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LUTC PKT 08-07-2017 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 City of Federal Way City Council Land Use/Transportation Committee August 7, 2017 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description Presenter Page Action or Info Council Date Time A. Approval of Minutes: July 10, 2017 Tenuta 3 Action N/A 5 min B. Demolition of Structures at 36818 8th Ave S – Bid Award Doucette 7 Action September 5, 2017 Consent 5 min C. Authorization to Apply for Department of Ecology Water Quality Capacity Grant Thurlow 11 Action September 5, 2017 Consent 5 min D. 2018 Asphalt Overlay Program – Preliminary Project List & Authorization to Bid Huynh 13 Action September 5, 2017 Consent 5 min 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, September 11, 2017 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN This page left blank intentionally. 2 City of Federal Way City Council /\F T Land Use/Transportation Committee July 10, 2017 5:00 o.m. MEETING SUMMARY City Hall Council Chambers Committee Members in Attendance: Committee Chair Bob Celski and Committee member Lydia Assefa-Dawson. Council members in attendance: Deputy Mayor Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director/Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Assistant City Attorney Eric Rhoades, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Community Development Director Brian Davis, Planning Manager Robert Hansen, Principal Planner Margaret Clark, Senior Traffic Engineer Erik Preston, and Administrative Assistant II Mercedes Tenuta. 1. CALL TO ORDER Chair Celski called the meeting to order at: 5:02 PM. Committee amended the July 10, 2017 LUTC agenda to add "Authorization to Apply for Department of Ecology Terry Husseman Acco unt (THA) Grant" as item 'F'. • Moved : Assefa-Dawson • Seco nded: Celski • Pa ssed : 2-0 2. PUBLIC COMMENT (3 minutes) Shannon Neighbors: Current property owner who will be affected by the proposed rezone (Site specific #8-13) expressed concerns about turning a rural area into high density housing. She is highly opposed to what is being proposed and would like to know how the City plans on addressing issues such as sight lines, sewer installation, speeding, and most importantly the air/noise pollution. Chair Celski explained to Ms. Neighbors that Margaret [Clark], during her presentation, will explain what process(es) the City will go through. E-mail read into record by Mercedes Tenuta on behalf of Len Brannen: President of Shelter Resources, Inc. stated in regards to property access to the Kim/Chung parcels (Site specific #6) that he will be forwarding a support letter from King County Councilman Peter Von Reichbauer for consideration. 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: June 5, 2017 Committee approved the June 5, 2017 LUTC minutes as presented. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 2-0 B. Green Gables NTS '16 -SW 329th Way (Hoyt Rd SW to 51 st Pl SW) Council Date N/A July 18, 2017 Consent Senior Traffic Engineer Erik Preston gave a brief presentation about this item which included a study area map and project map. Mr. Preston reviewed the scoring of the area Committee Members Bob Ce/ski, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member 3 City Staff Marwan Salloum P.E, Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 C. D. and proposed locations for the traffic calming devices. One community meeting was held where priorities were discussed. Ballots were mailed favoring Option 1. Mr. Preston also touched on the estimated cost as well as remaining available funds. Committee member Assefa-Dawson and Mr. Preston briefly discussed other possible locations for the mini-roundabout and its challenges including the budget and type of intersection. Committee forwarded Option #1 (Authorize the installation of one (1) mini - roundabout at the intersection of 49th Ave SW & SW 329th Way and one (1) speed table on SW 329th Way east of 46th Ct SW) to the July 18, 2017 Council Consent Agenda for approval. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 2-0 Chair Celski announced that Council member Mark Koppang is excused from this meeting. Acceptance of Grant Funding for the LED Street Light Conversion Project Deputy Public Works Director/Street Systems Manager Desiree Winkler explained the benefits of LED Street lights including energy savings and less maintenance requirements. She stated that many cities are on board with this technology and outlined replacement costs based on who owns and/or maintains. Funding sources listed as grants, incentive rebates and a state bonding program. Ms. Winkler expanded on the bonding programs and the benefits of utilizing this type of funding source. Committee members asked clarifying questions in regards to cost savings in relation to utilizing bonding programs, the proposed timeline including design and construction, and the maintenance procedures between PSE and City owned lights. Committee forwarded Option #1 (Authorize staff to accept grant funding from the Department of Commerce Energy Efficiency Grant Program for the LED Street Light Conversion Project) to the July 18, 2017 Council Consent Agenda for approval. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 2-0 Submittal of Transportation Grant Applications Deputy Public Works Director/Street Systems Manager Desiree Winkler presented the specific grant funding programs and the three (3) projects selected for grant applications: 1. Sacajawea Middle School & Park Sidewalks -Phase 2: Possible grant funding of $500,000 from the Transportation Improvement Board (TIB) Urban Sidewalk Program. 2. SW 340th St Improvements -3ih Ave SW: Possible grant funding of $4.2M from the TIB Urban Arterial Program. 3. 21st Ave S (S 314th to S 316th Street) Pedestrian Connection (aka Grand Staircase): Possible grant funding of $750,000 from the Puget Sound Regional Council (PSRC) Transportation Alternatives Program. Chair Celski and Ms. Winkler had a brief discussion regarding the chances of success for each program, the proposed City match sources, and savings from other CIP projects. Committee forwarded Option #1 (Authorize staff to submit the proposed transportation grant applications) to the July 18, 2017 Council Consent Agenda July 18, 2017 Consent July 18, 2017 Consent Committee Members Bob Ce/ski, Cf1air 4 City Staff Marwan Salloum P.E., Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 Lydia Assefa-Dawson, Member Mark Koppang, Member E. for approval. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 2-0 Selection Process -2017 Amendments to the Federal Way Comprehensive Plan (FWCP) Principal Planner Margaret Clark outlined the Comprehensive Plan amendment process, review steps, and timeline. Ms. Clark stated there were 13 site-specific rezone requests received but Site #1 (Pool) and Site #4 (Cherian) were withdrawn. The remaining 11 sites, including maps and site pictures, were presented as follows: Site #2 -Lakota Rezone: 3.09 acres located south of 21st Pl SW and north of SW Dash Point Rd. Currently vacant land designated as Professional Office (PO) with the request for Neighborhood Business. Reason for the request is property for sale for a while and no potential buyers interested in the PO designation. Si te #3 -Puget Cen t er Property: 4.03 acres located north of S 312th St and east of 1st Ave S. Currently vacant land designated as Neighborhood Business with the request for Single Family High Density. Reason for the request due to the housing crisis in King County the best use for this land is for residential housing. Site #5 -Campbell: 5 acres located west of 8th Ave S between S 373rd St & S 376th St. Currently designated as Single Family Low Density with the request for Single Family Medium Density. Reason for the request is due to the need for additional single family homes in Federal Way. Site #6 -Shelter Resources Park and Ride TOD: 3.45 acres located south of S 275th St and east of Pacific Highway S. Currently vacant land designated as Single Family High Density Residential with the request for Multi-family Residential. Reason for the request is to allow transit-oriented multi-family housing due to the parcel