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LUTC PKT 09-11-2017 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 City of Federal Way City Council Land Use/Transportation Committee September 11, 2017 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description Presenter Page Action or Info Council Date Time A. Approval of Minutes: August 7, 2017 Tenuta 3 Action N/A 5 min B. Authorization to Accept 2017 King County Flood Control District Flood Reduction Grant Award Thurlow 7 Action September 19, 2017 Consent 5 min C. RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects – Authorization to Accept NHS Grant Funding Winkler 11 Action September 19, 2017 Consent 5 min D. RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects – Authorization to Accept Emergency Relief Program Grant Funding Winkler 19 Action September 19, 2017 Consent 5 min E. 21st Ave S Pedestrian Connection – S 314th St to S 316th St (Grand Staircase) – 30% Design Status Report Walsh 25 Action September 19, 2017 Consent 10 min F. Authorization to Apply for and Accept King County Grant Funding in Support of Local Food Waste Prevention Projects Brizendine 27 Action September 19, 2017 Consent 5 min 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, October 2, 2017 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN This page left blank intentionally. 2 City of Federal Way City Council ID) fpJ /A (r Land Use/Transportation Committee ~ August 7, 2017 5:00 o.m. City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski, Committee member Mark Koppang, and Committee member Lydia Assefa-Dawson. Councilmembers in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director/Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, Associate Planner Leila Willoughby-Oakes, Surface Water Management Engineer Tony Doucette, Street Systems Engineer Jeff Huynh, and Administrative Assistant II Mercedes Tenuta. 1. CALL TO ORDER Chair Celski called the meeting to order at: 5:01 PM 2. PUBLIC COMMENT (3 minutes) There were no public comments. 1. COMMITTEE BUSINESS Topic Title/ Description A. Approval of Minutes: July 10, 2017 B. Committee approved the July 10, 2017 LUTC minutes as presented. • Moved: Assefa-Dawson • Seconded: Celski • Passed: 3-0 Demolition of Structures at 36818 9th Ave S -Bid Award Surface Water Management Engineer Tony Doucette presented the project location for the demolition with a. map and various pictures. Mr. Doucette gave a brief background of the property ( commonly known as Larson-Justice or Meers Homestead property) that was acquired using SWM Open Space Conservation capital funding with the need to demolish six (6) structures (in various stages of decay) with the intent to preserve open space. The Phase 1 Environmental Assessment identified two (2) underground storage tanks, of which no excavation will be performed until the demolition begins. Mr. Doucette outlined the steps taken leading up to current status presented today including consulting King County for mitigation options, research of historical preservation options, conducting an architectural and cultural resources recordation and SEPA determination of non-significance. Council Date N/A September 5, 2017 Consent Committee Members Bob Ce/ski, Chair Lydia Assefa-Oawson, Member Mark Koppang, Member 3 City Staff Marwan Salloum P.E., Public Works Director Mercedes Tenuta, Administrative Assistant II (2S3) 835-2701 C. A total of nine (9) bids were received and opened on July 13, 2017 with the lowest bidder being Woodland Industries General Contracting, Inc. Mr. Doucette briefly discussed the expenditures and SWM capital project budget. Committee member Mark Koppang and Chair Celski asked clarifying questions and had a brief discussion regarding the reason for such a low bid by Woodland, as well as the risk of the underground tanks. Mr. Doucette clarified that one tank was a diesel fuel tank and the other a kitchen oil tank of which both are believed empty and neither of which was ever used to heat the house. Committee forwarded Option #1 (Award the Demolition of Structures at 36818 8th Ave S Project to Woodland Industries General Contracting, Inc., the lowest responsive, responsible bidder, in the amount of $48,500.00 and approve a 10°/o contingency of $4,850.00, for a total amount of $53,350.00, and authorize the Mayor to execute the contract) to the Se ptember 5, 2017 Council Consent Agenda for approval. • Mov ed: Koppang • Seconded: Assefa-Dawson • Pa ssed : 3-0 Authorization to Apply for Department of Ecology Water Quality Capacity Grant Surface Water Manager Theresa Thurlow explained that on July 17, 2017 the Department of Ecology announced the availability of the 2017-19 grant funding with the grant ranging between $25-SOK, targeted at providing capacity to NPDES permit requirements. Committee member Assefa-Dawson and Ms. Thurlow briefly discussed what the grant means and what it is used for. Ms. Thurlow clarified that only the issues that fall under the National Pollutant Discharge Elimination System (NPDES) permit are qualified under this grant. Committee forwarded Option #1 (Authorize SWM Staff to apply for the Department of Ecology Water Quality Capacity Grant) to the September 5, 2017 Council Consent Agenda for approval. • Moved: Assefa-Dawson • Seconded:Koppang • Passed: 3-0 September 5, 2017 Consent D. 2018 Asphalt Overlay Program -Preliminary Project List & Authorization September 5, 2017 to Bid Consent Street Systems Engineer Jeff Huynh presented the preliminary 2018 Asphalt Overlay project list, locations and schedule maps. Mr. Huynh identified the available budget for the program as well estimated project costs. Chair Celski and Mr. Huynh had a brief discussion regarding the Steel Lake project and it's relation to the 2018 Overlay Program as well as the history of the Overlay program in general. Committee Members Bob Ce/ski, Chair Lydia Assefa-Oawson, Member Mark Koppang, Member 4 City Staff Marwan Salloum P.E., Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 Committee member Koppang asked clarifying questions regarding the evaluation and rating process to determine potential overlay and the reason for overlaying an area that is eventually going to be part of the ST3 project. Public Works Director Marwan Salloum explained that construction of ST3 may not begin until 2022 and the challenge between now and then is the potential for further deterioration of this particular stretch of road based on weather and traffic volume vs. the maintenance requirements. Committee forwarded Option #1 (Approve the list of streets for the 2018 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2018 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2018 Asphalt Overlay budget to the lowest responsive, responsible bidder) to the September 5, 2017 Council Consent Agenda for approval. • Moved: Koppang • Seconded: Assefa-Dawson • Passed: 3-0 After the motion, Deputy Mayor Burbidge suggested the opportunity to see what percentage of streets are in good condition compared to other cities. Mr. Salloum addressed this point with the potential for Public Works to present at a future committee meeting to include better overview of the program, its selection process and any current updates. 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, September 11, 2017 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at: 5:31 PM Attest: Mercedes Tenuta Administrative Assistant II Approved by Committee: Committee Members Bob Ce/ski, Chair Lydia Assefa-Oawson, Member Mark Koppang, Member 5 City Staff Matwan Salloum P.E., Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835-2701 This page left blank intentionally. 6 COUNCIL MEETING DATE: September 19, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Authorization to Accept the 2017 King County Flood Control District Flood Reduction Grant Award POLICY QUESTION: Should City Council authorize SWM Staff to proceed with acceptance of the 2017 King County Flood Control District Flood Reduction Grant award in the amount of $250,000 to be applied to the Lakota Berm and Pipe Repair Project? COMMITTEE: Land Use and Transportation Committee CATEGORY: cgj Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: Theresa Thurlow, P.E. Surface Water Manager Attachments: LUTC Memo dated September 11, 2017 Options Considered: MEETING DATE: September 11, 2017 D Public Hearing D Other DEPT: Public Works 1. Authorize SWM Staff to proceed with acceptance of the 2017 King County Flood Control District Flood Reduction Grant Award in the amount of $250,000 for the Lakota Berm and Pipe Repair Project. 2. Do not authorize SWM Staff to proceed with acceptance of the 2017 King County Flood Control District Flood Reduction Grant Award in the amount of $250,000 and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding option 1 to the September 19, 2017 Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: I move to forward option 1 to the September 19, 2017 Council Consent Agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "/ move to authorize SWM Staff to proceed with acceptance of the 2017 King County Flood Control District Flood Reduction Grant Award in the amount of $250,000 for the Lakota Berm and Pipe Repair Project. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-11/2016 7 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: CITY OF FEDERAL WAY MEMORANDUM September 11, 2017 Land Use and Transportation Committee Jim Ferrell, Mayor .\ ' ---' Marwan Salloum, P.E. Public Works Director ~ EJ Walsh, P.E. Deputy Public Works Director ~ _/ Theresa Thurlow, P.E. Surface Water Manager qr- SUBJECT: Authorization to Accept the 2017 King County Flood Control District Flood Reduction Grant Award BACKGROUND: On May 2, 2017, City Council authorized SWM Staff to submit an application for the King County Flood Control District Flood Reduction Grant in the amount of $250,000 for the Lakota Berm and Pipe Repair Project . This project is scheduled to be constructed in 2018. A project site map is attached. SWM Staff has received notification that the City has been awarded this grant in the full amount requested. Lakota Berm and Pipe Repair cc: Project File Day File I ~red Project $329,000 8 I GroalF I City $250,000 $79,000 • AD(LA1D£ ,,,_ .. .. .,.,. Lakota Park Stormwater Facility Repair Project Site Map .. ., I J • @) r Pl,-.Wood 8UlNlritA • I\ ';� ' " .,.., .. i " t ?r ,l i •• <f • .. 