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LUTC PKT 10-02-2017 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 City of Federal Way City Council Land Use/Transportation Committee October 2, 2017 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description Presenter Page Action or Info Council Date Time A. Approval of Minutes: September 11, 2017 Tenuta 3 Action N/A 5 min B. S 320th Street at 20th Avenue S Intersection Improvements – Project Acceptance Mullen 7 Action October 17, 2017 Consent 5 min C. Sacajawea Middle School Safe Routes to Schools – Project Acceptance Mullen 9 Action October 17, 2017 Consent 5 min D. South 352nd Street Extension from Enchanted Parkway South to Pacific Highway South Project – Project Acceptance Chandra 11 Action October 17, 2017 Consent 5 min E. Lakota Park Stormwater Facility Repair Project – 30% Design Status Report Tang 15 Action October 17, 2017 Consent 5 min 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, November 6, 2017 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURN This page left blank intentionally. 2 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 City of Federal Way City Council Land Use/Transportation Committee September 11, 2017 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski, Committee member Mark Koppang, and Committee member Lydia Assefa-Dawson. Councilmembers in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director EJ Walsh, Deputy Public Works Director/Street Systems Manager Desireé Winkler, Deputy City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, Solid Waste & Recycling Project Manager Jeanette Brizendine, Temporary Water Quality Specialist Leah Myhre and Administrative Assistant II Mercedes Tenuta. 1.CALL TO ORDER Chair Celski called the meeting to order at: 5:02 PM 2.PUBLIC COMMENT (3 minutes) There were no public comments. 3.COMMITTEE BUSINESS Topic Title/Description Council Date A.Approval of Minutes: August 7, 2017 Committee approved the August 7, 2017 LUTC minutes as presented. •Moved: Koppang •Seconded: Assefa-Dawson •Passed: 3-0 N/A B.Authorization to Accept 2017 King County Flood Control District Flood Reduction Grant Award Surface Water Manager Theresa Thurlow explained the grant award of $250,000 would be used toward the Lakota Berm Pipe Repair project. Ms. Thurlow revisited the specifics of the Lakota field berm settlement and pipe repair location(s) with a map and pictures. Committee members asked clarifying questions regarding a timeframe in coordination with the Parks Department’s summer programs, the height of the berm, and how the City plans on notifying area residents and businesses. Committee forwarded Option #1 (Authorize SWM Staff to proceed with acceptance of the 2017 King County Flood Control District Flood Reduction Grant Award in the amount of $250,000 for the Lakota Berm and Pipe Repair Project) to the September 19, 2017 Council Consent Agenda for approval. •Moved: Assefa-Dawson •Seconded: Koppang •Passed: 3-0 September 19, 2017 Consent DRAFT 3 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 C.RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects – Authorization to Accept NHS Grant Funding Deputy Public Works Director/Street Systems Manager Desireé Winkler presented the SW Campus Drive – 19th Ave SW to 1st Ave S and 16th Ave S – SR18 to SR99 Preservation Projects as the two projects to be funded by the grant. Ms. Winkler provided background regarding the new program for asset management from the National Highway System (NHS) as well as explained the funding/budget options available in relation to the upcoming 2018 Asphalt Overlay Program. Chair Celski congratulated Ms. Winkler and all Public Works staff on obtaining this grant funding. Committee forwarded Option #1 (Approve the resolution to accept Federal Grant Funding for the projects: a. SW Campus Drive – 19th Ave SW to 1st Ave S Preservation Project and b. 16th Ave S – SR18/S 348th St to SR99/Pacific Hwy Preservation Project) to the September 19, 2017 Council Consent Agenda for approval. •Moved: Koppang •Seconded: Assefa-Dawson •Passed: 3-0 September 19, 2017 Consent D.RESOLUTION: Acceptance of Grant Funding for Transportation Improvement Projects – Authorization to Accept Emergency Relief Program Grant Funding Deputy Public Works Director/Street Systems Manager Desireé Winkler explained the grant funding will be used for the SW Dash Point Road Emergency Slide Repair and is limited to work completed to date and only within the right-of-way. Ms. Winkler went into the scope of the grant including reinstallation of the guardrail, mud removal, hydro-seeding, and re-rocking the shoulder. Furthermore, Ms. Winkler explained the estimated cost which does not require City match. Committee members, Ms. Winkler and Public Works Director Marwan Salloum had a brief discussion regarding what the City cost is outside of the grant funding/reimbursement, what funds would have been used if the grant had not been awarded, and the challenges surrounding the slope stability for the private hillside properties. Committee forwarded Option #1 (Approve the resolution to accept Federal Grant Funding for the SW Dash Point Road Emergency Slide Repair) to the September 19, 2017 Council Consent Agenda for approval. •Moved: Assefa-Dawson •Seconded: Koppang •Passed: 3-0 September 