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Council MIN 09-05-2017 RegularCITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall September 5, 2017 — 7:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:05 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Bob Celski, Councilmember Susan Honda, Councilmember Mark Koppang, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. DEPUTY MAYOR BURBIDGE MOVED TO AMEND THE AGENDA TO ADD A NEW SECTION 7 ENTITLED "ORDINANCE," WITH A NEW ITEM "7 -A," TO CONSIDER A PROPOSED ORDINANCE IMPOSING A 12 -MONTH MORATORIUM ON SELF - SERVICE STORAGE FACILITIES IN THE CITY AND TO RENUMBER REMAINING SECTIONS ACCORDINGLY; COUNCILMEMBER CELSKI SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 3. PRESENTATIONS a. Mayoral Proclamation: Mayors Day of Concern — September 16 Mayor Ferrell read and presented the Mayor's Day of Concern Proclamation to Terri Turner with the Multi- Service Center. He noted in partnership with the Emergency Feeding Program the Multi- Service Center will be collecting food and cash donations at local grocery stores throughout the city on Saturday, September 16 from 10:00 a.m. — 2:00 p.m. b. Proclamation: National Recovery Month /September Deputy Mayor Burbidge read and presented the Proclamation to Mario Williams- Sweet, Hospital and Mental Health Residential Coordinator with King County Behavior Health and Recovery Division. Mr. Williams -Sweet thanked the Mayor and Council noting the importance of recognizing the value of recovery and treatment programs. Federal Way City Council Regular Minutes Page 1 of 9 September 5, 2017 c. Proclamation: Constitution Week — September 17 -23 Councilmember Duclos read and presented the Constitution Week Proclamation to Sally Jarvis, Regent — Lakota Chapter of the National Society, Daughters of the American Revolution (NSDAR). Ms. Jarvis thanked the Mayor and Council and reminded everyone of the significance and importance of the Constitution and founding fathers. d. Mayor's Emerging Issues and Report • Back -to- School Safety Reminders — Police Chief Hwang Chief of Police Andy Hwang reported the first day of school is tomorrow. School zones will become active with 20 MPH in most school zones; drivers should take extra time and caution near schools and crossing areas. He asked everyone to avoid distracted driving; and to never pass a school bus with flashing lights in a two lane roadway. Photo enforcement will become active tomorrow along with officers in school zones. • Kitts Corner Homeless Encampment Clean -up (336th Street) Chief Hwang reported on the cleanup efforts regarding the wooded homeless encampment and increased criminal activity near 336th, including fire, theft, and drug activity. The department is also in contact with business owners and is hoping to have positive impacts in the area. • Report on Emergency Management/FEMA Training: Emmitsburg, MD Emergency Manager Ray Gross reported on the recent FEMA training members of staff and partner agencies attended in Maryland. FEMA offers training to 12 communities a year and this is the second time Federal Way has had the opportunity to attend. The training focused on a large incident and the recovery phase. Agencies who participated in the training included the city, South King Fire and Rescue; Lakehaven Utility District; St. Francis Hospital, Federal Way Public Schools, City of Des Moines, local amateur radio club, and CERT volunteers. Mayor Ferrell and Councilmembers thanked Mr. Gross for his presentation and also emphasized the importance of disaster and emergency preparedness for the city and its residents. • Report on Performing Arts & Event Center Ribbon Cutting Ceremony and Public Grand Opening (8/19) & Performing Arts & Event Center Grand Opening Gala Fundraiser (9/9) Performing Arts & Event Center Executive Director Theresa Yvonne gave a report on the close to 900 people in attendance at the ribbon cutting ceremony held on August 19. This was the first public open house. Those in attendance toured the facility and enjoyed various free performances by the resident arts groups. She noted the event was well attended and lasted throughout the day. She highlighted the upcoming Grand Opening Gala Fundraiser featuring "Rain ", which is quickly approaching on September 9. • Community Events Federal Way City Council Regular Minutes Page 2 of 9 September 5, 2017 Mayor Ferrell reported on various other community events he attended and upcoming including: the Lions Club Car Show on August 26; the movie at Town Square Park (Pete's Dragon) on August 26; Valley Communications' 40th Anniversary Celebration on August 30; Grand Opening of the Federal Way Chick -fil -A on September 14; and the 25th Anniversary of Korean Community Quarterly Meeting at the Performing Arts & Event Center on September 21. Mayor Ferrell asked Senior Advisor Yarden Weidenfeld to give a report on Lake Jeane. Mr. Weidenfeld noted his final report is over 80 pages and can be emailed out to anyone interested. The report covers the history of this issue and recommendations for moving forward. 