Planning Commission PKT 02-07-2018City of Federal Way
PLANNING COMMISSION
February 7, 2018 City Hall
6:30 p.m. Council Chambers
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
November 15, 2017 & January 17, 2018
4. AUDIENCE COMMENT — UNRELATED TO COMMISSION BUSINESS
5. ADMINISTRATIVE REPORT
6. COMMISSION BUSINESS
• Elections
• Continued Discussion on the Process for Determining Items to be
Considered Within the Docket
7. ADDITIONAL BUSINESS
8. ADJOURN
Commissioners
Lawson Bronson, Chair
Tom Medhurst, Vice -Chair
Hope Elder
Wayne Carlson
Tim O'Neil
Diana Noble-Gulliford
Dawn Meader McCausland
Anthony Murrietta, Alternate
Dale Couture, Alternate
KAPIanning Commission\2018\Agenda\Agenda 02-07-18.doc
City Staff
Robert "Doc" Hansen, Planning Manager
Margaret Clary Principal Planner
E. Tina Piety, Administrative Assistant
253-835-2601
www.cifyo(Lederalway com
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19.80.030 Docket.
The department shall maintain a docket of all proposals to amend the comprehensive plan or development
regulations submitted by any interested persons the Mayor through the Department of Community
Development or the City Council.
(Ord. No. 09-594, § 133, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-518.)
19.80.040 Compliance with State Environmental Policy Act.
The State Environmental Policy Act applies to some of the decisions that will be made using this chapter. The
director shall evaluate each proposal and, where applicable, comply with the State Environmental Policy Act
and with state regulations and city ordinances issued under authority of the State Environmental Policy Act.
(Ord. No. 09-594, § 134, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-519.)
19.80.050 City council review.
(1) Docketed proposals. The city council shall review docketed proposals concurrently, on an annual basis and
consistent with RCW (2). As part of such annual review, the council shall review docketed
proposals received prior to September 30th of the previous calendar year-. and determine through Council
business at the first Council meeting of June of each year, those items to be heard by the Planning
Commission for annual docket. Docketed proposals submitted after September 30th shall be considered during
the following annual review.
(2) Other amendments. The city -initiated amendments of the comprehensive plan shall be reviewed
concurrently with docketed proposals. The city council may also review or amend the comprehensive plan:
(a) If an emergency exists, which is defined as an issue of community -wide significance that promotes
the public health, safety, and general welfare;
(b) To resolve an appeal of a comprehensive plan filed with a growth management hearings board or
with the court;
(c) To adopt or amend a shoreline master program under the procedures set forth in
Chapter RCW;
(d) The initial adoption of a subarea plan that does not modify the comprehensive plan policies and
designations applicable to the subarea;
(e) The amendment of the capital facilities element of the comprehensive plan that occurs concurrently
with the adoption or amendment of the city budget. The city council will hold the public hearing on this
matter rather than the planning commission; and
(f) In other circumstances as provided for by RCW (2)(a).
The city council may review city -initiated changes to development regulations or to the city's zoning map
concurrently with the docketed proposals or at the council's discretion.
(3) Additional information. The city council may request, through the mayor, that the department or any other
department of the city provide any information or material on a proposal(s), consistent with FWRC
(Ord. No. 10-669, § 69, 9-21-10; Ord. No. 09-594, § 135, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337,
§ 2, 3-2-99. Code 2001 § 22-520.)
Cross reference: City council, Chapter FWRC.
19.80.060 Timing of filing..- Notice.
Sixty days prior to September 30th in each calendar year, the city shall notify all persons who submitted docket
forms after September 30th of the previous calendar year. Notice shall also be given as follows:
(1) Public notice notifying the public that the amendment process has begun shall be published in the city's
official newspaper.
(2) Notice shall be posted on the official city public notice boards.
(3) A copy of the notice shall be mailed to other local newspapers.