19, 2017 Consent E.21st Ave S Pedestrian Connection – S 314th St to S 316th St (Grand Staircase) – 30% Design Status Report Deputy Public Works Director/PAEC Project Director EJ Walsh explained that based on the grades and topography of the area, vehicular connectivity was not possible for 21st Ave S to continue on from S 316th Street, therefore the City is advancing a grand staircase with an ADA-accessible ramp to provide pedestrian connectivity. Mr. Walsh itemized the completed tasks including topographical survey, utility coordination, SEPA environmental determination (exempt), and the right-of-way acquisition with the project design at 30%. Ongoing tasks are final contract specifications and the project design to 100%. September 19, 2017 Consent 4 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 Mr. Walsh discussed the right-of-way acquisition utilizing LIFT funding at the end of 2016 as well as touched on the King County Grant requirement of a pedestrian refuge along S 316th. After consulting with King County and based on articulated bus movements, the pedestrian refuge has been shifted approximately 40 ft. west from the original design. The 30% design report was presented with 3-D model drawings and renderings to include multiple staircases, ADA ramps, and landscaping. Furthermore, Mr. Walsh explained the retaining wall requirement to be able to make the ramp grades work, the landscaping placement for [anti]graffiti protection, and the potential extension into TC3. Mr. Walsh presented the estimated expenditures to date to include the right-of-way purchased, the design contract, and construction costs and management for a total of $3.75M. The funding summary to date includes budgeted 2017 City funds, LIFT funding, and the Regional Mobility Grant from King County Metro for a total of $2.25M. Mr. Walsh stated the total unfunded at this time is 1.525M however he also listed other possible funding sources to include grant funding, REET impact fees, and other sources from the City. Additionally, the project costs will be refined and presented to the Committee and Council at the 85% design completion stage with funding sources provided. Committee members, Deputy Mayor Jeanne Burbidge, and Mr. Walsh had a brief discussion regarding the possibility surrounding additional aesthetics in terms of budget, deterring possible skateboarding, stair and ramp railings, the retaining wall cost, and the timeline to begin construction being late spring/early summer of 2018. Committee forwarded Option #1 (Authorize staff to proceed with the design of 21st Ave S Pedestrian Connection – S 314th St to S 316th St (Grand Staircase) and return to the LUTC and Council at the 85% design completion stage for further reports and authorization) to the September 19, 2017 Council Consent Agenda for approval. •Moved: Koppang •Seconded: Assefa-Dawson •Passed: 3-0 F.Authorization to Apply for and Accept King County Grant Funding in Support of Local Food Waste Prevention Projects Solid Waste & Recycling Project Manager Jeanette Brizendine explained that in August 2017 King County announced the availability of funding between 25-50K, seeking projects that prevent or reduce food waste generated by commercial sources, with no match required. Ms. Brizendine stated that with approximately 20% of garbage being food waste and half of it remaining edible, the EPA recommends source reduction and feeding the hungry. Ms. Brizendine noted that Federal Way currently promotes recycling and composting and would like to begin working on waste reduction and diversion of food. The strategy for the grant would be to partner with local hunger relief organizations and food service establishments to identify barriers and solutions. Committee members, Ms. Brizendine and Public Works Director Marwan Salloum had a brief discussion regarding challenges surrounding the grant criteria (what the grant can be utilized for), as well as the benefits to the commercial businesses. Committee forwarded Option #1 (Authorize submittal and acceptance of this grant funding request as outlined) to the September 19, 2017 Council Consent Agenda for approval. •Moved: Assefa-Dawson •Seconded: Koppang •Passed: 3-0 September 19, 2017 Consent 5 Committee Members City Staff Bob Celski, Chair Marwan Salloum P.E., Public Works Director Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II Mark Koppang, Member (253) 835-2701 4.OTHER 5.FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, October 2, 2017 at 5:00 p.m. in City Hall Council Chambers. 6.ADJOURN The meeting adjourned at: 5:59 PM Attest: Mercedes Tenuta Administrative Assistant II Approved by Committee: 6 COUNCIL MEETING DATE: October 17, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 320th Street at 20th A venue S Intersection Improvements -Project Acceptance POLICY QUESTION: Should City Council accept the S 320th Street at 20th Avenue S Intersection Improvements Project as complete? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~. Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: Christine Mullen, P .E. Street S stems Pro. ect MEETING DATE: October 2, 2017 D D Public Hearing Other EPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated October 2, 2017. Options Considered: l. Authorize final acceptance of the S 320th Street at 20th Avenue S Intersection Improvements Project constructed by Titan Earthwork, LLC, in the amount of $1,202,274.46 as complete. 