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FEDRAC PKT 01-10-2018
CITY OF t. Federal Way FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRACi Wednesday—January 10,2018 FEDERAL WAY CITY HALL 4:30 P.M. AGENDA HYLEBOS ROOM 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Page Presenter/ Action or Topic Title/Description # Time Allotted Discussion A. APPROVAL OF SUMMARY MINUTES -NOVEMBER 28,2017 3 R. BUCK ACTION 5 MINUTES 1/9 Committee B. PROBATION ALCOHOL MONITORING CONTRACT(SCRAM) 7 S.WHITE ACTION 5 MINUTES 1/16 Council Consent C. PAEC OPERATIONS REPORT 43 T.YVONNE DISCUSSION 5 MINUTES D. RESOLUTION:AMENDING THE FUND BALANCE 45 A.ARIWOOLA ACTION 5 MINUTES 1/16 Council Consent E. MONTHLY FINANCIAL REPORT- NOVEMBER 2017 53 A.ARIWOOLA ACTION 5 MINUTES 1/16 Council Consent F. VOUCHERS—NOVEMBER 2017 69 A.ARIWOOLA ACTION 5 MINUTES 1/16 Council Consent A.ARIWOOLA ACTION G. MOODY'S ANNUAL CREDIT OVERVIEW 119 2/6 Council S MINUTES Presentation H. PAEC CONSTRUCTION REPORT 127 A. MINUTES I MINUTES 2/6 Council il $MPresentation 4. OTHER: 5. FUTURE AGENDA ITEMS: NEXT MEETING: Tuesday,January 23,2018 @ 4:30 City Staff: Dini Duclos, Chair Ade Ariwoola, Finance Director Susan Honda Robyn Buck,Administrative Assistant Martin Moore 253-835-2527 CITY OF ... Federal Way This page was intentionally left blank. CITY'0i Federal Allay City Council Finance/Economic Development/Regional Affairs Committee Tuesday, November 28, 2017 Federal Way City Hall 4:30 p.m. SUMMARY MINUTES Hylebos Conference Room CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m. COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Honda, Councilmember Moore COMMITTEE MEMBER EXCUSED: COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, Councilmember Koppang STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan Call; Public Works Director, Marwan Salloum; Deputy Public Works Director/PAEC Project Director, EJ Walsh; Community Development Director, Brian Davis; Parks Director, John Hutton; Recreation Coordinator II/Aquatics, Craig Feldman; Performing Arts and Event Center Executive Director, Theresa Yvonne; PAEC Operations Manager, Angie Kamel; Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn Buck OTHERS PRESENT: Dr. Tammy Campbell, Superintendent of Federal Way Public Schools; Sally McLean, CF00 of Federal Way Public Schools PUBLIC COMMENT: APPROVAL OF SUMMARY MINUTES: Motion to approve the October 24, 2017 minutes; motion seconded and carried 3-0. COMMUNITY CENTER POOL CHEMICAL VENDOR CONTRACT: Presented by Recreation Coordinator II/Aquatics, Craig Feldman. This is an on-going contract for pool chemicals. This is the first amendment for this contract. Motion to forward the proposed Amendment Number 1 to the Goods and Services Agreement with Orca Pacific Inc to the December 5, 2017 consent agenda for approval; motion seconded and carried 3-0. Tuesday, November 28, 2017 Page 1 3 CITY'0i Federal Allay SCHOOL IMPACT FEE PRESENTATION: Presented by Federal Way Public Schools Superintendent Dr. Campbell and Sally McLean, CF00. Dr. Campbell gave background information on why school impact fees are necessary. Ms. McLean showed a Power Point presentation that outlined the algorithms used to calculate the fees. The fees are used to off-set capacity, are a one-time fee, and calculated annually based on the previous five years. Committee members questioned the use of past information to predict future rates, specifically multi-family school impact fees. Federal Way had an unusual boom in apartment complex construction. Some of those complexes are five bedroom units. Those complexes are directly compared to units that have one or two bedrooms. Federal Way had the highest numbers. Committee and Councilmembers agree that an increase is necessary, but are very concerned about the rate. No further action. APPROVAL OF THE LTAC (TEG) RECOMMENDATIONS FOR JANUARY THROUGH JUNE 2018: Presented by Economic Development Director, Tim Johnson. Mr. Johnson requested that this item be pulled from the agenda and included in the January FEDRAC agenda. No further action. PAEC ORCHESTRA SHELL— PROJECT ACCEPTANCE: Presented by Deputy Public Works Director/PAEC Project Director, EJ Walsh. Mr. Walsh gave background regarding this project including that this qualifies as a Public Works project and therefore Council must accept the project as completed. Paperwork is then submitted to Labor and Industry, after which the retainage is released. The $20,000 contingency has already been committed by Council direction to other items which include, stage draperies, audio visual equipment. Motion to forward the Option 1 to the December 5, 2017 City Council consent agenda for approval; motion seconded and carried 3-0. 2018 FLEET MAINTENANCE — CONTRACT AWARD: Presented by Public Works Director, Marwan Salloum. Eagle Tire and Automotive scored the highest for both the police and non-police vehicles. Mr. Ariwoola requested clarification on item five of the proposal. The amount in question is a mark-up on top of the cost of the part. Tuesday, November 28, 2017 Page 2 4 CITY'0i Federal Allay Motion to forward the Option 1 to the December 5, 2017 City Council consent agenda for approval; motion seconded and carried 3-0. TAX RECOVERY SERVICES CONTRACT: Presented by Finance Director, Ade Ariwoola. TRS is still working on gathering information on utility tax owed by TracPhone. TRS does not get paid until the taxes owed are collected by the City. The contract is a two year contract with an amount of 23% of the collections received by the City of Federal Way. Motion to forward the proposed agreement to the December 5, 2017 consent agenda for approval; motion seconded and carried 3-0. RESOLUTION: 2018 FEE SCHEDULE: Presented by Finance Director, Ade Ariwoola. Committee and Council members expressed concern with the School Impact Fees and how those fees may cause developers to look elsewhere. Councilmember Moore suggested that the School Impact Fees be removed from the proposed 2018 Fee Schedule and moved to Council business. Some of the fee changes included, rounding up dollar amounts, removal of PAEC fees from the Fee Schedule, and recalculation of labor costs. Motion to add the School Impact Fee as a business item for Council discussion on the December 5 Council meeting for approval; motion seconded and carried 3-0. Motion to forward the balance of the proposed 2018 Fee Schedule Resolution to the December 5, 2017 consent agenda for approval; motion seconded and carried 3-0. MONTHLY FINANCIAL REPORT— OCTOBER 2017: Presented by Finance Director, Ade Ariwoola. Mr. Ariwoola summarized the Monthly Financial Report for October 2017. Notable areas included: • Dumas Bay— Doing really well. Recovered more than 110% of their costs. • REET— 2017 ytd revenue is below 2016 ytd actual, but above the2017 ytd budget. • Retail Sales Tax — Increased by almost 1%. • Utility Tax — Cell phone tax has been decreasing. • Business Registration Fees - Are currently below budgeted amount. • Self-insurance — Doing reasonably well. • PAEC— Doing reasonably well. Tuesday, November 28, 2017 Page 3 5 CITY'0i Federal Allay Motion to forward approval of the October 2017 Monthly Financial Report to the December 5, 2017 consent agenda for approval; motion seconded and carried 3-0. VOUCHERS— OCTOBER 2017: Presented by Finance Director, Ade Ariwoola. Councilmember Honda requested clarification on a PAEC printing charge for the Season Passport. The contract was approved at a previous FEDRAC meeting. The voucher report shows the payment. Motion to forward the Vouchers to the December 5, 2017 consent agenda for approval; motion seconded and carried 3-0. PAEC MONTHLY REPORT - OCTOBER: Presented by Finance Director, Ade Ariwoola. Mr. Ariwoola, Mr. Walsh and Ms. Yvonne will discuss the PAEC FF&E and reconcile the amount remaining. Construction payments for the facility will be finished in the first quarter of next year. There is no current information on the brand of the hotel that will be built next to the PAEC. No further action. OTHER: • PAEC Operations Report—The facility is booked now through 12/23/17. The Nut Cracker performance on 12/23/17 is almost sold out. • Employee Salary Study Discussion —The last study was in 2007 and partially implemented in 2008. Non-represented employee salaries are currently lagging behind compared to other cities. Committee Chair Duclos requests that this subject be included in the Council retreat. • Mr. Johnson added that the US National Swim Team will come here in March to practice before the championships in china. NEXT MEETING: Tuesday, January 23, 2018 @ 4:30 p.m. MEETING ADJOURNED: 6:41 p.m. Tuesday, November 28, 2017 Page 4 6 COUNCIL MEETING DATE: ( � ' _ ITEM#: CITY OF EDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROBATION ALCOHOL MONITORING POLICY QUESTION: Should Council approve extending the contract for alcohol monitoring with Vigilnet America LLC, the company that provides SCRAM Continuous Alcohol Monitoring and authorize the Mayor and Presiding Judge to sign the contract? COMMITTEE: FEDRAC MEETING DATE: January$, 2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Sue White, Court Administrator DEPT: Attachments: Vigilnet is the transdermal alcohol monitoring SCRAM vendor used by the court. The lease cost of the device is $6.50 per unit for a contract total of up to $360,000.00 for a contract through November 30, 2022. The defendant pays up to $15.00 per day on a sliding scale. Options Considered: 1. Amend the SCRAM transdermal alcohol monitoring contract with Vigilnet in the amount of$360,000 and authorize the Mayor and Presiding Judge to sign the contract. 2. Do not approve the continued award of a SCRAM transdermal alcohol monitoring contract for the court. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: (-���7 L;.ut�mti p ")1m11 it 71-7 /7 Iu Ill;IU 7sie Initial/Date Initial/Data ✓ �� COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the � CX�I �wt 0 consent agenda for approval. J Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Probation Alcohol Monitoring Contract Ainendnnent. effective April 20, 2016 with a total compensation ol'$360,000 and authorize the Mayor and Presiding Judge to Sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL ❑ DENIED First reading 7 ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—12/2017 RESOLUTION# RETURN TO; cj� ' EXT: 3UI P L CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I ORIGINATING DEPT./DIV: O"✓� _ _ ORIGINATING STAFF PERSON: EXT: 3019 ;. DATE REQ. BY: TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALLOR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT *-GOODS AND SERVICE AGREEMENT ❑ HUMANSERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E G BOND BELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER �1r r� �, } and J'-r✓'�'L�__5 �,J,L 7L A+ M PROJECTNAME: r'�ee crT-+=' ` I�Ic_;� ,v ( 1�1��,� �aY';L� � � .. �ti��.-. NAME OF CONTRACTOR: LC- ADDRESS: '-1 I%A W 'F9#I- N+= G,YI„Z 7 TELEPHONE LJO.2 ' S--? 7 ' ` 9-5-0 E-MAIL: -S -0,1 V'�j : Inot Cv-r FAX:to4 -,SoL - IYJ-L( SIGNATURENAME: ;�k, 0 was TITLE EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES 0-COMPENSATION ❑ INSURANCE REQUIREMENTS/C'ERTIFIC/VI- ❑ ALI OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTI-IORITY TO SIGN ❑ REQUIRED LICENSES P�-PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: _'Tan�/;""y r 2-C7I8 COMPLETIONDATE: -7U ck?0�Z'-� TOTAL COMPENSATION$ 260 0 14, T1^w;_J 2INCLUDE EXPENSES AND SALES TAX.IF ANY) (IF CALCULATED ON HOURLY LABOR FIARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:El YES ANO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑YES &NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDI 9-PURCHASING: PLEASE CHARGE TO: 601 - 1\0U 0� 1 - 15-12- - S7 y 1 0 0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED IP1,PROJECT MANAGER ,I r'\i'j I L-)-,17 DIRECTOR —x, T,2--1 ! 7 ❑ RISK MANAGEMENT (u=APPLICABLE) ®-LAW 7112 fZ 1. COUNCILAPPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 2. CONTRACT SIGNATURE ROUTING ❑ SENTTO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.Support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LAW DEPARTMENT _ ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERIC ❑ ASSIGNED AG# AG# ❑ SIGNED COPY RETURNED DATE SENT: ,CrMMENTS: M(11l CITY OF MUNICIPAL COURT Ask Federal Way Feder 8th Avenue South• Box 9717 Federal Way,WA 98063-97171 7 (253)835-3000 www.cityoffedera l wa y.com DATE: December 13, 2017 TO: FEDRAC From: Sue White, Court Administrator VIA: Judge David Larson and Judge Rebecca Robertson SUBJECTS Probation Alcohol Monitoring (SCRAM) Background: The court has contracted with Vigilnet America LLC for SCRAM transdermal alcohol monitoring for the court for the past year. SCRAM is the most effective affordable device available for monitoring alcohol use. Vigilnet is the provider for Alcohol Monitoring Systems (AMS), the company that developed the SCRAM system. The need was to have immediate SCRAM placement on defendants at the court and for pre-jail SCRAM hookup before release from custody at SCORE. Vigilnet provides the devices and monitoring and probation staff do the placements on defendants. A recent Supreme Court case that prohibits pre-trial urinalysis testing makes SCRAM one of the only viable choices for alcohol monitoring. The following are the costs to the court. We negotiated a reduction in the rate of payment from last year.The defendant pays up to $15.00 per day on a sliding scale. SCRAM CAM (Alcohol only) $6.50 per day SCRAM CAM w RF (Alcohol plus curfew) $6.50 per day Recommendation: Amend the term of the contract agreement with Vigilnet America LLC to November 30, 2022. 10 clry of CITY HALL 3335 8th Avenue South �� Federal Way Federal '' Jay, VVA 98003-6325 (253) 835-7000 AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR ELECTRONIC ALCOHOL MONITORING EQUIPMENT AND SERVICES (SCRAM) This Amendment ("Amendment No.l") is made between the City of Federal Way, a Washington municipal corporation ("City"), by and through the Federal Way Municipal Court ("Court"), and Vigilnet America, LLC, a Nebraska limited liability company (Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for SCRAM equipment and monitoring services ("Agreement") dated effective June 2, 2016 as follows: 1. AMENDED TERM.The term of the Agreement,as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than November 30, 2022 ("Amended Term"). 2. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)for the Amended Term. Except as otherwise provided in an attached Exhibit,the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto,not modified by this Amendment, shall remain in frill force and effect.Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment,which is binding on the parties of this contract. [Signature page follows] 131 AMENDMENT - 11- 3/2017 CITY OF CITY HALL Fe d e ra l a 33325 8th Avenue South Federal 'Nay,WA 98003-6325 (253) 33:5-7000 IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: FEDERAL WAY MUNICIPAL COURT: Jim Ferrell, Mayor David Larson, Presiding Judge DATE: DATE: ATTEST: City Clerk, Stephanie Courtney, CMC APPROVED AS TO FORM: J. Ryan Call, City Attorney VIGILNET AMERICA, LLC: By: Printed Name Title; DATE: STATE OF WASHINGTON ) ss. COUNTY OF _ 1 On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of ,20_. Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires PROFESSIONAL SERVICES AGREEMENT 12 - 2 - 5/2017 CITY OF CITY HALL LIth AN�� Federal ■ �, ■� Feder l V Avenue Sa03 Way Federal '��Jay, !+�F J8003-6325 (253) 335-7000 1V174V±2eb'Oflt dJ1'f7(t4;Y`Coy."; EXHIBIT B-1 ADDITIONAL COMPENSATION I. Total Compensation: In return for the Additional Services, the City shall pay the Contractor an additional amount not to exceed Three Hundred Thousand and 00/100 Dollars ($300,000.00). The total amount payable to Contractor pursuant to the original Agreement,all previous Amendments,and this Amendment shall be an amount not to exceed Three Hundred Sixty Thousand and 00/100 Dollars ($360,000.00). 2. Method of Compensation: 1-he cost per day for both SCRAM CAM and SCRAM CAM with RF technologies is reduced to $6.50. This cost per day applies to both Tier 1 and Tier 2 volume levels, resulting in the same cost per day for these technologies regardless of volume levels,. Fixed lease price per Transdermal SCRAM Unit per the following: TechnoloZy Cost 1'ei•Dai! SCRAM CAM (Alcohol only) $6.50 SCRAM CAM w RF (Alcohol plus curfew) $6.50 Fixed lease price per unit per day when in active use for monitoring. There is no charge for units that are not active. The agency will be invoiced monthly. The cost per day is completely inclusive and applies only when a participant is being actively monitored(no shelf fees).This contract includes: Court Room Testimony and Support,Consumable supplies (straps, clips, batteries, etc.), training (initial and ongoing) and Next-day shipping of equipment and supplies. 31 AMENDMENT -�3 3/2017 i—� VIGIL-1 ACORO DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 09127/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER 402-399-8244 CONTACT Michelle Werth, CIC, CISR NAME: Consortio Group PHONE 402-399-8244FAX 402-399-8496 9375 Burt Street,Suite 101 (Ale,N..E)4 _-- I JAIC,No); Omaha,NE 68114 FODRIESs:mwerth@ronsortiogroup.com cnnsortlpgroUp.COm John F Coffey JV5WRERL A,_PEEPBPING COVERAGE _ 11AIC_p INSURERA,Cincinnati Insurance Company 10677 INSURED Vigilnet America LLC I INSURERS Colony Insurance Company 39993 4862 S 96th St,Ste 2 Omaha,NE 68127 INSURER C INSURER D INSURER E INSURER F COVERAGES CERTIFICATE UMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRTYPE OF INSURANCE A�][n Wv POLICY NUMBER O'UCY EFF POLICY EXP LIMITS B X COMMERCIAL GENERAL LIABILITY ,ETH OCCURRENCE S 51000,000 X_ CLAIMS-MADE OCCUR DAMAGE TO RENTED 50,000 APS11729 08/01/2017 08/01/2018 tF,,,ufPn_1 s _ _MED EXP An one erson__r S 5,000 X Professional Liab PERSONAL&ADV INJURY S 51000,000 _G_EN'LAGGREGATE LIMITAPPLIESPER: GENERAL AGGREGATE S 5,000,000 i POLICY n sea u LOC PRODllCTS-COMPIDPAGG s Included OTHER A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Fo.