FEDRAC PKT 9-26-2017 CITY OF
t. Federal Way
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRACI
TUESDAY—September 26,2017 FEDERAL WAY CITY HALL
4:30 P.M. AGENDA HYLEBOS ROOM
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
Page Presenter/ Action or
Topic Title/Description # Time Allotted Discussion
A. APPROVAL OF SUMMARY MINUTES -JULY 25,2017 3 R. BUCK ACTION
5 MINUTES 9/26 Committee
B. PRINTER MAINTENANCE CONTRACT AWARD 7 B. PEARSON ACTION
10 MINUTES 10/3 Council Consent
C. PAEC 2017-2018 SEASON PASSPORT PRINTING AND MAIL 11 T.YVONNE ACTION
SERVICES 10 MINUTES 10/3 Council Consent
D. PAEC ART INSTALLATION CONTRACT RATIFICATION 13 T.YVONNE ACTION
10 MINUTES 10/3 Council Consent
E. SOUND TRANSIT DISCUSSION 15 EJ WALSH DISCUSSION
10 MINUTES
F. PAEC MONTHLY REPORT—JULY&AUGUST 2017 21 A.ARIWOOLA DISCUSSION
5 MINUTES
G. LED STREET LIGHT CONVERSION PROJECT INTERFUND LOAN 25 D.WINKLER ACTION
AUTHORIZATION 5 MINUTES 10/17 Council Consent
H. FWCC SLIDE REPORT 31 J. HUTTON DISCUSSION
10 MINUTES
I. MONTHLY FINANCIAL REPORT- JULY AND AUGUST 2017 35 A.ARIWOOLA ACTION
10 MINUTES 10/3 Council Consent
J. VOUCHERS—JULY AND AUGUST 2017 127 A.ARIWOOLA ACTION
10 MINUTES 10/3 Council Consent
4. OTHER:
• Camp Kilworth
• Budget In Brief
• 2016 JLARC Draft audit, Federal Way
5. FUTURE AGENDA ITEMS:
NEXT MEETING: Tuesday, October 24,2017 @ 4:30 City Staff.
Dini Duclos, Chair Ade Ariwoola, Finance Director
Susan Honda Robyn Buck,Administrative Assistant
Martin Moore 253-835-2527
CITY OF
... Federal Way
This page was intentionally left blank.
CITY'0i
Federal Allay
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday,July 25, 2017 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Koppang
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan
Call; Deputy Public Works Director/PAEC Project Director, EJ Walsh; Community
Development Director, Brian Davis; IT Manager, Thomas Fichtner; Public Works Director,
Marwan Salloum; Chief of Police, Andy Hwang; Accounting Supervisor, Chase Donnelly;
Administrative Assistant, Robyn Buck.
OTHERS PRESENT:
PUBLIC COMMENT:
Motion to add CITY OF AUBURN-CITY OF FEDERAL WAY INTERLOCAL AGREEMENT FOR
ESTABLISHING AND MAINTIANING OFFICE SPACE FOR THE PSATT as item B to the agenda
and move subsequent items accordingly; motion seconded and carried 3-0.
APPROVAL OF SUMMARY MINUTES: Motion to approve the June 27, 2017 minutes;
motion seconded and carried 3-0.
CITY OF AUBURN-CITY OF FEDERAL WAY INTERLOCAL AGREEMENT FOR ESTABLISHING
AND MAINTIANING OFFICE SPACE FOR THE PSATT: Presented by City Attorney, Ryan Call
and Chief of Police, Andy Hwang.
Federal Way is financial agent for the PSATT. We pay the lease and the state reimburses us.
The substance for the presented draft will not change, however the amounts for janitorial,
internet and utilities still need to be identified. The agreement is between Auburn and
Federal Way. Reimbursement is fairly quick. The float amount is approximately $5k per
month.
Tuesday,July 25, 2017 Page 1
3
CITY'0i
Federal Allay
Motion to forward the CITY OF AUBURN-CITY OF FEDERAL WAY INTERLOCAL AGREEMENT
FOR ESTABLISHING AND MAINTIANING OFFICE SPACE FOR THE PSA TT to the August 8,
2017 consent agenda for approval; motion seconded and carried 3-0.
WIFI SITE LEASE — FEDERAL WAY CENTER BUILDING: Presented by It Manager, Thomas
Fichtner.
The building where the Wi-Fi equipment is located is under new ownership, which requires
a new site lease agreement. This is a 5 year lease agreement with two options to renew.
The monthly cost of the lease is in the 2017-18 IT budget.
Motion to forward the proposed Agreement to the August 8, 2017 consent agenda for
approval; motion seconded and carried 3-0.
COPIER/PRINTER MAINTENANCE AMENDMENT 1: Presented by It Manager, Thomas
Fichtner.
This is an amendment to the smaller six year contract that expired in 2016. The
amendment is to increase the "not to exceed by amount" from $19,500 to $48,000 and
extend the contract until 10/31/17. This is basically a stop-gap agreement until a new
vendor is chosen via an RFP. Once the RFP is complete, there may be a need to seek an
increase in the budget for this item in 2018.
Motion to forward the proposed Agreement to the August 8, 2017 consent agenda for
approval; motion seconded and carried 3-0.
ST3 PROGRESS PRESENTATION: Presented by Deputy Public Works Director/PAEC Project
Director, EJ Walsh; Community Development Director, Brian Davis; and Public Works
Director, Marwan Salloum.
Mr. Walsh presented a power point on the ST3 link extension in Federal Way which
summarized the progress thus far. Per our zoning and comprehensive plan, we have input
on what can be built on the surplus properties. ST3 will seek permitting from the City of
Federal Way. The first group of property project sites was presented that the ST3 Board
meeting in May. Formal offers will go out in late July- early August. The second group
property project sites will go to the ST3 Board in August. Federal Way businesses make the
choice to relocate in Federal Way or not. ST3 must follow Federal Relocation Guidelines.
Councilmember Moore inquired as to whether or not the City of Federal Way can be
involved in the decision making process with property owners. The Committee agreed that
a positive outreach to business owners is necessary. This Committee also agreed that
Tuesday,July 25, 2017 Page 2
4
CITY'0i
Federal Allay
changes in zoning should be included in the planning commission projects for 2018. Council
can vote to have planning commission to change the zoning in downtown. There was a
consensus that there should be a special Council meeting once Council is clear as to what
they would like to see done.
No further action.
INVESTMENT PORTFOLIO MEMORANDUM: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola summarized the memo included in the packet. The Reserve Policy is defined
by each fund.
No further action.
PAEC MONTHLY REPORT: Presented by Finance Director, Ade Ariwoola.
The $2.1m NMTC money will be included in the July report. Most likely, $9.18m of the
$13m interfund loan will be what is used.
No further action.
MONTHLY FINANCIAL REPORT - JUNE 2017: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report for June 2017. Notable areas
include:
• Dumas Bay — Doing well. Mr. Ariwoola will bring a 5 year plan to the next FEDRAC.
• Sales Tax — Holding up.
• Utility Tax — Doing well.
• CD Permits and Fees — $33k below 2017 year to date budget because most of the big
construction is complete.
• PAEC— Subsidy is moved into the account as needed.
Motion to forward approval of the lune 2017 Monthly Financial Report to the August 8,
2017 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS—JUNE 2017: Presented by Finance Director, Ade Ariwoola.
There were no questions on vouchers.
Motion to forward the Vouchers to the August 8, 2017 consent agenda for approval;
motion seconded and carried 3-0.
Tuesday,July 25, 2017 Page 3
5
CITY'0i
Federal Way
OTHER:
Federal Way was selected as one of three medium sized cities to be part of the pilot
program for the Financial Sustainability Index. Our procedures will be part of the best
practices for other cities.
NEXT MEETING: Tuesday, August 22, 2017 @ 4:30 p.m.
MEETING ADJOURNED: 6:22 p.m.
Tuesday,July 25, 2017 Page 4
6
COUNCIL MEETING DATE: September-Z6,2017October 3, 2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:PRINTER MAINTENANCE CONTRACT AWARD
POLICY QUESTION: Should the City of Federal Way enter into a printer maintenance contract with Copiers
Northwest?
COMMITTEE: FEDRAC MEETING DATE: Sept.26, 2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Brian Pearson DEPT: Information Technology
Attachments:
1. Staff Recommendation Memorandum to the Finance, Economic Development and Regional Affairs
Committee dated September 26, 2017.
2. Printer Maintenance RFP Bid Tabulation
Options Considered:
1. Approve the Mayor's recommendation and forward to the Council Consent Agenda on October 3, 2017.
2. Deny approval of the Mayor's recommendation and provide staff with further direction.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding the printer maintenance contract to the October
3, 2017 Council Consent A enda. q
MAYOR APPROVAL: DIRECTOR APPROVAL:
uinrn" ecczl11i1 Inilial/Dale
InirialfD is h1itixil ,re
COMMITTEE RECOMMENDATION: I move to forward the proposed contract to the October 3, 2017 consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the printer maintenance contract with Copiers Northwest,
and authorize the Mayor to sign said agreement."
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances onl)) ORDINANCE#
REVISED—11/2016 RESOLUTION#
7
CITY OF FEDERAL WAY MEMORANDUM
TO: FINANCE,ECONOMIC DEVELOPMENT,AND REGIONAL AFFAIRS COMMITTEE
VIA: JIM FERRELL,MAYOR
FROM: BRIAN PEARSON,IT SUPERVISOR
SUBJECT: PRINTER MAINTENANCE CONTRACT
DATE: SEPTEMBER 18,2017
BACKGROUND
The City has solicited request for proposal for Printer Maintenance Services for all City's
Printers,in the past two weeks. We have review and analyze three vendors'proposals (please see
tabulation worksheet appendix A&B). We have chosen Copier Northwest to be our printer
maintenance service provider.
• Price
• Responsiveness
• Ability and history of success
During August and September,the IT department will be soliciting bids for Copier and
Printer Maintenance service and will be back before Committee and Council in September/October
with a new contract for the next several years,which will take over on 11/1/2017.
8
Appendix B
Selection Criteria
Factor Weight
Given
1 Responsiveness of the written proposal to the purpose and 10%
scope of service
2 Price. 50%
Ability and history of successfully completing contracts of
3 this type, meeting projected deadlines and experience in 40%
similar work
Total Criteria Weight 100%
Copiers Konica
NW Minolta Amtek
Printer Monthly $647.97 $930.00 $2,532.25
Price (5 Point) 5 4 1
Responsiveness of Proposal(1 Point) 1 11
Ability& history of successfully completing contract of this
type (4 Point) 4 41 1
Total Point(10 Point) 10 9 3
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COUNCIL MEETING DATE: October 3,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PAEC 2017-2018 SEASON PASSPORT PRINTING AND MAIL SERVICES
POLICY QUESTION: Should the City authorize the agreement with Capitol City Press Inc. for printing and
mailing of the 2017-2018 Season Passport booklets?
COMMITTEE: FEDRAC MEETING DATE: September 26,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Theresa Yvonne, PAEC Executive Director DEPT: PAEC
Attachments:
1. FEDRAC Committee Memorandum
Options Considered:
1. Award the printing and mailing of the 2017-2018 Season Passport to Capitol City Press Inc.the lowest
responsive bidder in the amount of$25,765.51 and authorize the Mayor to execute the contract.
2. Reject the proposed Goods and Services Agreement and provide direction to staff.
...... .... ...
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 3, 2017 City
Council agenda for approval.
MAYOR APPROVAL: c► D RECTOR APPROVAL: ri —
m nin -.�
e o cil
` -
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the October 3, 2017 consent agenda for
approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the printing and mailing of the 2017-2018
Season Passport to Capitol City Press Inc. the lowest responsive bidder in the amount of$25,765.51."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED-08/12/2010 RESOLUTION#
11
CITY OF
V'S._. Federal Way
DATE: September 15, 2017
TO: Finance, Economic Development, and Regional Affairs Committee;
VIA: Jim Ferrell, Mayor
FROM: Theresa Yvonne, Executive Direct"
SUBJECT: PAEC 2017-2018 SEASON PASSPORT R` TING AND MAIL SERVICES
BACKGROUND:
In order to launch the 2017-2018 Presenting Season of performances to the public, staff
created a 2017-2018 Season Passport booklet advertising all season tickets and all the
performances including our resident companies. Per Finance purchasing guidelines, an RFQ
was issued and three quotes were received from qualified companies. Capitol City Press, Inc.
was selected as the lowest responsive bidder.
The attached table provides the quotes proposed by each company.
Company 1 Company 2 Company 3
Company: Capitol City Press Print NW Alliance Printing
Responsiveness: 5 Working Days 9-12 Working Days 9-12 Working Days
Price: $17,250.29 $19,006.92 $17,234.00
Tax: $1,750.03 $1,919.70 i $1,723.40
Total: $18,975.32 $20,926.61 $18,957.40
As part of the season launch the booklets needed to be mailed to the general public and ready
for general distribution coinciding with the press conference for the season launch on June 20.
Staff researched mailing houses to prepare the booklets for mailing and was made aware that
Capitol City Press was capable of mailing as well as printing, saving both additional time and
money. The additional service fee for distribution to 58,000 households was $6,790.19 making
the total cost of the project $25,765.51.
12
COUNCIL MEETING DATE: October 3,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2% FOR ARTS PROGRAM FOR PERFORMING ARTS&EVENT CENTER
POLICY QUESTION: Ratify the Hylebos Harmonics agreement to reflect inclusion of the taxes in the amount of
$14,500.
COMMITTEE: FEDRAC MEETING DATE: 09/26/2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Theresa Yvonne, Executive Director DEPT: PAEC
Background: As part of the City of Federal Way's 2%for the Art Program,the Performing Arts&Event Center
will feature a public art installation located outside at the southwest corner of the property.
As part of the Public Works Contract amendment with RDG IA, Inc.—the artist team of Dahlquist and Niebuhr
team is required to pay$29,000.00 in taxes which City of Federal Way staff has agreed to split in half with the
Artist team.
The additional amount is available within the 2%for the Arts project budget.
Options Considered:
1. Ratify the executed agreement to the "Hylebos Harmonics" contract for the Performing Arts & Event
Center to reflect inclusion of taxes in the amount of$14,500.
2. Do not authorize the amendment and provide direction to staff.
MAYOR'S RECOMMEND ON: Option 1
MAYOR APPROVAL: , DIRECTOR APPROVAL. rJ� ^
Com iteeCoulwil / I nI Iltte r ,
In it i:a li dnic I n i l iald)a
COMMITTEE RECOMMENDATION: "I move to forward ratifying the executed contract for the "Hylebos
Harmonics" installation for the Performing Arts & Event Center to reflect inclusion of taxes in the amount of
$14,500 to RDG IA Inc, the artists team of David Dahlquist and Matt Niebuhr."
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of ratifying the executed contract for the "Hylebos
Harmonics" installation for the Performing Arts &Event Center to reflect inclusion of taxes in the amount of
$14,500 to RDG IA Inc., the artists team of David Dahlquist and Matt Niebuhr."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
13
CITY OF
Federal Way
DATE: September 15, 2017
TO: Finance, Economic Development, and Regional Affairs Committee;
VIA: Jim Ferrell, Mayor
FROM: Theresa Yvonne, ExecutiveDirector3k Dk�f5JrAt-
SUBJECT: "HYLEBOS HARMONICS" PUBLIC ART FOR THE PERFORMING ARTS AND EVENT CENTER
BACKGROUND:
As part of the City of Federal Way's '2%for the Arts' Program, the Performing Arts & Event Center
will feature a public art installation located outside in the southwest corner of the property, within
the raised planter bed. The project chosen and contracted is "Hylebos Harmonics" by artist team
David Dahlquist and Matt Niebuhr.
This project is a public works contract and includes in part construction of the columns onsite.
Taxes are applicable to a portion of the overall contract, in the amount of$29,000.00 which was
not accounted for in the original bid that was approved by City Council. Staff has agreed to split the
amount with the artist team who will pay half of the taxes, or$14,500.00, and the City of Federal
Way will increase the contract amount by $14,500.00 to cover the remaining taxes.
The 2% for the Arts total budget is $429,231, of which $8,614 was spent on the Artist selection
process. The Council approved Artist contract is for$350,000, leaving an available balance of
$70,617 within the 2%for the Arts Budget. The available balance is proposed to be utilized for the
referenced taxes.
14
COUNCIL MEETING DATE: ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA DILL
SUBJECT: SOUND TRANSIT 3 DISCUSSION
POLICY QUESTION: Information Only—Update on the overall progress of the Federal Way Link Extension project
and discussion on status of items related to the City's Vision for the Federal Way Link Extension in Federal Way.
COMMITTEE: FEDRAC MEETING DATE: September 26,2017
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution N Other
STAFF REPORT BY: EJ Walsh DEPT: Public Works
Attachments: FEDRAC Committee Memorandum dated September 26, 2017—Sound Transit 3
Options Considered: Information Only
MAYOR'S RECOMMENDATION: Information O
MAYOR APPROVAL: DIRECTOR APPROVAL: 1ktz-111
('ni Worcs Ca i lnitialiDatc
Initial/Date Initia.Date
COMMITTEE RECOMMENDATION:Information Only
N/A N/A N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION:N/A
(BELOW TO BE COMPLETED RYCITY CLERKS UF'FtCE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED-11/2016 RESOLUTION#
15
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 26, 2017
TO: Finance, Economic Development and Regio a1 Affairs Committee
VIA: Jim Ferrell,Mayor
FROM: Marwan Salloum,P.E.,Public Works Director
EJ Walsh, P.E. Deputy Public Works Director 4vp-�-
SUBJECT: Sound Transit 3 Update and Discussion I v
Sound Transit continues to advance the 30%design to meet their goal of preparing and releasing a request
for proposals in 2018. They have been holding local update meetings with various groups of stakeholders
and interested parties to provide information about the project as well as solicit input related to station
look and feel and general comments about the project.
City staff has been using feedback received from Council at various meetings and interactions over the
last several months as guidance in discussions with Sound Transit. An update of the various has been
provided to Council under separate cover and is attached.
16
The City's Vision for
The Federal Way Link Extension
In Federal Way
City Staff have been working with Sound Transit on an ongoing basis related to extension of the Sound Transit Light Rail
system from Angle Lake to the Transit Center within Federal Way.These discussions have been guided by City Code,the
City Comprehensive Plan,established past practices and acceptable Engineering Standards of Practice.
As Sound Transit has advanced the project from the Environmental Impact Statement(EIS) and Record of Decision
(ROD), Council has expressed vision and goals for the downtown area.The items below are categorized to reflect the
various stages and requirements for the items.
Code Based Requirement
These are requirements that are part of the vision and goals expressed by Council,and are also required by City Code, the
Building Code, City Design standards, etc. Compliance with City Code is a foundation requirement for any project within
the City limits unless a waiver or deviation is granted for a specific item through the appropriate process.
1. City Code—Work with Sound Transit to ensure the City Codes are followed regarding the vegetation,setbacks,
flowers,and etc.
2. Lighting—Work with Sound Transit to ensure adequate lighting to enhance the security around the facility.
3. Safe City Camera Infrastructure—Install pathways along Public Streets within the downtown City Core.
4. BPA Line—Work with ST to identify a safe train crossing of 21St Street.Although this is part of the Tacoma Dome
Link Extension project, and the final alignment of that project is not determined,the City has had ongoing
discussions regarding the connection between the two projects.Sound Transit has agreed that City Codes,
National Codes, FTA requirements, BPA height limitations, acceptable crossing locations and Engineering
Standards will all dictate the configuration of the crossing.
5. Pedestrian Walk Way—Work with Sound Transit to provide an ADA pathway from the parking area to the
station area.
6. Covered plaza—Expecting people to come from Auburn, Fife, Milton and surrounding areas to take the train to
Seattle during the wet season having a safe and covered place to allow people to move easily during the raining
period of our area.Sound Transit is required to meet the Design Guidelines that addresses awnings, building
facades,etc.Additionally the station design is influenced by the community feedback that they have received
throughout the process which has also identified this as a community desire.
7. Adequate Bicycle storage—Minimum requirements for bike storage are guided by City Code,City Design
Guidelines, FTA requirements,and National Codes.
8. Retail Space within Parking Garage—Work with Sound Transit to design and build the garage with pedestrian
accessible retail space in it to replace some of the lost retail spaces. While there is a code requirement that
requires ground floor retail,Sound Transit also must work within the confines and requirements of FTA and the
limitations of Federal Grant Funding. Conversations are ongoing between the City and Sound Transit about
balancing different requirements.
9. Livable downtown—Work with Sound Transit to ensure surplus properties are utilized for office complexes that
will enhance the University initiative, multifamily home ownership by building condominium/apartment that will
promote pride in the community,and retail and commercial space to replace the lost sales tax revenue as
promptly as possible.All redevelopment must be done in accordance with the City Comprehensive Plan and
applicable City Zoning. The current Zoning dictates what land uses are permitted. If Council desires to shape the
downtown differently from the current vision within the Comprehensive Plan and Zoning then those documents
should be updated to reflect such.Sound Transit is aware the City desires a continued role in being part of the
selection process and shaping the redevelopment as the project moves through the process.
17
Ongoing Items
These are items that have been discussed with Sound Transit and conceptual agreements have been reached and are in
various stages of detailed discussion. These items will be incorporated into the Development Agreement to memorialize
the requirement as a condition of the project.
1. Development Agreement—The City is awaiting a draft outline from Sound Transit. Sound Transit's goal is to
have the Development Agreement finalized in the first quarter of 2018.
2. Safe City Cameras—The City and Sound Transit are working together to coordinate access between City and
Sound Transit cameras.Sound Transit has conceptually agreed to this,details are still under review.
3. Police Substation—The City and Sound Transit are working together to have a space to accommodate our police
department to further enhance security of persons and property around the transit station and downtown.
Sound Transit has conceptually agreed to this,details are still under review.
4. Security Patrol-Work with Sound Transit regarding its security patrol as is currently being done in other
stations.This is a Sound Transit standard throughout all of their facilities and locations.Sound Transit will work
with the City Police Department on operational details once a final design of the station is complete.
5. Pedestrian Crossings(320th and 215)-Work with Sound Transit to have a safe crossing on 320th Avenue and 21St
Street.Sound Transit has agreed to perform an access management study to analyze pedestrian movements and
identify safe paths/options to the Transit Center. The results of the study will allow for conversations about
pedestrian crossing requirements.
6. Citizens involvement related to Art—Have Sound Transit continue to work with the Art Commission and have
citizens involved in the art design to ensure adequate and a beautiful port of entry for the City of Federal Way.
Sound Transit has agreed to follow their standard policy and procedures and assemble a selection panel for the
Artist which may contain local qualified individuals if they agree to serve.
7. Staging Property—Work with Sound Transit to promptly surplus and sell the staging properties to private
developers in order to quickly return these properties to the tax role.Sound Transit is aware that returning
available property to the tax role is a priority to the City;performance criteria have not been established related
to time frames.
qpe Items
These are items that have not yet been conceptually agreed upon or have not been the subject of detailed conversations.
1. Parking Stalls—Based on the City's location of Federal Way to Fife, Milton,Auburn, and North Tacoma, and the
current use of parking for the bus transit center increase the size of the proposed parking garage to 1,100 to
1,200 stalls. This has been discussed with and is under review by Sound Transit, however we have not received a
response to date.
2. Joint Parking Structure-Work with Sound Transit to design their parking structure in a way that will allow the
City to add two more levels to their structure to accommodate other parking needs for businesses around the
area. Based on operational restrictions, the then existing parking garage, needing to be taken out of operation
for this construction to occur, this is not feasible as a future improvement.
3. New Technology—employ solar energy to power and use of high environmental standards in the construction
and operation of their facility.
Additional Items
These are key items that have been conceptually agreed upon with Sound Transit that are not code requirements or
items that Sound Transit has agreed to do work beyond code requirements that are not identified in one of the categories
above.
1. S317 th St—Between the 23rd Ave S roundabout and 281h Ave S Roundabout Sound Transit has agreed to
reconstruct the existing roadway to a concrete roadway.This is predicated upon the bus traffic from the 1-5 HOV
ramp.
18
2 22nd Ave—Between S 319th St and S 320th St Sound Transit has agreed to construct the roadway as a concrete
roadway.This is predicated upon bus traffic in the area.
3. Roundabout at S 317th St and 23rd Ave S—Sound Transit has agreed to reconstruct the intersection to an
enlarged roundabout to increase traffic circulation and reduce queuing in the area.
