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PRHSPSC MINS 07-30-2012City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 30, 2012 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, Committee member Roger Freeman, and Committee member Linda Kochmar. Staff Members in Attendance: Cary Roe; Director, Parks & Public Works, Amy Jo Pearsall, City Attorney, Andy Hwang, Deputy Chief of Police, Cathy Schrock, Civilian Operations Manager, Steve Ikerd, Parks & Facilities Manager, Dee Dee Catalano, CDBG/Human Services Coordinator, and Mary Jaenicke, Administrative Assistant II. Guest: Ron Secreto, Chair Human Services Commission; Mary Schultz, Human Services Commission. Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Commission Comment: Mr. Secreto stated that he was at the meeting in support of the Human Services Work Plan. He also stated that a public hearing will be held on August 1, 2012 to discuss Preliminary Funding Recommendations for the 2013-2014 Human Services General Fund (HSGF) and CDBG Public Services Grants; Final Funding Recommendations for the 2013-2014 HSGF and CDBG Public Services Grants. Mr. Secreto introduced Mary Schultz, a new Human Services Commissioner. APPROVAL OF SUMMARY Committee member Kochmar moved to approve the June meeting summary. Committee member Freeman seconded. Motion passed. BUSINESS ITEMS 2012 Human Services Commission Work Plan Ms. Catalano presented the Human Services Work Plan. The majority of the work plan will be reviewing General Fund and CDBG applications, and the CDBG Capital applications. In the fall they will be putting together the 2013 CDBG Action Plan. This will be the first time that they will be putting together an action plan. Council member Kochmar asked how much funding is available. Ms. Catalano answered that there is about $300,000 available in the Capital fund, and in the General Fund there will be either $430,000 or $516,000 available. The total request for General Funds was $1.2 million. 77 applications were received. Committee member Roger Freeman moved to forward the 2012 Human Services Commission Work Plan to the August 7 consent agenda for approval. Committee member Kochmar seconded. Motion passed Monument Sign Bid Mr. Ikerd reported that they have been developing a sign program to change out all of the wooden signs throughout the Park System. The new signs are aluminum and are inserted into the cement foundation. The signs will be removable and they can be replaced if they need to be. Each sign needs to have a permit so the process will take about two years. Committee member Kochmar asked if the monument sign that is located at the entrance of the city would be replaced. Mr. Roe answered that he has had discussions with the Mayor in the past, and the direction was that it was not the right time. Mr. Roe stated that he will bring this subject up with the Mayor again. The total amount of the contract will be $65,000 and will pay for approximately 35 signs. There are 29 parks and those signs will be replaced, along with some directional signs. Committee member Kochmar moved to forward the authorization of a bid award for Monument Signs in the amount of $65,000 to J&K Foundation and authorize the Mayor to execute said agreement to the full Council August 7, 2012 consent agenda for approval. Committee member Freeman seconded. Motion passed. KC RSO Grant Funding Cost Reimbursement Agreement Deputy Police Chief Hwang said that there are 200 registered sex offenders in the City of Federal Way. Detectives and Officers check on the sex offenders on a regular basis. Level 1 sex offenders are checked on once a year, Level 2 twice a year and Level 3 on a quarterly basis. If there are any violations they are very aggressive in addressing the issues. The Grant will allow the Department to receive up to $44,144.89 and will pay for overtime expenses incurred while verifying current addresses and residencies of sex and kidnapping offenders. The grant is from the King County Sheriffs Department. Committee member Freeman moved to forward the cost reimbursement K:\PRHSPS Committee\2012\073012 min.doc 2 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday July 30, 2012 Summary Page 2 Agreement and Acceptance to the August 7, 2012 City Council consent agenda for approval. Committee member Kochmar seconded. Motion passed. IDS Hosted PowerDMS Software to be utilized for Accreditation using State Seizure monies — Information only. Deputy Police Chief Hwang reported that the Police Department is in the process of changing their software for managing CALEA. The software they are currently using is outdated and soon to be unsupported CALEA is recommending that the department use the IDS Hosted PowerDMS software. This software will allow them to eliminate a lot of paper. Everything will be able to be accessed on line. The software will be paid for out of the seizure/forfeiture accounts. The total cost will be $83,250.00 and this will be over 14 years. The software has been tested and approved by the IT Department. Because it is a hosted program IDS is responsible for the install, maintain the server and do all the upgrades. If we purchased the program our IT Department would be in charge of that. CrimeReports.com Ms. Schrock gave a demonstration of CrimeReports.com. This service is designed to provide real-time crime incident data occurring in Federal Way. Prospective businesses and citizens can review accurate criminal activity in the area that they may be interested in opening up a business or move to. All registered sex offenders in King County are also listed through CrimeReports.com. The cost for a three year subscription is $5,731.20. The system went live in June 2012. Many surrounding cities also use this program. Sex Offender halfway houses were discussed; and the Committee would like an update on how many halfway houses there are in Federal Way, and where are they located. They would also like to discuss zoning to make sure we are zoned correctly. Committee member Kochmar moved to approve the Federal Way Police Department to conduct a demonstration of CrimeReports.com to Full Council. Committee member Freeman seconded Motion passed. DEA — State and Local HIDTA Task Force Agreement — Information Only Deputy Chief Hwang stated that there is a detective that is assigned to the regional DEA taskforce. Internally there are two detectives that are assigned to do nothing but narcotic investigations, follow-up on drug houses, and search and seizures. The DEA will reimburse the city for the Officer's overtime up to $17,202.25. This agreement is for a one year period. Cingular Wireless (AT&T) Site Lease Renewal — Saghalie Park Ms. Pearsall stated that the City entered into a Lease Agreement with AT&T in May of 2002. This is the second renewal and it is for a five year tern. There has been a 4% rate increase every year. The current rental rate is $2,309.19. Cingular Wireless has requested to renew the lease agreement for another five years. Committee member Kochmar moved recommend approval of the lease renewal and authorize the Mayor to execute the amendment. Committee member Freeman seconded. Motion Passed Cingular Wireless (AT&T) Site Lease Renewal — Sacaiawea Park This item was presented with the Saghalie Park Site Lease Renewal. Committee member Kochmar moved recommend approval of the lease renewal and authorize the Mayor to execute the amendment. Committee member Freeman seconded. Motion Passed PENDING ITEMS Mr. Roe reported that they are making progress on the Veterans Memorial. They are looking at a site at Truman High School there are 2.3 acres at that site. There gardens at that site that would work well with a Veterans Memorial. NEXT MEETING August 14, 2012 ADJOURNMENT Meeting adjourned at 6:31 p.m. K:\PRHSPS Committee\2012\073012 min.doc