�rcddeutl , �X ANY AUTO '.EBA0450119 08/01/2017 08/01/2018 BODILY INJURY Per person� OWNED SCHEDULED AUTOS ONLY AUTOS BODILY I_4i RY(Per accident) S HIRED )[ NON OWNEDP eentl]AMAGE S AUTOS ONLY - AUTOS ONLY 17 - A X UMBRELLA LIAB X' OCCUR EACH OCCURRENCE _ S 5,000,0001 EXCESS LIAB CLAIMS-MADE EPP0450119 08/01/2017 08/01/2018 5,000,000 AGGREGATE DED X ;RETENTIONS 0 I - A WORKERS COMPENSATION __I _PER OTH- AND EMPLOYERS'LIABILITY SSAT.U-TE. Ef-Z.__. ANY PROPRIETOR/PARTNER/EXECUTIVE YfN WC1869697 08/01/2017 08/01/2018 L EACH ACCIDENT 3 500'000 OFFICER/NiEMBER EXCLUDED? NIA 500,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEEi 5 If yes,describe under 500,000 .DESCRIPTION OF OPERATIONS below E.,L DISEASE-POLICY LIMIT S I � I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION INSURED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Vigilnet America LLC 4862 S 96th St,Ste 2 Omaha, NE 68127 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 14 Vigilnet An-erica LLC:Privale Cnnrfvnry Information-BLIsMe55werk Electronic Equipment, Instruments and Components Apni 20, 2016 d 12 Nr41 El' Company Overview of Vigilnet America LLC Snapshot People company Overview Key Executives For Vigilnet America LLC Vigilnet America LLC, doing business as Vigilnet Jake Dawes Community Monitoring, LLC, provides monitoring Chief Operating Officer technologies and services for public safety. The Compensation as of Fiscal Year 2015 company offers secure continuous remote alcohol monitor systems; single piece offender tracking GPS devices; and two piece GPS offender tracking systems that integrate tracking, offender communication, and mapping technologies that enable operators to track offenders. It serves communities, and law enforcement and other government agencies in Nebraska, Oregon, and Washington. The company was founded in 2006 arid is based in Omaha, Nebraska with an additional office in Portland, Oregon. Phone: 402-537-9450 4144 South 89th Street Fax: 402-502-1354 Owaha, NE 68127 www.vigilnetinonitoring.colr United States --rounded in-2006- Similar Private Companies By Industry Recent Private Companies Transactions Company Name Region Type Target Date Tekgraf Inc.,Channels Business Unit United Slates No transactions available in the past 12 months. Intava Corr). United States IS Solutions. LLC United Slates Seikowave United States Flex Interconnect Technologies, Inc. United States Request Profile Update From Around the Web Sponsored Links by Taboola Earliest Recorded Wrist Cuffs & Bands Date To Over 9,000 Years Ago - Bid Today Invaluable Auctions htup://www.bl oom berg.con r'r eseai clVstocks/pri vater's napshot asp?pr i vcar)ld-2667,3¢121 1=1' 4/20!2016 Nebraska Secrelary of State-Corporation and tivainess Entity Seg+renes VIGILNET AMERICA LLC VVedApr 2.0 1515 5:; ))115 SOS Account Number ?0216408 Status Active Principal Office Address 11248 JOHN GALT BLVD OMAHA, NE 68137 Registered Agent and Office Address WILLIAM F. HARVEY 11248 JOHN GALT BLVD OMAHA, NE 68137 Nature of Business Not Available Entity Type Foreign LLC Qualifying State:CO Date Filed Oct 28 2015 Filed Documents To purchase copiers of filed documents check the box to the left of the document code. If no checkbox appears,contact the Secretary of State's office to request the docurnent(s). Code Document Date Filed Price -FCA --Gertificaie cf-l-0th0rity - --Oct 2-8-201-5--- — -._S.1.35_=_3.p.ag.e(suq?a-45 - per page Good Standing Documents To purchase documents attesting to the entity's good standing check the box next to the document tiUe. If you need your Certificate of Good Standing Apostilled or Authenticated for use in another country,you must contact the Nebraska Secretary of State's office directly for information and instructions. Documents obtained from this site cannot be Apostilled or Authenticated. Online Certificate of Good Standing with Electronic Validation $6.50 'Yhis certificate is available for immediate viewing/printing from your desktop.A Verification ID is provided on the certificate to validate authenticity online at the Secretary of State's website. Certificate of Good Standing -USPS Mail Delivery $10.00 This is a paper certificate mailed to you from the Secretary of State's office within 2-3 business days Select All I Select None ?;2 hos!,'wwwnobaska govisos/r.,ort.vcorpsearch.cgi?acct-number=10216408 16 ll20r 01; vjo sr"Cro-.91-y of S-io(o Al Viqilanl America LLC c LL-C,&cof=FO,71[)AlO&ic.=UTF-8&sa=Sc.arch 17 RETURN TO: lu I }-� C\"I. 3 DI CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I. ORIGINATING DEPT./DIV: w 0'r '1- 1-111-__— - _ _-- -_ _ _ �._ -- 2 ORIGINATING STAFF PERSON: �) w! s �'`Z_ -�FX-1-: 3. DATE REQ. BY:- - 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECT[ON DOCUMENT(E.G.,R-FB, RFP,RFQ) LJ PUBLIC WORKS CONTRACT ❑ SMA[.LOR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT If GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(EG (BOND RELATED DOCUMENTS) I ❑ ORDINANCE ❑ RESOLUTION I ❑ CONTRACT AMENDMENT(AG#):-- ❑ INTERLOCAL ❑ OTHER -- - II _- — ------ -- --- --- 5 PRO.IECTNAME: �rolo2TIU, 1 Lo1�o � fir , o ��►-, .� Cl�_M 6 NAME OF CONTRACTOR:� +��' � r'`�� '�°` -_ --- ADDRESS: �I►'-ILI � ,i �. rrC�>� O�?h_��tVE (o � TELEPHONE +Jo2� 1 37-`�y�C7 E-MAIL: s].a�zs V. FAX: '-/o 2-- z 13s�4r T SIGNATURE NAME: TITI,C .� � «' 7. EXHIBITS AND ATTACHMENTS:9,SCOPI:,WORK OR SERVICES -COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE n- ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSI7S ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: �;12 0 2-0 ) (, COMPLETION DATE: I e C'c,_S•'-�' 71 . 20 /7 r� ._� 9. ' X Nd=�.- (INCLUDE EXPENSES AND SALES TAX,IF ANY) TO"TAL COMPENSATION$_!ra© r]�3?7. 00 ,f.� � � _ (IF CALCULATED ON HOURLY LL OR CHARGE-,KrrACtsC[{GDULBS OF[iMPLOYEES`['i"f L,F,.$AND I4OLIDAY RATES) RC[MBURSABLE EXPENSE:❑YES ❑NO IF•'YES,MAX[MUM DOLLAR AMOUNT: $ IS SALES TAX OWED OYES E-NO IF YES,$ - PAID BY:❑CONTRACTOR Cl CITY ❑ PURCHASING: PLEASE CHARGE TO:_00 1 - 1100 "Os21 - `�1 - '5-0 - y1 C) 10. DOCUMENT/CONTRACT REVIEW INITIAL/D.KFERFK WET] LNI'{'TA[ IDAIEAPPROIED 99--PROJECT MANAGER 'J c/ zo -/6 - _- - DIRECTOR - ❑ RISK MANAGEMENT (IF APPLICABLE) - ❑ LAW 11. COUNCILAPPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING X SENT TO VENDOR/CONTRACTOR DATE SENT: DATE RECD: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ' INITIAL I llATi�SION� �'LAW DEPARTMENT --- ❑ ctVF OF STAFF N-170NATORY(MAYOR OR DIRECTOR) 4 L 1 CITY CLERIC U ASSIGNED AG# AG# 0 SIGNED COPY RETURNED DATE SEN"T: COMMENTS: 11/9 �- 18 CITY of CITY HALL :33325Sth Federal Feder 8tli Avenue South �/� Federal Way:V�+A 98003-6325 �/ (253) 835-7'0.00 t r�v��crttvlle�lvre3hvv�'earn GOODS AND SERVICES AGREEMENT FOR ELECTRONIC ALCOHOL MONITORING EQUIPMENT AND SERVICES (SCRAM) The parties ("Parties") to this Goods and Services Agreement ("Agreement") are the City of Federal Way, a Washington municipal corporation ("City") by and through the Federal Way Municipal Court ("Court"), and Vigilnet America,LLC,aNebraska limited liability corporation("Contractor").The City and Contractor(together "Parties")are located and do business at the below addresses which shall be valid for any notice required under this Agreement: VIGILNET AMERICA, LLC: CITY OF FEDERAL WAY: Jake Dawes Susanne White 4114 South 89`I' Street 33325 8'h Ave. S. Omaha,NE 68137 Federal Way. WA 98003-6325 (402) 537-9450 (telephone) (253) 835-3019(telephone) jdawes@vigilnet.com (253) 835-3020(facsimile) Susanne.white cit offederalwa .com The Parties agree as follows: 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement,which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31" 2017 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor not more than six years. 2. WORK. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit"A,"attached hereto and incorporated by this reference("Work"),performed to the City's satisfaction,within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties.The Contractor warrants that it has the requisite training,skill,and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities,including but not limited to obtaining a City of Federal Way business registration.The Contractor warrants it will provide services in a manner consistent with the accepted practices for other similar services within the.Puget Sound region in effect at the time those services are performed.The Contractor warrants goods are merchantable,are fit for the particular purpose for which they were obtained,and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one(i)year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only originai replacement parts shall be used;rebuilt or used parts are not acceptable.When defects are corrected,the warranty!or that portion of the work shall extend for one(1)year from the date such correction is completed and accepted by the GOODS AND SERVICES AGREEMENT - 1 - 1/2015 19 CITY OF CITY HALL =�43Z325Federal Way Feder 8th Avenue South _%L Federal Way,WA 98003-6325 (253) 835-7000 mvw a tyoffederalwaay.corn City. The Contractor shall begin to correct any defects within seven(7)calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City,the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time,Documentation,and Inspection.Work shall begin immediately upon the effective date of this Agreement. Work shall be subject,at all times,to observation and inspection by and with approval of the City,but the making(or failure or delay in making)such inspection or approval shall not relieve Contractor of responsibility for performance of the Work in accordance with this Agreement,notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the ease of its discovery. 2.4 Clean Up. At any time ordered by the City and immediately after completion of the Work, the Contractor shalt,at its own expense,clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to,perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 3. TERIVIINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty(30)days written notice at its address set forth on the signature block of this Agreement.The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies,breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount, In return for the Work, the City shall pay the Contractor an amount not to Cxceed a maximum amount and according to a rate or method as delineated in Exhibit"B,"attached hereto and incorporated by this reference.The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit "B," the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 Method ofPayment. On a monthly basis,the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Work have been performed, the name of the personnel performing such Work,and any hourly labor charge rate for such personnel.The Contractor shall also submit a final bill upon completion of all Work. Payment shall be made on a monthly basis by the City only after the Work has been performed and within thirty(30)days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work does not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement.The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defcctive car Unauthorized Work.If any goods,materials,or services provided under this Agreement are either defective,unauthorized,or otherwise do not meet the requirements of this Agreement,the Contractor will correct or modify the work to comply with the Agreement and the City reserves the right to withhold payment from the Contractor until the goods, materials, or services are acceptable to the City. If Contractor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources,and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum GOODS AND SERVICES AGREEMENT - 2 - 1/2015 20 i Gfrr of CITY HALL Federal Way „ay Feder 8th Avenue South =t%,& ■V►►Yf Federal Way,WA 98003-6325 / (253) 835-7000 www.e:rlyaffedeml weiy.cern Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Contractor. 4.4 Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period,the City will not be obligated to make payments for Work or amounts j incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 Final Pa meat: Waiver ofClaints. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. 5. INDEMNIFICATION. 5.1 Contractor hidemnifscation.The Contractor agrees to release indemnify,defend,and hold the City,its elected officials,officers,employees,agents,representatives,insurers,attorneys,and volunteers harmless from any and all claims,demands, actions,suits,causes of action,arbitrations,mediations,proceedings,judgments,awards, injuries, damages, liabilities, taxes, losses, fines, fees,penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities,including,without limitation,their respective agents,licensees,or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement,except for that portion of the claims caused by the City's sole negligence.Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence.Contractor shall ensure that each sub-contractor shall agree to defend and indemnify the City,its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph.The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver.It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurvlcc act,Title 51 RCW,solely for the purposes of this indemnification.Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 Cid Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders,partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, j awards,injuries,damages,liabilities,losses, fines,fees,penalties expenses,attorney's fees,costs,and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival.The provisions ofthis Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. GOODS AND SERVICES AGREEMENT - 3 - 1/2015 21 V4% CITY 9F CITY HALL I Feder 8th Avenue South Federaay Federal Way,WA 98003-6325 (253} 835-7000 www ei6offimloralway corn 6. INSURANCE.The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1, Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises,operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage,products liability,advertising injury,and liability assumed under an insured contract with limits no less than$1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned,non-owned,hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No Limit ofLiabili .Contractor's maintenance ofinsurimce as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by suchinsurance,or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City.Any insurance,self-insurance,or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 6.3. _Additional Insured.Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial.general liability policies attached hereto as Exhibit"C"and incorporated by this reference. At City's request,Contractor shall furnish the City with copies of all insurance policies kind with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are"claims made," Contractor shall be required to maintain tail coverage for a minimum period of three(3)years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. 6.4 Survival.The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY.All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT.All originals and copies of work product,including plans,sketches,layouts,designs, design specifications,records,files,computer disks,magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data,documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request.At the expiration or termination of this Agreement,all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain GOODS AND SERVICES AGREEMENT -4 - 1/2015 22 CITY 4F CITY HALL Iway■ ■/ Feder 8th Avenue South 1!f■{Y, �/ Federal Way,WR 98003-6325 r+' (253)835-7000 WWW 0 ty0 ft dF_va h i v y.ccx n such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement.These records shall be subject,at all reasonable times,to inspection,review or audit by the City, its authorized representative,the State Auditor,or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR/EMPLOYEE CONDITIONS. 10.1 Independence.The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work,the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave,vacation pay or any other benefit of employment,nor to pay any social security, income, or other tax which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor,shall not be deemed to convert this Agreement to an employment contract.If the Contractor is a sole proprietorship or if this Agreement is with an individual,the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 10.2 Safety. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees,agents,and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose.Contractor shall comply with all applicable provisions of federal,state and municipal safety and health laws and codes,including without limitation,all OSHA/WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC),and General Occupational Health Standards(Chapter 296-62 WAC).Contractor shall erect and properly maintain,at all times,all necessary guards,barricades,signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe passageways at all road crossings, crosswalks,street intersections,post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water,sewer,gas,steam or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by the perfonnance of the Work.The Contractor shall,at its own expense,secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same 10.3 Risk of Work. All work shall be done at Contractor's own risk,and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Industrial or any other insurance that is purchased for the benefit of the City,regardless of whether such may provide a secondary or incidental benefit to the Contractor,shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion ll. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. GOODS AND SERVICES AGREEMENT - 5 - 1/2015 i 23 CITY OF CITY HALL �-� Federal Y V Feder 8th Avenue South y Federal Way,WA 98003-6325 �,..,,� (253),535-7000 wMv.0fyQftj�d0r111W3y.corn 12. EQUAL 01"POIZTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract,there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex,age(except minimum age and retirement provisions),race,color,religion,creed, national origin, marital status, or the presence of any disability,including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment.This requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination,rates of pay or other forms of compensation,and selection for training,including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964,the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GEN RAL PROVISIONS. 13.1 Interpretation and Modification.This Agreement,together with any attached Exhibits,contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement,the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid,inoperative,null and void,or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect.Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement,including this provision,may be amended,waived,or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assigtunent and Benenc:iaries.Neither the Contractor nor,the City shall have the right to transfer or assign,in whole or in part,any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent.Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest,heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto.No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective.If a violation of the City's Ethics Resolution No. 91-54,as amended,occurs as a result of the formation or performance of this Agreement,this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and a]I of its provisions in which performance is a factor.Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement.Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail,postage prepaid,to the address set forth above.Any notice GOODS AND SERVICES AGREEMENT - 6 - 1/2015 24 CITY OF CITY HALL ■ '� 8th Avenue South Feder ■NJ■Vl � Federal Way,WA 98003-6325 (253) 835-7000 www o(Wf bdera4vay.com so posted in the United States mail shall be deemed received three(3)days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants,agreements or options,and the same shall be and remain in full force and effect.Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default.Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in,governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superior Court,King County,Washington,unless the parties agree in writing to an alternative process.If the King County Superior Court does not have jurisdiction over such a suit,then suit may be filed in any other appropriate court in King County,Washington.Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement,each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit,including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution.Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts,each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document.All such counterparts shall be construed together and shall constitute one instrument,but in making proof hereof it shall only be necessary to produce one such counterpart.The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the"date of mutual execution"hereof. [Signature page follows] GOODS AND SERVICES AGREEMENT - 7 - 1/2015 , 25 CITY OF CITY HALL 433325 5th Avenue South Federal Way Federal Way.WA 98003-6325 (253) 835-703D IN WITNESS, the Parties execute this Agreement below, effective the last date written below. Fl"Y Oh TF WAY: A ' EIS?f: (.11 rk, Stephanie COUrtne C C' APPROVE"[) AS TO " RM: 'ourtne I FEDERAL WAY KUNICIPAL COUR"I': IV— C City Attar Amy Jo Pearsall ity David Larson, Pr I ud,iL M.4,11,NETAMER1 C: Printed Name: Title: L— STA"IT', 01= W A S I I I N G'.V0 N ss. COUNTY On thIs, day personally appeared before to me known to be the Vir) that executed the f0I-C9In0' 9 c, ,! j instrume1%and acknovdedged the said instrument to be the free and voluntary act and deed of'said corporation..for the uses and PUI-POSCS therein mentioned, and oil oath stated that he/she Was authorized to CXCCLILe said instrument �l t i o I I. and that the sea] affixed, if any, is the corporate sial of s,�Iicl col-I — and official seal this of11/ kL4 ............ A < ;�,, L-J- 4* Notary's signature printed n (ZCI I I C—CV1— NOTARY 11 .401E Notary's pi name LU! !M= Notan Public in and for the S�ae of Washington. <D'-. PUBIUGi expires my C01111,11issioll R. WAS (j()0DS AND SERVICT-,'S AGREEMEN'l.' 1/2015 26 CITY OF CITY HALL 8th Avenue South Federal edaral Way Federal Way,WA 98003-6325 -j (253)835-7000 WWW[rt}0fT0d0r0&Vay com EXHIBIT "A" SCOPE OF SERVICES The Contractor will provide the City with equipment inventory that will allow for stable operation of the program and normal fluctuation in program size. The non-active inventory will be at no additional cost to the City and will be at 50% of active units. For example, if the City has 20 units active then Vigilnet will provide an additional 10 inactive units at no cost. Nothing herein shall preclude the Contractor from providing City of Federal Way, upon request and written amendment, with the optional or additional services or units relative to, and in connection with, the purpose of this Agreement. Additional Services: Should the Contractor be requested to provide additional services for the City relative to, and in connection with this Agreement, the Contractor shall be compensated for such services rendered and expenses reasonably incurred. The amount and rates may be mutually agreed upon and evidenced by supplemental writing signed by duly authorized representatives of the parties hereto. The Contractor shall coordinate all services to be performed by said Contractor under this agreement with the Court Administrator. Whenever this Agreement requires, or it becomes necessary for the Contractor to advise, provide or communicate information to, or seek the approval of,the City in matters relating to the Contractor's services hereunder, the Contractor shhll direct all such communication and requests for approval to the Court Administrator. Further, the Contractor, shall,upon request, meet with the Court Administrator on a periodic basis to coordinate any and all activities, services, and responsibilities required of the Contractor under this agreement. The City assumes no liability for lost or stolen equipment. i See attached brochure as part of Exhibit"A" for a comprehensive list of services to be provided to the City by Vigilnet America, LLC. I I I I I GOODS AND SERVICES AGREEMENT - 9 - 1/2015 27 OVIGILNET� March 4, 2016 City of Federal Way Municipal Court Susanne M. White, Court Administrator 33325 8"' Avenue S Federal Way, WA 98003 Ms. Susanne White: I am writing to fulfill your service proposal request for information relative to several of our offender monitoring technologies including SCRAM Continuous Alcohol Monitoring and SCRAM Remote Breath. We want to thank you for considering our company as a service provider to the City of Federal Way. Included in this proposal is a technical overview of each technology as well as information about our service delivery model and pricing. First though, I would like to provide you with information about Vigilnet and the service delivery method we are offering to your agency. Company Profile:Vigilnet America LLC was founded in Nebraska in 2006 with one employee and has since grown to 34 employees with programs operating in Oregon, Washington,Nebraska and Pennsylvania. We monitor over 3500 offenders daily and our sales revenue exceeds 9 million dollars annually. We're proud to be able to say that since 2006 we have never had a customer terminate services with us and move on to a competitor. It is our goal to continue this trend of meeting or exceeding customer expectations by combining reliable and accurate monitoring technologies with a flexible customer minded service delivery approach. Customer References: We encourage you to reach out to our customer base to ask questions and gain feedback about our technologies and services. We have many Northwest customers willing to speak with you and answer any questions you may have about their dealings with us. A reference list is available upon request. SCRAM CAM- Continuous Transdermal Alcohol and RF Curfe►v Monitoring in One Svstein SCRAM CAM is the industry's cutting-edge and only court-validated Continuous Alcohol Monitoring (CAM) system that also incorporates house arrest technology in one device. As the pioneer of CAM technology, Alcohol Monitoring Systems launched the original SCRAM"w'system into the criminal justice market in 2003. The 2nd generation, SCRAM, is not only half the sire and weight of the original SCRAM, but now also incorporates built-in RF home cur{c w rrtcanicoring to provide dual functionality; all in one small bracelet. Since its inception SCRAM CAM has monitored more than 250,000 individuals in over 2,000 courts in 49 states. The SCRAM CAM system is comprised of three parts: 1 11248 John Galt Blvd. Omaha,NE 68137 888-381-8881 ►yu��.vigi1n0.corn 28 23VIGILNETr SCRAM CAM Bracelet. The patented SCRAM CAM ankle bracelet transmitter is attached to the participant with a durable and tamperproof strap. It is worn 24/7 by the participant and captures transdermal alcohol readings by sampling the insensible perspiration collected from the air above the skin. The bracelet transmits data via a wireless radio-frequency (RF) signal to the SCRAM base station. In addition, SCRAM has optional radio frequency(RF) (i.e. house arrest) capabilities, allowing it to monitor presence or absence within the participant's home. SCRAM Base Station. The SCRAM base station is the mechanism by which the data that is collected by the SCRAM CAM bracelet gets transmitted to AMS for analysis and reporting. When the SCRAM CAM bracelet is installed on the offender's ankle;the offender also receives the SCRAM base station, which plugs into an analog telephone line -usually in the offender's home or place of work. At a pre-scheduled time(s) each day, the SCRAM CAM bracelet"communicates" with the base station, which then retrieves all available data froin the bracelet and sends it to SCRAMNET. The base station also downloads monitoring and reporting schedules to the bracelet. SCRAMDirect Connect. In cases where an offender does not have access to a land line, he or she can come into the supervising authority's office.to have data that has been stored in the bracelet downloaded via the SCRAM Direct Connect device. The compact Direct Connect device is slipped over the offender's bracelet(while worn) and attached by USB cable to an internet-.enabled computer. The stored information is then transmitted from the SCRAM bracelet directly to SCRAMNET within seconds and without the need for a base station. This allows offenders who do not have land-line phone service to still participate in SCRAM monitoring. Why Continuous Alcohol Monitoring?Periodic/random drug testing methods in use today can provide a snapshot of an offender's drug.use over an extended period of time. This is because most drugs stay in the body for a fair amount of time. Moni Dring for alcohol consurn tion is more difficult because the body metabolizes alcohol very quickly. This is why random point in time alcohol monitoring devices, like breath testing devices installed inside client homes, are not as effective (by design) at detecting all alcohol consumption events. These devices test randomly with large amounts of time in between tests (while at work or while sleeping), and because the window of detection for alcohol on the breath is so short, this means offenders are able to drink around their random point in time testing programs. Compounding this is the predictive nature of the random testing device, meaning offenders can get use to the testing schedule of their breathalyzer device and plan their"drinking around it. This is why Continuous Alcohol Monitoring (CAM) is a more effective way to monitor offenders, deter them from drinking, and lead to better supervision outcomes. 2 11248 John Galt Blvd. Omaha,NE 68137 888-381-8881 t�-►��0'.4'i�,il�zet.corn 29 OVIGILNET- 15'Breathalyzer 2nd Breathalyzer 3rd Breathalyzer Test Test =0.095 BAC Test �}}I =0.00 BAC 7 AM 10 ANN 5.t'M G Pb'1 GAM 7 AINI A 190-pound adult male will take around four hours to go from the legal DUll limit of.0813AC to .000 BAC.That means unless you test continuously,you will be unable to detect many drinking events. The SCRAM CAM system tests the offender'sperspiration for alcohol every 30 minutes 24 hours a day, regardless of wlicre they are at. Because-the bracelet is ft to the leg, the SCRAM CAM testing process is mssive. tne4inin r.the offender sloes not have to do anythto submit to testim). This niakes SCRAM CA.M. sigriiticantly easier to monitor breathalyzerteclino.logies where tyre offender has to answer the test call and make sure he takes the test correctly by either positioning li.is :face in a carnea a or speaking;clearly enough for voice verification. F'or odditional infin-Inution on the SOUkf C..I.A.lsystein, please see the brochure included at the enol oflhis document.. SCRAM Remote Breath Porlable Alcohol Tewin Device. SC IZ.AM Remote Breath is a handheld, portable breath adcohOl device that is the 11rst to rrieorporirtc Autoinated Facial .hitelltgellce ' and it GPS location with both taken and iltissed tests. 'I'lhe systemoffers scheduled, random, or ort-demand testirrs;. It uses leading evidential portable breath te_,tini; (1113T) technology, and the Af�1--the sartle facial recogriitior❑ systeat used r • irtlernalionally by government security Forces—scans and autoritatically matches the photo of the test taker with Every test. SC1ZnM Remote Breath offers the following features and benclits: •~ 1?theruct connectivity— even 1fa ce.11r.tlar connection is unavailahlc, otliccr 0811 perform installs and clients can transnriit lest results. • ALIMltlated f"aCNII 11ttelli;,ence– the Banti facial rccognit1i7r1 systcrtr uso:;a intcrn<:tiunall, bN: government ,ei r.irity forc;Es J. 1 12,18 John Galt Blvd. Onurlt,.r; NI? 681:17 888-381-8881 30 MINIGILNE7 Devi cc-initiated testing automatically turns on and prompts clients For scheduled and on-demand tests. Immediate notification of both BrAC and positive client ID • Store and forward up to 48,000 test results. Stores test results when out of cell coverage and ['awards them when service is reacquired, so you'll never lose test data • (JPS locution with taken a.rld laaissed tests. CM'S locations provide more supervision dato, cspeciAly on ll.ussed tests • Optional roninclers and notifications to client's cell phone ■ Random, scheduled, and on-dernand. testing • Court support For additional irl/ortruaiotl on the SCRAR1I Remote Breath.System, please see the brochure includecl al the end oJlhis docurnent. Islhc:rrtet Connectivity: Col.asidering Haat only 30% of U.S. hollies`h<<ve a landline. to e, bila over 60% have ]ionic Internet service, SCRAM Systens..desiened all the a ol-enwntioned systenis Dein irn) scti. to arcom-nlodate the needs of today's no a.tlatiora. Built to work with today's home communicatlolas systeIIls, It is optimized to work on DSI.., Vonage, cable telephone modems, digital, or skutd,'rrcl telephone service ('O'CS). .For those wW,��a rhamtot laodine households Having Internet only, each system has an Ethernet port, which can be plugged into any home Internet router. 11' neither phone or Internet service "ire available, each sv,Acm has a cellular option. 1 h1S is a key Competitive advallt;.lt,e and allows to,. agencies ;rnd participants to save molle.y by clot payino for costly cellular options. GPS' Trackin : Vi tihaet partners with numerous GPS I'mcking carriers incluc1111�2, SCRr1NI Systems, tile, maker of the SCRAM CMM ,iild Remote Bre"lth systems. You will notice w(2 1'lilvc incluclecl pricing, I,or CIPS 1'racking, within tl'lis I�rolwsal. Our intent bcliflid inclridilig tli.is is to provide 11cNihility to the federal Way N'tunicihal COurt shoLrld you be intcrcslcd in utilizim-, (;I'S 'I'moking equipnleiit and services in the future. Parfic paall haYmew Options: vigllrlct specializes in participant billing and le.c collection service 'I'lais option Cali save al�,encics From bearing the monitoring cost by placintr, the responSibility ul payment on the participant's shoulders. While the pi-Icing included ill this Proposal i5 fir ac clad,' pavincut of l�cc.s, l.)lease know we can design your account to involve participant p<lynacnt_ "'hound your agency decide to consider this .iia the Future. Please ask, us about this option 11' the used curl arises. l l 12=15 John C.;alt Blvd Onmli,, ,NF 681'17 fi55-��51 SSS 1 1llact.Coila 31 Our flagship technology. The SCRAM AM Continuous Alcohol Monitoring-"system is the world's most widely used and trusted 24/7 CONTINUOUS ALCOHOL transdermal alcohol testing systern. For high- M O N I T O R I N G risk, hardcore DUI and alcohol offenders r"a SCRAP-d6ntintious Alcohol Monitoring' Contin'uoUs Alcohol Monitoring (CAM), or ---��' „ ',� combined CAM:+ House Arrest, at the flip of a switeh.:'It's 24n monitoring for your higher-risk/hlgher=need alcohol clients. 4 (y) SCRAM Remote BreatW- Tine first area cI'Iiy hark ..:Ie:i 1 alcohol devica:w0;au torn:Wed (;pS with(wetly single tt.`sl Fol yoi, h vvc:r list,(Ito'-t� (11 1 those who need or htiv,:•er:rn�,d r' �^ SCRAM GPS" •'� ! A one-piece VIQbSI 1:)rJ'ir:iOClriC)J`/:it%I1) thi)I C(;II!hir`.n<; loci*n r?ioritorl 'Cj 7)CCJ1rj":y )(.i t ,p.',)'/ 0 ffew:ler C)MMUr,icalc';' will design that virtually clirnil rJf:: "rat.c;)6 is 'S(: 11 5ystenj s o' --tr.