LUTC MINS 01-08-2018City of Federal Way
City Council
Land Use & Transportation Committee
January 8, 2018 City Hall
5:00 P.M. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang and Committee Member Lydia Assefa- Dawson.
Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Martin Moore.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director EJ Walsh, Deputy Public Works
Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Economic Development Director
Tim Johnson, City Traffic Engineer Rick Perez, Street Systems Engineer Jeff Huynh, Senior Traffic Engineer Erik Preston, and
Administrative Assistant II Mercedes Tenuta.
CALL TO ORDER: Chair Koppang called the meeting to order at 5:03 p.m.
Deputy City Attorney Mark Orthmann stated that due to Committee Member Assefa- Dawson not being present, under
Council Rule 20. 8, the Deputy Mayor may serve as an ex officio (voting) member of the committee to achieve a quorum
until another regular committee member arrives. With the Deputy Mayors attendance, there was a quorum present to
conduct committee business.
2. PUBLIC COMMENT: There were no public comments.
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: December 4, 2017
Committee approved the December 4, 2017 LUTC minutes as presented.
• Moved: Honda
• Seconded: Koppang
• Passed: 2-0
B. 16th Ave S (SR 18/S 348th to SR99 /Pacific Hwy S) Preservation Project — 85% Design Status
Report and Authorization to Bid
Street Systems Engineer, Jeff Huynh, presented the project as being awarded grant funding by the 2017 NHS
Asset Management Program to fund the overlay and ADA retrofit of 16th Avenue South between South 348th
Street and Pacific Highway South. Mr. Huynh outlined the completed and ongoing tasks as well as the estimated
expenditures. Mr. Huynh also stated that if authorized, it is anticipated that the project will bid in April 2018,
begin construction in June 2018, and is estimated to be complete in October 2018.
Committee forwarded Option #1 (Authorize staff to bid the 16th Ave S (SR 18 / S 348th St to SR
99) Preservation Project and return to the LUTC and Council to award the project to the lowest
responsive, responsible bidder) to the January 16, 2018 Council Consent Agenda for approval.
• Moved: Honda
• Seconded: Koppang
• Passed: 2-0
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P. E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant 11
(253) 835 -2701
C. SW Campus Drive (19th Ave SW to 1st Ave S) Preservation Project — 85% Design Status Report
and Authorization to Bid
Street Systems Engineer, Jeff Huynh, presented the project as being awarded grant funding by the 2017 NHS
Asset Management Program to fund the overlay and ADA retrofit of SW Campus Drive between 19th Avenue SW
and 1st Avenue South. Mr. Huynh outlined the completed and ongoing tasks as well as the estimated
expenditures. Mr. Huynh also stated that if authorized, it is anticipated that the project will bid in April 2018,
begin construction in June 2018, and is estimated to complete in October 2018.
Deputy Mayor Honda, Chair Koppang, and Mr. Huynh had a brief discussion regarding the reasons for the length
of time to complete the project, traffic control concerns with the potential for night work, concrete repair of the
sidewalk with regards to ADA standards, and funding availability compared to past years.
Committee forwarded Option #1 (Authorize staff to bid the SW Campus Drive (19th Ave SW to
1st Ave S) Preservation Project and return to the LUTC and Council to award the project to the
lowest responsive, responsible bidder) to the January 16, 2018 Council Consent Agenda for
approval.
• Moved: Honda
• Seconded: Koppang
• Passed: 2 -0
D. 21st Ave S Pedestrian Connection — S 314th St to S 316th St (Grand Staircase) — Right -of -Way
Acquisition
Deputy Public Works Director, EJ Walsh, presented background information including previous acquisition of
right -of -way in 2016 with the eastern right -of -way limit being based on the proposed location of the hotel and
theoretical half street improvements along 21st Avenue South from S 314th Street. To facilitate access from the
TC III parcel, additional right -of -way is needed from the parcel, and upon development of that parcel would
connect to the Grand Staircase. Mr. Walsh presented drawings and renderings as well as outlined the estimated
cost and funding source.
Mr. Walsh, Committee members, Deputy Mayor Honda, and Councilmember Moore had a brief discussion
regarding the REET funds used only for Right -of -Way Acquisition, the cost of a retaining wall being 2 -3 times
more than the staircase, and where the handicap accessibilities are located on the staircase.
