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Planning Commission MINS 02-07-2018CITY OF FEDERAL WAY PLANNING COMMISSION February 7, 2018 City Hall 6:30 p.m. City Council Chambers MEETING MINUTES Commissioners present: Lawson Bronson, Tom Medhurst, Wayne Carlson, Hope Elder, Diana Noble- Gulliford, Tim O'Neil, Dawn Meader McCausland, Anthony Murrietta, and Dale Couture. Commissioners absent: none. City Staff present: Planning Manager Robert "Doc" Hansen, Principal Planner Margaret Clark, Deputy City Attorney Mark Orthmann, and Administrative Assistant Tina Piety, CALL TO ORDER Chair Bronson called the meeting to order at 6:30 P.M. APPROVAL OF MINUTES The minutes of November 15, 2017, and January 17, 2018, were approved as presented. AUDIENCE COMMENT None ADMINISTRATIVE REPORT Planning Manager Hansen announced that at last night's LUTC meeting, they moved to forward the proposed amendments to Title 19 (including the addition of wineries, etc.) with one change. LUTC recommended striking the word "micro" (and thereby having no cap to the amount of liquid produced) in commercial zones. He also announced that the Community Development Department is currently going through a Lean exercise, with the intent of improving our permitting process. Some of the proposals for this exercise may need development regulation amendments and if so, will come before the Commission. Commissioner Noble-Gulliford asked if the entire city is going through this Lean process. Manager Hansen replied that at this time it is only CD. COMMISSION BUSINESS Elections Vice -Chair Medhurst nominated Commissioner Carlson for Chair. Commissioner Carlson accepted the nomination. Vice -Chair Medhurst nominated Chair Bronson for Vice -Chair. Chair Bronson accepted the nomination. Voting was held for Chair and Commissioner Carlson was unanimously voted in as Chair. Voting was held for Vice -Chair and Chair Bronson was unanimously voted in as Vice -Chair. Current Chair Bronson handed the gavel over to new Chair Carlson, who chaired the remainder of the meeting. KAPlanning Commission\2016\Meeting Summary 02-07-18.doc Planning Commission Minutes Page 2 February 7, 2018 Examine the process to select items to be considered on the docket. Planning Manager Hansen delivered the staff presentation. He went over the major tasks on the Planning Commission Work Program and summarized the proposed docket items. There was discussion about the timeline for when the City Council would hold its selection process and thereby, when docketed items would considered. Chair Carlson asked staff to prepare Gantt charts of the current process and any proposed process. The charts should point out all the decision points and how the process fits together. Commissioner Meader McCausland asked how much time would holding a public information meeting add to the staff's workload. Manager Hansen replied that it would add time (how much would depend on how many docket items) because staff would have to prepare for the meeting by researching the docketed items sooner than done currently. Chair Carlson stated that some communities have dockets every other year; has the staff considered this? Manager Hansen replied staff has considered it. He noted that if the city receives a large number of proposed docket items, staff can suggest the City Council limit the number considered in that year. ADDITIONAL BUSINESS None ADJOURN The meeting was adjourned at 7:30 P.M. KAPlanning Commission\2016\feeting Summary 02-07-18.doe