1,tlAADR lAK( '"" "J11"' " "" l "" ii Flooding Location w J ' i t r ' r 0r.,wo1 w,,v,,..,.c.tllllf t. Conl.lCI, LMIIN r ........ • r ././I \ t • 1 ,.._ I • Fade ra W y ... ® • " " j 9 © .. Lakota Park Stormwater Facility Repair Project Site Map 10 COUNCIL MEETING DATE: September 19, 2017 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: SUBJECT: RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects -Authorization to Accept NHS Grant Funding POLICY QUESTION: Should City Council authorize staff to accept Federal Grant Funding for Transportation Improvement Projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 11, 2017 CATEGORY: ~ Consent D D Ordinance 0 Resolution STAFF REPORT BY. esiree Winkler, P .E. Deputy Public works Director/ D D Public Hearing Other DEPT: Public Works Street Systems Mang'-e_r ___________________________________ _ Attachments: Land Use and Transportation Committee Memorandum Dated September 11, 2017 Resolution to accept Federal Grant Funding Options Considered: 1. Approve the attached resolution to accept Federal Grant Funding for the following projects: a. SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project b. 16th Ave S. (SR 18 / S 348th to SR99 / Pacific Hwy) Preservation Project __ 2_._Do not a rove the attached resolution to acce t Federal NHS Grant Funding and provide direction to staff MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option l to the September 19 , 2017 Council Consent Agenda for approval. DIRECTOR APPROVAL: E 2Zh1 Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 19, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the attached resolution to accept Federal Grant Funding for the following projec ts: a. SW Campus Drive (19th Ave SW to 1st Ave SJ Preservation Project; and, b. J 6th Ave S (SR J 8 I S 348th to SR99 I Pacific Hwy) Preservation Project." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (o rdin ances only) REVISED-l l /2016 11 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: September 11, 2017 TO: City Council VIA: Jim Ferrell, Mayor . \ ~ FROM: Marwan Salloum, P.E., Public Works Director ~ ~siree Winkler, P.E., Deputy Public Works Director/Street Systems Manager . SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Accept NHS Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2017 under the National Highway System (NHS) Asset Management (Federal Funds) Street Asphalt Overlay Program -SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project (Design and Construction) 2017 National Highway System (NHS) Asset Management (Federal Funds) $1,400,000 $952,000 $448,000* Street Asphalt Overlay Program-161h Ave S (SR 18 / S 348th to SR99 / Pacific Hwy) Preservation Project (Design and Construction) 2017 National Highway System (NHS) Asset Management (Federal Funds) $800,000 $692,000 $108,000* * The required City match for this grant will be provided from the asphalt overlay budget. Attachments: Vicinity Map (Campus Drive Preservation); Vicinity Map (16th Ave Preservation) 12 RESOLUTION NO. __ A RESOLUTION of the City of Federal Way, Washington authorizing the Mayor to execute Local Agency Agreements with Washington State Department of Transportation regarding the SW Campus Drive Preservation and 16th Avenue South Preservation Projects in the City of Federal Way, Washington. WHEREAS, the City of Federal Way applied for 2017 National Highway System (NHS) Asset Management funds from the Washington State Department of Transportation for the purpose of design and construction phases of the SW Campus Drive Preservation and 16th Avenue South Preservation Projects within the City; and WHEREAS, the Washington State Department of Transportation agreed to grant the City of Federal Way federal funds in the total amount of Nine Hundred Fifty-Two Thousand no/100 Dollars ($952,000.00) for the SW Campus Drive Preservation Project and Six Hundred Ninety-Two Thousand and no/100 Dollars ($692,000.00) for the 16th A venue South Preservation Project on the condition that the City Council authorizes the Mayor to enter into the Local Agency Agreements; and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements . NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section I. Execution of the Local Agency A gre ement. The Mayor or his designee is hereby authorized to execute the Local Agency Agreements regarding improvements to the SW Campus Drive Preservation and 16th Avenue South Preservation Projects in the City of Federal Way. Resolution No. 17-__ 13 Page I of3 Rev 6/17 Section 2. Receipt of Federal Funds . The Mayor or his designee is hereby authorized to accept and receive the federal funds estimated to be Nine Hundred Fifty-Two Thousand no/100 Dollars ($952,000.00) for the SW Campus Drive Preservation Project and Six Hundred Ninety-Two Thousand and no/100 Dollars ($692,000.00) for the 16th Avenue South Preservation Project. S ection 3. Matching Funds. Pursuant to the terms of the Local Agency Agreement, the City will provide the required matching funds of approximately Four Hundred Forty-Eight Thousand and no/100 Dollars ($448,000.00) for the SW Campus Drive Preservation Project and One Hundred Eight Thousand and no/I 00 Dollars ($108,000.00) for the 16th Avenue South Preservation Project. Section 4 . Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto . Section 6 . Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No. 17-__ 14 Page 2 of3 Rev 6/17 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this ___ day of ______ __, 20 . CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No . 17-__ 15 Page3 o/3 Rev 6/17 City of Federal Way N A CITY OF .-..:~ Federal Way 16th Avenue South (S 340th Street to S 348th Street) Preservation Project Map Date : 4/2017 L :\MsA s\ACAD\Drawln s\PUBWKS\STREETSI GRANT MAPS\ 16th Ave S Preservation Pro ·ef:.!:mXd This map is intended for use as a graphical representation. [ The City of Federal Way makes no warranty as to its acc uracy. City of Federal Wa y ProJe cit Area SW CAM PUS DR / Kent S 320 TH ST Edgewood SW Campus Drive (19th Avenue SW to 1st Street South -The Reserve) Preservation Project Map Dat e: 4/201 7 L:\MsA s\ACAD\Drawin s\PUBWKS\STREETS\GRANTMAPS\ SW Cam us Drive Preservation Pro'ect.mxd 17 This map is intended for use as a graphical representation . The City of Federal Way makes no warr anty as to its accuracy. This page left blank intentionally. 18 COUNCIL MEETING DATE: September 19, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects -Authorization to Accept Emergency Relief Program Grant Funding · POLICY QUESTION: Should City Council authorize staff to accept Federal Grant Funding for Transportation Improvement Projects? COMMITTEE: Land Use and Transportation Committee CATEGORY: l:8J Consent D ss D Ordinance rgJ Resolution STAFF REPORT BY:· esiree Winkler, P.E. Deputy Public Works Director/ Street Systems Manger MEETING DATE: September 11, 2017 D D Public Hearing Other DEPT: Public Works Attachments: Land Use and Transportation Committee Memorandum Dated September 11, 2017 Resolution to accept Federal Grant Funding Options Considered: I. Approve the attached resolution to accept Federal Grant Funding for the SW Dash Point Road Emergency Slide Repair. 2. Do not approve the attached resolution to accept Federal Grant Funding for the SW Dash Point Road Emergency Slide Repair and rovide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 19, 2017 Council Consent Agenda for approv COMMITTEE RECOMMENDATION:/ move to forward Option 1 to the September 19, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "/ move approval of the attached resolution to accept Federal Grant Funding for the SW Dash Point Road Emergency Slide Repair. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-11/2016 19 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: CITY OF FEDERAL WAY MEMORANDUM September 11, 201 7 TO: City Council . VIA: Jim Ferrell, Mayor _ \ -/ FROM: t1arwan Salloum, P.E ., Public Works Director~ ~Desiree Winkler, P.E., Deputy Public Works Director/Street Systems Manager SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Accept Emergency Relief (ER) Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2017 under the Federal Highway Administration (FHW A) Emergency Relief (ER) Funding. Since the March 16, 2017 mud slide at the 2800.Block of Dash Point Road, staff worked with WSDOT and FHW A staff to determine eligibility of completed repairs and additional permanent restoration to receive Emergency Relief funds. WSDOT and FHW A staff concurred that the work completed to date including: mud and debris removal, minor shoulder reconstruction, ditch re-establishment, guard rail and concrete barrier replacement, and erosion control was eligible for 100% reimbursement. The work was limited to these activities that occurred within the existing right-of-way. The future work to provide additional armoring of the shoulder, removing the guardrail from the creek, and removal of some silt to reestablish the original stream alignment was determined to not be eligible for ER fund reimbursement. Staff propose to complete future work with in-house resources after the city receives a permit from Department of Fish and Wildlife, and in-stream work window is open -generally in late summer I early fall. Project (F1U1ding Plta:u) Grant E timated Project Cost Gnat Fund Ament SW Dash Point Road Emergency Slide Repair (Design and Construction) FHW A Emergency Relief Program $92,635 $92,635 Funding K:\LUTC\2017\9 -September 2017\09-1 L-l 7 Acceptance of Grant Fun@g-ERP .doc Required Chy Match 0.00 RESOLUTION NO. __ A RESOLUTION of the City of Federal Way, Washington authorizing the Mayor to execute Local Agency Agreement with the Washington State Department of Transportation