19
CITY OF
Federal Way
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20
COUNCIL MEETING DATE: ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:PAEC MONTHLY REPORT
POLICY QUESTION: N/A Information only.
COMMITTEE: FEDRAC MEETING DATE: September 26, 2017
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance
Attachments:
1. July PAEC Monthly Report
2. August PAEC Monthly Report
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR qhAPPROVAL. .—�7 DWECTWf APPROVAL �j l�Ill L'h77
(" tntztit • f'uuacil , I Initial/Date
lttitial(Date Iuiiutl;Datr
COMMITTEE RECOMMENDATION:
N/A N/A N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION:N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 1ST reading
❑ TABLED/DETERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
21
PAEC Project Budget/Report
Sources& Expendiutres Project To Date
Total Budget thru July 2017 %
Revenues:
City's Funds $ 11,530,896 $ 11,508,945 99.81%
4 Culture 2,000,000 2,000,000 100.00%
State 4,000,000 3,900,000 97.50%
CDBG Section 108 3,000,000 3,030,000 101.00% 100.00%
Other Grants(Bldg 4 Arts, Comm., 4Culture) 369,102 359,102 97.29%
Private Company 1,000,000 985,395 98.54%
Subtotal Sources $ 21,899,998 $ 21,783,442 99.47% 98.00°i°
Interest - 40,201 n/a
Interfund/Bonding ($13 million) 9,178,902 7,340,230 96.00%
New Market 2,100,000 2,056,761 97.94%
Total Sources $ 33,178,900 $ 31,220,634 94.10% 94.00%
Expenditures. 92.00%
Planning, Design, & Design Management 5,220,913 5,367,146 102.80%
Construction Management 589,000 497,497 84.46% 90.00%
Specialty Consultant 75,942 25,942 34.16%
Garco Construction Contract 24,158,160 22,415,953 92.79%
88.00%
Construction Contigency 968,619 102,739 10.61% Time Amount
FF&E 811,751 104,408 12.86%
Geotech/Testing 213,645 199,941 93.59%
Miscellaneous 711,070 425,926 59.90%
Subtotal Expenditures $ 32,749,100 $ 29,139,552 88.98%
2%for Arts $ 429,800 $ 62,583
Total Uses $ 33,178,900 $ 29,202,135
Project Balance 1 $ (0) $ 2,018,499
Budget To Date Used
Construction Time (months) 20 20 100.00%
Construction Budget $ 24,158,160 $ 22,415,953 92.79%
* Due to admin fees charged by the State they have deducted $100,000 as admin fees.
* The City did not access the interfund loan in July. The Interfund loan is due 3 years
from the first draw or the loan can be refinanced. The Council approved $13M for interfund loan, and we have used
$7.34M project to date.
*The overage in the "Planning, Design, & Design Management" will come from "Construction Contingency" budget.
*The FF&E budget may increase as we know more about what is needed for Contingency. FF&E is separated from
Construction Contigency.
*New Market Tax Credits were received in July for$2,056,761.
Spent thru
FF&E Items Budget Committed 7/31/17
Budget 811,751 - -
....................................................................................................................................... .......................................:...........................................................................
Draperies 66,245 -
....................................................................................................................................... ...............................................................................:...................................
Audio Video/Communications Equipment € 115,516 € -
.......................................................................................................................................;...............................................................................:...................................
Production Lighting Equipment 79,215 -
....................................................................................................................................... ...............................................................................:...................................
Orchestra Shell 423,632 € -
....................................................................................................................................... ...............................................................................:...................................
Piano 104,408 € 104,408
Total FF&E 811,751 : 789,017 € 104,408
Budget Balance 22,734
22
PAEC Project Budget/Report
Sources& Expendiutres Project To Date
Total Budget thru Aug. 2017 %
Revenues:
City's Funds $ 11,530,896 $ 11,508,945 99.81%
4 Culture 2,000,000 2,000,000 100.00%
State 4,000,000 3,900,000 97.50%
CDBG Section 108 3,000,000 3,030,000 101.00% 100.00%
Other Grants(Bldg 4 Arts, Comm., 4Culture) 369,102 359,102 97.29%
Private Company 1,000,000 985,395 98.54%
Subtotal Sources $ 21,899,998 $ 21,783,442 99.47/ 98.00%
Interest - 41,258 n/a
Interfund/Bonding ($13 million) 9,178,902 7,340,230 79.97% 96.00%
Proceeds from sale of Land - 350,041 n/a
New Market 2,100,000 2,056,761 97.94% 94.00%
Total Sources $ 33,178,900 $ 31,571,731 95.160/.
Expenditures: 92.00%
Planning, Design, & Design Management 5,220,913 5,398,465 103.40%
Construction Management 589,000 530,209 90.02% 90.00%
Specialty Consultant 75,942 25,942 34.16%
Garco Construction Contract 24,158,160 22,415,953 92.79% 88.00%
Construction Contigency 968,619 102,739 10.61% Time Amount
FF&E 811,751 680,885 83.88%
Geotech/Testing 213,645 210,924 98.73%
Miscellaneous 711,070 455,593 64.07%
Subtotal Expenditures $ 32,749,100 $ 29,820,711 91.06%
2%for Arts $ 429,800 $ 83,835
Total Uses $ 33,178,900 $ 29,904,546
Project Balance I $ (0) $ 1,667,185
Budget To Date Used
Construction Time (months) 20 20 100.00%
Construction Budget $ 24,158,160 $ 22,415,953 92.79%
* Due to admin fees charged by the State they have deducted $100,000 as admin fees.
* The City did not access the interfund loan in August. The Interfund loan is due 3 years
from the first draw or the loan can be refinanced. The Council approved $13M for interfund loan, and we have used
$7.34M project to date.
*The overage in the "Planning, Design, & Design Management" will come from "Construction Contingency" budget.
*The FF&E budget may increase as we know more about what is needed for Contingency. FF&E is separated from
Construction Contigency.
*New Market Tax Credits were received in July for$2,056,761.
*The proceeds from the sale of the Target Property in the amount of$2.19M of which $350K was related to the PAEC
were received in August 2017.
Spent thru
FF&E Items Budtet Committed 8/31/17
Budget 811,751 - -
.....................................................................................................................................,.......................................,........................................,....................................
Draperies 66,245 -
...................................................................................................................................... ...............................................................................:....................................
:Audio Video/Communications Equipment € 120,565 € 115,516
..............................................................................................................................................................................€........................................:....................................
Production Lighting Equipment 73,215 : 62,797
......................................................................................................................................¢..........................---......... ........................................:....................................
Orchestra Shell 423,632 € 393,882
..........................................................................................................................................................................................................................................................
Piano 104,408 € 104,408
....................................................................................................................... .... ...¢ .................. ..................................:..........................---------
Furniture - 4,282
Tota I F F&E 811,751 794,066 6W,885
Budget Balance 23 17r685
CITY OF
Federal Way
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24
COUNCIL MEETING DATE: October 17,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA SILL
SUBJECT:INTERAGENCY AGREEMENT AMENDMENT AND FUNDING APPROVALS WITH WASHINGTON STATE
DEPARTMENT OF ENTERPRISE SERVICES AND INTERFUND LOAN AUTHORIZATION FOR THE LED STREET LIGHT
CONVERSION PROJECT
POLICY QUESTION: Should City Council approve the amendments and funding approvals for the Interagency
Agreement with Washington State Department of Enterprise Services, and authorize staff to utilize an interfund loan up
to $2,500,000.00 for the LED Street Light Conversion Project?
COMMITTEE: Finance, Economic Development, and Regional Affairs MEETING DATE: September 26,2017
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT RIAWre6 Winkler,P.E., Deputy Public Works Director/ DEPT: Public Works
Street Systems Manager
Attachments: Finance, Economic Development, and Regional Affairs Committee memorandum dated 9/26/17
Options Considered:
1. Approve the Interagency Agreement Amendment and Funding Approvals with WA State Department of
Enterprise Services to complete the design and construction of the city owned LED Street Light Conversion
Project in the amount not to exceed $2,031,541.00, and authorize staff to utilize an interfund loan up to
$2,500,000.00 for all phases of the LED Street Light Conversion Project.
2. Do not approve the Interagency Agreement Amendment and Funding Approvals with WA State Department
of Enterprise Services for the conversion of city owned Streetlights; nor approve an interfund loan and
provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 17, 2017 Council Consent
Agenda for approval.
MAYOR APPROVAL: DIRECTOR APPROVAL: 2vk1'�
Cnm t c a+tncil -M Initiabilate
India Nw Initial
/Date `
COMMITTEE RECOMMENDATION:I move to forward Option 1 to the October 17, 2017 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Interagency Agreement Amendment and Funding Approvals
with WA State Department of Enterprise Services to complete the design and construction for the city owned LED
Street Light Conversion Project in the amount not to exceed $2,031,541.00; and authorize staff to utilize an interfund
loan up to $2,500,000.00 for all phases of the LED Street Light Conversion Project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—11/2016 RESOLUTION#
25
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 26,2017
TO: Finance,Economic Development,Regional Affairs Committee
VIA: Jim Ferrell,Mayor
FROM: Ade Ariwoola,Finance Director
Desiree S.Winkler,P.E.,Deputy Public Works Director/Street Systems Manager
Interagency Agreement Amendment and Funding Approvals with
SUBJECT: WA State Dept. of Enterprise Services
Interfund Loan Approval
LED Street Light Conversion Project
BACKGROUND:
Project Scope and Costs
The City would like to pursue conversion of its existing street lights to Light Emitting Diodes (LED). The
conversion would provide several benefits including: cost savings in the form of less energy usage and
maintenance, higher quality lighting, and upgraded control options such as dimming. Several surrounding
jurisdictions have successfully completed their street light conversion projects using the process described
below. Staff is requesting authorization to proceed with the design and construction of the 2,342 City-
owned and maintained streetlights through an Interagency Agreement Amendment and Funding
Approvals. Staff is also requesting authorization to proceed with utilizing an interfund loan to complete
all phases of the LED Street light Conversion Project.
Phase 1 — City Owned Street Lights
Energy Savings Performance Contracting
In February 2017, the City of Federal Way entered into an Interagency Agreement with the Washington
State Department of Enterprise Services (DES) to hire Ameresco to initiate an Energy Service Proposal
through a process called Energy Savings Performance Contracting (RCW 39.35A.050, RCW
39.35C.020).
Energy Savings Performance Contracting(ESPC)is defined as follows:
• A method of identifying, constructing and financing energy and utility conservation projects.
• Uses energy utility dollars saved and utility rebates to pay for the project costs. (e.g. Annual
energy and maintenance savings used to retire debt).
• Eliminates many risks associated with the design,bid,build(DBB)process by the consultant
guaranteeing the maximum construction cost and the energy savings achieved.
Energy Service Proposal (ESP)
The Energy Service Proposal(ESP)developed the project scope, guaranteed maximum costs,guaranteed
minimum energy savings,and pay back of city financing in no more than ten(10)years.A summary of
the project costs and annual project savings are as follows.Note that this ESP is limited to the City of
Federal Way owned and maintained lights. There will be a separate project and process for conversion of
the Puget Sound Energy owned and maintained street lights.
26
September 26,2017
Finance,Economic Development,Regional Affairs Committee
Interagency Agreement Amendment and Funding Approvals with DES,
Interfund Loan Authorization LED Street Lighting Project
Page 2
Table 1: Project Costs (2,342 City-Owned and Maintained Street Lights)
Description Cost
Engineering Audit $ 5,270.00
Design&Construction Management $ 409,935.00
Contract(including tax) $1,479,535.00
Contingency(including tax) $ 68,323.00
1st Year Measurement&Verification $ 12,478.00
DES Project Management $ 56,000.00
TOTAL COST $2,031,541.00
Table 2: Project Funding (2,342 City-Owned and Maintained Street Lights)
Description Amount
Department of Commerce Grant $ 350,000.00
Utility Incentives(Estimated) $ 301,430.00
City Funds(Interfund Loan) $1,380,111.00
TOTAL FUNDING $2,031,541.00
Table 3: Annual Energy and Maintenance Savings
(2,342 City-Owned and Maintained Street Lights)
Description Amount/Year*
Energy Savings (Guaranteed) $ 149,907.00
Maintenance Savings $ 60,156.00
TOTAL Savings/Year $ 210,063.00
*first year savings
The estimated total savings per year of$210,063.00 will be utilized to pay back the interfund loan amount
of$1,380,111.00 in less than ten(10)years. Bonding may be pursued at the end of the project completion
to pay off the outstanding interfund loan.
Next Stens
With approval of the subject Interagency Agreement Amendment and Funding Approvals,design will be
completed to confirm the street light quantities through a geographic information system(GIS)inventory,
and finalize fixture size and type.
Design Considerations:
Color Temperature: LED Streetlights provide a"brighter""cleaner"light. The benefits of this are
proving to have some drawbacks, such as light pollution and sleep impacts. In this past year,one
of the Twin Lakes neighborhoods selected LED streetlights with a warmer color temperature.
Staff with the assistance of Ameresco are considering implementing a warmer color temperature
LED in residential neighborhoods while maintaining the"brighter" color temperature on major
arterials and commercial areas. 27
September 26,2017
Finance,Economic Development,Regional Affairs Committee
Interagency Agreement Amendment and Funding Approvals with DES,
Interfund Loan Authorization LED Street Lighting Project
Page 3
Street Light controls: Staff will be evaluating the option for implementing street light controls as
part of this project. Street light controls would provide the ability to obtain real-time information
about street light operations so that repairs can be made timely. Street light controls can be
utilized to dim street lights,thereby obtaining even additional energy savings. The dimming
controls can also assist in minimizing light pollution.
Recommendations for Street Light controls including potential energy savings and funding proposal will
be brought back to Committee and Council for consideration prior to construction. It is estimated the
street light controls will cost approximately$300,000.00 with potential energy savings up to $30,000.00
per year with dimming implemented. Controls will pay for themselves with energy savings alone in
approximately 10 years.
Phase 2 — Puget Sound Energy (PSE) Owned/ Maintained Street Lights
In addition,there will be a separate agreement brought to Committee and Council for the Puget Sound
Energy(PSE)owned and maintained street light LED conversion. (Approximately 2,400 lights).
Initial estimates for the PSE conversion project are as follows:
Table 4: Project Costs (2,400 PSE Owned and Maintained Street Lights)
Description Cost
PSE—LED Conversion Construction $ 720,000.00
Contingency $ 80,000.00
TOTAL COST $ 800,000.00
Table 5: Project Funding(2,400 PSE and Maintained Street Lights)
Description Amount
Utility Incentives(Estimated) $ 100,000.00
City Funds (Interfund Loan) $ 700,000.00
TOTAL FUNDING $ 800,000.00
Table 6: Annual Energy and Maintenance Savings
(2,400 PSE Owned and Maintained Street Lights)
Description Amount/Year*
Energy&Maintenance Savings $ 119,000.00
(Estimated)
TOTAL Savings/Year $ 119,000.00
*first year savings
The estimated total savings per year of$119,000.00 will be utilized to pay back the interfund loan amount
of$700,000.00 in less than seven(7)years. Bonding may be pursued at the end of the project completion
to pay off the outstanding interfund loan.
28
September 26,2017
Finance,Economic Development,Regional Affairs Committee
Interagency Agreement Amendment and Funding Approvals with DES,
Interf ind Loan Authorization LED Street Lighting Project
Page 4
Total Project Costs and Funding
The following summarizes the total project costs and funding.
Table 7: Total Project Costs
Description Cost
City Owned Streetlights $2,031,541.00
PSE—LED Conversion Construction $ 720,000.00
Street Light Controls $ 300,000.00
Contingency $ 198,459.00
TOTAL COST $3,250,000.00
Table 8: Total Project Funding
Description Amount
Department of Commerce Grant $ 350,000.00
Utility Incentives(Estimated) $ 400,000.00
City Funds (Interfund Loan) $2,500,000.00
TOTAL FUNDING $3,250,000.00
Table 9: Annual Energy and Maintenance Savings
Description Amount/Year*
Energy&Maintenance Savings—City $ 210,063.00
Owned and Maintained lights
Energy&Maintenance Savings—PSE $ 119,000.00
Owned and Maintained lights
TOTAL Savings/Year $ 329,063.00
*first year savings
Staff is requesting that the interim financing through an interfund loan for all phases of the project of no
more than$2,500,000.00 be approved by Council. The resolution for the interfund loan will be brought to
Council at a future date once the agreement with PSE is finalized and options for street light controls are
analyzed.
29
CITY OF
Federal Way
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30
COUNCIL MEETING DATE: ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:FWCC SLIDE REPORT
POLICY QUESTION: N/A Information only.
COMMITTEE: FEDRAC MEETING DATE: September 26,2017
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution Other
STAFF REPORT BY: John Hutton, Parks and Recreation Director DEPT: Parks and Recreation
Attachments:
1. September 11, 2017 Council memo
2. RCA Analysis
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: IRECTOR APPROVAL:
a
Coal i 0 coup Ilf tiaVDulu
milia illaic noc
COMMITTEE RECOMMENDATION:
N/A N/A N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION:N/A
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED— 1/2015 RESOLUTION#
31
CITY OF
1 �` Federal Way
Parks & Recreation Department
Date: September 11, 2017
To: Deputy Mayor Burbidge and City Council
Cc: Mayor Jim Ferrell
From: John Hutton, Park Director
Subject: Community Center Leisure Pool Slide update
During our annual facility closure,we had scheduled work to be done on the slide,
but before that work was started deeper cracks in the concrete structure were
discovered. The original work was cancelled and we had a structural engineer give
a visual opinion on the slide support system. It has been determined that a more
thorough investigation is needed before operating this amenity. The slide has been
taken offline as we consider the options and seek more specialized analysis of the
condition to better understand renovation or replacement options and costs. The
rest of the leisure pool and aquatic areas are still open and accessible.
Depending upon the assessment of the experts,we anticipate a closure of extended
period of time of the leisure pool. We will update council and post signage in the
facility giving members 30 days-notice when a plan is approved.
The safety of our members and guests is of the utmost importance to us and this
closure is a disappointment to all of us as we never want to inconvenience our
customers.
Thank you for your understanding and for your continued support of the
Community Center.
32
REQUEST FOR ANALYSIS CRITERIA
City of Federal Way Park Dept.
Federal Way Community Center
876 S 333rd St., Federal Way, WA
BACKGROUND
The Community Center is 10 years old and the concrete circular stairs and support
columns of a water slide is failing. The City is researching options and budget numbers to
renovate the existing body slide to correct the problem or replace the entire unit. There is
also an interest in looking at upgrading or replacing the adjacent spray feature unit.
SCOPE OF SERVICES
Goals:
• Budgetary estimates to compare replacing; just the stairs, columns and any minor
slide work to replacing the entire water slide system within the same footprint.
• Budgetary estimate to upgrade or replace the spray feature within the same foot
print without any change to the pool deck.
Assumption:
• Renovate or completely replace both the body slide and spray feature system.
• New replacement stairs and columns to be constructed out of a non—cementitious
product that can better handle the warm humid atmosphere with associated pool
chemical contact.
• Investigate the opportunity to engineer a method to use the existing below grade
footings so the deck doesn't have to be dug up adding to the overall cost and down
time of an improvement.
Deliverables:
1. Recommendations & cost estimate on how to renovate the existing body slide with
new support columns and stairs.
2. Recommendations & cost estimate on what and how to replace the body slide unit
with a new system in the existing footprint.
3. Recommendation & cost estimate on how to improve the existing spray feature.
4. Recommendation & cost estimate on replacing the existing spray unit with a new
system that could have some variety and ability to change out individual features.
5. Estimated install time and down time of the pool area for installation of each item
above.
Option:
1. Cost estimate to demo the slide system based upon renovation or replacement.
2. Cost estimate to remove the spray unit.
All submittals must be received no later than 2:00 PM September 28, 2017. Site visits shall be
scheduled through Craig Feldman @ 253 835-6945. Refer question to; Craig or Steve Ikerd @
(253) 835-6911. E-mailed submittals to: steve.ikerdkcityoffederalwa.
33
CITY OF
Federal Way
This page was intentionally left blank.
34
COUNCIL MEETING DATE: October 03,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: JULY 2017 MONTHLY FINANCIAL REPORT
POLICY QUESTION: Should the Council approve the July 2017 Monthly Financial Report?
COMMITTEE: Finance,Economic Development and Regional Affairs Committee MEETING DATE:September 26,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance
Attachments:
■ July 2017 Monthly Financial Report
Options Considered:
1. Approve the July 2017 Monthly Financial Report as presented
2. Deny approval of the July 2017 Monthly Financial Report and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recomm nds approval of Option 1.
MAYOR APPROVAL: DIRECTOR APPROVAL: IMM
Cni runt L anvil �� Ltilial
COMMITTEE RECOMMENDATION:I move to forward approval of the July 2017 Monthly Financial Report to the
October 03, 2017 consent agenda for approval.
Dini Duclos Martin Moore Susan Honda
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the July 2017 Monthly Financial Report."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IS' reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—08/12/2010 RESOLUTION#
35
C1W W V&
Federal way July 2017 Monthly Financial Report -Highlights
The following are highlights of the July 2017 Monthly Financial Report. Detailed financial information can be
found in the July 2017 Monthly Financial Report detail.
Notable Areas
I. Sales Tax is $41K or 0.6%below 2017 year-to-date budget, and below 2016 year-to-date budget by$95K
or 1.4%. Construction of buildings has slowed down,and the PAEC building is almost completed.
2. Community Development Permits and Fees is$90K or 6.7%below 2017 year-to-date budget,but$283K or
28.9% above 2016 year-to-date actual due to the increase in permits for St. Francis lab and observation
unit, Telecare Residential Treatment facility, South King Fire Station 63, and Cottages West Cluster III
apartments.
3. Utility Tax is $859K or 15.1% above 2017 year-to-date budget and $531K or 8.8% above 2016 year-to-
date actual primarily due to using more electricity and gas due to the inclement weather.
4. Dumas Bay Center revenue is $233K or 61.1% above 2017 year-to-date budget and $39K or 6.7% above
2016 year-to-date collections. There has been an increase in retreat rentals at the facility.
General&Street Fund Summary
Revenues are above the year-to-date budget by $111K or 0.5%. Property tax, criminal justice sales tax, gambling
tax, state shared revenue, Public Works permits and fees,police services revenue, parks & general recreation fees,
and franchise fees revenue account for increase in revenues. Sales tax, leasehold tax, admissions tax, Community
Development permits and fees, court and probation revenue, business license fees, and passport fees revenue are
below year-to-date budget. Business license fees, admission tax, and Transportation Benefit District(TBD)are the
sources of funding new police officers. We are not collecting TBD,business license fees are$93K or 44.9%below
year-to-date budget,and admission tax is$8K or 4.2%below year-to-date budget.
Total General & Street Fund expenditures are below year-to-date budget by $192K or 0.7%. The following
departments are above their projected year-to-date budget: Economic Development, Law and Police. Economic
Development is over year-to-date budget by $5K primarily due to expenditures for a Port of Seattle grant not yet
budgeted. Law is over year-to-date budget by$82K primarily due to an increase in private legal services this year.
Police is over year-to-date budget by$219K due to an increase in overtime for extra patrol enforcement and special
events,and an increase in ammunition supplies. Public Works is under year-to-date budget by$204K primarily due
to positions that are charged to capital projects outside the Street Fund.
Property tax is above 2016 year-to-date actual by $95K or 1.7% and above 2017 year-to-date budget by
$44K primarily due to timing differences.
Sales tax is below 2016 year-to-date actual by$95K or 1.4%,and below 2017 year-to-date budget by$41K
or 0.6%. Retail trade (decrease of$14K or 0.4%), Construction (decrease of$135K or 14.0%), Services
sales(increase of$20K or 1.3%),Wholesaling(increase of$39K or 16.4%),account for the majority of the
net decrease compared to year-to-date 2016.
Additionally, criminal justice sales tax collected county-wide also exceeds 2016 year-to-date actual by
$40K or 3.3%.
Community Development permits and fees are above the 2016 year-to-date actual by $283K or 28.9%,
but below 2017 year-to-date budget by $90K or 6.7%. Significant permit revenues received year-to-date
include St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire
Station 63,and Cottages West Cluster III apartments.
