FEDRAC PKT 11-28-2017 CITY OF
t. Federal Way
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRACI
TUESDAY—November 28,2017 FEDERAL WAY CITY HALL
4:30 P.M. AGENDA HYLEBOS ROOM
1. CALL TO ORDER
2. PUBLIC COMMENT:
3. COMMITTEE BUSINESS
Page Presenter/ Action or
Topic Title/Description # Time Allotted Discussion
A. APPROVAL OF SUMMARY MINUTES -OCTOBER 24,2017 3 R. BUCK ACTION
5 MINUTES 12/5 Committee
B. SCHOOL IMPACT FEE PRESENTATION N/A DR.CAMPBELL DISCUSSION
10 M I N UTES
C. COMMUNITY CENTER POOL CHEMICAL VENDOR CONTRACT 7 C. FELDMAN ACTION
5 MINUTES 12/5 Council Consent
APPROVAL OF THE LTAC(TEG)RECOMMENDATIONS FOR T.JOHNSON ACTION
D. JANUARY THROUGH JUNE 2018 11 5 MINUTES 12/5 Council Consent
E. PAEC ORCHESTRA SHELL—PROJECT ACCEPTANCE 37 EJ WALSH ACTION
5 MINUTES 12/5 Council Consent
F. 2018 FLEET MAINTENANCE—CONTRACT AWARD 39 M.SALLOUM ACTION
S MINUTES 12/5 Council Consent
G. TAX RECOVERY SERVICES CONTRACT 43 A.ARIWOOLA ACTION
5 MINUTES 12/5 Council Consent
H. RESOLUTION:2018 FEE SCHEDULE 53 A.ARIWOOLA ACTION
10 MINUTES 12/5 Council Consent
I. MONTHLY FINANCIAL REPORT- OCTOBER 2017 75 A.ARIWOOLA ACTION
10 MINUTES 12/5 Council Consent
J. VOUCHERS—OCTOBER 2017 91 A.ARIWOOLA ACTION
5 MINUTES 12/5 Council Consent
K. PAEC MONTHLY REPORT 157 A.ARIWOOLA DISCUSSION
5 MINUTES
4. OTHER:
• PAEC Operations Report
• Employee Salary Study Discussion
5. FUTURE AGENDA ITEMS:
NEXT MEETING: Tuesday,January 23,2018 @ 4:30 City Staff:
Dini Duclos, Chair Ade Ariwoola, Finance Director
Susan Honda Robyn Buck,Administrative Assistant
Martin Moore 253-835-2527
CITY OF
... Federal Way
This page was intentionally left blank.
CITY'0i
Federal Allay
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, October 24,2017 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Koppang,
Councilmember Assefa-Dawson
STAFF MEMBERS IN ATTENDANCE: City Attorney, Ryan Call; IT Manager, Thomas Fichtner;
Economic Development Director, Tim Johnson; Parks and Recreation Director, John Hutton;
Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn Buck
OTHERS PRESENT:
PUBLIC COMMENT:
APPROVAL OF SUMMARY MINUTES: Motion to approve the September 26, 2017 minutes;
motion seconded and carried 3-0.
Motion to amend the agenda to include the Printer Maintenance Contract Award; motion
seconded and carried 3-0.
PORT OF SEATTLE, "CENTURY AGENDA" GRANT FOR ECONOMIC DEVELOPMENT
PARTNERSHIP PROGRAM: Presented by Economic Development Director, Tim Johnson.
The 2017/18 grant from the Port of Seattle is for $65k. This amount will help to fund
interns to work with Economic Development. Just as last year, 400 businesses, available
through data bases, will be contacted and interviewed by the interns. The grant is similar to
the grant from last year.
Motion to forward the proposed grant contract the November 7, 2017 consent agenda for
approval; motion seconded and carried 3-0.
Tuesday, October 24, 2017 Page 1
3
CITY'0i
Federal Allay
ORDINANCE: 2017-2018 MID-BIENNIUM BUDGET ADJUSTMENT: Presented by Accounting
Supervisor, Chase Donnelly.
Mr. Donnelly stated that the modification is for 2017 budget only. The proposed changes
are still within in the Fund Balance Reserve Policy that was set by Council. The committee
members would like to have a study session on finding additional revenue during the future
budget process.
Motion to forward the approval of the proposed ordinance to the November 21, 2017
Council agenda for the first reading; motion seconded and carried 3-0.
ORDINANCE: 2018 PROPERTY TAX LEVY: Presented by Accounting Supervisor, Chase
Donnelly.
The 2018 proposed property tax levy is based on the 1% increase plus new construction.
The proposed levy is the lower of 1% and IPD (IPD over 1%).
Motion to forward the approval of the proposed ordinance to the November 21, 2017
Council agenda for the first reading; motion seconded and carried 3-0.
RESOLUTION: PROPOSED REVOLVING INTER-FUND LOAN FOR TRANSPORTATION CAPITAL
PROJECT FUND: Presented by Accounting Supervisor, Chase Donnelly.
This resolution is for Council to authorize an InterFund loan (up to $2.5m) to fund the LED
Street Light Conversion that was approved on October 3, 2017.
Motion to forward the approval of the proposed resolution to the November 7, 2017
Council agenda for approval; motion seconded and carried 3-0.
AUTHORIZING THE FINANCE DIRECTOR TO CERTIFY THE LEVY: Presented by Accounting
Supervisor, Chase Donnelly.
This is to authorize the Finance Director to certify the 2018 Property Tax Levy.
Motion to forward the approval of the Authorization of the Finance Director to Certify the
Levy to the County Legislators to the December 5, 2017 Council agenda for approval;
motion seconded and carried 3-0.
Tuesday, October 24, 2017 Page 2
4
CITY'0i
Federal Allay
MONTHLY FINANCIAL REPORT— SEPTEMBER 2017: Presented by Accounting Supervisor,
Chase Donnelly.
Mr. Donnelly summarized the Monthly Financial Report for September 2017. Notable areas
included:
• Dumas Bay — Doing very well; $60k above 2017 ytd budget
• REET— Doing very well
• Sales Tax — $86k below 2017 ytd budget, and $135k below 2016 ytd budget
• Retail Sales Tax — Slightly up over 2016
• Utility Tax — Doing well; $853k above 2017 ytd budget
• Property Tax — Will be remitted to the City in October
Motion to forward approval of the September 2017 Monthly Financial Report to the
November 7, 2017 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS—SEPTEMBER 2017: Presented by Accounting Supervisor, Chase Donnelly.
Councilmember Honda asked for clarification on the Principal Target Property payment.
This is our principal payment to KeyBank. (Due to the sale of a portion of land for the
hotel.)
Motion to forward the Vouchers to the November 7, 2017 consent agenda for approval;
motion seconded and carried 3-0.
POPULAR ANNUAL FINANCIAL REPORT: Presented by Accounting Supervisor, Chase
Donnelly.
Mr. Donnelly indicated page numbers and summarized some of the topics. Committee
Chair Duclos would like to have a discussion regarding a plan to have a study comparing
staff wages to other cities' staff members on the agenda next time for next year when we
are looking at the budget.
Motion to have a report under Council business at the next Council meeting on the
Popular Financial Report; motion seconded and carried 3-0.
PAEC MONTHLY REPORT SEPTEMBER: Presented by Accounting Supervisor, Chase
Donnelly.
There are still outstanding Garco invoices which are not reflected in this report.
Councilmember Honda requested a detailed monthly report on how often the facility is
Tuesday, October 24, 2017 Page 3
5
CITY'0i
Federal Way
being used; sales, seats sold, revenue, etc. The PAEC Operating Fund in the Monthly
Financial Report does not provide enough detail. In regards to the following motion, Mr.
Donnelly clarified that the "items discussed" were pertaining to the Capital Report.
Councilmember Honda agreed that the motion was to forward the Capital Report to the
next Council meeting.
Motion to bring the Performing Arts and Event Center to Council business at the next
Council meeting for a report on the items discussed (the Capital Report); motion seconded
and carried 3-0.
PRINTER MAINTENANCE CONTRACT AWARD: Presented by IT Manager, Thomas Fichtner.
Mr. Fichtner recommends awarding the printer maintenance contract to Copiers
Northwest. The contract information needed was not presented at the last FEDRAC
meeting and therefore, was brought back to this committee for approval.
Motion to forward the proposed contract to the November 7, 2017 consent agenda for
approval; motion seconded and carried 3-0.
OTHER:
Bond Update - not presented.
NEXT MEETING: Tuesday, November 28, 2017 @ 4:30 p.m.
MEETING ADJOURNED: 5:14 p.m.
Tuesday, October 24, 2017 Page 4
6
COUNCIL MEETING DATE: December 5,2017 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER POOL CHEMICAL VENDOR CONTRACT
POLICY QUESTION: Should the Council approve amending the existing Goods and Services Agreement with
ORCA Pacific Inc. for the purpose of the continuation of providing pool chemicals and to the Community
Center for 2018?
COMMITTEE: FEDRAC MEETING DATE: Nov 28, 2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: CRAIG FELDMAN,AQUATICS COORDINATOR DEPT: Parks/FWCC
Background: In 2017 the City entered into a Goods and Services Agreement with ORCA Pacific Inc. for the
purpose of obtaining chemicals and equipment needed to disinfecl and balance the bodies of water at the
Conununity Center for an amount not to exceed $50,000.00. By mutual agreement, we seek to amend the
original agreement to extend the lean to December 31, 2018 and to increase the total compensation amount to
$105,000.00.
Attachments: Goods and Services Amendment#1, Exhibit B-1
Options Considered: 1. Authorize amending the Goods and Services Agreement with ORCA Pacific Inc. with a
total compensation of$105,000.00.
2. Do not authorize amending the Goods and Services agreement and provide direction to staff.
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: A
D
11 lr] DIRECTOR APPROVAL:
lunvl� t{uuirr r Euua it la[E r
luei:al;f?.a� iuelri111.7;nst
COMMITTEE RECOMMENDATION: I move to forward the proposed Amendment No. I to the Goods and Services
Agreement with ORCA Pacific Inc. to the December 51 2017 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of Amendment No.I Goods and Services Agreement, with
ORCA Pacific Inc.aulhorize the AIayor to sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances on/)) ORDINANCE#
7
CITY OF CITY HALL
. Federa I 33325 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederalway corn
AMENDMENT NO. 1
TO
GOODS AND SERVICES AGREEMENT
FOR
COMMUNITY CENTER POOL CHEMICALS
This Amendment ("Amendment No. I") is made between the City of Federal Way, a Washington municipal
corporation("City"),and ORCA Pacific Inc.,a"Washington corporation"("Contractor"). The City and Contractor
(together"Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original
Agreement for Community Center Pool Chemicals, ("Agreement") dated effective January 4th, 2017.
1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services,but in any event no
later than December 31, 2018 ("Amended Term").
2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment,as delineated in Exhibit B-1,attached hereto and incorporated by this reference.The Contractor
agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate for the Amended Term.Except as otherwise provided in an attached Exhibit,the Contractor shall be
solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and
payment of this Agreement.
3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto,not modified by this Amendment,shall remain in full force and effect.Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments,as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding
on the parties of this contract.
[Signature page follows]
8
AMENDMENT - 1 - 3/2017
CITY OF CITY HALL
� Federal Way 33325 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederalway.corn
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
By:
Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk
DATE: APPROVED AS TO FORM:
J. Ryan Call, City Attorney
ORCA PACIFIC INC:
By:
Printed Name:
Title:
Date:
STATE OF WASHINGTON )
ss.
