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LUTC PKT 03-12-2018 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Jesse E. Johnson, Member Mercedes Tenuta, Administrative Assistant II Hoang V. Tran, Member (253) 835-2701 City of Federal Way City Council Land Use & Transportation Committee March 12, 2018 City Hall 5:00 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes each) 3. COMMITTEE BUSINESS Topic Title/Description Presenter Page Action or Info Council Date Time A. Approval of Minutes: February 5, 2018 Tenuta 3 Action N/A 5 min B. Wildwood ’17 NTS; 19th Ave S – 20th Way S (S 290th St to S 294th Pl) Preston 9 Action March 20, 2018 Consent 5 min C. 2018 Asphalt Overlay Project - Bid Award Huynh 15 Action March 20, 2018 Consent 5 min D. NPDES Annual Report and Stormwater Management Program Update English 21 Action March 20, 2018 Consent 10 min E. 2018 Storm Drain CCTV Inspection and Assessment – 85% Design Status Report and Authorization to Bid Doucette 47 Action March 20, 2018 Consent 5 min F. Submittal of Transportation Grant Applications Winkler 51 Action March 20, 2018 Consent 5 min G. Grant of $25,000 Offered to the City of Federal Way for the Completion of the Periodic Review of the Shorelines Master Program Hansen 55 Action March 20, 2018 Consent 5 min H. Community Development Department Workload Davis 59 Info N/A 10 min 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, April 2, 2018 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT This page left blank intentionally. 2 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 City of Federal Way City Council Land Use & Transportation Committee February 5, 2018 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, and Councilmember Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Brian Davis, Deputy Public Works Director EJ Walsh, Deputy Public Works Director/Street Systems Manager Desireé Winkler, Deputy City Attorney Mark Orthmann, Senior Policy Advisor Yarden Weidenfeld, Planning Manager Robert “Doc” Hansen, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Surface Water Manager Theresa Thurlow, SWM Project Engineer Fei Tan, SWM Project Engineer Tony Doucette, and Administrative Assistant II Mercedes Tenuta. 1.CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. 2.PUBLIC COMMENT: Darcey Hughes with Forterra spoke in favor of applying for the 2019 King County Conservation Futures Funds. Ms. Hughes stated that Forterra and its partners Save Weyerhaeuser Campus, Pacific Bonsai Museum and Rhododendron Species Botanical garden are committed to raising the matching funds with a focus on State grants and private philanthropy with the understanding that the City would need to return or rescind any funds should the required matching funds not be met. Cindy Flanagan with the Rainier Audubon spoke in favor of applying for the 2019 King County Conservations Futures Funds. Kathy McCabe with the Pacific Bonsai Museum spoke in favor of applying for the 2019 King County Conservation Futures Funds. Steve Hootman with Rhododendron Species Botanical Garden spoke in favor of applying for the 2019 King County Conservation Futures Funds. Richard Pierson, a Federal Way resident, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Dana Holloway, resident of Federal Way and member of Save Weyerhaeuser, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Joseph Sidbury, a Federal Way resident, expressed concern regarding a property that is adjacent to his that had a house completed on an existing dwelling with no fire lane or fire separation. Mr. Sidbury would like to get information regarding any type of ordinance or regulation regarding this type of activity. Public Works Director, Marwan Salloum, advised Mr. Sidbury that his information will be passed on to the Community Development Department to follow-up with him. DRAFT 3 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 3.COMMITTEE BUSINESS: Topic Title/Description A.Approval of Minutes: January 8, 2018 Committee approved the January 8, 2018 LUTC minutes as presented. •Moved: Tran •Seconded: Koppang •Passed: 2-0 Unanimously B.ORDINANCE: To Amend Various Sections of Title 19 of FWRC Planning Manager, Robert “Doc” Hansen, presented 8 different amendments to Title 19 Zoning and Development code, the issues surrounding each one, and the proposed resolution. 