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AG 17-176 RETURN TO: KRISTEN GREGORY EXT: 6769 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: PID 1 ORlGfNA7I'ING STAFF PERSON: KRISTEN GREGORY EXT: 6 769 3. DATE REQ.BY:_1 0/20/20so I can revise T. TYPE OF DOCUMENT(CHECK ONE): 0 CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) F-j PUBLIC WORKS CONTRACT I I SMALL OR LIMITED PUBLIC WORKS CONTRACT' • P ROFES SION ALSERVfCE AGREEMENT E.) MAINTENANCEAGREEMENT • GOODS AND SERVICF,AGREEMENT R HUMAN SERVICES/CDBG • REAL ESTATE DOCUMENT M SECURITY DOCUMENT(E.G,BOND RELATED DOCUMENTS) 1::::1 ORDINANCE 0 RESOf.,UTION 1191 C'ON-1'RACI'AMENDMEN-f'(A(3#):,,?Lu1t-17C, F1 INTERLOCAL !I OTI-IrR J. PROJECT NAME, Pro Touch Auto Interiors -'Goods&Services'Agreernent extension for Cleaning,Detailing,and Interior Repair of Vehicles .............................. 6. NAME OF CONTRACTORo Pro touch Auto Interiors ADDRESS: 31414 PACIFIC FIWY S FEDERAL WAY,WA 98003 TELEPHONE 253-661-3525 E.-MAIL:PROFOUCH AUTO@COMCAST NET 'FAX: . .. ................ SIGNATURENAME: ............. ----------- ..................... ..,,. ......w...--. ITLE ..................... 7. EXFIIB ITS AND A.T`fAC1 IMENTS:A SCOPE,NVORKOR.SERVICES A COWENSA.11ON El INSURANCE REQUIREMEN-f'S/CETUfIFICA."f'[.,,' 0 ALI., OTHER.REFERENCED EXHIBITS 1-1 PROOFOFADTHORITYTO SIGN E.1 REQUIRED LICENSES IN PRIOR CONTRACT/AMENDMENTS 8. TERM: COMM/ NCEMENTDATE: extension COMPLETION DATE. 12/31/2024 ............... .............. 9. TOTAL COMPENSATION$15,000 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (11:CALCULATED ON HOURLY LABOR CHARGE-A`FFACf-I SCHEDULES OF EMPLOYEESTITLES AND HOLIDAYRATES) IZI:IM[3l.JfZSA13LEEXPENSI.-',:F.-.IYES LINO IF YES,MAXIMUM DOLLAR AMOUNT: $ I';SAI�J.S FAX OWED FOYES ONO JFVES,$ ..................m...- PAID BY:0 CONTRACTOR El CITY Rll-'TAINAGE: RETAINAGE AMOUNT: C-IRE-IAINAGEAGREEMENT'(SEE CONTRAC'I') OR r.-.1RETAINAGE BOND PROVIDED ILK PIJ RCI IASI NG: ll LEASE CHARGE TO: 504-1100-043-521-10-480 10. DOCUIMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL DATE APPROVED El PROJECTMANAGER ................ 0 DIRECTOR ...... E] RISK MANAGEMENT (11PAPPI-ICABLE) . ..................................... 1.51 1.,AW DK 10..23-2020 ...............................__'. __--- .......... 11. COIJNCIII.,APPIZOVAL(IFAI'Pl.,ICA.Bl..,E) CommirFEE APPROVAL DATE„ COUNCit.,APPROVAL DATE:................. 12. CONTIRAcr SIGNATURE ROUTING Cl Sl:N'l"l'OVI..".NDOR/CON'f'RAC'I-OR DATE SENT- DATE RECD,............ f.:::I ATTAC[I: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,,fACENSES,EXHIBITS D CRIAI'E ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff i f 1 lecessary and feel free to set notification rnore than a month in advance if council approval is needed.) INITIAL/DATE"SKiNf"D LAW DEPARTMENT *?1y- ­- C.......... .......... SIGNA­1'ORY(MAYOR OR DIRECTOR) 'j 12- t 5 �.�. ASS[WQH)AG4 AtyPr r ,, I INC I,I.RK TAW COMMENTS: .................................................................. ... ................. ...... --------- ...... ........................ ................. .......................................... ...................... ................... ........... ..................................... ....................--_ ............ ------- X001 CITY OF Off Y HALL 33325 8th Avenue South Federal Way edeyW Way,'UWP, 98003-6325 (253) 835®7000 r.a tyof ederah ay.com AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR CLEANING, DETAILING, INTERIOR REPAIR OF VEHICLES This Amendment ("Amendment No. I") is made between the City of Federal Way, a Washington municipal corporation("City"), and Pro Touch Auto Interiors, Inc., a Washington corporation("Contractor"). The City and Contractor (together"Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Cleaning, detailing, interior repair of vehicles ("Agreement") dated effective November 21, 2017, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than October 1, 2023 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY F: CITY HALL Way 33325 Avenue South Federal Federal y® A 