COUNTY OF 1
On this day personally appeared before me to me known to be the
of that executed the foregoing
instrument,and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of 20 .
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
9
AMENDMENT - 2 - 3/2017
CITY OF CITY HALL
Federal Way 333258th Avenue South
Federal Way,WA 980038003
-6325
(253) 835-7000
www cityoffederalway.corn
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Services,the City shall pay the Contractor an additional amount not to
exceed Fifty-Five Thousand and 00/100 Dollars($55,000.00). The total amount payable to Contractor pursuant to
the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed One
Hundred Five Thousand and 00/100 Dollars ($105,000.00).
2. Method of Compensation: Payment by the City for goods and services will be made after the delivery of
goods or services have been performed. A voucher or invoice shall be submitted by the Contractor to be
approved by the City representative. Payment shall be made on a monthly basis, thirty(30) days after receipt of
such voucher or invoice. Good and Services shall reflect the prices listed below and shall remain constant for
the duration of this agreement.
Sodium Hypochlorite 12.5% Bulk Delivery per Gallon $2.58
Sodium Hypochlorite 12.5% 15 Gal. Carboy $64.20
Acid Magic No Skin Bum/Reduced Fuming 15 Gal. Carboy $103.14
Muriatic Acid, HASA 1 Gallon $8.75 ea.
Calcium Chloride 96-98% 50 lb. Bag $27.26 ea.
Sodium Bicarbonate 50 lb. Bag $22.99 ea.
Prices do not include Washington State sales tax.
10
AMENDMENT - 3 - 3/2017
COUNCIL MEETING DATE: December 5,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: APPROVAL OF THE LTAC(TEG)RECOMMENDATIONS FOR JANUARY THROUGH JUNE 2018.
POLICY QUESTION: Should the City Council approve the January through June 2018 Tourism Enhancement
Grant awards?
COMMITTEE: FEDRAC MEETING DATE: Nov 28,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Tim Johnson DEPT: Economic Development
Attachments:
1. Staff report
2. TEG Scoring Matrix
3. TEG applications
Options Considered:
1. Forward the TEG awards as recommended by LTAC to Council for approval.
2. Not approve and give direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: l! f J]II�E:C'I't)12 APPROVAL:
c lnittt7 cm / tisni;;l;l?aP�
i ni t in I!D atc I n itia I/Date
t
COMMITTEE RECOMMENDATION:I move to forward the TEG awards as recommended to the December S, 2017
consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the recommended TEG awards. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—11/2016 RESOLUTION#
11
STAFF REPORT
DATE: 11-20-2017
TO: Finance, Economic Development and Regional Affairs Committee
FROM: Tim Johnson
SUBJECT: Tourism Enhancement Grant, TEG Recommendations for January-June 2018
POLICY QUESTION
Should FEDRAC approve the recommendation of the Lodging Tax Advisory Committee and forward to
the Finance, Economic Development and Regulatory Affairs Committee for approval?
TEG RECOMMENDATION
Approve the Lodging Tax Advisory Committee (TEG) recommendation for the January through June 2018
round of TEG Applications. Tourism Enhancement Grants are recommended to the following
organizations:
O Federal Way Harmony Kings, $1,000
BACKGROUND
Two rounds of the Tourism Enhancement Grants are included in the Lodging Tax Advisory Committee
work program and budget for 2018. A total amount of $40,000 is in the 2018 budget for grant awards
over two rounds: January- June and July- December.
DISCUSSION
At their February 2, 2017 meeting the TEG Subcommittee reviewed the applications and interviewed
representatives from two organizations that submitted grant requests for a total of $5,500. The
Subcommittee then scored each application based on 16 objective criteria related to the tourism impact
that each event would bring to the City of Federal Way. See Attachment- Scoring Matrix for Evaluation
of TEG Event Applications and Non Event Applications. NOTE: The State has determined that a tourist
is to be defined as a person traveling more than fifty (50) miles from their home or place of business to
attend an event. On the projected participants and spectators section of the Scoring Matrix used during
TEG applicant interviews, a question is now asked if these groups are coming from a distance of more
than 50 miles to comply with RCW 67.28.1816. The City of Federal Way will be required in 2018 as in
previous year's to illustrate that those selected for TEG's provide data fulfilling this requirement.
While grants can still be recommended for groups that draw from the local area specifically illustrating
impacts to hotels and the economy, the priority will be for applicants drawing from over fifty(50) miles.
The Subcommittee recommended granting the following amount:
• Federal Way Harmony Kings, $1,000;
FINANCIAL CONSIDERATIONS
Approximately $1,000 has been recommended for 2 awards out of the 2 applications submitted from the
$40,000 LTAC budget allocation for TEG's.
POLICY CONSIDERATIONS
The approval for these awards was in accordance with LTAC approved budget for 2017118 and within
state direction for use of such funds.
1
12
Page 2 of 2
Staff Report:TEG Recommendation
ATTACHMENTS
A. Scoring Matrix for Evaluation
B. Pacific Bonsai Museum application
C. Federal Way Harmony Kings application
2
13
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CITY OF
Federal Way
Tourism Enhancement Grant
Event Application
Read the Overview and Instructions before completing the application. Applications may be mailed, e-
mailed or dropped-off to the address below. If submitting by e-mail, please have a signed electronic
version included. The applications are to be sent to:
Tim Johnson, Director of
Economic Development
Mayor's Office
City of Federal Way
33325 8th Avenue South
Federal Way,WA 98003-6325
tim.lolinson@cityoffederalway.com
Applicants will be notified of the date and time their application will be reviewed by the Tourism
Enhancement Grant(TEG) Subcommittee. It is recommended that a representative of your organization
be on hand at the review to answer questions from the TEG Subcommittee.
Applicant's Name: Kathy McCabe
Name of Organization: Pacific Bonsai Museum
Mailing Address:PO Box 6108 Federal Way,WA 98063 _
Website Address:www.nacificbonsaimuseum.or
Applicant's E-Mail Address: kathv@pacificbonsaimuseum.or
For Profit
Non-Profit Which Type: 501(c)3 X 501(c)6 other?
(include copy of current state or federal non-profit registration)
State Domiciled: WA
Daytime Telephone: 253353.7345 Fax: n/a
Official Event Name: Living Art: Elements of Designiworkine title
Proposed Date(s)of Event(MM/DD/YY): 4.21.18 through 930.18
GRANT AMOUNT REQUESTED
S3,000
Tourism Enhancement Grant Event Application Revised August 2016
15
Is this a new event program? Yes X No
Has your organization ever applied for a TEG? Yes X No If yes,when? 2016, 17
Has your organization received a TEG award in the past? Yes X No
Scope of the event:
X Less than 50 miles(Federal Way,Auburn,etc.)
X More than 50 miles(Western WA)
X Statewide
X Multi-States(Western US)
X National
X International
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
Pacific Bonsai Mus m's 2018 Living Art exhibitwill feature a first am -would: ri i a1
portraits of the Museum's bonsai.Puget Sound area artist Matthew Sissel's original bonsai portraits will be reproduced
for Outdoor display.
Is there a cultural or educational value to the event?If yes,please explain.
In afld1T3on to learnirig An[1t�Il53i.r uinn r_y_s n__�xhihit rynprt tor t the elamentr of design and tbp
principles of art such as proportion,line,harmony,and balance.
FINANCIAL INFORMATION
On a separate sheet,attach a budget for the event listing revenues and expenses. In addition to revenue
provided by the organization or the event(ticket sales,etc.),include a list of other sources of forecasted
revenue support,either those requested and pending or confirmed(sponsorship,grants,etc.).Is this
support in-kind or financial?If financial,include the amount.
Do you expect to make a profit? Yes No X If yes,how much?
Tourism Enhancement Grant Event Application Revised August 2016
16
MARKETING
On a separate sheet,attach information on how the event will be publicized and marketed. List all
publications and media venues(Facebook,Twitter,website, brochures, newspaper,magazines,etc.);in
addition to any give away promotional materials that will be used.
EVENT INFORMATION
Length of the event:
One day
Two days
Three days
Four days
X Five or more days
Location of the event:
X Federal Way
South King/North Pierce County
Other
Tourism Season:
X Peak Season(Jun-Sep)
Shoulder Season(Oct,Jan-Mar)
X Off Season(Nov-Dec,Apr-May)
Proposed venue(s): Pacific Bonsai Museum
Have you confirmed the availability of the proposed dates at the primary venue? Yes X No
Will you have a need for secondary or practice venues? Yes No X
Proposed schedule of the event for each day:
Date Time Date Time
!Lp 3 y 1 eya
10 l'Tursda
Tourism Enhancement Grant Event Application Revised August 2016
17
ECONOMIC IMPACT OF EVENT
Breakdown of projected attendees over the course of the event:
Date:April-May Date:June-Sept Date: Date: TOTAL
Attendees Attendees Attendees Attendees Attendees
Spectators 9,750 12,750 22,500
Participants
Support Staff
TOTAL ATTENDEES 9,750 12,750 22,500
Provide an estimate of where projected attendees will travel from and their projected room nights(total
number of rooms for their entire stay)during the event.
Regional Multi-States
Local n WA TOTAL
(Wester
Attendees (less than (Western
Statewide (Western National International
50 miles) greUS)
50 miles)
13,400/0 ,2,200/0 2,200/0 2,200/4 1,500/4 1,000/4 2,500/12
Spectators -
Room nights Room nights Room nights Room nights Room nights Room nights
Participants -
Room nights Room nights Room nights Room nights Room nights Room nights
1 Support - ni hts
Staff Room nights Room nights Room nights Room nights Room nights Room g
'TOTAL 13,400/0 2,200/0 2,200/0 Y,200/10 1,500/10 1,000/10 2,500/12
Total Projected Attendees 22,500 Total Projected Room Nights 12
What types of business do you expect will be affected?
Services(gas,mini-marts,etc.) X Entertainment X
Restaurants X Shopping X Lodging X
Tourism Enhancement Grant Event Application Revised August 2016
18
LODGING AND HOTEL STAYS
Will you be listing any"Official Lodging"for this event? Yes No X
If yes, provide name,address,contact person,and phone number.
Provide all hotels/motels that you will include in all your publicity for the event.
List all the hotels/motels where rooms have or will be blocked for spectators,participants,and support
staff.
Number of Blocked
Projected Attendees Hotel/Motel Name Rooms
Spectators
Participants
Support Staff
Tourism Enhancement Grant Event Application iter isLd August 2016
19
The undersigned certifies that the information provided above is true and accurate and any projections are
based on history of similar events and activities that are available to the industry and adjusted to local
conditions.
