LUTC PKT 01-08-2018Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Lydia Assefa-Dawson, Member Mercedes Tenuta, Administrative Assistant II
(253) 835-2701
City of Federal Way
City Council
Land Use/Transportation Committee
January 8, 2018 City Hall
5:00 p.m. Council Chambers
MEETING AGENDA
1.CALL TO ORDER
2.PUBLIC COMMENT
3.COMMITTEE BUSINESS
Topic Title/Description Presenter Page
Action
or Info Council Date Time
Tenuta 3 Action N/A 5 min
Huynh 9 Action January 16, 2018
Consent
5 min
Huynh 11 Action January 16, 2018
Consent
5 min
Walsh 13 Action January 16, 2018
Consent
5 min
Walsh 17 Action January 16, 2018
Consent
10 min
A.Approval of Minutes: December 4, 2017
B.16th Ave S (SR 18/S 348th to SR99/Pacific
Hwy S) Preservation Project – 85% Design
Status Report and Authorization to Bid
C.SW Campus Drive (19th Ave SW to 1st Ave
S)Preservation Project – 85% Design
Status Report and Authorization to Bid
D.21st Ave S Pedestrian Connection – S 314th
St to S 316th St (Grand Staircase) – Right-
of-Way Acquisition
E.21st Ave S Pedestrian Connection – S 314th
St to S 316th St (Grand Staircase) – 85%
Design Status Report and Authorization to
Bid
F.RESOLUTION: Adoption of Amended
2018-23 Transportation Improvement Plan
Preston 19 Action January 16, 2018
Public Hearing
10 min
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on Monday, February 5, 2018 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURN
This page left blank intentionally.
2
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa-Dawson, Member
(253) 835-2701
City of Federal Way
City Council
Land Use/Transportation Committee
December 4, 2017 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee member Mark Koppang and Committee member Lydia Assefa-Dawson.
Councilmembers in attendance: Deputy Mayor Jeanne Burbidge and Councilmember Susan Honda.
Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Brian Davis, Deputy Public
Works Director EJ Walsh, Deputy Public Works Director/Street Systems Manager Desireé Winkler, Deputy City Attorney Mark
Orthmann, Senior Policy Advisor Yarden Weidenfield, Planning Manager Robert “Doc” Hansen, Surface Water Manager
Theresa Thurlow, Principal Planner Margaret Clark, SWM Project Engineer Tony Doucette, Street Systems Engineer Jeff
Huynh, and Administrative Assistant II Mercedes Tenuta.
1.CALL TO ORDER: Administrative Assistant II Mercedes Tenuta called the meeting to order at 5:00 p.m. Deputy City
Attorney Mark Orthmann stated that due to the rare occurrence of no chair, a nomination must be submitted. Nomination
and election completed to elect Committee member Mark Koppang to chair the meeting as well as chair the next LUTC
meeting scheduled to be held on Monday, January 8, 2018.
2.PUBLIC COMMENT:
•Cindy Flanagan with the Rainier Audubon in coalition with the Save Weyerhaeuser Campus Group working to
conserve the Eastlake basin area and is commenting in favor of agenda item C to be approved. Ms. Flanagan
explained that the Rainier Audubon was able to share environmental data regarding the bird species, habitat and
sensitivity of the Hylebos stream system with City staff working on the CFT grant. She advised that preserving the
54 acres along the western shoreline in Northlake will help to keep water quality healthy and water quantity flows
more consistent.
•Richard Pierson, a resident of Federal Way, spoke to support Cindy Flanagan’s public comment in support of approval
of agenda item C. Mr. Pierson also spoke in favor to approve the City’s 2080 State Legislative priority at the
December 5, 2017 Council meeting particularly pertaining to the former Weyerhaeuser corporate headquarters to
obtain [more] funding to ensure open space and public access on trails is maintained.
•Pam Otteson spoke on agenda item F. Ms. Otteson stated she is in favor of rezoning of the group of properties in
her area which would allow for high density housing that will give better access to public transportation, clog less
surface streets, as well as a current curve in the road become straight during the development process.