` (c,f S:,< it:'I(' il,Il n 't ,vt, Provide Conipie!'(insiv, I(:,l;.�)ilr:iri oio-Ih.)r.Yl,,� 4•j SCRAM House Arrest;- I really believe that if,judges and probation today's home c::) nmmni!.:•I' :-,i!!< horrie. Internet rc,,; le,.. °;I,. departments knew about this technology aril USI_,V(.)r,1qe''. of r.)r .)ratl::;i.;I ':,' I .•r:-,ro•;r+ :) understood how successful it is, it would be on r:,rcica sv';te,r the ankle of every alcohol-dependent offender in the criminal justice system." �.,) SCRAM Systems Program Management Center I i'le SCIRh,\ !`i:: $(?t 11I l:' It) .II'1: . 'I , ---C.West Huddleston I:I)c,Project 1`A1!,;:l(:!I r -t "•:i CEO.National Assarlshon of Drug(Court Profes;iona i IrlCjethr r e VF.lytl t,: l:lr r; • ( I:'J CJI UrI'� ) �f_1JSI::�fT'�'•r � - ' SCRAM Systems, OPTIONS in Alcohol M6nitoring oLwer Level AlcohdDependence ArcoholMisuse andAddictfan DUI Repeat/Hardeore •t "� h- DriversDrunk Public ordermestic Violence ` r ' `r alL C-attime o High at of monitoring e a ♦ a - program s . rintensive monitoring after a violationContinuous Allcohol Mon ng; 1v. 32 • ■ - � - FEATURES ' • f + ■ ■■ • • • • • Independently tested,court-validatr_U • . • ■ ■ ♦ a • ■ • • •24/7 Customer Support ■ ■ ■ • • •_ . • Dynamic,flexible training •AMS Data Analysis of every;alert •'l-AC readings c:or relate:to BAC reaCiinrls with a O02 confirmation IIIreshold CAM Bracelet •Worn 2,1/7 • • ■ r • • -• ■ • Autorneiled,noninvasive Samples perspiration every 30 minwes • Industly-leading anti-tamper technology • ■ • • ■ •Optional House Arrest curfew monitonng in one braccelc l • - ■ • • • ■` CAM Base Station • Multiple ways to connect,including Ethernet and SCRAM Wireless" .Automatically uploads artd transmits data at prescheduled time(s) ■ • , . , • ■ , ■ • • Downloads software updates from • ■ ' _ Y ■ •• SCRAMNFT to the CAM Bracelet •SCRAM Direct Connect"allows agenl �` `•. + downloads in the office,on-demand, ■* •,: ■ • ■ direct to a computer SCRAMNET •Central,secure,web-basad platform where all data is stored,;analyzed. repotted,and maintained • User-friendly tool that aggregates, analyzes,and graphs test results • Custom notification and reporting protocols • Flags and graphically depicts alcoi':ol alerts,obstructions.tampering, schedule nonconroliarce, batlefy and equipment infolmation • Inteelrates with all SCRAM Sys(-, ms monitoring lechriologur.:• BENEFITS r..omplir'Iru:r:,etch National nealwork of ;ofvico piovidcrrt: r •.S'c; q • Cori clu�;lvcly ril Irnyuls,hr :, li+.rivde�:• alcohol rollciUhtfiU n ':ncl ::n;nrt lrrn l l J ��-w,,,;�t �•,w�t •.- I , lw_i•�",--- ;,Icohol sources ,.n,..,�... Ib a �._.. . ,T xe • Sing rr-.-snurc:a%?dmic;s�hl il✓—nig h;!c'�-;�f> .,p lest,required M .... -+- ...� bledai r loxi • o o �••+•• ' a ,••,�,r,,,, o o,.o L_ u wo � � 1'I li:(t F'IYl ,r•� u ow Lf ti q Consohdale,`io-.,•. :Il-c� o °m `` E ,■ r*tents.orrunmor,>;,,111 I:lrk:, 0 owe '~ a„• r.:-r->, --•oo • C;onlinu:ur,tc"Ing a rI �� i Iu.c I aa•e oo �?'�'iurlCl'. „ ,>(li!'rliilt�:, --- , ` SCRAM ' ■ ., 5 y s r F r:9 33 The most flexible OPTION in breath testing. Ito From the industry-leading SCRAM Syske!nsl" line of alcohol and location monitoring SoluU011s_, REMOTE BREATH 0 SCRAM Continuous Alcohol Monitoring''"' Conlicur�us Alcol;ol Mor;t�.r��c<a (;J;P�},cr c�;)i�ll:;!ni:r;7 CAM + Hwiset Arrr_=fit at tho rl p of.1 s:^r'( IM''•.?1;' � rl ianitarinc7.or y(,ur I rghr�r-r;';k;l u(;hr_r•nc•.:cr :�'..:;:'rr(:i;;:•;!:.:; FF'SCRAWRemote BreathO The first and only handheld,wireless, portable A; " ath all zohol cievice with automated facial . recognition and'!GPS with ovary type of test. Icor yaLir loWer-r.isk clients or those who need or have'earned less intensive monitoring. 1 � I iC) SCRAM GPS" A one-piece superior ioratic)n me)('ilorlr c;;.)cc.rir} twd otfendcr corri11r,ical::!+:);1`/Jit!1 de'iign thiat virtua11y,?1ir111r1a1ErS false ell:?+IS SI:P11N! - Sy:�i( I"IIS Ciil2,�,(tit�_`i S+:)'a;,i+,)r-.Or��..�C�Ilijl(,. 'i!''1•.'i'I V. '(� r IMI provide comprc)h�.,:.;r,r-ici tli;ixl nlo:,ilcu ;; )r;tr.r ? SCRAM House Arrests Stanclalone i,,ousc.. P_g":T1oIlI1011il(.:1 i;l:il ::u!' `:iti' r, to(jay's holne cc:nuliunic ;:rs y';tanls .I:('I,aG. home Intcrnet ro(:t: :,r( !rd:.:I ril.;li:'!!)I;(, DSL.Vor;Ligo',,Cil c:(':i�iiit'.)••;;•!'iC�l<'�iri "I ,. +� SCRAM Remote Breath delivers exactly the solution our SCRAM Systems Program Management Center' courts and agencies have asked for to create flexible monitoring options for every alcohol client." ll,e P;cyr:,a P11;rr:q n 'r!!r:r:rMc (fr^,1+:.;. .• rc)cyi=tP,er everyihiri"j --Nancy Cladls i,rcdu(a line,too r i' r rt Ic•u.rMr: .. '. l!i C•Ci O�; Ada i_.CrllYlly?•+1!'i I'�!1CIIIIIiJ SCrvIC 65 'll ofi�nl)i'I'.:;iflliali%:I'�':�'i9� i:ivtlC- :�; A.r WNn SCRAM -OPTIONS Alcohol M■ ■ w 4i::i.4sasiVW.a'LtiLil� =�, •_.ft�..�:� .r•�..Higher _ Lower Level :4 e 771 Alcohol Dependence Alcc • i- r ondAddicUbn DUI PublicRepeatfHardcore offenses Drunk Drivers Domestic Violence -Low BAC at timeof arrestHigh SAC at timek of arrest a monitoring . , rReclulies more rogram compliance E violation th i ii i L �L AM Can*4WWAkahol Monitoring.'-, 34 I • - . . - •. FEATURES - l * , * •Automated Facial Intelligence . r • Device-initiated to ting— ' autornalically turns on and ■ , . . + r . prompts clients for scheduled * _ • • • # and on-demand tests • STORE& FORWARD, up to • + r ••" • ' • ' 48,000 test results '' • GPS location with taken and • • • : _• + missed tests + • r • + • One-piece, handheld, celluitar • DO r-approved Dr6ger`l fuel cell • Rugged, built for corrections ■ Optional reminders and notifications to client's cell phone • Random, scheduled, and on-demand testing Passed BrAC BENEFITS • Immediate notification of both � FAILED Identification BrAC and positive client ID • On-board, automated testing prompts and cai(s`nl nniific.ihons ensure clients always know when i BrsathTestDeWl+ it is time to test Orcumvekrc ! 9luait,..nevn.m znwrur+se • Stores test results when out or �.�fl oZ(o•/�oi•ot:mPH e... •yA..Cw.*.A�MD cell coverage and forwards them ,yavl.D4102 PH when service is reacquired, so I raddcwnp■rigor} ,., you'll never lore test drato r�rct•nventan]aentwkd ''f tea' _ i Yi - GPS locations provide: more l 1' y h ft f SUperVlSlOn Cir.wj, especially on x iy °.X mISSf?d tests rc advcd o]Jo6Rol•04:07 PM 4 y�.`' �.� , t On Dem.nd 04:02 PM �7 � P ' d'a7G ADIOWO • Flexible tr.:sting ;;('!1e(' .11es n'lultiple options for both Not•. agenc.i<a tinct cLc rrls Faisal McOV010M d.YCW Pt.M73 rO amarcr`011arom um,Ct4M • lnteCJlateS ,Nlt'1 r movied lo drevmeM bat'rW state. con-ipany, one wtegm[ud Syslc:�� Q In ogmis ;; ReWNad - for Pvi:`r'y client 4 • f�OYtiJ I:)�C',llf ia.`:y t(i(. If('•' (.;,:i',� (.):r(, AFI caught mismatch on photos. • SCRAM Client admitted to having cousin Ploduct lrainin() 1/1 CUStonaer Stal)f,x')rr. take his scheduled test while he • SCRAM Court Sui:)po11 P'ruJ:tara was drinking. , SCRAM ' • 35 c[Tv OF CITY HALL Federal WaFed258th.- ven'LaI,P _�OL6- Federal"Nay,V. 96006-6 32:. (253) 83,5-700a EXHIB11"'B" COMPENSATION 1. Total Compensation: In return f:'()i-the Services, the City shall pay the Contractor lua anioun( not to exceed Sixty'I'liousand and 00/100 Dollars ($60.000.00). 2. Method of Compensation: Fixed lease price per Transcl erm al SCRAM hJjjit per the f'olloWillo: "rechnoincy Cost Per Dov Tier I Tier 2 1-25 daily units 26+ daily units (total days monitored 1-760) (total days monitored 761+) SCRAM CAM (Alcohol only) $7.10 $6.80 SCRAM CAM iv RF (Alcohol plus curfew) $7.10 $6.80 Cellular for SCRAM CAM 52.00 $2.00 Ethernet Connectivity for either SCRAM Cam or remote Breath SAS S .45 SCRAM Remote Breath $5.95 55.65 GP'S Tracking- Multiple Carriers Active $6.95 $6.50 Passive $6.15 $5.95 l=fixed leased price per unit per day when in active use for monitoring.'There is no charge l'or units that are not acti\c. The agency will be invoiced inonthly. For each techliolopy. the first 760 days monitored will lie at the tic" I price. For days monitored 761 and above the tier 2 lit-ice will apply. The cost per day is completelY Inclusive and applies only when a participant is being actively monitored (no slielflCcs). [his contract hICILICICS: COL111 R00111'le'StIMMIN, and Support,COJISUiiiable supplies(Straps,clips.battenes.CLC.). L111jilijUl,(initial and ongoing)and Next-cla), shippI110 tr of'equipment and supplies. GOODS AND SERVICES AGREEMENT - 10 - 1/220 15 3 VIGIL-1 OP ID: KB ALOR® CERTIFICATE OF LIABILITY INSURANCE DATE(Mrd10DlYYYY) 04/26/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the 4 turtificatu holder is an ADDITIONAL INSURED the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ;`; ;'`' 1 John F Cortey Consortio Group 402-399-8496 9375 Burt Street,Suite 101 ) 1,,;:•., L,,, 402-399-8244 AfG,rrtg _ __ Omaha,NE 68114 John F Coffey INSURER(S)AFFOROING CCVERAGE NAIC R _ INSURER A:The Travelers INSURED Vigilnet America LLC INSURER B:Colony Insurance Company _ _ _ 39993 11248 John Galt Blvd Omaha, NE 68137 INSURERC INSURER 0 INSURER E; R411HE..R F- - COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 11H1S IS TO CERTIFY IHAI 'IHE. POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE-' FOR 'THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPI:SCT 1 O VJI II- Ti-IIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL 'THE 'R:RIV1S EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE.BEEN REDUCED BY PAID CLAIMS 6LTR R TYPE OF INSURANCE JNSD lvwkrD POLICY I1TUhLiI13' TPM Ot7 YYYN •MMi-II7U YYYY LIMITS _ B X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 5,000,00 I r ` Tyc,Mn`;C1+7-RFNTE'O x-1 f LAIMS�NIADE E`1 OCCUR AP511729 08/0112015 08/01/2016 PR6G{3l+E i'h['0v[curr+:rn:rv)_.$ 50,000 rAED EXP(Any one re,sner) f S 2,50 _ X Professional Liab APS11729 08101/2015 08101/2016 PERSONAL&ADV INJURY r 5,000,000 4 GEN'LAGGREGATE LIMIT APPLIES PER� GENERAL AGGREGArE �$ 5,000,000 _ 1 ' LOC ,R3CT PRUDUC7S-COMPICI'AGG ? InCIUitL'[l � ",-, POLICY �. - i 1 071 FP Professio included AUTOMOBILE LIABILITY Cimw NED SInriI•.E Lq`AIT ' ,� 1,000,00 iEu a_'''rt^)D.. _. AX ANY AUTO IBA4169LB03 08/01/2015 08/0112016 BCOIIY INJURY(Per vopuiip 1 . ALL OWNED -- SCIII-DULCD ! BCUILY INJURY(P!-"x.:+cr+;l'T AUTOS AUTOS - - Kti'LnAAAGE NON-OMMED 5 X HIRED AUTOS l X AUTOS Par arsrforu7 .._ X UMBRELLA LIABX OCCUR _EACIIOCCUR_RENr-.E $ 5.000,00 I r A EXCESS L�I �. C11 AIMS-IOADE iEX4169LBI5 06/01/2015 08/01/2016 AGGREGATE 1, 5,000,000` 1 ...DEC) X iTAH iY,FNf'I{)Y'S _ ! — -- I WORKERS COMPENSATION PER +,] ' 1STATL.ITE FIR AND EMPLOYERS'LIABILITY 1 Y A ANY PROPRILT l AlluJEl7Ir-XEC)TIVE r N T UB3846R551 08/0112015. 08101/2016 E L F:ACI I ACCIOL Ni 1 5 500,000 OFF C('RiMEMHLf'L"XC..IIDEJ2 NIA 500,010 (M ndalory in NH) E L U{ LAyF FA I'MPI.OY11 p yrm rnpsv+tm un lel ,EK-1uw E.k M,-,EA.r I'() IIcy LI vlfI 500,000 nr.scri(P,TION.OF OPERATION: � I -�1 DESCRIP I ION OF OPERATIONS/LOCATIONS/VEHICLES (ACURU 101,AtltlillOnal Reotarks Schetl0le,may bo atlachetl if mme space is required) City of Federal Way,WA is listed as additional insured. I I I I CERTIf KATE HOLDER CANCELLATION CITYFED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE: THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Federal Way ACCORDANCE WITH THE POLICY PROVISIONS Susanne.White 33325 8th Ave South AU rIlOR17_ED REPRESENTATIVE Federal Way,WA 98003-6325 �' O Ci.)1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 37 t.� A Request for Taxpayer Give form to the (Rei Jc:lot,wr 200" Identification Number and Certification requester. Do not send to the IRS. L`epaitmoni of IN,Tn•ncury Internal Rwunue Seivico lame(as shown on your ncoin)l:uc wturn) Vfgilnet America LLC rc [lusinoss mini,. f diflurenl from ab(,vu n. c -- — - -.- a C Check nppror)(210 box: �_� Indlvidual/job;proprietor ❑ Coraatrhlloo .� Par-tr:urslliji Gxemp; 0 4,- Z Limited liability coh,pany Toter the tax assilication(D=d sreyafrd0fJ wilily,C%.cor; l,dir t,F+-partnership)► .P payee 2 ❑ Othrr jsr instruriiuns) ► _ T_ _ Address(nurnbur,street,and apt or su to no nuquostc:r's(,a!no and address Iepuana i u 11248 John Galt Blvd .5 Cdy,sialo,and riP rode - - v a Omaha, NE 68137 d List account nulnber(s)pore loptional) U •: Taxpayer Identification Nwnbcr (TIN) __ �. � ......—.—. irate+bex. The TIN proy'ideu initst r t tl s sIr: 'pvcr::,r Ln1 + '„Z.',-; Social security numbor Do,, i;:.i r. f L. `LdIdIlir,!.IS,Ihls Is polll .,v:-Yka .iLr ttlily .tin:"1.; �. I �,V;e•+=•°,1LI n a•.. rur 1 VI,o-•ci.;r+r+gWtiJ:entity, .a:<:1110 Pan Irnsln n For ..!Y. 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F,JI. feeeral tax Ix.rposes, yew l.re considered a U S Berson if you are Section references are to the Internal Revenue Coce unless ■ An individual who is a U S citizen or U S, resident alien, otherwise noted. • A partnership, corporatir_.n, company, or a�'saclation creatid cr Purpose of Form organized in the United Stp kt�s or under the IavEs of the, Unitcd A per-:,,:n'.Of;it;i-t-quln;tl ler ale ::I. :•1, •,,:.,r:��:I •:Iul7l :'Jth the Stales, t + An estate, other than a foreign estato), or IFt: nruwl etlt�alt°,•:.Ir Garr•^I t.+,.�.� _.. �I::n rlur��.ber(11N) ( • A cUlneStic trust (as defilied In Regulations scrtion t,Itnrt;rrli;:lt5, rTrr;:tsrsr`r.. 301 7701-7), ;t.znc, n:r;rn:of :,L:Q( . ; .. ;.. u:.ia, or Special rulot for ppitnersHips }'.-rrinc• 'I contributions you made to an IRA unite r r busfni.s;y1 the Unitorl 5taies arr.-+i•,Llcr, :d :u Use Form W-9 only if you are a U.S person (including a p_1y;t•ry:ttinaldirjg rix on Jany foro.gr1 ptrr!a tarp' •from :nr.: .-If resiount alien), to prl.sVlde your correct 'TIN to the person trarTl sw:.l+huninr+as Further in certain cauos when= 7:�,'11`r3-i' request ng if(the f fir•^;SPa±r) arid, when applicable, to' 11:5 rx9i tscx:r+rrarived,a parlrrr$I'n)J is re[�uirecd tr I:r,;;, r tl: 1. Certify that the TIN you are, g'ving is con ed(or you are a p;trt 1r r if,a foreilJn pr *on, ;and p:1a+thio+ndthho n r - waiting for a number to be lssuod), Thoretc+, it YOU are a U S per ❑rt that IS a taurine I I 11,irlr nr- fIp c�sndvcllnll 1 tr adF-Lir baslriess In the III Il 2 Certify that you are not subject to backup withholding,or I,rfJVI{lr f r:rrn'JJ-(J to alprmr,trtrliw%iD in r -1:iblIsh polo _ 3 C:a11r1 exctilptton front backup wlthhf.r!dift:3 if yal)i-trO a U.S. ul:ttu� i-;rill ayQId tijitJihrjiId.n,1 or=your sh;4re ul panfier-::f'„ exerlipt payac.If applivabIF. you acv also crirtllying th:t a:;a income t1.5 person,your allocable sllar!:Cif any paltncrship Incornil irons rill''1•lrstll+ 1%2es form W-9 to the partnur-Oup Io' J a trade of Mslr -.•;,;i not sl&jUrl to [110*ill1h01tlirlr vtx on n '� 1 prar[.n + a1 ' I i•ng its 11S status ,rt1c!avaldlna,vftllholc ny lwei%in p3f'tr1C,r .'ih3nj nl ffe clrur_iy ecritrucleo inuvlt'le. oil it allortrL of rut fl'iciww frons the PWII-Ter,tllp Note.If a roqul btut give:,you a lorm oche”than t=orn W-9 to crrnaul.tIny :r .r.. I>rJr buslne:.s to the, Llnit•�!d Slat(:s is Ili the request your TIN, yt)U rr'rtr;t LISH lhu requester's turrn if It Is following cases: substantially SI:1111;1: to 1111:;rCNrrl Vel-9. • The U.S owner of a disregarded entity and not the entity, Cat Ido.10231X Farm W-9 !Re'r 10•:007) 38 4,20/2016 Vigil net Am erica LLC:Private Company Information-Businessweek Electronic Equipment, Instruments and Components April 20, 2016 4:12 PM El' Company Overview of Vigilnet America LLC Snapshot People Company Overview Key Executives For Vigilnet America LLC Vigilnet America LLC, doing business as Vigilnet Jake Dawes Community Monitoring, LLC, provides monitoring Chief Operating Officer technologies and services for public safety. The company offers secure continuous remote alcohol Compensation as of Fiscal Year 2015. monitor systems; single piece offender tracking GPS devices; and two piece GPS offender tracking systems that integrate tracking, offender communication, and mapping technologies that enable operators to track offenders. It serves communities, and law enforcement and other government agencies in Nebraska, Oregon, and Washington. The company was founded in 2006 and is based in Omaha, Nebraska with an additional office in Portland, Oregon. Phone: 402-537-9450 4144 South 89th Street Fax: 402-502-1354 Omaha, NE 68127 www.vigilnetmonitoring.com United States Founded in 2006 Similar Private Companies By Industry Recent Private Companies Transactions Company Name Region Type Target Date Tekgraf Inc., Channels Business Unit United States No transactions available in the past 12 months. Intava Corr) United States IS Solutions, LLC United Stales Seikowave United States Flex Interconnect Technologies, Inc. Uniled States Request Profile Update From Around the Web Sponsored Links by Taboola Earliest Recorded Wrist Cuffs & Bands Date To Over 9,000 Years Ago - Bid Today Invaluable Auctions hup,dwww.bloomberg coni/researciVstocks/private/snapshot asp?pnvcapld=266'734121 112 39 4110/2016 Nebraska Secretary of State-Corporation and Business Entity Searches VIGILNET AMERICA LLC 1Ned Apr 20 15 15 53 2016 SOS Account Number 10216408 Status Active Principal Office Address 11248 JOHN GALT BLVD OMAHA, NE 68137 Registered Agent and Office Address WILLIAM F. HARVEY 11248 JOHN GALT BLVD OMAHA,NE 68137 Nature of Business Not Available Entity Type Foreign LLC Qualifying State:CO Date Filed Oct 28 2015 Filed Documents To purchase copies of filed documents check the box to the left of the document code. If no checkbox appears, contact the Secretary of State's office to request the document(s). Code Document Date Filed Price FCA Certificate of Authority Oct 28 2015 $1.35= 3 page(s)@$0.45 per page Good Standing Documents To purchase documents attesting to the entity's good standing check the box next to the document title. If you need your Certificate of Good Standing Apostilled or Authenticated for use in another country,you must contact the Nebraska Secretary of State's office directly for information and instructions. Documents obtained from this site cannot be Apostilled or Authenticated. Online Certificate of Good Standing with Electronic Validation $6.50 This certificate is available for immediate viewing/printing from your desktop.A Verification ID is provided on the certificate to validate authenticity online at the Secretary of State's website. Certificate of Good Standing-USPS Mail Delivery $10.00 This is a paper certificate mailed to you from the Secretary of State's office within 2-3 business days. Select All I Select None https://www.nebraska govlsa5/cc)r[.Vcorpsearch.cgi?acct-number=10216408 40 «t��ti��C 18 Coles,rrJv 5s.