FEDRAC MINUTES 6-27-2017 CITY'0i
Federal Allay
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday,June 27, 2017 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge
STAFF MEMBERS IN ATTENDANCE: City Attorney, Ryan Call; Deputy Public Works
Director/PAEC Project Director, EJ Walsh; PAEC Executive Director, Theresa Yvonne; Deputy
Police Chief, Stephen Neal; Accounting Supervisor, Chase Donnelly; Administrative
Assistant, Robyn Buck.
OTHERS PRESENT: Diana Noble-Guilford
PUBLIC COMMENT:
Motion to approve the agenda; motion seconded and carried 3-0.
APPROVAL OF SUMMARY MINUTES: Motion to approve the April 25, 2017 minutes;
motion seconded and carried 3-0.
APPROVAL OF SUMMARY MINUTES: Motion to approve the May 23, 2017 minutes;
motion seconded and carried 3-0.
REMODELING OF THE POLICE CRIME SCENE VAN: Presented by Deputy Police Chief,
Stephen Neal.
The Police Department is requesting to use $80,504.31 of the replacement reserve fund to
remodel and redesign to crime scene van.
Motion to forward the request to redesign and remodel the Police Crime Scene Van
through Tri-Van Truck Company to the July 5, 2017 consent agenda for approval; motion
seconded and carried 3-0.
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RESOLUTION: AUTHORIZING THE MAYOR, OR DESIGNEE, TO ENTER INTO GOODS AND
SERVICE AGREEMENTS FOR UP TO $50,000 PER CONTRACT FOR EVENTS AT THE PAEC:
Presented by City Attorney, Ryan Call.
The current cut off is $20,000 before council approval is needed, per the purchasing
guidelines. This resolution would help book last minute shows, get better pricing, and has
other advantages. It will also protect the technical writer involved in the contract as the
contracts can be problematic with sensitive issues. Publicizing the amount of money spent
to book shows can be detrimental to getting the best price. These would be events that are
already budgeted.
Motion to forward the Resolution authorizing the Mayor, or designee, to enter into goods
and services agreements for up to $50,000 per contract for events at the Performing Arts
and Event Center to the July 5, 2017 consent agenda for approval; motion seconded and
carried 3-0.
SEATTLE SMTSA LIMITED PARTNERSHIP DBA VERIZON WIRELESS SITE LEASE AGREEMENT:
Presented by City Attorney, Ryan Call.
This is an agreement to lease an existing site at Panther Lake. The city would receive $2,731
per month with a 3% increase every year for five years.
Motion to forward the proposed lease agreement to the July 5, 2017 consent agenda for
approval; motion seconded and carried 3-0.
PAEC MONTHLY REPORT: Presented by Accounting Supervisor, Chase Donnelly.
The project is on budget. One more item may need to be paid for out of the construction
contingency. There were no further updates on naming rights.
No further action.
INVESTMENT PORTFOLIO MEMORANDUM: Presented by Accounting Supervisor, Chase
Donnelly.
$50 million of city cash was invested to take advantage of rising interest rates. The LGIP
investment has a one day maturity rate so that cash can be withdrawn at any time.
No further action.
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CITY'0i
Federal Allay
MONTHLY FINANCIAL REPORT - MAY 2017: Presented by Accounting Supervisor, Chase
Donnelly.
Mr. Donnelly summarized the Monthly Financial Report for May 2017. Notable areas
include:
• Dumas Bay — Doing well, 69.8% above 2017 year to date budget. Committee Chair
Duclos would like a long term plan for Dumas Bay to identify what needs to be done
and when.
• Sales Tax — Doing well, 2.3% above 2017 year to date budget
• REET— Doing well, $941K above 2017 year to date budget in part due to five
commercial property sales
• Utility Tax— 26.4% above 2017 year to date budget
• Fund Balance — Doing reasonably well
• CD Permits and Fees — Doing well, 30.5% above 2016 year to date actual
• Designated Operating Fund — Under Interest Summary, the year to date budget is
962% above actual. This is correct and is based on the year to date budget, which is
only a percentage of the actual budget. The budget was not adjusted according to
interest rates.
There was a discussion about making a recommendation to the Mayor to open up
discussions on renegotiating with Lakehaven. Committee Chair would like to discuss the
deficit at the next FEDRAC meeting.
Motion to forward approval of the May 2017 Monthly Financial Report to the July 5, 2017
consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS— MAY 2017: Presented by Accounting Supervisor, Chase Donnelly.
Mr. Donnelly
There were no questions on vouchers.
Motion to forward the Vouchers to the July 5, 2017 consent agenda for approval; motion
seconded and carried 3-0.
AUTHORIZE PURCHASE OF THE EVENT FURNITURE FOR THE PERFORMING ARTS & EVENT
CENTER: Presented by PAEC Executive Director, Theresa Yvonne.
Removed from the agenda.
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Federal Way
ORCHESTRA CHAIRS, MUSIC STANDS AND EQUIPMENT FOR THE PAEC: Presented by PAEC
Executive Director, Theresa Yvonne.
Removed from the agenda.
OFFICE FURNITURE FOR THE PAEC: Presented by PAEC Executive Director, Theresa Yvonne.
Removed from the agenda.
OTHER:
Chair Duclos read aloud a memo on the City Services Agreement for the ST3 design written
by Ade Ariwoola.
NEXT MEETING: Tuesday, JULY 25, 2017 @ 4:30 p.m.
MEETING ADJOURNED: 5:45 p.m.
Tuesday,June 27, 2017 Page 4