•Greg Amann spoke on behalf of the site-specific request property owners pertaining to agenda item F. Mr. Amann
explained that the denial of the 6 site-specific requests #4-9 is due to a checkerboard pattern being created. He
further stated that three (3) additional property owners expressed their desire and support to have their properties
rezoned to a higher density but did not meet the deadline. If you take all properties into consideration, it would
eliminate the checkerboard pattern and instead have approximately 43.5 acres in a compact contiguous area. Mr.
Amann urged the committee to recommend to the Council to consider an area-wide rezone.
•Edith Neether, a resident of Federal Way, spoke on agenda item F in support of the rezone for site-specific request
No. 5 at 37322 Milton Rd South. Ms. Neether expressed her concern for the City’s need for more housing. She stated
that with the light rail coming and its easy access to the freeway, the rezone would help promote more housing.
DRAFT
3
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa-Dawson, Member
(253) 835-2701
•Mark Spaur, a resident of Federal Way, spoke on agenda items F and G. Mr. Spaur stated he is in support of the
Resolution as written to deny site-specific requests #4-9 due to potential impacts to the sensitive wetlands, traffic
would be difficult to mitigate at Milton Rd S and Enchanted Parkway, as well as 19th Ave S becoming a fast
thoroughfare next to a park. He also stated he is in support of the Ordinance as written to approve site-specific
requests #1-3.
•Richard (Rick) Beard, a resident of Federal Way, spoke on agenda item F in support of the rezone for site-specific
requests #4-9. Mr. Beard stated the sharp hairpin turn on Milton Road would be improved by being straightened out
and the land on the corner would be moved over to further improve the roads.
•Roger von Doenhoff, a resident of Federal Way, spoke on agenda item F in support of the Resolution as written to
deny the site-specific requests #4-9 due to the fact he will continue to live there whereas he believes others in favor
of the rezone won’t continue to live there. Mr. Doenhoff further expressed concerns pertaining to the lack of traffic
studies until the project level, spot zoning, and the environmental impacts.
3.COMMITTEE BUSINESS:
Topic Title/Description
A.Approval of Minutes: November 6, 2017
Committee approved the November 6, 2017 LUTC minutes as presented.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
B.2017 Asphalt Overlay Project – Final Acceptance
Street Systems Engineer Jeff Huynh stated that prior to release of retainage on a Public Works construction
project, City Council must accept the work as complete to meet the State Department of Revenue and Labor
& Industries requirements. Mr. Huynh explained that this project came in below budget by $265,349.28.
Committee forwarded Option #1 (Authorize final acceptance of the 2017 Asphalt Overlay Project
constructed by Lakeside Industries, Inc. in the amount of $1,762,982.72 as complete) to the
January 2, 2018 Council Consent Agenda for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
C.Acceptance of the FY 2018 King County CFT Funds
SWM Project Engineer Tony Doucette explained that the Conservation Futures (“CFT”) grant funds are available
annually to government agencies within King County to pursue acquisition of open space for preservation and
conservation. In February 2017, Council authorized SWM staff to apply for $1M and in November 2017 the full
amount was awarded. Mr. Doucette presented maps illustrating the 17 target parcels located in the East Hylebos
Basin as well as outlined the next steps to include defining purchase areas, price negotiations, Council
authorization for acquisition, and SWM staff to work with the King County CFT program manager to finalize and
execute an amendment to the inter-local agreement.
Mr. Doucette, Public Works Director Marwan Salloum, and Councilmember Honda held a brief discussion
regarding how many parcels are able to be purchased, next steps, and the challenges surrounding whether or
not the parcel with the glue house on it will be able to be preserved.
Mr. Doucette and Chair Koppang also briefly discussed SWM fund allocations for the matching funds, the duration
of the grant, and the possibility for applying for funds out of next years’ budget.
4
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa-Dawson, Member
(253) 835-2701
Committee forwarded Option #1 (Authorize SWM staff to accept the FY 2018 King County CFT
funds in the amount of $1,000,000) to the January 2, 2018 Council Consent Agenda for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
D.Grant Funding for Transportation Improvement Projects – Authorization to Accept Grant Funding
Deputy Public Works Director/Street Systems Manager Desireé Winkler explained that of the three (3) grant
applications submitted this past summer the project that was awarded funding is the Sacajawea MS and Park
Sidewalks – Phase 2 (SR 509 – 9th Pl S to Sacajawea Park). The grant award is $400,000 for a $1.4M estimated
project cost. Ms. Winkler also identified the two (2) projects that were unsuccessful as SW 340th St
Improvements (37th Ave SW – City Limits) and 21st Ave S (S 316th St to S 314th St) Pedestrian Connection (Grand
Staircase).
