PRHSPSC PKT 08-23-2017City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
August 23, 2017 City Hall
5:00 p.m. H lebos Conference Room
AGENDA
*SPECIAL MEETING*
1. CALL TO ORDER
2. COMMITTEE BUSINESS
Topic Title/ Description Presenter Page Action Council
or Info Date
A. Adoption of Violence Prevention Coalition Steering Koppang 3 Action City Council
Committee Recommendations Business
9/5/17
B. Establishment of a City Council /School Board Koppang 7 Action City Council
Co- committee Business
9/5/17
3. NEXT REGULAR MEETING: September 12, 2017
4. ADJOURNMENT
Committee Members City Staff
Mark Koppang, Chair John Hutton, Parks Director
Lydia Assefa- Dawson Mary Jaenicke, Administrative Assistant II
Martin Moore 1
K: \PRHSPS Committee \2017 \08 -23 -2017 Agenda.doc
This Page Left Blank Intentionally
COUNCIL MEETING DATE: September 5, 2017 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Adoption of Violence Prevention Coalition Steering Committee Recommendations
POLICY QUESTION: Should the City approve the adoption of all or a portion of the ten Violence
Prevention Coalition Steering Committee recommendations.
COMMITTEE: PRHSPS MEETING DATE: 8/23/17
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Chair Mark Kopp DEPT:
Background: The VPCSC submitted ten recommendations for City Council review and potential
implementation.
Attachments: Draft committee recommendation
Options Considered: 1. Approve the draft document as written
2. Approve modified draft document
3. Take no action
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
ommittee
�~ •ML��WY f'c
".4( 1 Initial/Date
A-4cC iRr�r.t+a,ylc,
1y, \1 DIRECTOR APPROVAL:
Council InitiaVDate
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed VPCSC recommendations to the September
5, 2017 business agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed VPCSC recommendations. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 11/2016
RESOLUTION #
A Path Forward to Implementation of the VPCSC Recommendations
How We Got Here
In 2016 Federal Way was rocked by three murders that occurred within 48 hours. With the
understandable outrage felt by the community, the need to do something to address violence in Federal
Way became a high priority. Rather than being reactionary in their response and 'just doing something,"
the City Council and Mayor saw wisdom is utilizing the expertise that exists within the community to
gain understanding of the issues that led to the violence we experienced, with the aim of identifying
sustainable long -term solutions. It was from this beginning that the Violence Prevention Coalition
Steering Committee was conceived.
The formation of the Violence Prevention Coalition Steering Committee was unanimously approved by
the Federal Way City Council. Based on Council approval, a call for volunteers to serve on the newly
approved VPCSC was made by Mayor Jim Ferrell. Applications were accepted by the city, reviewed by
the staff and appointments were made.
The Steering Committee was comprised of concerned individuals that live or work in Federal Way and
the Federal Way Police Chief Andy Hwang, as well as Federal Way School District Superintendent Dr.
Tammy Campbell and Assistant Superintendent Dr. Dani Pfeiffer. The mission of the Steering Committee
was to complete a comprehensive survey of the occurrences of violence within Federal Way for the
identification of the root causes. With the identification of root causes, the committee then discussed
potential solutions as well as community partners that could aid in addressing the identified root causes.
The VPC Steering Committee completed their service to the City when they submitted their report
detailing the nature of the challenge we face along with recommendations for council consideration and
potential implementation.
The Federal Way City Council and Mayor were pleased to receive the completed report in April of 2017
after almost a year of dedicated work by the VPC Steering Committee. The Federal Way City Council and
Mayor, along with the citizens of Federal Way, are indebted to the VPC Steering Committee volunteers
for their committed and thoughtful service to the City and surrounding community. The City Council and
Mayor also owe it to the VPC Steering Committee and City to give full consideration to their
recommendations.
VPC Steering Committee Recommendations
After extensive research, the VPC Steering Committee reached the conclusion that the majority of
violence in our City occurred in the youth and young adult communities. Based on this, the VPC Steering
Committee made the following recommendations to reduce violence:
1. Bystander awareness training.
2. Expansion of restorative justice practices.
3. Promotion of safe gun storage practices.
4. Expansion of youth mentorship programs.
4
5. Establishment of a one -stop resource center for at risk youth and young adults.
6. Establishment of after school programs.
7. Expanded social /emotional training for youth, young adults, and families.
8. Establishment of a program in Federal Way to address youth and young adult substance abuse.
9. Establishment of a youth employment program.
10. A city of Federal Way staff position to facilitate implementation of these recommendations.
Next Steps
With the completion of the VPC Steering Committee report the question being asked is "what's next ?"
The first step was for the City Council Parks & Recreation, Human Services, and Public Safety Committee
to review the recommendations. The committee began its review in the May 2017 meeting and
completed it during the June 2017 meeting.
The next step is for the PRHSPS committee to vote on forwarding all, or a portion, of the ten
recommendations to the full council for further discussion and potential implementation.
Potential Implementation Path
Based on PRHSPS Committee evaluation and staff feedback some, but not all, of the VPCSC
recommendations could potentially be implemented independently by the City. Based on this the
Council has two choices: moving forward on its own with the implementation of a portion of the VPCSC
recommendations or, in collaboration with the School District, County and State potentially implement
all or a majority of the recommendations.
Moving forward, if the path chosen by the Council is to move forward independently, it is the opinion of
the PRHSPS Committee that the following recommendations could be implemented in the near term
with little significant additional resources required:
1. Recommendation 1: Bystander Awareness
The "Green Dot" bystander awareness training provided by DAWN would serve the city
well and require minimal time, effort and resources from the city to implement.