1)Allow small wineries, breweries, and distilleries in SE and Commercial Zones 2)FWRC 19.110.020 (2)(a) and (c) – Grid paves and wood decks as impervious surface 3)FWRC 19.125.030 Landscape professionals 4)FWRC 19.125.040 Landscape property boundary 5)FWRC 19.125.170(5) and 19.125.180(1)- Incorrect references 6)FWRC 19.135.100 & .130 – Conflict with Public Works Development Standards 7)FWRC 19.200.010(3) – Clarify the requirement for corner lots 8)FWRC 19.220 and 19.240 – Allow public utilities in BC and CE Zones *Committee member Jesse Johnson joined the meeting at 5:25 p.m. Mr. Hansen provided information pertaining to amendment item number (1) and the lack of language in the code pertaining to the allowance of small wineries, breweries and distilleries and where in the City they are able to operate. The resolution that the Planning Commission came up with, and that staff concurs with, is to allow small wineries/breweries/distilleries to operate by establishing guidelines within each zone’s use table which are standard in the United States and defining “small” in the definitions section. Mr. Hansen further clarified that “small” is defined in terms of the amount of production and a small winery would produce 3,000 cases per year with around 4,000 cases becoming economically viable. Mr. Hansen, Councilmember Assefa-Dawson, Chair Koppang held a brief discussion regarding the reasons behind why small wineries want to operate even though it may not be profitable, the potential implementation of permit requirements and conditions if those types of businesses were allowed to operate in the City, the reason behind why these types of businesses should be identified, and the challenges with capping a business who becomes economically viable. Chair Koppang further discussed and clarified with Mr. Hansen the potential to remove the “small” distinction and allow those types of businesses to operate in Federal way but have a cap in the Suburban Residential area. Chair Koppang proceeded to modify the motion as follows: Committee forwarded the recommended code changes to the full council for deliberation on February 20, 2018 with a modification that wineries, distilleries, and breweries will not be designated as “micro” and there will be a cap in Suburban Residential of 3,000 cases. •Moved: Koppang •Seconded: Tran •Passed: 3-0 Unanimously C.West Hylebos Creek S 373rd St Gravel Removal Project – 85% Design Status Report and Authorization to Bid SWM Project Engineer, Fei Tang, explained that the creek has been dredged multiple times to prevent flooding with the last time being in 2008. Mr. Tang stated this project would remove approximately 100 cubic yards from the creek to restore stream flow, protect existing bridge, and to allow inspection and maintenance. Mr. Tang also 4 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 outlined the location of the creek using maps and pictures as well as presented a funding summary that included expenditures and available funding. Mr. Tang, Chair Koppang, Committee member Tran, and Deputy Mayor Honda held a brief discussion regarding the potential for the project to be a one-time removal, why there is a 12% contingency, and the work being done in the summer as to not disturb the salmon spawning in the creek. Committee forwarded Option #1 (Authorize staff to bid the West Hylebos Creek S 373rd St Gravel Removal Project and return to LUTC and Council to award the project to the lowest responsive, responsible bidder) to the February 20, 2018 Council Consent Agenda for approval. •Moved: Tran •Seconded: Johnson •Passed: 3-0 Unanimously D.Lakota Park Stormwater Facility Repair Project – 85% Design Status Report and Authorization to Bid SWM Project Engineer, Fei Tang, presented the project location using maps and pictures as well as background from 2015 flooding that overtopped the berm. Mr. Tang explained that this project will mitigate the settlement by rebuilding the berm and replace approximately 470 linear ft. of deteriorated 18-inch concrete pipe. Mr. Tang also presented the budget with expenditures and available funding including the receipt of King County Flood Reduction Grant funds. Mr. Tang, Chair Koppang, Committee member Johnson, Councilmember Assefa-Dawson, and Deputy Mayor Honda held a brief discussion regarding this project being a city funded project, the project correcting the issue for the near future, the decision to replace the pipe due to low spots/sags instead of using cured-in-place piping, and the plans for signage and coordination with football practices. Mr. Tang, Chair Koppang, Public Works Director Marwan Salloum, and Surface Water Manager Theresa Thurlow also had a brief discussion how long has berm been in place, previous design flaws, and the difference this time around. Committee forwarded Option #1 (Authorize staff to bid the Lakota Park Stormwater Facility Repair Project and return to LUTC and Council to award the project to the lowest responsive, responsible bidder) to the February 20, 2018 Council Consent Agenda for approval. •Moved: Johnson •Seconded: Tran •Passed: 3-0 Unanimously E.Military Rd S and S 298th Street Compact Roundabout Project – 85% Design Status Report Senior Traffic Engineer, Erik Preston, outlined a brief overview on the general process on how projects flow through the committee process including planning, project creation, and design/construction. Mr. Preston stated that this project will construct a compact roundabout with a fully mountable center