Point of Order: Deputy City Attorney, Mark Orthmann, stated that due to Committee member Assefa- Dawson';
arrival at 5.-17p. m. being prior to discussions, the committee achieved quorum therefore the Deputy Mayor is no
longer needed to serve as an ex officio member. Mr. Orthmann thanked Deputy Mayor Honda for her service and
stated the quorum has reverted back to the Chair and Committee Member.
Committee forwarded Option #1 (Authorize staff to transfer a portion of the TC III Parcel to
Right -of -Way for the Grand Staircase along the north side of S 316th Street at 21st Ave S and
authorize the Mayor to accept reimbursement for the purchase cost) to the January 16, 2018
Council Consent Agenda for approval.
• Moved: Assefa- Dawson
• Seconded: Koppang
• Passed: 2 -0
E. 21st Ave S Pedestrian Connection — S 314th St to S 316th St (Grand Staircase) — 85% Design
Status Report and Authorization to Bid
Deputy Public Works Director, El Walsh, presented the project background to construct a staircase with an ADA
accessible ramp at the proposed extension of 21st Avenue S to S 316th Street and outlined the current status
with a list of completed and ongoing tasks.
Mr. Walsh revisited the 30% Design Status rendering that was presented to the Committee in September 2017
and explained that the main concerns regarding the protection for strollers and wheelchairs at the turning
movement platform along with the addition of handrails have been incorporated into the 85% Design. New
Committee Members City staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Lydia Assefa- Dawson, Member Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701
renderings were presented showing the key revisions being railings along the west staircases, railings with
additional landings and ramps at the center staircases, and railings with a protected landing at the east staircase.
Additional renderings for daytime and nighttime were presented showcasing the lighting positioned at the
staircases.
Mr. Walsh outlined the estimated expenditures and funding summary to include City budgeted funds, LIFT
funding from 2016 -18, REET funding for the right -of -way acquisition, and the Regional Mobility Grant from King
County Metro.
Mr. Walsh and Deputy Mayor Honda held a brief discussion regarding the potential for misuse of the staircase
and its railings with skateboarding and the City's risk and liability. Mr. Walsh explained that the direction given
was that the need for the railings outweighs the potential for misuse and that if it became a problem, there are
anti - skateboarding devices that can be retrofitted.
Deputy City Attorney, Mark Orthmann, stated that proper notification and signage will be part of the steps to
mitigate those types of issues. Once people are put on notice, they take an assumed risk if the decision is made
to use a facility in a way that is not intended.
Committee member Assefa- Dawson and Councilmember Moore asked clarifying questions regarding the
landscape maintenance, total length of the ramps, and the possibility of an elevator.
Chair Koppang and Public Works Director Marwan Salloum held a brief discussion regarding the funding, what
LIFT (Local Infrastructure Financing Tool) funding is designated for, and how it applies to this project.
Committee forwarded Option #1 (Authorize staff to proceed with the design and bidding of the
21st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Staircase) and return to
the LUTC and Council to award the project to the lowest responsive, responsible bidder) to the
January 16, 2018 Council Consent Agenda for approval.
• Moved: Assefa- Dawson
•
Seconded: Koppang
•
Passed: 2-0
RESOLUTION: Adoption of Amended 2018 -23 Transportation Improvement Plan
Senior Traffic Engineer, Erik Preston, presented the Transportation Improvement Plan ("TIP'S amendment to
add one non - motorized project completing a sidewalk gap on S Dash Point Rd in front of Sacajawea Middle
School. The City has already been awarded the grant funding but in order to accept the funds, the project must
be listed on the TIP and is adopted after the public hearing scheduled on January 16th. Mr. Preston outlined the
project location using a map and identified the new project as #28 on the plan.
Committee forwarded Option #1 (Adoption of the amended 2018 -23 TIP and ASIP) to the
January 16, 2018 City Council meeting for approval.
• Moved: Assefa- Dawson
•
Seconded: Koppang
•
Passed: 2-0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be held on Monday, February 5, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 5:53 p.m.
Attest:
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Lydia Assefa- Dawson, Member
Approved by Committee:
�?/ ;Ag
City Staff
Marwan Salloum P. E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701