs are $11K or 7.8% below the projected spending, but $2K above compared to prior year actual due to timing of electricity payments. Dumas Bay Centre Dumas Bay Centre Fund year-to-date revenue of$525K is $195K or 59.1% above 2017 year-to-date budget and $30K or 6.2% above year-to-date 2016 actual. Year-to-date operating expenses total $462K, which is $116K or 33.7% above 2017 year-to-date budget of$346K. Dumas Bay Centre has recovered 113.59%of operating expenditures compared to 116.51%last year. 2016 2017 YTD Budget vsActual Dumas Bay Centre FundAnnual YTD ITD YTD Favorable/(Unfawrahle) as of06/30/2017 Budget Actual Actual Budget Budget Actual $ % Beginning Fund Balance $ 398,817 $ 398,816 $ 398,816 $ 648,669 $ 648,669 $ 648,669 n/a n/a O ratio Revenues ke.................g..........................................................................................................................................................................................................._____................................................................................................................. ........................................................................................................ In-House Food Services 393,572 399,079 206,050 275,000 141,986: 229,735 87,748 61.8% Dumas Bay Retreat Center 488,817 522,626 272,567 360,251 187,883 288,118 100,235 53.3% .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Knutzen Family Theatre 26,403 29,225 15,845 7,065 7,065 n/a Total Operating Revenues 908,792 950,930 494,463 635,251 329,870 524,917 195,047 59.1% ............................................................................................................................................................................_......_.._...............................;......................................:............................................................................_:._..................................:..............................................................................:.......................................... O Tratio nses• .................g._ ................... .................................................................................................................................................._......................................................................................................................_.............................................................................................................................................................. In-House Food Services 332,382 333,665 : 165,067 239,997 118 728: 170,833 (52,104): -43.9% .............................................................................._; :............................................................................... ...... Dumas Bay Retreat Center451,417: 477,106: 210,950 427,618: 189,069: 240,100 (51,031); -27.0% ............................................................................................... ;...................................._;..............................................................................;............................. Knutzen Family Theatre 103,400 106,712 48,374 83,400 37,806 51,162 (131356) -35.3% Total O ratio nses 887,199 917,484 424,391 751,015 345,604 462,095 (116,491): -33.7% Revenues Over/(Under)Expenses 21,593 33,446 70_,071 (115 764); (15 734)_ 62,822 78_,556 -499.3% Recover Ratio 102 43% 103 65% 116 51% 84 59% 95 45% 113 59% n/a n/a ......................................................................................... ............................... ........................................................................................................................................................................................................................................................................................................................................................................... ............ Transfer In Gen Fund-Pump Station M&O 4,000 4,000 4,000 n/a Transfer in Real Estate Excise Tax 210,000 210,000 210,000 n/a .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Transfer In Utility Tax 112,000 117,875 112,000 112,000 n/a Total Other Sources 326,000 1 331,875 326,000 112,000 n/a Pu Station M&O 4,000 1,286 313 4,000 283 283 0% P'p..................................................................._.._.._.._.._........................_.._.._.._.._........................_.._.._.._.._......................._.._.._.._.._............................_.........................................................................................._.._.._..........................._................................................................................_.._.._.._..__ .... Repairs&Maintenance 31,900 114,182 14,454 170,000 5,072 5,072 n/a .........................................................................................................................................................................................................................:......................................:................................................................................:......................................:.............................................. ................................ Total Other Uses 35,900 : 115,468 14,767 174,000 5,355 : 5,355 - 0% ........................................... ....................................................................................................................................................................................................................................._