location within half-mile of the planned Sound Transit Light Rail Station. Site #7 -Dematteis/Gabrielson Property: 2 acres located south of S 320th St and west of 21st Ave SW. Currently vacant land designated as Professional Office with the request for Single Family High Density Residential. Reason for the request is to better utilize the property and provide affordable single family lots. Sites #8-13: All located in same vicinity and all currently designated as Single Family Medium Density. Sites requesting Single Family High Density Residential RS 7.2 (One unit per 7,200 sq. ft.): • Site #8 {J ohnson)-0.44 acres located north & west of Milton Rd South. Reason for the request is there is a need for more single family housing in the city. • Site #10 (Otteson) -4.18 acres located north and west of Milton Rd South, south of I-5. Reason for the request is that there is no need for their pasture and the City needs more housing. • Site #11 (Beard)-4.52 acres located south of Milton Rd South. Reason for request is to make the parcels more appealing to a developer for a subdivision. • Si t e #13 {Dararak) 2.4 acres located south of Milton Rd South. Reason for request is to encourage development. Site #9 -Neether: 2.66 acres east of Milton Rd South and is requesting Neighborhood Business The reason for the request is due to the vicinity to the noise of I-5, a commercial development seems more appropriate. Site #12 -Elli ng son: 13.38 acres located east of Milton Rd S and north of S 375th Street July 18, 2017 Public Hearing Committee Members Bob Ce/ski, Chair 5 City Staff Marwan Salloum P.E, Public Works Director Mercedes Tenuta, Administrative Assistant II (253) BJS-2701 Lydia Assefa-Dawson, Member Mark Koppang, Member F. and is requesting Single Family High Density Residential due to the need for more housing in the area. Committee members asked clarifying questions regarding driveways directly entering & exiting to/from arterials (Site #7), what occurs when a property is currently on septic (Site #5), access and easement requirements pertaining to the Park and Ride (Site #6), and whether or not the agreement of the adjacent properties is necessary. *Chair Celski allowed a public comment at the end of the presentation: Shannon Montgomery: Current property owner who will be affected by the proposed rezone (Site Specific #6) expressed concerns about drugs, crime and homelessness as well access since it directly borders her property. Planning Manager Robert Hansen clarified that any type of proposal would still be required to meet specifications. Committee forwarded the Mayor's recommendation (That the citizen-initiated site-specific requests move forwa rd for further consideration ) to the July 18, 2017 City Council meeting for a public hearing, as presented . • Moved : Assefa-Dawson • Seconded: Celski • Passed: 2-0 After the motion, Community Development Director Brian Davis directed Ms. Clark to explain the next steps. She outlined the next steps to include a Public Hearing at City Council on July 18, 2017 to determine which sites should be studied further. Beyond this would include Development Review Committee (DRC), SEPA, notifying adjacent property owners and a Planning Commission Public Hearing, noting that there will be many chances for public comment. [Add Item] Authorization to Apply for Department of Ecology Terry Husseman Account (THA) Grant Surface Water Manager Theresa Thurlow explained that this particular grant was announced last week and can be used to support locally sponsored projects that restore/enhance natural environment. Ms. Thurlow confirmed grant qualification for the West Hylebos Trail and Brook Lake Connector Project and itemized its benefits. Ms. Thurlow also touched on the fact that this project has already been budgeted for and any grant funding awarded would reduce the City's contribution. Chair Celski thanked Ms. Thurlow and Public Works Director Marwan Salloum for taking quick action to add this item. Committee forwarded Option #1 (Authorize SWM staff to apply for Department of Ecology Terry Husseman Account (THA) Grant) to the July 18, 2017 Council Consent Agenda for approval. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 2-0 4. OTHER 5. FUTURE MEITINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, August 7, 2017 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at: 6:10pm July 18, 2017 Consent Committee Members Bob Ce/ski, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member 6 City Staff MaMan Salloum P.E, Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 COUNCIL MEETING DATE: September 5, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: DEMOLITION OF STRUCTURES AT 36818 8TH A VE S-BID AWARD POLICY QUESTION: Should City Council award the Demolition of Structures at 36818 8th Ave S Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation MEETING DATE: August 7, 2017 CATEGORY: C8J Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Tony Doucette, P.E., SWM Project Engineer 1't> DEPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated August 7, 2017 . Options Considered: 1. Award the Demolition of Structures at 36818 8th Ave S Project to Woodland Industries General Contracting, Inc., the lowest responsive, responsible bidder, in the amount of $48,500.00 and approve a 10% contingency of $4,850.00, for a total amount of $53,350.00 and authorize the Mayor to execute the contract. 2. Reject all bids for the Demolition of Structures at 36818 8th Ave S Project and direct staff to rebid the project and return to Committee for further action. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 5, 2017 City Council consent agenda for ap roval. COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September fh, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to Award the Demolition of Structures at 36818 81h Ave S Project to Woodland Industries General Contracting, Inc., the lowest responsive, responsible bidder, in the amount of $48,500.00 and approve a 10% contingency of $4,850.00, for a total amount of $53,350.00, and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -11/2016 7 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE# RESOLUTION# DATE: August 7, 2017 CITY OF FEDERAL WAY MEMORANDUM TO: VIA: Land Use and Transportation Committee ~ Jim Ferrell, Mayor Marwan Salloum, P.E., Director of Public Works ,.-::/'- Theresa Thurlow, P .E., Surface Water Manager :..Y" FROM: Tony Doucette, P.E., Surface Water Management Project Engineer-f'l> SUBJECT: Demolition of Structures at 36818 8th Ave S -Bid Award BACKGROUND The City acquired the Larson-Justice property at 36818 8th Ave Sin December, 2015 using Surface Water Management Capital funds for the purpose of open space conservation. The property is located in the Spring Valley along the North Fork of West Hylebos Creek with approximately 130 feet of the Creek crossing the property. This project will demolish all structures on site, decomission the septic tank, remove two underground fuel tanks and decomission a small well. On September 20, 2016, City Council directed staff to proceed with historical mitigation and authorized staff to bid the demolition following completion. Nine bids were received on July 13, 2017 for the Demolition of Structures at 36818 8th Ave S and are summarized on the attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Woodland Industries General Contracting, Inc. with a total bid of $48,500.00. PROJECT ESTIMATED EXPENDITURES Cultural Resources Survey and Historical Documentation Demolition Project Cost 10% Contingency Total Project Costs AVAILABLE FUNDING Small CIP Projects 2017 Total Available Budget cc: Project File Day File 8 $21,968.55 $48,500.00 $4,850.00 $75,318.55 $150,000 $150,000 De m o l i t i o n o f S t r u c t u r e s a t 3 6 8 1 8 8 t h A v e S Bi d O p e n i n g D a t e J u l y 1 3 , 2 0 1 7 It e m # Bi d I t e m UN I T Q T Y U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l U n i t P r i c e T o t a l 1 M o b i l i z a t i o n LS 1 1 , 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 4, 4 0 0 . 0 0 $ 4, 4 0 0 . 0 0 $ 11 , 9 5 0 . 0 0 $ 11 , 9 5 0 . 0 0 $ 66 0 . 