Parks Comm PKT 12-07-2017City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
December 7, 2017 City Hall
6:30 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — November 2, 2017; Regular Meeting Minutes.
4. PRESENTATION
Topic Title/ Description Presenter
A. Brooklake Trail Connection Doucette
5. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. Approval of 2018 Work Plan Gerwen
B. Chair and Vice Chair Elections Belvin
6. STAFF REPORTS
Topic
Title/ Description
Presenter
A.
Panther Lake Trail Improvements
Ikerd
B.
Park Path Asphalt Repairs
Ikerd
C.
PROS Plan Update
Hutton
D.
Special Olympics Update
Hutton
7. OTHER BUSINESS
8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on December 12, 2017 at
5:00pm.
9. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
January 4, 2018
g-lparks comm mtg notes12017V2 -07 -2017 agenda.doc
November 2, 2017
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
MEETING MINUTES
Hylebos Conference Room
6:30 p.m. City Hall
Chair Berger called the meeting to order at 6:30pm.
Present: Chair Dave Berger, Vice Chair Laura Belvin, David Musick, Steve Payne, David Wilson, Dawn Coggins,
and Anthony Murrietta
Unexcused: Roger Flygare
Excused: Michael Campsmith, George Pfeiffer
Staff. Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke,
Administrative Assistant H.
Guest: None
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Musick moved to approve the October Parks and Recreation Commission regular meeting minutes
as written. Commissioner Wilson seconded. Motion passed.
COMMISSION BUSINESS
2018 WORK PLAN
The Parks Commission and Parks staff reviewed a draft of the 2018 work plan. Mr. Gerwen reviewed some of the
changes / additions to the work plan.
2018 Volunteer Events
The date for Parks Appreciation Day has not yet been determined. Mr. Gerwen suggested adding another volunteer
event called Serve Day. Serve Day is organized by We Love Our City, which is a conglomeration of congregations
in the community. This is a large community volunteer event which is held on a Sunday in October. This is not a
city sponsored event, but they do have city parks as one of their volunteer sites. Commissioner Musick was
concerned that the event is religious based and suggested adding a new volunteer event in the Fall. Mr. Gerwen
stated that it does not revolve around congregations. This event will be added to the work plan and the commission
will discuss their level of involvement in the event in 2018.
Red, White & Blues & Special Olympics
The 2018 Special Olympics USA will take place in Seattle, and they are scheduled to use venues in Federal Way
from July 1 - July 6. They will be using Town Square Park, Celebration Park, and the PAEC. This will overlap
with the Red, White & Blues Festival. Staff is not sure what the commission's involvement will be, but it will have
a large impact, and staff will need the support.
g: \parks comm mtg notes \2017 \11 -02 -2017 minutes.doc
Parks and Recreation Commission, November 2, 2017 Page 2
Trail Connectivity
No change
Annual Playground Equipment Replacement
At the last meeting the commission had decided to replace the equipment at Wedgewood first. Since the last
meeting, there has been damage to the slide at Mirror Lake. Due to continued vandalism that was creating an unsafe
area, staff had to remove the slide. The quote on a new slide is approximately $6200. With the condition of the
current playground, it may not be worth it to spend money on a new slide. Mr. Gerwen stated the slide was a major
component to the play equipment. Mr. Gerwen will get cost estimates for both playgrounds. Task two was changed
to read Wedgewood and/or Mirror Lake Park.
Parks, Recreation and Open Space Plan
The PROS plan will be adopted in 2019. The commission added a fifth task to forward recommended plan to
Council for approval.
Panther Lake Proiect
Task two was changed to: Make a recommendation for project bid award to Council.
Brooklake
Mr. Ikerd reported that the Public Works department received a grant for a trail connection from the boardwalk
overlook to the Brooklake Community Center. The commission has asked for a presentation from Public Works
regarding the project. Task 1 has been changed to: Participate in the process to develop the scope of the Master
Plan process.
