PRHSPSC PKT 12-12-2017City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
December 12, 2017 City Hall
5:00 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of November 14, 2017 Minutes
B. Retaining Vehicles and Equipment that were Planned for
Surplus
5. COUNCIL DISCUSSION ON EMERGING ISSUES
• Senior Issues
6. PENDING ITEMS
7. NEXT REGULAR MEETING: January 9, 2018
8. ADJOURNMENT
Committee Members
Mark Koppang, Chair
Lydia Assefa- Dawson
Martin Moore
K: \PRHSPS Committee \2017 \12 -12 -2017 Agenda.doc
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Presenter Page Action Council
or Info Date
3 Action N/A
Hutton 5 Action Consent
1/2/18
City Staff
John Hutton, Parks Director
Mary >aenicke, Administrative Assistant II
This Page Left Blank Intentionally
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday November 14, 2017
5:00 p.m.
SUMMARY
Committee Members in Attendance: Committee member Moore
Chair Koppang and Committee member Assefa - Dawson were in attendance via the phone
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Chief Andy Hwang, Yarden Weidenfeld, Senior Policy Advisor, Eric
Rhoades, Assistant City Attorney, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jeff
Watson, Community Services Manager and Mary Jaenicke, Administrative Asst. II.
Guests: None
Committee member Moore called the meeting to order at 5:01 pm
Commission Comment: None
Public Comment:
Bob Woolley - Lake Jeane resident. Mr. Woolley stated that Yarden has done a great job, and has
allowed him to participate, but their solution making is coming to an abrupt end. Mr. Woolley stated that
the creation of a Lake Management District (LMD) will not be supported by the majority of the residents.
It pushes the responsibility to the residents who do not cause and do not have a role, other than being the
recipients of non - action, and that non - action is both at the Club, DOE and the City's doorstep. Mr.
Woolley stated that he will lead the charge of the residents to not support an LMD. Mr. Woolley is here
as an advocate for a public nuisance ordinance. There is litigation, and there is no solution in sight, but it
has been promised. His litigation has been postponed three times waiting on the current litigation.
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the October 10, 2017 minutes as written. Chair
Koppang seconded. Motion passed.
Agreement between the Washington Traffic Safety Commission (WTSC) and the Federal Way
Police Department to Provide Grant FundinE for Traffic Enforcement
Chief Hwang stated that the Police Department would like to accept grant funding from the WTSC in the
amount of $26,900. This funding will go towards DUI, speeding, seat belt, motorcycle and distracted
driving enforcement. Committee member Assefa- Dawson asked if this money can be used for staffing.
Chief Hwang answered that helps staffing by putting more officers on the street, but it does not go
towards adding additional staff. It's geared towards improving the roadways statewide. Committee
member Moore stated that he has heard concerns regarding traffic and speeding in neighborhoods. He
would like to know how much of this funding is allocated towards neighborhood enforcement. Chief
Hwang answered that if there is a problem area where they need to put emphasis, the Lt. that allocates the
hiring of the officers for traffic enforcement can assign them anywhere in the city for traffic enforcement.
There are also other methods for speed control such as the speed trailer and traffic motorcycle officers.
Committee member Moore moved to forward the IAA between the WTSC and the Federal Way
Police Department to the November 21, 2017, City Council consent agenda for approval. Chair
Koppang seconded. Motion passed.
K:\PRHSPS Comm ittee\2017 \11 -14 -2017 Mins.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 14, 2017 Summary
Page 2
"On -Call" Electrical Services Bid
Mr. Ikerd reported that staff sent out bids to 43 companies on the Municipal Research and Service Center
(MRSC) roster and received three bids. JGM Technical Services was the lowest responsive bidder. Staff
have used them for the past six years, and are pleased with their work. Committee member Moore
moved to forward the authorization of a bid award for "On -Call" Electrical Services in the
amount of $99,000 to JGM Technical Services to the full Council to the November 21, 2017 consent
agenda for approval. Committee member Assefa- Dawson seconded. Motion passed.
