FEDRAC MINUTES 9-26-2017 CITY'0i
Federal Allay
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, September 26, 2017 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Assefa-
Dawson
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan
Call; IT Supervisor, Brian Pearson; PAEC Executive Director, Theresa Yvonne; Deputy Public
Works Director/PAEC Project Director, EJ Walsh; Public Works Director, Marwan Salloum;
Deputy Public Works Director/Street Systems, Desiree Winkler; Community Development
Director, Brian Davis; Parks and Recreation Director, John Hutton; Recreation Manager,
Doug Nelson; Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn
Buck.
OTHERS PRESENT: Lynne Long with Friends of Camp Kilworth
PUBLIC COMMENT:
APPROVAL OF SUMMARY MINUTES: Motion to approve the June 27, 2017 minutes;
motion seconded and carried 3-0.
PRINTER MAINTENANCE CONTRACT AWARD: Presented by IT Supervisor, Brian Pearson.
IT recommends awarding the printer maintenance contract to Copiers Northwest.
Motion to forward the proposed contract to the October 3, 2017 consent agenda for
approval; motion seconded and carried 3-0.
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Federal Allay
PAEC 2017-2018 SEASON PASSPORT PRINTING AND MAIL SERVICES: Presented by PAEC
Executive Director, Theresa Yvonne.
Capital City Press won the passport printing contract and it was discovered after the
contract award, that Capital City Press had the capability to do the mailing. The $25,000 for
the mailing will come out of the 2017 budget.
Motion to forward the Option 1 to the October 3, 2017 consent agenda for approval;
motion seconded and carried 3-0.
PAEC ART INSTALLATION CONTRACT RATIFICATION: Presented by PAEC Executive
Director, Theresa Yvonne.
The original artist contract award was for $350,000. The project is a Public Works contract
and therefore is taxable. The $29,231 tax was not factored in to the contract. The artist and
City staff have agreed to split the tax in half. This contract ratification is for the City's share
of the tax; $14,500.
Motion to forward the approval of ratifying the executed contract for the "Hylebos
Harmonics"installation for the Performing Arts and Event Center to reflect inclusion of
taxes in the amount of$14,500 to RDA Inc., the artists team of David Dahlquist and Matt
Niebuhr; motion seconded and carried 3-0.
SOUND TRANSIT DISCUSSION: Presented by, Deputy Public Works Director/PAEC Project
Director, EJ Walsh.
Mr. Walsh handed out and reviewed an email document previously sent to Council. Sound
Transit is working on reaching the 30% design in order to go out to bid for final design. They
estimate that they are currently at 15-30%. Committee members agree that the zoning
downtown should be revised to reflect the City's current vision. 2021 would be the earliest
that zoning would become an issue in regards to ST3. If Council wants to add parking stalls
to the garage Sound Transit is building, a decision needs to be made quickly. The City would
have to fund our portion of the structure. Committee Chair Duclos would like to see zoning
on a City Council agenda.
No further action.
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CITY'0i
Federal Way
PAEC MONTHLY REPORT JULY AND AUGUST: Presented by Finance Director, Ade Ariwoola.
The major change in the PAEC report was the interest and sale of land for the hotel for
$350,000. Councilmember Honda asked that the table reflect that the $10m was borrowed
and not raised. A local tax increase is not needed to repay the interfund loans.
No further action.
LED STREET LIGHT CONVERSION PROJECT INTERFUND LOAN AUTHORIZATION: Presented
by, Deputy Public Works Director/Street Systems, Desiree Winkler.
The 2017/18 budget has a capital project budget for LED conversion. This conversion could
have a 70% energy savings for the City. LED lights require less maintenance. Other features
can be added using software, such as dimming. Ms. Winkler reviewed several slides in the
Power Point presentation. A $2.5m interfund loan would be needed. The annual estimated
savings to the City would be about $329,000 per year. Bonds can be sold to pay the debt
service. This interfund loan is for City owned lights. Since we lease PSE lights, the
conversion of the PSE lights would initially cost the City less. This will be in a separate
agreement, but that cost is wrapped in the total project cost.
Motion to forward Option 1 to the October 3, 2017 business agenda for approval; motion
seconded and carried 3-0.
FWCC SLIDE REPORT: Presented by Parks and Recreation Director, John Hutton and
Recreation Manager, Doug Nelson.
Mr. Hutton presented a Power Point on the Federal Way Community Center leisure pool
slide failure. The contractor that was to repair the slide backed out on the day they were
going to begin construction. Requests for analysis criteria went out to five companies. The
reply deadline is Thursday, September 28. Once the analysis comes back, a decision to
replace or repair will be made. Replacement would have to be an exact footprint of the
slide.
No further action.
MONTHLY FINANCIAL REPORT - JULY 2017: Presented by Finance Director, Ade Ariwoola.
No comments on the July MFR.
MONTHLY FINANCIAL REPORT—AUGUST 2017: Presented by Finance Director, Ade
Ariwoola.
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Mr. Ariwoola summarized the Monthly Financial Report for August 2017. Notable areas
include:
• Dumas Bay — Doing well
• REET— Doing well
• Sales Tax — $69k, .8% is below projection in 2017 and below 2016
• Utility Tax — Doing really well 10.6% above 2017 ytd
• CD Permits and Fees — $33k, 2.2% below 2017 ytd
• Self-Insured Health Insurance — Doing ok
Motion to forward approval of the July and August 2017 Monthly Financial Reports to the
October 3, 2017 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS—JULY 2017: Presented by Finance Director, Ade Ariwoola.
There were no questions on July vouchers.
Motion to forward the Vouchers to the October 3, 2017 consent agenda for approval;
motion seconded and carried 3-0.
VOUCHERS—AUGUST 2017: Presented by Finance Director, Ade Ariwoola.
Councilmember Honda inquired if the PAEC is paying Admissions tax. Mr. Ariwoola
reported that the PAEC is contributing to the Admission Tax levy. Councilmember Honda
also requested a breakdown of the $4,000 Korean Sponsorship. Ms. Yvonne will get the
information to Mr. Ariwoola, who will then forward on to the Committee members.
Motion to forward the August Vouchers to the October 3, 2017 consent agenda for
approval; motion seconded and carried 3-0.
OTHER:
• Camp Kilworth —The trustees that own the land and have gifted the use of the land
to the Boy Scouts. Once the Boy Scouts turn the land back over to the trustees, the
trustees will decide the future purpose for the land. The land is also zoned for single
family homes. Community Development Director, Brian Davis, will brief Council at
the October 3 Council meeting. Ms. Long suggested that the City purchase the land.
Both the Finance Director and the City Attorney mentioned that the City cannot
purchase the land from the Boy Scouts. The City needs to explore the purchase and
maintenance costs for the property.
• Budget In Brief— No comments
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Federal Warr
• 2016 JLARC Draft Audit —The information included in the packet is regarding
leveraging the grant money and the return of the additional money invested in the
grants.
NEXT MEETING: Tuesday, October 24, 2017 @ 4:30 p.m.
MEETING ADJOURNED: 6:57 p.m.
Spouse
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