4. CITIZEN COMMENT Julien Loh and Leslie Myers, representatives from Puget Sound Energy (PSE), spoke regarding their outreach efforts including the Save at Home Event on September 16. This will take place at the Walmart on 16 Avenue S and preparedness kits will be given away as supplies allow. There will also be door to door visits giving away energy saving kits and lightbulbs. Bob Woolley shared concern for those in his hometown of Beaumont and his family in Houston, Texas. He is grateful that the mayor and staff attended training in preparation to help Federal Way if disaster strikes. He expressed appreciation for Policy Advisory Yarden Weidenfeld's comprehensive report which will generate additional thought and discussion regarding Lake Jean. TaShawna Nash serves on the "Save Weyerhaeuser Campus" Board. She read letter which was also emailed to supporters regarding the one year anniversary of this discussion. She noted there continues to be concern for development on this treasured property and they will continue to fight. Doug Baxter spoke on behalf of the Violence Prevention Coalition Steering Committee. He asked Council to adopt all ten recommendations as they were proposed. Jackie Muth is property owner near the Federal Way Day Center. She is concerned over illegal behavior including blatant drug use, garbage, disorderly conduct, stealing from surrounding areas and businesses. The increased costs incurred by the area business owners are out of control. She asked the Council look at relocating the facility. Lori Sechrist President of Save Weyerhaeuser Campus spoke to the accomplishments of the group in the last year. She feels they have educated themselves in last 12 months; and will continue to advocate for this unique and historical property for the area and the community. She feels the neighbors are more informed and attuned to the city and county governments. Debra Hansen, stated she has become an activist for her neighborhood in the past 12 months; she also spoke to what the group has accomplished in the last year, and what they want to see. Mark Greene, spoke about Sheriff David Clarke in Milwaukee region, and spoke about about his values and his desire for political change in the city and in the government. Trina Southern feels the community needs to take care of the Weyerhaeuser property and take care and protect the standard of living to Federal Way residents. She recommended the book "Cradle to Cradle ". Nick Wilson, thanked everyone for showing up to Friendship Day at Town Square Park and also thanked those who helped with the event including the sponsors. Federal Way City Council Regular Minutes Page 3 of 9 September 5, 2017 Terri Turner spoke regarding her interactions with individuals using the Day Center. She runs the neighboring food bank at MSC and has witness a dramatic increase in unlawful behavior. She relayed a story regarding a temporary restroom facility which has been available for use for 7 years and had to be removed within one month of the Day Center opening. She is concerned for staff safety and would like the city to address the concerns of the neighborhood businesses. Keegan Negron, a student representing Federal Way Public Academy invited the Mayor and Council to visit his school. He feels all students should have the option of a higher level curriculum at no cost. Charissa Eggleston also supports the VPCSC recommendations; she thanked Policy Advisor Mr. Weidenfeld for his assistance. She is very passionate about worksite coordinator for the school district and would like to see summer youth employment which helps kids with positive environment, and increase interest in college. Debbie Peterson, stated the VPCSC worked very hard to come up with recommendations and outlined partnerships which will support our children and families to support our youth and keep our city safe. She feels we have a tremendous amount of youth in our community and we have failed them and need to do better. Betty