(4) All agencies, organizations, and adjacent jurisdictions with an interest, and all persons, who in the judgment
of the director may be directly affected by changes to the comprehensive plan or development regulations shall
be sent a copy of the notice. In determining who may be affected by changes to the comprehensive plan or
development regulations, the director may rely on written correspondence indicating an interest and received
after September 30th of the previous year.
(Ord. No. 09-594, § 136, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-521.)
19.80.070 Application
(1) Who may apply. Any person may, personally or through an agent, apply for a site-specific comprehensive
plan designation change with respect to property he or she owns. In addition, any person may, personally or
through an agent, request amendments to the comprehensive plan or development regulations.
(2) How to apply. An applicant must complete an application form prepared by the city. An applicant seeking a
change in comprehensive plan designation and zoning for a specific parcel shall also file the information
specified in FWRC 19.15.03 `> with the department.
(3) The director shall have the authority to waive any of the requirements of this section if, in the director's
discretion, such information is not relevant or would not be useful to consideration of the proposed amendment.
(4) Fee. There is no fee for this initial application. After the prioritization process, applications to be considered
during the amendment process shall submit the fee established by the city.
(Ord. No. 09-594, § 137, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-522.)
• :/ i ( Prioritizing docketed proposals.
(1) After September 30th but prior to adopting any dOGketed proposals At the first city council meeting in March,
the city council is encouraged to select those docketed proposals it wishes to
further consider for adoption and for stiff to researGb further research.
(2) The city council shall consider the following criteria follewing a publiG hearing in selecting the docketed
proposals to be considered during the upcoming cycle:
(a) Whether the same area or issue was studied during the last amendment process and that conditions
have significantly changed so as to make the requested change within the public interest.
(b) Whether the proposed amendment is consistent with the overall vision of the comprehensive plan.
(c) Whether the proposed amendment meets existing state and local laws, including the Growth
Management Act.
(d) In the case of text amendments or other amendments to goals and policies, whether the request
benefits the city as a whole versus a selected group.
(3) If the request meets the criteria set forth in subsections (2)(a) through (d) of this section, it shall be further
evaluated according to the following criteria:
(a) Whether the proposed amendment can be incorporated into planned or active projects.
(b) Amount of analysis necessary to reach a recommendation on the request. If a large scale study is
required, a request may have to be delayed until the following year due to large work loads, low staffing
levels, ets or other resource limitations.
(c) Volume of requests received. A large volume of requests may necessitate that some requests be
reviewed in a subsequent year.
(d) The 9order of -at which the requests was received.
(4) Based on its review of the docketed proposals according to the criteria in subsections (2) and (3) of this
section, the council shall determine which docketed proposals shall will be further considered for adoption, and
shall forward those requests to the planning commission for its review and recommendation through public
hearing.
(5) The council's decision to consider a docketed proposal shall not constitute a decision or recommendation
that the proposal should be adopted nor does it preclude later council action to add or delete an amendment for
consideration.
(Ord. No. 09-594, § 138, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-523.)
19.80.090 Preapplications required.
All applicants seeking an amendment to comprehensive land use designations of the official comprehensive
plan map (site-specific requests) must apply for a preapplication conference with the city's development review
committee (CDRC).
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-524.)
19.80.100 Legislative rezones.
A legislative rezone is a rezone that meets the following criteria:
(1) It is initiated by the city; and
(2) It includes a large number of properties which would be similarly affected by the proposed rezone.
All other rezones not meeting the above criteria are treated as quasi-judicial rezones and are reviewed and
decided upon using process V.
(Ord. No. 02-426, § 3, 10-15-02, Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-525.)
19.80.110 Criteria for approving a legislative rezone.
.........11..11 .............
The city may decide to approve a legislative rezone only if it finds that:
(1) The proposal is consistent with the comprehensive plan;
(2) The proposal bears a substantial relation to public health, safety, or welfare; and
(3) The proposal is in the best interest of the residents of the city.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-526.)