2. Recommendation 2: Expansion of restorative justice practices.
The City Municipal Court has taken great steps forward in implementation of restorative
justice practices in their sentencing already. The Committee members also recommend t
that restorative justi
3. Recommendation 3: Promotion of safe gun storage and practices.
The Police Department has already secured partners in the city willing to offer gun safes
at discounted rates.
4. Recommendation 4: Expansion of youth mentorship programs.
Continue to encourage and support the mentorship efforts by the City staff with the
recommendation that the staff effort remain voluntary with no additional city
compensation.
5
5. Recommendation 6: Establishment of after - school programs.
In collaboration with the School District, the Community Center Staff have created an
afterschool program at the Community Center. The program is scheduled to begin in
September of 2017.
The remainder of the VPCSC recommendations would require significantly more time and staff to
implement and collaboration with the School District and community partners would be essential. They
are as follows:
1. Recommendation 5: Establishment of a one -stop resource center.
2. Recommendation 7: Expanded social /emotional training.
3. Recommendation 8: Establishment of program to address youth and young adult substance
abuse.
4. Recommendation 9: Establishment of a youth employment program.
5. Recommendation 10: Additional City staff position to support implementation of the VPCSC
recommendations.
0
COUNCIL MEETING DATE: September 5, 2017_ _ ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Establishment of a City Council/School Board Co- committee
POLICY QUESTION: Should the City Council authorize the Deputy Mayor to appoint Council Members to a
negotiating team to negotiate an interlocal agreement, as authorized by RCW Chapter 39.34, with Federal Way
Public Schools to form a collaborative City Council/School Board Co- committee to address shared issues such as
those detailed in the Violence Prevention Coalition Steering Committee report, and to authorize staff to support
the negotiating team in these negotiations? In negotiating the agreement, the negotiating team will be guided by
the attached "Guidelines for the Establishment of a City Council/School Board Committee."
COMMITTEE: PRHSPS MEETING DATE: 8/23/17
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Chair Mark Koppang _ DEPT: N/A
Background: The VPCSC submitted ten recommendations for City Council review and potential
implementation. Based on some recommendations exceeding the scope of City government to implement, should
the City Council establish a formal collaborative body in partnership with the Federal Way Public School Board?
Attachments: Guidelines for the Establishment of a City Council/School Board Co- committee
Options Considered:
1. Authorize the negotiating team to negotiate an interlocal agreement guided by the draft Guidelines as written.
2. Amend the guidelines and authorize the negotiating team to negotiate an interlocal agreement guided by the
amended Guidelines.
3. Take no action.
MAYOR'S RECOMMENDATION: /
MAYOR APPROVAL: $ / i 5'17 DIRECTOR APPROVAL:
Committee Council Initial/Date
Initial/Date Initial/Date
�'e�G AC'*tvJOSlc
COMMITTEE RECOMMENDATION: I move to forward the authorization to negotiate an interlocal agreement with
the Federal Way Public Schools to the September S, 2017 business agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the authorization to negotiate an interlocal agreement
with the Federal Way Public Schools. "
(WOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
• APPROVED COUNCIL BILL #
• DENIED IsT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 11/2016 RESOLUTION #
Guidelines for the Establishment of a City Council /School Board Co- committee
Based on the review of the PRHSPS Committee review it is clear that not all of the recommendations
made by the VPCSC can be implemented by the City alone.
Understanding the importance of addressing the root causes of violence and the potential for a
substantially better outcome by operating in partnership with the School District, the Parks &
Recreation, Human Services, and Public Safety Committee proposes the formation of a City
Council /School Board Co- committee. This Co- committee would make policy recommendation based on
their collaboration and would be comprised of three members from the City Council and two members
from the School Board.
Key points of consideration:
1. Any policy recommendations made by the Co- committee would be forwarded to the
appropriate committee for each body for consideration and potential adoption by City Council
and School Board. Approval by both bodies would be required for policy recommendations to be
implemented by as determined by the Mayor and Superintendent and their staffs.
2. Membership appointments to this Committee would conform to the bylaws of the respective
bodies.
3. The Chair and Vice -chair positions for the Co- committee would rotate annually between the City
Council and School Board, with the appointed chair from each body filling these positions.
4. Agenda setting would include the designated lead staff members from the City and School
District as well as the committee Chair and Vice -chair and would occur at least a week prior to
the next meeting.
5. Assigned staff from both the City and School District would provide support for this Co-
committee, with additional staff attendance requested on an as needed basis, based on the
subject matter of each meeting.
6. Based on the recommended composition of three City Council members and two School Board
members, passage of any measure would require unanimity by the School Board members and a
majority of the Council members.
7. Meetings would occur quarterly unless additional meetings are agreed to. All meetings of the
Co- committee would be public and attendance by additional members of the School Board and
City Council would be welcome.
8. While initiated to coordinate implementation of the VPCSC recommendations, the scope of this
Co- committee could be expanded to include other areas of opportunity for collaboration as
opportunities arise.
9. The City Council /School Board Co- committee would have a twelve -month term starting in
January and would automatically renew unless one or both bodies vote to disband.
0
Conclusion
Based on the learnings from the VPCSC report and the dynamic nature of change occurring within the
City and School District, it is the opinion of the PRHSPS Committee that formal collaboration between
the City Council and School Board is essential to effectively address and implement the VPCSC
recommendations. We also believe formalized collaboration between the City Council and School Board
will effectively supplement the working relationship that already exists between the Mayor and
Superintendent and provide a public forum for collaborative discussion and development of the
comprehensive holistic solutions required to address the root causes of violence that affect both the
City and School District.
7