Parks Comm PKT 11-02-2017City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
November 2, 2017 City Hall
6:30 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — October 5, 2017; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. 2018 Work Plan Berger
5. STAFF REPORTS
Topic Title/ Description Presenter
A. Panther Lake Trail Improvements Ikerd
B. Park Path Asphalt Repairs Ikerd
C. PROS Plan Update Hutton
6. OTHER BUSINESS
7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on November 14, 2017 at
5:00pm.
8. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
December 7, 2017
g: (parks comm mtg notes120/ 71 / l -02 -2017 agenda.doc
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
October 5, 2017 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Berger called the meeting to order at 6:32pm.
Present: Chair Dave Berger, Vice Chair Laura Belvin, George Pfeiffer, David Musick, Steve Payne, David Wilson,
Dawn Coggins, Michael Campsmith and Roger Flygare
Excused: Anthony Murrietta
Staff. John Hutton Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager,
and Mary Jaenicke, Administrative Assistant II.
Guest: None
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Coggins moved to approve the September Parks and Recreation Commission regular meeting
minutes as written. Commissioner Campsmith seconded. Motion passed.
COMMISSION BUSINESS
FUTURE PLAYGROUND REPLACEMENT
Mr. Gerwen stated that the majority of the playgrounds are in very good to excellent condition. There are three that
are in need of being replaced. Town Square Park is a little over a year old, it's heavily used, and we are starting to
see accelerated wear on the play equipment. The manufacturers are being very cooperative and are replacing the
parts. The Parks Commissioners toured Wedgewood, Mirror Lake and Alderbrook. These playgrounds are the
oldest in the parks system, but they are still all in compliance. Mr. Gerwen is waiting to hear back from the Finance
Department regarding the amount of funding that is available in the playground budget. After the tours the
commission was leaning towards Wedgewood Park for replacement. Commissioner Pfeiffer stated that out of the
three parks, Wedgewood Park is the lowest used park. If the budget is good, he would be in favor of replacing
Wedgewood, but if the budget is not good, he would like replace the Mirror Lake playground. He thinks Mirror
Lake is an underused park, and there is a lot that can be done to the site to make if more of a destination. Mr.
Gerwen reviewed the current needs of the two parks. Wedgewood has foundation issues, is odd shaped and there
would be site amenity improvements. Mirror Lake is very boxy, and a lot of the playgrounds don't fit that box,
there is deteriorating and rotting wood, and there would also be site amenity improvements. Both sites will need
new drainage. Chair Berger asked that if the budget is higher than we think, is it possible to make improvements to
both sites. Commissioner Musick added that the commission was more interested in improving Mirror Lake Park
in general, not just the playground equipment. Mr. Ikerd stated that both locations have enough property that we
could add additional amenities such as a swing set. Commissioner Coggins moved to recommend replacing the
play equipment at Wedgewood Park, Commissioner Campsmith seconded. Motion passed, with Chair
Berger and Commissioner Pfeiffer abstaining.
g: \parks comm mtg notes \2017 \10 -05 -2017 minutes.doc
Parks and Recreation Commission October 5 2017 Paee 2
STAFF REPORTS
PANTHER LAKE TRAIL IMPROVEMENTS
Parks staff and the Assistant City Attorney spoke with King County regarding the conditions in the permit, and
stated that the city is not agreement with some of those conditions. The County sent back the Special Use Permit,
and they did back down on some of the major conditions, but there are still conditions that the city does not agree
with, and they also added some new conditions to the permit. Mr. Ikerd stated that we're closer to an agreement,
but we're not quite there yet. Parks staff will be meeting with the Assistant City Attorney to review the new
conditions, and hope to have a conference call with the County. Staff did receive the Process III Permit from
Community Development, and is still waiting on the Engineering Permit from Public Works. Staff is hoping to go
out to bid this year, but no later than February 2018.
PARK PATH ASPHALT REPAIRS
Mr. Ikerd reported that Saghalie, Sacajawea and half of West Campus are complete. The next trails are Mirror
Lake, Heritage Woods, and Olympic View. The contractor's goal is to be done by the end of October.
REVIEW WORK PLAN
Mr. Gerwen reviewed the work plan. There have been several stakeholder meetings for the PROS Plan, and the
next meeting is scheduled for October 26. The volunteer events are starting to pick up again now that school is
back in session, the Red, White & Blues Festival was another success. The last two items remaining on the work
plan are Trail Connectivity and Brooklake Community Center. Chair Berger asked if those two items will be
addressed in the PROS Plan. Mr. Hutton answered that Brooklake would be addressed. Commissioner Coggins
stated that there has been discussion on the trail connectivity at a stakeholder meeting. Commissioner Pfeiffer
stated that the last time the PROS Plan was done, there was discussion about including the bike trails. The bike
trails are now starting to show up in the city, and if there is a city-wide bike trail map, that can be included in the
plan. A staff member from both Public Works and Community Development will be invited to the next PROS
meeting.
OTHER BUSINESS
Vice -Chair Belvin inquired about what was happening with Camp Kilworth. Mr. Hutton answered that the City
does not own the property, there are deed restrictions, and staff cannot comment on it.
Commissioner Wilson was approached by someone wanting to know why discounts for the Community Center
were given to disabled vets and why it doesn't apply to all vets. Mr. Hutton answered that there are revenue
expectations at the Community Center and discounts are offered to residents, disabled vets, we subsidize seniors
and low income families and people with disabilities. There is only so much the Community Center can do and still
meet revenue expectations. We have not had anybody complain about this.
Chair Berger stated that he has heard from a citizen regarding the brush in an area of the Steel Lake Annex. The
citizen would like the limbs raised for better use of the area. Mr. Gerwen stated that it is done on an annual basis,
but we don't have the staff to maintain it on a regular basis. Mr. Gerwen and Chair Berger will meet with the
concerned citizen at the site to address his concerns.
Commissioner Pfeiffer stated that approximately 3 -4 years ago there was discussion to improve the parking lot
lights at Sacajawea, Saghalie and Karl Grosch. Due to a lack of funding the improvements did not take place. He is
starting to hear complaints at Karl Grosch and it's also an issue at Saghalie. This item will be added to the PROS
Plan as a deferred issue. Mr. Gerwen will take an audit at each location.
g: \parks comm mtg notes \2017 \10 -05 -2017 minutes.doc
Parks and Recreation Commission October 5 2017 Pace 3
Commission Business
None
Staff Reports
PROS Plan Update
Panther Lake Trail Improvements
Park Path Asphalt Repairs
NEXT MEETING /AGENDA ITEMS
ADJOURNMENT
A motion was made by Payne and seconded by Belvin to adjourn the meeting.
Chair Berger adjourned the meeting at 7:29 pm.
g: \parks comm mtg notes \2017 \10 -05 -2017 minutes.doc
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