island at the intersection and provide additional sidewalks, illumination, and ADA ramps. Bidding is anticipated in spring 2018 with construction in summer 2018. Mr. Preston also outlined the existing conditions using pictures and 85% drawings, progress to date with ongoing tasks, estimated expenditures, and available funding. Mr. Preston, Chair Koppang, Committee member Johnson, and Deputy Mayor Honda held a brief discussion regarding how this location was selected, potential for the crosswalks to be more visible, pedestrian refuges on the east vs. the west side, and the reason for the roundabout being a more favorable solution. Committee member Tran and Public Works Director Marwan Salloum had a brief conversation pertaining to the project budget and the process if it were to over the budget. Mr. Salloum explained the grant funding is fixed so any cost over budget is City responsibility. 5 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 Committee forwarded Option #1 (Authorize staff to proceed with design of the Military Rd S and S 298th St Compact Roundabout Project and return to LUTC and Council at the 100% Design Report for further authorization) to the February 20, 2018 Council Consent Agenda for approval. •Moved: Johnson •Seconded: Tran •Passed: 3-0 Unanimously F.RESOLUTION: Setting Public Hearing Date for the Street Vacation of a Portion of SW 300th Street Street Systems Project Engineer, John Mulkey, presented area where property owners are petitioning for vacation of SW 300th Street with maps and pictures and explained the reason for the petition is for the purpose of maintaining and utilizing the area for access. Mr. Mulkey outlined the street vacation process to include application, petition, legal description, fee deposit, staff/utility review and comment, resolution, incorporation of any utility/staff comments, notification to anyone within 300 feet as require by code, post notices of the public hearing, hold the public hearing to vote,, approval by Council, ordinance, appraisal & payment, and 1st & 2nd readings at Council. Mr. Mulkey, Deputy Mayor Honda, and Chair Koppang held a brief discussion regarding how the state law reads, who is required to pay fee vs. who gets the land. Mr. Mulkey clarified that more information would be available at the time the public hearing is held. Committee forwarded the proposed resolution to the February 20, 2018 Council Consent Agenda for approval. •Moved: Tran •Seconded: Johnson •Passed: 3-0 Unanimously G.ORDINANCE: MCImetro Access Transmission Services Corp. DBA Verizon Access Transmission Services Franchise (“Verizon Access”) Deputy Public Works Director/Street Systems Manager, Desireé Winkler, gave a general overview that if a utility would like to come to the City and be within the City right-of-way, a franchise is required. The only exception being the telephone company due to an existing State franchise. Ms. Winkler presented the ordinance as a request from Verizon Access for a franchise for a telecommunications network to provide a fiber optic cable backhaul that may serve future small cell installations. The franchise area consists of all rights-of-way within the City with a term of 10 years. Verizon Access has agreed to pay a fee to cover administrative expenses, maintain insurance, and post a performance bond to protect the City’s interests. Committee forwarded the proposed Verizon Access Services Franchise Ordinance to First Reading on February 20, 2018. •Moved: Johnson •Seconded: Tran •Passed: 3-0 Unanimously H.ORDINANCE: Clear Wireless, LLC Franchise Deputy Public Works Director/Street Systems Manager, Desireé Winkler, presented the ordinance as a request from Clear Wireless, LLC for an existing location on Dash Point Rd SW at 3rd Place SW. Ms. Winkler presented pictures of the existing facility/structure within the City right-of-way and explained that it was constructed under a previous franchise that expired on April 17, 2017. The franchise term is for 10 years and Clear Wireless has agreed to pay a fee to cover administrative expenses, maintain insurance, and post a performance bond to protect the City’s interests. Ms. Winkler and Chair Koppang held a brief discussion on how the fee of $1,000 was calculated. Ms. Winkler explained that this franchise was part of the old process whereas now a $5,000 deposit is collected and charged against to ensure the City recovers those expenses with any remaining funds returned to the utility. 