LUTC MINS 09-11-2017City of Federal Way
City Council
Land Use /Transportation Committee
September 11, 2017 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski, Committee member Mark Koppang, and Committee
member Lydia Assefa- Dawson. Councilmembers in attendance: Deputy Mayor Jeanne Burbidge.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director EJ Walsh, Deputy Public Works
Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Surface Water Manager Theresa
Thurlow, Solid Waste & Recycling Project Manager Jeanette Brizendine, Temporary Water Quality Specialist Leah Myhre and
Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER
Chair Celski called the meeting to order at: 5:02 PM
2. PUBLIC COMMENT (3 minutes)
There were no public comments.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: August 7, 2017
Committee approved the August 7, 2017 LUTC minutes as presented.
• Moved: Koppang
• Seconded: Assefa- Dawson
• Passed: 3 -0
B. Authorization to Accept 2017 King County Flood Control District Flood
Reduction Grant Award
Surface Water Manager Theresa Thurlow explained the grant award of $250,000 would
be used toward the Lakota Berm Pipe Repair project. Ms. Thurlow revisited the specifics
of the Lakota field berm settlement and pipe repair location(s) with a map and pictures.
Committee members asked clarifying questions regarding a timeframe in coordination with
the Parks Department's summer programs, the height of the berm, and how the City plans
on notifying area residents and businesses.
Committee forwarded Option #1 (Authorize SWM Staff to proceed with
acceptance of the 2017 King County Flood Control District Flood Reduction
Grant Award in the amount of $250,000 for the Lakota Berm and Pipe Repair
Project) to the September 19, 2017 Council Consent Agenda for approval.
• Moved: Assefa- Dawson
• Seconded:Koppang
• Passed: 3 -0
Council Date
N/A
September 19, 2017
Consent
Committee Members City Staff
Bob Celsk; Chair Marwan Salloum P. E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant 11
Mark Koppang, Member (253) 835 -2701
C. RESOLUTION: Acceptance of Grant Funding for Transportation Improvement
Projects — Authorization to Accept NHS Grant Funding
Deputy Public Works Director /Street Systems Manager Desiree Winkler presented the SW
Campus Drive — 191h Ave SW to 15t Ave S and 16th Ave S — SR18 to SR99 Preservation
Projects as the two projects to be funded by the grant. Ms. Winkler provided background
regarding the new program for asset management from the National Highway System
(NHS) as well as explained the funding /budget options available in relation to the
upcoming 2018 Asphalt Overlay Program.
Chair Celski congratulated Ms. Winkler and all Public Works staff on obtaining this grant
funding.
Committee forwarded Option #1 (Approve the resolution to accept Federal
Grant Funding for the projects: a. SW Campus Drive —19th Ave SW to 1St Ave S
Preservation Project and b. 16th Ave S — SR18 /S 348th St to SR99 /Pacific Hwy
Preservation Project) to the September 19, 2017 Council Consent Agenda for
approval.
• Moved: Koppang
• Seconded: Assefa- Dawson
• Passed: 3-0
D. RESOLUTION: Acceptance of Grant Funding for Transportation Improvement
Projects — Authorization to Accept Emergency Relief Program Grant Funding
Deputy Public Works Director /Street Systems Manager Desiree Winkler explained the
grant funding will be used for the SW Dash Point Road Emergency Slide Repair and is
limited to work completed to date and only within the right -of -way. Ms. Winkler went into
the scope of the grant including reinstallation of the guardrail, mud removal,
hydro- seeding, and re- rocking the shoulder. Furthermore, Ms. Winkler explained the
estimated cost which does not require City match.
Committee members, Ms. Winkler and Public Works Director Marwan Salloum had a brief
discussion regarding what the City cost is outside of the grant funding /reimbursement,
what funds would have been used if the grant had not been awarded, and the challenges
surrounding the slope stability for the private hillside properties.
Committee forwarded Option #1 (Approve the resolution to accept Federal
Grant Funding for the SW Dash Point Road Emergency Slide Repair) to the
September 19, 2017 Council Consent Agenda for approval.