// n
4r✓'� �
Applicant's Signature:
Applicant's Printed Name: Kathy McCabe
Applicant's Title: Executive Director
Date: A lr3
Tourism Enhancement Grant Event Application Revised August 2016
20
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21
PACIFIC BONSAI MUSEUM
Tourism Enhancement Grant Request
LIVING ART Exhibit
April 21—September 30, 2018
MARKETING PLAN
Goals
• Increase number of visitors
• Increase number of visitors outside of the Puget Sound Metropolitan Region
Target Audiences
• Travelers
• Art Lovers
• Bonsai Enthusiasts
Print Materials
• Museum 2018 rack card with list of events
• LIVING ART Exhibit postcards
Digital
• Facebook
• Instagram
• PBM website
• Email news distribution to members and subscribers
• Online news and community calendars
• Blogs
Radio Advertising
• KNKX
■ KUOW
Print Advertising
• The Stranger
• The Mercury(Portland)
• National and International Bonsai Journals
Outreach
• Bonsai livestream
Media
• Press Releases
Partners
• Visit Seattle
• Travel Tacoma
22
INTERNAL REVI MM, SERVICE DEPARTMENT OF THE TREASURY
P. O. BOX 2508 1�1
CINCINNATI, OH 45201 SEF 1 i, LU l tr
SEP 10 2014 Employer Identification Number:
Date: 61-1727426
DLN:
17053101358004
GEORGE WHYERHAEUSER PACIFIC RIM Contact Person:
BONSAI COLLECTION A NON PROFIT CUSTOMER SERVICE ID# 31954
C/O THE GREATER TACOMA COWMITY FDN Contact Telephone Number:
950 PACIFIC AVE STT 1100 (877) 829-5500
TACOMA, SPA 98402
Accounting Period Ending:
June 30
Public Charity Status:
509(a) (3)
Form 990 Required:
Yes
Effective Date of Exemption:
December 27, 2013
Contribution Deductibility:
Yes
Addendum Applies:
No
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c) (3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c) (3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section(s) listed in the heading of this
letter.
Specifically, we have determined that you are a Type I supporting organization
under section 509(a) (3) . A Type I supporting organization is operated,
supervised, or controlled by one or more publicly supported organizations.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar
to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 947
23
-2-
GEORGE WEYERHAEUSER PACIFIC RIM
Sincerely,
40; dolop"49u
Director, Exempt Organizations
Letter 947
IQ
24
Past years TEG information— Pacific Bonsai Museum
Application Event Event Amount Running
Year Name Date Awarded Total
2010 No applications $
submitted
2011 No applications $
submitted
2012 No applications $
submitted _
2013 No applications $
submitted
2014 No applications $
submitted
2015 Bonsai Rising June 21, 2015 $0 $0
2015 Tour for Artisans Sep. 26-28, 2015 $2,056.00 $2,056.00
Cup Attendees
2015 A Bonsai Solstice Dec. 20, 2015 $500.00 $2,556.00
2016 Decked-Out April 30- Oct. 2 $3,000 $5,556.00
2017 Natives April 8-Oct. 8 $3,000 $8,556.00
Created October 30, 2017
25
Tourism Enhancement Grant
Event Application
Read the Overview and Instructions before completing the application. Applications may be mailed, e-
mailed or dropped-off to the address below. If submitting by e-mail, please have a signed electronic
version included. The applications are tb be sent to:
Tim Johnson, Director of
Economic Development
Mayor's Office
City of Federal Way
333258 th Avenue South
Federal Way,WA 98003-6325
tim.Johnson@cityoffederalway,carr-P
Applicants will be notified of the date and time their application will be reviewed by the Tourism
Enhancement Grant (TEG) Subcommittee. It is recommended that a representative of your organization
be on hand at the review to answer questions from the TEG Subcommittee.
Applicant's Name:James D. Burbidge
Name of Organization:Federal Way Harmony Kings/Seattle Seachordsmen
Mailing Address: Federal Way Harmony Kings, PO Box 3202, Federal Way,WA 98063
Website Address: harmonykings.org
Applicant's E-Mail Address:jimburbidge@comcast.net
For Profit
Non-Profit X Which Type: 501(c)3 X
501(c)6
other?
(include copy of current state or federal non-profit registration)
State Domiciled: Washington
Daytime Telephone: 253-838-4018
Fax: NA
Official Event Name:Western Washington Barbershop Chorus and Quartet Contest and Evergreen District
International Preliminary Contest of the Barbershop Harmony Society
Proposed Date(s)of Event(MM/DD/YY): April 20& 21, 2018
GRANT AMOUNT REQUESTED
$2,500
Is this a new event program? Yes X Has your organization ever applied for a TEG?
Yes X
26
No No
If yes,when? 2014 15 16& 17
Has your organization received a TEG award in the past? Yes X No_ Scope of
the event:
Less than 50 miles(Federal Way,Auburn, etc.) X
More than 50 miles (Western WA) X
Statewide X East of Cascades
Multi-States (Western US) X Quartets from Washington, Idaho, Montana, Oregon and Alaska are
eligible to compete
National X Judges will come from other states
International X Quartets from British Columbia and Alberta are included
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
This is the first stage of a series of competitions leading to the International Barbershop Chorus and Quartet
Contests to be held in Orlando,Florida in July,2018. Choruses from Western Washington will compete,and
quartets from the entire Evergreen District of the Barbershop Harmony Society encompassing Oregon,
Washington,Idaho,Montana,Alaska,British Columbia,and Alberta are eligible. This contest will bring a number
of people into Federal Way hotels and local restaurants should see a surge in business on Friday, Saturday and
Sunday.
Is there a cultural or educational value to the event? If yes, please explain.
Barbershop Harmony is a true American art form,the roots going back to black singers in the early 1900's and
entertainers on the Chautauqua Circuit. Traditionally,Barbershop Harmony has featured songs of the early 1900's
through the 1930's,but the form has broadened its repertoire to include a wide variety of more recent melodies set
to fabulous four-part harmonic arrangements. Although the society has its roots in male singers,we have
broadened our competition base in our district competitions to include mixed quartets. The general public will be
welcome at any of the contest events,the Show of Champions,and the Afterglow after the last performance on
Saturday evening. High School students will be admitted free of charge.
FINANCIAL INFORMATION
On a separate sheet,attach a budget for the event listing revenues and expenses. In addition to revenue
provided by the organization or the event(ticket sales, etc.), include a list of other sources of forecasted
revenue support, either those requested and pending or confirmed (sponsorship,grants, etc.). Is this
support in-kind or financial? If financial, include the amount.
Do you expect to make a profit?Yes X
No
If yes, how much? $ 10 305 (Approxim2tely_$5,150 for each chapter.)
MARKETING
On a separate sheet, attach information on how the event will be publicized and marketed. List all
publications and media venues (Facebook,Twitter,website, brochures, newspaper, magazines,etc.); in
addition to any give away promotional materials that will be used.
EVENT INFORMATION
27
Length of the event:
One day
Two days X
Three days
Four days
Five or more days
Location of the event:
Federal Way X
South King/North Pierce County
Other
Tourism Season:
Peak Season (Jun-Sep)
Shoulder Season (Oct,Jan-Mar) X
Off Season (Nov-Dec,Apr-May)
Proposed venue(s): Federal Way Performing Arts and Events Center
Have you confirmed the availability of the proposed dates at the primary venue? Yes x
No
Will you have a need for secondary or practice venues? Yes X_ No
Proposed schedule of the event for each day:
Date Time Event
March 16, 2018 6 PM to 11 PM Division II Quartet Contest(PAEC)
March 16, 2018 11:30 PM to 1:30 AM Quartet Evaluations (PAEC)
March 17, 2018 10:00 AM to 11:30 AM Division II Chorus Contest(PAEC)
March 17, 2018 12:30 PM to 2:30 PM Chorus Evaluations and Coaching(PAEC)
March 17, 2018 3 PM to 5 PM Tag Singing and Open Mic(PAEC and local
restaurants)
March 17, 2018 7:00 PM to 8:30 PM Internation QT Prelim Final Competition (PAEC)
March 17,2018 8:45 PM to 10 PM Show of Champions (PAEC)
March 17, 2018 10:30 PM to 1 AM Afterglow (Poverty Bay Coffee)
28
ECONOMIC IMPACT OF EVENT
Breakdown of projected attendees over the course of the event:
Date:3/16 Date: 3/17 Date: 3/17 Date:3/17 TOTAL
6 PM-11 PM 10-11:30 AM 3 PM-5 PM 7 PM-10 PM
Attendees Attendees Attendees Attendees Attendees
Spectators 300 150 150 400 1000
Participants 120 200 40 250 610
Support Staff 30 30 10 30 100
TOTAL ATTENDEES 450 380 200 680 1,710*
*Participants at one event become spectators at another. The support staff is the same people for each event,with fewer
needed for Saturday afternoon.
Provide an estimate of where projected attendees will travel from and their projected room nights (total
number of rooms for their entire stay)during the event.
Local Regional Multi-
Attendees (less (Western Statewide States National International TOTAL
than 50 WA greater (Western
miles) than 50 US)
miles)
Spectators
Room Room nights _Room _Room Room nights _
nights nights nights Room -�
nights
Participants
12_Room 12_Room .16_Room B_Room _Room 12_Room 60
nights nights nights nights nights nights
Support 6 Room J_Room g_Room 12_Room 12_Room J_Room 46
Staff nights nights nights nights nights nights
TOTAL 18 18 20 20 12 18 106
Total Projected Attendees
Total Projected Room Nights
What types of business do you expect will be affected?
Services (gas, mini-marts, etc.) X
Entertainment X
Restaurants X
29
Shopping X
Lodging X
LODGING AND HOTEL STAYS
Will you be listing any"Official Lodging"for this event? Yes X No
If yes, provide name,address, contact person,and phone number.
The Clarion Hotel,31611 Pete Von Reichbauer Road,Federal Way,WA 98003
Contact person: Rebecca Peck,Manager 253-941-6000
Provide all hotels/motels that you will include in all your publicity for the event.
The Clarion Hotel in Federal Way
Federal Way Hampton Inn
Courtyard by Marriott in Federal Way
Best Western in Federal Way
List all the hotels/motels where rooms have or will be blocked for spectators, participants, and support
staff.
Projected Attendees Hotel/Motel Name Number of BlockedRooms
Spectators
Participants Federal Way Clarion Hotel 40 X 2 Nights
Support Staff Federal Way Clarion Hotel 12 X 2 Nights
The undersigned certifies that the information provided above is true and accurate and any projections are
based on history of similar events and activities that are available to the industry and adjusted to local
conditions.
Applicant's Signature: Tis ]. Lurd
Applicant's Printed Name:JarPs D. Burbidgg
Applicant's Title: Contest Chairman
Date:September 30.2017
30
HARMONY KINGS CHAPTER C-047
Barbershop Harmony Society
PO Box 3202
Federal Way, WA 98063
RE: IRS Determination of Non-profit Status
Appended is a copy of the original IRS Determination Letter of Non-Profit Status
defining the 501-c-3 status of the Barbershop Harmony Society (formerly known as the
Society for the Preservation and Encouragement of Barbershop Quartet Singing in
America,Incorporated),and its various districts and chapter, of which the Federal Way
Harmony Kings Chapter C-047 is one.
tntornnl Rovanuo Service
Department of the Treasury
P.O.130x 2608
Date: October 12,2007 Clnelnnatl.ON 45=1
Person to Contact:
SOCIETY FOR PRESERVATION&ENCROMNT OF Me.Lewis 17-S8983
BARBERSHOP QUARTET SINGING AMER Cunlorner Sorvico Representative
SPEBSQSA Toll Free Talaphano Numb®r:
110 SEVENTH AVE NORTH 877_82"500
NASHVILLE TN 37203 Federal ldengllratlon Number:
3940928339,
Group Exemption Number:
0943
Dear Sir or Madam:
This Is In responae to your request of October 12,2007.regarding your organization's tax-exempt statue. We
have updated our mcords to reflect the addreau cl-mngs as Indicated above.
In May 1946 WO lesusd a dele"Inatlon totter that recoanlaed your organization as exempt tram federal Income
tax-Our records indl"Le that your organization Is currently exampt under section 501[c)[3)of the Internal
Revenue Code_
Our records ind$cate that your organtzetlon Is also olasWtfled as a public charity under
section 509(a)(.2.)of the Internal Revenue Godo.