A brief discussion was held with Ms. Winkler, Committee members and Councilmember Honda regarding the
reasons the two projects were not successful as well as what improvements are planned for the SW 340th St
Improvements project.
Committee forwarded Option #1 (Authorize staff to accept the grant funding under the 2019
Transportation Improvement Board (“TIB”) Funding Program in the amount of $400,000 for the
Sacajawea MS Sidewalks Phase 2 (SR 509 from 9th Pl S to Sacajawea Park) Project) to the
January 2, 2018 Council Consent Agenda for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
E.RESOLUTION: Setting a Public Hearing for Amendment of the 2018-23 Transportation
Improvement Plan
Deputy Public Works Director/Street Systems Manager Desireé Winkler explained that to finalize the grant
acceptance for the project presented in agenda item D (Sacajawea MS and Park Sidewalks – Phase 2; SR 509
–9th Place S to Sacajawea Park), the Transportation Improvement Plan (“TIP”) must be amended. In order to
amend the TIP, a Public Hearing must be set. Ms. Winkler stated she would be back to LUTC on January 8, 2018
to review the TIP amendment.
Committee forwarded Option #1 (Authorize staff to proceed setting the Public Hearing date for
the proposed amendment to the 2018-23 Transportation Improvement Plan on January 16, 2018)
to the January 2, 2018 Council Consent Agenda for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
F.RESOLUTION: 2017 Amendments to the Federal Way Comprehensive Plan, Comprehensive Plan
Map, and Zoning Map
Principal Planner Margaret Clark explained that of the 9 citizen-initiated rezone requests, 6 are being presented
as a Resolution for denial. Ms. Clark summarized the 6 requests using maps and pictures, outlined the procedural
summary, and went over citizen comment with City responses that occurred during the selection and SEPA
process. The 6 citizen-initiated requests are summarized as follows:
•Rezone request from Single Family Medium Density (RS 35.0) to Single Family High Density (RS 7.2)
Site-specific Request #4 – Johnson: 0.44 acres north & west of Milton Rd S. Reason for the
request is the need for more single-family housing in the city.
Site-specific Request #6 – Otteson: 4.18 acres north and west of Milton Rd S/S 372nd St & south
of I-5. Reason for the request is they no longer have horses, there is no need for pasture, and
the need for more single-family housing.
5
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa-Dawson, Member
(253) 835-2701
Site-specific Request #7 – Beard: 4.52 acres south of Milton Rd S. Reason for the request is to
make the parcels sub-dividable.
Site-specific Request #9 – Dararak: 2.4 acres south of Milton Rd S/S 372nd St. Reason for the
request is to encourage development.
•Rezone request from Single Family Medium Density (RS 35.0) to Single Family High Density (RS 5.0)
Site-specific Request #5 – Neether: 2.66 acres east of Milton Rd S. Reason for the request is to
be consistent with the neighbors’ request for higher density.
Site-specific Request #8 – Ellingson: 13.38 acres east of Milton Rd S & north of S 376th St.
Reason for the request is the need for more housing in the area.
All 6 citizen-initiated requests were denied for the same reason which is because approval of the requested
change in designation would result in a spot zone, and checkerboard pattern, making the parcel incompatible
with the remaining parcels in this area, and, is therefore not consistent with the Comprehensive Plan, the King
County Countywide Planning Policies and VISION 2040.
Committee members and Councilmember Honda asked clarifying questions regarding the meaning of the
environmentally critical area regulations, what options are available for the area to be rezoned if other property
owners were to join in, and how the Critical Areas Ordinance would apply.
Community Development Director Brian Davis mentioned briefly that it would be best if all property owners
agree and to come forward or to have the city initiate a legislative action to rezone the entire area.