• Moved: Assefa- Dawson
• Seconded: Koppang
• Passed: 3-0
September 19, 2017
Consent
September 19, 2017
Consent
21St Ave S Pedestrian Connection — S 314th St to S 316th St (Grand Staircase) — September 19, 2017
30% Design Status Report Consent
Deputy Public Works Director /PAEC Project Director El Walsh explained that based on the
grades and topography of the area, vehicular connectivity was not possible for 21st Ave S
to continue on from S 316th Street, therefore the City is advancing a grand staircase with
an ADA- accessible ramp to provide pedestrian connectivity.
Mr. Walsh itemized the completed tasks including topographical survey, utility
coordination, SEPA environmental determination (exempt), and the right -of -way
acquisition with the project design at 30 %. Ongoing tasks are final contract specifications
and the project design to 100 %.
Committee Members
Bob Celski, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
City Staff
Marwan Salloum AE., Public Works Director
Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701
Mr. Walsh discussed the right -of -way acquisition utilizing LIFT funding at the end of 2016
as well as touched on the King County Grant requirement of a pedestrian refuge along S
316th. After consulting with King County and based on articulated bus movements, the
pedestrian refuge has been shifted approximately 40 ft. west from the original design.
The 30% design report was presented with 3 -D model drawings and renderings to include
multiple staircases, ADA ramps, and landscaping. Furthermore, Mr. Walsh explained the
retaining wall requirement to be able to make the ramp grades work, the landscaping
placement for [anti]graffiti protection, and the potential extension into TC3.
Mr. Walsh presented the estimated expenditures to date to include the right -of -way
purchased, the design contract, and construction costs and management for a total of
$3.75M. The funding summary to date includes budgeted 2017 City funds, LIFT funding,
and the Regional Mobility Grant from King County Metro for a total of $2.25M. Mr. Walsh
stated the total unfunded at this time is 1.525M however he also listed other possible
funding sources to include grant funding, REET, impact fees, and other sources from the
City. Additionally, the project costs will be refined and presented to the Committee and
Council at the 85% design completion stage with funding sources provided.
Committee members, Deputy Mayor Jeanne Burbidge, and Mr. Walsh had a brief
discussion regarding the possibility surrounding additional aesthetics in terms of budget,
deterring possible skateboarding, stair and ramp railings, the retaining wall cost, and the
timeline to begin construction being late spring /early summer of 2018.
Committee forwarded Option #1 (Authorize staff to proceed with the design of
21St Ave S Pedestrian Connection — S 314th St to S 316th St (Grand Staircase)
and return to the LUTC and Council at the 85% design completion stage for
further reports and authorization) to the September 19, 2017 Council Consent
Agenda for approval.
• Moved: Koppang
• Seconded: Assefa- Dawson
• Passed: 3-0
Authorization to Apply for and Accept King County Grant Funding in Support of
Local Food Waste Prevention Projects
Solid Waste & Recycling Project Manager Jeanette Brizendine explained that in August
2017 King County announced the availability of funding between 25 -50K, seeking projects
that prevent or reduce food waste generated by commercial sources, with no match
required.
Ms. Brizendine stated that with approximately 20% of garbage being food waste and half
of it remaining edible, the EPA recommends source reduction and feeding the hungry. Ms.
Brizendine noted that Federal Way currently promotes recycling and composting and
would like to begin working on waste reduction and diversion of food. The strategy for the
grant would be to partner with local hunger relief organizations and food service
establishments to identify barriers and solutions.
Committee members, Ms. Brizendine and Public Works Director Marwan Salloum had a
brief discussion regarding challenges surrounding the grant criteria (what the grant can
be utilized for), as well as the benefits to the commercial businesses.
Committee forwarded Option #1 (Authorize submittal and acceptance of this
grant funding request as outlined) to the September 19, 2017 Council Consent
Agenda for approval.
• Moved: Assefa- Dawson
• Seconded: Koppang
• Passed: 3-0
Committee Members
Bob Celski, Chair
Lydia Assefa- Dawson, Member
Mark Koppang, Member
September 19, 2017
Consent
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 2, 2017 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at: 5:59 PM
Attest:
Mercedes Tenuta
Administrative Assistant II
Approved by Committee:
Committee Members City Staff
Bob Celski, Chair Marwan Salloum P. E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant 11
Mark Koppang, Member (253) 835 -2701