Court revenue is below 2016 year-to-date actual by $90K or 11.0% and below 2017 year-to-date budget
by $129K or 15.1%. The Court's traffic and non-parking infractions are below 2017 year-to-date budget
due to the reallocation of the traffic unit to assist patrol officers in the gun violence initiative.
Probation revenue is below 2017 year-to-date budget by 59K or 28.7%. In May 2016 we started receiving
probation revenue. As of the end of July probation revenue is $30.7K less than expenditures,although the
probation division was intended to be self-sufficient.
Admissions Tax is a new source of revenue in 2017. It is being paid monthly and as of the end of July
we've collected$192K out of the annual revenue of$400K. This is one of the new sources of revenue for
funding new Police Officers and support.
Business License Fees is below 2017 year-to-date budget by$93K or 44.9%,but above 2016 year-to-date-
actual by $27K or 31.0%. Business license fees increased by resolution in January 2017, renewal notices
for businesses were sent out in November,and rest businesses renewed their license before January.
Desiznated Operating Funds
Expenditures are below 2017 year-to-date budget by$423K or 4.7%and are primarily due to timing of payments in
Arterial Street Overlay,Solid Waste&Recycling,and Surface Water Management due to vacancies of positions and
timing of maintenance service contract payments.
Utility tax revenues received year-to-date as reported on the monthly financial report totals $6.6M and is $531K or
8.8%above 2016 year-to-date actual and$859K or 15.1%above 2017 year-to-date budget.
The following is the comparison of 2017 year-to-date actual to 2016 year-to-date actual utility taxes by category:
Electricity—current YTD increase by$258K or 10.1%
Gas—current YTD increase by$234K or 28.6%
Cable—current YTD increase by$32K or 3.7%
Cellular—current YTD decrease by$54K or 6.7%
Real estate excise tax 2017 year-to-date revenues of$2.7M is above 2016 year-to-date actual by $537K or 24.3%
and above the 2017 year-to-date budget by $1.2M or 73.2%. There were 139 taxable residential sales (total sales
$40.7M/$201K tax),and five commercial sales(total sales$30.5M/$151K tax). Large commercial sales this year
were Evergreen Corporate Center (sale of$15.7M, $77K tax), Pavilion Apartments (sale of$93.1M, $461K tax),
Woodside Apartments(sale of$25.OM,$124K tax),and Commons Mall(sale of$45.9M,$227K tax).
Federal Way Community Center
2017 year-to-date operating revenues total $1.2M, which is above the 2017 year-to-date budget by $78K or 7.0%
and above the 2016 year-to-date actual by $60K or 5.3%. Revenues that performed better than year-to-date
projections were daily drop-ins, city employee membership program, youth athletic programs, fitness classes, and
pool and facility rentals. Revenues that fell behind year-to-date revenue projections were passes,aquatic programs,
childcare fees,and towel/equipment rentals. Revenues that have fallen behind 2016 year-to-date actuals are aquatics
programs,childcare fees,and towel/equipment rentals.
2017 year-to-date operating expenditures total $1.3M, which is above the 2017 year-to-date budget by $61K or
4.9%,and above 2016 year-to-date actuals by$41K or 3.3%. Compared to year-to-date budget,Personnel costs and
supplies have increased due to increased service levels to meet higher demands, increased minimum wage for part-
time employees, supply needs, inventories, and building repairs. Other Services & Charges are lower due to
decreased personal training services, and lower contracted repair and maintenance due to repairs being done in-
house.
The 2017 year-to-date revenues over/(under) expenditures of($126K) is performing better than the 2017 year-to-
date budget of($143K)by$17K,and is performing better than the 2016 year-to-date actual by$19K. Year-to-date,
$115K of operating subsidy has been used to keep the reserve fund balance at $1.5M, compared to $148K at this
time last year.
The fund balance is at its required level of$1.5 million. The fund balance is set aside for equipment replacement,
major building upgrades,and roof replacement of the Community Center Building.
Dumas Bay Centre
2017 year-to-date operating revenues total$614K,which is$233K or 61.1%above the 2017 year-to-date budget and
above 2016 year-to-date actual by$39K or 6.7%.The increase over 2016 year-to-date actual is due to an increase in
rentals as a result of a marketing plan and Google AdWords campaign that started in 2011, and the return of rental
groups.
2017 year-to-date operating expenses total $544K, which is $137K or 33.6% above the 2017 year-to-date budget
and$45K above 2016 year-to-date actual. The increase in expenses over year-to-date 2017 is due to an increase in
goods and services for the operation as well as the increase in rental activity for the first seven months.
2017 year-to-date revenues over/(under) expenditures of$70K is below 2016 year-to-date by $6K. Dumas Bay
Centre has recovered 112.78%of operating expenditures compared to 115.20%last year.
The year-to-date fund balance of$713K is a reserve for future general capital needs of the building. These funds are
set aside for equipment replacement,major building upgrades,and roof replacement of the center.
Lakehaven Utility District
The City signed an agreement with Lakehaven in 2016 for a 3.6%franchise fee,and in exchange the City will pay
for the fire hydrant maintenance and street lights that were initially paid for by Lakehaven and charged to the
citizens. The franchise fees received thru July are$522K and billing for the fire hydrants and streetlights is$446K.
The billings for fire hydrants are quarterly,and streetlights are monthly. Revenue from the franchise agreement is
received monthly.
37
CITY W'A
Federal Way July 2017 Monthly Financial Report -Detail
GENERAL&STREET 2016 2017 YID Budget vs.Actual
FUND SUMMARY Annual Annual YTD Annual YTD YFD Favorable/(Unfavorable)
Budget Actual Actual Budget Budget Actual $
Beginning Fund Balance $12,006,584 ! $12,006,584 $12,006,584 $10,534,953 $ 11,616,780 $11,616,780 n/a n/a
Revenues:
i
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Property Taxes 10,486,454 10,358,895 5,527,417 10,512,200 5,578,353 5,622,223 43,870 0.8%
.................................................... _.....................;
Sales Tax 14,142,653 14,222,497 6,916,467 14,168,989 6,862,288 6,821,631 (40,657); -0.6%
Crumnal Justice Sales Tax 2,507,007 2,499,527 1,208,131 2,458,271 1,188,191 1,248,092 59,901 5.0%
Admissions Tax 400,000 200,000 191,579 (8,421) -4.2%
Gambling Taxes 155,000 190,051 83,665 155,000 56,458 94,418 37,961 67.2%
State Shared Revenue 2,483,000 2,878,883 1,446,370 2,670,000 1,341,426 1,442,486 101,060 7.5%
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Leasehold Tax 6,000 3,784 1,842 6,000 2,921 688 (2,233); 76.4%
Court Revenue 1,471,550 1,284,479 812,506 1,471,550 851,835 722,888 (128,94'); -15.1%
..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Probation Revenue 354,345 177,252 70,583 354,345 206,701 147,327 (59,374); -28.7%
..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CD Permits&Fees 2,572,000 1,766,106 978,424 2,150,500 1,351,889 1,261,594 (90,295); -6.7%
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ......................................
PW Permits&Fees 317,000 487,489 202,201 372,728 185,338 282,912 97,574 52.6%
........................................................................
Business License Fees 259,000 261,716 86,963 622,000 206,677''i 113,895 (92,781); -44.9%
...................... -..........................................................................................................................._; - -..................................................................., ......................................................................
..................
Franchise Fees 1,050,000 1,167,270 586,120 1,143,721 574,295 ''i 603,449 29,154 5.1%
Lakehaven Franchise Fees 424,289 424,289 70,715 848,580 495,005 ''i 522,272 27,267 5.5%
Passport Agency Fees 65,000 67,800 45,150 65,000 43,285 37,900 (5,385); -12.4%
Park&General Recreation Fees 937,000 1,053,297 649,117 937,000 577,446 621,717 44,271 7.7%
- ................................................... ........
Police Services 1,174,766; 1,376,060 551,664 1,174,766 470,965 550,677 79,712 16.9%
.................................................:.....................................................................................................................................................
................................................................................................:.....................................
Admin/Cash Management Fees 375,896 375,896 219,273 375,896 219,273 ''i 219,273 0 0.0%
................... __............................__................................................................................;.................................................;.................................................................................................:...................................................::................................................................................................;.....................................
Interest Earnings 31,000 55,217 30,155 40,800 22,282''i 42,587 20,305 91.1%
Miscellaneous/Other/Grants 903,002 978,552 448,929 705,859 411,751 409,542 (2,210) -0.5%
Total Revenues 39,714,962 39,629,061 : 19,935,692 40,633,205 20,846,379 ''i 20,957,149 110,771 : 0.5%
Expenditures:
......... .........
City Council 378 928; 373,181 244,198 397,177 259,900 250,252 9,648 3.7%
...................................:
Mayor's Office 1,375,288: 1,375,978 836,614 1,351,665 799,825 770,393 29,432 3.7%
Community Development 2,335,518: 2,212,828 1,251,096 2,272,364 1,329,333 1,329,303 30 0.0%
Economic Development 349,430 314,647 178,288 237,542 140,316 145,409 (5,093); -3.6%
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Human Services 977,464 867,906 453,209 793,055 472,423 454,399 18,024 3.8%
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Finance 941,111 874,097 531,503 959,590 562,991 ''i 541,316 21,675 3.9%
Human Resources 982,708 942,757 437,627 963,780 438,356 433,688 4,668 1.1%
..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Law 1,316,670 1,477,034 778,213 1,362,037 795,702''i 878,025 (82,323); -10.3%
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Municipal Court 1,365,125 1,329,417 790,442 1,363,762 796,437'i 775,838 20,599 2.6%
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Probation 354,345 197,233 73,219 330,413 192,741 178,023 14,718 7.6%
............................................................................................................................................................................................................._; ................................................................................................., ................................................................................................;
Jail 5,518,134: 5,502,776 3,189,848 5,773,342 3,367,783 ''i 3,276,600 91,183 2.7%
............................................................................................................................................................................................................._; .................................................................................................., ................................................................................................;
Police 19,673,962: 20,087,648 11,465,700 20,345,896 12,207,511 ''i 12,426,617 (219,106); -1.8%
Parks&Recreation 3,798,675 : 3,906,619: 2,152,890 3,810,673 2,140,074''i 2,087,973 52,101 2.4%
Lakehaven Fire Hydrant/Street Light 419,120: 444,246: 155,487 955,947 477,974 445,854 32,120 6.7%
Public Works 3,869,332 3,372,714: 1,711,201 3,884,067 2,123,419 1,919,550 203,869 9.6%
Total Fxpenditures 43,655,810 43,279,081 24,249,536 44,801,310 26,104,786 25,913,240 191,545 0.7%
Revenues over/(under)E,xpenditures (3,940,848)', (3,650,021): (4,313,844) (4,168,105)', (5,258,407)', (4,956,091) 302,316 -5.7%
Other Sources:
i
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Ongoing Transfers hi:
i
Traffic Safety for Operations 1,780,609 1,780,609 1,021,298 1,021,298'i 1,021,298 0.0%
Utility Taxfor Designated Programs 916,340 534,203 368,000 85,776'i 85,776 0.0%
Utility Tax for Operations 7,813,661 : 7,813,661 : 6,396,955 7552634
6,583,314''i 6,583,314
0.0%
..... .................................................................................................._;.................................................;.................................................................................................:...................................................::.........................._...._......................
Other Transfers In 2,180,485 129,382 129,382 0.0%
Total Other Financing Sources 10,510,610 ;, 10,128,4731 6,396,955 11,122,417 7,819,770 '' 7,819,770 - 0.0%
Other Uses:
Transfers Out/Other 2,727,481 1,969,815 1,388,111 1366579 1,018,536''i 1,018,536
0.0%
Non-Departmental Internal Service Charges 5,313,9094,898,441 3,201,582 5,614,902 3,275,356 3,275,356 0.0%
Total Other Financing Uses 8,041,390 : 6,868,256 ! 4,589,693 6,981,481 4,293,892 4,293,892 - 0.0%
Total Fading Fund Balance $10,534,956 $11,616,780 $ 9,500,002 $10,507,784 $ 9,884,251 $10,186,567 n/a< n/a
38
DESIGNATED OPERATING 2016 2017 YTD Budget".Actual
FUNDS SUMMARY Annual Annual YTD Annual YTD YTD Fawrable/(Unfawrable)
Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $23,403,005 $23,403,010 $23,403,010 $19,385,555 $23,269,748 $23,269,748 n/a n/a
Rewnues:
Utility Tax 8,973,923 9,211,905 4,847,807 8,912,924€ 4,384,417 5,071,222 686,805 15.7%
..................................................................................................................................................................................._...................................................:;...............................................................................................
Utility Tax-Prop 1 Voter Package 2,694,833 2,690,961 1,175,075 2,658,616€ 1,310,842 ;', 1,482,598 171,756 131%
......................................................................................................................................................................................_; :;................................................................................................ _
Hotel/Motel Lodging Tax 200,000 283,220:1 116,373 225,000 90,660 j, 124,132 33,473 36.9%
_....................................................................................................................................................................................._;...................................................:,.................................................................................................;......................................::........................................................
. _....................---..........................o
Real Estate Excise Tax 3,399,999 5,265,138 ! 2,211,113 3,200,000: 1,586,481 '', 2,747,885 1,161,404 732%
....................................................................................................................................................................................................._; ;.................................................................................................. : .............. .................. ................... ................_...................
Property Tax-King Cc Expansion Levy 160,000 172,784 64,344 160,000€ 59,583 95,376 35,792 60.1%
_...................................................................................................................................:...................................................::.................. _.................. ...........
State Shared Revenue 509,000 526,648 253,010 511,410: 245,689 259,185 13,496 5.5%
Traffic Safety(Red Light/School Zone) 3,275 117: 3,192,978 : 1,971,455 3,136 874: 1,936,815 2,153,537 216,722 112%
........................................................................................................................................................................................................:...................................................::............................................................................................... . ......... ................
Federal Way Community Center 1,831,500 1,828,862 1,126,031 1,806,500€ 1,108,295 ':! 1,186,168 77,873 ''. 7.0%
Dumas Bay Centre Fund 908,792 950,930 575,155 635,251 € 381,194 613,931 232,737 61.1%
...................................................... .........................................................................................................................;...................................................::.............................................. ............. ....... ....................: .................. ....... ........................................ ..... ...............
Performing Arts&Event Ctr Operations - - - 365,253 € 22,469 22,469 - 0.0%
Surface Water Management Fees 3,900000: 3,930,279 : 2,134,294 3,958500T 2,149,619: 2,182,961 33342 : 1.6%
......................................................................................................................_ ...................................................._; .............................................................................................._ ........._ ...................................
Refuse Collection Fees 304,517 303,820 177,099 304,517 177,505 180,416 2,910 1.6%
...........................---....................................................................................................................................................................._;...................................................:,�........ _................ .......................... ................................. ........ .....................
Interest Earnings 14,800 90,544! 45,542 13,200: 6,639 68,479 61,840 931.4%
Miscellaneous/Other/Grants 257,578 € 277,810�''��, 66,492_ 2101246'��� 86,278
86 278 - 0.0%
Total Rewnues 26,430,059 € 28,725,879 14,763,789 27,989,291 13,546,486 '', 16,274,637 2,728,151 20.1%
Expenditures:
................. .................................................................... ............................................................................;................................................... ............... ............. ............
Arterial Streets Overlay Program 1,713,886 1,652,932 1,453,862 1,515,409 883,989 734,903 149,086 ''. 16.9%
Solid Waste&Recycling 464622 452,722 245,792 503,121 273,155 221,669 51,486 18.8%
........................................................................................................................................................... ...........;...................................................c.....................______.............................______..................::....................................................;:......................................................................................................:..........................................
Hotel/Motel Lodging Tax 200,300 49,935 11,629 224,700 52,329 26,396 25,933 49.6%
Traffic Safety(Red Light/School Zone) 2,340 253 2,276,156 1,248,548 2,269 463 1,323,853 1,276,953 46,900 3.5%
Utility Tax Proposition 1 2,978,350 2,826,642 1,611,502 2,998,943 : 1,709,733 '', 1,735,398 (25,665); -1.5%
Debt Service(Debt&Admin Fee) 815,123 i 812,422 : 171,061 10,082 279: 225,996 225,996 0.0%
......................................................................................................................................................................................................_: ::.................................................................................................. ......... ....................... .................................................
Federal Way Community Center 2,260,641 2,249,626 1,271,205 2,206,850€ 1,251,560 1,312,683 (61,123) -4.9%
......................................................................................................................................................................................................__...................................................::.............................................................................................. .. ....................... ...................................... ................. .................-- .................
Performing Arts&Event Ctr Operations 412,135 234,505 103,465 937,546: 543,777 j'', 453,800 89,977 16.5%
Dumas Ba Centre Fund 887 199 917 484 499 276 751 015 407 491 '1 544 382 136 891' -33.6%
Y ( ).
Surface Water Management 3,912,789[ 3,458,951 2,047,501 3,999,914: 2,367,720 2,084,240 283,480 12.0%
Total Expenditures 15,985,298 ' 14,931,376 8,663,841 25,489,240 9,039,602 8,616,420 423,182 4.7%
Rewnues owr/(under)Fxpenditures 10,444,761 13,794,503 6,099,948 2,500,051 4,506,884 '', 7,658,217 3,151,333 69.9%
Other Sources:
.........................................._................. .................................................................................;...................................................:;.............................................. ........................................ ................................. .......................................... .......
.......... .....:.......
Ongoing Transfers In:
Utility Tax for DBC Op er/Res erves 112,000 117,875 112,000 112,000€ - nix
Utility Taxfor FWCC Oper/Reserves 447,999 420,302: 134,293 393,850: 115,105 : 115,105 - 0.0%
...............................................................................................................................................................................................__................................................................................................................................................. ....................-
.........
Utility TaxiGen.Fund/REST for Debt 812,123 812,123 812,123 813,023 € 813,023 € 2,200,000 1,386,977 170.6%
...................................................................................................................................................................................._; ::.................................................................._
UtilityTax for Arterial Streets Overlay1,013,000 1,013,000 1,013,000 n/a
......................................................................................................................................................................................_;...................................................;:.........
................ .......................................................... ............................................... ............................
REST for Arterial Streets Overlay - - - 1,013,000: 308,839?, 308,839
Utility Taxfor PAEC/Proc.from Sale/Misc. 4,111,344 3869573 3,108,401 9432735 : 253,691 253,691
691 - 0.0%
Total Other Sources 6,496,466 6,232,873 5,179,817 11,764,608 1,490,658 2,877,635 1,386,977 93.0%
Other Uses:
.................................................................... .................................................................................;...................................................:;................................................... ........................................... ........................................ ................................
Ongoing Transfer Out:
Traffic Safety(Red Light/School Zone) 1,990609 1,990,609 1,780,609 1,226,298 € 1,226,298 1,226,298 0.0%
.... ........... Op _.......................................:...................................................::....................... ................... ............. .................... ....... ...................... ................. ............... ...............
UtilityTaxto PAEC er 376,805 ''. 376,581 68,128 572,293 ' 253,691 253,691 - 0.0%
Utility Taxto FW CCOper/Reserves 447,999 420,302 134,293 393,850 115,105 115,105 0.0%
...................................................................................................................................______ ...................................................;...................................................:;................................................................................................ ._......................................::................................................
..... ................................
Utility Taxto DBC Oper/Reserves 112,000 117,875 112,000 112,000 - n/a
......................................................................................................................................................................................................_;................................__...............:;.................................................................................................;_......................................::....................................................................
Utility Taxto Arterial Streets Overlay1,013,000 1,013,000 1,013,000 - - - - n/a
.............................................................................. _...................................................................................................,....................................................;.............................................................................................. ............................................................................... ..... ...............
Utillit Taxto GeneraUStreet O er/Dbt 7,331,661 6,929,235 3,616,350 7,920,634€ 5,669,090'i'', 5,669,090 0.0%
................................................................................................................................................... : ......................................::.. ..........................
REST to Arterial Streets Overlay - - - 1,013,000€ 308,839 308,839
........................................................... ...................................................................................................................................................................................................................................................... .... ................... ..................................................................................................... ..................................
REEF to Debt Service 812,123 ''. 812,123 - 813,023 813,023 ':! 1,200,000 (386,977); -47-6%
Transfers/Other/Unalloc IS 8,394,301 8,500,923 : 6,996,066 3,289,865 : 1,923,5121,923,512 0.0%
Total Other Uses 20,478,498 20,160,647 13,720,446 15,340,963 1 10,309,558 it 10,696,535 (386,977) -3.8%
Fading Fund Balance
......... ...... ..........................................................__.........................................................;...................................................;;.......................................- _....................................;:....................................................::................................................. .............................: ..............
Arterial Streets Overlay 100,000 245,968 133,051 100,001 - 100,000 n/a n/a
...............:................................................................................................................................................................................_: ::...................................._ ................................... .................................................... ..............................:
Utility Tax(non-Prop 1) 1,842,718 2,457,684 1,847,043 1,500,000 - 1,500,000 n/a n/a
P,
.................................................................................................................................................................................................................................................................................................. ...................................................................................................................................................................................................................................................
Utility Tax-Prop 1 Voter Package 1,077,461 1,290,233 1,094,470 1,000,000 - 1,040,971 n/a n/a
Solid Waste&Recycling 175,352 176,307 : 141,358 103,348€ 140,817 n/a n/a
...................................................................................................... ................ .......;...................................................::.................................................................................
........... ...................... ........
Hotel/Motel Lodging Tax 501,765 737,374 607,677 502,765 € - 837,597 n/a n/a
Federal Way Community Center 1,516499 1,516,497 1,499,999 1,500 000€ 1,500,001 n/a; n/a
.......................................................................................................... ........................................................................................................:;.............................................................................................. _.... ......................... ..............: ....................................
Traffic Safety Fund 2,558,372 2,551,277 2,562,793 2,202,984 - 2,208,918 n/a; n/a
......... -- ......... ........ _ ........ .......
Real Estate Excise Tax Fund 3,078 495 . 4,957,033 . 2,924,971 2,539 473 4,297,661 n/a. n/a
..............................................-_................................................................................................................................._; :;......................................................................................................;.....
Performing Arts&Event Ctr Operations (0) 177,413 0 (1)�''��, - 1 n/a n/a
.......................................... ............................................................................................._;....................... .........:;..................................................................................................... ......._ ........
Paths&Trails 553,356 568,722 454,304 722,356 - 670,892 n/a n/a
Strategic Reserve Fund 3,418,340 3021716 3,396,477 3000000€ - 3,030,368 n/a n/a
Parks Reserve Fund 750,000 752,652 751,345 750,000 - 755,098 n/a n/a
Debt Service Fund 2,499,999 2,508,515 3,144,896 2,763,646'€ - 4,493,126 n/a n/a
................................................................................................................................................................................................................. _............ ........ ......................................................................................................: ....................................
Surface Water Management 1,082,868 ''. 1,659,675 F 1,623,479 1,153,774 - 1,820,820 n/a n/a
Dumas Bay Centre Fund 710,510; 648,669 780,466 470,905 712,798 n/a; n/a
Total Fading Fund Balance $19,865,735 $23,269,735 $20,962,328 1 $18,309,251 $ - '', $23,109,067 n/a n/a
39
Sales Tax
Compared to year-to-date 2016 actual, sales tax revenues are down by $41K or 0.6%. Compared to 2017 year-to-date
budget,year-to-date sales tax revenues are down by$95K or 1.4%. There is usually a two month lag in sales tax revenue.
The sales tax collected for May 2017 is paid to the City in July 2017.
LOCAL REFAIL SALES TAX REVENUES
YTD July
Fawrable/(Unfavorable)
2016 2017 Change from 2016 YID Actual rs Budget
Month Actual Budget Actual $ % $ %
Jan $
Feb 1,407,385 1,411,630 1,427,326 19,941 1.4%'', 15,697 1.1%
......................................................:.........................................................:......................................_..............;:........................... ........................................;..................................... ........................................ ................................
Mar 967,408 987,229 :'', 1,023,938 : 56,530 5.8%', 36,709 3.7%
................................................................................ ....................................;..........................................:;..................................................;..........................................
Apr 1,031,972 1,021,881 984,581 (47,391); -4.6%:::: (37,301); -3.7%
......................................................:.........................................................:....................................._.-............;:......................................... ............................. ................................ ........................................ ................................
May 1,169,154 1,161,348 1,251,616 82,462 7.1%I 90,268 7.8%
Jun 1,148,897 1,114,628 1,020,631 (128,266): -11.2%:::: (93,997): -8.4%
................................. ............................................_;.........................................................;....................................................._. _.............................................................................;............................................................................................