Taylor brought in a large thank you banner for the Federal Way Target Store in recognition of their assistance and donations for the Town Square Park National Night event. The banner is located in the back of the room citizens and staff signatures. She also feels the homeless camps on 336th and 13th need to be addressed and cleaned up so that the area is safer for the community. Cynthia Ricks - Maccotan strongly supports the VPCSC recommendations on the Council agenda this evening. She is a long term resident and told Council the answer is in the community. She is part of the FW Youth Action Team and is vested in the community. She feels the community and agency partners want to help and these programs will benefit the future of Federal Way. Suzanne Vargo is concerned with the proposed maintenance facility location of Sound Transit; she feels this area is not appropriate for this type of facility. She would like to see Sound Transit locate the facility in Fife. She also spoke regarding the former Weyerhaeuser property and the specifics of the concomitant agreement; she feels large warehouses and toxic conditions were not in the spirit of the agreement and should not be located in this eco- system and natural habitat. 5. CONSENT AGENDA a. Minutes: August 8, 2017 Special and Regular Meetings b. Demolition of Structures at 36818 8th Ave S — Bid Award PULLED AND APPROVED SEPARATELY c. Authorization to Apply for Department of Ecology Water Quality Capacity d. 2018 Asphalt Overlay Program — Preliminary Project List & Authorization to Bid Councilmember Honda pulled item b/ Demolition of Structures at 36818 8th Ave S — Bid Award DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF ITEMS A, C, AND D ON THE CONSENT AGENDA; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Federal Way City Council Regular Minutes Page 4 of 9 September 5, 2017 Councilmember Assefa- Dawson yes Councilmember Celski yes Councilmember Honda yes Councilmember Moore Councilmember Duclos yes yes Councilmember Honda asked if there is any possibility of saving original items from the structure which may be historical. Public Works Director Marwan Salloum noted the contract was bid as total demolition; to change the terms, staff would have to negotiate with the contractor. The lowest bidder was substantially lower due to the fact they have the rights to reuse any useable materials; the contract as bid, is to demolish and haul away the debris. DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF ITEM B ON THE CONSENT AGENDA; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 6. COUNCIL BUSINESS a. Ratification of the Morgan Sound, Inc. Agreement for the AudioNisual Communications Equipment for Performing Arts & Event Center Executive Director Theresa Yvonne, gave a brief presentation regarding the ratification of the current contract. She clarified the amount is still within her Furnishing, Fixtures and Equipment (FF &E) budget. COUNCILMEMBER DUCLOS MOVED TO RATIFY THE AGREEMENT WITH MORGAN SOUND, INC. TO AUTHORIZE THE USE OF ADDITIONAL FUNDS AS PRESENTED TONIGHT FOR THE PERFORMING ARTS AND EVENT CENTER AUDIO AND VIDEO EQUIPMENT; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes b. Adoption of Violence Prevention Coalition Steering Committee Recommendations Councilmember Koppang made a brief presentation on the history of the Violence Prevention Coalition Steering Committee, and the important work the committee produced in creating the ten proposed recommendations. He noted the first five recommendations can be carried out without additional funds or staffing and the additional five recommendations will be addressed during the next budget cycle. Councilmembers asked various questions regarding the recommendations and impacts, including community center programs for after school programs and safe gun storage. VPCSC Co -Chair Doug Baxter briefly added the vast majority of the recommendations have been brought to the Council with identified community partners for easier, cost neutral implementation. In response to questions and citizen comments earlier in the meeting, Mayor Ferrell asked Chief Hwang to report on the Day Center activates. Chief Hwang noted the department is aware of the Federal Way City Council Regular Minutes Page 5 of 9 September 5, 2017 increased activity in the area surrounding the Day Center and the concerns of the business owners. The department is actively working on addressing concerns. COUNCILMEMBER MOORE MOVED APPROVAL OF THE PROPOSED VIOLENCE PREVENTION COALITION STEERING