regarding the Dash Point Road Emergency Slide Repair in the City of Federal Way, Washington. WHEREAS, on March 16, 2017, a mud slide closed the 2800 block of SW Dash Point Road in Federal Way, WA and caused damage to the roadway; and WHEREAS, the City declared an emergency and diligently completed work to evaluate, clean, stabilize, and repair SW Dash Point Road in order to reopen the roadway; and WHEREAS, the City of Federal Way applied for Federal Highway Administration Emergency Relief Funds from the Washington State Department ofTransportation for the purpose of design and construction phases of the SW Dash Point Road Emergency Slide Repairs; and WHEREAS, the Washington State Department of Transportation agreed to grant the City of Federal Way federal funds in the total amount of Ninety-Two Thousand Six Hundred Thirty-Five and no/100 Dollars ($92,635.00) for the SW Dash Point Road Emergency Slide Repair on the condition that the City Council authorizes the Mayor to enter into the Local Agency Agreement and WHEREAS, by accepting said grant the City of Federal Way agrees to execute the Local Agency Agreements. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Execution of Acceptance of the Local Agency Agreement. The Mayor or his designee is hereby authorized to execute the Local Agency Agreement regarding the SW Dash Point Road Emergency Repair Project in the City of Federal Way. Resolution No . 17-__ 21 Page I of 3 Rev 6/17 Section 2. Receipt of Federal Funds. The Mayor or his designee is hereby authorized to accept and receive the federal funds estimated to be Ninety-Two Thousand Six Hundred Thirty-Five and no/100 Dollars ($92,635.00) for the SW Dash Point Road Emergency Slide Repair Project. Section 3 . Sever abili ty. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution i~ hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No. 17- 22 Page2 of3 Rev 6/17 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this ___ day of _______ , 20_. CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 17-__ 23 Page3 o/3 Rev6/17 This page left blank intentionally. 24 COUNCIL MEETING DATE: September 19, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) -30% Design Status Report POLICY QUESTION: Should the Council authorize staff to proceed with design of the 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) and return to the LUTC and Council at the 85% design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 11, 2017 CATEGORY: ~ Consent O Ordinance O Public Hearing 0 City Council Business O Resolution 1 0 Other STAFF REPORT BY: EJ Walsh, P.E. De u Public Works Director 411. ,ti DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 11, 2017 . Options Considered: 1. Authorize staff to proceed with the design of the 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) and return to the LUTC and Council at the 85% design completion stage for further reports and authorization . 2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the September 19, 2017 Council Consent Agenda for a~1 ~ ~ V-'1 MAYOR APPROVAL: So .... A\'·tc =-. lRECTORAPPROVAL: '20 ~ Fov ~.., k-..c&.!\ Committee Courn:il • InitiaVDate Initial/Date Initial/Date l\-i;(,t' fr¥,,,,, .. \G ;.. ~6"' f~<-f/ COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 19, 2017 Council Consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to proceed with the design of the 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) and return to the LUTC and Council at the 85% design completion stage for further reports and authorization. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-l l/2 016 25 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: September 11, 201 7 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: Marwan Salloum, P.E., Public Works Director ~~~~-~ Edward Walsh, P .E., Deputy Public Works Director~ SUBJECT: 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Stair Case)-30% Design Status Rt:port BACKGROUND: This Project will construct staircase with ADA-accessible ramp to connect to the proposed extension of 21st A venue S north of S3 l 6th Street.. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 30% complete, which includes the following completed tasks: • The Topographical Surveys • Utility Coordination • SEP A Environmental Determination of Exempt status . • Right of Way Acquisitions • Project Design to 30% Ongoing Tasks Include: • Final Contract Specifications • Project Design to 100% PROJECT ESTIMATED EXPENDITURES: Design RightofWay 2018 Construction Cost 10% Construction Contingency Construction Management TOT AL PROJECT COSTS AVAILABLE FUNDING: Budgeted City Funds (201 7) LIFT Fund (2016) LIFT Fund (2017) LIFT Fund (2018) Regional Mobility Grant (King County Metro) TOT AL AVAILABLE BUDGET Unfunded at this time** $300,000 $500,000 $2,500,000 $250,000 $200,000 $3,750,000 $125,000 $500,000 $100,000 $1,000,000 $500,000 $2,225,000 $1,525,000 ** Possible funding source: Grant Funding, REET fund, impact fees, and/or etc. As we proceed with the project design, the total project costs will be refined and presented to the Committee and Council at the 85% design completion status report for further action. 