. ....... Net Income 311,693 : 249,853 : 381,305 (177,764): (21,089)1 57,467 11 78,556 : -372.5% Fnding Fund Balance $ 710,510 $648,669 $780,121 S 470,90.5 $627,580 :$706,136 1 $ 78,556 12.5% 65 Set(-Insured Health Insurance Fund Self-Insured Health Insurance Fund year-to-date contributed revenue is $2.3M. Currently the revenue is generated from the employee paid contribution(range from$32 to$135 per employee per month) and the employer paid contribution(range from$634 to $1,879 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date expenditures are $2.2M for prescription services, medical services, stop loss, professional services, and wellness program. The ending fund balance for the program is$2.1M. Self Insured Health Insurance Fund - 2017 Description 2016Annual 2017Adjusted Jan Feb Mar Apr May Jun YTDTotal Actual Bdgt Beginning Fund Balance, 1,741,488 2,249,828 2,020,467 2,020,467 Health Insurance Premium-Employer Contribution Revenue 4,069,020 4,050,000 355,362 356,557 354,491 :359,679 360,532 357,559 2,144,179 .......................................................................................................................................................................................................................................................................................................'........................................................................................................................................................................................................................................................ Health Insurance Premum-Employee Contribution Revenue 217,341 150,000 18,803 '', 18,936 18,632 19,461 18,104 18,930 ''.................................................. Health Insurance Premum-COBRA 5,757 668 668 668 668 668 3,342 Sto Loss Recover Revenue 1 072 162 4,053 53,151 57,203 P y ..............................................................................................................................................................................................:................................................................................................................................................:................................:.................................................................................................................................................................................. Interest Earnings 7,698 3,500 '', 927 '', 856 920 918 917 953 '', 5,492 Total Revenue and Transfer In 5,371,978 4,203,500 I. 375,092 377 018 378,765 433,877 380,221 378,110 2,323,083 ........ Prescription Services 549,408 642,308 35,934 29,137 43,981 . 47,872 . 29,500 36,258 222,682 Medical Services 3,775,159 2,705,709 '', 177,214 '',269,051 296,931 261,708 270,154 308,433 1,583,490 .............................................................................................................................................................................................I..........................................................................................................'......................................;................................I................................I................................I................................................................i.................................................. Health Insurance Stop Loss ; 384,370 405,257 I, 39,409 38,472 38,955 ; 38,436 ; 38,344 39,408 233,024 ........ ......... .................................................. Professional Services&Other 384,061 426,726 I, 29,091 39,239 29,893 26,127 32,252 32,042 188,643 .................................................................................................................................................................................................................................................................................................................:............................................................................................................................................................................................................................................................... Total Expenditures for Self Insured Health; 5,092,998 4,180,000 281,648 'i 375,899 j 409,760 1374,142 370,249 416,141 '', 2,227,840 Ending Fund Balance', 2,020,467 2,273,328 2,113,911 1,120 (30,995): 59,735 9,971 (38,031)1 2,115,710 The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses($0.985 million)as recommended by our consultant. We have spent$2.2M year-to-date in 2017,with an ending fund balance in the fund of$2.1M. Performing Arts&Event Center(PAEC) Performing Arts&Event Center(PAEC)year-to-date revenue,beginning balance, and transfer in is$1.5M. The City also accessed the Interfund loan in April, May, and June in the amount of$7.34M. This does not include all revenue sources expected for the project. Since adoption of the project,PAEC expenditures total$29.2M out of Project Budget of$33.18M. 308 Performing Arts &Event Center ':2017 Adjusted YTDJune (PAEC) Budget 2017 Beginning Balance 1,372,864 Federal Grants-CDBG Section 108 - 105,000 ................................................... ................................................................;....................................................... New Market Tax Credits" 2,100,000: - ...................................................................................... ....................................................................................................................... Interfund Loan/Bonding($13 million) 9,178,902: 7,340,229 Private Contribution - 61,625 .......................................................................................................................................................................::...............................................................:....................................................... Interest 1,551 .......................................................................................................................................................................::................................................................:....................................................... Total Beg Bal,Revenue&Transfer In:::: 11,278,902: 8,881,269 .......................................................................................................................................................................::................................................................:....................................................... Expenditures 11,278,902: - Lorax Partners Design Development& - 164,541 Management .......................................................................................................................................................................::................................................................:....................................................... Garco Construction - 8,661,403 L Architects Project Design 174,275 .......................................................................................................................................................................::...............................................................:....................................................... HDR Engineering 24,832 ................................................................................ Water Billings and Utilities Services - 16,902 ................................................................................................................................................................ . .........................................1....................................................... On-Call Plan Review/Inspection Services - 22,249 Newspaper Legal Notices - 441 .......................................................................................................................................................................::................................................................:....................................................... Security Services 336 .......................................................................................................................................................................::................................................................:....................................................... PAEC Director Salaries&Wages - (113,247) PAEC Director Search (22,204) .......................................................................................................................................................................::...............................................................:....................................................... PAEC Naming Rights (48,260) .......................................................................................................................p..........................................:;................................................................;....................................................... Total Ex enditures'' 11,278,902: 8,881,268 Total PAEC Balance 0 *We will be reporting receipt of$2.05 million from New Market Tax Credits in July. 66 FUND ACTIVITY SUMMARY Fund#/Fund Name Begin Balance YID YTD YTD Net FndingBalance RequiredFund 1/1/2017 Revenue Expenditure Income/(loss) 06/30/2017* Balance 001/101 GeneraU.Street Fund $ 11,616,780 $ 25,8529741 $ 26,847,987 $ (995,246): $ 1096219534 $ 9,500,000 Special Revenue Funds: ............................................................. ................................................................................................................................................................................................................. 102 Arterial Street 245,970 234,281 253,044 (18,763) 227,207 100,000 .......................... ...................................;..............................................................:..............................................................;..............................................................:..............................................................;................................................................................................................. 103 Utility Tax(*) 2,457,687 4,382,230 5,038,138 (655,908) 1,801,779 1,500,000 ....._ ...... ...... 106 Solid Waste&Recycling 176,309 159,849 192,538 (32,689): 143,620 ................................................:..... ....................... .. 107 Special Contracts/Studies Fund 525,428 41,126 41,126 566,554 ......... __..... .._... ......... ______ 109Hotel/Motel Lodging Tax 737,375 101,179€ 16,261 84,918 822,293 200,000 110 2%for the Arts 111 Federal Way Community Center 1,516,500 1,094,081 : 1,110,580 (16,500) 1,500,000 1,500,000 112 Traffic Safety Fund 2,551,279 1,746,331 2,315,785 (569,454): 1,981,824 1,500,000 113 Real Estate Excise Tax Fund 4,957,033 2,408,033 3,113,000 (704,967); 4,252,066 2,000,000 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 114 Prop 1 Utility Tax 1,290,233 1,282,315 1,454,975 (172,660): 1,117,573 1,000,000 115 Perfomvng Arts&Conferenc Ctr Operations: 177,413 211,822 389,234 (177,412); 0 119 CDBG 65,828 109,768 175,596 (65,828) (0) 120 Path&Trails 568,722 100,949 100,949 669,671 ........................................................................... ; ....................................................:............................................................_; .......................:............................................................................................................................................................................... 188 Strategic Reserve Fund 3,021,716 8,227 8,227 3,029,943 3,000,000 ---- - - 189 Parks Reserve Fund € 752 652 2 049: 2 049 .....................................754 701 ..........................750 000.. Subtotal Special Revenue Funds 199044,145 11,882,238 149059,152 (2,176,914); 16,867,232 1195505000 201 Debt Service Fund 295089514 29707,986 : 225,996 2,481,989 : 49990,503 $0 Capital Project Funds: 301 Downtown Redevelopment 2,119,099 5,739 5,739 2,124,838 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 302 Municipal Facilities 29,593 81 81 29,674 303 Parks 2,135,589 378,473 177,557 200,916 2,336,505 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 304 Surface Water Management 4,107,914 11,092 268,238 (257,146) 3,850,769 306 Transportation 9 989 612 5 841 446: 6 210 194 368 748 9,620,164 P ( ): 307 Capital Project Reserve Fund 482,717 1,077 129,382 (128,305); 354,413 308 PAEC Capital Fund 1,372,864 7,508,405 8,881,268 (1,372,864): 0 Subtotal Capital Project Funds 209237,389 139746,313 159666,640 (1,920,327); 18,317,062 Enterprise Funds: ................................................. , .................................. , ;. ......................................._............................. 