Basad on the Informaltan supplied,we reoogni4ed the subordinates named on 1ho list your orgentrstion
aubminbd as oxompt from federal Income tax under sootlon 501(oXa)of the Coda.
Ourrecords Indicate that contributions to your organization are deductible under rection 170 of the Cods,and
that you Biro qualified Io r60cIve tax dedudlbla bequests,dsvloes,transfers or gifts undor section 2655,2106 or
2522 of the internal Revenue Code.
If you have any questions,13101180 call LIS at 1110 telephone number shown in the heading of this latter.
Slnoerely,
Michele M.Sulllvan,Oper.Mgr.
Accounts Manaaament Operations 1
31
2018 WESTERN WASHINGTON
DI VISION H BARBERSHOP CHORUS AND QUARTET CONTEST
AND INTERNATIONAL PRELIMS
Federal Way Harmony Kings/Seattle SeaChordsmen
APRIL 20 & 21, 2018
JOURNEY CHURCHIN FEDERAL WAY
Budget
September 28,2017 Page 1 of 2
INCOME 2017 2017 2018 2018 2018
Actual Actual Estimate Estimate Actual
All Events Tickets "Early Bird" 183@60 $ 10,980 200@$60 $ 12,000
Competitor
All Events Tickets after April 1 76@75 $ 5,700 70@$75 $ 5,250
Competitor
All Event Non-competitor 54(2,30 $ 1,620 50 ,$30 $ 1,500
Individual Ticket Sales $ 2,050 $2,000 $ 2,000
TOTAL TICKET SALES
$ 20,350 $ 20,750
Program Ads*
A Cappella Sponsorship -0- -0-
Evergreen District: Judge's Double Panel -0-
TOTAL INCOME $ 20,350 $ 20,350 $ 20,750
EXPENSES
Auditorium Rental $ 1,300 $ 2,412 $ 1,500
Deposit Total cost
Deposit Returned
Sound Technician $ 700 Included $ 750
Lighting Technician $ 700 Included $ 750
Publicity $ 50 $ 650
+Exchange +Exchange
with FW with FW
Mirror Mirror
Hotel Meeting Rooms Provided Provided by -0-
by meeting meeting
room goal room goal
Judges Travel Ex ense $ 3,170 $ 3,500
Judges Hotel $ 1,901 $ 2,400
(Includes Contest Admin.)
Judges Meals $ 755 $ 755 $ 800
Judges Gifts (Federal Wav Memorabilia) $ 75
Judges Transportation&Parking donated Donated $ -0-
Judges Misc. (Box Lunches & Supplies) $ 280 $ 300
32
2018 WESTERN WASHINGTON
DIVISION H BARBERSHOP CHOR US AND Q UAR TET CONTEST
AND INTERNATIONAL PRELIMS
Federal Way Harmony IfingslSeattle SeaChordsmen
APRIL 20 & 21, 2018
JOURNEY CHURCHIN FEDERAL WAY
Budget
September 28,2017 Page 2 of 2
12017 2017 2018 2018 2018
Estimate Actual Estimate Estimate Actual
Program Printin I $ 850 $ 561 $ 650
Ticket Printing $ 270 $ 186 $ 200
Box office expenses $ 100 $ 100
Awards and Trophies $ 500 $ 505 $ 550
Copy Fee From Journey Church(Scores) $ 65 -0- -0-
Registration Su liesBankcard Fees $ 300 $ 362 $ 400
ASCAP/BMUSOCAN License $ 120 $ 120
Contingency $ 300 $ 300
Photographer Photos not -0-
included in
registration
Video ra her $ 300 Donated $ 250
Web Site Design Update $ 200 $ 200
Ticket Refund -0- -0-
TOTAL EXPENSES $ 12,705 $ 10,132 $ 13,495
NET PROFIT $ 8,545 $ 10,218 $ 7,255
Federal Way Tourist Enhancement* $ 2,000 $ 2,500 $ 2,500
NET PROFIT INCLUDING TEG GRAN $ 12,218 $ 9,755
• *The Harmony Kings and the SeaChordsmen each sell program ads to their own constituency. As the
SeaChordsmen find it difficult to sell ads for a program in Federal Way, all proceeds from the ads are kept by the
individual chapters and are not a part of the budget.
33
rIMONY
GS FEDERAL WAY
HARMONY KINGS
PO Box 3202
Federal Way, WA 98063
WESTERN WASHINGTON BARBERSHOP
QUARTET AND CHORUS CONTEST
AND
EVERGREEN DISTRICT
INTERNATIONAL PRELIMS QUARTET CONTEST
March 16 & 17, 2018
Or April 20 & 21,2018
MARKETING PLAN
Our main marketing effort will be through direct contact to the chorus and quartet members of the
Evergreen District of the Barbershop Harmony Society. We will be utilizing social media
through those members to advertise to the general public. In addition the Evergreen District of
the Barbershop Harmony Society has a monthly online newsletter, the GreenLine, that gives
exposure to the full membership.
We have been able to exchange advertising with the Federal Way Mirror in the past and anticipate
doing that again at no actual cost to us other than the space for an ad for them in our programs.
We will also advertise our Show of Champions on KIM radio and possibly KNKX FM,
depending upon the cost quoted for non-profit arts organizations. Both stations reach the local
area and extend their range over fifty miles away.
BARBERSHOP
HARMONY
SOCIETY
34
Past years TEG information- Federal Way Harmony Kings
Application Event Event Amount Running
Year Name Date Awarded Total
2010 No applications $0
_ submitted
2011 2012 Evergreen Sep. 20-23, 2012 $5,200.00 $5,200.00
District
Convention &
Contest-
Barbership
Harmony Society
2012 No applications $5,200.00
submitted
2013 Western WA May 2-3, 2014 $2,500.00 $7,700.00
Barbershop
Chorus &
Quartet Contest _
2014 Western WA Apr. 17-18, 2015 $3,000.00 $10,700.00
Barbershop
Chorus &
Quartet Contest
and Evergreen
District
International
Preliminary
Quartet Contest
2015 No applications $10,700.00
submitted
2016 Western WA Apr. 22-23 2016 $2,000 12,700.00
Barbershop
Chorus &
Quartet Contest _
2017 Western WA April 21-22 2017 $2,000 $14,700.00
Barbershop
Chorus &
Quartet Contest
Created October 30, 2017
35
CITY OF
Federal Way
This page was intentionally left blank.
36
COUNCIL MEETING DATE: ' Decem ber 5, 2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA SILL
SUBJECT:Performing Arts and Event Center Orchestra Shell—Project Acceptance
POLICY QUESTION: Should City Council accept the Performing Arts and Event Center Orchestra Shell as
complete?
COMMITTEE: Finance, Economic Development, &Regional Affairs MEETING DATE: Nov 28, 2017
Committee
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: EJ Walsh,PEPAEC Project Director �" �f DEPT: Public Works
..... ...... ................ .................. ............_.
Attachments: FEDRAC Committee Memorandum dated November 28,2017
Options Considered:
1. Authorize final acceptance of the Performing Arts and Event Center Orchestra Shell constructed by Wenger Traffic
Corporation in the amount of$403,459.00 as complete
2. Do not authorize final acceptance of the Performing Arts and Event Center Orchestra Shell constructed by Wenger
Traffic Corporation as complete and provide direction to staff.
MAYOR'S RECOMMENDATION: The mayor recommends forwarding Option 1 to the Decemb-r 5, 2017 City
Council consent agenda for approval.
MAYOR APPROVAL: ei 3l -J DIRECTORAPPROVAL:
t:u itte� L'rrkyi•il iitinNDalc
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the December 5, 2017 City Council consent
agenda for approval.
Dini Duclos, Chair Susan k[alltla.Member Martin A. Moore,Member
PROPOSED COUNCIL MOTION: "I move approval offinal acceptance of the Performing Arts and Event Center
Orchestra Shell from Wenger Traffic Corporation, in the amount of$403,459.00, as complete."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
37
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 28, 2017
TO: Finance, Economic Development and Regional Affairs Committee
VIA: Jim Ferrell,Mayor
FROM: Marwan Salloum, P.E.,Public Works Directol;;—��
EJ Walsh, P.E., Deputy Public Works Director/PAEC Project Director V
SUBJECT: Project Acceptance for PAEC Orchestra Shell
BACKGROUND:
The Performing Arts and Event Center Orchestra Shell was competitively bid and awardeded to the lowest
responsible responsive bidder. The Orchestra Shell is a custom piece of equipment to the facility that is both
integral and non-removable.
Prior to release of retainage on a Public Works construction project, the City Council must accept the work
as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The PAEC Orchestra Shell, manufactured and installed by Wenger Traffic Corporation, is
complete. The final construction contract amount is $403,459.00. This is $20,172.95 below the $423,631.95
(including contingency)budget that was approved by the City Council on February 7, 2017.
cc: Project File
38
COUNCIL MEETING DATE: December 5, 2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA DILL
SUBJECT:FLEET MAINTENANCE—CONTRACT AWARD
POLICY QUESTION: Should the Council award the Fleet Maintenance Contract to the lowest responsive,
responsible bidder?
COMMITTEE: Finance, Economic Development, &Regional Affairs MEETING DATE: Nov 28, 2017
Committee
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Marwan Salloum, P.E.,Public Works Director DEPT: Public Works
Attachments: FEDRAC Committee Memorandum dated November 28, 2017
Options Considered:
1. Award the 2018 Fleet Maintenance Contract, a three year non-exclusive fleet maintenance contract, for
police and non-police vehicles maintenance to Eagle Tire and Automotive, Inc. and authorize the Mayor to
execute the contract.
2. Reject all proposals for the 2018 Fleet Maintenance Contract and direct staff to re-advertise the project and
return to Committee for further action.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the December 5, 2017 City
Council consent agenda for approval.
MAYOR APPROVAL 11 4)A-7 I & DIRECTOR APPROVAL: %I ZaL
C0 In r7nRialfDatc
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the December 5, 2017 City Council consent
agenda for approval.
Dini Duclos, Chair Susan Honda, Member Martin A. Moore,Member
PROPOSED COUNCIL MOTION: "1 move to award the 2018 Fleet Maintenance Contract, a three year non-
exclusive fleet maintenance contract, for police and non police vehicles maintenance to Eagle Tire and
Automotive, Inc. and authorize the Mayor to execute the contract."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL# _
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
39
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 28, 2017
TO: Finance,Economic Development, and Regional Affairs Committee
VIA: Jim Ferrell,Mayor
FROM: Marwan Salloum,P.E.,Public Works Director
SUBJECT: 2018 Fleet Maintenance—Contract Award
BACKGROUND:
The City has solicited proposals for repair and maintenance services for 64 general operation vehicles
(non-police vehicles) and 113 police vehicles. Specifically, the proposal requested the shop provide all
scheduled preventative maintenance, and provide repairs on an as needed basis. The resulting agreement
will be for three years and is a non-exclusive agreement. The City could elect to use other vendors at its
sole discretion.
The City received a total of five (5) proposals for the police vehicles and three proposals for the Non-
Police vehicles (see attached price list). The proposals were evaluated based on responsiveness to the
written proposal (40%),price (50%), and ability and experience to perform(10%).
Cost Comparison:
In the price comparison, the City used a set of assumptions in frequency and occurrence of the
maintenance and repair work. These assumptions were used to estimate the overall cost and to compare
the proposals. Because each car is used differently and requires different repairs, the projected cost is not
precise but serves as a basis for comparison only. Among the five proposals, Eagle Tire and Automotive,
Inc. of Federal Way had the lowest overall price for both Police and Non-police Vehicles.