COMMITTEE RECOMMENDATIONS AS PRESENTED; COUNCILMEMBER ASSEFA - DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes CouncilmemberAssefa - Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes c. Establishment of City Council /School Board Co- Committee Councilmember Koppang gave a brief presentation regarding the proposal to authorize the negotiation of an Interlocal agreement for the establishment of a joint City /School District Committee. Councilmembers spoke in support of this proposal. Councilmember Honda noted she has encouraged the Council and School Board to meet for a number of years; important issues to discuss include impact fees and growth of the district. DEPUTY MAYOR BURBIDGE MOVED TO EXTEND THE MEETING PAST 10:00 P.M.; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes COUNCILMEMBER ASSEFA - DAWSON MOVED TO APPROVE FOR THE DEPUTY MAYOR TO APPOINT COUNCILMEMBERS TO NEGOTIATE AN INTERLOCAL AGREEMENT WITH THE FEDERAL WAY PUBLIC SCHOLLS AND OUTLINED IN THE GUIDELINES FOR ESTABLISHIGN A CITY COUNCIL /SCHOOL BOARD COMMITTEE TO ADDRESS SHARED ISSUES; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes 7. ORDINANCES — added item a. Council Bill #727 /Moratorium on the Expansion or Creation of Self - Storage Facilities within the city.IAPPROVED ORD #17 -838 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, IMPOSING A 12 -MONTH MORATORIUM ON THE EXPANSION OR CREATION OF SELF - SERVICE STORAGE FACILITIES, INCLUDING WITHOUT LIMITATION THE CITY'S ACCEPTANCE, PROCESSING, AND APPROVAL OF LAND USE AND BUILDING PERMIT APPLICATIONS IN THE NEIGHBORHOOD BUSINESS, COMMUNITY BUSINESS, AND COMMERCIAL ENTERPRISE ZONING DISTRICTS WITHIN THE CITY, SETTING FORTH PRELIMINARY SUPPORTIVE FINDINGS, AMENDING THE PLANNING COMMISSION WORK PROGRAM, SETTING A DATE FOR A PUBLIC HEARING, ESTABLISHING A WORK PLAN; DECLARING AN EMERGENCY, AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. Federal Way City Council Regular Minutes Page 6 of 9 September 5, 2017 Planning Manager Doc Hanson gave a brief report to Council regarding the recommendation to further study the recent increase and impacts of self- storage facilities across the city in the Neighborhood Business; Community Business; and Commercial Enterprise Zoning districts within the city. He noted as a newer staff member, the recent increase was cause for alarm and recommends the current zoning be reviewed. Due to the structure of the Council approval process, staff is requesting a 12 -month moratorium which will enable a thoughtful review and move recommendations, if any, through the Planning Commission; Council Committee; and City Council process. Councilmembers thanked Mr. Hanson and his staff for identifying and bringing this concern forward. Mr. Hanson noted the current supply ratio is one (1) unit for every eight (8) households, with current applications the ratio would be equivalent to one (1) unit for every (3) households. He also noted Federal Way has more applications than seven (7) other neighboring jurisdictions. He did not see the same increase in self- storage applications and development in other cities. At this time, it is unknown if the available inventory is sufficient for current supply and demand; these will be studied if the moratorium is enacted. Councilmembers questioned the timeline and if a 6 -month moratorium could be enacted instead of 12- months. Mr. Hanson reminded Council it takes approximately three (3) months to get through the process to bring recommendations to Council once the research has been completed. Due to current staffing levels and workloads, a shortened timeline would not be sufficient for thorough review and research. Councilmembers asked additional clarifying questions regarding vacancy rates, new companies or expansion of existing storage facilities, tax base and potential tax loss; and vested applications. Councilmember Honda stated she would support a 6 month moratorium; however not a 12- month. COUNCILMEMBER CELSKI MOVED TO SUSPEND CITY COUNCIL RULE 2.2 SUBSECTION 8 TO ALLOW FIRST READING AND ENACTMENT OF THE ORIDNANCE IN ONE MEETING; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda yes City Clerk Stephanie Courtney read the Ordinance title into the record. COUNCILMEMBER CELSKI MOVED APPROVAL AND ADOPTION OF THE PROPOSED ORDINANCE; COUNCILMEMBER DUCLOS SECOND. The motion passed 6 -1 as follows: Deputy Mayor Burbidge yes Councilmember Koppang yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Celski yes Councilmember Duclos yes Councilmember Honda no 8. COUNCIL REPORTS