98003-5325 (253) 535-7000 www ci ffedera! y com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: ATTEST: 9 J" err. 1, Mayor ,1Stcpl�,a i.ic Courtney, C1 IC, City Clerk f DATE: . �.. .......mA. APPROVED AS TO FORM: J. Ryan Call, City Attorney PRO TOUCH AUTO INTERIORS, INC.. By. ," Printed Name: Li� > 11-11 ` ., Title: \ .. Date: STATE OF WASHINGTON ) ss. COUNTY OF :.. Y personally Pp r e 9 or e� k��," � .fine known to be the me On this sonam appeared before ,gyoy m 5 that executed the foregoing instrument, aild acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of �D� r�, b Notes s rated name j� , Not s signature � � p rotary Public n a� JEANETTE M WHEELER for the State of Washington. Notary Public My commission expires ; �,.,,, -' State of Washington Commission# 135746 My Comm. Expires May 2, 2024 AMENDMENT - 2 - 3/2017 CITY OF CITY HALL 33325 8th Avenue South �Federa�l Way Federal Way,WAS. 08003-6325 (253) 835-7000 www cityoffederalway coat EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Services,the City is not adding any compensation to this agreement and the total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall remain an amount not to exceed Fifteen Thousand and NO/100 Dollars ($15,000.00). 2. Method of Compensation: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor based on the following updated rates: Wash only(Oversized) vehicles - $40.00 Animal control before tax. • Full detail (Interior/Exterior wash& wax) vehicles - $160.00 before tax. • Full detail with COVID 19 precautions (Interior/Exterior wash&wax)vehicles - $175.00 before tax. • Upholstery-Wholesale cost (Includes material for 1 panel) $225.00 before tax • Bio Hazardous interior cleaning for patrol car(fee added for rag and tool disposal) $65.00 before tax AMENDMENT - 3 - 3/2017 II RETURN TO: Kristen Gregory EXT: 6769 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: KRISTEN GREGORY EXT: 6769 3. DATE REQ. BY: 10/6/17 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT X GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG #): ❑ OTHER ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. BoND RELATED DOCUMENTS) ❑ RESOLUTION ❑ 1NTERLOCAL 5. PROJECT NAME: CLEANING, DETAILING, INTERIOR REPAIR OF VEHICLES 6. NAME OF CONTRACTOR: _PRO TOUCH AUTO INTERIORS ADDRESS: _31414 PACIFIC HWY S FEDERAL WAY, WA98003 TELEPHONE _(253) 661-3525 E- MAIL: _PROTOUCHAUTO @COMCAST.NET FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: X SCOPE, WORK OR SERVICES X COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 101012,07.0 8. TERM: COMMENCEMENT DATE: 10/6/2017 COMPLETION DATE: 9. TOTAL COMPENSATION $ NOT TO EXCEED $15,000 ANNUALLY (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROV] ❑ PURCHASING: PLEASE CHARGE TO: 5.44- 1k00-01-13"gal -lO -Lis0 10. DOCUMENT /CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ..++7 /4/.2/17 ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW ZNt L lot hot t ll. 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) AW DEPARTMENT SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: ---q121404- INITIAL / DATE SIGNED wawa AG DATE SENT: aoxis arost atoitki- 40640k A4c -Fww L L w -food . ivvk4te C cii •fc 4CITY OF ., Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalway com GOODS AND SERVICES AGREEMENT FOR CLEANING, DETAILING, INTERIOR REPAIR OF VEHICLES This Goods and Services Agreement ( "Agreement ") is made between the City of Federal Way, a Washington municipal corporation ( "City"), and Pro Touch Auto Interiors, Inc., a Washington corporation ( "Contractor"). The City and Contractor (together "Parties ") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: PRO TOUCH AUTO INTERIORS, INC.: Pro Touch Auto Interiors, Inc. 31414 Pacific Hwy S Federal Way, WA 98003 (253) 661 -3525 (253) 661 -3524 protouchauto @comcast.net CITY OF FEDERAL WAY: Federal Way Police Department 33325 8th Ave. S. Federal Way, WA 98003 -6325 (253) 835 -6769 (253) 835 -6899 Kristen .gregory@cityoffederalway.com The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than October 1, 2020 ( "Term "). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit "A," attached hereto and incorporated by this reference ( "Work "), performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the Puget Sound region in effect at the time those services are performed. The Contractor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's fmal acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts shall be used; rebuilt or used parts are not acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the GOODS AND SERVICES AGREEMENT - 1 - 9/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www.cityoffederalway.com City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time, Documentation, and Inspection. Work shall begin immediately upon the effective date of this Agreement. Work shall be subject, at all times, to observation and inspection by and with approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Work in accordance with this Agreement, notwithstanding the City's knowledge of defective or non - complying performance, its substantiality or the ease of its discovery. 2.4 Clean Up. At any time ordered by the City and immediately after completion of the Work, the Contractor shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth on the signature block of this Agreement. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit `B," attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit `B," the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Work have been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work has been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work does not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defective or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective, unauthorized, or otherwise do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to GOODS AND SERVICES AGREEMENT - 2 - 9/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835-7000 www cityoffederaiway com complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non - Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Payment: Waiver of Claims. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub - contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor' s indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. GOODS AND SERVICES AGREEMENT - 3 - 9/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www cityoffederalway com 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non - owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit of Liability. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City' s recourse to any remedy available at law or in equity. The Contractor' s insurance coverage shall be primary insurance as respect the City. Any insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3. Additional Insured, Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all GOODS AND SERVICES AGREEMENT - 4 - 9/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835-7000 www.cilyoffederalway.com funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR / EMPLOYEE CONDITIONS. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safety. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, including without limitation, all OSHA/WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296 -155 WAC), General Safety and Health Standards (Chapter 296 -24 WAC), and General Occupational Health Standards (Chapter 296 -62 WAC). Contractor shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe passageways at all road crossings, crosswalks, street intersections, post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by the performance of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor GOODS AND SERVICES AGREEMENT - 5 - 9/2017, CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835-7000 www.cityoffederalway.com or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non - discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non - assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91 -54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all GOODS AND SERVICES AGREEMENT - 