Responsiveness,Ability and Experience to Perform:
Staff reviewed and rated the all proposals, agreeing that Eagle Tire and Automotive, Inc. of Federal Way.
CONCLUSION:
Staff recommends awarding a three-year, non- exclusive fleet maintenance contract for police and non-
police vehicles to Eagle Tire and Automotive, Inc. and authorizing the Mayor to execute the contracts.
40
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42
COUNCIL MEETING DATE: December 05,2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: TAX RECOVERY SERVICES CONTRACT
POLICY QUESTION: Should City Council approve the Tax Recovery Services, LLC contract for two years?
COMMITTEE: FEDRAC MEETING DATE: November 28,2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Add Ariwoola DEPT: Finance
Attachments:
1. TRS Contract
Options Considered:
1. Approve TRS contract.
2. Do not approve TRS contract provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: II- I/-I —f 7i DIRECTOR APPROVAL:1&//7
Mq-
49 Committee Cnil[Lril lnitini'Date
Initial/Date Init iaUDate
COMMITTEE RECOMMENDATION:I move to forward the proposed Agreement to the December 5, 2017 consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the TRS Agreement as presented and authorize the Mayor
to sign said agreement."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
43
CITY of CITY HALL
, �. Fe d e ra I Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cttyoffederatway com
PROFESSIONAL SERVICES AGREEMENT
FOR
TAX RECOVERY SERVICES,LLC
This Professional Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Tax Recovery Services, LLC, a Washington limited liability company ("Contractor"). The City
and Contractor(together"Parties") are located and do business at the below addresses, which shall be valid for any notice
required under this Agreement:
TAX RECOVERY SERVICES,LLC: CITY OF FEDERAL WAY:
Michael J Crisp,President Ade Ariwoola
PO Box 680 33325 8th Avenue South
Spanaway,WA 98387 Federal Way,WA 98003-6325
(253)223-4986(telephone) (253) 835-2520(telephone)
(253) 835-2509 (facsimile)
crisp trs-integrity.com Ade.ariwoola cityoffederalway.com
The Parties agree as follows:
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement,which shall be the
date of mutual execution, and shall continue until the completion of the Services specified in this Agreement, but in any
event no later than December 31, 2019 ("Term"). This Agreement may be extended for additional periods of time upon the
mutual written agreement of the Parties.
2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit A ("Services"),
attached hereto and incorporated by this reference, in a manner consistent with the accepted professional practices for other
similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's
satisfaction,within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee.
The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is
appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to
obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this
Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or
delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services
in accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its
substantiality or the ease of its discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other
party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if
the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 of
this Agreement. Termination for such conduct may render the Contractor ineligible for City agreements in the future.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum
amount and according to a rate or method as delineated in Exhibit B, attached hereto and incorporated by this reference.
The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at
the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit B, the Contractor shall be solely responsible
for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance of Services and payment
under this Agreement.
PROFESSIONAL SERVICES AGREEMENT 44 - 1 - 3/2017
CITY of CITY HALL
4k- 33325
Fe d e ra I Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederatway com
4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form
specified by the City, including a description of what Services have been performed,the name of the personnel performing
such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon
completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been
performed and within thirty (30) days following receipt and approval by the appropriate City representative of the voucher
or invoice. If the Services do not meet the requirements of this Agreement,the Contractor will correct or modify the work
to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the
Agreement.
4.3 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this
Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred
after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services
for which funds are allocated.No penalty or expense shall accrue to the City in the event this provision applies.
5. INDEMNIFICATION.
5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its
elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries,
damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by
any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising
from,resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance
of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the
Contractor and the City, the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the
extent of the Contractor's negligence. Contractor shall ensure that each sub-contractor shall agree to defend and indemnify
the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent
and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of
any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification.
5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any
immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the
purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the
amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability
benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this
waiver.
5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers,
directors, shareholders, partners, employees, agents,representatives, and sub-contractors harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all
persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from,
resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of
the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with
the performance of the services or work by the Contractor, their agents, representatives, employees, or subcontractors for
the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as
follows:
PROFESSIONAL SERVICES AGREEMENT 45 - 2 - 3/2017
CITY of CITY HALL
4k-
Fe d e ra I Wa Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cttyoffederatway com
6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms
and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance covering liability arising from premises, operations,
independent contractors, products-completed operations, stopgap liability, personal injury, bodily injury, death, property
damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than
$1,000,000 for each occurrence and$2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington.
C. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles with a
minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for
bodily injury, including personal injury or death, and property damage.
d. Professional liability insurance with limits no less than $1,000,000 per claim and $2,000,000
policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring
by reason of acts,errors or omissions of the Contractor.
6.2. No Limit of Liability. Contractor's maintenance of insurance as required by this Agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance with
respect to the City. Any insurance, self-insurance,or insurance pool coverage maintained by the City shall be excess of the
Contractor's insurance and shall not contribute with Contractor's insurance.
6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general
liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of
insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At
the City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of
premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to
maintain tail coverage for a minimum period of three (3)years from the date this Agreement is terminated or upon project
completion and acceptance by the City.
6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement.
7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this
Agreement shall be considered confidential and subject to applicable laws. Breach of confidentiality by the Contractor may
be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the
Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of
any public records request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design
specifications,records, files, computer disks,magnetic media, or material that may be produced or modified by Contractor
while performing the Services shall belong to the City upon delivery. The Contractor shall make such data, documents, and
files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the
expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession
of Contractor shall be delivered to the City.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently
and properly reflect all direct and indirect costs related to the performance of the Services specified in this Agreement, and
maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of
all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or
audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to
monitor this Agreement.
PROFESSIONAL SERVICES AGREEMENT 46 - 3 - 3/2017
CITY of CITY HALL
�A** .. Fe d e ra I Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cttyoffederatway com
10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and
that the Contractor has the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick
leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an
incident of this Agreement. Contractor shall take all necessary precautions and shall be responsible for the safety of its
employees, agents, and subcontractors in the performance of the Services specified in this Agreement and shall utilize all
protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible
for any loss of or damage to materials, tools, or other articles used or held for use in connection with the Services. The
Contractor shall pay all income and other taxes due except as specifically provided in Section 4 of this Agreement.
Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a
secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment
contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual,the Contractor agrees to notify
the City and complete any required form if the Contractor retired under a State of Washington retirement system and
agrees to indemnify any losses the City may sustain through the Contractor's failure to do so.
11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services
during the Term for other entities or persons; however, such performance of other services shall not conflict with or
interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in
favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with
any City officer or employee who was, is, or will be involved in the Contractor's selection, the negotiation, drafting,
signing,administration of this Agreement, or the evaluation of the Contractor's performance.
12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made
possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its
subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any
person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin,
marital status, honorably discharged veteran or military status, sexual orientation including gender expression or identity,
or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide
occupational qualification in relationship to hiring and employment. This requirement shall apply,but not be limited to the
following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60
RCW, Title VI of the Civil Rights Act of 1964,the Americans With Disabilities Act, Section 504 of the Rehabilitation Act
of 1973, 49 CFR Parts 21, 21.5, and 26, or any other applicable federal, state, or local law or regulation regarding non-
discrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the
agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this
Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective
captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to
modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared
invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other
provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement
that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as
having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended,
waived, or modified except by written agreement signed by duly authorized representatives of the Parties.
13.2 Assignment and Beneficiaries.Neither the Contractor nor the City shall have the right to transfer or assign,
in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If
the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and
effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and
PROFESSIONAL SERVICES AGREEMENT 47 - 4 - 3/2017
CITY of CITY HALL
4k- 33325
Fe d e ra I Way Feder 8th Avenue South
Federal Way,WA 98003-6325
" ••�' (253) 835-7000
www cityoffederatway com
obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and
assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person
or entity shall have any right of action or interest in this Agreement based on any provision set forth herein.
13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all
applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions,
regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation
of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this
Agreement, this Agreement may be rendered null and void, at the City's option.
13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the
Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the
addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States mail,postage prepaid, to the address set forth above. Any notice so posted
in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for
under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies
available to the City at law, in equity, or by statute. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or
more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately
upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as
a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and
interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute,difference
or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing
suit under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the
parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a
suit, then suit may be filed in any other appropriate court in King County,Washington. Each party consents to the personal
jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an
inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its
legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals,
in addition to any other recovery or award provided by law; however, nothing in this paragraph shall be construed to limit
the Parties' rights to indemnification under Section 5 of this Agreement.
13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and
warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in
any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had
signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in
making proof hereof, it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement
and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have
executed a counterpart of this Agreement shall be the"date of mutual execution"hereof.
[Signature page follows]
PROFESSIONAL SERVICES AGREEMENT 48 - 5 - 3/2017
CITY OF CITY HALL
Federal Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederalway com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk
DATE: APPROVED AS TO FORM:
J. Ryan Call, City Attorney
TAX RECOVERY SERVICES, LLC:
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
On this day personally appeared before me to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited
liability company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to
execute said instrument.
GIVEN my hand and official seal this day of , 20 .
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
PROFESSIONAL SERVICES AGREEMENT 49 - 6 - 3/2017
CITY of CITY HALL
�. Fe d e ra I Way Feder 8th Avenue South
Federal Way,WA 98003-6325
(253) 835-7000
www cttyoffederatway com
EXHIBIT A
SERVICES
1. The Contractor shall do or provide the following:
a) Audits and tax investigations on selected businesses may be conducted by the Contractor as mutually
agreed upon by the City and the Contractor.
b) In performing the audits, the Contractor will act as an Independent Contractor, contacting the
appropriate businesses, examining their books, and working as necessary with their responsible
financial officers and staff.
c) As audits are completed, the Contractor will keep Federal Way informed as to additional
advantageous audits to consider next.
d) The City will provide the Contractor with:
a. Access to City business license data, including the name of the company to be audited with its
address, phone number, state UBI number and business license open date.
b. If the company is registered, copies of the business'tax return for the past four years plus the
current year(requires signed information sharing agreement between the Contractor and City).
c. Current city map showing city boundaries with street level detail.
e) The Contractor will provide regular reports on the status of the audit to the City as needed.
f) Once an audit is completed, the Contractor will supply a copy of the audit to the City of Federal Way
for review before a copy of the audit is sent to the taxpayer. The Contractor discuss any part of the
audit with the City and answer any questions.
g) The Contractor will then work with the company to help them understand that the audit is done
correctly and in accordance to the law, and that payment is due. Doing this helps insure that the audit
recovery is submitted promptly, and that the taxpayer pays his future taxes correctly.
h) In no event will this contract be construed to require the Contractor to act as a collection agency or to
provide legal representation in a litigation process.
50
PROFESSIONAL SERVICES AGREEMENT - 7 - 3/2017
CITY OF CITY HALL
Federal Way Feder 8th Avenue South
8003
Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederalway com
EXHIBIT B
COMPENSATION
I. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to
exceed twenty-three percent (23%) of the actual revenue recovered.
2. Method of Compensation:
In consideration of the Contractor performing the Services, the City agrees to pay the Contractor according to the
following schedule:
For each audit or tax investigation, the City agrees to pay the Contractor a fee in the amount of twenty-
three percent (23%) of any revenue recovered due to the audit; however, Contractor will not be
compensated for money the City receives from taxes owed for periods before or after the term of this
contract. Contractor will be paid only when City receives actual tax revenue.