6 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 Committee forwarded the proposed Clear Wireless, LLC Franchise Ordinance to First Reading on February 20, 2018. •Moved: Johnson •Seconded: Tran •Passed: 3-0 Unanimously I.Authorization to Apply for FY 2019 King County Conservation Futures Funds SWM Project Engineer, Tony Doucette, gave brief background regarding the funding and explained that CFT funds are available annually to government agencies to pursue acquisition of open space. The City has a successful history in securing funding and is targeting high-value open space parcels within the East Hylebos basin, specifically the west shoreline of North Lake. SWM funding is for conservation property acquisition to protect high-value environmentally sensitive property from being developed. Any property acquired would become a preservation property with the intent to protect the resources and restore the parcel to a natural condition. Mr. Doucette outlined that the area with maps, explained that if authorized to apply for $1M for the fiscal year 2019, the application for the funds is due by 4 p.m. on March 7, 2018 with a requirement of 100% matching funds from the recipient. Furthermore, Mr. Doucette outlined that the matching funding sources are currently unidentified however; Forterra, Save Weyerhaeuser Campus, Bonsai Museum, and Rhododendron Species Botanical Garden provided a letter expressing their willingness to help raise matching funds through private funding, state grants, or other sources. Chair Koppang, and Councilmember Moore asked clarifying questions regarding the funding process and the challenges to identify matching funds. Senior Policy Advisor, Yarden Weidenfeld, expressed the Mayor’s full support to apply for funds but that City funds are not available as a matching fund source. Mr. Weidenfeld explained that Forterra has taken the lead to raise funds and have already working on state grants with the understanding that if the total matching funds are not able to be raised, the City would decline the CFT funding and it not be held against the City. Deputy Mayor Honda and Chair Koppang asked clarifying questions regarding why the matching funds are not able to come from the City and what is causing the a decline in the SWM fund. Public Works Director, Marwan Salloum, outlined that the source of the funding is collected from the rate payer and as the City infrastructure ages, it requires replacement and maintenance. Two years ago, projects were identified under the SWM Capital Improvement Plan and if $1M is taken from fund, the only means to generate the fund is to go back to the rate payer for a rate increase. Deputy Public Works Director, EJ Walsh, gave a brief background that based on the rate study conducted years ago there was a 1x rate increase of 12% to allow the fund to grow. Due to the knowledge of a number of big projects upcoming at the time, the strategy adopted by Council was to let the account build up to accomplish the big projects that were needed to maintain City infrastructure and spend it down. Surface Water Manager, Theresa Thurlow, explained that the SWM Utility Fee is something charged to parcels based on its site impermeability. The rate is tied to the Consumer Price Index (“CPI”) and every June if the CPI is increased, the following year the rate payer will have the same increase on the SWM Utility Fee. Ms. Thurlow stated that staff is currently working on a CIP update and rate study to prepare for the any required adjustment for 2021. Mr. Weidenfeld further clarified on behalf of the Mayor that he supports the application of the funds with the understanding that the City would not be committed or obligated to providing additional funds because it is not budgeted for. Chair Koppang concluded by stating that it is understood that Council is not limited in their action but are not obligated by the Mayor’s action. 7 Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835-2701 Committee forwarded Option #1 (Authorize staff to apply for FY 2019 King County Conservation Futures Funds) to the February 20, 2018 Council Consent Agenda for approval. •Moved: Johnson •Seconded: Tran •Passed: 3-0 Unanimously 4.OTHER 5.FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting was rescheduled to Monday, March 12, 2018 at 5:00 p.m. in City Hall Council Chambers. 6.ADJOURNMENT: The meeting was adjourned at 6:56 p.m. Attest: Approved by Committee: Mercedes Tenuta, Administrative Assistant II 8 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WILDWOOD '17 NTS -19TH AVE S-20TH WA y S (S 290TH ST TO S 294TH PL) POLICY QUESTION: Should Council approve the installation of four (4) Speed Humps on 19th Ave S-201h Way Sand 20th Ave S? COMMITTEE: Land Use and Transportation Committee CATEGORY: 1:8] Consent D City Council Business D Ordinance D Resolution MEETING DATE: March 12, 2018 D D Public Hearing Other STAFF REPORT BY: Erik Preston, P.E., Senior Traffic Engineer ~ DEPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated March 12, 2018 Options Considered: 1. Authorize the installation of four ( 4) Speed Humps on 19th Ave S-201h Way S and 20th Ave S. 2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20 2018 City Council consent agenda for appr val. DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward Option I to the March 20, 2018 consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "/ move to authorize the installation of four (4) speed humps on J<j" Ave S-20'" Way Sand 20'" Ave S. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -l2 /2017 9 COUNCIL BILL # First reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: March 12, 2018 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor ¥ Marwan Salloum, P.E., Public Works Director Erik Preston, P.E., Senior Traffic Engineer · Wildwood '17 NTS-191h Ave S-201h Way S (S 2901h St to S 294th Pl) BACKGROUND: Residents along 19th Ave S-201h Way S south of S 290th Street near the intersection with 20th Ave South submitted a petition on August 8, 2017 requesting speed control and the installation of an all-way stop or speed bumps to control vehicle speeds and improve pedestrian safety along 19th Ave S-20th Way S. Traffic studies were conducted in September 2017, and the results are as follows: • Roadway Classification : 1 <Jlz Ave S -Local, 2d1, Way S -Minor Collector • Average Daily Traffic (ADT): 732 • 8511, percentile speed: 29.8 mph, 25.3 mph • Total collisions (last 5 years): 0 • Injury Collisions: 0 85% Speed Daily Park or # of 5 yr. # of 5 yr. Total (mph) Traffic School Collisions Injury Coll. Score 191n Ave S (south of S 290tn St) 29.8 732 No 0 0 - (Local Street. 25mph) Local Street Points 1.5 1.5 0 0 0 3.0 20th Way S (south of 20th Ave S) 25.3 732 No 0 0 -(Minor Collector 25mnhl Minor Collector Points 0.0 0.0 0 0 0 0.0 Total Points Scored 1.5 1.5 0 0 0 3.0 Based on the current adopted NTS installation criteria (per table below), The petition scored 3.0 total severity points. This meets the minimum 3.0 severity points to qualify for the installation of traffic calming devices. (19th Ave S) Local Residential Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision History Scale Speed Traffic (ADT) School/Park Total Injury Fatal 0.0 0-25 0-500 No 1 -- 0 .5 26 -27 501 -600 Yes 2 -- 1.0 28 -29 601 -700 -3 1 - 1.5 30 • 31 701 • 800 -4 -- 2.0 32-33 801 -900 -5 2 1 2.5 34-35 901 -1,000 -6 -- 3.0 36+ 1,001 + -7+ 3+ 2+ 10 (20th Way S) Minor Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision History Scale Speed Traffic (ADT} School/Park Total Injury Fatal 0.0 0-25 0-1.000 No 1 -- 0.5 26-27 1,001 -1,800 Yes 2 -- 1.0 28-29 1,801 -2,600 -3 1 - 1.5 30 -31 2,601 -3,400 -4 -- 2.0 32-33 3,401 -4,200 -5 2 1 2.5 34-35 4,201 -5,000 -6 -- 3.0 36+ 5,001 + -7+ 3+ 2+ A neighborhood traffic safety meeting was held on November 15, 2017. The 15 attendees all agreed that reducing speeding on 19th Ave S-20th Way S, especially around the intersection of 20th Ave S, was a high priority. Unnecessary cut-through traffic was also a concern. Speed Humps, an All-Way Stop, and a Mini-Roundabout were among the options discussed during the meeting along with a variety of combinations that would be proposed as budget and engineering judgement allowed. If approved, the preferred option(s) could be constructed in the summer of 2018. Proposal: Based on these concerns, Option 1 (below) was developed to slow vehicles along the entire 19th Ave S-20thWay S corridor, particularly near the 20th Ave S intersection, and should also discourage the various routes of unnecessary cut-through traffic. With the reduced sfeed provided by the speed humps and proper sight distance obtained by landscape trimming, the safety of the 20 Ave S intersection should be greatly improved . Option 1-Four (4) Speed Humps This option would install a total of four (4) speed humps; three (3) on 19th Ave S-20th Way Sand one (1) on 20th Ave S, as shown on the attached figure. Tree branches and bushes will also be trimmed on the corner to provide adequate sight distance in the intersection prior to speed hump installation. Parking restrictions will be installed on the 20th Ave S intersection comers to preserve intersection sight distance and some roadway striping may also be added in and around the intersection. The Speed Humps installed will be very similar to the humps currently in place on 18th Ave S. The humps are located to avoid directly impacting driveways and mailbox delivery and will be located at the marked locations near _the following addresses: • 28904 19th Ave S • 29027 19th Ave S • 29231 20th Way S • 29105 20th Ave S The proposed devices should be effective in reducing vehicle speeds and improving vehicular and pedestrian safety. However, there may be some negative impacts to the neighborhood including inconvenience and perhaps a slight increase in emergency response time. Option 2 -No Action This option would not build any traffic calming devices and the street would remain in its current condition. Advisory Ballot In accordance with established NTS policies, City staff sent a total of 115 ballots to property owners and occupants within 600 feet (measured along the road centerline) of the proposed traffic calming device locations. As of the writing of this memo, the two-week postmark deadline for returning ballots