Committee forwarded the proposed resolution to the January 2, 2018 Council Business Agenda
for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
G.ORDINANCE: 2017 Amendments to the Federal Way Comprehensive Plan, Comprehensive Plan
Map, and Zoning Map
Principal Planner Margaret Clark explained that of the 9 citizen-initiated rezone requests, 3 are being presented
as an Ordinance for approval. Ms. Clark summarized the 3 requests using maps and pictures, outlined the
procedural summary, and went over citizen comment with City responses that occurred during the selection
process. The 3 citizen-initiated requests and reason for approval are summarized as follows:
•Site-specific Request #1 – Puget Center: 4.03 acres north of S 312th St & east of 1st Ave S
Rezone from Neighborhood Business to Single Family High Density (RS 7.2).
Reason for request is that King County is facing a housing crisis and the best use for the land
is residential housing.
Reason for approval is it is consistent with the Comprehensive Plan goals, the Growth
Management Act goal to encourage development in urban areas, the King County Countywide
Planning Policies for growth, and with the “PSRC” goal of Vision 2040.
•Site-specific Request #2 – Campbell: 5.0 acres west of 8th Ave S between S 373rd St & S 376th St
Rezone from Single Family Low Density (SE) to Single Family Medium Density (RS 35.0).
Reason for request is there is a need for additional single family homes in Federal Way.
Reason for approval is that RS 35.0 would be consistent with the goals of the Comprehensive
plan, the King County Countywide Planning Policies, and Vision 2040.
•Site-specific Request #3 – Dematteis/Gabrielson: 2.3 acres south of S 320th St & west of 21st Ave SW
Rezone from Professional Office to Single Family High Density (RS 5.0).
Reason for request is to better utilize the property due to a 21% vacancy rate and provide
affordable single family lots.
Reason for approval is the re-designation would be consistent with the Comprehensive Plan
statement that the demand for and development of single-family housing is expected to
continue for the foreseeable future and compatible and in scale with the existing neighborhood.
6
City Staff
Marwan Salloum P.E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa-Dawson, Member
(253) 835-2701
Ms. Clark and Committee member Assefa-Dawson had a brief discussion regarding the rezone of site-specific
request #2 in relation to the cemetery nearby.
Committee forwarded the proposed ordinance to First Reading on January 2, 2018.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
H.2018 Planning Commission Work Program
Planning Manager Robert “Doc” Hansen presented 2018 Planning Commission Work Program in a new format
to include four major items:
1.Streamline the review procedure to potentially remove the current the formal hearing process which
determines whether or not to consider items, and replacing it with a new docket process for Council
review in the 4th Quarter.
2.Introduction and adoption of the [new] docket that would potentially group items for automatic
consideration instead of each individual item having a formal hearing.
3.Examine possible solutions for reducing multi-family housing and research the need for various types
of housing in the City.
4.Resolving the issue surrounding an increase in self-storage facilities and find a solution to lift the
moratorium.
Mr. Hansen, Deputy Mayor Burbidge, Chair Koppang, and Councilmember Honda had a brief discussion about
what it would take to begin work on the work program item #11 pertaining to the Twin Lakes Sub-area,
clarification regarding the streamlining of the consideration process and its format, and the potential change to
the deadline for citizen-initiated requests.
Further discussion ensued outlining the reasons for streamlining the consideration process including a cost
savings to the City as well as time savings to staff members while at the same time not taking away any decision
making power from the Council.
Committee forwarded the proposed 2018 Planning Commission Work Program to the
January 2, 2018 Council Business Agenda for approval.
•Moved: Assefa-Dawson
•Seconded: Koppang
•Passed: 2-0
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be Monday, January 8, 2018 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURN: The meeting was adjourned at: 6:36 p.m.
Attest:
Mercedes Tenuta
Administrative Assistant II
Approved by Committee:
7
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8
COUNCIL MEETING DATE: January 16, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 16th Ave S (SR 18 / S 348th to SR 99 I Pacific Hwy S) Preservation Project -85% Design Status Report
and Authorization to Bid
POLICY QUESTION: Should the City Council authorize staff to bid the 16th Ave S (SR 18 / S 348th St to SR 99 I Pacific
Hwy S) Preservation Project and return to the LUTC and Council for bid award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: JeffHuyn!I, Street Systems Engineer ~
MEETING DATE: January 8, 2018
D Public Hearing
D Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated January 8, 2018
Options Considered:
1. Authorize staff to bid the 16th Ave S (SR 18 / S 348th St to SR 99 I Pacific Hwy S) Preservation Project
and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 16, 2018 City Council
Consent Agenda for approval . ·
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the January 16, 2018 City Council consent agenda
for approval.