"Revenues recovered" shall be construed to mean all funds received due to the final audit documents, plus any
additional funds received during the audit phase directly attributable to the commencing or performing of the
audit.
51
PROFESSIONAL SERVICES AGREEMENT - 8 - 3/2017
CITY OF
Federal Way
This page was intentionally left blank.
52
COUNCIL MEETING DATE: December 5, 2017 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:RESOLUTION: 2018 FEE SCHEDULE RESOLUTION
POLICY QUESTION: Should the City Council authorize the approval of the 2018 Fee Schedule Resolution?
COMMITTEE: FEDRAC MEETING DATE: Nov 28, 2017
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business Resolution ❑ Other
STAFF REPORT BY: Ade Ariwoola DEPT: Finance
Attachments:
1. 2018 Fee Schedule Resolution
2. Exhibit A
Options Considered:
1. Approve the 2018 Fee Schedule Resolution.
2. Do not approve the 2018 Fee Schedule and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL: rr J IRECTOR,' PI'ROVA11:= J17
� C:t mittrc Counc`
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed 2018 Fee Schedule Resolution to the
December S, 2017 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 2018 Fee Schedule Resolution. "
(BELOW TO BE COMPLETED B I'CIT)'CLERICS'OFFICE]
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IS' reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED— 11/2016 RESOLUTION#
53
RESOLUTION NO.
A RESOLUTION of the City of Federal Way, Washington, amending
the fee schedule for 2018 and repealing the fee schedule adopted in
Resolution No. 17-717.
WHEREAS, the City is authorized under RCW 35A.11.020, 35A.63.100(2), and
19.27.040 to require licenses for the conduct of business, require permits for the construction of
structures and improvements, and to impose fees to recoup the costs of processing and/or
providing services; and
WHEREAS, the Federal Way Revised Code establishes the basis for the assessment
and/or collection of such license,permit fees, and service charges; and
WHEREAS, the City Council deemed it is advisable and necessary to provide gradual
annual increases in Land Use, Mechanical, Plumbing, Public Works, Electrical, and Building
permit fees and to establish the mid-year Consumer Price Index for All Clerical Workers (CPI-
W) for the Seattle-Tacoma-Bremerton area as the basis for such adjustments in Resolutions 98-
281, 01-351, 02-377, 03-406, 04-435, 05-462, 06-490, 07-513, 08-537, 09-567, 10-585, 10-599,
11-612, 12-626, 13-654, 14-673; 15-699; 16-711; 17-717; and
WHEREAS, the City Council has historically adjusted development services and permit
fees under the Land Use, Mechanical Code, Plumbing Code, Public Works, Electrical Code, and
International Building Codes in accordance to the percentage of inflation measured by the mid-
year CPI-W for the Seattle-Tacoma-Bremerton area; and
WHEREAS, the Transportation Impact Fees is indexed to provide for an automatic
increase each year based on a three-year moving average of the Washington State Department of
Transportation Construction Cost Index; and
Resolution 18- page 1 of20
Rev 6/17
54
WHEREAS, the City Council finds it necessary to provide for an annual inflationary
adjustment as the basis for an increase; and
WHEREAS, the City Council finds it necessary to revise building-related permit fees in
order to ensure that fees reflect changes in the types of permits issued, more accurately recover
costs associated with permit issuance, to remain consistent with surrounding jurisdictions, and to
correct inconsistencies and errors; and
WHEREAS, the City Council finds it necessary to revise the City fee schedule upon
review of the fee table.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Fee Schedule. The City of Federal Way hereby adopts the 2018 Fee Schedule
as attached hereto, identified as Exhibit A and hereby incorporated in full by this reference, for
fees associated with the various licenses, permit processes, and other business activities of the
City.
Section 2. Severability. If any section, sentence, clause or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Resohdion 18- page 2 of 20
Rev 6117
55
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. The fee schedule adopted by this resolution shall be effective
January 1, 2018. An act consistent with the authority and prior to the effective date of the
resolution is hereby ratified and affirmed.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 5th day of December, 2017.
CITY OF FEDERAL WAY:
JIM FERRELL,MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution 18- page 3 of 20
Rev 6/17
56
EXHIBIT A
2018 FEE SCHEDULE
2018
TYPE OF FEE Fee
SECTION ONE, ANIMAL LICENSE AND OTHER FEES.(PD)
Unai[ared Cat ltcame pa r yesr $60
Unaltered Dog Ilcense per year $00
Juvenlfe CsVDog Under 6 months of age(6 month expiration) $10
Altered Cat:
Altered Cal license for one year $2D
Altered Cal license for two year $35
Altered Cat license for three year $50
Altered Dog: _
Altered Dog license for one year $25
Altered Dog license for two year $45
Alterad Dog licame for three year $65
Permanam License(ownars 65yeaars of age and dlderLd AEiered No Fee
Permanent License(disabled)-if Altered No Fee
Other Fees: _
Replacement Ta $2
Impound Redemp0on:
First Impound $25
Second Im cund fmaftdatory s e lnautar $50
Third Impound $75
24 Hour ReWllpn $q plday
Additional Cleanse Fee{for unlicensed dogs/cats impounded) $50
dobby Wenn (Hobby Cattery(Plus each individual animal must be licensed) $50
Panalties:
Less than 30 days renewal fee $10
30-60 days late renewal fee $2p
Over 60 days late renewal fee $25
No refund due to pat moving out of the area,or pet lost.The Manager may authorize a refund collected In error.
Resolution 18- page 4 of 20
Rev 6/17
57
2018
TYPE OF FEE
Fee
SECTION TWO. BUSINESS REGISTRATION.(FI)
General Business Registration:
New Business and renewals,all categories unless olherwisa identified herein
New Business Registrations and Ronewals: _
General Commercial Businesses to indude,2nd Hand Deater,Dance Hall,Massage Parlor,Gambling(+S50 per device up to 6),Restaurants
0.10 Em2!2yees $S0
11-25 Emp!aYees S 12S
2654 Employees $2250
51-100 Employees
51,500
1015 $4.
00 Employees ees
'$4,504
501-1000 Ernpioyees $J 500
Outside Contractor SM
Home Occupation
S5Q
Temporary Business"istrallon 550
Rlof W8Y $43
Duplicate R tretibn re p Iacernenl $16
Public Bathhouse:
1. Public Bathhouse Business See f3eneral
2. Bathhouse Attendant per attendant In 86d[fion to Business RegistralOon fee W
3. Bathhouse Manager per manager in addition to Business Registration fee $60
Public Bath House Proration: The entire annual license fee shall be paid for the applicable calendar year regardless of when the application for
license is made and shall not be prorated for any part of the year except that if the original application for license is made
subsequent to June 30 the license fee for the remainder of that year shall be one-half of the annual license fee.Annual license
renewals shall be required to be obtained and paid in full by January 31 of each respective year.
Renewal
Pawnbroker:
Pawnbroker License $500
Late Penalty:
Per FWCC
Failure to any reglalra8on fee dos wllhdn 3Q dais after Iho day on whfch It is due and payable shall result in a penalty of Ove percent or$5.40, 12.45:060(1}
whichever 13 h" her,on the amount of the registration fee,and an addilionaf penalty offive percent or$5.00,whichever is higher.for each suecaedin
monholdellriqu or art thereof,bud shell not exceed a total penalty of$25M or 25 percent of the amount of such fegistratlon fee whichever is higher,
Resolution/8- page 5 of 10
Rev 6117
58
2018
TYPE OF FEE Fee
SECTION THREE. CONSTRUCTION PERMITS(CD)
PERMIT FEES
A.BUILDING
The Building.Mechanical.Plumbing,Electrical and Slgn Permitfees are calcUsted by applying Valuation Table A
to the value of the work proposed.The valuation should include the typical construction methods for foundation
work,structural and nonstructural building darripmenls,and Interior finish material,The value of the work stall be
detwm1ried by using Building Value Data its puNishad and further updated by the tn_tematl_onal Code Council
or by submission of a written project bid subject toapproval by the Building Official.
VALUATION TABLE A _
Total Project Valuation Base Incremental factor
51-00-S500.99 537.95
5501.00-52,000 99 $37.95 for the first $4.60 for each additional 5100 00 or fraction
5500 00 os thereof to and includfn 52.000.99
$2,000,00-S25,000 99 $109.09 for first $22.93 for each additional$1,000.00 or fraction
$2.000-00,plus thereof to and i.O.Aing$25000.99.
525,000.01-S50,000.99 $636.351or nrt.t $16.34 for each adtliti—I 51,000.00 or fraction
$25.000.00.pim thereof.to and aicludina 550.000.99.
550,uO1 UU•51W,um 99 $1,044.78 for Frst 511.06 for each addil.10-1 51,000.00 or fraction
$50,00 00.pbus thereof..to and including$lOQ.000-99.
5300,001.00-5500,000.99 $1,598.13 for first $8.96 for each addtionai S1,Ouu 00 or fraction
5100,000.00. jus thereof.to and lnchadk2g$500.000-99-
$500,001 00-$1.000,000 99 $5,1111.70 for first $7.37 for each additionai$1,000.00 or fraction
5500.000-00.plus thereof,to and i.cl.dlg 51,000..000.99.
51,000,000 00 and up $8,870.72 for first 55.80 for each additional$1,000.00 or fraction
$1.000.000.00, jus thereof
Note:Additional fees will apply to a permit,as noted here:
All development perfrift are charged an automation fee,See Section Three.I for details.
All building permlts are charged an SBCC surcharge.See Soction Three,l for details.
Some bullding permits require plan ravlew,See Section Three,G for details.
Some building permits require plumbing fees.See Section Three,D for details.
Some building permits require mechanical fees.See Section Three,C for details.
Some buitdlnqpermits r*4uiM a dl$itlzing fee-See Section Three,I for details.
Some building permits require an impact fee,See Section Thirteen for details.
Some building permits require zoning review. See Section Seven,B for details,
_Soma bull_ng permits require a Southam Fire fee,See Section Flfie for dalalls.
B.DEMOLITION
Permit Fee is based on Iota[project demolition valuation. See Section Three,A,Valuation Table A to calculate fm.
C.MECHANICAL
General permit fees are based on total installation vsluallon. See Section Three,A,Valuation Table A to calculate fees. _
Permit and plan review fees for a New Single-Family Residence is a flat fee of $371'
D.PLUMBING
General permit fees are based on total Imitallation valuation. See Section Three,A,Valuation Table A to calculate fees.
Permit and plan review fees for a New Singla-Famlly Fiimlderyoa is s fiat fee of $371
E.ELECTRICAL
Permit fee is based on total installallon vatualJon. See Section Three,A,Valuation Table A to Wlculale fees
Resolution 18- page 6 of 20
Rev 6117
59
2016
TYPE OF FEE
Fee
SECTION THREE. CONSTRUCTION PERMITS(CD)(continued)
F.SIGN
(1)Permanent sign.
Permit fee is based on I construction installation valuation..See Section Three,A Valuation Table A
to calculate fee.
Tho total pannll.Fee'for eleclrfaal signs Inrcludes an elec cal onnedion fee as follows:
Pirat sign $64
Each additional sign on same appllcatlon $50
The total permit fee'includes a per sign planning surcharge,as follows:
First slgn $46
Farh addifional sign on same spplica0on $16
0 1. Fea is,based on actual heufiy personnst costs.
_ .(2)Temporary sign.Notes Temporary skgns are by separate permit.
Permit Fee
545
G.PLAN REVIEW FEES
The specified plan review fees are separate from and in addition to the permit fees and are collected at application submittal.