has just concluded and not all on-time ballots have been received; final ballot results will be shared during the presentation to the Land-Use 11 and Transportation Committee. The table below summarizes the incomplete ballot results for the 24 ballots received to-date (21 % return rate): 2017 Wildwood NTS Ballot Count To-Date (Incomplete) Option 1 2 Description 4 Speed Humps No Action Total 20 4 Percent 83% 17% The Traffic Division staff proposal is in accordance with the balloting results in recommending Option 1. The proposed locations for the speed humps have been marked on the street. The proposed package should be effective in reducing speeds along 1911' Ave S-20th Way S and 201h Way S and may reduce cut-through traffic. However, there may be some negative impacts to the neighborhood including inconvenience, noise, and a slight increase in emergency response time. The estimated cost of this project is approximately $15,000 which matches the $15,000 per neighborhood per year budget limitation policy. The currently allocated NTS budget is $50,000 per year with $20,000 designated specifically for school NTS and/or school safety related improvements. Currently, there are no other NTS projects scheduled for construction in 2018, so the entire $50,000 budget is still available for 2018. cc: Project File, Day File encl: Map of Option 1 12 Option 1 – 4 Speed Humps Speed Humps Speed Hump Bush & Tree Trimming 13 This page left blank intentionally. 14 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2018 ASPHALT OVERLAY PROJECT BID AWARD POLICY QUESTION: Should the Council award the 2018 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution MEETING DATE: March 12, 2018 D Public Hearing D Other STAFF REPORT BY: Jeff Hu stems Engineer ~ DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated March 12, 2018. Options Considered: 1. Award Schedules A, B and C of the 2018 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,384,071 and approve a 1. 77% contingency of $24,498 for a total of $1,408,569 and authorizes the Mayor to execute the contract. 2. Reject all bids for the 2018 Asphalt Overlay Project and direct staff to rebid the project and return to Committee for further action. ------------------ MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Mar h 20, 2018 City Council Consent Agenda for appro I. Initial/Date COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 20, 2018 City Council consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award Schedules A, B and C of the 2018 Asphalt Overlay Project to Tucci and Sons. Inc., the lowest responsive, responsible bidder, in the amount of $1 ,384,071 and approve a 1. 77% contingency of $24,498 for a total of $1 ,408,569 and authorizes the Mayor to execute the contract." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED D TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -l2/2017 15 COUNCIL BILL# 15-r reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: BACKGROUND: March 12, 2018 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Farrell, Mayor f ~ .-,,,,,, Marwan Salloum, P.E., Public Works Director ~ Jeff Huynh, Street Systems Engineer $ 2018 Asphalt Overlay Project -Bid Award Four bids were received and opened on January 31, 2018 for the 2018 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc., with a total bid of $1,419,919.85. AVAILABLE FUNDING: The available budget for the 2018 Asphalt Overlay Project is $1,500,186 and is comprised of the following: • 2018 Overlay Budget • 2017 Carry Forward to 2018 • 2018 Structures Budget • Overlay Fund transferred to Project #209 • Overlay Fund transferred to Project #210 TOTAL PROGRAM FUNDING AVAILABLE: ESTIMATED EXPENDITURES: $1,517,000 $ 372,919 $ 166,267 ($448,000) ($108,000) $1,500,186 The following is a breakdown of the estimated total project construction costs based on the low bid: SCHEDULE DESCRIPTION AMOUNT A S 312th St (Pacific Hwy S to 28th Ave S) $781,655 B 23rd Ave S (S 312th St to S 319th Pl) $476,484 C Weyerhaeuser Way S (S 344th St to 33rd Pl S) $125,932 D S 328th St (39th Ave S to 38th Ave S) $ 35,850 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $1,419,921 Construction Contingency $0.00 In-house Design and Construction Administration $88,117 Printing and Advertising $3,500 ESTIMATED TOTAL PROGRAM COST: $1,511,538 There is not enough available Asphalt Overlay program funding to award all of the 2018 Asphalt Overlay Project schedules. Therefore, staff recommends awarding Schedules A, B and C of the 2018 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,384,071 and approve a 1.77% contingency of $24,498 for a total of $1,408,569 and authorize the Mayor to execute the contract. If project funding allows, staff recommends approving adding all or a portion of Schedule "D" back into the contract with the understanding that the total cost will not exceed the total funding available for this program. • Awarded Schedules (A, Band C) $ 1,384,071 • 1.77% Construction Contingency $ 24,498 • In-house Design and Construction Administration $ 88,117 • Printing and Advertising $ 3,500 ESTIMATED TOTAL AUTHORIZED COST: $1,500,186 k:•lutc ,20 l 8'03-12-18 20 J 8 Asphalt Overlay Project Bid Award.doc 16 20 1 8 A S P H A L T O V E R L A Y P R O J E C T RF B N o . 