Mark Koppang, Chair Lydia Assefa-Dawson,
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the 16th Ave S (SR 18 IS 348th St to SR 99 I
Pacific Hwy S) Preservation Project and return to the LUTC and Council to award the project to the lowest
responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED -11/2016
9
COUNCIL BILL#
18T reading
Enactment reading
ORDINANCE#
RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 8, 2018
TO: Land Use and Transportation Committee
VIA:
FROM:
Jim Ferrell, Mayor . \ L -----
Marwan Salloum, P.E., Public Works Directo~
Jeff Huynh, Street Systems Engineer ~
SUBJECT: 16th Ave S (SR 18 / S 348th St to SR 99 / Pacific Hwy S) Preservation Project -85% Design
Status Report and Authorization to Bi9
BACKGROUND:
Under the 2017 National Highway System (NHS) Asset Management (Federal Funds) Competition the City was
awarded Grant funding for the overlay and ADA retrofit of 16th Ave S (SR 18 / S 348th St to SR 99 / Pacific
HwyS)
The following provides a brief synopsis of the progress on the project to date. Currently, the project design is
approximately 85% complete, which includes the following completed tasks:
• Preliminary Contract Specifications
• Project Design to 85%
• Environmental Documentation Approval
Ongoing Tasks Include:
• Contract Specifications
• Project Design to 100%
PROJECT ESTIMATED EXPENDITURES:
Design (In house Design) $94,000
Right-Of-Way Acquisition NIA
2018 Construction Cost Est. $580,000
10% Construction Contingency $58,000
Project Management (In house Design) $66,000
TOTAL PROJECT COSTS $798,000
PROJECT AVAILABLE FUNDING:
NHS Grant Funding $692,000
City Funding ( overlay fund transfer) $108,000
TOTAL AVAILABLE BUDGET $800,000
The project is within available budget and staff anticipates bidding the project in March 2018. Construction is
anticipated to commence in May 2018 with an estimated substantial completion date in September 2018.
10
COUNCIL MEETING DATE: January 16, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL -
SUBJECT: SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project -85% Design Status Report and
Authorization to Bid
POLICY QUESTION: Should the City Council authorize staff to bid the SW Campus Drive (19th Ave SW to 1st
Ave S) Preservation Project and return to the LUTC and Council for bid award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
· [8] Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer ·6lf
MEETING DATE: January 8, 2018
D Public Hearing
D Other
DEPT: Public works
Attachments: Land Use and Transportation Committee memorandum dated January 8, 2018
Options Considered:
1. Authorize staff to bid the SW Campus Drive (19th Ave SW to 1st Ave S.) Preservation Project and return
to the LUTC and Council to award the project to the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Janu 16, 2018 City Council
Consent Agenda for approval.
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the January 16, 2018 City Council consent agenda
for approval.
Mark Koppang, Chair Lydia Assefa-Dawson,
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the SW Campus Drive (19th Ave SW to 1st
Ave S) Preservation Project and return to the LUTC and Council to award the project to the lowest responsive,
r esponsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-11/2016
11
COUNCIL BILL#
18T reading
Enactment reading
ORDINANCE#
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 8, 2018
TO: Land Use and Transportation Committee
VIA:
FROM:
Jim Ferrell, Mayor V
Marwan Salloum, P .E., Public Works Directo1
Jeff Huynh, Street Systems Engineer ~
SUBJECT: SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project-85% Design Status
Report and Authorization to Bid
BACKGROUND:
Under the 2017 National Highway System (NHS) Asset Management (Federal Funds) Competition the City was
awarded Grant funding for the overlay and ADA retrofit of SW Campus Drive (19th Ave SW to 1st Ave S)
The following provides a brief synopsis of the progress on the project to date. Currently, the project design is
approximately 85% complete, which includes the following completed tasks:
• Preliminary Contract Specifications
• Project Design to 85%
• Environmental Documentation Approval
Ongoing Tasks Include:
• Contract Specifications
• Project Design to 100%
PROJECT ESTIMATED EXPENDITURES:
Design (In house Design) $108,000
Right-Of-Way Acquisition NIA
2018 Construction Cost Est. $1,100,000
10% Construction Contingency $110,000
Project Management (In house Design) $82,000
TOT AL PROJECT COSTS $1,400,000
PROJECT AVAILABLE FUNDING:
NHS Grant Funding $952,000
City Funding ( overlay fund transfer) $448,000
TOTAL AVAILABLE BUDGET $1,400,000
The project is within available budget and staff anticipates bidding the project in March 2018. Construction is
anticipated to commence in May 2018 with an estimated substantial completion date in September 2018.