�relary r,l Sl:lis yt i 4 t !4 t iNllnj Fu ,•;, t,,.,,, �rigllrjnl Armulca LLC �`''�r`^• 4sv+rrud krp a No R(f-SU115 Il;l�k i�w'A rr.cnierca'a,tavl:b�lwe e-5tali cr?q=LAiyklar IvAmerar.<rrLLG�veaf=FL?r H)A1fJY is=UTF-8'Ss Sr+rch 41 CITY OF Federal Way This page was intentionally left blank. 42 COUNCIL MEETING DATE: ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REPORT OF USAGE OF THE PERFORMING ARTS&EVENT CENTER POLICY QUESTION: None COMMITTEE: FEDRAC MEETING DATE: 01/10/2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Theresa Yvonne, Executive Director DEPT: PAEC Background: This is a monthly report on the number of events/performance,number of attendees and net revenues for the Performing Arts and Event Center. MAYOR'S RECOMMENDATION: lllformation O Y 7 MAYOR APPROVAL: ) I DIRECTOR APPROVAL: ❑fn PL'C Cell Il Init 8 DBte I n it i;l.lbte Initia UDate COMMITTEE RECOMMENDATION:INFORMATION ONLY N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION:INFORMATION ONLY (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—1/2015 RESOLUTION# 43 U') &a ti C� N Q0 0 LO r r r th N N h 0 (D LO W w'0 k o C(ON m N O m N N V - V CY~l N C� � N r- rn rn m r m o cv s in i N `- C c r rn rn rn rn rn rn rn rn rn rn rn a w a w a a a a a a a LL w m w W LL w a a a a w c O cu cu O S O >, >, 7, C O O < O c F C C C } Q Q S6 C_ C C_ -CC- C_ U. C- E E Q1 M ? N .V ? C` j, C` C` 7, 7, �, C Q tU (n O� fn N (n C C C C E q: C U E, U U a U, c C7 s s s s fA ++ N +� Q N +� V7 C- U. C U. U U. Ul C U: N Q c a� E E E E a a a L a a� E � a Q- z_ U t� Lp ` U L Q N O N O U U U .+ C C C C wC_ N � LL LL (� LL Y LL LL LL LL LL LL ° u LL ° LL ° LL ° 4) z Q COUNCIL MEETING DATE: January 16, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT:A RESOLUTION OF THE CITY OF FEDERAL WAY,WASHINGTON,AMENDING THE FUND BALANCE RESERVE POLICY. POLICY QUESTION: Should the City amend the Fund Balance Reserve Policy? COMMITTEE: FEDRAC MEETING DATE: January 10, 2018 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance Attachments: 1. Resolution with attachment Options Considered: 1. Forward the Resolution to the January 16, 2018 Council consent agenda. 2. Do not forward the Resolution to the Council consent agenda and provide direction to staff. ........ ... ............ MAYOR'S RECOMMENDATION: Option 1. 111 MAYOR APPROVAL: ] alln VIII//7 DIRECTOR APPROVAL: CJonnni cc nuiaci] nirielfflntc Liiti:�ii atc ]niti,zlli3 c COMMITTEE RECOMMENDATION: "I move to forward the proposed Resolution to the January 16, 2018 consent agenda for approval." Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Resolution." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances onl)) ORDINANCE# REVISED—1/2015 RESOLUTION# 45 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington,Amending the Fund Balance Reserve Policy, approved by Resolution No. 14-664 and modified by Resolution No. 15-682. WHEREAS, the City Council passed Resolution No. 14-664 on June 3, 2014 establishing the City of Federal Way Fund Balance Reserve Policy; and WHEREAS, Resolution No. 14-664 directs that the City have a certain amount of funds available to carry out its functions pending the time the revenue is available to the City; and WHEREAS, Resolution No. 14-664 directs that the City have a certain amount of funds set aside to replace its equipment, vehicles,roofs on its buildings and major building equipment when they become unserviceable; and WHEREAS, Resolution No. 14-664 directs that the City minimize the impact of revenue shortfall and flow of cash on its services; and WHEREAS, Resolution No. 14-664 directs that the City have a certain amount of funds set aside to provide funds in the event of major unplanned expenditures such as natural disasters, revenue shortfalls, and other unforeseeable circumstances; and WHEREAS,Resolution No. 15-682 amended the Fund Balance Reserve Policy to include the Park Equipment and Infrastructure Reserve Fund. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The Fund Balance Reserve Policy, approved by Resolution No. 14-664 and amended by Resolution No. 15-682, is hereby amended as described in Exhibit A, attached and incorporated herein by this reference. The Traffic Safety Fund reserve will be reduced from $1.5 Resolution No. 18- Page I q17 Rev 6/17 46 million to $1.2 million. The Dumas Bay Centre reserve will be increased from$0.5 million to $1.5 million. The Park Equipment and Infrastructure Reserve Fund will be increased from$0.75 million to $1.125 million. Section 2. Severability. If any section,sentence,clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4.Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. [Signature page follows] Resolution No. 18- Page 2 of 7 Rev 6/17 47 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20 . CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 18- Page 3 of'7 Rev 6/17 48 EXHIBIT ,A. City of Federal Way Fund Balance Reserve Policy City of Federal Way - Fund balance is defined as the excess of assets over liabilities, which is an unreserved, undesignated resource that remains part of the General Government Budget. The City desires to maintain a prudent level of financial resources to guard its citizens against service disruption in the event of unexpected temporary revenue shortfalls or unanticipated and extraordinary one-time expenditures. The Fund Balance has been accumulated to meet this purpose, to provide stability and flexibility to respond to unexpected adversity and/or opportunities.The long- term target is to maintain a rolling beginning fund balance of not less than 17% of operating revenues in the General Fund. The City's goals are to maintain annual expenditure increases at a conservative growth rate and limit expenditures to anticipated revenues. In general,the City shall endeavor to support ongoing operations with ongoing revenues,but may use reserves on a one-time basis to support City services pending the development of a longer term financial solution. However,in no event shall reserves be used longer than one biennium to support City operations. If reserves are used,the City will begin to replenish these reserves at the end of the biennium if a surplus exists, but no later than the biennium following their use. The City will gradually build its reserve balance to the required amount over the next four years and will require the Councils' approval to use the reserve fund balance below the required level. Section 1: General Fund Operating Cash Flow Reserve($9 million or 17%of operating expenditures): Government Finance Officers Association of the United States and Canada (GFOA) recommends that a municipality maintains a minimum of two months operating expenditure in reserve to manage the fluctuation in tax receipts,grant revenues,and general cash flow management.It provides the liquidity necessary to accommodate the City's uneven cash flow, which is inherent in its periodic tax collection schedule. Contingency for Unanticipated Cost ($1.0 million): This fund shall maintain a reserve equal to $1,000,000 to provide a financial cushion to cover revenue shortfalls resulting from unexpected economic changes or recessionary periods or to provide funds in the event of major unplanned expenditures the City could face as a result of landslides, earthquakes, snow or other natural disasters. In the event that any of the reserve funds is used in an economic downturn to stabilize the city's finances, such appropriation shall be repaid to the fund annually over the next three years. Fund Balance Reserve Policy(as amended on January 16, 2018) Page 1 Resolution No. 18- Page 4 of 7 Rev 6/17 49 Strategic Opportunities Reserve ($2.0 million): It provides the liquidity to respond to economic opportunity that is not budgeted for that may provide a long term economic benefit to the City.In the event that any of the Reserve Fund is used, such appropriation shall be repaid to the fund annually over the next three years. Section 2: Street Fund The City will maintain an emergency reserve fund for snow and ice removal of not less than$0.50 million. This reserve is established for use in the event a major storm occurs and additional funds, above annual operating allocations, are needed. Section 3: Arterial Street Fund The City will maintain an emergency reserve fund of not less than $0.1 million for unexpected natural disasters that affect our infrastructure, pending the receipt of available grants or other resources,to restore our road infrastructure to its original condition. The reserve will be restored to its original level within three years. Section 4: Utility Tax The City shall maintain a minimum cash flow reserve with the Utility Tax Fund in an amount equal to$2.5 million which is less than 20%of the 2013 Utility Tax Fund Expenditures and Transfers,and a little higher than the 2012 Ending Fund Balance. The General Fund and other Funds depend upon the receipts from Utility Tax for their annual operations. Proposition#1- $1.00 million General Utility Tax - $1.50 million Section 5: REET Fund The City shall maintain a one year revenue reserve in the fund and maybe spent down ONLY upon the Council's approval. Section 6: Hotel/Motel Lodging Tax The City shall maintain a minimum cash flow reserve with the Hotel/Motel lodging tax fund in an amount equal to the prior year's complete revenues ($0.20 million) in the ending fund balance. Section 7: Community Center The City shall maintain a minimum of$1.5 million in a reserve for the future general capital needs of the building. This fund is set aside for equipment replacement, major building upgrades, and roof replacement of the Community Center Building. Section 8: Traffic Safety Fund The City shall maintain a minimum of$1.2 million in a reserve for cash flow management and a contingent reserve in case of an economic downturn. This fund is set aside for traffic equipment replacement, and to absolve an unplanned revenue decline. Fund Balance Reserve Policy(as amended on January 16, 2018) Page 2 Resolution No. 18- Page 5 oll Rev 6/17 50 Section 9: Debt Fund The City shall maintain adequate reserve in accordance with the bond ordinance or a minimum of one year debt service amount. Section 10: Capital Project Reserve The City shall maintain a reserve for the future general capital needs of the city buildings or other capital projects. The finance director may transfer excess revenue over expenditures in the General Fund to this fund for future use of the City. Section 10: Dumas Bay Centre The City shall maintain a minimum of$1.5 million in a reserve for the future general capital needs of the building. This fund is set aside for equipment replacement, major building upgrades, and roof replacement of the Centre. Section 11: Health Self-insured Administration (Risk Fund) The City will maintain a reserve in an amount not less than 13weeks of budgeted expenses as recommended by our consultant. Section 11: Unemployment Insurance The City will maintain a reserve in an amount not less than$0.25 million or annual unemployment expenses. Section 12: Liability Insurance (Risk Fund) The City will maintain a reserve in an amount of not less than one year's expenditure from the prior year or$1.20 million. Section 13: Surface Water Management Fund The City shall maintain an operating reserve within the Surface Water Utility Fund in an amount not less than 17% of operating expenses from the prior year. Any excess may be transferred to the Capital Project Fund-SWM for future capital projects. The City will also maintain Emergency/Contingent reserve for unexpected catastrophic events or system failures of not less than $0.50 million in the SWM Capital Fund based on comprehensive Surface Water Management Plan. Section 14: Information Systems The City will maintain adequate reserves for capital replacement and shall be funded through departmental charges and other revenues sufficient to replace both hardware and software at the end of their useful life. Section 15: Mail and Duplication Fund The City will maintain an adequate reserve fund to replace copy and mailing equipment. Fund Balance Reserve Policy(as amended on January 16, 2018) Page 3 Resolution No. 18- Page 6 oll Rev 6/17 51 Section 16: Fleet and Equipment Fund The City will maintain an Equipment Replacement Fund adequately funded to replace a fleet of vehicles and other heavy equipment at their scheduled replacement time. Section 17: Buildings and Furnishings Fund The City will maintain a reserve of not less than $2.0 million for equipment replacement, roof repair/replacement,and other major upgrades to the city buildings other than Community Center,and Dumas Bay Center. Section 18: Park Equipment and Infrastructure Reserve Fund The City will maintain a reserve of not less than $1.125 million for equipment replacement, turf replacement, and other major upgrades to the City's Park System. Fund Balance Reserve Policy(as amended on January 16, 2018) Page 4 Resolution No. 18- Page 7 o/'7 Rev 6/17 52 COUNCIL MEETING DATE: January 16,2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NOVEMBER 2017 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the November 2017 Monthly Financial Report? COMMITTEE: Finance,Economic Development and Regional Affairs Committee MEETING DATE:January 10,2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola,Finance Director DEPT: Finance Attachments: • November 2017 Monthly Financial Report Options Considered: 1. Approve the November 2017 Monthly Financial Report as presented 2. Deny approval of the November 2017 Monthly Financial Report and provide direction to staff. MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. MAYOR APPROVAL: ] DIRECTOR APPROVAL: Coy it cc C"auneiI �/ //.� luiliuf COMMITTEE RECOMMENDATION:I move to forward approval of the November 2017 Monthly Financial Report to the January 16, 2018 consent agenda for approval. Dini Duclos Martin Moore Susan Honda Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the November 2017 Monthly Financial Report." (BELOW TO BE COMPLETED BYCITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 53 CITY OF • -- Federal Way November 2017 Monthly Financial Report - Highlights The following are highlights of the November 2017 Monthly Financial Report. Detailed financial information can be found in the November 2017 Monthly Financial Report detail. All modifications from the recent budget adjustment approved on December 05,2017 will be included in the December 2017 Monthly Financial Report. Notable Areas I. Sales Tax is $18K or 0.2% above 2017 year-to-date budget, but below 2016 year-to-date budget by $81K or 0.7%. Construction of buildings has slowed down, and the PAEC building is almost completed. 2. Community Development Permits and Fees is $105K or 5.2%below 2017 year-to-date budget, but$256K or 15.5% above 2016 year-to-date actual due to the increase in permits for St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire Station 63, and Cottages West Cluster III apartments. 3. Utility Tax is $981K or 10.7% above 2017 year-to-date budget and $561K or 5.9% above 2016 year-to- date actual primarily due to using more electricity and gas due to the inclement weather. 4. Dumas Bay Center revenue is $310K or 50.6% above 2017 year-to-date budget and $4K or 0.5% above 2016 year-to-date collections. There has been an increase in retreat rentals at the facility. General&Sire r Fund SuniniarY Revenues are above the year-to-date budget by$641K or 1.8%. Sales tax, criminal justice sales tax,admissions tax, gambling tax, state shared revenue, Public Works permits and fees, police services revenue, parks & general recreation fees, and franchise fees revenue account for increase in revenues. Property tax, leasehold tax, Community Development permits and fees, court and probation revenue, business license fees, and passport fees revenue are below year-to-date budget. Business license fees are $182K or 46.3%below year-to-date budget, and admission tax is$59K or 16.0%above year-to-date budget. Total General & Street Fund expenditures are below year-to-date budget by $282K or 0.7%. The following departments are above their projected year-to-date budget: Law and Police. Law is over year-to-date budget by $50K primarily due to an increase in private legal services this year. Police is over year-to-date budget by $326K due to an increase in overtime for extra patrol enforcement and special events, and an increase in ammunition supplies. Public Works is under year-to-date budget by$304K primarily due to positions that are charged to capital projects outside the Street Fund. Property tax is above 2016 year-to-date actual by$136K or 1.3%,but below 2017 year-to-date budget by $I OK primarily due to timing differences. Sales tax is below 2016 year-to-date actual by$81K or 0.7%,but above 2017 year-to-date budget by$18K or 0.2%. Construction sales tax (decrease of$234K or 13.9%); Retail sales (increase of$56K or 1.0%); Services sales (increase of$63K or 2.2%); and Wholesaling (increase of$74K or 17.8%) account for the majority of the net decrease compared to year-to-date 2016. Additionally, criminal justice sales tax collected county-wide also exceeds 2016 year-to-date actual by $83K or 4.0%,and exceeds year-to-date budget by$118K or 5.7%. Community Development permits and fees are above the 2016 year-to-date actual by $256K or 15.5%, but below 2017 year-to-date budget by$105K or 5.2%. Significant permit revenues received year-to-date include St. Francis lab and observation unit, Telecare Residential Treatment facility, South King Fire Station 63,and Cottages West Cluster III apartments. Court revenue is below 2016 year-to-date actual by $106K or 8.8% and below 2017 year-to-date budget by $260K or 19.1%. The Court's traffic and non-parking infractions are below 2017 year-to-date budget due to the reallocation of the traffic unit to assist patrol officers in the gun violence initiative. Probation revenue is below 2017 year-to-date budget by $87K or 26.7%. In May 2016 we started receiving probation revenue. As of the end of November probation revenue is $47.6K less than expenditures,although the probation division was intended to be self-sufficient. Admissions Tax is a new source of revenue in 2017. It is being paid monthly and as of the end of November we've collected $425K, $25K above the annual budgeted revenue of$400K. Admission tax is new in 2017. Business License Fees is below 2017 year-to-date budget by $182K or 46.3%, but above 2016 year-to- date-actual by $46K or 27.7%. Business license fees increased by resolution in January 2017, renewal notices for businesses were sent out in November, and most businesses renewed their license before the new fees schedule went into effect. 