Lakota Park
Commissioner Pfeiffer was unable to attend the meeting but submitted an email stating that he would like Lakota
Park redesign and/or improvements with or without the School Districts support added to the work plan. This
project was not identified in the School Bond. Discussion was held on the language "with or without the School
Districts support". The city will have $500,000 in 2018, and that's not enough to make the needed improvements.
The city needs the School District's support in this project. Chair Berger stated that the commission needs to know
exactly what the School District is thinking about on Lakota. It's worth it to have it on the work plan.
Commissioner Coggins added that what the commission is trying to accomplish is to highlight the project. This
item was added to the work plan with revised language.
STAFF REPORTS
PANTHER LAKE TRAIL IMPROVEMENTS
Mr. Ikerd signed -off on the Special Use permit and sent it back to King County. The county responded that they
will forward the permit on, and review the plan. The contractor is ready to do the soil test, and the Architect can
continue to work on the drawings and we are still hoping to go out to bid in January or February.
PARK PATH ASPHALT REPAIRS
Mr. Ikerd reported that everything is completed except for Olympic View and a small portion of Steel Lake and
Heritage Woods. Staff has been receiving a lot of positive feedback from the community. The contractor is waiting
for the next break in the weather to complete the project.
PROS PLAN UPDATE
The stakeholders meeting scheduled for October 26 was cancelled, and has been rescheduled for December 7. The
consultant will be presenting a strikethrough draft of the plan with suggested changes at the next stakeholder
meeting. Staff has been busy working on items that they are responsible for, to submit to the consultant.
g: \parks comm mtg notes \2017 \11 -02 -2017 minutes.doc
Parks and Recreation Commission November 2 2017 Paee 3
OTHER BUSINESS
Mr. Ikerd and Mr. Gerwen met with the citizen that has had an ongoing concern about wanting to limb up the trees
at the Annex area. Mr. Gerwen stated that the citizens concern is safety, and has some ideas on what should be
done. The citizen would like to see things limbed up and anything that is on the ground completely dropped. Mr.
Gerwen stated that what he is suggesting is not acceptable from forestry and arboriculture practices. Some of the
low growing vegetation is necessary for the health of the trees. There are good clear lines in the parking lot of the
Annex. There are some areas on 312`h where the brush has grown back. Staff did commit to try and get some things
limbed up, and that will occur as time allows. Chair Berger asked how he reacted to staff's comments. Mr. Ikerd
stated that they all listened to what each other had to say, but feels that he did not agree with the staffs point of
view, so they agreed to disagree, but that the staff would do what was reasonable.
Chair Berger stated that he will not be at the December meeting, and anybody who has an interest in being Chair or
Vice Chair should express their interest to Vice Chair Belvin. Commissioner Murrietta asked Chair Berger if he
was interested in being Chair again. Chair Berger answered that he would prefer not to be Chair next year, but he is
open to it. He says that there is talent in this commission, and there are several members that have been here several
years, and he thinks they should move up into leadership, and those that have had the opportunity should go back to
being non - leaders. Commissioner Murrietta asked Vice Chair Belvin the same question and she answered that she
was surprised that Chair Berger was not going to be Chair again, but as Vice Chair she would be willing to be
Chair.
Mr. Ikerd reported that Public Works will be repairing the Berm, and putting in a new pipe at Lakota Park.
Presentation
Brooklake Trail Connection
Commission Business
Chair and Vice Chair Elections
Staff Reports
Special Olympics
2018 Work Plan
PROS Plan Update
Panther Lake Trail Improvements
Park Path Asphalt Repairs
NEXT MEETING /AGENDA ITEMS
ADJOURNMENT
A motion was made by Coggins and seconded by Payne to adjourn the meeting.
Chair Berger adjourned the meeting at 7:35 pm.
g: \parks Comm mtg notes \2017 \11 -02 -2017 minutes.doc
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