6 - 9/2017 41146b, CITY OF CITY HALL 33325 Fe d e ra I Way Feder 8th Avenue So � Federal Way, WA 98003-6325 3 -6325 (253) 835 -7000 www c,tyoffederalway com other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] GOODS AND SERVICES AGREEMENT - 7 - 9/2017 4Federal Way y CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835-7000 www cityoflederalway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: DATE: 0! /I 7 UCH AUTO INTERIORS, INC.: Atetti3O ed cr0 Title: V C� pYe 5 i o- DATE: 0 -0 STATE OF WASHINGTON ) ) ss. COUNTY OF ATTEST: elAtC ie Courtney, CMC, City APPROVED AS TO FORM: J. Ryan Call, City Attorney On this day personally appeared before me Tenn Te_rC2 ro , to me known to be the 1 ci - 5 of Pro c To tech Atkin. i 4€i i ors c , that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this a off` day of L. 4404 0 a 49 1 o1� tom'; �- %o LO "gI'F `OF aW b Notary's signature Notary's printed name ° Grk clhe n L S urn Notary Public in and for the State of Washington. My commission expires a .a(,)_19 t■SoJen -6b(Lr , 201'7. a-c GOOI9§0411{3X6iVICES AGREEMENT - 8 - 9/2017 CITY OF Federal Way EXHIBIT "A" SERVICES 1. The Contractor shall do or provide the following: CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835 -7000 www atyoffederalway com Cleaning and detailing of marked and unmarked sedans and SUVs. Upholstery repair if requested, including the following services: • Wash only (Oversized) vehicles • Full detail (Interior /Exterior wash & wax) vehicles • Upholstery - Wholesale cost (Includes material for 1 panel) • Bio Hazardous interior cleaning for patrol car (fee added for rag and tool disposal) GOODS AND SERVICES AGREEMENT - 9 - 9/2017 CITY OF Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003 -6325 (253) 835-7000 www.cityoffederatway.com EXHIBIT "B" COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Fifteen Thousand and NO /100 Dollars ($15,000.00) 2. Method of Compensation: Unit price plus sale tax In consideration of the Contractor performing the Services, the City agrees to pay the Contractor: • Wash only (Oversized) vehicles - $40.00 Animal control before tax. • Full detail (Interior/Exterior wash & wax) vehicles - $150.00 before tax. • Upholstery - Wholesale cost (Includes material for 1 panel) $225.00 before tax • Bio Hazardous interior cleaning for patrol car (fee added for rag and tool disposal) $65.00 before tax GOODS AND SERVICES AGREEMENT - 10 - 9/2017 9/28/2017 Corporations: Registration Detail - WA Secretary of State PRO TOUCH AUTO INTERIOR INC UBI Number 602917692 Category REG Profit/Nonprofit Profit Active /Inactive Active State Of Incorporation wA WA Filing Date 01/01/2010 Expiration Date 01/31/2018 Duration Perpetual Registered Agent Information Agent Name JENNYTERCERO Address 31414 PACIFIC HWY 5 City FEDERAL WAY State WA ZIP 980035404 Special Address information Address PO 80X3221 City FEDERAL WAY State WA Zip 980630000 Govemng PYxsons(as defined in RCw2395. 105( 12)( htlp0/ appkgwagwm cw /a,pdefaliraspe?dte=23.95.105)) Title Name Governor TERCER0 , JENNIFER Governor TERCER0, DAVID https://www.sos.wa.gov/corps/search_detail.aspx?ubi=602977692 1/1 CITY OF FEDERAL WAY ❖ TELEPHONE QUOTATION FORM DETAILED DESCRIPTION: (Include Item /Part Numbers, Quantity, Description) Detail service, interior /exterior wash and wax for marked and unmarked PD vehicles. COMPANY A Jim's Detail in Federal Way COMPANY B Pro Touch Auto Interiors in Federal Way COMPANY C Auburn Volkswagen In Auburn, Wa Representative Ryan Cates Representative Dave Tercero Representative 253- 874 -0766 Phone Number 253- 886 -5050 Phone Number 253 - 632 -4134 Phone Number $200.00 Price Quote $150 Price Quote $120 sedans $150 SUVs Price Quote $50 to $100 additional charges For Sap, bio hazzard Additional Charges? $65 for bio hazzard Additional Charges? biohazard upcharge Additional Charges? TOTAL PRICE TOTAL PRICE TOTAL PRICE next day pickup Delivery Date? next day pickup Delivery Date? next day pickup Delivery Date? Company Chosen: A B C PO No.: Budget Code: Requested By: Kristen Gregory Date: 10/4/17