Jul 1,191,650 1,165,572 1,113,539E (78,111): -6.6%:::: (52,032): -4.5%
............................... ;.........................................................;....................................................- --..................................
Aug 1,308,122 : 1,317,036 -
Sep 1,230,986 1,227,350 € -Oct 1,271 590 1,227 226 - - -
Nov 1,241 815 1,235,563 - - -
Dec 2,253,517 2,299,526
YTD Total $ 6,916,466 $ 6,862,288 $ 6,821,631 $ (94,835) -1.4% $ (40,657) -0.6%
Annual Total; $ 14,222,496 $ 14,168,989 n/a n/a n/a n/a n/a
COMPARISON OF SALES TAX COLLECTIONS BYSIC CROUP
Fawrable/(Unfawrabl e)
Component 2016 YID 2017 YTD Change from 2016
Croup July July $ % Explanation
Retail Trade $ 3,439,744 1$ 3,426,154 $ (13,590) -0.4%Up$78K-Furniture and Home Furnishings,Building Material and Garden,Health and Personal
Care Stores,Clothing and Accessories,Gasoline Stations,Misc Store Retailers
Down$64K-Motor Vehicle&Parts Dealer,Electronics&Appliances,Food and Beverage Stores,
and Sporting Goods,Hobby,Books,and General Merchandise Stores
_..........................;..........................................................................................................................................................................................................................................................................................................................................
Services 1,556,953 1,576,748 19,795 1.3/°Up$38K-Professional,Scientific,Tech,Waste Management Remediation,Food Services&
Drinking Places,Personal laundry Services, Accormdation,Rehgious,Grantmaking,Civic
Down$18K-Administrative&Support Services,Ambulatory Health Care Service,Nursing&
Residential Care,Amusement,Gambling,Hospitals,Repair&Maintenance
...................................... _............................;.......................................................................................................................................................................................................................................................................................................
Construct 959,879 825,194 (134,685) 14.0%Up$30K-Heavy&Civil Construction
Down$165K-Construction of Buildings,Specialty Trade
Wholesaling 237,417 276,348 38,931 16.4%Up$39K-Wholesale Trade Durable&Nondurable goods
Transp/Utility 1,797: 2,628 831 46.3%General Increase
Infomration 356,900 366,632 9,732 2.7%Up$25K-Internet Service Providers,Publishing Industries,Telecommunications
Down$15K-Motion Picture,Sound Record,Other Information Services
Manufacturing: 64,654 49,901 (14,753) -22.8%Up$1K Furniture&Related Products
Down$16K-Wood Product Manufacturing,Printing&Related Support,Fabricated Metal
Manufacturing,&Machinery Manufacturing,Miscellaneous Manufacturing,Nonmetallic Mineral
Products,Chemical Manufacturing
Government 84,994 107,691 22,697 26.7/o Up$23K-Nonclassifiable Establishments,Economics Programs Admin,Executive,Legislative,
Other
............:................................................................................................................................................... ...........................................................................................
Fin/Insurance 160,827 1 174,700 13,873 8.6/°Up$14K-Credit Intermediation,Real Estate,Insurance Carriers and Related,Rental&Leasing
Real Estate Services
......... ........ ......... ........ ........ ........ .........
Other
53,305 15,636 (37,668) -70.7%1 General Decrease
YID Total $ 6,916,470:$ 6,821,631 $ (94,838) -1.4%
40
SALES TAX COMPARISON by AREA
YTD July
Favorable/(Unfavorable)
Chg from 2016
Location 2016 2017 $ % Explanation
YID Total Sales Tax '', $ 6,916,466 '', $ 6,821,631 '', $ (94,835)'? -1.4%
S 348th Retail Block ''i 1,031,160 1,037,634'j'', 6,473 0.6%Up$23K Retail Building Materials,Retail General
Merchandise,and Retail Misc Store
Down$17K RetailAutomative/Gas,Furniture&Fidures,
Electronics&Appliances,and Retail Eating&Drinking
The Commons 575,098 565,798::: (9,300): -1.6%Up$9K Retail Eating&Drinking
Down$18K Mis c Retail Trade,Retail Apparel&
Accessories,Retail Electronics&Appliances,&Retail
General Merchandise
S 312th to S 316th 387,497 386,094 '', (1,403): -0.4%Up$7K Retal Automative/Gas,Retail Eating&Drinking
Down$8K Retail General Merchandise
Pavilion Center 231,135 218,550 (12,586); -5.4%Down$13KMiscelleneous Retail Trade
Hotels&Motels 114,895 122,244€ 7,349 € 6.4% General Increase
Gateway Center 106,142 102,691 € (3,451): -3.3%Down$3K Telecommunications
Utility Tax(Total 7.75%)
The utility taxes year-to-date is $531K or 8.8% above 2016 year-to-date actual and $859K or 15.1% above 2017 year-to-
date budget. There is usually a two month lag in utility tax revenue. The utility tax collected by utility companies for May
2017 is paid to the City in July 2017.
UTILITY TAXES
Year-to-date thru July
Favorable/(Unfavorable)
2016 2017 Change from 2016 YTD Actual vs Budget
Month Actual Budget Actual $Var % Var $Var % Var
Jan $ 535 „ $ 688 : $ 464 $ (70)'',j -13.2%:: $ (223),, -32.5%
................................................... ....... ........
Feb 1,140,130 967,869 ; 1,207,870 67,740 5.9%' 240,001 24.8%
Mar 1,072 515 1,159,999 1,211 046 138,531 12.9%:: 51,047 :: 4.4%
........................................................._.._.................................................................::.........................................................._:..........................................................::.......................................................::.............................................::...................................................::.............................................
Apr 1,164,983 876256 : 1,282,380 117,398 10.1%1 406,124 46.3%
............................................................................................................................::............................................................:..........................................................::.......................................................::.............................................::...................................................::.............................................
May 938,297 :1 783,226 1,067,377 ::: 129,080 13.8%::: 284,151 36.3%
.......................................................................................................................::............................................................:..........................................................::.......................................................::.............................................::...................................................::.............................................
Jun 811 091 1,243,929 896,598 ::: 85,507 :1 10.5%::: (347,331) -27.9%
.........
Jul 909,581 683,293 900,0581 (9,523)1 10%I 216,765 31.7%
............................................................................................................................::...................................... _...........:..........................................................::......................................................_._........................::..............................................._-..................................
Aug 462,0271 592,792 - - - - .................................
Sept 1,322,964 ::: 1,142 330 , - - - -
...........................................................................................................:.......................................................................................................
Oct 1,064,509 1,066,825 - - - -......................................... --------------------------- ---- -- ....
Nov 743,017 673,468 , - -
......................................... .......................................;.....................................................................................................................;:.......................................................:............................................;, .........................
Dec 2,287,467 ' 2,400,866 - - -
YTD Subtotal $ 6,037,131 $ 5,715,259 $ 6,565,793 $ 528,662 8.8% $ 850,534 14.9%
Rebate (14,249) (20,000): (11,972);1 2,276 :::: 0.0% 8,028 -40.1%
YTD Total $ 6,022,882 $ 5,695,259 $ 6,553,820 $ 530,938 8.8% $ 858,561 15.1%
Annual Total $ 11,902,866 $ 11,571,540 n/a n/a n/a n/a n/a
The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of
Federal Way,who are 65 years or older,disabled/unable to work,and qualify as low income during the affected calendar year.
This is an annual program that opens January 1St and closes April 30th of each year. The City processed 156 rebates at a total cost of
$16K in 2015. The City processed 132 rebates at a total cost of$14K in 2016. The City has processed 115 rebates year-to-date at a
total cost of$12K in 2017.
41
UTILITY TAXES-by Type
Year-to-date thru July
Favorable/(Unfavorable)
utility 2016 2017 Change from 2016
Type Actual Actual $
Electric $ 2,559,588 $ 2,817,551 $ 257,963 : 10.1%
Gas 817,705 1,051,743 234,038 28.6%
Solid Waste 463,886 513,074 49,188 10.6%
.................................................................... ........................................................................................................;.........................................................................................................o..
Cable 847,892 879,650 31,758 3.7/0
............................................
Phone 367,092 375,004 7,912 2.2%
............................................................:................................................................................................................
Cellular 813,148 758,791 (54,357); -6.7%
...................................._ ......... .............................................................. ........ ........
Pager 125 130 . 6 n/a
.......
SWM 167,695 169,850 2,154 ; 1.3%
TaxRebate (14,249); (11,972) 2,276 : 0.0%
YTD Total $ 6,022,882 $ 6,553,820 $ 530,9388.8%
Proposition I Voter Approved Utility Tax
2017 Year-to-date Prop 1 expenditures total$1.7M or 57.9%of the$3.OM annual budget. Current life-to-date Prop 1 Utility tax
collections and transfer in total$30.4M and expenditures total$29.4M.
2016 2017 Life
PROP1 ................................................................................................................................................................................................................................
Budget Actual Budget Actual To Date
Beginning Balance: 719,485 719,485 1,077,462 jl 1,290,233 n/a
OPERATING REVENUES
January 179 121 158 590 1,604,734
February 208628 ; 257,695 221,989 273,162 2,622,317
.................................__ :... - ............................. ...............................:....----...........................................................................................
March 283,240 251,171 266,055 273,982 3,158,104
..........................................................:..........................................................................................................................................................................................................................
April 173,885 254,383 200,977 290,101 2,716,714
........
May 167,057 ; 65,574 179,639 241,509 2,553,209
...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
June 342,024 347,323 285,305 202,971 2,861,691
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
July 135,464 192,576 156,719 203,820 2,156,393
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
August154,463 100,684 135,962 1,932,000
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
September 248,795 299,094 262,003 1,966,161
October 251,664 240,747 244,685 2,409,684
November 150,851 168,124 154,465 1,872,377
........ ......... ......... ......... ......... ......._ ......... ._:.... ......... .........
December 578,584 : 516,876 550,659 - 3,870,019
Total Prop 1 Revenues: 2,694,833 2,694,368 2,658,616 1,486,135 29,723,404
Transfer in from Utility Tax Fund 641,494 7039022 262,865 - 7039022
OPERATING EXPENDITURES
Public Safety Improvement Positions&Costs:
.............. ................................................._ _............................................................... ...... _...... ...............................................
Police Services(includes 1 Records Specialist,16 Police
Officers,&2lieutenants) 2,333,304 : 2,2.70,637 2,361.295 1.379.473 2.2,203,49.5
Court Services(includes.50 Judge,1 Court Clerk,and Pro
Tem Pay,Public Defender contract,1.5 Prosecutors) 378,690 338,718 377,810 234,237 3,702,597
Total Public Safety Improvement Costs 29711,994 € 29609,354 297399105 196139710 2599069091
Community Safety Program Costs:
1 Code Enforcement Officer 107,497 47,768 96,308 49,534 494,130
_...................................................................................................... _.................................................................................................................._ _................................................................................................... .........-----------------
.5 Assistant City Attorney 61,391 61,444 63,193 11840 601,270
1 Parks Maintenance Worker I&Security 97,469 108,075 100,337 59,313 1,057,273
Total Community Safety Improvement Costs 266,356 2179287 2599838 : 121,687 291529672
Indirect Support-HR Analyst - - - 291,695
SafeCity M&O - - - 245,929
Subtotal Ongoing Expenditures - - - - 5379624
SafeCity Startup - - 189,066
................................................................................................................................................... .................................................................
..... p ............................................................................................................
Other Transfer-Pro 1 OT for Police - 600,000
Subtotal Other Expenditures - - - - 7899066
Total Prop 1Expenditures: 2,978,350 298269642 2,998,943 ` 197359396 2993859454
Total Ending FundBalance: $ 1,077,462 $ 192909233 $ 1,000,000 $ 1,040,972 $ 1,040,972
42
Real Estate Excise Tax
Compared to 2016 year-to- REAL ESTATEEXCISETAX REVENUES
date actuals, collections are Year-to-late thru Jul
above by $537K Or 24.3%. Fawrable/(Unfawrable)
2016 2017 Change from 2016 YTD Actual rs Budget
July's receipt Of $352K 1S Month Actual Budget Actual $ % $
above July 2016's actual by Jan $ 386,409 : $ 192,478 $ 239,882 $ 146,527 -37.90/o; $ 47,404 24.6%
$21K Or 6.3%, and above July Feb 533,534 234,201 194,677 (338,857)'„ -63.5% (39,524): -16.9%
2017's projections by $83K Or Mar 165,413 189,197 969,730 804,318 486.2% 780,533 412.6%
0
30.7/o. Apr 2451886 156,377 : 221,872: (24,014); -9.8% 65,495 41.9%
Ma 220,243 298,300 : 385,350 165,107 75.00/o; 87,050 29.2%
July 2017 activities include Jun 328,219 246,298 384,086 55,867 17.00/o; 137,788 55.9%
215 real estate transactions, Of Jul 331,410 269,630 € 352,290 20,880 '', 6.3% 82,660 : 30.7%
which 71 or 33.0% were tax Aug289,291 246,182 - - - - ........
exempt. There were 139 Sep 933,582 385,890 -
taxable residential sales (total Oct987,072 431,698 - - - - -
..................................................... ........
sales $40.7M / $201K tax), Nov 590,835 283,823 - - -and five commercial sales Dec 253,246 1 265,926 1 - -
(total Sales $30.5M $151K YTD Total 2,211,113 1 1,586,481 1 2,747,886 1 536,774 : 24.3%1 1,161,405 ' 73.2%
tax) Annual Total $ 5,265,138 : $ 3,200,000 : n/a n/a n/a n/a n/a
HOTEUMOTEL LODGING TAX REVENUES
Hotel/Motel Lodging Tax Year-to-date thru July
Fawrable/(Unfawrable)
Hotel/Motel lodging tax 2016 2017 Change from 2016 YTD Actual Ns Budget
received year-to-date in 2017 Month Actual Budget Actual $ % $ %
is $124K and is above 2016's Jan $
............................................::
year-to-date collections by Feb 15,431 12,435 15,621 190 1.2% 3,186 25.6%
$8K or 6.7%. 2017 year-to-
Mar 15,983 12,950 16,835 852 5.3% 3,885 30.0%
datereceipts are above year- ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ..................................................................................... .......................................
Apr 20,565 15,635 21,304 738 3.6% 5,669 36.3%
to-datero'ections b $33K ..............................................::......................................................;................................................;.............................................2,616 .........................................;................................................;.................................................
° p 1 y or _ _ . _ _
May 22,013 18,002 24,629 11.9% 6,627 36.8%
36.9/o. The lodging tax
collected for May 2017 1S aid Jun 19 591.....:............................_14 808.........................._20 733..............................._1 142 5._g%............................_5._925............................._40 0%
Yp ........................................................
t0 the City in July 2017. Jul 22 788 16 831 25,010 2,222 9.7% 8,180 48.6%
..
Aug 30,642 23,772 - - -
....__ ....... ......
Sept 34,121 28,756
....................................... ....................................................-............................ ; ........................... ; ........................... : ........................... .........
Oct 37,138 '', 30,199 - - - -
..........................................--- -
Nov 26,933 . 21,017
........................................................................----..........................::........................................................:......................................._ ...........................................................................__e..........................................
Dec 38,013 30,596
Annual Total $ 116,373 $ 90,660 : $ 124,132 : $ 7,760 6.7% $ 33,473 36.9%
Annual Total $ 283,220 '', $ 225,000 n/a n/a n/a n/a n/a
Permit Activity
BU"ING&c LAND USE PERMITS AND FEES(CD)
Building,planning,and zoning Year-to-sate thru Jul
permit activities are above Fawrable/(Unfawrable)
2016'S year-t0-date activity by 2016 2017
Change from 2016 YTD Actual vs Budget
$283K or 28.9%. Compared Month Actual Budget Actual $ % $
Jan 186,036 140,072 ''i 129,155 '! (56,882): -30.6% (10,917); -7.8%
to year-to-date budget, permit ..................................................................................................... ........................................................................................................................................................................................
activity is below by $90K Or Feb 89,756 186,760 263,513 : 173,757 193.60/o76,753 41.1%
o Mar 155,317 202,007 181,914 € 26,597 17.1% (20,093); -9.9%
6.7/o. ............._;......................................_;...........................................................-...............................
..... ...............................................................................................................................................................................................
Apr 132,987 202,005 177,937 : 44,950 33.8% (24,068); -11.9%
.........................................................................................................................................................::............................................._-.........................................._:......................................_:......................................................_: ............................_
The permits that have May 142,079 210,723
168,947 26,869 18 9% (41,776)' -19.8%
primarily Contributed to the Jun 162,842 233,396 170,808 7,966 ; 4.90/o: (62,589) -26.8%
increase above 2016 are the St. Jul 109,407 176,926 169,319 59,912 54.8% (7,606) -4.3%
Francis lab and observation Aug 112 635 179 301 -
... .... .... .... ..............................................
Unit, Telecare Residential Sept 273,985 194 005 -
..... .... ..................................................
Treatment facility, South King Oct 120,763 172,582 - - - - -
..... ......
Fire Station 63, and Cottages Nov 168,172 117,380 - -
............ ..................................................
West Cluster III apartment's Dec 112,127 135,343
permits. YTD Total $ 9789424 $ 193519889 $1,261,594 $ 283,170 28.9% $ (90,295) -6.7%
,AmnualTotall $ 19766,106 $ 291509500 n/a n/a n/a n/a n/a
43
Police Department
The total overtime budget of$1.OM consists of$767K for City overtime and$239K for billable time.
Compared to 2017 year-to-date budget,City's portion of overtime is$223K or 49.4%above year-to-date projections.
Compared to year-to-date 2016 actuals, City's portion of overtime is above by $71K or 11.7%. Including the increase in billable
overtime,total overtime increased by$68K or 10.1%over the same time last year.
The July overtime increase of$13K above 2016 year-to-date actual is primarily due to an increase in case completion,shift
extension,superior court,and special events. Gun Violence Emphasis Operations also continued in July. We are conducting extra
enforcement patrols to ensure the safety and security of our citizens. This special emphasis operation will likely continue through
the Summer.
PD Overtime by Month
Year-to-date thru July
PD Overtime by Type awrable Unfavorable
2016 2017 Changefrom2016 YID Actual rsBudget
Year-to-ilate thru July Month Actual Budget Actual $ % $ %
(Favorable)/Unfavorable Jan $ 70,394 $ 67,967:$ 122,631 $ 52,236 74.2%::: $ 54,664 80.4%
g Feb................ 92,574..:,....................63,407.;....................98,168..;................_5,594..;..................6.0%.................34,762..;.....................54.8
2016 2017 Change
Type Actual Actual $ % Mar 64,708 55,479: 79,041 14,333 22.1%'i 23,562 42.5%
-e-........................: .................................: ...........................: ........................... .................................
g ( ); Apr 76,909 59,472 92,527 15,618 20.3%''i 33,055 55.6%
Training $ 17,82..;$ 12,066 $ 5,755 -32.3%
:_
Court 29,982 28,765 (1,218) -4.1% May 100,057 65,314: 95,128 (4,930). 9/0'', 29,814 45.6%
........ ........ ........ ......
Field Oper 494,252 558,206 63,955 12.9% Jun 95,848 58,630 70,796: (25,052) -26.1%: 12,167 20.8%
........ ........ ....... -...... ........ . .. ....
Other 60,690 74,447 13,756 22.7% Jul 102,254 80,468 115,193 12,939 12.7%: 34,725 43.2%
.. ; ...
City Portion 602,745 673,484 70,739 11.7% Aug 67,044 58,639
Sep 111,196 61,054
Contract/Grant 60,480 , 60,102 378 -0.6% ...................................................................................:........................................:..................................................................................................... ........................... ............................
..............................----..............;...............................................;:............................................................................................................................ Oct 150,946'i'I 73,049: i
Traffic School 12,962 10,976 (1,987); -15.3% Nov 87,350 57,626
....................................................................................::........................................:......................................... ......................... ...................... ........................... ............................
Billable 73,442 71,077 (2,365); -3.2% Dec 69,862 66,051
YTD Total $ 676,187 'j'',$ 744,561 $ 68,374 : 10.1% City Portion 602,745:: 450,736 673,484 70,739 11.7%',; 222,748 49.4%
Billable 73,442 39,750 71,077 i (2,365); -3.2%'' 31,327 78.8%
YrDTotal $ 676,187 $ 490,486 $ 744,561 $ 68,374 10.1% $2549075 51.8%
Billable $ $ 198,750 $ $ $
Annual Total $1,261,783 ''$1,005,655 n/a n/a n/a n/a n/a
Jail Services
The total jail budget is $5.77M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt
service is being paid for by SCORE reserves in 2017.
At the original 2007 projections,the Average Daily Population(ADP)was projected at 60 in-mates,which was the 3rd highest, out
of the seven member cities. In 2015 based on 2014 activity, ADP was projected at 93 in-mates. In 2012, the budgeted ADP for
Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for
Federal Way was 90 ADP,but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP
was 95, and the actual ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail
costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2016, the budgeted ADP was
105 and our ADP in July was 73. In 2017,the budgeted ADP is 90 and the June ADP was 73 and the July ADP was 76.
Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of
June the City spent$53K on these services that are not currently being provided by SCORE.
Jail and Alternatives to Confinement
2016 2017
Annual Actual Annual Budget YTD Budget YTD Actual
SCORES 5,358,134 $ 5,613,342 $3,274,449.50 $ 3,223,278
----
Other Jail&Altemative Programs 144,642 160,000 93,333 53,323
Total $ 595029776 J1 59773,342 $ 393679783 $ 392769600
44
Traffic Safety-Red Light/School Zone
Traffic Safety Red light& school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not
limited to,prevention,education,and enforcement efforts related to traffic safety and compliance with traffic control devices within
the City, including maintenance and operations costs. Traffic Safety Fund pays for 1 Lieutenant, 7 Police Officers, 3 City Traffic
positions,Municipal Court security services,red light photo services,Valleycomm emergency communication services, and School
Zone Enhancements capital improvement projects.
Red Light Photo/School Zone Fnforeement
2016 2017 Variance
Favorable/(Unfavorable)
Goss Payments :Salaries&Wages Net Gross Payments :Salaries&Wages Net
Revenue to ATS &Crt Security Revenue Revenue to ATS &Crt Security Revenue $Variance %Variance
Jan $ 245,938 $ (52,250); $ (114,179) $ 79,509 $ 249,111 $ (52,250) $ (127,162) $ 69,699 $ (9,810) -12.3%
....... .................................................................. ........ ......... ...... ......... ........ ........ ........ .........
Feb 276,364 (52250); (124,988) 99,126 265506. (52,250) (125,795) 87,461 (11,665) -11.8%
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Mar 349,149 (52,250); (120,513) 176,386 326,873 (52,250): (132,300) 142,323 (34,063) -19.3%
Apr 286,440 (52,250): (145,902)(145,902) 88,289 198,406 (52,250) (131,242) 14,914 (73,374) -83.1%
May 257,204 (52,250); (125,100) 79,854 331,657 (52,250) (127,666) 151,741 71,887 90.0%
Jun 328,029 (52,250); (124,785) 150,995 368,587 (52,250): (131,821) 184,515 33,521 22.2%
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Jul 228,331 (52,250); (127,330) 48,750 413,397 (52,250) (135,216) 225,931 177,180 363.4%
Aug 226,793 (38,000); (132,477) 56,315 - (56,315) -100.0%
Sep 178,663 (38,000); (126,636) 14,027 (14,027) 100.0%
....... .................................................................. ........ ......... ...... ........ ........ ........ ........ .........
Oct 240,805 (52,250): (124,939) 63,617 (63,617) -100.0%
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Nov 301,987 (52,250) (137,819) 111,918 (111,918) -100.0%
..... ....... ... ......
Dec 273,275 (104,500): (220,736) (51,962) 51,962 -100.00/0
YTD Total $1,971,455 i'', $ 365,750 $ 882,797 $ 722,908 $29153,537 1$ 365,750 $ 911,203 $ 876,583 $ 1539675 8.4%
Annual Totall $3,1929978 $ (650,750); $ (196259405) $ 916,823 1 $291539537 $ (3659750): $ (9119203); $ 876,583 1 $ (40,240) n/a
Court
Court operation and probation service revenues are$13K or 1.5%below 2016 year-to-date actuals and$188K or 17.8%below 2017
year-to-date budget.