12
COUNCIL MEETING DATE: January 16, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) -ROW
Acquisition
POLICY QUESTION: Should Council authorize staff to transfer a portion of the TC III parcel to Right of Way for
the Grand Staircase along the north side of S 316th Street at 21st A venue S and authorize the Mayor to accept
reimbursement for the purchase cost?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
~ Consent D Ordinance
D City Council Business D Resolution
STAFF REPORT BY: EJ Walsh, P.E. Deputy Public Works Director 4v{j/
MEETING DATE: January 8, 2018
D Public Hearing
D Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated January 8, 2018.
Options Considered:
1. Authorize staff to transfer a portion of the TC III Parcel to Right of Way for the Grand Staircase along
the north side of S 316th Street at 21st A venue S and authorize the Mayor to accept reimbursement for the
purchase cost.
2. Do not authorize staff to transfer a portion of the TC III parcel to Right of Way for the Grand Staircase
along the north side of S 3 16 1h Street at 21st Avenue S and authorize the Mayor to accept reimbursement
for the purchase cost.
MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the Janua
Consent Agenda for app .va l.
COMMITTEE RECOMMENDATION: I move to forward Option l to the January 16, 2018 Council Consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to transfer a portion of the TC III Parcel to Right of
Way for the Grand Staircase along the north side of S 3161h Street at 21st Avenue Sand authorize the Mayor to
accept reimbursement for the purchase cost.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
·0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED -11/2016
13
COUNCIL BILL#
18T reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
SUBJECT:
January 8, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee
Jim Ferrell, Mayor · Ji -----
Marwan Salloum, P.E., Public Works Director ~
Edward Walsh, P.E., Deputy Public Works Director
21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Stair Case)-ROW
Ac uisition
BACKGROUND:
The City has identified a Pedestrian hnprovement Project involving the connection of S 316th Street to S 314th
Street along the 21st Avenue S. The connection is to be a staircase with an integral ADA compliant ramp with
landscaping, lighting, and pedestrian amenities incorporated.
The majority of the staircase and lower landing area will be located within the existing Right of Way, however a
small portion of the staircase and the upper landing area requires additional Right of Way from the TC III
parcel, owned by the City of Federal Way.
From the TC III parcel approximately 2,250 square feet is required to be converted to Right of Way. The
reimbursement price per square foot was determined by the purchase price from the City acquisition of the
parcel, with a value of $27 per square foot, inclusive of the property sale, transfer fees and associated property
acquisition costs. The Right of Way reimbursement price is therefore $60,750.
The additional ROW acquisition will be funded from REET year end balance.
The overall project will be funded through a Regional Mobility Grant, LIFT, and local funding sources
(miscellaneous transfers, or REET fund).
14
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ADDITIONAL RIGHT OF WAY
SHEET NAME:
EXHIBIT A
15
This page left blank intentionally.
16
COUNCIL MEETING DATE: January 16, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) -85% Design
Status Report and Authorization to Bid
POLICY QUESTION: Should Council authorize staff to proceed with the design and bidding of the 21st Ave S
Pedestrian Connection -S 314th St to S 316th Street ( Grand Staircase) and return to the LUTC and Council for bid
award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: January 8, 2018
CATEGORY:
~ Consent D Ordinance D Public Hearing
D City Council Business D Resolution __,, D Other
STAFF REPORT BY: EJ W alsh, P.E. Deputy Public Works Director~ DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated January 8, 2018.