0 0 $ 66 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 6,250.00$ 6,250.00$ 1,650.00$ 1,650.00$ 15,500.00$ 15,500.00$ 8,000.00$ 8,000.00$ 2 A s b e s t o s a b a t e m e n t & p r o p e r d i s p o s a l LS 1 2 , 5 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 1, 9 8 0 . 0 0 $ 1, 9 8 0 . 0 0 $ 3, 3 7 5 . 0 0 $ 3, 3 7 5 . 0 0 $ 8, 2 5 0 . 0 0 $ 8, 2 5 0 . 0 0 $ 4, 5 8 4 . 0 0 $ 4, 5 8 4 . 0 0 $ 2, 8 0 0 . 0 0 $ 2, 8 0 0 . 0 0 $ 1,000.00$ 1,000.00$ 4,510.00$ 4,510.00$ 18,500.00$ 18,500.00$ 2,500.00$ 2,500.00$ 3 D e c o m i s s i o n d i e s e l f u e l u n d e r g r o u n d s t o r a g e t a n k L S 1 3 , 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 5 . 2 0 $ 3, 0 0 5 . 2 0 $ 11 , 1 8 2 . 5 8 $ 11 , 1 8 2 . 5 8 $ 2, 7 5 0 . 0 0 $ 2, 7 5 0 . 0 0 $ 5, 4 0 7 . 9 0 $ 5, 4 0 7 . 9 0 $ 4, 5 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 5,000.00$ 5,000.00$ 5,500.00$ 5,500.00$ 7,200.00$ 7,200.00$ 9,000.00$ 9,000.00$ 4 D e c o m i s s i o n c o o k i n g o i l u n d e r g r o u n d s t o r a g e t a n k L S 1 1 , 5 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 3, 1 4 2 . 7 0 $ 3, 1 4 2 . 7 0 $ 5, 6 4 0 . 2 5 $ 5, 6 4 0 . 2 5 $ 2, 7 5 0 . 0 0 $ 2, 7 5 0 . 0 0 $ 2, 9 7 2 . 7 5 $ 2, 9 7 2 . 7 5 $ 4, 5 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 5,000.00$ 5,000.00$ 3,300.00$ 3,300.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 5 D e c o m i s s i o n p r i v a t e w e l l LS 1 2 , 5 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 5, 5 0 0 . 0 0 $ 5, 5 0 0 . 0 0 $ 1, 4 2 9 . 8 2 $ 1, 4 2 9 . 8 2 $ 11 , 0 0 0 . 0 0 $ 11 , 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 2, 1 0 0 . 0 0 $ 2, 1 0 0 . 0 0 $ 8,250.00$ 8,250.00$ 550.00$ 550.00$ 15,500.00$ 15,500.00$ 1,000.00$ 1,000.00$ 6 D e m o l i s h h o u s e a n d c i s t e r n b u i l d i n g LS 1 1 3 , 5 0 0 . 0 0 $ 13 , 5 0 0 . 0 0 $ 21 , 4 5 0 . 0 0 $ 21 , 4 5 0 . 0 0 $ 10 , 2 1 7 . 6 5 $ 10 , 2 1 7 . 6 5 $ 17 , 6 0 0 . 0 0 $ 17 , 6 0 0 . 0 0 $ 16 , 4 1 7 . 3 5 $ 16 , 4 1 7 . 3 5 $ 14 , 0 0 0 . 0 0 $ 14 , 0 0 0 . 0 0 $ 24,000.00$ 24,000.00$ 33,000.00$ 33,000.00$ 28,500.00$ 28,500.00$ 35,000.00$ 35,000.00$ 7 D e m o l i s h b a r n , s h e d s a n d p u m p h o u s e LS 1 6 , 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 10 , 8 9 0 . 0 0 $ 10 , 8 9 0 . 0 0 $ 8, 3 7 6 . 5 3 $ 8, 3 7 6 . 5 3 $ 14 , 8 5 0 . 0 0 $ 14 , 8 5 0 . 0 0 $ 20 , 9 3 8 . 4 4 $ 20 , 9 3 8 . 4 4 $ 14 , 0 0 0 . 0 0 $ 14 , 0 0 0 . 0 0 $ 19,000.00$ 19,000.00$ 16,500.00$ 16,500.00$ 17,000.00$ 17,000.00$ 3,000.00$ 3,000.00$ 8 D e c o m i s s i o n s e p t i c t a n k LS 1 1 , 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 77 0 . 0 0 $ 77 0 . 0 0 $ 1 , 7 3 9 . 6 2 $ 1, 7 3 9 . 6 2 $ 1, 6 5 0 . 0 0 $ 1, 6 5 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 1,450.00$ 1,450.00$ 1,100.00$ 1,100.00$ 3,500.00$ 3,500.00$ 1,500.00$ 1,500.00$ 9 C o n t a m i n a t e d s o i l r e m o v a l TN 3 0 2 5 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 12 1 . 0 0 $ 3 , 6 3 0 . 0 0 $ 94 . 5 1 $ 2 , 8 3 5 . 3 0 $ - $ - $ 7 5 . 0 0 $ 2 , 2 5 0 . 0 0 $ 19 5 . 0 0 $ 5 , 8 5 0 . 0 0 $ 200.00$ 6,000.00$ 550.00$ 16,500.00$ 125.00$ 3,750.00$ 50.00$ 1,500.00$ 10 U n e x p e c t e d s i t e c o n d i t i o n s FA 1 1 0 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 11 , 0 0 0 . 0 0 $ 11 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 11 , 0 0 0 . 0 0 $ 11 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10,000.00$ 10,000.00$ 11,000.00$ 11,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ To t a l 4 8 , 5 0 0 . 0 0 $ To t a l 6 5 , 7 6 7 . 9 0 $ To t a l 6 6 , 7 4 6 . 7 5 $ To t a l 7 0 , 5 1 0 . 0 0 $ To t a l 6 9 , 5 7 0 . 4 4 $ To t a l 7 1 , 7 5 0 . 0 0 $ Total85,950.00$ Total93,610.00$ Total122,450.00$ Total74,500.00$ Engineers Estimate To t a l (B i d i t e m s i n c l u d e s a l e s t a x ) Bi d # 6 Cl e a r c r e e k C o n t r a c t o r s In c . Bi d # 3 Da v e ' s H o m e R e p a i r a n d Co n s t r u c t i o n , L L C Bi d # 1 Wo o d l a n d I n d u s t r i e s Ge n e r a l C o n t r a c t i n g I n c . Bid #9 Green Earthworks Construction, Inc. Bi d # 4 Ma l t b y C o n t a i n e r Re c y c l i n g & D e m o l i t i o n Bi d # 2 SK Y C O R P L T D Bid #7 3 Kings Environmental, Inc.Bid #8 A&D Quality Construction Co. Bi d # 5 R. L . C l e a r i n g & Ex c a v a t i n g , I n c . 