COURT REVENM
COURT REVENM Year-to-date thru July
Year-to-slate thru JulyFavorable/(Unfavorable)
i Favora n avora e) 2016 2017 Change from 2016 YTDAetual vs Budget
2016 2017 Changefrom 2016 Month Actual Budget Actual $ % $
Actual Actual $ / January $ 130,939;::$ 103225;$ 97,998;$ (32,941) -252%;: $ (5,227);: 51%
Febm 118 776 131,949: 114 358 (4,418): (17,591): -13.3%
Civil Penalties : $ 9,015 $ 7,047 : $ (1 968)', -21.8% - ( ) ( �:
---..................... .........
.............................................:..............................................:........................................................................._ March 137 358 124 379 130 881: 6 47 i -0.7% 6 502 i 5.2%
Traffic&Non-Pazkmg: 429,502 425,721 : (3 781)'',: -0.9% (_
April 123,674 167235; 89,774 (33,900); 274%i (77462); 463%
Parking Infractions 14,290 9,734: (4556)' 319%
........................................... ;.............. ..................................... May 103,444 92,348: 100,579: (2,865) 28/'', 8,231: 89%
..........................................:.............................................................
DUI&Other Misd : 61,942 82,527 : 20,585 33.2%
June 97,231 103,680: 88,609: (8,621) -8.90/.:: (15,071): 14.5%
CruninalTraffic Misd : 141 : (141)1 100.0% Jul 77.227 129018: 100,688: 23,462; 304%i 28330: 22.0%
....... ........... .......Y................................................................. ...........:......................:.............(..............).:.............-...............
Criminal Costs : 50,034 44,007 (6,027)::: 12.0% August 112190 108,146:
..... ...._.._..
Interest/Other/Misc : 123,407 70,478 (52,929):::: -42.9% September 100,410 147188:
.... .... .... ...
Crunhial Conv Fees 32,373 24,527 ; (7,845)11 24.2% October 82963 127,380:
.... .... .... ...
Shared Court Costs 24,398 22,278 (2,120)',; 8.7% November __-95116 -- 122114---- - ---- i _----
............................................................. ............................ �� ..................
Services&Charges : 43,545 36,566: (6,978)'; 16 0% December 81284 114.887.
....... ......... ....... ......................................................... .......
S ubtotal : $ 788,648 $ 722,887: $ (659760)::: _8,3%
Probation Fees 23,859 (23,859): n/a
- -
Probation Fees 23,858 ; 23,858 1 100.0% P obation Services 70.58' 206301' 147.327 76,744� n/a: (59,374): -28.7%
..............................................:............ __:.............._�................._...:;__
Probation Services 70,583 147,327 76,744;: 108.7% YYD Total S 883,090 $ 1,058,536 S 870,214 S (12,875) -1.5% $(188,322) -17.8%
YTD Total $ 883,089 ` $ 8709214 ` $ (12,875) 1.5% Probation Fees 10 n/a n/a n/a, n/a: n/a
..
Probation Services 106,669 142644:n/a n/a: n/a:: n/a: n/a
Annual $ 1,461,731 $ 1,825,895: n/a Wa Wa' n/a n/a
45
Federal Way Community Center
The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax
transfer.
Federal Way 2016 2017 YTD Budget vs Actual
Community Center Annual YTD YTD YTD Favorable/(Unfavorable)
as of 07/31/2017 Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $1,.500,000: $ 1,500,001 $1500 001 $1,516,500 $ 1,516,500; $1,51.6,500 n/a, n/a
................................................................................. a .............................................
Operating Revenues:
Daily Drop-ins $ 310,000 $ 345,039 $ 233,874 $ 310,000 $ 210,124 $ 255,861 $ 45,737 21.8%
-
Passes 850,000 795,193 460,619 850,000 492,366 460,117 (32,249); -6.5%
........ ......., _
City Employee Membership Program31000 ; 34,077 17,615 31,000 16,025 . 18,443 2,418 15.1%
Youth Athletic Programs 45 000 44,280 27,860 45,000 28,313 30,584 2,271 8.0%
Aquatics Programs-Lessons/Classes 149,000 147,449: 106,343 140,000 100,970 : 97,604 (3,366); -3.3%
- ........................................................................................................................................................................._;................................................... ........................... .................................... ................................... ................................
Childcare Fees 9,000 1,096: 648 3,000 1,774 597 (1,177) 66.4/0
Fitness Classes/Fitness Training 130,000 123,482€ 75,943 130,000 79,951 93,818 13,867 17.3%
........ ......... .................................................. ........ ........
Towel/equipment Rentals 4,000 ; 2,935 2,133 4,000 2,908 1,108 (1,799) -61.9%
..............................._................................................................................................................................................................................................................
................_,............................................................................_-.............................................................................................................................................................................
Pool Rentals/Competitive-Lap Lanes 16,000 23,626 14,736 19 000 T 11,851 18,119 6,268 52.9%
..............................
_............................................................................ ......................................;...........................................................................................;........................................
Rentals 220,000 237,808 139,090 207,000 121,071 166,672 45,601 37.7%
......................................... : ............................................................................._ ......................................;...........................................................................................;........................................
Merchandise Sales 7,500 9,618 7,154 7,500 5,578 5,378 (201); -3.6%
.............................................................................................................................................................................................................. ...........................................................................................;
Concessions/Vending 60,000 : 64,259 40,017 60,000 37,364 37,867 503 1.3%
Total O ratio Revenues 1,831,500 1,828,862 : 1,126,031 1,806,500 1,108,295 1,186,168 77,873 7.0%
.............................................................................................1?� ................... ........................................................................................ ..................................................................................................................................
Operating Expenditures: n/a
Personnel Costs 1,482,141 1,521,370: 892,693 1,491,350 869,954 968,693 (98,738); -11.3%
.....-- ..... ........ ....
Supplies 175,500 229,632 122,248 184,000 97,955 117,110 (19,155) -19.6%
Other Services&Charges 222,500 189,674 T 97,090 181000; 92,650 60,885 31,766 34.3%
......... .......
....... .........
Utility Cost 360,000 ; 305,378 155,602 330 000 170,500 161,934 8,566 5.0%
..................................................______.........................................................................................................................................;......................................................;.............................._ ;...................... _................................._..........................................
Intergovernmental 20,500 : 3,572: 3,572 20,500 : 20,500: 4,062 16,438 : 80.20,6
..........
Total Operating Expenditures 2,260,641 : 2,249,626 1,271,205 2,206,850 : 1,251,560 1,312,683 (61,123)1 4.9%
Revenues Over/(Under)Expenditures (429,141); (420,764); (145,173) (400,350); (143,265); (126,515) (16,750); 11.7%
Recovery Ratio 81.0% 81.3% 88.6% 81.9% 88.6% 90.4% n/a; n/a
Transfer In from General Fund80,641 : 80,641 : 13,831 n/a
UtilityTax-Operations 447 999 420,302................................................... ..........................................................................._ .............................................................................................................................................................................
Total Other Sources 528,640 500,943 : 148,124 393,850 115,105 115,105 0.0%
Other Uses: n/a
.................................................................. .........................................................................................................;................................ ......... ................................................;...........................................................................................
.........
Capital/Use of Reserves/Grants 31000 11,862 2,951 10,000 5,090 5,090 n/a
.... .... .... .... ............................................
Bad Debt Expense 52000 51,819 n/a
. -... - ........
Total Other Uses 83,000 63,680 2,951 10,000 5,090 ; 5,090 n/a
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Net Income 16,499 16,499 (0)1 500); (33,250); (16,500) 16,750 -50.4%
LFnding FundBalance $1,516,499 $ 1,516,500 $1,500,0011 $1,500,000 $ 1,483,250 $1,500,000 1 $ 16,750 1.1%
The operating revenue budget includes $1.81M in user fees/program revenues, and $394K contribution from utility tax for
operation.
Year-to-date operating revenues total $1.2M which is $78K or 7.0% above the 2017 year-to-date budget. In comparison to
2017's year-to-date budget:
• Daily Drop-in revenues are $46K or 21.8%above the projected revenue.Daily admission revenues continue to be strong
due mostly to increased gymnasium and pool use in the first several months of the year. We have also seen an increase in
large groups visits primarily from neighboring camps, local schools, and youth programs to use the pools. Drop-in
gymnasium use has remained strong throughout the year,especially with teen basketball.
■ Pass Revenues are $32K or 6.5%below the projected revenue. Membership sales are a little bit slower than usual,and a
large number of paying adults are turning age 65 and becoming eligible for the subsidized senior membership programs. A
new customer touring and orientation procedure has been put into effect, including a new customer retention program to
help promote membership pass sales.
• Childcare Fees are $1K below expected levels. Childcare use, in general,has dropped off primarily because parents are
fmding programs in the building to sign their kids up for, or they are staying home with another adult when the other one
visits the FWCC.
46
■ Fitness Classes are $14K or 17.3% above the projected revenue. Specialty courses and Silver Sneakers continue to
perform well.
■ Pool Rentals are $6K or 52.9%above the projected revenue. The increase is due to increased participation in local swim
clubs. Increased participation in local clubs means increased lane rentals at the FWCC lap pool. Specialty uses, like one-
on-one swimming instruction,or triathlon training have also created a need for lane rentals.
• Rental Revenues are up$46K or 37.7%above the projected revenue. Rental revenues are up mostly due to the increased
need for meeting and special event space. Business and residential growth in the South Sound region is spurring growth in
FWCC rentals.
Year-to-date operating expenditures total $1.3M which is $61K or 4.9% above the year-to-date budget. Federal Way
Community Center has recovered 90.3% of operating expenditures compared to the year-to-date budgeted recovery ratio of
88.6%.
■ Personnel Costs increased by$99K or 11.3%compared to budget,and increased by$76K or 8.5%compared to prior year
actual. Service Attendants have been added for safety and to improve operations in the gymnasium, locker rooms,rentals,
and special events. These service additions were considered essential for improving customer and staff security, safety,
and overall experience. Also,there has been an increase in pay for part-time employees due to the minimum wage increase
to$11.00.
■ Supplies are $19K or 19.6% higher than projected budget, and $5K or 4.2% above compared to prior year actual. The
increase compared to budget is due to increased spending on household supplies. Also, there have been increased
expenditures due to repair and maintenance of the building,which includes repair parts and building materials.
■ Other Services & Charges are $32K or 34.3%below the projected spending and $36K or 37.3%below compared to
prior year actual. Compared to projected spending,personal training expenditures are down,as well as contracted repair
and maintenance. Staff has maintained efforts in completing most repairs in-house.
■ Utility Costs are$9K or 5.0%below the projected spending,but$6K above compared to prior year actual due to timing
of electricity payments.
Dumas Bay Centre
Dumas Bay Centre Fund year-to-date revenue of$614K is $232K or 61.1% above 2017 year-to-date budget and $39K or 6.7%
above year-to-date 2016 actual.
Year-to-date operating expenses total $544K, which is $137K or 33.6% above 2017 year-to-date budget of$407K. Dumas Bay
Centre has recovered 112.78%of operating expenditures compared to 115.20%last year.
2016 2017 YTD Budget vsActual
Dumas Bay Centre FundAnnual YTD ITD YTD Favorable/(Unfawrable)
as of07/31/2017 Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $ 398,817 $ 398,816 $ 398,816 $ 648,669 $ 648,669 $ 648,_6.6.9 n/a n/a
O rafin Revenues
ke.................g..........................................................................................................................................................................................................._____..................................................................................................................................... _........................................................................................
In-House Food Services 393,572 399,079 237,213 275,000 163,460 267,681 104,221 : 63.8%
Dumas Bay Retreat Center 488,817 522,626 315,872 360,251 217,734 338,785 121,052 55.6%
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Knutzen Family Theatre 26,403 29,225 22,070 7,465 7,465 n/a
Total Operating Revenues 908,792 950,930 575,155 635,251 381,194 613,931 232,737 61.1%
:..........................................................................._:._..................................:..............................................................................:..........................................
Orafin nses•
.................g._ ................................._.._.._.._.._........................_.._.._.._.._........................_.._.._.._.._......................._.._.._.._.._...........................___...................................._................................................._.._.._.........................__...................................._............................................................................_..........................................
In-House Food Services 332,382 333,665 188,891 239,997 135 865: 208,363 (72,498): -53.4%
........................................................._; .............................................................................._; ............................ ..............................
Dumas Bay Retreat Center 451,417: 477,106: 253,184 427,618: 226,922: 276,730 (49,808); -21.9%
...............................................................................:...................................._;..............................................................................;..........................................
Knutzen Family Theatre 103,400 106,712 57,200 83,400 44,704 59,289 (14,585); -32.6%
Total O rafin nses 887,199 917,484 499,276 7512015 407,491 544,382 (136,891): -33.6%
Revenues Owr/(Under)Expenses21,593 33,446 75_,879 (115 764); (26,298)_ 69,549 95_,846 -364.5%
Recover Ratio 102.43%: 103.65% 115.20% 84.59%: ...............................
93 55% 112 78% n/a n/a
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ............
Transfer In Gen Fund-Pump Station M&O 4,000 4,000 4,000 n/a
Transfer in Real Estate Excise Tax 210,000 210,000 210,000 n/a
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Transfer In Utility Tax 112,000 117,875 112,000 112,000 - - n/a
Total Other Sources 326,000331,875 326,000 112,000 : n/a
Pu Station M&O 4,000 1,286 713 4,000 350 350 0%
P'p..................................................................._.._.._.._.._........................_.._.._.._.._........................_.._.._.._.._......................._.._.._.._.._............................_.........................................................................................._.._.._..........................._................................................................................_.._.._.._..__ ....
Repairs&Maintenance 31,900 114,182 19,516 170,000 5,072 5,072 n/a
.........................................................................................................................................................................................................................:......................................:................................................................................:......................................:.............................................. ................................
Total Other Uses 35,900 : 115,468 20,229 174,000 5,421 : 5,421 - 0%
........................................... ............................................................................................................,............................................... ....................................................................................................................
;..........................................
Net Income 311,693 249,853 381,650 (177,764); (31,719): 64,128 95,846 -302.2%
Fnding Fund Balance $ 710,510 $648,669 $780,466 S 470,90.5 $616,950 :$712,797 1 $ 95,847 : 15.5%
47
Set(-Insured Health Insurance Fund
Self-Insured Health Insurance Fund year-to-date contributed revenue is $2.7M. Currently the revenue is generated from the
employee paid contribution(range from$32 to$135 per employee per month) and the employer paid contribution(range from$634
to $1,879 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date
expenditures are $2.5M for prescription services, medical services, stop loss, professional services, and wellness program. The
ending fund balance for the program is$2.3M.
Self Insured Health Insurance Fund - 2017
Description 2016Annual 2017Adjusted Jan-June Jul YTDTotal
Actual Bdgt
Beginning Fund Balance 1,741,488 2,249,828 I' 2,020,467
Health Insurance Premium-Employer Contribution Revenue s 4,069,020 4,050,000 ';,2,144,179 353,748 : 2,497,927
........................................................................................................................................................................... ......................................
Health Insurance Premium E
- mployee Contribution Revenue 217,341 150,000 '', 112,867 ''i 18,795 131,662
...............................................................................................................................................................................................................................................................................................................................................:..........................- .....................................
Health Insurance Premium-COBRA 5,757 3,342 668 4,011
........................................
Stop Loss Recovery Revenue 1,072,162 57,203 ''i 57,203
........................................................................................................................................................................................................................................................................................
....................................................................................._-........................................
Interest Earnings 7,698 3,500 '', 5,492 '', 1,050 , 6,543
......................................................................................................................................................................................................:..........................................................................................................::.....................................::...............................::..................................................
Total Revenue and Transfer In 5,371,978 4,203,500 2,323,083 374,262 2,697,346
.........
Prescription Services 549,408 642,308 222,682 39,269 261,951
Medical Services 3,775,159 2,705 709 ,1,583,490 ,127,176 1,710,666
.._.............................................................................................................................................................................................._:..........................................................................................................::.....................................;:...............................;:..................................................
Health Insurance-Stop Loss 384,370 405,257 '', 233,024 ''i 39,728 272,752
Professional Services&Other 384,061 42026 188,643 30,223 218,866
...............................................................................................................................................................................................................................................................................................................................................................................................................................
Total Expenditures for Self Insured Health: 5,092,998 4,180,000 '',2,227,840 '',236,396 2,464,235
Ending Fund Balance; 2,020,467 2,273,328 95,243 137,867 2,253,577
The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses($0.985 million) as recommended by
our consultant. We have spent$2.5M year-to-date in 2017,with an ending fund balance in the fund of$2.3M.
Performing Arts&Event Center(PAEC)
Performing Arts&Event Center(PAEC)year-to-date revenue,beginning balance, and transfer in is$2.2M. The City also accessed
the Interfund loan in April, May, and June in the amount of$7.34M. Since adoption of the project, PAEC expenditures total
$29.2M out of Project Budget of$33.18M.
308 Performing Arts &Event Center 2017 Adjusted YTDJuly
(PAEC) Budget 2017
Beginning Balance, 1,372,864
Federal Grants-CDBG Section 108 - 105,000
New Market Tax Credits" 2,100,000: 2,056,761
_..........................................................................................:.................................................................:.......................................................
di
Interfund Loan/Bonng($13 million) 9,178,902: 7,340,229
Private Contribution - 61,625
.......................................................................................................................................................................::...............................................................:.......................................................
Interest 2,081
.......................................................................................................................................................................::................................................................:.......................................................
Total Beg Bal, Revenue &Transfer In:::: 11,278,902: 10,938,559
.......................................................................................................................................................................::................................................................:.......................................................
Expenditures 11,278,902: -
Lorax Partners Design Development& 198,801
Management
Garco Construction - 8,661,403
LMN Architects Project Design - 174,275
.............. .........
HDR Engineering I 24,832
Water Billings and Utilities Services 17,740
.......................................................................................................Serv ...............
On-Call Plan Review/inspection ices : 25,944
.........
Newspaper Legal Notices I 441
Security Services - 336
PAEC Director Salaries&Wages - (113,247)
PAEC Director Search - (22,204)
PAEC Naming Rights - (48,260)
...................................................................................................... P m_...................................................
Total Ex enditures', 11,278,902: 8,920,061
Total PAEC Balance'; 2,018,499
48
FUND ACTIVITY SUMMARY
Fund#/Fund Name Begin Balance YTD YTD YTD Net FndingBalance RequiredFund
1/1/2017 Revenue Fxpen(fiture Income/(loss) 07/31/2017* Balance
001/101 General/Street Fund $ 11,616,780 $ 29,837,783 ` $ 31,2679996 $ (1,430,213)`$ 10,186,567 $ 9,500,000
Special Revenue Funds:
....................................................................... ........................................................................................................................................................................_ ...........
102 Arterial Street 245,970 588,933 734,903 (145,970); 100,000 100,000
.......................... ...................................;..............................................................:..............................................................,..............................................................:..............................................................,......................................... ..........
103 Utility Tax(*) 2,457,687 5,080,198 6,037,886 (957,688): 1,500,000 1,500,000
.....
106 Solid Waste&Recycling : 176,309 186177: 221,668 (35,492): 140,817
................................................:..... ...................... ....
107 Special Contracts/Studies Fund 525,428 41,423 41,423 566,852
......... ______
109 Hotel/Motel Lodging Tax : 737,375 126,619€ 26,396 100,223 837,597 200,000
110 2%for the Arts
111 Federal Way Connnunity Center 1,516,500 1,301,273 1,317,773 (16,500): 1,500,000 1,500,000
:..............................................................:...... ...............................:......
112 Traffic Safety Fund 2,551,279 2,160,891 2,503,251 (342,360); 2,208,918 1,500,000
113 Real Estate Excise Tax Fund 4,957,033 2,762,467 3,421,839 (659,372): 4,297,661 2,000,000
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
114 Prop 1 Utility Tax 1,290,233 1,486,135 1,735,396 (249,261) 1,040,972 1,000,000
115 Performing Arts&Conferenc Ctr Operations; 177,413 276,389 453,800 (177,411) 1
119 CDBG 65,828 307,381 373,209 (65,828); 0
----
120 Path&Trails 568 722 102 170: 102,170 670,192
........................................................................... ; ....................................................:..............................................................;..............................................................:...............................................................................................................................................................................
188 Strategic Reserve Fund 3,021,716 8,651 8,651 3,030,368 3,000,000
----
189 Parks Reserve Fund 752,652 2,446 2,446 755,098 750,000
Subtotal Special Revenue Funds 199044,145 1494319153 16,8269121 (2,394,968) 16,649,177 119550,000
201 Debt Service Fund 295089514 2,210,608 : 225,996 1,9849612 : 4,493,126 $0
Capital Project Funds:
301 Downtown Redevelopment 2,119,099 131,018: 4,550 126,468: 2,245,568
...............................................................................................................................................................:..............................................................:........................ ................................................................................:........ ....................................................... .........................................
302 Municipal Facilities29,593 96 96 29,690
303 Parks 2,135,589 379,714 194,019 185,695 2,321,284
;. :..............................................................:..............................................................:..............................................................:.................................................................................................................
304 Surface Water Management 4,107,914 66,812 301,076 (234,264); 3,873,650
......... ........ ......... ..... ...................................................
306 Transportation 9,989,612 7,663,401 8,398,524 (735,123). 9,254,489
........................................................................................................................................................ ...................................................................................................................................................................................................................................................................
307 Capital Project Reserve Fund 482,717 1,263 129,382 (128,119): 354,599
308 PAEC Capital Fund 1,372,864 9,565,696 8,920,061 645,636 2,018,500
Subtotal Capital Project Funds 20,237,389 17,808,001 : 17,947,612 (139,610) 209097,779
Enterprise Funds:
................................................. ...........................................................................................................................................................................................................................................................................................................................................
401 Surface Water Management 1,659,676 2,245,384 2,084,242 161,142 1,820,818 690,000
402 Dumas Bay Centre Fund
648,669 613,931 549,803 64,128 712,797 500,000
Subtotal Enterprise Funds 2,308,345 2,859,315 29634,046 225,269 2,533,615 19190,000
Internal Service Funds
501 Risk Management 1,093,832 940,317 716,436 223,881 1,317,713 1,200,000**
--------..................................................................... :.........................................................................................................
502 Information Systems 3,490,097 1,307,501 1,306,337 1,164 3,491,261
..................................................................................................................................... ................................................................................................................................................... ....
503 Mail&Duplication 210,996 75,809: 39,030 36,779 247,775
504 Fleet&Equipment € 6,334,172 1067795€ 972,133 95,662 ...............................6 429 834
1 1p
........................................................ .... , _....................................................................................................... _..............
505 Buildings&Furnishings 2,021,140 288,964: 287,631 '', 1,333 2,022,473 2,000,000
.........................................................................................................�............ _..................:........................................ .................:........................................................................................................................................................................
506 Health Selflnsurance Fund 2,020,466 2,697,346 2,464,235 233,110 2,253,577 970,000***
............ ......__ ...... .............._.
507 Unemployment Insurance Fund : 1,377,809 166,930: 1,012,536 (845,606): 532,204 250,000
Subtotal Internal Service Funds 16,548,513 69544,662 6,798 339 (253,677) 16,2949836 49420,000
Total All Funds $ 72,2639686 '',$ 73,691,523 $ 75,700,110 '',$ (2,008,587) $ 709255,099 $ 29,160,000
*The Fund balance prior to any adjustments or depreciation.
**The Risk Management Fund will maintain a reserve in an amount of not less than one year's expenditure from the prior year or$1.2M.
The current fund balance is$1.3Mand is due to paying insurance premiums at the beginning of the year.
***The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by
our consultant.
49
CITY OF
Federal Way
This page was intentionally left blank.
50
COUNCIL MEETING DATE: October 03,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AUGUST 2017 MONTHLY FINANCIAL REPORT
POLICY QUESTION: Should the Council approve the August 2017 Monthly Financial Report?
COMMITTEE: Finance,Economic Development and Regional Affairs Committee MEETING DATE:September 26,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance
Attachments:
• August 2017 Monthly Financial Report
Options Considered:
1. Approve the August 2017 Monthly Financial Report as presented
2. Deny approval of the August 2017 Monthly Financial Report and provide direction to staff.
MAYOR'S RECOMMEN DATION:-1,1'Iayor recommends approval of Option 1.
MAYOR APPROVAL: i �UIR jC 1 OR APPROVAL:
ommil ec 7 -7 1m ial
COMMITTEE RECOMMENDATION: I move to forward approval of the August 2017 Monthly Financial Report to
the October 03, 2017 consent agenda for approval.
