09-28-2016 2017-2018 Proposed Biennial Budget (9)City Clerk's
Office
City Council Special Meeting
September 28, 2016
Presented by
Stephanie Courtney, CMC
City Clerk
fie
Record
----Retention
MOW
view pounoO MD a ;ngia;sia pue mevtati .
Buiuueog
;uawnooa - spaooaa ;ueuewaad u!e;u!ew •
a;isge - uogewao }ui ieuaa ;x3 a;epdn /u!e ;uiew •
s;uaweeJby'g s ;oea ;uo3 43 }0 6u!,i3 /Bu!uueo9 .
seo!onui a gei(ed s ;un000y s,uo!sinia ssaooad
uogrigp4sm pue uoi ;eondna ;aped Houno3 .
.
(313 or) 1 2UES1ssv 'ilium/
Lpeg1 euuy
aBeao ;S a;!S } }o u!e;unow uo.il 01 uos!ei1
aepueleO 6ugee j )(poem gs!Ignd pue u!e;u!ew
asege ;ea
spiooeN Alm ieuaa ;ui a ;epdn pue u!e ;u!ew
;uewe6euew
spaooe ao };siniyoay ems uo;6uiyseM o; uos!eil
saioueoen pue said UOISSIwwo3
pue spaeo8 Jea;union sA;i3 aBeuew pue u!e ;u!ew
s4sonbeti spaoom oHgnd 01 puodsati pue loeal
(313 00 1) PaD MD Ajndaa
llegsaeN aajiuua[
uos!ei1 aol} }o suoloa13 A;unoa Bui}l
uos!er Jeuiwex3 6uiaeaH
(o iM3) apo3 pasinee] item leaepa3 ay; }o seovues uoi;eo! }ipo3 a ;emioed
;oy s6ui;aaw ovind uedo }o eoue!IdwoO ao} seoi ;oN ieBa1 pue `saepuaieo
`sepewwns eoueuipao `s6uiaeaH `seoi ;oN ongnd 6u!si;aanpy }o uogeuipaoo3
suoi ;niosati pue `seoueu!pao `s;oea;uo3 43 Ieu!Biao u!e;aei pue sseooad
sa;nuiw mom pue siepe ew 6ui;aaw HounoO A10 aaedaad
weal ;uawa6euew uo uoi ;e ;uasaadaj
s6ugeew moods pue aein6ab iiouno0 Alm } }e ;S pue eiedeid
uoi;ea;s!uiwpy pue uoi;oaaia uo!sinia
•
•
.
•
•
•
Highlights & Accompllshments from 2015-2016
Timeframe: January 2015 - September 2016
• Processed 355 City Contracts /Agreements
• Processed 87 Applications to Volunteer Citizen Advisory Boards /Commissions
• Facilitated 6i Council Appointments to Volunteer Citizen Boards /Commissions
• Received, Processed, and Tracked 638 Public Records Requests (City Hall Records)
• Prepared 87 sets of Official Council Meeting Minutes (Regular and Special)
• Performed 209 Notary Public Acts for city documents and citizen requests
• Continue to train staff and implement the State Archivist approved "Scan and Toss" Program to
reduce off site storage costs (Parks, Community Development, and Finance Departments)
• Deputy City Clerk attended the second year of week long training for a three -year certification
through the NW Municipal Clerk's Association
Toz uloij s4sanba.i Li! asPa.Iaul %5t
tioz woij s s nbai u1 aSl JDUT %L9.i
STOZ Mai s s nbai uI asPAIJUI %5z
• &Ulpua n Si 91OZ Apua.IinJ
ooE
Szz
Soz
59T
:9T0Z .Iaquiaidas
:SToz .Iaquzaldas
:tioz Jaquia4das
:IOZ Jagma4das
- £.I1nu1 f
- Amnup f
- A.IPnuP j
- AiinuP f
: spioaaN
alignd ioj slsanbaj Jo logsdeus
s4sanbaJ Jo JaqumN
91OZ Stoz htoz Ettoz
l l
2-
OSi
oLi
obi
OIZ
oa
oSz
oLz
o6z
Oi�
ssenbej spJoDaJ Dqfld
Goals & Objectives for 2017-2018
• Ensure smooth proceedings of City Council Regular and Special Meetings
• Provide increased support to staff via ongoing training and assistance in accessing
and inputting documents into the city's document management system and
increasing participation in the "Scan and Toss" Program
• Facilitate and assist staff with the disclosure of public records in an open, timely
and transparent manner in accordance with RCW42.56
• Continue to meet or exceed timelines and expectations set for publication of
Council Agenda and Agenda Packets
• Increase training and regional networking though agencies including King County
Municipal Clerks Association (KCMCA), Washington Municipal Clerk's
Association (WMCA); WAPRO (Washington Public Records Officers); NW
al Clerk's Institute; and Washington State Archives