PRHSPSC MINS 01-09-2018City of Federal Way
City Council
PARKS, RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday January 10, 2018
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Koppang, and Committee member Moore
Excused: Committee member Assefa-Dawson
Council Members in Attendance: Deputy Mayor Honda, and Council member Johnson
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Kyle Sumpter, Deputy Chief of
Police, John Hutton, Parks Director, Ray Gross, Emergency Manager Jeff Watson, Community Services
Manager Sarah Bridgeford CDBG/HS Coordinator, Cody Geddes, Recreation Supervisor and Mary
Jaenicke, Administrative Asst. II.
Guests: Lisa Christen, Program Director, South King County Shelters and Day Centers and Sue Drake,
Federal Way Day Shelter
Chair Koppang called the meeting to order at 5:00pm
Commission Comment: None
Public Comment: None
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the December 12, 2017 minutes as written. Chair
Koppang seconded. Motion passed.
2017 Emergency Management Performance Grant
Mr. Gross reported that the City has participated in this grant for the last eight years. This current grant is
in the amount of $37,500. The performance period of the grant is from June 1, 2017 through August 31,
2018. This is a matching grant, and it will fund the mass notification system CodeRed. Committee
member Moore moved to forward the proposed Agreement to the January 16, 2018 City Council
consent agenda for approval. Chair Koppang seconded. Motion passed.
Catholic Community Services — Update on Day Center
Ms. Christen shared statistics from the first year of the Day Center being in operation. There have been
approximately 10,000 people that have come thru the doors. About 334 of those people were Federal
Way residents. The total number of visits is over 10,000 with an average daily attendance of about 40.
They have provided over 4200 showers and 1500 loads of laundry. They are developing good
relationships with the service providers, clients and volunteers. Ms. Christen introduced Sue Drake, a
volunteer at the Day Center, and has been there since the doors opened. Ms. Drake shared some stories
about the clients at the Day Center and some of the things that take place on a daily basis. Ms. Christen
stated that their lease is up in their current building in a couple of months, at this time they do not have
another location, so they will be extending their lease.and continuing providing the services that they've
been providing. They are hopeful to work towards some long term solutions as far as 24 hour programs,
the Reach Out Shelter operates year round, and the Day Shelter hours expanded. Their ideal location
would be close to transit, outside of schools and residential neighborhoods, and some place that is
expandable. Mr. Watson added that a permanent location might also include co -locating with other
services.
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 9, 2018 Summary
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Program Year 2018 Community Development Block Grant (CDBG) Annual Action Plan
Ms. Bridgeford provided a brief over year of the 2018 Annual Action Plan. There are three primary goals
with CDBG. 1) Provide decent housing. 2) Provide suitable living environments. 3) Create economic
opportunities. The Human Services reviewed all of the applications, and at their December 18, 2017
meeting voted 7-0 to "recommend the City Council approve the 2018 Annual Action Plan as presented."
The Annual Action Plan has two primary purposes. 1) It's a technical document for HUD. 2) It's used as
a resource for the community. There are several objectives for the 2018 funding. The Annual Action Plan
is based on the 2017 award amount of $674,568, and there is a contingency included for an increase or
decrease in the amount of the award. Ms. Bridgeford reviewed the Public Services Budget and the CERF
Budget. Committee member Moore moved to forward the Program Year 2018 CDBG Annual
Action Plan to the January 16, 2018 City Council agenda for [public hearing. Chair Koppang
seconded Motion passed.
Arts Commission 2018 Contract for Services
Mr. Geddes reported that the 2018 total request dollar amount was $78,500 and the total dollars that they
had to allocate was $40,700. There were two new events that requested funding; those events were
Northwest Symphony Orchestra and the Federal Way Symphony Blues Festival. The Arts Commission
funded the Northwest Symphony Orchestra in the amount of $2500, but did not fund the Federal Way
Symphony Blues Festival because funding cannot be used to fund fundraisers. The committee requested
that Mr. Geddes provide more information on the Northwest Symphony Orchestra. Committee member
Moore moved to approve the 2018 Arts Commission Contract for Services funding
recommendations and forward to the January 16, 2018 City Council consent agenda for approval.
Chair Koppang seconded. Motion passed.
Arts Commission 2018 Work Plan
Mr. Geddes presented the Arts Commission's 2018 Work Plan. A few highlights are the Piano in the
Park program, Social Media and Website to promote ongoing Arts Commission programs, sponsorship
for Shakespeare in the Park, and the Hachinohe Japan Photo Gallery Project. Committee member
Moore moved to approve the Arts Commission 2018 Work Plan and forward to the January 16,
2018 City council consent agenda for approval. Chair Koppang seconded. Motion passed.
SRO Interlocal Agreement Between the City of Federal Way and the Federal Way School District
Deputy Chief Sumpter reported that they have had this Interlocal agreement since 1999 and there are
very few changes. There are a total of five Resource Officers at the four major high schools plus a rover.
Committee member Moore moved to forward the Interlocal agreement between the City of
Federal Way and the Federal Way School District for SRO's to the January 16, 2018 Council
consent agenda for approval. Chair Koppang seconded. Motion passed.
Regency Cleaners Amendment #3 Goods and Services for Police Uniform and Dry Cleaning
The Federal Way Police Department has had a contract with Regency Cleaners since 2014. This
amendment will extend the contract to the end of 2019. Committee member Moore moved to forward
Amendment #3 to the Regency Cleaners Goods and Services Agreement for Police Uniform and
Dry Cleaning to the January 16, 2018 Council consent agenda for approval. Chair Koppang
seconded. Motion passed.
2018 Parks & Recreation Commission Work Plan
Mr. Hutton presented the 2018 Parks & Recreation Commission Work Plan. One of the items added this
year is the Parks, Recreation and Open Space (PROS) Plan. The PROS Plan is a two year process. Other
projects on the work plan include the Panther Lake Project, Trail Connectivity and the Brooklake
Community Center. Deputy Mayor Honda inquired about a Korean Garden and Memorial that was going
to be built above the Aquatic Center. Mr. Hutton stated that he spoke to Michael Park about it a while
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 9, 2018 Summary
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2018 Parks & Recreation Commission Work Plan
Mr. Hutton presented the 2018 Parks & Recreation Commission Work Plan. One of the items added this
years was the Parks, Recreation and Open Space Plan, and staff will be inviting a group of people to
participate on a focus group to discuss the Brooklake Community Center. Deputy Mayor Honda inquired
about a Korean Garden and Memorial that was going to be built above the Aquatic Center. Mr. Hutton
stated that he spoke to Michael Park about it a while ago, and he stated that they are still working on it.
This is a privately funded project on a piece of land donated by the City. Committee member Moore
moved to approve the 2018 Parks and Recreation Commission Work Plan and forward it to the
January 16, 2018 full Council consent agenda for approval. Chair Koppang seconded. Motion
passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
Senior Issues
No discussion was held. This item will be discussed at a future meeting, to be determined by the future
Chair.
NEXT REGULAR MEETING
February 13, 2018
ADJOURNMENT
Meeting adjourned at 6:12p.m.
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