Dini Duclos Martin Moore Susan Honda
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the August 2017 Monthly Financial Report."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—08/12/2010 RESOLUTION#
51
Federal way August 2017 Monthly Financial Report - Highlights
The following are highlights of the August 2017 Monthly Financial Report. Detailed financial information can be
found in the August 2017 Monthly Financial Report detail.
Notable Areas
1. Sales Tax is $69K or 0.8%below 2017 year-to-date budget, and below 2016 year-to-date budget by$115K
or 1.4%. Construction of buildings has slowed down,and the PAEC building is almost completed.
2. Community Development Permits and Fees is $33K or 2.1%below 2017 year-to-date budget,but$408K or
37.4% above 2016 year-to-date actual due to the increase in permits for St. Francis lab and observation
unit, Telecare Residential Treatment facility, South King Fire Station 63, and Cottages West Cluster III
apartments.
3. Utility Tax is $666K or 10.6% above 2017 year-to-date budget and $508K or 7.9% above 2016 year-to-
date actual primarily due to using more electricity and gas due to the inclement weather.
4. Dumas Bay Center revenue is $262K or 61.4% above 2017 year-to-date budget and $47K or 7.4% above
2016 year-to-date collections. There has been an increase in retreat rentals at the facility.
General& Street P'und Sr mmear)
Revenues are above the year-to-date budget by$185K or 0.8%. Criminal justice sales tax,admissions tax,gambling
tax, state shared revenue, Public Works permits and fees, police services revenue, parks & general recreation fees,
and franchise fees revenue account for increase in revenues. Property tax, sales tax, leasehold tax, Community
Development permits and fees, court and probation revenue, business license fees, and passport fees revenue are
below year-to-date budget. Business license fees, admission tax, and Transportation Benefit District(TBD) are the
sources of funding new police officers. We are not collecting TBD,business license fees are$100K or 45.1%below
year-to-date budget,and admission tax is$4K or 1.5%above year-to-date budget.
Total General & Street Fund expenditures are below year-to-date budget by $164K or 0.6%. The following
departments are above their projected year-to-date budget: Economic Development, Law and Police. Economic
Development is over year-to-date budget by $3K primarily due to expenditures for a Port of Seattle grant not yet
budgeted. Law is over year-to-date budget by$47K primarily due to an increase in private legal services this year.
Police is over year-to-date budget by$324K due to an increase in overtime for extra patrol enforcement and special
events, and an increase in ammunition supplies. Public Works is under year-to-date budget by$247K primarily due
to positions that are charged to capital projects outside the Street Fund.
Property tax is above 2016 year-to-date actual by $46K or 0.8%, but below 2017 year-to-date budget by
$14K primarily due to timing differences.
Sales tax is below 2016 year-to-date actual by $115K or 1.4%, and below 2017 year-to-date budget by
$69K or 0.8%. Construction sales tax (decrease of$190K or 16.4%); Services sales (increase of$41K or
2.2%); and Wholesaling(increase of$47K or 17.0%)account for the majority of the net decrease compared
to year-to-date 2016.
Additionally, criminal justice sales tax collected county-wide also exceeds 2016 year-to-date actual by
$49K or 3.4%.
Community Development permits and fees are above the 2016 year-to-date actual by $408K or 37.4%,
but below 2017 year-to-date budget by $33K or 2.1%. Significant permit revenues received year-to-date
include St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire
Station 63,and Cottages West Cluster III apartments.
Court revenue is below 2016 year-to-date actual by $96K or 10.4% and below 2017 year-to-date budget
by $132K or 13.7%. The Court's traffic and non-parking infractions are below 2017 year-to-date budget
due to the reallocation of the traffic unit to assist patrol officers in the gun violence initiative.
Probation revenue is below 2017 year-to-date budget by 64K or 26.9%. In May 2016 we started receiving
probation revenue. As of the end of August probation revenue is $31.9K less than expenditures, although
the probation division was intended to be self-sufficient.
Admissions Tax is a new source of revenue in 2017. It is being paid monthly and as of the end of August
we've collected$271K out of the annual revenue of$400K. This is one of the new sources of revenue for
funding new Police Officers and support.
Business License Fees is below 2017 year-to-date budget by $100K or 45.1%, but above 2016 year-to-
date-actual by $28K or 30.4%. Business license fees increased by resolution in January 2017, renewal
notices for businesses were sent out in November, and most businesses renewed their license before
January. 52
Expenditures are below 2017 year-to-date budget by$257K or 2.4%and are primarily due to timing of payments in
Solid Waste&Recycling, Hotel/Motel Lodging Tax, and Surface Water Management due to vacancies of positions
and timing of maintenance service contract payments.
Utility tax revenues received year-to-date as reported on the monthly financial report totals $6.9M and is $508K or
7.9%above 2016 year-to-date actual and$666K or 10.6%above 2017 year-to-date budget.
The following is the comparison of 2017 year-to-date actual to 2016 year-to-date actual utility taxes by category:
Electricity—current YTD increase by$258K or 10.1%
Gas—current YTD increase by$234K or 28.6%
Cable—current YTD increase by$34K or 3.4%
Cellular—current YTD decrease by$56K or 5.9%
Real estate excise tax 2017 year-to-date revenues of$3.1M is above 2016 year-to-date actual by $581K or 23.2%
and above the 2017 year-to-date budget by $1.2M or 68.1%. There were 182 taxable residential sales (total sales
$55.6M/$275K tax), and six commercial sales(total sales $7.3M/$36K tax).
Large commercial sales this year were Evergreen Corporate Center(sale of$15.7M, $77K tax),Pavilion Apartments
(sale of $93.1M, $461K tax), Woodside Apartments (sale of $25.OM, $124K tax), and Commons Mall (sale of
$45.9M, $227K tax).
Federal Way Community Center
2017 year-to-date operating revenues total $1.4M, which is above the 2017 year-to-date budget by $86K or 6.8%
and above the 2016 year-to-date actual by $66K or 5.1%. Revenues that performed better than year-to-date
projections were daily drop-ins, city employee membership program, youth athletic programs, aquatic programs,
fitness classes, and pool and facility rentals. Revenues that fell behind year-to-date revenue projections were passes,
childcare fees, and towel/equipment rentals. Revenues that have fallen behind 2016 year-to-date actuals are passes,
aquatics programs,childcare fees,and towel/equipment rentals.
2017 year-to-date operating expenditures total $1.5M, which is above the 2017 year-to-date budget by $89K or
6.2%, and above 2016 year-to-date actuals by$58K or 4.0%. Compared to year-to-date budget,Personnel costs and
supplies have increased due to increased service levels to meet higher demands, increased minimum wage for part-
time employees, supply needs, inventories, and building repairs. Other Services & Charges are lower due to
decreased personal training services, and lower contracted repair and maintenance due to repairs being done in-
house.
The 2017 year-to-date revenues over/ (under) expenditures of($164K) is performing lower than the 2017 year-to-
date budget of($162K) by $3K, but is performing better than the 2016 year-to-date actual by $7K. Year-to-date,
$153K of operating subsidy has been used to keep the reserve fund balance at $1.5M, compared to $175K at this
time last year.
The fund balance is at its required level of$1.5 million. The fund balance is set aside for equipment replacement,
major building upgrades,and roof replacement of the Community Center Building.
Dumas Bay Centre
2017 year-to-date operating revenues total$689K,which is$262K or 61.4%above the 2017 year-to-date budget and
above 2016 year-to-date actual by$47K or 7.4%. The increase over 2016 year-to-date actual is due to an increase in
rentals as a result of a marketing plan and Google AdWords campaign that started in 2011, and the return of rental
groups.
2017 year-to-date operating expenses total $627K, which is $157K or 33.5% above the 2017 year-to-date budget
and$52K above 2016 year-to-date actual. The increase in expenses over year-to-date 2017 is due to an increase in
goods and services for the operation as well as the increase in rental activity for the first eight months.
2017 year-to-date revenues over/(under) expenditures of$62K is below 2016 year-to-date by $4K. Dumas Bay
Centre has recovered 109.91%of operating expenditures compared to 111.53%last year.
The year-to-date fund balance of$671K is a reserve for future general capital needs of the building. These funds are
set aside for equipment replacement,major building upgrades,and roof replacement of the center.
Lakehaven Utility District
The City signed an agreement with Lakehaven in 2016 for a 3.6%franchise fee,and in exchange the City will pay
for the fire hydrant maintenance and street lights that were initially paid for by Lakehaven and charged to the
citizens. The franchise fees received thru August are$593K and billing for the fire hydrants and streetlights is
$498K. The billings for fire hydrants are quarterly, andrreetlights are monthly. Revenue from the franchise
agreement is received monthly. 93
cm or
Federal way August 2017 Monthly Financial Report -Detail
GENERAL&STREET 2016 2017 YTD Budget vs.Actual
FUND SUMMARY Annual Annual YTD Annual YTD YTD Favorable/(Unfavorable)_
Budget Actual Actual Budget Budget Actual $
Beginning Fund Balance $12,006,584 $12,006,584 $12,006,584 $10,534,953 $ 11,616,780 $11,616,780 n/a n/a
Revenues:
Property Taxes 10.486.454 10.358,895 5,584,403 10.512 200 5,643,870 5,630,336 (13,535) -0.20,/o
Sales Tax 14.142,653 14,222,497 8,224,589 14,168,989 8,179,324 8,109,922 (69,402) -0.80NO
Ciminal.lustice Sales Tax 2.507.007 2.499,527 1,440,366 2.458271 1,416,593 1.489.178 72.585 5.1%
Admissions Tax 400.000 266,667 270,598 3,931 1.5%
Gambling Taus 155,000 190,051 1 96,324 155,000 81,855 110,560 28.706 35.1%
State Shared Revenue 2,483,000 2,878,883 1,521.587 2,670,000 1,411,185 1,541,697 130.512 939/0
Leasehold Tax 6,000 3.784 2,800 6,000 4.439 2.741 (1.697) -38.2%
Court Revenue 1.471.550 1,284,479 924,696 L471,550 959,981 828,236 (131,745) -13.7%
Probation Revenue 354,345 177,252 94,810 354,345 236,230 172.636 (63.594) -26.9%
CD Permits&Fees 2.572,000 1,766,106 1,091,059 2,150,500 1,531,190 1,498.610 (32.580) -2.1%
PW Permits&Fees 317,000 487,489 232,(12 372,728 203,215 386.649 183.434 90.3%
Business License Fees 259,000 261,716 92,908 622,000 220,806 121.160 (99,645) -45.1%
Franchise Fees 1,050,000 1,167.270 871.904 1,143,721 854,314 897,883 43,569 5.1%
Lakehn\'en Fr,inchi.se Fces 424.289 424,289 141.430 848,580 565,720 592.572 26.852 4.7%
Passport..Agency Fees 65,000 __ .67,800 49,775 65,000 47,719 42,800 (4,919) -10.30io
Park&General Recreation Fees 937,000 1,053,297 812.903 937,000 723,149 784,479 61,330 8.500
Police Services 1,174,766 1,376,060 679.524 1.174,766 580,121 614,759 34,637 6.090
Admin/Cash Management Fees 375.896 375.896 250,597 375,896 250,597 250.597 0 0.M".
Interest Earnings 31.000 55,217 35.022 40,800 25,878 50,193 24,315 94.00Na
Miscellaneous/Other/Giants 903.002 978,552 515,998 705.859 470,573 463,160 (7,413) -1.6%
Total Revenues 39,714,962 39,629,061 22,663,336 40,633,205 23,673,426 23,858,767 185,341 0.8%
Expenditures:
City Council 378,928 373,181 265,224 397.177 282,278 268,602 13.676 4.8%
Mayor's Office 1,375,288 1,375,978 938,740 1.351.665 898,351 868.850 29,501 3.3%
Community Development 2,335,518 1 2,212,828 1,417,777 2,272,364 1,533.846 1,530.766 3,080 02%
Economic Development 349,430 314,647 193,820 237,542 160,365 163,646 (3,281) -2.01N.
Human Services W 977464 867,906 510,638 793,055 528,888 509,048 19,840 3.8%
Finance 941.111 874,097 604,669 959.590 636,976 615,277 21,699 3.4%
Human Resources 982,708 942,757 497.346 963,780 504,462 495,148 9,314 1.890
Law 1,316.670 1,477,034 871,098 1.362,037 907,934 955,351 (47,417) 5.2oio
Municipal Court 1.365,125 1,329,417 899,914 1,363.762 911,266 889,530 21,736 2.4%
Probation 354,345 197,233 95,548 330,413 220,275 204,567 15,708 7.1%
,fail 5,518,134 5,502,776 3,648,946 5,773.342 3,848,895 3,755,299 93.596 2.4%
Police 19,673,962 20,087,648 12,908,233 20,345,896 13,631,750 13,955,926 (324.176) -2.4%
Parks&Recreation 3,798,675 3,906,619 2,564,202 3,810.673 2,513,901 2,509,678 4.223 0.2%
Lakehaven Fire Hydrant/Street Light 419,120 444,246 155,487 955,947 557,636 498.393 1 59.243 10.6%
Public Works 3.869,332 3.372,714 1,992,025 3,884,067 2,443,078 2,196,202 246.876 10.1%
Total Expenditures 43,655,810 43,279,081 27,563,667 44,801,310 29,579,900 29,416,283 163,617 0.6%
Revenues owr/(under)Expenditures (3,940,848) (3,650,021) (4,900,331) (4,168,105) (5,906,474) (5,557,516) 348,959 -5.9%
Other Sources:
Ongoing Transfers In:
Traffic Safety for Operations 1,780,609 1,780,609 1.021298 1,021,298 1,021298 0.0%
Utility Tax fbr Designated Programs 916,340 534,203 368,000 85,776 85,776 ().0%
Utility Tax for Operations 7,813,661 7,813,661 7,460,150 7.552.634 6,652,581 6,652,581 0.0%
Other Transfers In 2.180,485 129,382 129,382 0.0%
Total Other Financing Sources 10,510,610 10,128,473 7,460,150 11,122,417 7,889,037 7,889,037 0.0%
Other Uses:
Transfers Out/Other _ 2,727,481 1,969,815 1,388,111 1,366,579 1,018,536 1,018,536 _0.0%
Non-Departmental Internal Service Charges 5.313,909 4,898,441 1 3,678 288 5,614.902 3,743,264 3,743,264 0.0%
Total Other Financing Uses 8,041,390 6,868,256 1 5,066,399 6,981,481 4,761,800 4,761,800 0.0%
Total Ending Fund Balance $10,534,956 $11,616,780 I $ 9,500,004 $10,507.784 $ 8,837.542 $ 9,186,501 n/a n/a.
54
DESIGNATED OPERATING 7.016 2017 VrD Budget vs.Actual
FUNDS SUMMARY Annual Annual Y-rD Annual ym VrD Favorable/(Unfavorable)
Budget Actual Actual Budget Budget Actual $
Beginning Fund Balance $23,403,005 $23,403,010 $23,403,010 $19,385,_555_ $23,269,748 $23,269,748 n/a n/a
Revenues:
Utility Tax 8,973,923 9,211,905 4,958,815 8,912,924 4,826,649 5,366,102 539,453 11.2%
Utility Tax-Prop 1 Voter Package 2,694,833 2,690,961 1,467,552 2,658,616 1,442,454 1,568,605 1 126,151 8-7
Hotel/Motel Lodging Tax 200,000 283,220 147,014 225,000 114,432 157,946 43,514 38.0%
Real Estate Excise Tax 3,399,999 5,265,138 2,500,403 3,200,000 1,832,663 3,081,594 1,248,931 68.1%
Property Tax-King Cc Expansion Levy 160,000 172,784 93,759 160,000 86,822 95,376 8,553 9.9%
State Shared Revenue 509,000 526,648 299,315 511,410 290,654 306,450 15,796 5.4%
Traffic Safety(Red Light/School Zone) 3,275,117 3,192,978 2,198,248 3,136,874 2,159,622 2,383,987 224,365 10.4%
Federal Way Community Center 1,831,500 1,828,$62. 1,292,317. 1,806,500 1,271,574 1,357,950 86,376 6.8%
Dumas Bay Centre Fund 908,792 950,930 641,607 635,251 426,901 688,935 262,034 61.4%
Performing Arts&Event Ctr Operations 365,253 35,710 35,710 - 0.0%
Surface Water Management Fees 3,900,000 3.930.279 2,150,325 3,958,500 2,165,766 2,194,167 28,401 1,3%
Refuse Collection Fees 304,517 303,820 202,444 304,517 202,908 206,261 3,353 1.7%
Interest Earnings 14,800 90,544 51,993 13,200 7,580 79,239 71,659 945.4%
Miscellaneous/Other/Grants 257,578 277,810 141.191 2,101,246 122,598 122,598 - 0.0%
Total Revenues 26,430,059 28,725,879 16,144,984 27,989,291 14,986,332 17,644,919 2,658,587 17.7%.
Expenditures:
Arterial Streets Overlav Program 1,713.886 1,652,932 1,515,862 1.515,409 1.389,743 1.411.897 (22.154) -1 6%
Solid Waste&Recycling 464,622 452,722 293.670 503,121 326,363 258,743 67.620 20.7%
Hotel/Motel Lodging Tax 200,300 49,935 17,376 224,700 78,189 32,628 45,561 58.3%
Traffic Safety(Red Light/School Zone) 2,340,253 2,276,156 1,419,025 2,269,463 1,512,975 1,461,715 51,260 3.4%
Utility Tax Proposition 1 2,978,350 2,826,642 1,826,221 2,998,943 1,937,540 1,981,143 (43.603) -2.3%
Debt Seryice(Debt&Admin Fee) 815,123 812,422 171,061 10,082,279 227,487 227,487 0.0%
Federal Way Community Center 2,260,641 2,249,626 1,464,081 2,206,850 1,433,270 1,522,448 (89,178) -6.2%
Perfonning Arts&Event Ctr Operations 412,135 234,505 121,091 937,546 543,777 536,552 7,225 1.3%
Dumas Bay Centre Fund 887.199 917,484 575,293 751,015 469,591 626,793 (157,202)1 -33.5%
Surface Water Management 3,912,789 3,458,951 2,362,978 3,999,914 2,732,536 2,334,704 397,832 14.6%
Total Expenditures 15,985,298 14,931,376 9,766,659 25,489,240 10,651,472 10,394,110 257,362 2.4
Revenues over/(under)Expenditures 10,444,761 13,794,503 6,378,326 2,500,051 4,334,860 7,250,809 2,915,949 67.3%
Other Sources:
Ongoing Transfers In:
Utility Tax for DBCOper/Reserves 112,000 117,875 112,000 112.000 - - n/a
Utility Tax for FWCCOper/Reserves 447,999 420,302 158,802 393,850 153,088 153,088 0.0%
Utility Tax/Gen Fund/REET for Debt 812,123 812,123 812,123 813,023 813,023 2,200,000 1,386,977 170.6%
Utility Tax for Arterial Streets Overlay 1,013,000 1,013,000 1,013,000 n/a
REST for Arterial Streets Overlay - - 1,013,000 929,948 929,948
UtilityTaxforPAEC/Proc frotnSale/Mise. 4,111,344 3,869,573 2,834,173 9,432,735 2,279,064 2,279,064 0.0%
Total Other Sources 6,496,466 6,232,873 4,930,098 11,764,608 4,175,123 5,562,100 1,386,977 33.2%
Other Uses:
Ongoing Transfer Out:
Traffic Safety(Red Light/School Zone) 1,990,609 1,990,609 1,780,609 1,226,298 1,226.298 1,226,298 0.0%
Utility Tax to PA ECOper 376,805 376,581 85,754 572,293 323,170 323,170 0.0%
Utility Tax to FW CC Oper/Res e ry es 447,999 420,302 158,802 393,850 153,088 153,088 0.0%
Utility Taxto DBC Oper/Reserves 112,000 117,875 112,000 112,000 - n/a
Utility Taxto Arterial Streets Overlay 1,013,000 1,013,000 1.013,000 - n/a
Uqky Tax to General/Street O er/Dbt 7,331,661 6,929.235 4.679.545 7.920.634 5.738357 5,738.357 0.0%
REST to Arterial Streets Overlav 1.013,000 929.948 929,948
REET to Debt Service 812,123 812,123 - 813,023 813,023 1,200,000 (386,977) 47.6%
Transfers/Other/Unalloc IS 8.394,301 1 8,500,923 6.649.599 3,289,865 2.075.622 2.075.622 0.0%
Total Other Uses 20,_478,498 20,160,647 14,479,309 15,340,963 11,259,506 11,646,483 (386,977) -3.4%
Ending Fund Balance __ _
Arterial Streets Overlay 100,000 245,968 ^T 116,546 100,001 - 99,999 n/a n/a
.............
Utility Tax(non-Prop 1) 1,842,718 2,457,684 1,454,675 1,500,000 1,500,936 n/a n/a
Utility Tax-Prop 1 Voter Package 1,077,461 1,290,233 986,782 1,000.000 - 1,000,000 n/a n/a
Solid Waste&Recycling 175,352 176,307 186,691 103.348 - 153,110 n/a n/a
Hotel/Motel Lodging Tax 501,765 737,374 632,783 502,765 - 865.655 n/a n/a
Federal Way Community Center 1,516,499 1,516,497 1,500,000 1,500,000 1,500,001 n/a n/a
Traffic Safety Fund 2,558,372 2,551,277 2,620,009 2,202.984 - 2,255,943 n/a n/a
Real Estate Excise Tax Fund 3.078,495 4,957,033 3,215,207 2,539,473 4,012,612 n/a n/a
Perfonning Arts&Event Ctr Operations (0) 177,413 0 (1) - 0 n/a n/a
Paths&Trails 553,356 568,722 484,742 722,356 672,156 n/a n/a
_...m m_._...._._.
Strategic Reserve Fund 3,418,340 3,021,716 3,397,634 3,000,000 3,030,829 n/a n/a
Parks Reserve Fund 750,000 752,652 751,601 750,000 - 755,529 n/a n/a
Debt Service Fund 2,499,999 2,508,515 2,783,510 2,763,646 6,331,914 n/a n/a,
Surface Water Management 1,082,868 1,659,675 1,331,481 1,153,774 1,586,033 n/a n/a
Dumas Bay Centre Fund 710,510 648,669 770,461 470,905 671,460 n/a n/a
Total Ending Fund Balance $19,865,735 $23,269,735 $20,232,123 $18,309,251 $ $24,436,177 n/a n/a
55
Sales Tax
Compared to year-to-date 2016 actual, sales tax revenues are down by $115K or 1.4%. Compared to 2017 year-to-date
budget, year-to-date sales tax revenues are down by$69K or 0.8%. There is usually a two month lag in sales tax revenue.
The sales tax collected for June 2017 is paid to the City in August 2017.
