Parks Comm PKT 01-04-2018City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
January 4, 2018 City Hall
6:30 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — December 7, 2017; Regular Meeting Minutes.
4. PRESENTATION
Topic Title/ Description Presenter
A. Surface Water Management Improvements at Lakota Park Tang
5. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. Annual Parks Clean -up and Art Projects Belvin
6. STAFF REPORTS
Topic Title/ Description Presenter
A. Panther Lake Trail Improvements Ikerd
B. Tournament Schedule Hutton
7. OTHER BUSINESS
8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on January 9, 2018 at 5:00pm.
9. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
February 1, 2018
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
December 7, 2017 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Vice Chair Belvin called the meeting to order at 6:30pm.
Present: Vice Chair Laura Belvin, David Musick, Steve Payne, Dawn Coggins, Anthony Murrietta, Michael
Campsmith, George Pfeiffer and Roger Flygare
Excused: Chair Berger, David Wilson
Staff. John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager,
Edward Walsh, Public Works Deputy Director, Tony Doucette, SWM Engineer, and Mary Jaenicke, Administrative
Assistant 11.
Guest: Councilmember Moore
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Murrietta moved to approve the November Parks and Recreation Commission regular meeting
minutes as written. Commissioner Campsmith seconded. Motion passed.
PRESENTATION
Brooklake Center Connector Trail at West Hylebos Wetlands Park
Mr. Doucette gave a Power Point presentation on the Brooklake Center connector trail at West Hylebos Wetlands
Park. Surface Water Management (SWM) has partnered with Federal Way Public Schools for the annual Storming
the Sound with Salmon release event at West Hylebos Wetlands Park since 2012. The event has grown every year.
The release event accesses West Hylebos at the entrance and parking lot on the north side of the park from S. 348"'
street. This is a very small lot. SWM proposed constructing a trail from the Brooklake Center and connecting to the
West Hylebos Boardwalk Trail near Brooklake. They have started the preliminary design; the project will connect
the Brooklake Center at the NW corner of S. 356"' Street and Pacific Highway South to the existing West Hylebos
Wetland Trail. The length of the trail is approximately 550 feet. The goal is to start the construction in August
2018, and have the trail completed before the 2019 Salmon Release event.
COMMISSION BUSINESS
2018 Work Plan
Commissioner Coggins moved to approve the 2018 Parks & Recreation Commission Work Plan, and forward it to
the January 9 Parks, Recreation, Human Services and Public Safety Committee meeting. Commissioner Murrietta
seconded. Motion passed.
Chair and Vice Chair Elections
Commissioner Murrietta nominated Vice -Chair Belvin for Chair. There were no other nominations. Vote passed
unanimously. Commissioner Payne nominated Commissioner Musick for Vice - Chair. There were no other
nominations. Vote passed unanimously.
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Parks and Recreation Commission December 7 2017 Paae 2
STAFF REPORTS
PANTHER LAKE TRAIL IMPROVEMENTS
Mr. Ikerd received the Special Use permit. The contractor was on site to dig the test holes, and we are waiting for
results. Once we get the results, the consultant will finalize the drawings. Staff is waiting for Public Works to
issue the engineer permit. The goal is to go to out to bid in January or February.
PARK PATH ASPHALT REPAIRS
Mr. Ikerd reported that everything is completed. Mr. Ikerd will be meeting with the contractor to get an estimate on
the cost to repair Alderbrook.
PROS PLAN UPDATE
Mr. Hutton reported that the consultant met with the Park Maintenance division on December 6, and the
stakeholder meeting was on December 7`h. There was good discussion at both meetings. Commissioner Coggins
added that the consultant is will have a draft of the plan within the next two months. Vice Chair Musick added that
the main topic of discussion at the stakeholder meeting was levels of service (LOS), and how the city compares to
the National Standards. We are above the median for acres of parks, and below the national average for fulltime
employees per 10,000 citizens. The average is 7 employees for a city of 50,000 — 100,000 citizens, and we are at
4.1. The Capital Budget is also 2.5 million short over five years.
SPECIAL OLYMPICS UPDATE
Mr. Hutton reported that the Special Olympics will be held July 1 — 6, 2018. They will be using Celebration Park
for softball events, PAEC for meetings and social events, and Town Square Park for an award ceremony. The city
will also have the Red, White & Blues Festival on July 4`h. Staff will be working 24 hour shifts, and there is a need
for many volunteers. This is a very high profile event, and will be great for the community and local businesses.
Staff is also anticipating an additional 5 - 10,000 more people in attendance at the Red, White & Blues Festival.
John reviewed some of the other National tournaments that are scheduled for Celebration Park, and will bring the
full schedule to the January meeting.
OTHER BUSINESS
Commissioner Flygare presented an idea for an Annual Parks Clean -up and Art Project. The proposal is created to
target high school aged students who have an interest in art and creativity. The purpose of the proposal is to
encourage students to clean up debris and litter the Parks and create an art form of their choosing to participate in a
competition. This would coincide with Earth Day. The Parks Commission would establish the guidelines.
Commissioner Flygare has spoken to some businesses about sponsoring the event and donating the prize money.
Chair Belvin stated that the work that's being done on Park Clean -up day is more maintenance work than cleaning
up the parks. There is not a whole lot of litter in the parks, and there may not be enough litter to create an art
project. The commission was asked to be prepared to discuss this at the January Parks Commission meeting.
NEXT MEETING /AGENDA ITEMS
Presentation
Improvements at Lakota Park
Commission Business
Annual Parks Clean -up and Art Projects
Staff Reports
Panther Lake Trail Improvements
Tournament Schedule at Celebration Park
ADJOURNMENT
A motion was made by Musick and seconded by Coggins to adjourn the meeting.
Chair Belvin adjourned the meeting at 7:25 pm.
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