Options Considered:
1. Authorize staff to proceed with the design and bidding of the 21st Ave S Pedestrian Connection -S 314th
St to S 316th Street (Grand Staircase) and return to the LUTC and Council to award the project to the
lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the January 16, 2018 Council
Consent Agenda for appr val.
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the January 16, 2018 Council Consent
agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with the design and bidding of the 21st Ave
S Pedestrian Connection -S 314th St to S 316th Street (Grand Staircase) and return to the LUTC and Council to
award the project to the lowest responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-11/2016
17
COUNCIL BILL#
tsT reading
Enactment reading
ORDINANCE#
RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 8, 2018
TO: Land Use and Transportation Committee
VIA:
FROM:
Jim Ferrell, Mayor ~ ~ \ .~
Marwan Salloum, P.E., Pubhc Works Director ~
Edward Walsh, P.E., Deputy Public Works Director ~
SUBJECT: 21st Ave S Pedestrian Connection -S 314th St to S 316th Street (Grand Stair Case),-85%
Design Status Report and Authorization to Bid
BACKGROUND:
This Project will construct a staircase with an ADA-accessible ramp to connect to the proposed extension of
21st Avenue S north ofS316th Street.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 85% complete, which includes the following completed tasks:
• The Topographical Surveys
• Utility Coordination
• SEPA Environmental Determination of Exempt status.
• Right of Way Acquisitions
• Project Design to 85%
•
Ongoing Tasks fuclude:
• Final Contract Specifications
• Project Design to 100%
• Preparing bidding documents
PROJECT ESTIMATED EXPENDITURES:
Design
Right of Way (2016)
Right of Way (2018)
2018 Construction Cost
10% Construction Contingency
Construction Management
TOT AL PROJECT COSTS
AVAILABLE FUNDING:
Budgeted City Funds (2017)
LIFT Fund (2016)
LIFT Fund Transfer (201 7)
LIFT Fund (2018)
REET (2018)
Regional Mobility Grant (King County Metro)
TOT AL AVAILABLE BUDGET
$300,000
$500,000
$60,750
$2,455,000
$245,500
$125,000
$3,686,250
$125,000
$500,000
$1,500,000
$1,000,500
$60,750
$500,000
$3,686,250
18
COUNCIL MEETING DATE: January 16, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION: ADOPTION OF AMENDED 2018-23 TRANSPORTATION IMPROVEMENT PLAN
POLICY QUESTION: Should the Council approve the proposed amendments to the 2018-23 Transportation
Improvement Plan?
COMMITTEE: Land Use/ Transportation
CATEGORY:
D Consent
D City Council Business
D Ordinance
cg] Resolution
STAFF REPORT BY: Erik Preston , P .E., Senior Traffic En ·neer
. --,::::,-;
MEETING DATE: January 8, 2018
Public Hearing
Other
DEPT: Public Works
Attachments: Land Use/ Transportation Committee memorandum dated January 8, 2018.
Options Considered:
1. Adoption of the amended 2018-23 TIP and ASIP.
2. Do not adopt the amended 2018-23 TIP and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the January 16, 2018 City
Council meeting for approval
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the January 16, 2018 City Council meeting/or
approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the amended 2018-23 Transportation Improvement Plan
and Arterial Street Improvement Plan as presented. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
D DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-11/2016
19
COUNCIL BILL#
15T reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
SUBJECT:
January 8, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use/ Transportation Committee
Jim Ferrell, Mayor ~
Marwan Salloum, P.E., Director of Public Works
Erik Preston, P.E., Senior Traffic Engineer ~
Amendment to 2018-2023 Transportation Improvement Plan
BACKGROUND:
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington, the City
of Federal Way adopted its original TIP and ASIP on July 23, 1991. The City is also required to adopt a
revised TIP and ASIP on an annual basis reflecting the City's current and future street and arterial needs.
These plans identify capital projects that the City intends to construct over the next six years. In order to be
eligible for grant funding, projects are required to be listed in the City's TIP.
The City has been awarded a grant for a project that was not shown on the current TIP. Rather than wait until
July to adopt a new TIP, it is proposed to amend the existing TIP to list these projects in order to expedite the
projects.