LOCAL REFAIL SALES TAX REVENUES
YFD August
Fawrable/(Unfavorable)
2016 2017 Change from 2016 YFD Actual vs Budget
Month Actual Budget Actual. $ % $ %
Jan $ - - - - -
Feb 1,407,385 1,411,630 1,427,326 19,941 1.4% 15,697 1.1%
Mar 967,408 987,229 1,023,938 56,530 58% 36,709 3.7%
Apr 1,031,972 1,021,881 984,581 (47,391) -4.6% (37,301) -3.7%
May 1,169,154 1,161,348 1,251,616 82,462 71% 90,268 7.8%
Jun 1,148,897 1,114,628 1,020,631 (128,266) -11.2% (93,997) -8.4%
Jul 1,191,650 1,165,572 1,113,539 (78,111) -6,6% (52,032) -4.5%
Aug 1,308,122 1,317,036 1,288,291 (19,831) -1.5% (28,745) -2.2%
Sep 11230,986 1,227,350 - - -
Oct 1,271,590 1,227,226 - - - - -
Nov 1,241,815 1,235,563 - - -
Dec 2,253,517 2.299,526 -
YFDTotal $ 8,224,588 $ 8,179,324 $ 8,109,922 $ (114,666) -1.4%1 $ 69,402) -0.8%
Annual Totalp S 14,222,496 $ 14,168,989 n/a n/a n/a n/a n/a
COMPARISON OF SALES TAX COLLEC1710NS BY S IC GROUP
Favored el(Unfawrabl e)
Component 2016 YFD 2017 YTD Change from 2016
Group August August $ % INplanation
Retail Trade $ 4,042,626 $ 4,042,842 $ 216 0.0°/o Up$61K-Furniture and Home Furnishings, Building Material and Garden,Health and Personal
Care Stores,Clothing and Accessories,Gasoline Stations,Misc Store Retailers
Down S61K-Motor Vehicle&Parts Dealer,Electronics&Appliances,Food and Beverage Stores,
and Sporting Goods,Hobby,Books,and General Merchandise Stores
Services 1,879,697 1,920,791 41,094 2.2%Up 554K-Waste Management Remcdiation,Food Services&Drinking Places,Personal laundry
Services. Accomodation,Religious,Granhnaking,Civic,Arnuscinent,Gambling,Hospitals,Repair
&Maintenance
Down$13K- Professional,Scientific,Tech,Administrative&Support Services,Ambulatory
Health Care Service,Nursing&Residential Care
Construct 1,154,233 %4,600 (189,633) -16.40a Up$25K-Heavy&Civil Construction
Down$215K-Constniction of Buildings,Specialty Trade
Wholesaling 279,709 327,205 47,496 17.0',%Up S47K-Wholesale Trade Durable&Nondurable goods
Transp/Utility 2,249 3,424 1,175 522%General Increase
Information 437,365 438,900 1,535 0.4%Up$22K-Internet Service Providers,Telecorrununications
Down$20K- Publishing Industries,Motion Picture,Sound Record,Other Infonrration Services
Manufacturing - 80,444 60,188 (20,256) -25.2%o Up$IK Furniture&Related Products
Down$21K-Wood Product Manufacturing,Printing&Related Support,Fabricated Metal
Manufacturing,&Machinery Manufacturing,Miscellaneous Manufacturing,Nonmetallic Mineral
Products,Chemical Manufacturing
Government 102,201 121,982 19,781 19.4°io Up$20K-Nonclassifiable Establishments,Economics Programs Admin,Executive,Legislative,
Other
Fin/Insurance 191,284 209,323 18,039 9.490 Up$18K-Credit Intermediation,Real Estate,Insurance Carriers and Related,Rental&Leasing
/Real Estate Services
Other 54,780 20,667 (34,113) -623%General Decrease
YID Total IS 8,224,588 S 8,109,922 1 S (114,666) -1.4%1 1
56
SALES TAX COMPARISON by AREA
VM August
Favorable/(Unfavorable)
Chg from 2016
Location 2016 2017 $ I % Explanation
YTD Total Sales Tax $ 8,224,588 $ 8,109,922 $ (114,666) -1.4%
S 348th Retail Block 1,213,744 1,225,693 11,950 1.0% Up$30K Retail Building Materials,Retail General
Merchandise,and Retail Misc Store
Down$18K Retail Automative/Gas,Furniture&Fixtures,
Electronics&Appliances,and Retail Eating&Drinking
The Commons 672,986 667,555 (5,431) -08% Up$13K Retail Forting&Drinking
Down$18K Misc Retail Trade,Retail Apparel&
Accessories,Retail Electronics&Appliances,&Retail
General Merchandise
S 312th to S 316th 454,081 450,966 (3,114) -0.7% Up$8K Retal Automative/Gas,Retail Eating&Drinking
Down$11K Retail General Merchandise
Pavilion Center 269,412 257,736 (11,676) -4.3% Down$17K M is celleneous Retail Trade
Up$5K Retail Food Stores,Retail Eating&Drinking
Hotels&Motels 145,537 152,703 7,166 4.91/6 General Increase
Gateway Center 123,582 118,901 (4,681) -3.8% Down$5K Telecommunications
Utility Tax(Total 7.75%)
The utility taxes year-to-date is $508K or 7.9% above 2016 year-to-date actual and $666K or 10.6% above 2017 year-to-
date budget. There is usually a two month lag in utility tax revenue. The utility tax collected by utility companies for June
2017 is paid to the City in August 2017.
UTILITY TAXES
Year-to-date thru August
Favorable/(Unfavorable)
2016 2017 Change from 2016 YTD Actual vs Budget
Month Actual Budget Actual $Var % Var S Var % Var
Jan $ 535 $ 688 $ 464 $ (70) -13.2%1 $ (223) -32.5%
Feb 1,140,130 967,869 1,207,8701 67,740 5.9% 240,001 24.8%
Mar 1,072,515 1,159,999 1,211,046 138,531 12.9% 51,047 4.4%
Apr 1,164,983 876,256 1,282,380 117,398 10.1% 406,124 46.3%
May 938,297 783,226 1,067,377 129,080 13.8% 284,151 36.3%
Jun 811,091 1,243,929 896,598 85,507 10.5% (347,331) -27.9%
Jul 909,581 683,293 900,058 (9,523) -1.00/0 216,765 31.7%
Aug 403,486 573,825 380,887 (22,599) -5.6% (192,938) -33.6%
Sept 1,381,505 11161,297 - - -
Oct 1,064,509 1,066,825 - - -
Nov 743,017 673,468 - - -
Dec 2,287,467 2,400,866 - - - -
YTD Subtotal $ 6,440,617 S 69289,084 $ 6,946,679 $ 506,063 7.9% S 657,595 10.5%
Rebate (14,249) (19,981) (11,972) 21276 0.00/01 8,009 -40.1%
YTD Total $ 6,426,368 S 6,269,103 S 6,934,707 S 508,339 7.9'/ol $ 665,604 1 10.6%
Annual Total S 11,902,866 S 11,571,540 n/a n/a n/a I n/a 1 n/a
The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of
Federal Way,who are 65 years or older,disabled/unable to work,and qualify as low income during the affected calendar year.
This is an annual program that opens January 1"and closes April 30th of each year. The City processed 156 rebates at a total cost of
$16K in 2015. The City processed 132 rebates at a total cost of$14K in 2016. The City has processed 115 rebates year-to-date at a
total cost of$12K in 2017.
57
LI TILITY TAXES-by Type
Year-to-date thru August
Fawrabl a/(Unfawra bl e)
Utility 2016 2017 Change from 2016
Type Actual Actual $ %
Electric $ 2,559,588 $ 2,817,551 $ 257,963 10.1%
-__...........................................
Gas 818,707 1,052,490 233,783 28.6%
Solid Waste 541,408 566,440 25,032 4.6%
Cable 992,770 1,026,895 34,125 3.4%
Phone 412,084 421,573 9,489 2.3%
Cellular 946,469 890,776 (55,693) -5.9%
Pager 180 170 (10) n/a
SWM 169,411 170,785 1,375 0.8%
Tax Rebate (14,249) (11,972) 2,2761 0.0%
YTD Total $ 6,426,368 $ 6,934,707 $ 508,339 7.9%
Proposition l Voter-Approved Utility Tax
2017 Year-to-date Prop 1 expenditures total$2.OM or 66.1%of the$3.OM annual budget. Current life-to-date Prop 1 Utility tax
collections and transfer in total$30.6M and expenditures total$29.6M.
2016 2017 Life
PROP 1
Budget Actual Budget Actual To Date
Beginning Balance: _ 719,485 719,485 1,077,462 1,290,233 n/a
OPERATING REVENUES _
January 179 121 158 590 1,604,734
February 208,628 257,695 221,989 273,162 2,622,317
March 283,240 251.171 266,055 273,982 3,158,104
April 173,885 254,383 200,977 290,101 2,716,714
May 167,057 65,574 179,639 241,509 2,553,209
June 342,024 347,323 285,305 202,971 2,861,691
July 135,464 192,576 156,719 203,820 2,156,393
August 154,463 100,684 131,612 86,595 2,018,595
.......
September 248,795 299,094 266,353 - 1,966,161
October 251,664 240,747 244,685 2,409,684
November 150,851 168,124 154,465 - 1,872,377
December 578,584 516,876 550,659 - 3,870,019
Total Prop l Revenues: 2.694.833 2,694,368 2,658,616 1,572,730 29,809,999
Transfer in from Utili Tax Fund 641,494 703,022 262,865 118,179 821,201
OPERATING EXPENDITURES
Public Safety Improvement Positions& Costs:
Police Services(includes 1 Records Specialist, 16 Police
Officers,&2 Lieutenants) 2,333,304 2,270,637 2.361.295 1,575,612 22,399,634
Court Services(includes.50 Judge,1 Court Clerk,and Pro
Tem Pay,Public Defender contract,1.5 Prosecutors) 378,690 338,718 377.810 266,681 3,735,041
Total Public Safety Improvement Costs 2,711,994 2,609,354 2,739,105 1,842,293 26,134,674
Community Safety Program Costs:
1 Code Enforcement Officer 107,497 47,768 96,308 57,288 501,884
.5 Assistant City Attorney 61,391 61,444 63,193 12,840 601,270
__................ - _.....................
1 Parks Maintenance Worker I&Security 97,469 108,075 100,337 68,722 1,066,681
Total Community Safety Improvement Costs 266,356 217,287 259,838 138,849 2,169,835
Indirect Support-HR Analyst - 291,695
SafeCity M&O - - 245,929
Subtotal Ongoing Expenditures - - 537,624
SafeCity Startup - 189,066
Other Trans fer-Prop 1 OT for Police - - - 600,000
Subtotal Other Expenditures - - - 789,066
Total Prop 1 I nditures: 2,978,350 li 2,826,642 2,998,943 1,981,142 29,631,200
Total Endi ng Fund Balance: $ 1,077,462 [ S 1,290,233 $ 1,000,000 S 1,000,000 S 1,000 000
58
Real Estate Excise Tax
Compared to 2016 year-to- REAL ESTATE EXCISE TAX REVENUES
date actuals, collections are Year-to-date thru August
above by $581K or 23.2%. 1 Favorable/(Unfavorable)
2016 2017 Change from 2016 YTD Actual vs Budget
August's receipt of $334K is Month Actual Budget Actual $ % $ %
above August 2016's actual by Jan $ 386,409 $ 192,478 S 239.882 $ (146,527) -37.9% S 47.404 24.6%
$44K or 15.4%, and above Feb 533,534 234,201 194,677 (338,857) -63.5% (39,524) -16.9%
August 2017's projections by Mar 165,413 189,197 969,730 804,318 486.2% 780,533 412.6%
$88K or 35.6%. A r 245,886 156,377 221,872 (24,014) -9.8% 65.495 41.9%
May 220,243 298,300 385.350 165,107 75.0% 87,050 29.2%
August 2017 activities include Jun 328,219 246.298 384,086 55.867 17.0% 137,788 55.9%
253 real estate transactions, of Jul 331,410 269.630 352,290 20,880 6.3% 82,660 30.7%
which 65 or 25.7% were tax Aul 289.291 246,182 333.709 44.418 15.4% 87,527 35.6%
exempt. There were 182 Se2 933,582 385,890 - - - - -
taxable residential sales (total Oct 987,072 431.698 - -
sales $55.6M / $275K tax), Nov 590,835 283,823 - - -
and six commercial sales (total Dec 1 253,246 1 265,926 - - -
sales $7.3M / $36K tax). The YTD Total 1 2,500,403 1 1,832,663 3.081,595 581,191 23.2% 1,248,932 68.1%
remainder is due to a Annual Total S 5,265,138 $ 3,200,000 1 n/a n/a n/a n/a n/a
correction to March 2017 REET received.
HOTEUMOTEL LODGING TAX REVENUES
Hotel/Motel Lodging Tax Year-to-date thru August
Favorable/(Unfawrable)
Hotel/Motel lodging tax 2016 2017 Change from 2016 YTD Actual vs Budget
received year-to-date in 2017 Month Actual Budget Actual S % $ %
is $158K and is above 2016's Jan $ - $ _ $ - $ - - $
year-to-date collections by Feb 15,431 12,435 15,621 190 1.2% 3,186 25.6%
$11K or 7.4%. 2017 year-to- - Mar 15,983 12,950 16,835 852 5.3% 3,885 30.0%
date receipts are above year- Apr 20,565 15,635 21,304 738 3.6% 5,669 36.3%
to-date projections by$44K or May 22,013 18,002 24,629 2,616 11.90/0 6,627 36.8%
38.0%. The lodging tax
collected for June 2017 is paid --'-'-^Jun 19,591 14,808 20,733 1,142 5.8% 5,925 40.0%
to the City in August 2017. Jul 22,788 16,831 25,010 2,222 9.7% 8,180 48.6%
Aug 30,642 23,772 33,813 3,172 10.4% 10,042 42.2%
Sept 34,121 28,756 - - - - -
Oct 37,138 30,199 - - -
Nov 26,933 21,017 - - -
Dec 38,013 30,596 - - - - -
Annual Total $ 147,014 S 114,432 S 157,946 $ 10,932 7.4%1 $ 43,514 38.0%
Annual Total S 283,220 S 225,000 n/a n/a n/a n/a n/a
Permit Activity
BUILDING&LAND USE PERMITS AND FEES(CD)
Building,planning, and zoning Year-to-date thru August
permit activities are above I Favorable/(Unfavorable)
2016's year-to-date activity by 2016 2017 Chance from 2016 YTD Actual vs Budeet
$408K or 37.4%. Compared Month Actual Budget Actual S % $ %
to year-to-date budget, permit Jan 186,036 140,072 129,155 (56,882) -30.6% (10,917) -7.8%
activity is below by $33K or Feb 1 89,756 186,760 263,513 173,757 193.6% 76,753 41.1%
21% Mar 155,317 202,007 181,914 26,597 17.1% (20,093) -9.90/0
Apr 132,987 202,005 177,937 44,950 33.8% (24,068) -11.90/0
The permits that have May 142,079 210,723 168,947 26,869 18.9% (41,776) -19.8%
primarily contributed to the Jun 162,842 233,396 170,808 7,966 4.9% (62,589) -26.8%
increase above 2016 are the St. Jul 109,407 176,926 169,319 59,912 54.8% (7,606) -4.3%
Francis lab and observation Aug 112,635 179,301 237,017 124,381 110.4% 57,716 32.2%
unit, Telecare Residential Sept 273,985 194,005 - - - -
Treatment facility, South King Oct 120,763 172,582 - - - - -
Fire Station 63, and Cottages Nov 168,172 117,380 - - - - -
West Cluster III apartment's Dec 112,1271 135,343 - - - - -
permits. YTD Total $ 1,091,059 1 $ 1 31,190 $1,49 .610 $ 407,551 37.4%. $ (32,580) -2.1%
lAnnualTotall S 1,766,106 1 S 2,150,500 n/a n/a n/a j n/a n/a
59
Police Department
The total overtime budget of$1.OM consists of$767K for City overtime and$239K for billable time.
Compared to 2017 year-to-date budget,City's portion of overtime is$241K or 47.3%above year-to-date projections.
Compared to year-to-date 2016 actuals, City's portion of overtime is above by $80K or 12.0%. Including the increase in billable
overtime,total overtime increased by$82K or 10.8%over the same time last year.
The August overtime increase of$1OK above 2016 year-to-date actual is primarily due to an increase in case completion, superior
court,red light photo,and special events. Gun Violence Emphasis Operations also continued in August. We are conducting extra
enforcement patrols to ensure the safety and security of our citizens.
PD Overtime by Month
Year-to-date thru August
awrable Unfavorable
2016 2017 Change from 2016. YTD Actual vs Budget
PD Overtime by Type Month Actual Budget Actual S % $ %
Year-to-date thru August Jan $ 70,394 $ 67,967 $ 122,631 $ 52,236 74.2% $ 54,664 80.4%
(FawrableyUnfawrable Feb 92,574 63,407 98,168 5594 6.0% 34,762 54.8%
2016 2017 1 Change from 2016 Mar 64,708 55,479 79,041 14,333 22.1% 23,562 42.5%
Type Actual Actual S % Apr 76,909 59,472 92,527 15,618 20.3% 33,055 55.6%
Training $ 18,153 S 12,274 I $ (5,878) -32.4% May 100,057 65,314 95,128 (4,930) 4.90/a 29,814 45.60/.
Court 31,746 30,706 (1,040) -3.3% Jun 95,848 58,630 70,796 (25,052) -26.1%1 12,167 20,8%
Field Oper 553,421 620,194 66,773 12.1% Jul 102,254 80,468 115,193 12,939 127% 34,725 43.2%
Other 66,469 86,911 20,441 30.8% Aug 67,044 58,639 76,602 9,558 14.3% 17,963 30.6%
City Portion 669,789 750,086 80,296 12.0% Sep 111,196 61,054 -
Contract/Chant 68,194 72,296 4,102 6.0% Oct 150,946 73,049
Traffic School 14,845 12,050 (2,795) -18.8% Nov 87,350 57,626 -
Billable 83,039 84,346 1,307 1.6% Dec 69,862 66,051
YfD Total $ 752,828 f$ 834,432 $ 81,604 10.8% City Portion 669,789 509,375 750,086 80,296 12.0% 240,710 47.3%
Billable 83,039 39,750 84,346 1,307 1.6% 44,596 112.2%
YID Total S 752.828 S 549.125 S 834.432 S 81,604 10.8% S 285.307 52.0%
Billable $ - $ 198.750 $ . S
Jail Services $
Annual Total $1,261,783 $1,005,655 n/a n/a n/a n/a n/a
The total jail budget is $5.77M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt
service is being paid for by SCORE reserves in 2017.
At the original 2007 projections, the Average Daily Population(ADP) was projected at 60 in-mates, which was the 3rd highest, out
of the seven member cities. In 2015 based on 2014 activity, ADP was projected at 93 in-mates. In 2012, the budgeted ADP for
Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for
Federal Way was 90 ADP, but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP
was 95, and the actual ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail
costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2016, the budgeted ADP was
105 and our ADP in August was 81. In 2017,the budgeted ADP is 90 and the August ADP was 80.
Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of
August the City spent$72K on these services that are not currently being provided by SCORE.
Jail and Alternatives to Confinement
2016 2017
Annual Actual Annual Budget YTD Budget YTD Actual
SCORE $ 5,358,134 $ 5,613,342 $ 3,742,228 $ 3,683,746
Other Jail&Alternative Programs 144,642 160,000 106,667 71,553
Total 1 $ 5,502,776 1 $ 5,773,342 $ 3,848,895 $ 3,755,299
60
Traffic Safety-Red Light/School Zone
Traffic Safety Red light & school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not
limited to,prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within
the City, including maintenance and operations costs. Traffic Safety Fund pays for 1 Lieutenant, 7 Police Officers, 3 City Traffic
positions, Municipal Court security services, red light photo services, Valleycomm emergency communication services, and School
Zone Enhancements capital improvement projects.
Red Light Photo/School Zone Enforcement
Variance
2016 2017 Fawrable/(Unfavorable)
Gross Payments Salaries&Wages Net Gross Payments Salaries&Wages Net
Month Revenue to ATS &Crt Seetinh Revenue Revenue to ATS &Crt Security Revenue $Variance % Variance
Jan $ 245,938 $ (52,250) $ (114,179) $ 79,509 $ 249,111 $ (52,250) $ (127,162) S 69,699 $ (9,810) -12.3%
Feb _ 276,364 (52,250) (124,988) 99,126 265,506 (52,250) (125,795) 87,461 (11,665) -11.80/0
Mar 349,149 (52,250) (120,513) 176,386 326,873 (52,250) (132,300) 142,323 (34,063) -19.3%
Apr 286,440 (52,250) (145,902) 88,289 198,406 (52,250) (131,242) 14,914 (73,374) -83.1%
May 257,204 (52,250) (125,100) 79,854 331,657 (52,250) (127,666) 151,741 71,887 90.0°/0
June 328,029 w (52,250) (124,785) 150,995 368,587 (52,250) (131,821) 184,515 33,521 22.2%
Jul 228,331 (52,250) (127,330) 48,750 413,397 (52,250) (135,216) 225,931 177.180 363.4%
.............
Aug 226,793 (38,000) (132,477) 56,315 230,451 (52,250) (132,511) 45,690 (10,626) -18.91/a
Sep 178,663 (38,000) (126,636) 14,027 - (14,027) -100.0°/a
Oct 240,805 (52,250) (124,939) 63,617 (63,617) -100.00/0
Nov 301,987 (52,250) (137,819) 111,918 (111,918) -100.00/0
Dec 273,275 T (104,500) (220,736) (51,962) 51,962 -100.00/0
WDT.tall $2.198.248 $ (403.750) $ (1,015.2751 S 779.223 1 $2.383,987 1 $ (418,000) $ (1.043.714)1 $ 922.273 $ 143,050 7.8%
Annual Total $3,192,978 $ (650,750) $ (1,625,405)1 S 916,823 1 $2,383,987 1 S (418,000) S (1,043,714)1 S 922,273 $ 5,450 n/a
Court
Court operation and probation service revenues are$19K or 1.8%below 2016 year-to-date actuals and$195K or 16.3%below 2017
year-to-date budget.
COURT REVENUE
COURT REVENUE Year-to-dalethru Augus(
Fewrel{Un evocable)
Year-to-date thru Au ust
acorn ei( n/acorn e) 2016 2017 Changefrom2016 YI'DAcbmlvsBudget
2016 2017 Changeft in 2016 Month Actual Budget I Actual S % I f %
Actual Actual $ % January $ 130.939 $ 103,225 $ 97.998 S (32,941) -25.2% $ (5.227) -5,1%
February118,776 131.949 114.358 (4,4181 -37% (17,591 -13.3%
Civil Penalties $ 10,007 $ R,228 $ (1,779) 17.R°/ March 137,358 _1_24_,37_9 130.881 (6.476) 4.7% 6,502 5.2%
Traffic&Non-Parking 484,846 488,220 3,374 0.7% Aril 123.674 _167,235 _ 89,774 _ (33,900) -27.4% (77.462) 46,3%
Parking Infractions 16.596 12,097 (4,499) -27.1% May 103,444 92.348 100,579 (2,865 -2B% 8,231 R91/6
DU I&0 ther M isd 70,510 95,674 25,164 35.7% June 97.231 103.680 88.609 (8.621) -8,9% (15.071) -14,5%
Criminal Traffic Misd 141 1 - (141) -100.0% July 77,227129,018 100,689 23,462 30.4% (28,329) -220°/
.............-,...--.
Criminal Costs 57,023 51,511 (5,513) -9.7% August 112,190 _108.146 105.348 0.0% (2,798) -2.6%
Interest/Other/M isc 141,150 81,344 - (59,806) -42.4% September 100,410 147.188
Criminal Conv Fees 35,187 27,685 (7,502) -21.3% October 82,%3 127,380
Shared Court Costs 36,183 2L,278 (13,905) -38.4% November 95.116 122.114
Services&Charges 49.195 41.200 (7,995) -16.3% December 81284 114,887
Subtotal S 900,838 S 828,236 $ (72,602) -8,1% Probation Fees 23.859 (23.859 n/a
Probation Fees 23,858 - (23,858) -100.0% Probation Services 94,810 236,230 172,636 77,827 n/a (63,594) -26.9%
ProbationScrviccs94,810 172,636 77,826 82.1% YPDToW S 1.01950615 1,196.211 S 1.000,872 S (18.634) -1.8% S(195339) -16-3
YTD Total $ 1,019,506 S 1,000,872 1 $ (18,634) -1.8%1 Probation Fees 82410 - n/a n/a n/a n/a n/a
Probation Services 42 118.115 n/a n/e n/a n/a n/a
Annual $ IA61,731 1$ IA2S.895 n/a I n/a I n/al nla I ala
61
Federal Way Community Center
The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax
transfer.