Building permit 65%of the building permit fee
Mechanical permit 65%of the mechanical permit fee
Plumbing permit: 65%of the plumbing rMit fee
Sign permit: 65%of the sin permit fee
Electrical permit:65%of the electrical pennit
Commercial building permits ONLY:15%of permit fee goes to South King Fire&Rescue plan review
Additional plan review required by chances I additions/revisions to plans,per hour or portion thereof' $64
Outside consultant plan review. [Any private or public professional services contract
needed will be billed 100%.plus 10%billing and administrative charges.]
LVQjg 1 Fee is based on actual hpurly pon5onnol costs.
Note:Fire prevention system plan review fees are found in Section Five.Fire Code-Annual Permits fee section.
H.ADDITIONAL OR SPECIAL INSPECTIONS
The fortowing faes are separara from and in addition to the permit fess and are collected in advance of work perfprm8d.
1.Bq]ml? on(second and subsequent rainWac io s)(Hourly Rate' $64
2.Inspections for which indicated(1-hour minimum)(Hourly Pate') $97
3.tnspeCttons outside of normal business hours(4-how minimum)ftu11y Rafe) 397
4.Inspections performed by outside consultants.[Any private or public Professional services contract needed will be —
billed 100%,plus 10%billing and administrative charges.)
Note:1 Fee is based on actual t oudy personnel costs.
Resolution 18- page 7 of20
Rev 6/17
60
2018
TYPE OF FEE Fee
SECTION THREE. CONSTRUCTION PERMITS(CD)(continued)
I.MISCELLANEOUS PF_RMIT•11FLATED FEES
Adult family home facility InUmto rt t3 hour minimum,Hourly Rate) $193
Automation(applies to all land use B davelopmenl ermitay;,Fee Is the greater of$30 or 31,f of the permit fee. $30
Digitizing for single-family plans submitted and permit issued _ $47
Dlgittang for commercial and multRemily plans submitted and permits Issued $140
Over-The-Counter(OTC)permit review $98
Singla-femlly solar panel I syslam permit fee S5
State Building Cods Council[SBCC}surcharge $5
For each additional muffi-farrigy housing unit on the same permit $2
Note:1. Fee is based on actual hourly personnel costs-
J.REFUNDS
Permit applications:The Building 08ldal may aulhofte the refunding of not more than 80%of the permit plan review fees paid,provided the applicant
presents a written request to withdraw the application prior to the commencement of staff review.The automation fees are non-refundable.[NOTE:
The Building Official does not have purview over another department's or jurisdiction's fees.Please apply for other potential refunds separately,if applicable.]
Issued permits:The Building Official may authorize the refunding of not more than 80%of other,non-plan review-related building permit fees paid,
provided the applicant presents a written request to cancel the permit prior to the commencement of any construction work covered by the permit
and/or prior to the completion of any inspections by City staff.The automation fees are non-refundable.[NOTE:The Building Official does not have
purview over another department's orjurisdJcllon's fees- Please apply for other potential refunds separately,if applicable.
K.PENALTIES
Any person who shall commence any work for which a permit is required by this Code without first having obtained a permit may be required to pay
double the permit fee fixed by this section for such work. Such double permit fee shall be in additional to any penalty for a violation of the provisions
of this Code.
SECTION FOUR. FALSE ALARM& AES
False Alarm Fee
Burglary
I st and 2nd false alarms in a registratfori.year•(July 1-June 30] Free
3rd false alarms in a registration pear(July 1-June Sp)"each alarm
4th false alarms in a taglBtrallorF year(July 1-June 30),each alarm $100
5th false alarms in a reglslralion ysar(July 1-June 30),each alarm $15D
6th and successive false alarms in a registration year[July 1-June 3D],each alarm $200
Robbery --
1st and 2nd false alarms in a registration year(July 1-June 3D) _ Free
3rd false alarms in a registration year Jul 1-Jufte 30,each alarm $75
4th false alarms in a regmWicin year(Jul 1-June 30),each alarm $150
5th false alarms in a registration year(July 1-June 30),each alarm $225
6th and suceesslve false alarms in a registration year(July 7-June 30),each alarm $300
Registration Fee $25
Late Registration Fee Panel Ly S50
Late False Alarm Payment Penally- _ 525
eGPPoaI Hearing Cancellation Fee 510
Resolution 18- page 8 of20
Rev 6//7
61
2018
TYPE OF FEE Fee
SECTION FIVE. FIRE CODE-ANNUAL PERMITS AND REVIEW,(FIRE)
Fre 0epartment Review and Inspection of Building Permits 15%of Bu7lding
Permit Fee,min
$77,25
Fire Prevention System Permits
ecr�n
Permit Fee(based on valuation) Per 18C S109.2
Plan Review Fee 65%of FP
Permit Fee
Outside Consullsnt pian review Actual oast
Addilienai plan review required by chaESesladditionslrevisions to plan,per hour or portion thereof $57.781fir
file;City ratains 520,00 of total lee lar processing
BECTION SIX. FIRMORKS.[FIRE)
Public Display Permit(together with$100 00 cash bond)
SECTION SEVEN. LAND USE.(CO)
A-_PRINCIPAL LAND USE AND SUBDIVISION-RELATED FEES:
Boundary Line Adjustment,Plus- $1,176
F1re Review U 5% rS�9
Kiblic Worka Review 5713
Binding Site Plan,Pius: $1,419
Fire ReVlew @ 5% $B9
Public Works Review $1.262
Lot Line Eliminatton $183
Plat,Preliminary.Plus: $4,213
Per Acre Fee q84
Fire Review 595 $210
Public Works Review_ a fee $3,616
Plus per arse fee $7p
Plat Final Plus: 1,780
Public Warks Review —VI—.515
PlatsShon 2-4 lots,Plus.- $1;413
PM Int
$82
Fire Review 0 5% $8g
Public Works Review
$1_,257
PIaL Short 5-9 Pots,Plus: _ $1,975
Per lot $82
rre Review- 536 $99
Publ c Waft Review 51.254
Pre-Applleation Meahng — $48.5
Process i-0Irectces Approval for Interpretations no charge
Process I-Other minor site revfaw ner twur $104
Resolution 18- page 9 of20
Rev 6117
62
2018
TYPE OF FEE Fee
SECTION SEVEN. LAND USE.(CD)(continued)
Process 2-Site Plan Review rBase Land Use Foe],Plus- $1,147
over 25,000 sqft _ $3$5
over 50,000 sqft $639
over 100,000 sqft $914
Fire Review Q 5% $5B
Public Works Review Base Fee,Plus: $1,168
Over 25,040 Sgti $280
Over 56,000 sgff $560
Over 100,000 sqft $840
Process 3-Project Approval[Base Land Use Feel,Plus: $1.353
over 25,000 sqft $365
over 50,000 salt $639
over 100,004 sqff $012
Fire Review 2 5% 859
Public Works Review Base Fee,Plus: $1,186
Over 25,000 sqft $280
Over 50,000 sqft $560
Over 100,000 sqft $840
Process 3-Applications(for radio tower 8 antenna structures for use by amateur radio operators
rei}ulred by FWRC 19.119.b0(3],Plus: 5183
Fire Review @ 5% $9
Process 3-Administrative Variances $2,077
Public Works Review $139
Process 4-Hearing Examiner's Aaclslon,[Base Land Use Fee],Plus: $2,443
Fire Review Q 5% $122
Public Works Review $1,681
Process 4-Haaring ftaminer Variance[Base Land Use Foe],Plus: $3,432
Public Works Review $420
Process 5-Quasi-Judicial Rezones l8ase Land Use Fee],Plus:
From one R5 deslgnatlon to another RS designation S62
Per Acre
$456
Maximum $20,079
From one RM deslgnatlon to another RM desi na8on 51.186
Per Acre
$1.460
Maximum
531,781
Process 5-Comprehensive Plan Amendments Base Land Use Feel,Plus: $912
Per Acre
$91
Resolution 18- page 10 of10
Rev 6117
63
2018
TYPE OF FEE Fee
SECTION SEVEN. LAND USE.(CD)(continued)
Process 6-Comprehensive Pian Amendments,Plus: _ $912
Per Acre $91
Public Notice Fee(Tor each required published notice) $153
SEPA City Center Planned Action,Plus:_ $237
Fire Review Fee A 5% $12
Public Works Review $156
SEPA Environmental Checklist Only,Plus: $1,67_9
Fire Review Fee Q 5% $84
Public Works Review $573
SEPA Checklist as Part of Pro_joct Plus: $1,020
Fire Review Fee et 5% $51
Public Works Review $350
Shoreline Permil,[Base Land Use Fee];Plus:
S'1#328
over$15,000 value $731
over$50.000 value $2,191
over$100,000 value $4,016
over$500,000 value $8.032
over$1,000.000 value $12,046
Public Works Review $1,261
Shoreline Conditional Use Permit,Plus: $3,869
Public Works Review
_ $2,336
Shoreline(Exemption Determination) $91
Shdrelina Variance,Plus: $2,790
Public Works Review $1,751
Z.mrhrg Compliance Review-Change of Use $15
B.MISCELLANEOUS LAND USE FEES:
Accessory Oweill ng Unita 1 hourminimun $183
Appeals $128
Appeall of Administrative Decision $193
Appoal of Hearing Examiner Dadslon $183
Appeal of Notice of Violation $530
Appeal of SEPA Determination
$128
Automation fee(Applies to all Land Use and Development permits) $21
fn•Hnme Day Cara Faclllttes: _
12 or fewer attendees $5q
Resolution/8- page 11 of20
Rev 6/17
64
2019
TYPE OF FEE Fee
SECTION SEVEN. LAND USE.[Co)(cantlnued)
Miscellaneous Zoning/Subdlvielon Fees
ExlwWon
requests and.gerKaa)zanEr)glsubdivisipn review nal Otherwise coveredby this schedule_{t hate minimtun�. $1D4,001hr
Toning inguides and determinations $106
Hlatorlo Desd�c naUnn Rev ew $55
Notas-,
1.Jlppaa]Fee shall be reimbursed in ft avant the raviewing authority determines that the appellant has substantial ly preval led in the appeal action
2.Thee fire district administrative review fee in art amounte9ual to 5%or ft land use fee imposed is charged and Collected by the Cit and nd pald to the
fire distrtct.
3.Additional fees w71 be re ulred la pay for anytime sant do Land Use ApOlwtions_by the Department of Public Works above the number at hours _
covered by the base amount allocated 14 Public Works for each application.
4. Fee Is based on esOmatad hourly staff costs.
C.REFUNDS OF LAND USE FEES.
The Filing Feas as set forth in the Fee Schedule for the City are established to defray the cost of posting and processing and the proceedings in
connection with a land use application. The Director of Community Development may authorize the refunding of not more than 80%of the
total application fees paid provided the applicant presents a written request to withdraw or cancel the application. The refund amount shall
be determined at the Director's discretion and be based on the amount of staff resources utilized at the time of the request
D.MULTIPLE FEES
When multiple land use fees are required for the same project,the highest fee shall be charged at full cost and each additional fee shall
be charged at 25%of listed cost.Exceptions:1)If a land use permit is required in conjunction with a subdivision application
(preliminary plat,short subdivision or binding site plan),full fees for both types of permit shall be charged.2)SEPA fees shall be
charged at the full rate shown.
Resolution 18-- page 11 of 10
Rev 6117
65
2018
TYPE OF FEE Fea
SECTION EIGHT, MISCELLANEOUS.(MAYOR]
Miscattansous Review,Inspection or other Activity(Land Use,Fublic Works&Building Permit Services):
Any public works,land use or building permit-related review,inspection or other activity not covered by the fee schedule,if performed
by a City employee,is based on actual hourly cost,plus benefits of 35%,plus overhead of 25%,plus a$15/hr computer usage fee.