54 ,Desiytated eperating l_unihi Expenditures are below 2017 year-to-date budget by$197K or 0.9%and are primarily due to timing of payments in Solid Waste & Recycling, Hotel/Motel Lodging Tax, Traffic Safety, and Surface Water Management due to vacancies of positions and timing of maintenance service contract payments. Utility tax revenues received year-to-date as reported on the monthly financial report totals $10.1M and is $561K or 5.9%above 2016 year-to-date actual and$981K or 10.7%above 2017 year-to-date budget. The following is the comparison of 2017 year-to-date actual to 2016 year-to-date actual utility taxes by category: Electricity—current YTD increase by$322K or 8.1% Gas—current YTD increase by$238K or 22.1% Cable—current YTD increase by$62K or 4.4% Cellular—current YTD decrease by$109K or 8.0% Real estate excise tax 2017 year-to-date revenues of$3.9M is below 2016 year-to-date actual by$1.1M or 21.2%, but above the 2017 year-to-date budget by $1.OM or 34.5%. There were 130 taxable residential sales (total sales $41 AM/$205K tax),and two commercial sales(total sales$22.3M/$110K tax). Large commercial sales this year were Evergreen Corporate Center(sale of$15.7M,$77K tax),Pavilion Apartments (sale of$93.1M, $461K tax), Woodside Apartments (sale of$25.OM, $124K tax), Federal Way Storage (sale of $16AM, $81K tax),and Commons Mall(sale of$45.9M,$227K tax). Federal Way Community Center 2017 year-to-date operating revenues total $1.8M, which is above the 2017 year-to-date budget by $92K or 5.5% and above the 2016 year-to-date actual by $68K or 4.0%. Revenues that performed better than year-to-date projections were daily drop-ins, city employee membership program, youth athletic programs, aquatic programs, fitness classes,and pool and facility rentals. Revenues that fell behind year-to-date revenue projections were passes, childcare fees,and towel/equipment rentals. Revenues that have fallen behind 2016 year-to-date actuals are aquatics programs,childcare fees,towel/equipment rentals,and concessions. 2017 year-to-date operating expenditures total $2.1M, which is above the 2017 year-to-date budget by $90K or 4.5%, and above 2016 year-to-date actuals by$68K or 3.4%. Compared to year-to-date budget,Personnel costs and supplies have increased due to increased service levels to meet higher demands, increased minimum wage for part- time employees, supply needs, inventories, and building repairs. Other Services & Charges are lower due to decreased personal training services, and lower contracted repair and maintenance due to repairs being done in- house. The 2017 year-to-date revenues over/ (under) expenditures of($320K) is performing better than the 2017 year-to- date budget of($322K) by $2K, and is performing on target to 2016 year-to-date actual. Year-to-date, $310K of operating subsidy has been used to keep the reserve fund balance at $1.5M, compared to $332K at this time last year. The fund balance is at its required level of$1.5 million. The fund balance is set aside for equipment replacement, major building upgrades,and roof replacement of the Community Center Building. Dumas Bay Centre 2017 year-to-date operating revenues total$922K,which is$310K or 50.6%above the 2017 year-to-date budget and above 2016 year-to-date actual by$4K or 0.5%. The increase over 2016 year-to-date actual is due to an increase in rentals as a result of a marketing plan and Google AdWords campaign that started in 2011, and the return of rental groups. 2017 year-to-date operating expenses total $871K, which is $197K or 29.2% above the 2017 year-to-date budget and $47K above 2016 year-to-date actual. The increase in expenses over year-to-date 2017 is due to an increase in goods and services for the operation as well as the increase in rental activity for the first eleven months. 2017 year-to-date revenues over/(under) expenditures of$52K is below 2016 year-to-date by $43K. Dumas Bay Centre has recovered 105.92%of operating expenditures compared to 111.42%last year. The year-to-date fund balance of$650K is a reserve for future general capital needs of the building. These funds are set aside for equipment replacement,major building upgrades,and roof replacement of the center. Lakehaven Utility District The City signed an agreement with Lakehaven in 2016 for a 3.6%franchise fee,and in exchange the City will pay for the fire hydrant maintenance and street lights that were initially paid for by Lakehaven and charged to the citizens. The franchise fees received thru November are$874K and billing for the fire hydrants and streetlights is $869K. The billings for fire hydrants are quarterly,and streetlights are monthly. Revenue from the franchise agreement is received monthly. 55 CITY-" Federal Way November 2017 Monthly Financial Report -Detail GENERAL&STREET 2016 2017 YTD Budget vs.Actual FUND SUMMARY Annual Annual YTD Annual YTD YTD Favorable/(Unfavorable) Budget Actual Actual Budget Budget Actual $ Beginning Fund Balance $12,006,584 $12,006,584 $12,006,584 $10,534,953 $ 11,616,780 $11,616,780 n/a n/a Revenues: Property Taxes 10,486,454 10,358,895 10,301,700 10,512,200 10,447,710 10,437,687 (10,024) -0.1% Sales Tax 14,142.653 14,222,497 11.968,980 14,168,989 11,869,463 11,887,772 18,310 0.2% Criminal Justice Sales Tax 2,507,007 2,499,527 2,097.504 2.458,271 2,062,884 2,180,783 1 117,904 5.7°% Admissions Tax - 400,000 366,667 425,268 58.601 16.0% Gambling Taxes 155,000 190.051 148,587 155,000 119,876 166,400 46,525 38.8% State Shared Revcnue 2,483,000 2,878,883 2,259.049 2,670,000 2,095,139 2,325,509 230,370 11.0% Leasehold Tax 6.000 3,784 2,800 6.000 4,439 2,741 (1,697) -38.2% Court Revenue 1,471,550 1,284,479 1.203.195 1,471.550 1,356.663 1,096.897 (259,766) -19.1% Probation Revenue 354,345 177.252 157,387 354,345 324,816 238,168 (86.648) -26,790 CD Permits&Fees 2.572,000 1,766.106 1,653,979 2,150,500 2,015,157 1,910 278 (104,879) -5.2% PW Permits&Fees 317.000 487,489 384,415 372,728 314,935 628.964 314,029 99.7% Business License Fees 259,000 261.716 165,161 622,000 392,526 210,934 (181,592) -46.3% Franchise Fees 1,050.000 1,167,270 1.167,270 1,143.721 1,143,721 1,206,428 62.707 5.5°% Lakehaven Franchise Fees 424,289 424.289 353,575 848,580 777,865 873.773 95,908 12.3% Passport Agency Fees 65,000 67,800 1 63.700 65,000 61,069 53,600 (7.469) 12.2% Park&General Recreation Fees 937,000 1,053,297 987,960 937,000 878,877 992.573 113,696 12.9% Police Services 1,174,766 1,376,060 931,991 1.174,766 795,657 887,483 91.826 11.5% Admin/Cash Management Fees 375,896 375,896 344.571 375,896 344,571 344.571 0 0.0% Interest Earnings 31,00(1 55.217 49,269 40,800 36,405 72.657 36,252 99.6% Miscellaneous/Other/Grants 903,002 978,552 793,485 705,859 588,216 695.353 107,137 15.2%' Total Revenues 39,714,962 39,629,061 35,034,578 40,633,205 35,996,657 36,637,844 641,188 1.8% Expenditures: City Council 378,928 373,181 354.087 397,177 376,855 356,557 20,298 5.4% Mayors Office 1,375,288 1,375,978 1,240,031 1.351,665 1,238,959 1,175.511 63,448 5.1% Community Development 2,335,518 2,212,828 1,967,159 2,272,364 2,101,937 2,087,682 14.255 0.7°% Economic Development 349,430 314,647 251,441 237.542 218,539 210,360 8,179 3.7% Human Services 977,464 867,906 707,221 793,055 724,852 702,295 21557 3.10,. Finance 941.111 874,097 806,012 959,590 878,025 861.886 16,139 1.8% Human Resources 982,708 942,757 691,494 963,780 693,116 680,264 12,852 1.9°% Law 1,316,670 1,477,034 1,338,818 1,362.037 1,247,217 1,296.953 (49,736) -4.0% Municipal Court 1,365,125 1 1,329,417 1,213,568 1,363,762 1,249,615 1,213.716 35.899 2.990 Probation 354.345 197,233 166,910 330,413 302,879 285.798 17,081 5.6% Jail 5,518,134 5,502,776 5,461,513 5.773,342 5,292,230 5.169,735 122,495 2.3% Police 19,673,962 20,087,648 17,937,877 20,345,896 18,886,051 19,212,432 (326.381) -1.7% Parks&Recreation 3,798,675 3.906,619 3,534,937 3,810,673 3,485,242 3,472.150 13,092 0.4% Lakehaven Fire Hydrant/Street Light 419,120 444,246 337,073 955,947 876,285 868,962 7,323 0.89. Public Works 3,869,332 3,372,714 2,842,754 3,884,067 3,419,144 3,114,729 304,415 8.9% Total L\,penditures 43,655,810 43,279,081 38,850,895 449801,310 40,990,945 40,709,030 281,915 0.7% Revenues over/(under)Expenditures (3,940,848) (3,650,021)1 (3,816,317) (4,168,105) (4,994,288) (4,071,186) 923,102 -18.5% Other Sources: Ongoing Transfers In: Traffic Safety 1orOperations 1,780,609 1,780,609 1,780,609 1,021,298 1,021,298 1.021,298 0.0% Utility Tax for Designated Programs 916,340 534,203 418.340 368.000 85,776 1 85,776 0.0°/a Utility TaxlorOperations 7,813,661 1 7,813,661 6.673,270 7,552.634 7,161,494 7,161,494 00% Other Transfers In 2,180,485 1,129,382 1,129,382 0.0% Total Other Financing Sources 10,510,610 10,128,473 8,872,219 11,122,417 9,397,950 9,397,950 0.0% Other Uses: Transfers Out/Other 2,727,481 1.969,815 1,959,815 1,366,579 1,023,536 1,023.536 0.0% Non-Departmental Internal Service Charges 5,313,909 4,898,441 4,862,199 5,614.902 5,146,988 5,146,988 0.0% Total Other Financing Uses 8,041,390 6,868,256 6,822,014 6,981,481 6,170,524 6,170,524 0.0% Total Fading Fund Balance $10,534,956 $11,616,780 $10,240,471 $10,507,784 $ 9,849,917 $10,773,020 n/a n/a 56 DESIGNATED OPERATING 2016 2017 YPD Budget".Actual FUNDS SUMMARY Annual Annual YM Annual YID YID Favorable/(Unta-mrable) Budget i Actual Actual Bucket Budeet Actual S % Beginning Fund Balance S 23,403,005 S 23,403,010 523A03,010 S 19,385,555 S 23,269,748 S 23,269,748 n/a n/a' Revenues: Utility Tax 8,973,923 9,211,905 7,404232 8,912,924 7,053,546 7,847,559 794,013 11.3% Utility Tax-Prop 1 Voter Package 2,694,833 2,690,961 2,174,437 2,658,616 2,105,228 2,292,363 187,135 8.9% Hotel/Motel Lodging Tax 200,000 283,220 245,207 225,000 194,404 259,590 65,187 33.5% Real Estate Excise Tax 3,399,999 5,265,138 5,011,892 3200,000 2,934,074 3,947,529 1,013,455 34.5% Property Tax-King Co Expansion Levy 160,000 172,784 171,317 160,000 158,641 178,704 20,063 12.6% State Shared Revenue 509,000 526,648 439,874 511,410 427,146 451,674 24,528 5.7% Traffic Safety(Red Light/School Zone) 3,275,117 3,192,978 2,919,703 3,136,874 2,868,401 3,308,556. .440,155 15,3% Federal Way Community Center 1,831,500 1,828,862 1,698,800 1,806,500 1,675,213 1,767,275 92,062 5.5% Dumas Bay Centre Fund 908,792 950,930 917,902 635,251 612,487 922,264 309,777 50.6% Performing Arts&Event Ctr Operations - 365,253 78,248 78,248 0.0% Surface Water Management Fees 3,900,000 3,930,279 3,913,714 3,958,500 3,941,817 3,989,271 47,454 1.2% Refuse Collection Fees 304,517 303,820 278,476 304,517 279,115 283,797 4,682 1.7% Interest Earnings 14,800 90,544 71,962 13,200 10,491 126,292 115,801 1103.8% Miscellaneous/Other/Grants 257,578 277,810 201,060 2,101246 174,870 174,870 0.0% Total Revenues 26,430,059 28,725,879 25,448,577 27,989,291 229513,682 25,627,995 3,114,312 13.8 Fxpenditures: Arterial Streets Overlay Program 1-711886 1,652,932 1,633,655 1,515.409 1,515,409 1,793,701 278.292 -18.4% Solid Waste&Recycline, 464.622 452,722 410,019 503,121 455.664 387,130 68,534 15.0°/ Hotel/Motel Lodging Tax 200,300 49,935 42,530 224,700 191,379 49,325 142,054 74.2% Traffic Safety(Red Light/School Zone) 2,340,253 2276,156 1,950,919 2,269,463 2,080,341 1,940,029 140,312 6.7% Utility Tax Proposition 1 2,978,350 2,826,642 2,549,037 2,998,943 2,704,416 2,703,104 1,312 0.0% Debt Seryice(Debt&Admin Fee) 815,123 812,422 171,361 10,082279 8,492,038 8,492,038 0.0% Federal Way Community Center 2,260,641 2,249,626 2,018,862 2,206,8501 1,997,421 2,087,029 (89,608) -4.5% Performing Arts&Event Ctr Operations 412,135 234,505 199,435 937,546 937,546 948,081 (10,535) -1.1% Dumas Bay Centre Fund 887,199 917,484 823,844 751,015 673,878 870,732 (196,855) -29.2% .........a......-...._ Surface Water Management 3,912,789 3,458,951 3,127,188 3,999,914 3,616,265 3,196,103 420,162 11.6% Total Expenditures 15,985,298 14,931,376 12,926,851 25,489,240 22,664,357 22,467,273 197,084 0.9% Revenues over/(under)Expenditures 10,444,761 13,794,503 12,521,726 2,500,051 (150,675) 3,160,722 3,311,397 -2197.7% Other Sources: Ongoing Transfers In: Utility Tax for DBC Oper/Reserves 112,000 117,875 112,000 112,000 - - - n/a Utility Taxfor FWCC Oper/Reserves 447,999 420,302 253,743 393,850 310,167 310,167 0.0% Utility Tax/Gen.Fund/REST for Debt 812,123 812,123 812,123 813,023 813,023 2,200,000 1,386,977 170.6% Utility Tax for Arterial Streets Overlay 1,013,000 1,013,000 1,013,000 - - n/a REET for Arterial Streets Overlay - 1,013,000 1,013,000 1,013,000 Utility TaxforPAEC/Proc.from Sale/Misc. 4,111,344 3,869,573 3,603,670 9,432,735 8,528,187 8,528,187 0.0% Total Other Sources 6,496,466 6,232,873 59794,536 11,764,608 10,664,377 12,051,354 1,386,977 13.0% Other Uses: Ongoing Transfer Out: Traffic Safety(Red Light/School Zone) 1,990,609 1,990,609 1,990,609 1226,298 1,226,298 1,226,298 0.0% Utility Taxto PAEC Oper 376,805 376,581 164,099 572,293 572,293 5729293 0.0% Utility Taxto FWCC Oper/Reserves 447,999 420,302 253,743 393,850 310,167 310,167 0.0% Utility Taxto DBC Oper/Reserves 112,000 117,875 112,000 112,000 - - n/a Utilitv Tax to Arterial Streets Overlav 1.013.000 1,013,000 1,013,000 - - - n/a Utillitty Taxto General/Street O er/Dbt 7,331,661 6,929235 5,673274 7,920,634 7,247,270 7,247.270 T lll- 0% REET to Arterial Streets Overlay 1,013,000 1,013,000 1,013,000 REST to Debt Service 812,123 812,123 812,123 813,023 813,023 1,200,000 (386,977) -47.6% Trans fers/Other/Un alloc IS 8,394,301 _ 8.500.923 8,155,461 3289,865 2.087.804 2,087.804 0.0% Total Other Uses 20,478,498 20,160,647 18,174,309 15,340,963 13,269,855 13,656,832 (386,977) -2.9% Ending Fund Balance Arterial Streets Overlay - 100,000 245,968 145,026 100,001 (34,484) n/a n/a Utility Tax(non-Prop 1) 1,842,718 2,457,684 2,353,160 1,500,000 2,070,826 n/a n/a Utility Tax-Prop 1 Voter Package 1,077,461 1,290,233 991,708 1,000,000 1,003,612 n/a n/a Solid Waste&Recycling 175,352 176,307 180,912 103,348 130,957 n/a n/a Hotel/Motel Lodging Tax 501,765 737,374 706,509 502,765 - 952,188 n/a n/a Federal Way Community Center 1,516,499 1,516,497 1,499,999 1,500,000 - 1,500,001 1 n/a n/a Traffic Safety Fund 2,558,372 2,551277 2,602273 2,202,984 - 2,706,574 n/a n/a Real Estate Excise Tax Fund 3,078,495 4,957,033 4,923,568 2,539,473 - 4,802,740 n/a n/a Performing Arts&Event Ctr Operations (0) 177,413 1 (1) - (108,262) n/a n/a Paths&Trails 553,356 568,722 565,434 722,356 759,409 n/a n/a .............. _W Strategic Reserve Fund 3,418,340 3,021,716 3,020,627 3,000,000 - 3,032,260 n/a n/a Parks Reserve Fund 750,000 752,652 752,381 750,000 - 756,866 n/a n/a Debt Service Fund 2,499,999 2,508,515 3,148,556 2,763,646 - 4,076,603 n/a n/a Surface Water Management 1,082,868 1,659,675 1,934,2.23 1,153,774 2,525,213 n/a n/a Dumas Bay Centre Fund 710,510 648,669 720,583 470,905 650,493 n/ana Total Ending Fund Balance S 19.865.735 S 23.269,735 S 23.544,960 S 18.309,251 S - S 24,824.996 n/a �.I] /a 57 Sales Tax Compared to year-to-date 2016 actual, sales tax revenues are down by $81K or 0.7%. Compared to 2017 year-to-date budget, year-to-date sales tax revenues are up by $18K or 0.2%. There is usually a two month lag in sales tax revenue. The sales tax collected for September 2017 is paid to the City in November 2017. LOCAL RETAIL SALES TAX REVENUES YfD November Favorable/(Unfavorable) 2016 2017 Change from 2016 YID Actual vs Budget Month Actual Budget Actual S % S J % Jan $ - - - _ Feb 1,407,385 1,411,630 1,427,326 19,941 1.4% 15,697 1.1% Mar 967,408 987,229 1,023,938 56,530 5.8% 36,709 3.7% Apr 1,031,972 1,021,881 1 984,581 (47,391) -4.6% (37,301), -3.7% May 1,169,154 1,161,348 1,251,616 82,462 7.1% 90,268 78% Jun 1,148,897 1,114,628 1,020,631 (128,266) -11.2% (93,997) -8.4% Jul 1,191,650 1,165,572 1,113,539 (78,111) -6.6% (52,032) -4.5% Aug 1,308,122 1,317,036 1,288,291 (19,831) -1.5% (28,745) -2.2% Sep 1,230,986 1,227,350 1,210,774 (20,212) -1.6% (16,576) -1.4% Oct 1,271,590 1,227,226 1,221,028 (50,562) -4.0% (6,198) -0.5% Nov 1,241,815 1,235,563 1,346,048 104,233 8.4% 110,486 8.9% Dec 2,253,517 2,299,526 - - - - YID Total S 11,968,979 S 11,869,463 $11,887,772 S (81.207) -0.7% S 1"10 0.2% Annual Total $ 14.222,496 S 14,168,989 n/a I n/a n/a n/a n/a COMPARISON OF SALES TAX COLI FICTIONS BY SIC GROUP Favaratle/(Uoravoratle) Component 2016 YrD 2017 YTD Change from 2016 Group November November S % Fkplanation Retail