2. Do not authorize final acceptance of the completed S 320th Street at 20th Avenue S Intersection Improvements Project as complete and provide direction to staff. MAYOR'S RECOMMENDATION: The mayor recommends forwarding option 1 to the October 17, 2017 City Council consent agenda · r approval. COMMITTEE RECOMMENDATION: I move to forward Option 1 to the October 17, 2017 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the S 320th Street at 20th Avenue S Intersection Improvements Project constructed by Titan Earthwork, LLC, in the amount of $1,202,274.46 as complete. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-l l/20l6 7 COUNCIL BILL# 18T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: October 2, 2017 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee ~ Jim Ferrell, Mayor Marwan Salloum, P.E., Public Works Director Christine Mullen, P.E., Street Systems Project Enginee('~ S 320th Street at 20th Avenue S Intersection Improve.,;;e)ds-Project Acceptance BACKGROUND: This project increased the capacity of the intersection of S320th Street at 20th Ave S by the addition of a second left-tum lane in each direction of S 320th Street at 20th Avenue S, with 250 feet of tum lane storage. Work included utility relocation, storm drainage, paving, curb, gutter, sidewalk, street lighting, traffic signal replacement, signing, channelization, and landscaping . Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. S 320th Street at 20th Avenue S Intersection Improvements Project constructed by Titan Earthwork, LLC is complete. The final construction contract amount is $1,202,274.46. This is $254,261.29 below the $1,456,535.75 (including contingency) budget that was approved by the City Council on April 16, 2013. cc: Project File 8 COUNCIL MEETING DATE: October 17, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SACAJAWEA MIDDLE SCHOOL SAFE ROUTES TO SCHOOLS -PROJECT ACCEPTANCE POLICY QUESTION: Should City Council accept the Sacajawea Middle School Safe Routes to Schools project as complete. COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 2, 2017 CATEGORY: IZI Consent D Ordinance D Public Hearing 0 City Council Business D Resolution D Other STAFF REPORT BY: Christine Mullen, P.E. Street Sy stems Proj ect E~· 'l:>EPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated October 2, 2017. Options Considered: 1. Authorize final acceptance of the Sacajawea Middle School Safe Routes to Schools project constructed by Sound Pacific Construction, LLC, in the amount of $940,906.34 as complete. 2. Do not authorize final acceptance of the completed Sacajawea Middle School Safe Routes to Schools project as complete and provide direction to staff. MAYOR'S RECOMMENDATION: The mayor recommends forwarding option 1 to the October Council consent agenda for approval. COMMITTEE RECOMMENDATION: I move to forward Option 1 to the October 17, 2017 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the Sacajawea Middle School Safe Routes to Schools project constructed by Sound Pacific Construction, LLC in the amount of $940,906.34 as complete." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED 0 DENIED 0 TAB LED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVIS ED -11/2016 9 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: October 2, 2017 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor 1. ~ _ ,/' Marwan Salloum, P.E., Public Works Director ~ . Christine Mullen, P.E., Street Systems Project Engineer~ Sacajawea Middle School Safe Routes to School Project -'Proje ct Acceptance BACKGROUND: This project provided an 8 ft. sidewalk and bicycle lane on the south side of Dash Point Rd from the existing improvements at Redondo Way S. to the entrance to Sacajawea Middle School; also provided a planter strip separating the sidewalk and roadway, illumination, and ADA ramps. Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The Sacajawea Middle School Safe Route to School (SRTS) project constructed by Sound Pacific Construction, LLC, is complete. The final construction contract amount is $940,906.34. This is $136,906.66 below the $1,077,813.00 (including contingency) budget that was approved by the City Council on July 19, 2016. cc: Project File 10 COUNCIL MEETING DATE: October 17, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 352nd Street Extension from Enchanted Parkway South to Pacific Highway South Project -Project Acceptance POLICY QUESTION: Should the Council accept the S 352nd Street Extension from Enchanted Parkway South to Pacific Highway S Project as complete? COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 2, 2017 CATEGORY: D Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Naveen Chandra, Street Systems Proj ect Engineer fPDEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated October 2, 2017. Options Considered: 1. Authorize final acceptance of the South 352nd Street Extension from Enchanted Parkway South to Pacific Highway South Project constructed by Scarsella Brothers, Inc., in the amount of $2,694,350.06 as complete. 