401 Surface Water Management 1,659,676 2,227,438: 1,693,459 533,979 2,193,655 690,000 402 Dumas Bay Centre Fund 648,669 524,917 467,450 57,467 706,136 500,000 Subtotal Enterprise Funds 2,308,345 '', 2,752,355 2,160,909 '', 591,446 2,8999791 19190,000 Internal Service Funds 501 Risk Management 1,093,832 810,750 711,473 99,277 1,193,109 1,200,000** :.......... ............................................................................ 502 Information Systems 3,490,097 1,125,189 1,148,670 (23,481): 3,466,617 .................................................................................................................................................................................................................................................... ..................................................................................... 503 Mail&Duplication 210,996 64,961 34,271 30,690 241,686 :......................................................................................... 504 Fleet&Equipment 6,334,172 917,525 846,625 70,901 6,405,073 ......................................... ....................................................................................................................................................... 505 Buildings&Furnishings 2,021,140 247,633 242,996 4,637 2,025,777 2,000,000 .........................................................................................................�............ :..............................................................;....................................... .................................................... .................................................... ....................................... 506 Health Selflnsurance Fund 2,020,466 2,323,083 2,227,840 95,243 2,115,710 970,000*** .........-- - ....... ...... .............._. 507 Unemployment Insurance Fund 1,377,809 141,958 1,003,229 (861,271): 516,538 250,000 Subtotal Internal Service Funds 16,548,513 5,631,099 6,2155102 (5849003) 15,964,510 49420,000 Total All Funds $ 72,2639686 '',$ 62,5725732 $ 65,175,786 '',$ (2,6039054) $ 699660,631 $ 29,160,000 *The Fund balance prior to any adjustments or depreciation. **The Risk Management Fund will maintain a reserve in an amount of not less than one year's expenditure from the prior year or$1.2M. The current fund balance is$1.2Mand is due to paying insurance premiums at the beginning of the year. ***The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by our consultant. 67 CITY OF Federal Way This page was intentionally left blank. 68 COUNCIL MEETING DATE: August 08,2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS 06/16/2017-07/15/2017 POLICY QUESTION: Should the City Council approve the vouchers in the total amount of$6,447,732.22 COMMITTEE: Finance,Economic Development,and Regional Affairs Committee MEETING DATE: July 25,2017 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the C` f Federal Way, s ington, d that I am authorized to authenticate and certify said liens. Finance Director Attachments: Voucher List Options Considered: MAYOR'S RECOMMENDATIO MAYOR APPROVAL: 1. ]RECTOR APPROVAL: 7 14Ir1 n null a unc • � Initial COMMITTEE RECOMMENDATION: I move to forward the vouchers to the August 08, 2017 consent agenda for approval. Dini Duclos Martin Moore Susan Honda Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 69 City of Federal Way-Accounts Payable Check List Key Bank Page 1 of 54 Check No Date Vendor Invoice Date Invoice Description AmountGLTotal ACCOUNT PAYABLE-ESCOM $86.40 257925 6/30/2017 BRADLEY.KATIE 6/19/2017 49569 $86,40 PKDBC-REFUND DAMAGE DEPOSIT ACCOUNTS PAYABLE-RECREAT $869.96 257948 6/30/2017 CORBIN,MARIA 6/16/2017 2126647 $50000 PARKS-REFUND DAMAGE DEPOSIT 258098 6/30/2017 THAVISOUK,ANNA 6/9/2017 2122368 $45,00 PARKS-REFUND BAL ON ACCT 258007 6/30/2017 KO,ALBERT 6/9/2017 2122369 $55.00 PARKS-REFUND BAL ON ACCT 257962 6/30/2017 ESTATE OF HELEN BACKER, 6/9/2017 2122371 $29.99 PARKS-REFUND BAL ON ACCT 257962 6/30/2017 ESTATE OF HELEN BACKER, 6/9/2017 2122372 $29.99 PARKS-REFUND BAL ON ACCT 257962 6/30/2017 ESTATE OF HELEN BACKER, 6/9/2017 2122373 $29.99 PARKS-REFUND BAL ON ACCT 257962 6/30/2017 ESTATE OF HELEN BACKER, 6/9/2017 2122374 $29.99 PARKS-REFUND BAL ON ACCT 258030 6/30/2017 MARTIN,LISA 6/9/2017 2122375 $15000 PARKS-REFUND BAL ON ACCT ADVERTISING $1,962.97 257927 6/30/2017 BUILDERS EXCHANGE OF; 6/9/2017 1054910 $1.45 PWST-PUBLISH PROJECTS ONLINE 258129 6/30/2017 WESTERN ARTS ALLIANCE, 4/11/2017 200004327 $250.00 PAEC-ADVERTISING 258006 6/30/2017 KING-TV,KING5,COM, 5/31/2017 1327381-6 $571.43 PD-WATPAADVERT. 404351 7/7/2017 US BANK, 6/26/2017 JUNE 2017 CITY $96.54 PARKS-SPECIAL EVENTS AD 404351 7/7/2017 US BANK, 6/26/2017 JUNE 2017 CITY $275.00 PARKS-CAMP MARKETING 404351 7/7/2017 US BANK, 6/26/2017 JUNE 2017 CITY $126.51 PARKS-MONTHLY MARKETING FEE 404351 7/7/2017 US BANK, 6/26/2017 JUNE 2017 CITY $199.00 PARKS-NETPULSE-APP PAYMENT 404351 7/7/2017 US BANK, 6/26/2017 JUNE 2017 CITY $5.00 PARKS-GOOGLE DOMAIN 57367 7/7/2017 US BANK, 6/26/2017 JUNE 2017 PROCARD $429.04 PKDBC-GOOGLE ADWORDS 57367 7/7/2017 US BANK, 6/26/2017 JUNE 2017 PROCARD $9-00 PAEC-FB AD AGRICULTURAL SUPPLIES $5,199.14 258220 7/14/2017 LOWE'S HIW INC, 5/25/2017 901499 $103.40 PWST-MAINT SUPPLIES 258220 7/14/2017 LOWE'S HIW INC, 5/30/2017 902859 $8.35 PWST-MAINT SUPPLIES 258290 7/14/2017 WILBUR-ELLIS COMPANY, 5/31/2017 10927981 $1705 PKM-MAINT SUPPLIES 258273 7/14/2017 TIMCO INC, 6/2/2017 293040 $19566 SWM-MAINT SUPPLIES 70