7/20/2017 9 This page left blank intentionally. 10 COUNCIL MEETING DATE: September 5, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO APPLY FOR DEPARTMENT OF ECOLOGY WATER QUALITY CAPACITY GRANT POLICY QUESTION: Should City Council authorize staff to apply for Department of Ecology Water Quality Capacity Grant? COMMITTEE: Land Use Transportation Committee MEETING DA TE: August 7, 201 7 CATEGORY: ~ Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Theresa Thurlow P.E. Surface Water Mana ger j/' DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated August 7, 2017 Options Considered: 1. Authorize SWM staff to apply for Department of Ecology Water Quality Capacity Grant. 2. Do not authorize SWM staff to apply for Department of Ecology Water Quality Capacity Grant. MAYOR'S RE COMMENDATION: Option 1 COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 5, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize SWM staff to apply for the Department of Ecology Water Quality Capacity Grant" (BELOW TO BE COMPLETED BY CITY CLERKS OFFfCE) COUNCIL ACTION: D APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-11/2016 11 COUNCIL BILL# 1sT reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: August 7, 2017 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor -t / Marwan Salloum ,P .E. Public Works Director W.-/\--' EJ Walsh, P.E. Public Works Deputy Director VV" Theresa Thurlow, P.E Surface Water Manager Y Authorization to apply for Department of Ecology Water Quality Capacity Grant BACKGROUND: It is anticipated Department of Ecology (Ecology) will announce availability of funding under the 2017- 2019 Water Quality Capacity Grant opportunity. This grant is available for use in National Pollutant Discharge Elimination System (NPDES) permit programs. The funding is targeted at providing capacity for jurisdictions to implement their permit requirements. Funding levels are not yet known, however there is no grant match required. It is anticipated the application cycle will open mid-August. C r Pm_i,;ct Fik Day lik 12 COUNCIL MEETING DATE: September 5, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2018 ASPHALT OVERLAY PROGRAM PRELIMINARY PROJECT LIST AND AUTHORIZATION TO BID POLICY QUESTION: Should the Council approve the 2018 Asphalt Overlay Program Preliminary Project List, and authorize staff to proceed with the design and bid of the proposed 2018 Asphalt Overlay Program? COMMITTEE: Land Use and Transportation Committee MEETING DATE: August 7, Wl7 CATEGORY: ~ Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Jeff Huynh Street Systems Engineer ~ DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 5, 2017. Options Considered: 1. Approve the list of streets for the 2018 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2018 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2018 Asphalt Overlay Budget to the lowest responsive, responsible bidder. 2. Direct staff to modify the preliminary list and return to Committee for further action. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 5 2017 City Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the September 5, 2017 City Council consent agenda for approval. Bob Celski, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to approve the list of streets for the 2018 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2018 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2018 Asphalt Overlay Budget to the lowest responsive, responsible bidder. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTlON 0 MOVED TO SECOND READING (ordinances only) REVISED-11/2016 13 COUNCIL BILL# lsT reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: BACKGROUND: August 7, 2017 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee V Jim Ferrell, Mayor Marwan Salloum, P .E., Public Works D~.,:.tor Jeff Huynh, Street Systems Engineer ~ 2018 Asphalt Overlay Program Preliminary Project List and Authorization to Bid Public Works staff has developed a list of recommended streets for the 2018 Asphalt Overlay Program. The total estimated budget for the program is $1,933,267 and is comprised of the following: • 2018 Proposed Overlay Budget • 2018 Structures Budget • 2017 Carry Forward (estimate) TOT AL FUNDING AVAILABLE $1,517,000 $166,267 $250,000 $1,933,267 The transfer of the $166,267 from the structures budget is for the City's annual Sidewalk Maintenance Program, and will cover the costs associated with the replacement of substandard wheelchair ramps, and repairing existing curb, gutter, and sidewalks within the overlay project area. The following is a preliminary list of streets to be included in the 2018 Asphalt Overlay Program. The streets were selected using the City's Pavement Management System and were verified by field reconnaissance. The costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity map and more detailed area maps are attached for your information. SCHEDULE DESCRIPTION AMOUNT A S 312TH ST (Pacific Hwy S to 28th Ave S) $631,850 B 23RD A VE S (S 312th St to 19th Pl S) $414,000 C SW CAMPUS DR (19th Ave SW to 7th Wy SW) $548,900 D SW CAMPUS DR (7th Wy SW to 1st Ave S) $590,000 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $2,184,750 5% Construction Contingency $109,238 Pavement Management System $0 In-house Design $60,000 Construction Administration $100,000 Printing and Advertising $4,000 ESTIMATED TOTAL PROGRAM COST: $2,457,988 The estimated cost of $2,457,988 is a preliminary figure used for estimating purposes only and includes construction administration, five percent construction contingency, in-house design and construction management, printing and advertising. The 2018 Asphalt Overlay Project will be awarded within the available overlay program budget. Once Council approves the list of streets for the Ovcir4ay Program, staff will begin the final design. The anticipated date for advertising is January 2018, with construction beginning in April 2018. City of Federal Way Legend: A B _,- C -------"' D ~ Federal Way 2018 ASPHALT OVERLAY PROJECT This map is intended for use as a graphical representation. /\ The City of Federal Way makes W no warranty as to its accuracy. N l City of Federal Way / /---j / / j </1 , ____ . tr: Legend: 2018 ASPHALT OVERLAY PROJECT SCHEDULE A Map Date: August 2017 City of Federal Way 33325 8th Ave S Federal Way, Wa . 98003 (P) 253-835-7000 (W) www.c ityoffederalway.com S 304TH ST U) ~ :I: -Y-1---....___+--.-~ !: 1--------. 0 f ,----1 S 320TH ST -t -l j i i i i i j .. ,..........._,_+-__._~-----L.._1 i i i i i i j I : 1-- ,~~ -U) w ~ :I: t-co N . i i i ; i i i ; I I. I ~ 1l1 LJ , , { ..... ··1 / I I ~ ,•-••-••• l.-.. , -----.. ;,--"' I z I \ ' : f \ \ i ' ~ ~---/ I 6 J I This map is intended for use \ ~ Federal Way as a graphical representation . The City of Federal Way makes no warranty as to its accuracy. N City of Federal Way Legend : < ~ Federal Way (/) ~ ::c u u: 0 f 2018 ASPHALT OVERLAY PROJECT SCHEDULE B S 312TH ST fl) UI ~ Q S 316TH ST m: (") N S 320TH ST Map Date: August 2017 City of Federal Way 33325 8th Ave S Federal Way, Wa. 98003 (P) 253-835-7000 . 0N) www.cityoffederalway.com i I i ! ! i i ! i ; / i i i • ..11 '· ,.;, = t· l \ r·-··-·· ·-··1 \ i i .\ ,= .,.=. ··-··-·· / / / I This map is intended for use as a graphical representation. /\ The City of Federal Way makes W no warranty as to its accuracy. N City of Federal Way l ( ;: 2018 ASPHALT OVERLAY PROJECT SCHEDULE C y u, r, SW CAMPUS DR ~ ;: t-u, u, -w N ~ :::c: t-c,, - Legend : ~ Federal Way Map Date: August 2017 City of Federal Way 33325 8th Ave S Federal Way, Wa . 98003 (P) 253-835-7000 (W) www.cityoffederalway.com y _,., Co~ ~~ ~~ ~~ -----,1---f This map is intended for use as a graphical representation. /\ The City of Federal Way makes W no warranty as to its accuracy. N City of Federal Way -·---.-1.---- Legend : D ) !-.. A Federal Way I 2018 ASPHALT OVERLAY PROJECT SCHEDULED G Map Date: August 2017 City of Federal Way 33325 8th Ave S Federal Way, Wa . 98003 (P) 253-835-7000 (W) www.cltyoffederalway.com I This map is intended for use as a graphical representation. /\ The City of Federal Way makes W no warranty as to its accuracy. N