1 8 - 0 0 1 BI D O P E N I N G D A T E J A N U A R Y 3 1 , 2 0 1 0 8 Bi d 1 Bi d 2 Bi d 3 Bid 4Engineer V e n d o r N a m e - - - > L o c a t i o n - - - - - - - - - - > It e m Am o u n t U n i t P r i c e To t a l Pr i c e To t a l Pr i c e T o t a l Pr i c e TotalPriceTotal SC H E D U L E A - S 3 1 2 T H S T 1 Mo b i l i z a t i o n 1 L S $ 7 0 , 0 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 1 1 7 , 5 0 0 . 0 0 $ 1 1 7 , 5 0 0 . 0 0 $ 7 8 , 0 0 0 . 0 0 $ 7 8 , 0 0 0 . 0 0 $ 2 6 0 , 0 0 0 . 0 0 $ 2 6 0 , 0 0 0 . 0 0 $ 8 1 , 4 5 2 . 2 0 $ 8 1 , 4 5 2 . 2 0 2 Fl a g g e r s a n d S p o t t e r s 11 0 0 H R $5 2 . 0 0 $ 5 7 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 7 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 7 , 2 0 0 . 0 0 $5 2 . 0 0 $ 5 7 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 7 , 2 0 0 . 0 0 3 Ot h e r T r a f f i c C o n t r o l L a b o r 10 0 H R $5 2 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 , 2 0 0 . 0 0 $5 2 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 2 . 0 0 $ 5 , 2 0 0 . 0 0 4 Of f D u t y U n i f o r m e d P o l i c e O f f i c e r 28 8 H R $7 5 . 0 0 $ 2 1 , 6 0 0 . 0 0 $ 7 5 . 0 0 $ 2 1 , 6 0 0 . 0 0 $ 7 5 . 0 0 $ 2 1 , 6 0 0 . 0 0 $7 5 . 0 0 $ 2 1 , 6 0 0 . 0 0 $ 7 5 . 0 0 $ 2 1 , 6 0 0 . 0 0 5 Po r t a b l e C h a n g e a b l e M e s s a g e S i g n 32 D A Y $ 8 0 . 0 0 $ 2 , 5 6 0 . 0 0 $ 8 8 . 0 0 $ 2 , 8 1 6 . 0 0 $ 5 5 . 0 0 $ 1 , 7 6 0 . 0 0 $ 1 5 0 . 0 0 $ 4 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 2 , 4 0 0 . 0 0 6 Ro a d s i d e C l e a n u p 1 F A $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 7 As p h a l t / C e m e n t C o n c r e t e S a w c u t t i n g 10 5 6 8 L F $0 . 0 1 $1 0 5 . 6 8 $ 0 . 0 1 $1 0 5 . 6 8 $ 0 . 0 1 $ 1 0 5 . 6 8 $0 . 0 1 $ 1 0 5 . 6 8 $ 0 . 0 1 $105.68 8 Ro a d w a y E x c a v a t i o n I n c l . H a u l 35 0 C Y $ 1 2 4 . 0 0 $ 4 3 , 4 0 0 . 0 0 $ 1 3 0 . 0 0 $ 4 5 , 5 0 0 . 0 0 $ 1 1 3 . 0 0 $ 3 9 , 5 5 0 . 0 0 $ 2 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 9 6 . 0 0 $ 3 3 , 6 0 0 . 0 0 9 Co n s t r u c t i o n G e o s y n t h e t i c f o r S e p a r a t i o n 12 0 0 S Y $0 . 5 0 $6 0 0 . 0 0 $ 0 . 7 2 $8 6 4 . 0 0 $ 0 . 6 5 $ 7 8 0 . 0 0 $0 . 1 0 $ 1 2 0 . 0 0 $ 0 . 1 0 $120.00 10 CS T C f o r P a v e m e n t R e p a i r & R o a d w a y W i d e n i n g , I n c l . H a u l 20 0 T N $1 6 . 0 0 $ 3 , 2 0 0 . 0 0 $ 1 5 . 5 0 $ 3 , 1 0 0 . 0 0 $ 1 8 . 0 0 $ 3 , 6 0 0 . 0 0 $1 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 0 . 0 0 $ 4 , 0 0 0 . 0 0 11 Ma i n t e n a n c e R o c k f o r S h o u l d e r R e c o n s t r u c t i o n , I n c l . H a u l 55 T N $8 0 . 0 0 $ 4 , 4 0 0 . 0 0 $ 8 5 . 0 0 $ 4 , 6 7 5 . 0 0 $ 5 2 . 0 0 $ 2 , 8 6 0 . 0 0 $1 0 . 0 0 $ 5 5 0 . 0 0 $ 5 5 . 0 0 $ 3 , 0 2 5 . 0 0 12 Pl a n i n g B i t u m i n o u s P a v e m e n t 84 7 2 S Y $4 . 4 0 $ 3 7 , 2 7 6 . 8 0 $ 4 . 2 5 $ 3 6 , 0 0 6 . 0 0 $ 4 . 0 0 $ 3 3 , 8 8 8 . 0 0 $6 . 0 0 $ 5 0 , 8 3 2 . 0 0 $ 3 . 9 7 $ 3 3 , 6 3 3 . 8 4 13 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 30 9 6 T N $7 2 . 0 0 $ 2 2 2 , 9 1 2 . 0 0 $ 7 8 . 0 0 $ 2 4 1 , 4 8 8 . 0 0 $ 7 7 . 0 0 $ 2 3 8 , 3 9 2 . 0 0 $ 1 0 0 . 0 0 $ 3 0 9 , 6 0 0 . 0 0 $ 7 4 . 0 0 $ 2 2 9 , 1 0 4 . 0 0 14 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 f o r P a v e m e n t R e p a i r & R o a d w a y 70 0 TN $1 2 0 . 0 0 $8 4 , 0 0 0 . 0 0 $1 0 0 . 0 0 $7 0 , 0 0 0 . 0 0 $1 2 5 . 0 0 $8 7 , 5 0 0 . 0 0 $1 5 0 . 0 0 $105,000.00$116.00$81,200.00 15 Ad j u s t M a n h o l e 9 E A $ 9 5 0 . 0 0 $ 8 , 5 5 0 . 0 0 $ 6 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 9 , 4 5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 16 Ad j u s t C a t c h B a s i n 10 E A $ 9 5 0 . 0 0 $ 9 , 5 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 0 , 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 17 In s t a l l C o n v e r s i o n R i s e r f o r T y p e I C a t c h B a s i n 3 E A $ 1 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 7 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 18 Re p a i r o r R e b u i l d M a n h o l e 2 E A $ 1 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 19 Ad j u s t E x i s t i n g U t i l i t y t o G r a d e 1 E A $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $6 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $600.00 20 So d L a w n , I n c l . 4 I n T o p s o i l 20 S Y $5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 5 . 0 0 $ 1 , 1 0 0 . 0 0 $ 6 5 . 0 0 $ 1 , 3 0 0 . 0 0 $ 1 5 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 5 5 . 