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PRHSPSC MINS 01-09-2018City of Federal Way City Council PARKS, RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 10, 2018 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Koppang, and Committee member Moore Excused: Committee member Assefa-Dawson Council Members in Attendance: Deputy Mayor Honda, and Council member Johnson Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Kyle Sumpter, Deputy Chief of Police, John Hutton, Parks Director, Ray Gross, Emergency Manager Jeff Watson, Community Services Manager Sarah Bridgeford CDBG/HS Coordinator, Cody Geddes, Recreation Supervisor and Mary Jaenicke, Administrative Asst. II. Guests: Lisa Christen, Program Director, South King County Shelters and Day Centers and Sue Drake, Federal Way Day Shelter Chair Koppang called the meeting to order at 5:00pm Commission Comment: None Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Moore motioned to approve the December 12, 2017 minutes as written. Chair Koppang seconded. Motion passed. 2017 Emergency Management Performance Grant Mr. Gross reported that the City has participated in this grant for the last eight years. This current grant is in the amount of $37,500. The performance period of the grant is from June 1, 2017 through August 31, 2018. This is a matching grant, and it will fund the mass notification system CodeRed. Committee member Moore moved to forward the proposed Agreement to the January 16, 2018 City Council consent agenda for approval. Chair Koppang seconded. Motion passed. Catholic Community Services — Update on Day Center Ms. Christen shared statistics from the first year of the Day Center being in operation. There have been approximately 10,000 people that have come thru the doors. About 334 of those people were Federal Way residents. The total number of visits is over 10,000 with an average daily attendance of about 40. They have provided over 4200 showers and 1500 loads of laundry. They are developing good relationships with the service providers, clients and volunteers. Ms. Christen introduced Sue Drake, a volunteer at the Day Center, and has been there since the doors opened. Ms. Drake shared some stories about the clients at the Day Center and some of the things that take place on a daily basis. Ms. Christen stated that their lease is up in their current building in a couple of months, at this time they do not have another location, so they will be extending their lease.and continuing providing the services that they've been providing. They are hopeful to work towards some long term solutions as far as 24 hour programs, the Reach Out Shelter operates year round, and the Day Shelter hours expanded. Their ideal location would be close to transit, outside of schools and residential neighborhoods, and some place that is expandable. Mr. Watson added that a permanent location might also include co -locating with other services. K:\PRHSPS Committee\2018\0 1 -09-2018 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 9, 2018 Summary Page 2 Program Year 2018 Community Development Block Grant (CDBG) Annual Action Plan Ms. Bridgeford provided a brief over year of the 2018 Annual Action Plan. There are three primary goals with CDBG. 1) Provide decent housing. 2) Provide suitable living environments. 3) Create economic opportunities. The Human Services reviewed all of the applications, and at their December 18, 2017 meeting voted 7-0 to "recommend the City Council approve the 2018 Annual Action Plan as presented." The Annual Action Plan has two primary purposes. 1) It's a technical document for HUD. 2) It's used as a resource for the community. There are several objectives for the 2018 funding. The Annual Action Plan is based on the 2017 award amount of $674,568, and there is a contingency included for an increase or decrease in the amount of the award. Ms. Bridgeford reviewed the Public Services Budget and the CERF Budget. Committee member Moore moved to forward the Program Year 2018 CDBG Annual Action Plan to the January 16, 2018 City Council agenda for [public hearing. Chair Koppang seconded Motion passed. Arts Commission 2018 Contract for Services Mr. Geddes reported that the 2018 total request dollar amount was $78,500 and the total dollars that they had to allocate was $40,700. There were two new events that requested funding; those events were Northwest Symphony Orchestra and the Federal Way Symphony Blues Festival. The Arts Commission funded the Northwest Symphony Orchestra in the amount of $2500, but did not fund the Federal Way Symphony Blues Festival because funding cannot be used to fund fundraisers. The committee requested that Mr. Geddes provide more information on the Northwest Symphony Orchestra. Committee member Moore moved to approve the 2018 Arts Commission Contract for Services funding recommendations and forward to the January 16, 2018 City Council consent agenda for approval. Chair Koppang seconded. Motion passed. Arts Commission 2018 Work Plan Mr. Geddes presented the Arts Commission's 2018 Work Plan. A few highlights are the Piano in the Park program, Social Media and Website to promote ongoing Arts Commission programs, sponsorship for Shakespeare in the Park, and the Hachinohe Japan Photo Gallery Project. Committee member Moore moved to approve the Arts Commission 2018 Work Plan and forward to the January 16, 2018 City council consent agenda for approval. Chair Koppang seconded. Motion passed. SRO Interlocal Agreement Between the City of Federal Way and the Federal Way School District Deputy Chief Sumpter reported that they have had this Interlocal agreement since 1999 and there are very few changes. There are a total of five Resource Officers at the four major high schools plus a rover. Committee member Moore moved to forward the Interlocal agreement between the City of Federal Way and the Federal Way School District for SRO's to the January 16, 2018 Council consent agenda for approval. Chair Koppang seconded. Motion passed. Regency Cleaners Amendment #3 Goods and Services for Police Uniform and Dry Cleaning The Federal Way Police Department has had a contract with Regency Cleaners since 2014. This amendment will extend the contract to the end of 2019. Committee member Moore moved to forward Amendment #3 to the Regency Cleaners Goods and Services Agreement for Police Uniform and Dry Cleaning to the January 16, 2018 Council consent agenda for approval. Chair Koppang seconded. Motion passed. 2018 Parks & Recreation Commission Work Plan Mr. Hutton presented the 2018 Parks & Recreation Commission Work Plan. One of the items added this year is the Parks, Recreation and Open Space (PROS) Plan. The PROS Plan is a two year process. Other projects on the work plan include the Panther Lake Project, Trail Connectivity and the Brooklake Community Center. Deputy Mayor Honda inquired about a Korean Garden and Memorial that was going to be built above the Aquatic Center. Mr. Hutton stated that he spoke to Michael Park about it a while N PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 9, 2018 Summary Page 3 2018 Parks & Recreation Commission Work Plan Mr. Hutton presented the 2018 Parks & Recreation Commission Work Plan. One of the items added this years was the Parks, Recreation and Open Space Plan, and staff will be inviting a group of people to participate on a focus group to discuss the Brooklake Community Center. Deputy Mayor Honda inquired about a Korean Garden and Memorial that was going to be built above the Aquatic Center. Mr. Hutton stated that he spoke to Michael Park about it a while ago, and he stated that they are still working on it. This is a privately funded project on a piece of land donated by the City. Committee member Moore moved to approve the 2018 Parks and Recreation Commission Work Plan and forward it to the January 16, 2018 full Council consent agenda for approval. Chair Koppang seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES Senior Issues No discussion was held. This item will be discussed at a future meeting, to be determined by the future Chair. NEXT REGULAR MEETING February 13, 2018 ADJOURNMENT Meeting adjourned at 6:12p.m. 5 This Page Left Blank Intentionally