Councilmember Assefa- Dawson appreciated the discussions that have been had and expressed her disappointment to hear of the challenges surrounding the Day Center. She would like to see expectations be established to encourage participants to take ownership. She expressed gratitude to Federal Way City Council Regular Minutes Page 7 of 9 September 5, 2017 Councilmember Koppang for his leadership with the two recommendations tonight. She commented on the serendipitous timing of the FEMA Training and hopes Council will be educated regarding next steps and the part they can play as it would be beneficial to the community. Councilmember Celski thanked Performing Arts and Event Center (PAEC) Director Theresa Yvonne and her staff for the outstanding Ribbon Cutting and Grand Opening event. The encouraged attendance at the Reach Out Annual Breakfast Fundraiser which will take place at Christian Faith Center on Tuesday, September 19 at 7:00 a.m. The next Land Use and Transportation Committee (LUTC) meeting is scheduled for September 11 at 5:00 p.m. Councilmember Honda attended an Eagle Scout Award Ceremony on August 27 for a young man in our community. She encouraged those in attendance to sign the banner for the sponsors of the National Night Out event held at Town Square Park. She shared concerns regarding the reduction of mental health and substance abuse in the Washington State Budget and the impact it will have on the individuals in homeless camps as they need a place to go. She requested Sound Transit be asked to return and present regarding their plan of action if Federal Funding is lost for ST3. Councilmember Koppang also commented on the Grand Opening of the PAEC and shared his excitement regarding the economic development that will occur with this project at the heart of the city. He shared his concern for those in Houston, Texas (Hurricane Harvey) and he was impressed by community members coming together regardless of race or economics. He reflected on the shared mentality in Federal Way; that we have respect for one another and work to create /implement solutions. He also attended great events such as the DESNA Cup Event, Lion's Car Show, and Integrity Life Church Backpack Event. He announced the next Parks, Recreation, Human Services, and Public Safety (PRHSPS) Committee meeting is scheduled for September 12 at 5:00 p.m. Councilmember Moore thanked Mayor Ferrell and Chief Hwang who listed and responded to concerns of Federal Way business owners related to drug use and individuals sleeping near businesses. He is concerned with the reoccurring situation and stated we cannot have businesses driven away from the City of Federal Way. He announced Federal Way Public Schools first day of school and wished everyone a successful day. He reiterated his desire for the city to maintain a good relationship with our schools and thanked Councilmember Koppang for his leadership in this effort. Councilmember Duclos attended the donor reception for the PAEC and was impressed by the event: she enjoyed the meal, tour, and seeing the finished product. She is proud to have taken part in the development of the project that will help redefine downtown. She also attended a reception for Finance Director Ade Ariwoola's brother, Justice of the Supreme Court of Nigeria Olukayode Ariwoola. Deputy Mayor Burbidge announced the upcoming Lodging Tax Advisory Committee (LTAC) meeting is scheduled for September 13 at 10:00 a.m. She also announced Sound Cities Association is looking for a South King County Member to serve on the Solid Waste Advisory Committee; the deadline to apply is September 8. She also thanked Director Yvonne and staff who worked to ensure the Ribbon Cutting and Open House were well attended and fully- enjoyed. She expressed gratitude for Councilmember Koppang's leadership in responding to the Violence Prevention Coalition Steering Committee's recommendations. She announced upcoming events such as the 9 -11 Memorial Remembrance to be held that the South King Fire and Rescue Memorial in front of Station 64, the Sound Transit Link Light Rail Open House on September 14, the Mayor's Day of Concern for the Hungry Food Drive, and the Federal Way Symphony sponsoring the Blues Festival at Town Square Park on September 16. Federal Way City Council Regular Minutes Page 8 of 9 September 5, 2017 9. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 10:45 p.m. Attest: anie Courtney Ci y Clerk Approved by Council: 04- N-2,011 Federal Way City Council Regular Minutes Page 9 of 9 September 5, 2017