2. Do not authorize final acceptance of the completed South 352nd Street Extension from Enchanted Parkway South to Pacific Highway South Project constructed by Scarsella Brothers, Inc., as complete and provide directio_n_t_o_s_ta_f_f. ___________________________ _ MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the October 17 20 17 City Council Consent Agenda for aJ?proval. CQMMITTEE RECOMMENDATION: I move to forward Option I to the October 17, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "/ move approval of final acceptance of the South 352nd Street Extension from Enchanted Parkway South to Pacific Highway South Project constructed by Scarsella Brothers, Inc., in the amount of $2,694,350.06 as complete." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-l l/2016 11 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: October 2, 2017 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor • t ~ Marwan Salloum, P.E., Public Works Director ~ •• Naveen Chandra, P.E., Street Systems Project Engineer ~ S 352nd Street Extension Project from Enchanted Parkway South to Pacific Highway South · BACKGROUND: The South 352nd Street (Pacific Highway South to Enchanted Parkway) Extension Project constructed a new street with two thru lanes, a center turn lane and bike lane and sidewalks in both directions from Pacific Highway to Enchanted Parkway. Additional work included storm drainage, curb, gutter, signal, street lighting, signing, channelization and landscaping. The project vicinity map is attached for reference. Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The S 352nd Street Extension Project from Enchanted Parkway South to Pacific Highway South constructed by Scarsella Brothers, Inc., is complete. The final construction contract amount is $2,694,350.06. This is $300,069.90 below the $2,994,419.96 (including contingency) budget that was approved by the City Council on January 5, 2016. cc: Project File Central File 12 A N Detail Map City of Federal Way S 352nd Street Extension Roadway Improvement FIGURE 1 Vicinity Map South 352nd Street Extension Roadway Improvement Federal Way, Washington Note: This map is intended for use as a graphical representation only. The City of Federal Way makes no warranty as to fts accuracy. 13 ' ). \. r-· j ' I This page left blank intentionally. 14 COUNCIL MEETING DATE: October 17, 2017 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: LAKOTA PARK STORMWATER FACILITY REPAIRPROJECT-30% DESIGN STATUS REPORT POLICY QUESTION: Should the Council authorize staff to proceed with design of the Lakota Park Stormwater Facility Repair Project and return to LUTC and Council at the 85% design completion for further reports and authorization? COMMITTEE: Land Use Transportation Committee CATEGORY: [8J Consent D City Council Business 0 Ordinance 0 Resolution STAFF REPORT BY: ___ Fei Tang,_P.E .,_SWM Project Engineer Attachments: LUTC Memo dated October 2, 2017 Options Considered: MEETING DATE: October 2, 2017 0 D Public Hearing Other ..-.----DEPT: Public Works !'.:....i-----·--·-··············----··············--·--·········-·--···------ 1. Authorize staff to proceed with design of the Lakota Park Stormwater Facility Repair Project and return to LUTC and Council at the 85% design completion for further reports and authorization . 2. Do not authorize staff to proceed with design of the Lakota Park Stormwater Facility Repair Project and provide direction to Staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the October 17, 2017 Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: I move to forward Option I to the October 17, 2017 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to proceed with design of the Lakota Park Stormwater Facility Repair Project and return to LUTC and Council at the 85% design completion for further reports and authorization . " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REV[SED-l l/2016 15 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: October 2 , 2017 CITY OF FEDERAL WAY MEMORANDUM La nd Use and T ra ns po rt a ti .o n Commi ttee Jim Ferre ll Mayor . ~ '-._.-f M arwan Sallo um , P .E ., Public Work Directo r ~J Edward Wa lsh, P.E. Deputy Public Works Director /t.f( Fei Tang, P.E., SWM Proj ect Engineer 'tr I Lakota Park Stormwater Facility Repair Pro;ect -30% Design Status Report BACKGROUND: T hi s proj ect w ill re build portions of the berm that forms a boundary between Lakota Park and Lakota Wetlands and replace approximately 4 70 linear feet of an 18-inch diameter pipe downstream of the control structure that regulates detention within the wetlands area. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 30% complete, which includes the following completed tasks : • Wetland delineation • Geotechnical exploration • Installation of a piezometer for groundwater level monitoring • SEPA Checklist and landuse application submittal • Project design to 30% Ongoing tasks include: • Apply for construction site NPDES permit • Final project plan, specifications, cost estimate • Project design to 100% PROJECT ESTIMATED EXPENDITURES: Consultant Assistance Services In House D es ign 2018 Construction 10 % Construction C on t in gency Construction Ma nagemen t Total Project Costs AVAILABLE FUNDING: 2017 KCFCD Flood Reduction Grant 2016 SWM CIP 2017 SWM CIP Available Budget 2018 SWM CIP Available Budget Total Available Budget cc : Projec t File Day File 16 $ 76,000 $ 50,2 00 $169 ,00 0 $ 16,900 $ 16 ,900 $329,000 $250,000 $ 56 ,000 $ 53,000 $220,000 $ 579 ,000