Any private or public professional services contract needed will be billed 100%,plus 10%billing and administrative charges.
Maps,Plats,Miacalleneous _ Cost+10%
Fholocop!as,Black and White Per Page _ Per RCW 42.55 as amended
Pholocoples,Color Per Page _ Per RCW 42.55 as amended
Scanning Per raga Per RCW 42.56 as amended
D Size Rolled Plan Copies,Per Shoat Per RCW$2.56 as amended
E Size Rolled Plan Copies,Per Sheet Per RCW 42.5fi as amended
Audlo Duplication,Per CD Per RCW 42.56 as amended
Video Duplication,Per DVD Par RCW 42.88 as amended
Notary Public Service,Per document $rto
Clerk's Certification
7t1
Passport Application
Facsimile heaps ttrtcaminglout of 1st Psga $3
each additional page $t
Bound Printed Documents Actual Cost
Nom-sufficient Funds Fee S25
GIS Map and Data Requests•:
8 112 by 11-Paper-Color $4
8 1/2 by 11-paper-Blaok&White $3
8112 by 71-Mylar-Color $5
8112 by 11-Mylat-Black&White _ $q
11 by 17•Paper-CpEor $6
11 by 17-Paper-black&W hlle_ _ $4
11 by 17-Mylar-Color $6
11 by 17-Mylar-Black&While $5
Up to 34 by 44-Par-Color_ _ SID
Up to 34 by 44-Paper-Black d White $7
Up to 34 by 44-M lar-Color $S7
Up to 34 by 44-Mylar-Black&White $31
W1,Floppy Disk or CD ROM(perdisklCD) _ 62
• Maps that require extensive processing time or require additional ink and plotting supplies will be charged at a higher rate;
Applicable sales tax will be added to the costs
Staff Time to Complete_ Request,Per Hour
Cam uler Usage,Per Hour $15
Note:Staff time and computer usage will only be charged on requests for custom products.
Resolution 18- page 13 of10
Rev 6/17
66
2018
TYPE OF FEE Fp-
SECTION
-SECTION NINE. PARK ANO CITY FACILITY USE FEES.(PARKS) _
Steel Lake Picnic Rentals 8 Special Events
Picnic Rentals
Monday-Sunday
Reservallons are from 10:00 am-3 pm and 4:00pm-9$3.4m _
#1 Steel Lake Park Covered Area and Town$quare Park-Tabiea 12iCapp4ty 1200890 2
k40nda -Thursda $120
Friday-Sunday $150
#2 Sleek Lake Park and Town Square Park-Tables 8/Capacity 80i98Q 2
ManQa Thursday $75
Frldda}-Sunday $90
#3 Steel Lake Park and Town Square Park-Tables 8/CaWci(y 8008 2
_ Monday-Thursday $76
Friday-_Sunday _ $90
#4 Steel Lake Park and TuNrtSquare Park-Tables Mepacity 801f
080 1
Monday-Thursday $75
Friday-Sunda $90
95 Steel Lake Perk and Town Square Perk-Tables 12fCepadt.+,�11196A 11sma11_ba_11-p__ar_k__
-----
Monday-Thursday $7.5
Friday-Sunda $90
*Note:Groups over 120 require a Special Events Permits and subject to a different fee schedule and requirements.
Speclal Events
First three hours $alp
Hourlz rate after first 3 hours $70
Damage Deposit
Group Slze:
1-250 $100
251-500 $200
601.800 $300
800-loon $400
Refundable If no damage orFMtu
Addl(Iorral charges on ALL p2MiW.reserydtlons:
CIty-supptled addlliansl tabled$15 ea
City-supplied additional trash cans/$5 es.
Eleetrlcity,$50 per day
Stage$160.00 par Is
City Nall Room Rentals
Council Chambe(per hourl_ $60
Non-Council Chamber Meedng Rooms(per hour)_ $30
Resolution 18- page 14 of20
Rev 6/17
67
2018
TYPE OF FEE F
SECTION TEN.PUBLIC WORKS.(PW)
A.Building Moving and OversixelOverweight vehicle Permit
1. BulIdfng moving through My _ 5144
_2. Bullding moving imp or vrllhkn GIS 5144
Pre-move inspectior7,the h^yher of actual cast ar $210
3. Ovw5izelovarweight vehlcle permlt 5144
S.Street andlor Easement Vacation Application
1-300 Ilnesl real S653
every700llneal feat Ihereaiter,par 100 LF $144
C.Right-of-Way Use Permit, Includes 1 inspection
1.Individual single family homeowner applications $281
2.All other appllcaUons _ $53$
3.Sulomant 1
pR p art raAew Tee for ani and nil p'71",per hour $139
4_Su�pplamenl eorrwucilw Inspectlon for any and all permits,per hour $115
5.Inspection outside of normal business hours(at standard Inspection rale tllne8 1.51 _ $173
6.Weekend,holiday,and emergency call out Inspection(4 hours minimum) $173
7.Re-Inspectlon $178
8.Job start penalty fee $200
A.Right-e-Way Code Variance Request,plLrs records fee' $279
E.DeVelapment Review Fee.
1. Single Famlly _ S209
2. Short Subdivisions Construction Plans(Includes submission&1 resubmission $1,669
a.Supplemenial plan revlewlconstructlon service_fee,per hour(For adciilional resubmission} $139
b.Conslruclion Ins cation Fee,per hour $115
3. Subdlvlalons and Commercial/Industrial Developments $2,503
Construction Plans(hZudes submission&1 resubmission)
a.Supplemental Elan reviewfcor4sWdlon service fee.per hour $139
b.Consimclion Inspection Fee,per hour $115
F. Concurrency
Trips generated;
If less than 10 tops $1,669
If between 10 and 50 trips $4;790
If between 50 and 500 trl S $8,780
-..._-
-
If Shuster then 500 Irips $14.044
G.Miscellaneous Public Works Permits and Sarvh=(Same fee structure under Section
NinelMlscellaneous Fees)
"Recording Fee per chapter 36.198.010 RCW and as amended and K.C.Code 1.12.120 and as amended
SECTION ELEVEN. RIGHT-OF-WAY ACTIVITY. FI
Right ofd Activity Permit Fee S42.50
SECTION TWELVE.TAXICABS.
Pursuant to King County Fee Schedule
Resolution 18- page 15 of 20
Rev 6/17
68
2018
TYPE OF FEE Fee
SECTION THIRTEEN.IMPACT MITIGATION.
School Impact Fee FWPS RESOLUTION#2017.11).
Single-Family Residences,per dwelling unit $6,842
Plus City Administrative Fee Q 5% $342
Multi-Family Residences,per dwelling unit $20,086
Plus City Administrative Fee Q 5% $1,004
Mixed-Use Residential in accordance with Ordinance No.95-249 $10,043
Plus City Administrative Fee Q 5% $502
—Ordinance No.14-757 provides 50%reduced school Impact fee within City Center Zone.—
Traffic Impact Fee(PW):
Land Use
A. Residential _
Single Family(Detached)per dwelling $3,875
Multi-Family per dwelling $2,514
Senior Housing per dwelling $951
Mobile Home in MH Park per dwelling $1,811
B.Commerical-Services _
Drive-in Bank per sf/GFA $25
Hotel per room $2,588
Motel per room $2,061
Day Care Center per sIVGFA $20
Library per sf/GFA $10
Post Office per sf/GFA $16
Service Station per VFP _ $10,339
Service Station with Minimart per sf/GFA $54
Auto Care Center per sf/GLA $6
Movie Theater per seat $149
Health Club per sf/GFA $9
C.Commercial-Institutional
Elarnenlary Schad per sfIGFA $2
MiddlelJr High School per sitGFA $3
High School per sf/GFA $3
Assisted Living,Nursing Home per bed _ $675
Church per sf/GFA $2
Hospital per sf/GFA $4
D.Commercial-Restaurant
Restaurant per sf/GFA $17
High Turnover Restaurant per sfIGFA $17
Fast Food Restaurant per sf/GFA $37
Espresso with Drive-Through per sVGFA $33
Resolution 18- page 16of20
Rev 6117
69
2818
TYPE OF FEE Fee
SECTION THIRTEEN.IMPACT MITIGATION.(continued)
E.Commercial-Retail Shopping
Shopping Center per sfIGIA $6
Supermarket per sf/GFA $18
Convenience Market per sfIGFA $34
Free Standing Discount Store per sfIGFA $8
Hardware/Paint Store per sf/GFA $4
Specialty Retail Center per sf/GFA $3
Furniture Store per sf/GFA $1
Home Improvement Superstore per sf/GFA
$4
Pharmacyi with Drive.Through per sf/GFA 310
Car Sales-New/Used per stIGFA so
F. Commercial-Office
General Office per sf/GFA $6
Medical Office per sf/GFA $11
G.Industrial
IAght Indusiry/frlanurectur1%per sf/GFA $4
Heavy Industry per stIGFA $3
Industrial Park per sf/GFA $4
Mini-Warehouse/Storage per sf/GFA $1
Warehousing per sf/GFA $1
City Center impact Fee Rates
A.Residential
Multi-Family(CC)per dwelling
$1,811
Senior Housing(CC)per dwelling $685
B.Commercial-Services
Drive-in Bank(CC)persf/GFA $1a.
Day Care Center CCper sf/GFA $14
Library(CC)per sf/GFA $7
Post Office(CC)per sf/GFA $11
Movie Theater(CC)per seat $185
Health Club(CC)per sf/GFA S6
C.Commercial-Restaurant
Restaurant(CC)per sf/GFA $12
High Turnover Restaurant(CC)persf/GFA $12
Fast Food Restaurant(CC)per sf/GFA $26
Resolulion 18- page 17 of 20
Rev 6117
70
2018
TYPE OF FEE Fee
SECTION THIRTEEN.IMPACT MITIGATION. (FWPS RESOLUTION#2016-10)Nontinued)
D.Commercial•Retail Shopping
Shopping Center Eq per sflGLA gd
Supermarket(CC)per sVGFA $13
Pharmacy with Drive-Through(CC]per sf/GFA $7
E.Commercial-Office
General Office(CC)per sf/GFA $4
Medical Office(CC)per OGFA S7
GFA=Gross Floor Area
GLA=Gross Leasable Area
CC=City Center
For uses with Unit of Measure/n sF,trip rate is given as trips per 1,000 sF
VFP=Vehicle Fueling Positions(Maximum number of vehicles that can be fueled simultaneously)
Note: City Administrative fee of 3%will be added to the total Traffic Impact Fees charged.
SECTION FOURTEEN.PVS LIC SAFETY,[PD}
Photocopies.Black and White Per Page $0.15
Photocopies,Color Per Page $0.25
Scanning Per Page _ $0.15
Photograph Duplication(from Flm) $2 per photot$10 min
Video Dupiicallon,Per DVD 525.00
Digital Image Duplication,Per CD $10.00
Fingerprint Card
_ $10 1st/$3 ea add'I
Concealed Pistol License
Fees may change pursuant to State of Washington Firearms fee schedule
Conoealed Pistol License-New $qg
Concealed Pistol License -Renewal $
Canceled Pistol License-Dupllcale/Reissuance $50
Lamination
$5
Concealed Pistol License Late Renewal Fee $10
TMMC School includi Police and Court Coate 5175
Resolution 18- page 18 of 20
Rev 6/17
71