19.80.120 Map change.
If the city approves a legislative rezone, or a change in a comprehensive plan map designation, it will give
effect to this decision by making the necessary amendment to the zoning map of the city.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-527.)
19.80.130 Development regulation amendment criteria.
The city may amend development regulations only if it finds that:
(1) The proposed amendment is consistent with the applicable provisions of the comprehensive plan;
(2) The proposed amendment bears a substantial relation to public health, safety, or welfare; and
(3) The proposed amendment is in the best interest of the residents of the city.
(Ord. No. 09-594, § 139, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-528.)
19.80.140 Factors to be considered in a comprehensive plan amendment.
The city may consider, but is not limited to, the following factors when considering a proposed amendment to
the comprehensive plan:
(1) The effect upon the physical environment.
(2) The effect on open space, streams, and lakes.
(3) The compatibility with and impact on adjacent land uses and surrounding neighborhoods.
(4) The adequacy of and impact on community facilities including utilities, roads, public transportation, parks,
recreation, and schools.
(5) The benefit to the neighborhood, city, and region.
(6) The quantity and location of land planned for the proposed land use type and density and the demand for
such land.
(7) The current and projected population density in the area.
(8) The effect upon other aspects of the comprehensive plan.
In order to encourage efficient and desired development and redevelopment of existing land designated and
zoned for various types of commercial uses, when considering proposals for comprehensive plan amendments
and rezones from one commercial designation to another, the city will consider development trends in
commercially zones areas, market demand for various types of commercial land, and amount of vacant
commercial land.
For site-specific comprehensive plan amendments, the provisions of FWRC 19.75,13C,,,(3) shall also apply.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-529.)
19.80.150 Criteria for amending the comprehensive plan.
The city may amend the comprehensive plan only if it finds that:
(1) The proposed amendment bears a substantial relationship to public health, safety, or welfare; and
(2) The proposed amendment is in the best interest of the residents of the city; and
(3) The proposed amendment is consistent with the requirements of Chapter RCW and with the portion
of the city's adopted plan not affected by the amendment.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-530.)
19.80.160 Official file.
(1) Contents. The director shall compile an official file containing all information and materials relevant to the
poLproposal to amend the comprehensive plan or development regulation and to the city's consideration of
tie- such proposal.
(2) Availability. The official file is a public record. It is available for inspection and copying in the department of
community development during regular business hours.
(Ord. No. 09-594, § 140, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-531.)
NEW SECTION:
19.80.165. Public Discussion.
Those items chosen by city council for further consideration shall be presented to the public through the public
meeting process. The public meeting will be designed to accept comments from the public and to allow city staff to
answer questions regarding the proposed comprehensive plan or development regulation amendments. The public
discussion session will be held at least one month before any hearing by the Planning Commission.
19.80 .170 Notice.
Notice provisions under this section shall be fellewed observed for
the public discussion and the hearing held by
the planning commission.
(1) Contents. The director shall prepare a notice of each proposal, for which a public hearing will be held,
containing the following information:
(a) The citation, if any, of the provision that would be changed by the proposal along with a brief
description of that provision.
(b) A statement of how the proposal would change the affected provision.
(c) A statement of what areas, comprehensive plan designations, zones, or locations will be directly
affected or changed by the proposal.
(d) The date, time, and place of the public hearing.
(e) A statement of the availability of the official file.
(f) A statement of the right of any person to submit written comments to the planning commission and to
appear at the public hearing of the planning commission to give comments orally.
(2) Distribution. The director shall distribute this notice at least 14 calendar days before the public hearing
following the procedures of FWRC 9,80.060. In addition, the procedures of FWRC 1,9.75.060 shall be followed
for site-specific requests regarding notification of adjacent property owners posting of the site.
(Ord. No. 09-594, § 141, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-532.)
19.80.180 Staff report
(1) General. The director shall prepare a staff report containing:
(a) An analysis of the proposal and a recommendation on the proposal; and
(b) Any other information the director determines is necessary for consideration of the proposal,
consistent with FWRC 1 .i.' 10, 1 .: and 1 For site-specific comprehensive
plan amendments, the provisions of FWRC (3) shall also apply.