26 COUNCIL MEETING DATE: September 19, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO APPLY FOR AND ACCEPT KING COUNTY GRANT FUNDING IN SUPPORT OF LOCAL FOOD WASTE PREVENTION PROJECTS POLICY QUESTION: Should the City Council authorize submittal of a grant funding request to King County as well as subsequent acceptance of this grant funding in order to support development and implementation of local projects focused on preventing commercial food waste and supporting recovery of edible food? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Sept. 11, 2017 CATEGORY: ~ Consent O Ordinance D Public Hearing 0 City Council Business D Resolution D Other STAFF REPORT BY: Rob Van Orsow, Solid Waste & Recycling ~ ODEPT: Public Works Attachments: Memorandum with background on this grant's Request for Proposals process and a summary of the proposed project elements dated September 11, 2017 Options Considered: 1. Authorize submittal and acceptance of this grant funding request as outlined in the attached Memo. ~J?~ 1?:~! ~pprove ~:ti~-~i.!t~l. ?.f..~~i.~J Q:ant fundJJ?:g re ~~~( MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Septem er 19, 2017 Council Consent Agenda approval. '/ COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 19, 2017 Council Consent Agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize submittal of a request for grant funds as well as execution of an interagency contract to accept subsequently awarded grant funds to support local commercial food waste prevention projects per King County Request for Proposals 12 71-17-LSM " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-ll/20l6 27 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM September 11, 201 7 Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum ,P.E. Public Works Director EJ Walsh, P.E. Public Works Deputy Director/~ ~ _,,,----- Rob Van Orsow, Solid Waste & Recycling Co;;,~tor .c:::::::).AAO.----- Authorization to Apply for and Accept King County Grant Funding in Support of Local Food Waste Prevention Projects (King County Request for Proposals 1271-17-LSM) BACKGROUND: On August 29, 201 7 King County released Request for Proposals 1271-17-LSM announcing the availability of funding for commercial food waste prevention projects. The County seeks projects that prevent or reduce food waste (edible and/or non-edible food) generated by commercial sources. Awards of $20,000 to $50,000 are anticipated, with no match requirement. The RFP process is on a fast track, with proposals due September 26, 2017 and award selections announced in early October. SWR Division's 2017-18 Strategic Plan includes food waste prevention outreach, but this would be limited (for example developing and distributing food waste prevention educational materials to share with businesses as part of routine recycling outreach). King County's Food Waste Reduction Grant funding would leverage more in-depth assistance and the resources needed to overcome barriers. The grant funding also fits this SWR Division objective: "Promoting and implementing waste reduction, recycling and composting programming for residents and businesses." Other jurisdictions have utilized similar grants to implement commercial food waste reduction programs in order to divert edible food to food banks, soup kitchens and shelters. These other jurisdictions will share information, resources and lessons learned. The City's role in similar programs is to pull together local agencies (organizations, churches, schools, restaurants/food service, and food banks/pantries) to coordinate donations and assist with overcoming barriers (transportation, packaging, refrigeration, and storage). This grant funding will support innovative local food rescue programming, through linking edible food donors (such as large scale commercial kitchens and restaurants) with recipient agencies such as the Multi- Service Center, Meals on Wheels, Federal Way Community Caregiving Network, Bridging A Gap, and similar agencies identified by City Human Services staff. Staff would make use of the following strategies as outlined in the RFP, including: o Provision of refrigerated vehicles or other infrastructure to expand the capacity to pick up foods/drinks from institutions such as schools for delivery to hunger-relief agencies. o Development of prevention opportunities with publicly funded meal sites such as preschools, daycares and summer feeding programs. o Food donation programs or networks that focus on recovery of edible prepared food. In the event this grant funding is awarded, City Council is also being asked to approve execution of the related interagency agreement, since the Request for Proposal anticipates starting the contract in the fourth quarter of 2017. Cc : Project File Day File \\CFWFILEI\Department\PW\S WR\PROJECTS\Commercial Food Waste Reduction\RFP Documents\09-19-20 l 7 Food Waste Prevention Grant memo.doc 28