Trade $ 5,830,938 $ 5,887,259 $ 56,321 10%Up$98K-Motor Vehicle&Parts Dealer,Furniture and Home Furnishings,Food and Beverage Stores,Building Material and Garden,Health and Personal Care Stores,Clothing and Accessories, Gasoline Stations,and General Merchandise Stores Down$42K-Electronics&Appliances,and Sporting Goods,Hobby,Books,Misc Store Retailers Services 2,782J 81 2,844,697 62,516 221/o Up$87K-Waste Management Remediation,Food Services&Drinking Places,Personal Laundry Services,Religious,Grantmaking,Civic,Hospitals,Repair&Maintenance&Amusement, Gambling Down$24K-Professional,Scientific,Tech,Administrative&Support Services,Ambulatory Health Care Service,Nursing&Residential Care,&Accomodation Construct 1,680,137 1,446,551 (233,586) -13.91/o Up$92K-Heavy&Civil Construction,Specialty Trade Down$326K-Construction of Buildings Wholesaling 417,345 491,625 74,280 17.8%Up$74K-Wholesale Trade Durable&Nondurable goods Transp/Ulility 4,142 5,011 869 21.0%General Increase Information 617,%7 602,457 (15,510) -2.5%Up$15K-Internet Service Providers,Telecommunications Down$31K- Publishing Industries,Motion Picture,Sound Record,Otherinformation Services Manufacturing 111,933 92,277 (19,656) -17.6%Up$4K Furniture&Related Products,Computer&Electronic Production,Plastics&Rubber Products Down$24K-Wood Product Manufacturing,Printing&Related Support,Fabricated Metal Manufacturing,&Machinery Manufacturing,Miscellaneous Manufacturing,Nonmetallic Mineral Products,Chemical Manufacturing Government 180,738 167,271 (13,467) -751%.Up$27K-Executive,Legislative,Other,Economic Programs Admin Down$40K Justice,Public Order,Safety,Nonclassifiable Establishments Fin/Insurance 284,097 320,325 36,228 I 128%Up$36K-Credit Intermediation,Real Estate,Insurance Carriers and Related,Rental&Leasing /Real Estate Services Other 59,501 30,300 (29,201) 49.1%o GencralDecrease YrDToW $ 11,968,979 S 11,887,772 S (81,207) -0.7% 58 SALES TAX COMPARISON by AREA YID November Favorable/(Unfavorable) Chg from 2016 Location 2016 2017 S % Explanation YI'D Total Sales Tax S 11,968,979 S 11,887,772 S (81,207) -0.7% S 348th Retail Block 1,814,006 1,856,546 42,540 2.3% Up$76K Retail Building Materials,Retail General Merchandise,and Retail Misc Store Down$33K Retail Automative/Gas,Furniture&Fixtures, Electronics&Appliances,and Retail Eating&Drinking The Commons 942,105 931,697 (10,409) -1.1% Up$21 K Retail Eating&Drinking Down$31K Misc Retail Trade,Retail Apparel& Accessories,Retail Electronics&Appliances,&Retail General Merchandise S 312th to S 316th 657,865 654,717 (3,149) -05%Up$15K Retal Automative/Cas,Retail Eating&Drinking, Automative Repair Down$18K Retail General Merchandise,Retail Trade Pavilion Center 377,837 360,104 (17,733) -4.7% Down$27K Miscelleneous Retail Trade,Electronics& Appliances Up$9K Retail Food Stores,Retail Eating&Drinking, Retail Apparel&Accessories Hotels&Motels 243,730 242,771 (959} -0.4%General Decrease Gateway Center 172,927 167,126 (5,800) -3.4%Down$6K Telecommunications Utility Tax(Total 7.75%) The utility taxes year-to-date is $561K or 5.9% above 2016 year-to-date actual and $981K or 10.7% above 2017 year-to- date budget. There is usually a two month lag in utility tax revenue. The utility tax collected by utility companies for September 2017 is paid to the City in November 2017. UP1Ln Y TAXES Year-to-date thru November Fawrabie/(Unfawrable) 2016 2017 Change from 2016 YID Actual is Budget Month Actual Budget Actual $Var % Var $Var % Var Jan $ 535 $ 688 $ 464 $ (70) -13.2% $ (223) -32.5% Feb 1,140,130 967,869 1,207,870 67,740 5.9% 240,001 24.8% Mar 1,072,515 1,159,999 1,211,046 138,531 12.9% 51,047 4.4% Apr 1,164,983 876,256 1,282,380 117,398 10.1% 406,124 46.3% May 938,297 783,226 1,067,377 129,080 13.8% 284,151 36.3% Jun 811,091 1,243,929 896,598 85,507 10.5% (347,331) -27.9% Jul 909,581 683,293 900,058 (9,523) -1.00/0 216,765 31.7% Aug 403,486 573,825 380,887 (22,599) -5.6% (192,938) -33.6% Sept 1,286,236 19130,431 1,3179904 319669 2.5% 187,474 16.6% Oct 1,045,923 1,060,803 1,007,614 (38,309) -3.7% (53,189) -5.0% Nov 820,144 698,457 879,697 59,552 7.3%1 181,240 25.9% Dec 2,324,195 2,412,766 - - _ YID Subtotal S 9,592,919 $ 9,178,774 $10,151,894 $ 558,975 5.8% S 973,120 10.6% Rebate (14,249) (20,000) (11,972) 2,276 0.00/0 8,028 -40.1% YIDTotal $ 9,578.671 $ 9.158.774 $10,139,922 S 561,251 5.9% $ 981,148 10.7% AnnualTotall S 11,902,866 S 11.571 40 n/a n/a n/a n/a n/a The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of Federal Way,who are 65 years or older,disabled/unable to work,and qualify as low income during the affected calendar year. This is an annual program that opens January 1st and closes April 30th of each year. The City processed 156 rebates at a total cost of $16K in 2015. The City processed 132 rebates at a total cost of$14K in 2016. The City has processed 115 rebates at a total cost of $12K in 2017. 59 MLITY TAXES-by Type Year-to-date thru November Favo r a bl e/(Un favors bl e) Utility 2016 2017 Change from 2016 Type Actual Actual $ % Electric $ 3,992,819 $ 4,314,948 $ 322,129 8.1% Cas 1,078,772 1,317,088 238,316 22.1% Solid Waste 777,974 827,906 49,932 6.4% Cable 1,427,146 1,489,258 62,113 4.4% Phone 651,457 641,378 (10,078) -1.5% Cellular 1,360,540 1,251,184 (109,356) -8.0% Pager 264 196 (68) n/a SWM 303,949 309,937 5,988 2.0% Tax Rebate (14,249) (11,972) 2,276 0.00/0 YTD Total $ 9,578,671 $ 10,139,922 $ 561,251 5.9% Proposition I Voter-Approved Utility Tax 2017 Year-to-date Prop 1 expenditures total$2.7M or 90.1%of the$3.OM annual budget. Current life-to-date Prop 1 Utility tax collections and transfer in total$31 AM and expenditures total$30.4M. PROP 2016 2017 Life Budget Actual Budget Actual To Date Beginning Balance:_ _ 719,485 719,485 1,077,462 1,290,233 n/a OPERATING REVENUES - January 179 121 158 590 1,604,734 February 208,628 257,695 221,989 273,162 2,622,317 March 283,240 251,171 266,055 273,982 3,158,104 April 173,885 254,383 200,977 290,101 2,716,714 May 167,057 65,574 179,639 241,509 2,553,209 June 342,024 347,323 285,305 202,971 2,861,691 July 135,464 192,576 156,719 203,820 2,156,393 August 154,463 100,684 131,612 86,595 2,018,595 September 248,795 299,094 259,274 298,172 2,264,333 October 251,664 240,747 243,304 228,164 2,637,849 November 150,851 168,124 160,197 199,237 2,071,615 December 578,584 516,876 553,388 3,870,019 Total Prop 1 Revenues: 2,694,833 2,694,368 2,658,616 2,298,304 30,535.573 Transfer in from Utility Tax Fund 641,494 703,022 262.865 118.179 821,201 OPERATING EXPENDITURES Public Safety Improvement Positions& Costs: Police Services(includes 1 Records Specialist,16 Police Officers,&2 Lieutenants) 2,333,304 2,270,637 2.361.295 2.153,435 22.977.457 Court Services(includes.50 Judge,1 Court Clerk,and Pro Tem Pay,Public Defender contract,1.5 Prosecutors) 378,690 338.718 377,810 344.116 3.812.476 Total Public Safety Improvement Costs 2,711,994 2,609,354 2,739,105 2,497,552 26,789,933 Community Safety Program Costs: 1 Code Enforcement Officer 107,497 47,768 96,308 74,842 519,438 .5 Assistant City Attorney 61,391 61,444 63,193 31,053 619,483 1 Parks Maintenance Worker I&Security 97,469 108,075 100,337 ,^^ 99,657 1,097,617 Total Community Safety Improvement Costs 266,356 217,287 259,838 205,552 2,236,537 Indirect Support-HRAnalyst - - 291,695 SafeCity M&O - - - 245,929 Subtotal Ongoing Ekpenditures - 537,624 SafeCity Startup _ - 189,066 Other Transfer-Prop 1 OT for Police - 600,000 Subtotal Other Expenditures { 7899066 Total Prop Ekpenditures: 2,978.350 { 2.826.642 2,998,943 { 2,703,103 30,3539161 Total Ending Fund Balance: S 1.077.462 S 1.290.233 S 1.000.000 S 1,003,613 $ 1,003,613 60 Real Estate Excise Tax Compared to 2016 year-to- REAL ESTATE EXCISETAX REVENUES Year-to-date thru November date actuals, collections are Favorable/(Unfavorable) below by $1.1 M or 21.2%. 2016 2017 Change from 2016 YTD Actual rs Budget November's receipt of $316K Month Actual Budget Actual $ % S % is below November 2016's Jan S 386,409 $ 192,478 S 239.882 S (146,527) -37.9% S 47,404 24.6% actual by $275K or 46.6%, but Feb 1 533.534 234,201 194,677 (338.857) -63.5% (39.524) -16.9% above November 2017's Mar 165,413 189,197 969.730 804,318 486.2% 780,533 412.6% projections by$32K or 11.3%. Apr 245,886 156,377 221,872 (24.014) -9.8% 65.495 41.90/c May 220.243 298.300 385.350 165,107 75.00X87,050 29.2% November 2017 activities Jun 328,219 246,298 384.086 55.867 17.09/6137.788 55.90/a include 213 real estate Jul 331,410 269,630 352,290 20,880 6.3% 82.660 30.7% transactions, of which 83 or Aug289,291 246,182 333.709 44,418 15.4% 87,527 35.6% 39.0% were tax exempt. There Se2 933,582 1 385.890 301,674 631,908) -67.7% (84,216) -21.8% were 130 taxable residential Oct 987,072 431.698 248.500 (738.572) -74.8% (183,199) -42.4% sales (total sales $41 AM / Nov 590.835 283,823 315,762 (275,073) 46.6% 31.939 11.3% $205K tax), and two Dec 253.246 265.926 - - - commercial sales (total sales YTD Total 5,011,892 2,934,074 3,947,530 (1,064,361) -21.2% 11013,456 34.5% $22.3M/$110K tax). Annual Total I S 5,265,138 $ 3,200,000 n/a n/a n/a n/a n/a HOTEUMOTEL LODGING TAX REVENUES Hotel/Motel Lodging Tax Year-to-date thru November Favorable/(Unfawrabl e) Hotel/Motel lodging tax 2016 2017 Change from 2016 YTD Actual%s Budget received year-to-date in 2017 Month Actual Budget Actual S % S % is $260K and is above 2016's Jan $ - $ - $ - $ _ g _ year-to-date collections by Feb 15,431 12,435 15,621 190 1.2% 3,186 25.6% $14K or 5.9%. 2017 year-to- Mar 15,983 12,950 16,835 852 5.3% 3,885 30.0% date receipts are above year- Apr 20,565 15,635 21,304 738 3.6% 5,669 36.3% to-date projections by $65K or May 22,013 18,002 24,629 2,616 11.9% 6,627 36.8% 33.5%. The lodging tax collected for September 2017 Jun 19,591 14,808 20,733 1,142 5.8% 5,925 40.0% is paid to the City in Jul 22,788 16,831 25,010 2,222 9.7% 8,180 1 48.6% November 2017. Aug 30,642 23,772 33,813 3,172 10.4% 10,042 42.2% Sept 34,121 28,756 37,288 3,167 9.3% 8,532 29.7% Oct 37,138 30,199 37,094 (44) -0.1% 6,896 22.8% Nov 26,933 21,017 27,262 329 1.20/66,245 29.7% Dec 38,013 30,596 - - I - - YTD Total S 245,207 S 194,404 S 259,590 S 14,384 5.9% S 65,.187 33.5% Annual Total S 283,220 S 225,000 n/a n/a n/a n/a n/a Permit Activity BUILDING&LAND USE PERMITS AND FEES(CD) Building,planning, and zoning Year-to-date thru November permit activities are above FavorableAUnfavorable) 2016's year-to-date activity by 2016 2017 Change from 2016 YTD Actual vs Budget $256K or 15.5%. Compared Month Actual Budget Actual S % $ % to year-to-date budget, permit Jan 186,036 140,072 129,155 (56,882) -30.60/. (10,917) -7.8% activity is below by $105K or Feb 89,756 186,760 263,513 173,757 193.60% 76,753 41.1% 5.2% Mar 155,317 202,007 181,914 26,597 17.1% (20,093) -9.9% Apr 132,987 202,005 177,937 44,950 33.8% (24,068) -11.90/0 The permits that have May 142,079 210,723 168,947 26,869 18.9% (41,776) -19.8% primarily contributed to the Jun 162,842 233,396 170,808 7,966 4.9% (62,589) -26.8% increase above 2016 are the St. Jul 109,407 176,926 169,319 59,912 54.8% (7,606) -4.3% Francis lab and observation Aug 112,635 179,301 237,017 124,381 110.4% 57,716 32.2% unit, Telecare Residential Sept 273,985 194,005 126,431 (147,555) -53.90% (67,575) -34.8% Treatment facility, South King Oct 120,763 172,582 156,223 35,460 29.4% (16,359) -9.5% Fire Station 63, and Cottages Nov 168,172 117,380 129,014 (39,158) -23.3% 11,634 9.9% West Cluster III apartment's Dec 112,127 135,343 - - - - - permits. YFDTotal S 1,653,979 1 S 2,015,157 $1,910,278 $ 256,299 15.5% $ (104,879) -5.2% lAnnualTotall $ 1.766,106 1 S 2,150,500 n/a n/a n/a I n/a n/a 61 Police Department The total overtime budget of$1,OM consists of$767K for City overtime and$239K for billable time. Compared to 2017 year-to-date budget,City's portion of overtime is$312K or 44.5%above year-to-date projections. Compared to year-to-date 2016 actuals, City's portion of overtime is below by $6K or 0.6%. Including the increase in billable overtime,total overtime increased by less than$1 K or 0.1%over the same time last year. The November overtime increase of$16K above 2016 year-to-date actual is primarily due to an increase in shift call-in's and case completions. We also were tasked with two VIT(Officer-Involved-Shooting)investigations and several major crime call-outs during the month. Gun Violence Emphasis Operations continued in November. We are conducting extra enforcement patrols to ensure the safety and security of our citizens. This special emphasis operation will continue through the 41 quarter. PD Overtime by Month Year-tadate thru November Fawrable Infawrable 2016 2017 Change from 2016 YM Actual vs Budget PD Overtime by Type Month Actual Budget Actual S % S % Year-to-&te thru Nowmber Jan $ 70,394 $ 67,967 $ 122,631 S 52,236 74.2% $ 54,664 80.4% (FawrableyUnfawrable Feb 92,574 63,407 98,168 5,594 60% 34,762 54.81/o 2016 2017 Change from 2016 Mar 64,708 55,479 79,041 14,333 22.1% 23,562 42,5% T.vpe Actual Actual $ % Apr 76,909 59,472 92,527 15,618 20.3% 33,055 55.6% Training $ 23,066 $ 17,879 $ (5,188) -22.5% May 1 100,057 65,314 95,128 (4,930) 4.90% 29,814 45,6% Court 47,820 41,158 (6,662) -13.9% Jun 1 95,848 58,630 70,796 1 (25,052) -26.1% 12,167 20.8% Field Oper _857,624 833,682 1 (23,942) -2.8% Jule 102,254 80,468 115,193 12,939 12,70/. 34,725 43.2% Other 90,770 120,510 29,741 328% Aug 67,044 58,639 76,602 9,558 14.3% 17,963 30.6% City Portion 1,019,280 1,013,229 (6,051) -0.6% Sep 111,1961 61,054 72,675 (38,520) -34.6% 11,621 19.0% Contract/Grant 138,732 150,630 11,897 8.6% Oct 150,946 73,049 87,163 (63,783) -42.3% 14,113 19,3% Traffic School 20,315 15,175 (5,140) -25.3% Nov �- 87,350 57,626 103,306 15,956 1 18.3% 45,680 79.3% Billable 159,048 165,805 6,757 4.2% Dec 69,862 66,051 - YFDTotal S 1,178,328 $1,179,034 S 706 0.1% City Portion 1,019,280 701,104 1,013,229 (6,051) -0.6%1 312,125 44.5% Billable 1 159,048 218,625 165,805 6,757 4.2% (52,820) -24.2% YrD Total S 1,178,328 S 919,729 S 1,179,034 S 706 0.1% S 259,305 28_.2% Billable $ - $ 19.875 $ - $ S Jail Services Annual Total S 1,261,783 $1,005,655 n/a n/a n/a n/a n/a The total jail budget is $5.77M and it is for SCORE Jail maintenance & operation assessments and alternative programs. Debt service is being paid for by SCORE reserves in 2017. At the original 2007 projections, the Average Daily Population (ADP) was projected at 60 in-mates, which was the Yd highest, out of the seven member cities. In 2015 based on 2014 activity, ADP was projected at 93 in-mates. In 2012, the budgeted ADP for Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for Federal Way was 90 ADP, but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP was 95, and the actual ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2016, the budgeted ADP was 105 and our ADP in October was 83 and November was 72. In 2017,the budgeted ADP is 90 and the October ADP was 66 and the November ADP will not be available until the February meeting. Other jail & alternative programs are provided by King County and Providence Community for psychiatric care. As of the end of September the City spent$105K on these services that are not currently being provided by SCORE. Jail and Alternati%es to Confinement 2016 2017 Annual Actual Annual Budget YTD Budget YM Actual SCORE $ 5,358,134 $ 5.613.342 $ 5,145,564 $ 5,065,151 Other Jail&Alternative Programs 144,642 160,000 146,667 104,585 -Totall- 5,502.776 1 $ 5,773,342 $ 5,292,230 $ 5,169,736 62 Traffic Safety-Red Light/School Zone Traffic Safety Red light & school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to,prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Traffic Safety Fund pays for 1 Lieutenant, 7 Police Officers, 3 City Traffic positions, Municipal Court security services, red light photo services, Valleycomm emergency communication services,and School Zone Enhancements capital improvement projects. Red Light Photo/School Zone Fnforcement 2016 2017 Variance Favorable/(Unfavorable) Gross Payments Salaries&Wages Net Gross Payments Salaries&Wages Net Sh,nth Revenue to ATS &CrtSeeurIty Revenue Revenue to ATS &CrtSecurity Revenue $Variance % Variance Jan $ 245,938 $ (52,250) $ (114,179) $ 79,509 $ 249,111 $ (52,250) $ (127,162) $ 69,699 $ (9,810) -12.3% Feb 276,364 (52,250) (124,988) 99,126 265,506 (52,250) (125,795) 87,461 (11,665) -11.80/0 Mar 349,149 (52,250) (120,513) 176,386 326,873 (52,250) (132,300) 142,323 (34,063) -19.3% Apr 286,440 (52,250) (145,902) 88,289 198,406 (52,250) (131,242) 14,914 (73,374) -83.1% May 257,204 (52,250) (125,100) 79,854 331,657 (52,250) (127,666) 151,741 71,887 90.00/0 Jun 328,029 (52,250) (124,785) 150,995 368,587 (52,250) (131,821) 184,515 33,521 22.2% Jul 228,331 (52,250) (127,330) 48,750 413,397 (52,250) (135,216) 225,931 177,180 363.4% Aug 226,793 (38,000) (132,477) 56,315 230,451 (23,750) (132,511) 74,190 17,874 31.7% Sep 178,663 (38,000) (126,636) 14,027 177,636 (52,250) (134,195) (8,809) (22,836) -162.8% Oct 240,805 (52,250) (124,939) 63,617 1 368,761 (52,250) (131,379) 185,133 121,516 191.00/0 Nov 301,987 (52,250) (137,819) 111,918 378,172 (136,741) 241,431 129,513 115.7% Dec 273,275 (104,500) (220,736) (51,%2) - - 51,962 -100.0% 1TDTotal $2,919,703 S (546,250) $ (1,404.668)1 $ 968.785 $3308556 S (494.000) $ (1,446,029) S1368S28 S 399.743 21.8% Annual Totall $3,192,978 1 $ (650,750) S (1,625,405)1 S 916,823 1 $3,308,556 1 $ (494,000) S (1,446,029) $1,368,528 1 $ 451,704 n/a Court Court operation and probation service revenues are$26K or 1.9%below 2016 year-to-date actuals and$346K or 20.6%below 2017 year-to-date budget. COURT REVENUE COURT REVENUE Year-todate thru Notember Year-to-date thru November Fawndel[lhfawrahlel •acorn ei( n/arorn re) 2016 2017 Changefrom2016 ) DActaalvsBudget f 2016 2017 Changeftom 20/6 Month Actual Budget Actual S % S % Actual Actual S % Janus $ 130,939 $ 103,225 $ 97,998 $ (32.941) -25.2% $ (5,227) -53% Civil Penalties $ 12,251 S 10,806 $ (1,446) -11.8% Februa 118.776 131.949 114,358 (4,418) -3.7% (17,591) -13.3% March 137,358 124,379 130,881 (6.4761 4.7% 6.502 5.2% Traffic&Nat Parking 619.808 631,759 (5,049) -0.8% April 123,674 167235 89.774 (33,900) -27,4% 77,462) 46.3% PUI&otfrerMis 19.802 16,584 (3,2791 IG.S% Mav 103,444 92,348 100,579 (2,865) -2.8% 8,231 8.9% DUI&Other M isd 92,903 128.799 35,896 38.6% June 97231 103,680 88.609 (8.621) -8,96/ (15,071 -14.5% Criminal Traffic M isd 141 - (141) 100.0% July 77,227 129,018 100,689 23,462 304% (28,329) -2 (r/. Criminal Costs 75,037 65,534 (9,504) -12.7% Au ust 112,190 108,146 105,346 0.0%0 (2.798) -10. lnterest/Other/M isc 184,386 108,340 (76,046) -41.2% September IOSz963 127380Q410 147,188 94.067 00% (53,121) -36.1% Criminal Conv Fees 45,471 36.867 (8,603) -18.9% October 85,319 0.0% (42.061) 33.0°/6 Shared Court Costs 47,139 44,552 (2,587) -5.5% November 95.116 122,114 89,276 0.No (32,839) -2691/6 Services&Charges 65,328 53,657 (11,671) -179% December 81.284 114,887 S ubtotal S 1,179,326 $ 1,096,897 $ (82,429) 7.0% Probation Fees 21869 (23,869) n/a Probation Fees 23,869 - (23,869) -100.0%1 Probation Services 157,387 324,816 238,168 80,781 n/a (86,648) -26.7% Probation Services 157.387 238.168 80,781 51.3% Y11)Total S 1,360.582 S 1ASIA79 S 1335,066 S (25,517) -1.9% $(346,414) 20b% YTD Total S 1,360,582 S 1,335,066 1 S (25,516) -1.9%1 Probation Fees 11 - - n/a n/a I n/a n/a nla Probation Services 19,865 29,529 n/a n/a n/a n/a n/8 Annual S 11461,731 IS 1,825.895 J nla n/a n/a n/a n/a 63 Federal Way Community Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and utility tax transfer. Federal Way 2016 201, YrD Budget A Actual Community Center Annual YI'D WD YrD Fawrable/(Unfavorable) as of 11/30/2017 Budget Actual Actual Budget Budget Actual $ % Beginning Fund Balance $1,500,000 $ 1500,001 $1500,001 $1,516.5001 $ 1.516500 S 1.516.500 n/a n/a Operating Revenues: Daily Drop-ins $ 310.000 $ 345.039 $ 336,131 $ 310,000 $ 301,996 $ 359,464 $ 57,468 19.00/0 Passes 850,000 795,193 717.357 850,000 766,800 721,412 (45,387) -5.9% Cky Employee Membership Program 31,000 34,0771 28,094 31,000 25,557 28,359 2,801 11.0% Youth Athletic Programs 45,000 44,280 44,280 45,000 45,000 46.580 1,580. 