Federal Way 2016 2017 YFD Budget vs Actual
Community Center Annual YFD YFD YFD Favorable/(Unfavorable)
as of 08/31/2017 Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $1,500,000 S 1,500,001 $1,500,001 _$1,_516,500 $ 1,516,500 $1,516,500 n/a n/a
0 rating Revenues:
Daily Drop-ins $ 310.000 $ 345,039 S 276.672 $ 310.000 S 248,575 $ 300.668 $ 52.093 21.0%
Passes _ 850.000 795.193 526.871 850,000 563,184 524,428_ (38.756) -6.9%
City Employee Membership Program 31,000 34,077 18,980 31,000 17,266 19,789 2,523 14.6%
Youth Athletic Programs 45,000 44,280 31,390 45,000 31,900 32,463 563 1.8%
A uatics Prorams-Lessons/Classes 149,000 147,449 115.995 140,000 110,135 115.163 5,029 4.6%
Childcare Fees 9,000 1,096 764 3,000 2,091 664 (1,427) -68.2%
Fitness Classes/Fitness Training 130,000 123,482 87,967 130,000 92,610 105,349 12,738. 13.8%
ToweVe ui ment Rentals 4,000 2,935 2,400 4,000 3,271 1.312 (1,959) -59.90A
Pool Rentals/Competitive-Lap Lanes 16,000 23,626 15.712 19,000 12.636 20,975 8,339 66.0%
Rentals _ 220,000 237,808 159,850 207.000 139,141 185,447 46,306 33.3%
Merchandise Sales s 7,500 9,618 8,181 7,500 6,379 6,304 (75) -1.2%
Concessions/Vending _ __ _ 60,000 64,259 47,535 60,000 44,385 45,387 1,002 2.3%
Total O� ratio Revenues 1.831.500 1,828,862 1,292317 1.806,500 1,271,574 1357,950 86376 6.8%
Operating Expenditures: n/a
Personnel Costs 1,482,141 1,521,370 1,029,190 1,491,350 994,233 1,117,695 (123,461) -12.4%
Supplies 175,5001 229,632 144,610 184,000 115,873 138,257 (22,383) -19.3%
Other Services&Charges 222,500 189,674 109,679 181,000 104,663 80,386 24,278 23.2%
Utility Cost 360,000 305,378 177.030 330,000 198,000 182.049 15,951 8.1%
Inter ovemmental 20,500 3,572 3,572 20,500 20,500 4,062 16,438 80.2%
Total Operating Expenditures 2,260,641 2,249,626 1,464,081 2,206,850 1,433,270 1,522,448 89,178) -6.2%
Revenues Oyer/(Under)Expenditures (429,141) (420,764) (171,765) (400350) (161,695) (164,497) 2,802 -1.7%
Recovery Ratio 81.0% 81.3% 883% 81.9% 88.7% 89.2% n/a n/a
Transfer In from General Fund 80,641 80,641 15,914 - n/a
UtilityTax-Operations 447,999 420,302 158,802 393,850 153,088 153,088 0.00/0
Total Other Sources 528.640 500,943 174,716 393,850 153,088 153,088 - 0.0%
Other Uses: n/a
Capital/Use of Reserves/Grants 31,000 11,862 2.951 10,000 5,090 5.090 n/a
Bad Debt Expense 52,000 51,819 - - n/a
Total Other Uses 83,000 63,680 2,951 10,000 5,090 5,090 a/a
Net Income 16,499 16,499 0 (16,500) (13,698) (16,500) (2,802)1 20.5%
LE.di.g Fund Balance $1,516,499 S 1,516500 S 1500.001 S 1,500.000 1 S 1,502,8.02 $1500,000 S (2.802)1 -0.2%
The operating revenue budget includes $1.81M in user fees/program revenues, and $394K contribution from utility tax for
operation.
Year-to-date operating revenues total $IAM which is $86K or 6.8% above the 2017 year-to-date budget. In comparison to
2017's year-to-date budget:
• Daily Drop-in revenues are $52K or 21.0%above the projected revenue. Daily admission revenues continue to be strong
due mostly to increased gymnasium and pool use in the first several months of the year. We have also seen an increase in
large groups visits primarily from neighboring camps, local schools, and youth programs to use the pools. Drop-in
gymnasium use has remained strong throughout the year,especially with teen basketball.
■ Pass Revenues are $39K or 6.9%below the projected revenue. Membership sales are a little bit slower than usual, and a
large number of paying adults are turning age 65 and becoming eligible for the subsidized senior membership programs. A
new customer touring and orientation procedure has been put into effect, including a new customer retention program to
help promote membership pass sales.
■ Childcare Fees are $1K below expected levels. Childcare use, in general, has dropped off primarily because parents are
finding programs in the building to sign their kids up for, or they are staying home with another adult when the other one
visits the FWCC.
62
■ Fitness Classes are $13K or 13.8% above the projected revenue. Specialty courses and Silver Sneakers continue to
perform well.
■ Pool Rentals are $8K or 66.0% above the projected revenue. The increase is due to increased participation in local swim
clubs. Increased participation in local clubs means increased lane rentals at the FWCC lap pool. Specialty uses, like one-
on-one swimming instruction,or triathlon training have also created a need for lane rentals.
• Rental Revenues are up $46K or 33.3% above the projected revenue. Rental revenues are up mostly due to the increased
need for meeting and special event space. Business and residential growth in the South Sound region is spurring growth in
FWCC rentals.
Year-to-date operating expenditures total $1.5M which is $89K or 6.2% above the year-to-date budget. Federal Way
Community Center has recovered 89.2% of operating expenditures compared to the year-to-date budgeted recovery ratio of
88.7%.
• Personnel Costs increased by $123K or 12.4% compared to budget, and increased by $89K or 8.6% compared to prior
year actual. Service Attendants have been added for safety and to improve operations in the gymnasium, locker rooms,
rentals, and special events. These service additions were considered essential for improving customer and staff security,
safety, and overall experience. Also, there has been an increase in pay for part-time employees due to the minimum wage
increase to$11.00.
■ Supplies are $22K or 19.3%higher than projected budget. The increase compared to budget is due to increased spending
on household supplies. Also,there have been increased expenditures due to repair and maintenance of the building, which
includes repair parts and building materials.
■ Other Services & Charges are $24K or 23.2% below the projected spending and $29K or 26.7%below compared to
prior year actual. Compared to projected spending,personal training expenditures are down,as well as contracted repair
and maintenance. Staff has maintained efforts in completing most repairs in-house.
• Utility Costs are $16K or 8.1% below the projected spending, but $5K above compared to prior year actual due to
timing of electricity payments.
Dumas Bay Centre
Dumas Bay Centre Fund year-to-date revenue of$689K is $262K or 61.4% above 2017 year-to-date budget and $47K or 7.4%
above year-to-date 2016 actual.
Year-to-date operating expenses total $627K, which is $157K or 33.5% above 2017 year-to-date budget of$470K. Dumas Bay
Centre has recovered 109.91%of operating expenditures compared to 111.53%last year.
2016 1 2017 NTD Bu ,ct is Actual
Dumas Bay Centre Fund Annual NTD YTD YrD Fa+wnrableAlmra+orable)
as of08/31/2017 Budget Actual Actual Budget Budget Actual $ %
Beginning Fund Balance $ 398,817 $ 398,816 $ 398,816 $ 648,669 $ 648,669 S 648.669 n/a n/a
O rating Revenues:
In-House Food Services 391572 1 399,079 268506 275,000 185,024 300,190 115,166 62.2%
Dumas Bay Retreat Center 488,817 522,626 350,897 1 360,251 241,876 380,650 138,774 57.4%
Knutzen Familv Theatre_ 26,403 29,225 22,204 8,095 8.095 n/a
^
Total O ratio Revenues 908,792 950,930 641,607 635,251 426,901 688,935 262,034 61.4%
Operating Expenses:
In-House Food Services 332,382 333,665 217,561 239.997 156,486 235,510 79,024) -50,5%
Dumas Bav Retreat Center_ 451,417 477,106 292,182 427,618 261,875 322,771 (60,896) -23.30/
Knutzrn Familv Theatre 103,400 106,712 65,550 1 83,400 51,230 68,512 (17.282) -33.7d/d
Total OMratiqg Expenses 887,199 917,484 575,293 751,015 469,591 626,793 (157,202) -33.5%
Revenues Over/(Underl Expenses 21,593 33,446 66,314 (115,764 42,690 62,142 104,832 -245.6%
Recovery Ratio 102.43% 103.65% 111.53% 84.59% 90.91% 109.91% n/a n/a
Transfer In Gen Fund-Pump Station M&O 4.000 4,000 4.000 - - n/a
Transfer in Real Estate Excise Tax 210,000 210,000 210,000 - - n/a
Transfer In Utility Tax 112,000 117,875 112,000 112,000 n/a
Total Other Sources 326,000 331,875 326,000 112,000 - - n/a
Pump Station M&O4,000 1,286 1,153 000 350 350 Od/o
Repairs&Maintenance J 31,900 114,182 19,516 170,000 39,003 39,003 n/a
Total Other Lases 35,900 115,468 20,669 174,000 39,353 1 39,353 0%
Net Income 311,693 249,853 371.645 (177.764) (82,043)122,789 1 104,832 1 -127.8%
Ending Fund Balance S 710.510 $648.6691 $770.461 S 470.905 1 $566.626 1 S671,458 I S 104,833 18.5%
63
Self-Insured Health Insurance Fund
Self-Insured Health Insurance Fund year-to-date contributed revenue is $3.1M. Currently the revenue is generated from the
employee paid contribution(range from$32 to $135 per employee per month)and the employer paid contribution(range from$634
to $1,879 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date
expenditures are $2.8M for prescription services, medical services, stop loss, professional services, and wellness program. The
ending fund balance for the program is$2.3M.
Self Insured Health Insurance Fund - 2017
Description 2015 Annual 2017 Adjusted Jan-June Jul Aug YTD Total
Actual Bdgt
Beginning Fund Balance 1,741,488 2,249,828 2,020,467
Health Insurance Premium-Empioyer Contribution Revenue 4,069,020 050,000 2,144,179 353,748 346,866 2,844,793
Health Insurance Premium-Employee Contribution Revenue 217,341 150,000 112,867 18,795 17,788 149,450
Health Insurance Premium-COBRA 5,757 3,342 668 668 4,679
Stop Loss Recovery Revenue 1,072,162 57,203 - - 57,203
Interest Earnings 7,698 3,500 5,492 1,050 1,305 7,847
Total Revenue and Transfer In 5,371,978 4,203,500 2,323,083 374,262 366,627 3,063,972
Prescription Services 549,408 642,308 222,682 39,269 40,257 302,208
Medical Services 3,775,159 2,705,709 1,583,490 127,176 191,582 1,902,248
Health Insurance-Stop Loss 384,370 405,257 233,024 39,728 38,186 310,938
Professional Services&Other 384,061 426,726 188,643 30,223 28,727 247,593
Total Expenditures for Self Insured Health 5,092,998 4,180,000 2,227,840 236,396 298,752 2,762,987
Ending Fund Balance 2,020,467 2,273,328 1 95,243 1 137,867 67,875 2,321,452
The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses($0.985 million)as recommended by
our consultant. We have spent$2.8M year-to-date in 2017,with an ending fund balance in the fund of$2.3M.
Performing Arts&Event Center(PAEC)
Performing Arts &Event Center(PAEC)year-to-date revenue,beginning balance, and transfer in is$2.6M. The City also accessed
the Interfund loan in April, May, and June in the amount of$7.34M. Since adoption of the project, PAEC expenditures total
$29.9M out of Project Budget of$33.18M.
308 Perform Ing Arts&Event Center 2017 Adjusted YTDAug
(PAEC) Budget 2017
Beginning Balance - 1,372,864
Federal Grants-CDBG Section 108 - 105,000
New Market Tax Credits` 2,100,000 2,056,761
Interfund Loan/Bonding($13 million) 9,178,902 7,340,229
Proceeds from sale of Land 350,041
Private Contribution - 61,625
Interest - 3,137
Total Beg Bal,Revenue&Transfer In 11,278,902 11,289,657
Expenditures 11,278,902
Lorax Partners Design Development&Mgmt. - 231,513
Garco Construction 8,661,403
LMN Architects Project Design - 205,594
HDR Engineering 35,815
RDG Inc.Hylebos Harmonics Public Art 21,252
Wenger Corp.Orchestra Shell - 393,882
Morgan Sound Audio Video/Commun. Equip. 115,516
PINTA Theatre Production Lighting Equip. - 62,797
Water Billings and Utilities Services 26,867
On-Call Plan Review/inspection Services 46,201
Furniture 4,282
Newspaper Legal Notices/Escrow fees - 725
Security Services 336
PAEC Director Salaries&Wages - (113,247)
PAEC Director Search (22,204)
PAEC Naming Rights - (48,260)
Total Expenditures 11,278,902 9,622,472
Total PAEC Balance 1,667,185
64
FUND ACTIVITY SUMMARY
Fund#/Fund Name Begin Balance YTD YTD YTD Net Fnding Balance Required Fund
1/1/2017 Revenue Expenditure Income/(loss) 08/31/2017* Balance
001/101 General/Street Fund $ 11,616,780 $ 32,894,949 $ 35,325,229 $ (2,430,279) $ 9,186,500 $9,500,000**
Special Revenue Funds:
102 Arterial Street 245,970 1,265,926 1,411,897 (145,970) 100,000 100,000
103 Utility Tax(*) 2,457,687 5,376,042 6,332,794 (956,752) 1,500,936 1,500,000
106 Solid Waste&Recycling 176,309 235,544 258,743 (23,199) 153,110
107 Special Contracts/Studies Fund 525,428 61,644 61,644 587,073
109 Hotel/Motel Lodging Tax 737,375 160,909 32,628 128,280 865,655 200,000
110 2%for the Arts
111 Federal Way Community Center 1,516,500 1,511,038 1,527,538 (16,500) 1,500,000 1,500,000
112 Traffic Safety Fund 2,551,279 2,392,678 2,688,012 (295,335) 2,255,944 1,500,000
113 Real Estate Excise Tax Fund 4,957,033 3,098,527 4,042,948 (944,421) 4,012,612 2,000,000
114 Prop 1 Utility Tax 1,290,233 1,690,909 1,981,142 (290,233) 1,000,000 1,000,000
115 Performing Arts&Conferenc Ctr Operations 177,413 359,140 536,552 (177,413) 0
119CDBG 65,828 396,102 461,930 (65,828) 0
120 Path&Trails 568,722 103,434 103,434 672,156
188 Strategic Reserve Fund 3,021,716 9,113 9,113 3,030,829 3,000,000
189 Parks Reserve Fund 752,652 2,877 2,877 1 755,529 750,000
Subtotal Special Revenue Funds 19,044,145 1 16,663,882 19,274,184 (2,610,302) 16,433,844 11,550,000
201 Debt Service Fund 2,508,514 4,050,887 227,488 3,823,399 6,331,913 $0
Capital Project Funds:
301 Downtown Redevelopment 2,119,099 276,905 4,550 272,355 2,391,454
302 Municipal Facilities 29,593 113 113 29,706
303 Parks 2,135,589 381,037 260,394 120,643 2,256,232
304 Surface Water Management 4,107,914 69,025 317,232 (248,207) 3,859,707
306 Transportation 9,989,612 8,565,041 10,041,547 (1,476,506) 8,513,106 -
307 Capital Project Reserve Fund 482,717 1,466 129,382 (127,916) 354,801
308 PAEC Capital Fund 1,372,864 9,916,794 9,622,472 294,322 1,667,186
Subtotal Capital Project Funds 20,237,389 19,210,381 20,375,577 (1,165,196) 19,072,194 -
Enterprise Funds:
401 Surface Water Management 1,659,676 2,261,061 2,334,707 (73,646) 1,586,030 690,000
402 Dumas Bay Centre Fund 648,669 688,935 666,146 22,789 671,458 500,000
Subtotal Enterprise Funds 2,308,345 2,949,996 3,000,853 (50,857) 2,257,488 1,190,000
Internal Service Funds
501 Risk Management 1,093,832 1,076,301 847,641 228,660 1,322,492 1,200,000***
502 Information Systems 3,490,097 1,489,979 1,472,412 17,567 3,507,664 -
503 Mail&Duplication 210,996 86,665 68,369 18,296 229,292
504 Fleet&Equipment 6,334,172 1,218,130 1,110,342 107,789 6,441,961 -
505 Buildings&Furnishings 2,021,140 330,376 361,121 (30,745) 1,990,395 2,000,000
506 Health Self Insurance Fund 2,020,466 3,063,972 2,762,987 300,985 2,321,452 970,000****
507 Unemployment Insurance Fund 1 1,377,809 191,700 1,012,536 (820,836) 556,974 250,000
Subtotal Internal Service Funds 16,548,513 7,457,124 7,635,408 (178,284) 16,370,229 4,420,000
Total All Funds i $ 72,263,686 $ 83,227,220 $ 85,838,737 $ (2,611,518) $ 69,652,168 $ 29,160,000
*The Fund balance prior to any adjustments or depreciation
**The General&Street Fund balance of$9.2M is less than the reserve balance of$9.5M primarily due to the timing of property tax revenue
received which is remitted to the City in April and October.
***The Risk Management Fund will maintain a reserve in an amount of not less than one year's expenditure from the prior year or$1.2M.
The current fund balance is$1.3M and is due to paying insurance premiums at the beginning of the year.
****The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by
our consultant.
65
CITY OF
Federal Way
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66
COUNCIL MEETING DATE: October 03,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: VOUCHERS 06/16/2017-07/15/2017
POLICY QUESTION: Should the City Council approve the vouchers in the total amount of$6,447,732.22
COMMITTEE: Finance,Economic Development,and Regional Affairs Committee MEETING DATE: September 26,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance
1, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered, or the labor performed as described herein and that the claims are just and due obligations against the
City of Federal Way,Wr ng , d that 1 am authorized to authenticate and certify said liens.
Finance Director
Attachments: Voucher List
Options Considered:
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: DIRECTOR APPROVAL:
dv t wi tee sTI1nC[ �,-7 Inninl
COMMITTEE RECOMMENDATION:
I move to forward the vouchers to the October 03, 2017 consent agenda.for approval.
Dini Duclos Martin Moore Susan Honda
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RC'W 42.24. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 0"reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ NIOVED TO SECOND READING(ordinances only) ORDINANCE#
IZGVISGD—08/12/2010 RESOLUTION#
67
City of Federal Way-Accounts Payable Check List
Key Bank Page 1 of 59
Check No. Date Vendor Invoice Date Invoice Description AmountGL Total
ACCOUNT PAYABLE-ESCOM $1,090.00
258512 7/31/2017 WASH.STATE COUNCIL ON RI6/19/2017 16115 $150.00
PKDBC-RFND DAMAGE DEPOSIT
258644 8/15/2017 JOHN,GEORGE 8/1/2017 49838 $150.00
PKDBC-REFUND DAMAGE DEPOSIT
258730 8/15/2017 SHAH,SARA 7/31/2017 49819 $150.00
DBC-RENTAL DEPOSIT REFUND
258526 8/15/2017 21 PROGRESS, 7/31/2017 49823 $150.00
PKDBC-RFND RENTAL DEPOSIT
258585 8/15/2017 DELTA KAPPA GAMMA, 8/4/2017 49849 $150.00
PKDBC-REFUND RENTAL DEPOSIT
258586 8/15/2017 DIANNE FROTHINGHAM, 8/4/2017 49854 $150.00
PKDBC-REFUND DAMAGE DEPOSIT
258634 8/15/2017 HUNTER,MARCELLA 8/4/2017 49856 $190.00
PKDBC-REFUND DAMAGE DEPOSIT
ACCOUNTS PAYABLE-RECREAT $5,043.87
258629 8/15/2017 HERNANDEZ,CLAUDIA 8/8/2017 2161268 $500.00
PARKS-REFUND DAMAGE DEPOSIT
258724 8/15/2017 RETONIO,FEVE 8/8/2017 2161269 $262.00
PARKS-REFUND DAMAGE DEPOSIT
258629 8/15/2017 HERNANDEZ,CLAUDIA 8/8/2017 2161270 $10.00
PARKS-REFUND DAMAGE DEPOSIT
258669 8/15/2017 MAILEOI,FAALIGA 8/4/2017 2158639 $500.00
PARKS-REFUND DAMAGE DEPOSIT
258725 8/15/2017 ROBINSON,BILLIE 8/4/2017 2158640 $45.00
PARKS-REFND CANCEL SENIOR TRIP
258549 8/15/2017 BRAATEN,LINDA 8/4/2017 2158641 $90.00
PARKS-REFUND
258748 8/15/2017 THE FRIENDSHIP HOUSE, 7/28/2017 2153810 $18.00
PARKS-REFUND CLASS CANCEL
258679 8/15/2017 MONAGHAN,COLLEEN 7/28/2017 2153811 $30.00
PAKRS-REIMB ENROLLMENT FEE
258588 8/15/2017 DWYER,SARAH 7/17/2017 2155396 $145.00
PARKS-RFND CR ON ACCOUNT
258318 7/31/2017 BUICY,HOLLY 7/17/2017 2145456 $29.99
PARKS-REFUND MEMBERSHIP
258432 7/31/2017 MURPHY,GREG 7/20/2017 2148457 $125.00
PARKS-REFUND DAMAGE DEPOSIT
258410 7/31/2017 LANDON,DAVID 7/20/2017 2148458 $125.00
PARKS-REFUND DAMAGE DEPOSIT
258434 7/31/2017 NAVA,ISAI 7/20/2017 2148459 $125.00
PARKS-REFUND DAMAGE DEPOSIT
258413 7/31/2017 LARSON,DAVID 7/20/2017 2148461 $125.00
PARKS-REFUND DAMAGE DEPOSIT
258379 7/31/2017 HERRERA,FRANCISCA 7/20/2017 2148462 $250.00
PARKS-DEPOSIT REFUND
258565 8/15/2017 CHRIST'S CHURCH, 7/25/2017 2151398 $500.00
PARKS-REFUND DAMAGE DEPOSIT
258660 8/15/2017 LEE,GOO 7/11/2017 2142560 $500.00
PARKS-REFUND DAMAGE DEPOSIT
68
Key Bank Page 2 of 59
Check No. Date Vendor Invoice Date Invoice Description AmountGL Total
258670 8/15/2017 MARTINEZ,DARLENE 7/11/2017 2142561 $500.00
PARKS-REFUND DAMAGE DEPOSIT
258577 8/15/2017 CURTIS,BOB 7/11/2017 2142562 $8.88
PARKS-REFUND CR ON ACCT
258762 8/15/2017 VAN ZANDT,KIKO 7/11/2017 2142563 $250.00
PARKS-REFUND DAMAGE DEPOSIT
258523 8/7/2017 ZAMBRANO,JENIFFER 7/11/2017 2142564 $500.00
PARKS-REFUND DAMAGE DEPOSIT
258584 8/15/2017 DCHS-KING COUNTY, 7/11/2017 2142565 $125.00
PARKS-DAMAGE DEPOSIT REFUND
258685 8/15/2017 MURRY,RENE 7/11/2017 2142566 $250.00
PARKS-DAMAGE DEPOSIT REFUND
258391 7/31/2017 JOHNSON,KATY 6/30/2017 2136248 $30.00
PARKS-REFUND ENROLLMENT FEE
ADVERTISING $9,561.14
258471 7/31/2017 SOUND PUBLISHING INC, 6/30/2017 7777406 $700.00
PARKS-NEWSPAPER ADVERTISING
258471 7/31/2017 SOUND PUBLISHING INC, 6/30/2017 7777406 $700.00
PARKS-NEWSPAPER ADVERTISING
258471 7/31/2017 SOUND PUBLISHING INC, 6/30/2017 7777462 $610.00
PAEC-NEWSPAPER ADVERTISING
258402 7/31/2017 KING-TV,KING5.COM, 6/30/2017 1327381-7 $571.43
PD-WATPAADVERT.
258450 7/31/2017 PRINT NW LLC, 7/6/2017 D17192901 $296.27
CDHS-PRINTING SVC
258438 7/31/2017 PACIFIC PUBLIC MEDIA, 6/25/2017 IN-117061521 $1,695.00
PAEC-JUNE 2017 RADIO UNDERWRIT
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $14.98
PARKS-FACEBOOK AD
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $126.51
PARKS-MONTHLY MARKETING FEE
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $5.00
PARKS-GOOGLE DOMAIN
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $19.95
PARKS-TRIAL POWER CARDS
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $199.00
PARKS-APP PAYMENT
7261759 8/12/2017 US BANK, 7/26/2017 JULY 2017 CITY $500.00
PAEC-ADVERTISING
7261791 8/12/2017 US BANK, 7/26/2017 JULY 2017 PROCARD $438.32
PKDBC-ADVERTISING
7261791 8/12/2017 US BANK, 7/26/2017 JULY 2017 PROCARD $150.00
MO-ADVERTISING CFW
7261791 8/12/2017 US BANK, 7/26/2017 JULY 2017 PROCARD $134.68
PAEC-ADVERTISEMENT
258697 8/15/2017 PACIFIC PUBLIC MEDIA, 7/30/2017 IN-117071645 $3,400.00
PAEC-JULY 2017 RADIO UNDERWRIT
AGENT ADMISSIONS PAYABLE $30,806.80
258521 8/1/2017 FEDERAL WAY PERFORM I NG,7/26/2017 072617ADM $30,806.80
PAEC-6/1-7/26 ADMISSIONS PAYAB
AGRICULTURAL SUPPLIES $3,472.87
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