Second Amendment to the Svneray Building Services, Inc. Agreement
This is a second amendment for our janitorial service that provides service at City Hall, Police Evidence
Building, and the Maintenance Building. Staff is pleased with their service. Staff would like to amend
their contract term for an additional two years and increase their compensation for an additional $99,200,
for a contract total of $297,600.00. Committee member Moore moved to forward the proposed
agreement to the November 21, 2017 consent agenda for approval. Chair Koppang seconded.
Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
Senior Issues
Committee member Moore will be moving this item to the December agenda. He stated that he has
spoken with Committee member Assefa- Dawson regarding creating a task force. Committee member
Assefa- Dawson stated that she would like to create a task force to study what other cities are doing. She
would like to have a clear understanding of what this commission would be doing. Chair Koppang spoke
with the Parks Director in Des Moines, and they have a Legacy Commission. He has also spoken with the
Mayor and they agree that the seniors have a lot to offer the city and they could potentially be tasked
with providing insights beneficial to the city as a whole. There may be some non - specific things that they
could be tasked with and provide the information to the city. It's all about structure. Deputy Mayor
Burbidge encouraged the exploration of terminology that respect elders, and avoid negative connotations.
Aging tends to denote more problematic situations. The commission would be addressing problems that
would be encountered but on the other hand, do not exclude the opportunities that occur with increasing
maturity. Committee member Assefa- Dawson stated that this could be a part of the study. They could get
ideas and suggestions from people that are in that age group.
PENDING ITEMS
None
NEXT REGULAR MEETING
December 12, 2017
ADJOURNMENT
Meeting adjourned at 5:30p.m.
4
COUNCIL MEETING DATE: January 2, 2018 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RETAINING VEHICLES AND EQUIPMENT THAT WERE PLANNED FOR SURPLUS
POLICY QUESTION: Should the Mayor and Council authorize the Parks Department to retain three (3) trucks
and one (1) piece of maintenance equipment in operation for an additional year?
COMMITTEE: PRHSPS
MEETING DATE: Dec 12, 2017
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Hutton — Parks Director
Attachments: Memorandum.
DEPT: PRCS
Options Considered:
1. Authorize Parks Department to retain three (3) trucks and one (1) piece of maintenance equipment in
operation for one more year.
2. Do not authorize the Parks Department to retain three (3) trucks and one (1) piece of maintenance
equipment in operation for one more year and provide staff with direction.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL:
APPROVAL:
Initial
7
COMMITTEE RECOMMENDATION: 1 move to forward the recommendation to authorize the Parks Department to
retain three (3) trucks and one (1) piece of maintenance equipment in operation for one more year and forward to
the January 2, 2018 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize the Parks Department to retain three (3) trucks and one
(1) piece of maintenance equipment in operation for one more year "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL
ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
- 08/12/2010
RESOLUTION #
CITY OF
" Federal Way
Parks Department
Date: November 20, 2017
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
John Hutton, Parks Directo� 7
From: Jason Gerwen, Parks & Facilities Manager
Subject: Retaining 3 trucks and one piece of maintenance equipment in Service
Background:
The Parks Department has a shortage of vehicles for staff, especially in the Spring, Summer
and Fall months when we are the busiest. This shortage has forced us to double up with some
staff and one staff member has to use his personal vehicle. This temporary solution will help us
be more efficient this coming year Specifics are below.
Truck 8102
This is a 2001 Chevy Blazer with very low miles and no history of mechanical problems and
helps us with a direct need immediately.
Truck 8117
This is a 1999 Chevy 4 x4 in useful condition that will help us to solve our problem
Truck 8121 -0
This is a 1998 Ford Ranger in useful condition that we can use in a variety of ways to help us
Pro Gator -E- 423
This utility cart is in useful condition and will help us with the very busy events and normal duties
in 2018
On -going financial implications- The Parks Department will absorb the cost of routine
maintainance for the year
0