3.5% Aquatics Programs-Lesson s/Clas ses 149,000 147,449 145,039 140,000 137,712 144,885 7,173 5.2% Childcare Fees 9.000 1,096 1,000 3,000 2,737 992 (1,745) -63.8% Fitness Classes/Fitness Training 130,000 123,482 114,753 130.000 120,810 133.384 12,574 10.4% ToweUe ui ment Rentals 4.000 2,935 2,811 4,000 3,831 1,642 2.189 -57.1% Pool Rentals/Competitive-Lap Lanes 16.000 23,626 21,746 19,000 17,488 27,287 9,799 56.0% Rentals 220,000 237,808 218,487 207.000 190,182 239,799 49,617 26.1% Merchandise Sales 7,5001 9,618 9235 7,500 7,201 7,408 206 2.91/o Concessions/Vending 60,000 64,259 59,867 60.000 55,899 56.064 165 0.3% Total Operating Revenues 1.831500 1,828,862 1,698,800 1,806500 1,675,213_ 1,767,275 92,062 5.5% Operating Expenditures: I n/a Personnel Costs 1,482,141 1,521,370 1,390,394 1,491,350 1,367,071 1,494.484 127,414 -9.3% Supplies 175,500 229,632 211,183 184,000 169.217 208,897 (39,680 -23.4% Other Services&Charges 222,500 189,674 167,808 181.000 160,134 127,948 32,186 20.1% Utility Cost 360.000 305.378 245,905 330,000 280,500 251,518 28,982 10.3% Intergovernmental T 20,500 3,572 3,572 20,500 20,500 4,1821 16,318 79.60/a Total Operating Ex nditures 2,260,641 2,249,626 2,018,862 2.206,850 1,997,421 2,087,029 (89,608) 4.5% Revenues Over/(Under)Expenditures (429,141) (420,764) (320,062) (4003501 (322,208 319,754 (2,454) 0.8% Recovery Ratio 81.0% 81.3% 84.1% 81.9%I 83.9% 84.7% n/a n/a Transfer In from General Fund 80,641 80,641 22,540 - n/a Utility Tax-Operations 447,9991 420,302 309,384 393,850 310,167 310.167 - 0.00/0 Total Other Sources 528,640 500,943 331,924 393,850-F 310,167 310,167 - 0.0% Other lues: n/a Capital/Use of Reserves/Grants 31.000 11,862 11,862 10,000 6,913 6,913 n/a _Bad Debt EKpense 52,000 51.819 - n/a Total Other Ues 83,000 63,680 11,862 10.000 6,913 6,913 - n/a Net Income 16,499 16,499 0 (16500) 08,9541 (16,500)1 2,454 -12.9% Endin Fund Balance _ S 1516,499 1 S 1,516,500 1 $1500,001 1 S 1500,000 1 S 1,497546 1 S 1,500,000 1 S 2.454 _ 0.2% The operating revenue budget includes $1.81M in user fees/program revenues, and $394K contribution from utility tax for operation. Year-to-date operating revenues total $1.8M which is $92K or 5.5% above the 2017 year-to-date budget. In comparison to 2017's year-to-date budget: • Daily Drop-in revenues are $57K or 19.0%above the projected revenue. Daily admission revenues continue to be strong due mostly to increased gymnasium and pool use throughout the year. We have also seen an increase in large group visits primarily from neighboring camps, local schools, and youth programs to use the pools. Drop-in gymnasium use has remained strong throughout the year,especially with teen basketball. ■ Pass Revenues are $45K or 5.9%below the projected revenue. Membership sales are a little bit slower than usual, and a large number of paying adults are turning age 65 and becoming eligible for the subsidized senior membership programs. A new customer touring and orientation procedure has been put into effect, including a new customer retention program to help promote membership pass sales. ■ Childcare Fees are $2K below expected levels. Childcare use, in general, has dropped off primarily because parents are finding programs in the building to sign their kids up for, or they are staying home with another adult when the other one visits the FWCC. 64 K Fitness Classes are $13K or 10.4% above the projected revenue. Specialty courses and Silver Sneakers continue to perform well. ■ Pool Rentals are$10K or 56.0%above the projected revenue. The increase is due to increased participation in local swim clubs. Increased participation in local clubs means increased lane rentals at the FWCC lap pool. Specialty uses, like one- on-one swimming instruction,or triathlon training have also created a need for lane rentals. Rental Revenues are up $50K or 26.1%above the projected revenue. Rental revenues are up mostly due to the increased need for meeting and special event space. Business and residential growth in the South Sound region is spurring growth in FWCC rentals. Year-to-date operating expenditures total $2.1M which is $90K or 4.5% above the year-to-date budget. Federal Way Community Center has recovered 84.7% of operating expenditures compared to the year-to-date budgeted recovery ratio of 83.9%. ■ Personnel Costs increased by $127K or 9.3% compared to budget, and increased by $104K or 7.5% compared to prior year actual. Service Attendants have been added for safety and to improve operations in the gymnasium, locker rooms, rentals, and special events. These service additions were considered essential for improving customer and staff security, safety, and overall experience. Also, there has been an increase in pay for part-time employees due to the minimum wage increase to$11.00. ■ Supplies are $40K or 23.4%higher than projected budget. The increase compared to budget is due to increased spending on household supplies. Also,there have been increased expenditures due to repair and maintenance of the building,which includes repair parts and building materials. • Other Services & Charges are $32K or 20.1% below the projected spending. Compared to projected spending, personal training expenditures are down, as well as contracted repair and maintenance. Staff has maintained efforts in completing most repairs in-house. ■ Utility Costs are $29K or 10.3% below the projected spending, but $6K above compared to prior year actual due to timing of electricity payments. Dumas Bay Centre Dumas Bay Centre Fund year-to-date revenue of$922K is$31 OK or 50.6%above 2017 year-to-date budget and$4K or 0.5%above year-to-date 2016 actual. Year-to-date operating expenses total $871K, which is $197K or 29.2% above 2017 year-to-date budget of$674K. Dumas Bay Centre has recovered 105.92%of operating expenditures compared to 111.42%last year. 2016 2017 YID Budget vs Actual Dumas Bay Centre Fund Annual YrD YID YrD Fawn INv1(tInfavurablcl as of 11/30/2017 Budget Actual Actual Budget Budget Actual $ % Beginning Fund Balance $ 398.817 $ 398,816 S 398,816 $ 648,669 $ 648,669 S 64$669n/a n/a Operating Revenues: In-House Food Services 393.572 399,079 386,680 275,000 266.456 403.504 1 137.048' 51,4°/ Dumas Bay Retreat Center 488,817 522,626 501,997 360,251 346,031 504,385 158,354 45.8% Knutzen Family Theatre 26.403 29,225 29,225 - 14.376 14.376 n/a Total Operating Revenues 908.792 950,930 917,902 635,251 612,487 922,264 309.777 50.6% Operating Expenses: In-House Food Services 332382 333,665 303,018 239.997 217,953 333,417 (115,464) -53.00/ Dumas Bay Retreat Center 451.417 477,106 426.012 427,618 381,824 440.820 (58.996) -15.5% Knutzen Family Theatre 103,400 106,712 94,814 83.400 74.101 96,495 (22,394) -30.2% Total Operating Ekpenses 887,199 917,484 823,844 751,015 673.878 870.732 (196.855) -29.2% Revenues Over/Under Epenses 21,593 33,446 94,058 115,764 61.390 51,532 112,922 -183.9% Recovery Ratio 102.43% 103.65% 111.42% 84.59% 90.89% 105.92% n/a n/a Transfer In Gen Fund-Purnp Station M&O 4,000 4,000 4,000 - n/a Transfer in Real Estate Excise Tax 210,000 210.000 210,000 - n/a Transfer In Utility Tax 112,000 117,875 112,000 112.000 n/a Total Other Sources 326.000 331,875 3261000 112,000 n/a Pu Station M&O 4.000 1.286 1,286 4,000 716 716 ���01/0 Repairs&Maintenance 31,900 1 114.182 97.005 170-0001 48,996 48,996 n/a Total Other Ues 35,900 115,468 98,291 174,000 49.712 49 712 0% Net Income 311,693 249,853 321,767 177,764 111,102 1,820 112.922 -101.6% EndingFund Balance I.S 710,510 $648,669 S720.584 S 470,905 S 537,567 $650,489 S 112,923 21.0'/0 65 Self-Insured Health Insurance Fund Self-Insured Health Insurance Fund year-to-date contributed revenue is $4.2M. Currently the revenue is generated from the employee paid contribution(range from$32 to $135 per employee per month) and the employer paid contribution(range from$634 to $1,879 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date expenditures are $3.8M for prescription services, medical services, stop loss, professional services, and wellness program. The ending fund balance for the program is$2.4M. Self Insured Health Insurance Fund - 2017 Description 2016 Annual 2017 Adjusted Jan-June Jul Aug Sept Oct Nov YTD Total Actual Bdgt Beginning Fund Balance 1,741,488 2,249,828 2,020,467 Health Insurance Premium-Employer Contribution Revenue 4,069,020 4,050,000 2,144,179 353,748 346,866 348,053 344,465 340,266 3,877,577 Health Insurance Premium-Errployee Contribution Revenue 217,341 150,000 112,867 18,795 17,788 15,774 16,790 16,691 198,705 Health Insurance Premium-COBRA 5,757 3,342 668 668 1,337 1,337 1,337 8,690 Stop Loss Recovery Revenue 1,072,162 57,203 - 57,203 Interest Earnings 7,698 3,500 5,492 1,050 1,305 1,391 1,345 1,411 11,995 Total Revenue and Transfer In 5,371,978 4,203,500 2,323,083 374,262 366,627 366,555 363,937 359,705 4,154,170 Prescription Services 549,408 642,308 222,682 39,269 40,257 42,230 33,587 31,067 409,092 Medical Services 3,775,159 2,705,709 1,583,490 127,176 191,582 203,492 182,719 279,465 2,567,923 Health Insurance-Stop Loss 384,370 405,257 233,024 39,728 38,186 38,639 38,222 37,814 425,612 Professional Services&Other 384,061 426,726 188,643 30,223 28,727 29,783 40,909 32,610 350,895 Total Expenditures for Self Insured Health 5,092,998 4,180,000 2,227,840 236,396 298,752 1 314,144 295,436 380,956 3,753,522 Ending Fund Balance 2,020,467 2,273,328 95,243 137,867 1 67,875 1 52,411 68,501 (21,250) 2,421,115 The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses($1.29 million)as recommended by our consultant. We have spent$3.8M year-to-date in 2017,with an ending fund balance in the fund of$2.4M. Performing Arts&Event Center Operations(PAEC) Performing Arts &Event Center Operations (PAEC) year-to-date revenue and beginning balance, and transfer in is $0.84M. Year- to-date operating expenditures total $0.95M out of a total budget of$0.94M. Year-to-date, $0.57M of operating subsidy has been used and the PAEC Fund has a negative fund balance of$108K primarily due to rent paid for PAEC Qalicb not being reimbursed by the end of November. 115 Performing Arts&Event Center 2017 Adjusted YTD Nov.2017 Operations(PAEC) Budget Beginning Balance 177,413 Ticketing Sales/Admissions Fees 72,989 63,920 Theatre/Event Rentals 130,882 5,992 Concessions 30,716 Advertiasing 30,000 - Contributed Revenue-Private Sources 100,666 8,335 Transfer in from Utility Tax 572,293 572,293 Investment Interest/NMTC Interest - 11,866 Total Beg Bal,Revenue&Transfer In 937,546 839,819 Personnel Services 528,793 431,987 Personnel Benefits 165,524 149,737 Supplies 6,350 19,925 Other Services&Charges 185,485 344,056 Intergovernmental Services 1,221 Capital Outlays - 1,155 Interfund Services 51,394 Total Expenditures 937,546 948,081 Total PAEC Operation Balance - (108,263) 66 FUND ACTIVITY SUMMARY Fund it/Fund Name Begin Balance YTD YTD YTD Net Ending Balance Required Fund 1/1/2017 Rewnue Expenditure Income/(loss) 11/30/2017* Balance 001/101 General/Street Fund $ 11,616,780 $ 47,096,658 $ 47,940,419 $ (843,761) $ 10,773,018 $ 9,500,000 Special Revenue Funds.' 102 Arterial Street 245,970 1,513,247 1,793,701 (280,454) (34,484) $100,000** 103 Utility Tax(*) 2,457,687 7,861,047 8.247,909 (386,862) 2,070,826 1,500,000 106 Solid Waste&Recycling 176,309 341,778 387,130 (45,352) 130,957 - 107 Special Contracts/Studies Fund 525,428 82.265 - 82,265 607,694 - 109 Hotcl/Motel Lodging Tax 737,375 264,139 49,325 214,813 952,188 200,000 1102%for the Arts - I I I Federal Way Community Center 1,516,500 2,077,442 2,093,942 (16,500) 1,500,000 1,500,000 112 Traffic Safety Fund ��- 2,551 279 3,321,622 3,166,327 155,295 2.706,574 1,500,000 113 Real Estate Excise Tax Fund 41957,033 3,971,707 4,126,000 (154,293) 4,802,740 2,000,000 114 Prop 1 Utility Tax 1,290,233 2,416,483 2,703,103 (286,620) 1,003,613 1,000,000 115 Performing Arts&Event Or Operations 177,413 662,407 948,081 (285,675) (108,262) $0*** 119 CDBG 65,828 717.417 783,245 (65,828) 0 120 Path&Trails 568,722 190,687 190,687 759,409 188 Strategic Reservc Fund 3,021,716 10,544 10,544 3,032,260 3,000,000 189 Parks Reserve Fund 752,652 4,214 4,214 756,866 750,000 Subtotal Special Revenue Funds 19,044,145 23,434,999 24,298,763 (863,764) 18,180,381 11,550,000 201 Debt Service Fund 2,508,514 10,060,127 8,492,038 1,568,089 4,076,602 $0 Capital Project Funds: 301 Downtown Redevelopment 2,119,099 702,610 4,550 698,060 2,817,160 - 302 Municipal Facilities 29,593 166 166 29,759 - 303 Parks 21135,589 386,979 404,506 (17,527) 21118,062 304 Surface Water Management 4,107,914 75,300 961,540 (886,239) 3,221,675 306 Transportation 9,989,612 11,685,588 14,762,046 (3,076,458) 6,913,154 307 Capital Project Reserve Fund 482,717 2,094 129,382 (127,288) 355.429 - 308 PAEC Capital Fund 1,372,864 10,419,122 11,791,986 (1,372,864) (0) Subtotal Capital Project Funds 20,237,389 23,271,859 28,054,009 (4,782,150) 15,455,239 Enterprise Fiords: 401 Surface Water Management 1,659,676 4,060,765 3,195,231 865,535 2,525,211 690,000 402 Dumas Bay Centre Fund 648,669 922,264 920,444 1,820 650,489 500,000 Subtotal Enterprise Funds 2,308,345 4,983,030 4,115,675 867,355 3,175,700 1,190,000 Internal Service Funds 501 Risk Management 1,093,832 1,472,129 1,027,093 445,036 1,538,868 1,200,000 502 Information Systems 3,490,097 2,039,192 1,884,052 155,140 3,645,237 503 Mail&Duplication 210,996 119,188 141,312 (22,124) 188,872 504 Fleet&Equipment 6,334,172 1,695,907 1,265,781 430,126 6,764,298 - 505 Buildings&Furnishings 2,021,140 454,770 418,579 36,191 2,057,331 2,000,000 506 Health Self Insurance Fund 2,020,466 4,154,170 3,753,522 400,648 2,421,114 $0**** 507 Unemployment Insurance Fund 1,377,809 16,106 1,012,536 (996,430) 381,379 250,000 Subtotal Internal Service Funds 16,548,513 9,951,461 9,502,875 448,587 16,997,100 3,450,000 Total All Funds $ 72,263,686 1 $ 118,798,135 $ 122,403,780 $ (3,605,645) $ 68,658,040 *The Fund balance prior to any adjustments or depreciation **The Arterial Street Fund will maintain an emergency reserve.fund of not less than$0.10 million for unexpected natural disasters that affect our infrastructure. The current negative fund balance is due to timing of a Puget Sound Energy contribution that the City will receive.for this years'asphall overlay project. *** The Performing Arts and Event Center Fund has a negalive fund balance of$108K primarily due to rent paid for PAEC Qalicb not being reimbursed by the end of November. ****The Health Self Insurance Fund will maintain a reserve in an amount not less than 16 weeks of budgeted expenses as recommended by our consultant. 67 CITY OF Federal Way This page was intentionally left blank. 68 COUNCIL MEETING DATE: January 16,2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS 11/16/2017—12/15/2017 POLICY QUESTION: Should the City Council approve the vouchers in the total amount of$4,540,419.10 COMMITTEE: Finance,Economic Development,and Regional Affairs Committee MEETING DATE: January 10,2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Ade Ariwoola, Finance Director DEPT: Finance I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor erformed as described herein and that the claims are just and due obligations against the C' Federal Way, as i ton,and that I am authorized to authenticate and certify said liens. Finance Director Attachments: Voucher List Options Considered: MAYOR'S RECOMMENDATION: MAYOR APPROVAL: DIRECTOR APPROVAL: fia lmiu ouncil l/�� lnlhal COMMITTEE RECOMMENDATION: I move to forward the vouchers to the January 16, 2018 consent agenda for approval. Dini Duclos Martin Moore Susan Honda Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING(ordinances only) ORDINANCE# REVISED—08/12/2010 RESOLUTION# 69