(2) Distribution. The director shall distribute the staff report as follows:
(a) A copy will be sent to each member of the planning commission prior to the hearing.
(b) A copy will be sent promptly to any person requesting it.
(Ord. No. 09-594, § 142, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-533.)
(1) Generally. The planning commission shall hold public hearings on each proposal, consistent with
FWRC 11,,9,80 2u;, unless the city council elects to hold its own hearings on the proposal, in which case
planning commission review pursuant to this chapter shall not be required. The planning commission is
encouraged to hold its hearing for the docket items at the beginning of October.
(2) Open to public. The hearings of the planning commission are open to the public.
(3) Pursuant to FWRC ;9.85.150, when a development agreement and plan have been prepared, the city
council shall hold a public hearing.
(4) Effect. Except as provided in subsection (1) of this section, the hearing of the planning commission is the
hearing for city council. City council need not hold another hearing on the proposal.
(Ord. No. 09-594, § 143, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-534.)
19.80.200 Material to be considered.
(1) Generally. Except as specified in subsections (2), (3), and (4) of this section, the planning commission and
city council may consider any pertinent information or materials in reviewing and deciding upon a proposal
under this chapter.
(2) Exclusion. Except as specified in subsections (3) and (4) of this section, the city may not consider a specific
site plan or project in reviewing and deciding upon a proposal under this process.
(3) In the case of development agreements, the director may require the applicant to submit any additional
information or material that is reasonably necessary for a decision on the matter, including a site development
plan associated with a site-specific request.
(4) Exception for environment information. If a proposal that will be decided upon using this chapter is part of a
specific project, the city may consider all information pertaining to SEPA environmental review and submitted
under FWRC in deciding upon that proposal.
(Ord. No. 09-594, § 144, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-535.)
19.80.210 Electronic sound recordings.
The planning commission shall make a complete electronic sound recording of each public hearing.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-536.)
19.80.220 Public comment and participation at the hearino,...........................
Any interested person may participate in the public hearing in either or both of the following ways:
(1) By submitting written comments to the planning commission either by delivering these comments to the
department prior to the hearing or by giving them directly to the planning commission at the hearing.
(2) By appearing in person, or through a representative, at the hearing and making oral comments. The
planning commission may reasonably limit the extent of oral comments to facilitate the orderly and timely
conduct of the hearing.
(Ord. No. 09-594, § 145, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord, No. 99-337, § 2, 3-2-99. Code 2001 § 22-537.)
19.80.230 Continuation of the hearing.
The planning commission may, for any reason, continue the hearing on the proposal. If, during the hearing, the
planning commission announces the time and place of the next public hearing on the proposal and a notice
thereof is posted on the door of the hearing room, no further notice of that hearing need be given.
(Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99. Code 2001 § 22-538.)
19.80.240 Planning„commission — Recommendation.
(1) Generally. Following the public hearing, the planning commission shall consider the proposal in light of the
decisional criteria in FWRC (3), ,130. 1,3 . � and and take one of the
following actions:
(a) If the planning commission determines that the proposal should be adopted, it may, by a majority
vote of the entire membership, recommend that city council adopt the proposal.
(b) If the planning commission determines that the proposal should not be adopted, it may, by a majority
vote of the members present, recommend that city council not adopt the proposal.
(c) If the planning commission is unable to take either of the actions specified in subsection (1)(a) or (b)
of this section, the proposal will be sent to city council with the notation that the planning commission
makes no recommendation.