The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the
January 16, 2018 Council meeting. Once the revised plans have been adopted by Resolution, a copy of the
respective plans must be filed with the Washington State Secretary of Transportation and the Washington State
Transportation Improvement Board.
Attached for your review and comment are the proposed amendments to the 2018-2023 TIP and ASIP
(Exhibit A), a location map (Exhibit B), and a draft resolution for adoption (Exhibit C). The six-year TIP and
ASIP respond to the Growth Management Act concurrency requirements as well as other emerging needs.
Projects are selected based on criteria adopted in the City's Comprehensive Plan policy TP2.3, which reads,
"Prioritize transportation projects considering concurrency, safety, multimodal enhancements, environmental
impacts, and cost effectiveness." Each project was ranked using the scoring criteria established for
Transportation TIP/CIP Prioritization. Staff also reviewed and analyzed available grant-eligible programs
suitable for project programming.
Proposed New Project
• S Dash Point Rd (SR 509: 9th Pl S -11th Pl S) -Sidewalk Improvements
Attachments: Vicinity Map
Draft Resolution with TIP Exhibits
cc : Project File
Day File
20
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Map Date: Aug 2018
K:\STREETS\GRANTS\Grant Applications\2017
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RESOLUTION NO. ---
A RESOLUTION of the City Council of the City of Federal Way,
Washington, adopting an extended and revised Transportation
Improvement Program and Arterial Street Improvement Plan for 201~
23, and directing the same to be f"tled with the Washington State
Secretary of Transportation and the Transportation Improvement
Board~ (Amending Resolution Nos. 91-67, 92-117, 93-155, 94-186, 95-
210, 96-236, 97-258, 98-273, 99-299, 00-316, 01-343, 02-365, 03-391, 04-
433, 05-451, 06-481, 07-503, 08-732, 09-550, 10-558, 11-609, 12-622, 13-
640, 14-666, 15-692, 16-706, and 17-721)
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the Federal
Way City Council adopted an original Transportation Improvement Program ('VJ'IP") on July 23, 1991
(Resolution No. 91-67); and
WHEREAS, the Federal Way City Council updated a TIP annually thereafter; and
WHEREAS, the Federal Way City Council held a public hearing on the revised TIP on
January 16, 2018, in compliance with the requirements of State laws; and
WHEREAS, the City Council has detennined current and future City street and arterial
needs, and based upon these findings, has prepared a revised and extended TIP and an Arterial Street
Improvement Plan ("ASIP") for the ensuing six calendar years; and
WHEREAS, pursuant to Chapters 35.77 and 47.26 RCW, the City Council is required
annually to revise and adopt an extended TIP and ASIP; and
WHEREAS, the City's SEP A Responsible Official has adopted the Determination of Non-
Significance ("DNS"), Federal Way File 16-10183 5-00-SE, issued for the City's 2018-23 TIP and
ASIP, which includes the extended and revised projects contained in the TIP adopted herein; and
WHEREAS, adoption of the City's 2018-23 TIP and ASIP DNS reflects the fact that there
Resolution No. 18-
22
Page I of3
Rev 6/17
will be no significant adverse environmental impacts as a result of adoption or implementation of the
extended and revised TIP and ASIP adopted herein.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Program Adopted. The extended and revised Transportation hnprovement
Program and Arterial Street hnprovement Plan for the City of Federal Way, a copy of which is
attached hereto as Exhibit A and Exhibit B and incorporated herein by this reference, which sets
forth the City's transportation project locations, types of improvements, and the estimated costs
thereof, is hereby approved and adopted for the ensuing six ( 6) calendar years (2018-23 inclusive).
Section 2. Filing of Program. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby
authorized and directed to file a copy of this Resolution, together with Exhibit A and Exhibit B, with
the Washington State Secretary of Transportation and the Washington State Transportation
hnprovement Board.
Section 3. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Resolution No. 18-
23
Page2of3
Rev 6/17
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this ___ day of _______ ~ 20 .
CITY OF FEDERAL WAY
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE cnY COUNCIL:
RESOLUTION NO.:
Resolution No. 18-__
24
Page3 of3
Rev 6/17
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