LUTC MINS 08-07-2017City of Federal Way
City Council
Land Use /Transportation Committee
August 7, 2017 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski, Committee member Mark Koppang, and
Committee member Lydia Assefa- Dawson. Councilmembers in attendance: Deputy Mayor Jeanne Burbidge.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /Street Systems
Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow,
Associate Planner Leila Willoughby - Oakes, Surface Water Management Engineer Tony Doucette, Street Systems
Engineer Jeff Huynh, and Administrative Assistant II Mercedes Tenuta.
CALL TO ORDER
Chair Celski called the meeting to order at: 5:01 PM
2. PUBLIC COMMENT (3 minutes)
There were no public comments.
1. COMMITTEE BUSINESS
Topic Title/ Description Council Date
A. Approval of Minutes: July 10, 2017 N/A
Committee approved the July 10, 2017 LUTC minutes as presented.
• Moved: Assefa- Dawson
Seconded: Celski
• Passed: 3-0
B. Demolition of Structures at 36818 8t" Ave S — Bid Award September 5, 2017
Consent
Surface Water Management Engineer Tony Doucette presented the project location
for the demolition with a map and various pictures. Mr. Doucette gave a brief
background of the property (commonly known as Larson - Justice or Meers Homestead
property) that was acquired using SWM Open Space Conservation capital funding
with the need to demolish six (6) structures (in various stages of decay) with the
intent to preserve open space. The Phase 1 Environmental Assessment identified
two (2) underground storage tanks, of which no excavation will be performed until
the demolition begins.
Mr. Doucette outlined the steps taken leading up to current status presented today
including consulting King County for mitigation options, research of historical
preservation options, conducting an architectural and cultural resources recordation
and SEPA determination of non - significance.
Committee Members City Staff
Bob Celski, Chair Marwan Salloum P.E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant II
Mark Koppang, Member (253) 835 -2701
C.
Q
A total of nine (9) bids were received and opened on July 13, 2017 with the lowest
bidder being Woodland Industries General Contracting, Inc. Mr. Doucette briefly
discussed the expenditures and SWM capital project budget.
Committee member Mark Koppang and Chair Celski asked clarifying questions and
had a brief discussion regarding the reason for such a low bid by Woodland, as well
as the risk of the underground tanks. Mr. Doucette clarified that one tank was a diesel
fuel tank and the other a kitchen oil tank of which both are believed empty and
neither of which was ever used to heat the house.
Committee forwarded Option #1 (Award the Demolition of Structures at
36818 Stn Ave S Project to Woodland Industries General Contracting, Inc.,
the lowest responsive, responsible bidder, in the amount of $48,500.00
and approve a 10% contingency of $4,850.00, for a total amount of
$53,350.00, and authorize the Mayor to execute the contract) to the
September 5, 2017 Council Consent Agenda for approval.
• Moved: Koppang
• Seconded: Assefa- Dawson
• Passed: 3 -0
Authorization to Apply for Department of Ecology Water Quality Capacity
Grant
Surface Water Manager Theresa Thurlow explained that on July 17, 2017 the
Department of Ecology announced the availability of the 2017 -19 grant funding with
the grant ranging between $25 -50K, targeted at providing capacity to NPDES permit
requirements.
Committee member Assefa- Dawson and Ms. Thurlow briefly discussed what the
grant means and what it is used for. Ms. Thurlow clarified that only the issues that
fall under the National Pollutant Discharge Elimination System ( NPDES) permit are
qualified under this grant.
Committee forwarded Option #1 (Authorize SWM Staff to apply for the
Department of Ecology Water Quality Capacity Grant) to the
September 5, 2017 Council Consent Agenda for approval.
• Moved: Assefa- Dawson
• Seconded: Koppang
• Passed: 3 -0
September 5, 2017
Consent
2018 Asphalt Overlay Program — Preliminary Project List & Authorization September 5, 2017
to Bid Consent
Street Systems Engineer Jeff Huynh presented the preliminary 2018 Asphalt Overlay
project list, locations and schedule maps. Mr. Huynh identified the available budget
for the program as well estimated project costs.
Chair Celski and Mr. Huynh had a brief discussion regarding the Steel Lake project
and it's relation to the 2018 Overlay Program as well as the history of the Overlay
program in general.
Committee Members City Staff
Bob Celski, Chair Marwan Salloum P.E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant II
Mark Koppang, Member (253) 835 -2701
Committee member Koppang asked clarifying questions regarding the evaluation and
rating process to determine potential overlay and the reason for overlaying an area
that is eventually going to be part of the ST3 project. Public Works Director Marwan
Salloum explained that construction of ST3 may not begin until 2022 and the
challenge between now and then is the potential for further deterioration of this
particular stretch of road based on weather and traffic volume vs. the maintenance
requirements.
Committee forwarded Option #1 (Approve the list of streets for the 2018
Asphalt Overlay Project as presented. Furthermore, authorize staff to bid
all or part of the 2018 Asphalt Overlay Project, returning with a request
for permission to award the project within the available 2018 Asphalt
Overlay budget to the lowest responsive, responsible bidder) to the
September 5, 2017 Council Consent Agenda for approval.
Moved: Koppang
• Seconded: Assefa- Dawson
• Passed: 3-0
After the motion, Deputy Mayor Burbidge suggested the opportunity to see what
percentage of streets are in good condition compared to other cities. Mr. Salloum
addressed this point with the potential for Public Works to present at a future
committee meeting to include a better overview of the program, its selection process
and any current updates.
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting,will be Monday, September 11, 2017 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at: 5:31 PM
Attes
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Mercedes Tenuta
Administrative Assistant II
Approved b Committee:
LA i-
Committee Members City Staff
Bob Ce /ski, Chair Marwan Salloum P.E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant II
Mark Koppang, Member (253) 835 -2701