(2) Modification of proposal. The planning commission may modify the proposal in any way and to any degree
prior to recommending the proposal to city council for adoption.
modifies the pFoposal, the pIanRing GG.M.MiSsio.n. shall hold a new publiG heaFiRg on the M.Adified propesal prior
A proposal is not fundamentally modified if:
(a) An environmental impact statement has been prepared under Chapter 4.1311.2', RCW for the proposal
and the proposed change is within the range of alternatives considered in the environmental impact
statement;
(b) The proposed change is within the scope of the alternatives available for public comment; or
(c) The proposed change only corrects typographical errors, corrects cross-references, makes address
or name changes, or clarifies language of a proposal without changing its effect.
(Ord. No. 09-594, § 146, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337, § 2, 3-2-99, Code 2001 § 22-539.)
19.80.250 Planning commission Report to city council SHARE
(1) Generally. The director shall prepare a planning commission report on the proposal containing a copy of the
proposal, along with any explanatory information, and the planning commission recommendation, if any, on the
proposal.
(2) Transmittal to city council. The director shall transmit the planning commission report to the mayor for
consideration by city council.
(3) Distribution. The director shall promptly send a copy of the planning commission report to any person
requesting it.
(Ord. No. 11-684, § 13, 1-18-11; Ord. No. 09-594, § 147, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337,
§ 2, 3-2-99. Code 2001 § 22-540.)
19.80.260 City council action.
(1) General. Within 90 days of receipt of the planning commission report by the mayor, the city council shall
consider the proposal along with a draft ordinance prepared by the city attorney.
(2) Decisional criteria. In deciding upon the proposal, the city council shall use the decisional criteria listed in
the provisions of this title describing the proposal.
(3) City council action. After consideration of the planning commission report and, at its discretion, holding its
own public hearing on the proposal, the city council shall by majority vote of its total membership:
(a) Approve the proposal by adopting an appropriate ordinance;
(b) Modify and approve the proposal by adopting an appropriate ordinance. If the council chooses to
modify an amendment to the comprehensive plan or a development regulation, and the change is
proposed after the opportunity for review and comment has passed, an opportunity for review and
comment on the proposed change shall be provided before council on the proposed change unless:
(i) An environmental impact statement has been prepared for the pending resolution or ordinance
and the proposed change is within the range of alternatives considered in the environmental
impact statement;
(ii) The proposed change is within the scope of the alternatives available for public comment;
(iii) The proposed change only corrects typographical errors, corrects cross-references, makes
address or name changes, or clarifies language of a proposed ordinance or resolution without
changing its effect;
(iv) The proposed change is to a resolution or ordinance making a capital budget decision that is
consistent with the comprehensive plan; or
(v) The proposed change is to a resolution or ordinance enacting a moratorium or interim control
and the council schedules a public hearing on the adopted moratorium or interim control within at
least 60 days of its adoption, and the council adopts findings of fact before or immediately after this
public hearing;
(c) Disapprove the proposal by resolution; or
(d) Refer the proposal back to the planning commission for further proceedings. If this occurs, the city
council shall specify reasons for the request for consideration and the new, previously unprovided
information which creates the need for further review.
(e) If the city council determines that a development agreement should be prepared for a site-specific
request, the city council shall recommend further analysis based on Chapter 19.85, FWRC, Development
Agreements.
(Ord. No. 11-684, § 14, 1-18-11; Ord. No. 09-594, § 148, 1-6-09; Ord. No. 02-426, § 3, 10-15-02; Ord. No. 99-337,
§ 2, 3-2-99. Code 2001 § 22-541.)
19.80.270 Transmittal to state.
At least 60 days prior to final action being taken by the city council, but not pr or to the GlAse Af the planniRg
the State
Department of Commerce and other interested affected local and
state agencies, the county and surrounding jurisdictions shall be provided with a copy of the proposed
amendments during the public review period in order to initiate the 60 -day comment period per RCW
36.70A.106. All other parties previously notified shall be again notified that the draft amendments of the
comprehensive plan are available on request on a cost recovery basis.
No later than 10 days after adoption of the comprehensive plan, a copy of the adopted comprehensive plan
shall be forwarded to OGD the Department of Commerce and others who submitted written comments on the
draft comprehensive plan.