0 0 $ 1 , 1 0 0 . 0 0 21 Ce m e n t C o n c . C u r b a n d G u t t e r 26 L F $ 1 0 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 9 3 . 5 0 $ 2 , 4 3 1 . 0 0 $ 1 2 0 . 0 0 $ 3 , 1 2 0 . 0 0 $ 1 0 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 8 6 . 0 0 $ 2 , 2 3 6 . 0 0 22 Pr e c a s t S l o p e d M o u n t a b l e C u r b 5 L F $2 2 . 0 0 $1 1 0 . 0 0 $ 4 0 . 0 0 $2 0 0 . 0 0 $ 2 4 . 0 0 $ 1 2 0 . 0 0 $ 1 3 0 . 0 0 $ 6 5 0 . 0 0 $ 5 5 . 0 0 $275.00 23 Pr e c a s t D u a l F a c e d S l o p e d M o u n t a b l e C u r b 11 5 L F $2 2 . 0 0 $ 2 , 5 3 0 . 0 0 $ 4 0 . 0 0 $ 4 , 6 0 0 . 0 0 $ 2 4 . 0 0 $ 2 , 7 6 0 . 0 0 $5 0 . 0 0 $ 5 , 7 5 0 . 0 0 $ 4 0 . 0 0 $ 4 , 6 0 0 . 0 0 24 Ra i s e d P a v e m e n t M a r k e r , T y p e 2 6. 4 H U N D $ 4 5 0 . 0 0 $ 2 , 8 8 0 . 0 0 $ 4 5 0 . 0 0 $ 2 , 8 8 0 . 0 0 $ 4 8 5 . 0 0 $ 3 , 1 0 4 . 0 0 $ 4 7 5 . 0 0 $ 3 , 0 4 0 . 0 0 $ 5 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 25 Hy d r a n t M a r k e r , T y p e 2 B 8 E A $1 5 . 0 0 $1 2 0 . 0 0 $ 1 5 . 0 0 $1 2 0 . 0 0 $ 1 6 . 0 0 $ 1 2 8 . 0 0 $2 0 . 0 0 $ 1 6 0 . 0 0 $ 2 0 . 0 0 $160.00 26 Ad j u s t M o n u m e n t C a s e & C o v e r 3 E A $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 7 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 4 5 0 . 0 0 $ 1 , 3 5 0 . 0 0 27 Ce m e n t C o n c . S i d e w a l k 80 S Y $ 1 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 2 0 5 . 0 0 $ 1 6 , 4 0 0 . 0 0 $ 2 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 9 6 . 0 0 $ 7 , 6 8 0 . 0 0 28 Ce m e n t C o n c . A p p r o a c h 32 S Y $ 1 2 5 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 1 4 . 0 0 $ 3 , 6 4 8 . 0 0 $ 1 5 5 . 0 0 $ 4 , 9 6 0 . 0 0 $ 2 0 0 . 0 0 $ 6 , 4 0 0 . 0 0 $ 1 1 6 . 0 0 $ 3 , 7 1 2 . 0 0 29 Ce m e n t C o n c . C u r b R a m p T y p e 1 P a r a l l e l 5 E A $ 5 , 2 0 0 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 2 7 , 0 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 $ 4 , 5 9 5 . 0 0 $ 2 2 , 9 7 5 . 0 0 30 Ce m e n t C o n c . C u r b R a m p T y p e 2 P a r a l l e l 2 EA $5 , 2 0 0 . 0 0 $1 0 , 4 0 0 . 0 0 $5 , 2 0 0 . 0 0 $1 0 , 4 0 0 . 0 0 $5 , 4 0 0 . 0 0 $1 0 , 8 0 0 . 0 0 $5 , 5 0 0 . 0 0 $11,000.00$4,995.00$9,990.00 31 Ce m e n t C o n c . C u r b R a m p T y p e 1 P e r p e n d i c u l a r 9 E A $ 4 , 5 0 0 . 0 0 $ 4 0 , 5 0 0 . 0 0 $ 4 , 2 5 0 . 0 0 $ 3 8 , 2 5 0 . 0 0 $ 4 , 6 0 0 . 0 0 $ 4 1 , 4 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 4 9 , 5 0 0 . 0 0 $ 4 , 5 9 5 . 0 0 $ 4 1 , 3 5 5 . 0 0 32 MM A - S t y l e T r u n c a t e d D o m e D e t e c t a b l e W a r n i n g S u r f a c e 10 S F $ 1 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 7 5 . 0 0 $ 7 5 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 1 5 . 0 0 $ 1 , 1 5 0 . 0 0 33 Pe d e s t r i a n P u s h B u t t o n 2 E A $ 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 5 , 3 7 5 . 0 0 $ 1 0 , 7 5 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 34 De t e c t o r L o o p 43 E A $ 7 6 0 . 0 0 $ 3 2 , 6 8 0 . 0 0 $ 8 0 0 . 0 0 $ 3 4 , 4 0 0 . 0 0 $ 8 1 5 . 0 0 $ 3 5 , 0 4 5 . 0 0 $ 8 5 0 . 0 0 $ 3 6 , 5 5 0 . 0 0 $ 6 0 0 . 0 0 $ 2 5 , 8 0 0 . 0 0 35 R3 - 9 A a n d R 3 - 9 B L S i g n a n d P o s t 2 E A $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 5 0 . 0 0 $ 1 , 1 0 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 5 0 . 0 0 $700.00 36 Pa i n t e d T r a f f i c A r r o w 3 E A $9 0 . 0 0 $2 7 0 . 0 0 $ 9 0 . 0 0 $2 7 0 . 0 0 $ 9 5 . 0 0 $ 2 8 5 . 0 0 $ 1 0 0 . 0 0 $ 3 0 0 . 0 0 $ 1 0 0 . 0 0 $300.00 37 Pa i n t e d B i k e S y m b o l 5 E A $ 1 5 0 . 0 0 $7 5 0 . 0 0 $ 1 5 0 . 0 0 $7 5 0 . 0 0 $ 1 6 0 . 0 0 $ 8 0 0 . 0 0 $ 2 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 0 0 . 0 0 $500.00 38 Pl a s t i c S h a r e d L a n e M a r k i n g 28 E A $ 3 5 0 . 0 0 $ 9 , 8 0 0 . 0 0 $ 3 5 0 . 0 0 $ 9 , 8 0 0 . 0 0 $ 3 7 5 . 0 0 $ 1 0 , 5 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 1 , 2 0 0 . 0 0 $ 1 7 5 . 0 0 $ 4 , 9 0 0 . 0 0 39 Pr o f i l e d P l a s t i c L i n e 14 2 2 0 L F $1 . 9 0 $ 2 7 , 0 1 8 . 0 0 $ 2 . 0 0 $ 2 8 , 4 4 0 . 0 0 $ 2 . 0 0 $ 2 8 , 4 4 0 . 0 0 $2 . 0 0 $ 2 8 , 4 4 0 . 0 0 $ 1 . 6 2 $ 2 3 , 0 3 6 . 4 0 40 Pl a s t i c E d g e L i n e 29 1 4 L F $1 . 3 0 $ 3 , 7 8 8 . 2 0 $ 1 . 3 0 $ 3 , 7 8 8 . 2 0 $ 1 . 5 0 $ 4 , 3 7 1 . 0 0 $1 . 5 0 $ 4 , 3 7 1 . 0 0 $ 1 . 3 5 $ 3 , 9 3 3 . 9 0 41 Pr o f i l e d P l a s t i c W i d e L i n e 10 7 1 L F $3 . 5 0 $ 3 , 7 4 8 . 5 0 $ 3 . 5 0 $ 3 , 7 4 8 . 5 0 $ 3 . 7 5 $ 4 , 0 1 6 . 2 5 $4 . 0 0 $ 4 , 2 8 4 . 0 0 $ 6 . 0 0 $ 6 , 4 2 6 . 0 0 42 Pr o f i l e d P l a s t i c D o t t e d W i d e L i n e 30 0 L F $5 . 5 0 $ 1 , 6 5 0 . 0 0 $ 5 . 5 0 $ 1 , 6 5 0 . 0 0 $ 6 . 0 0 $ 1 , 8 0 0 . 0 0 $6 . 0 0 $ 1 , 8 0 0 . 0 0 $ 6 . 0 0 $ 1 , 8 0 0 . 0 0 43 Pl a s t i c C r o s s w a l k L i n e 12 9 0 L F $4 . 2 0 $ 5 , 4 1 8 . 0 0 $ 4 . 2 5 $ 5 , 4 8 2 . 5 0 $ 4 . 5 0 $ 5 , 8 0 5 . 0 0 $5 . 0 0 $ 6 , 4 5 0 . 0 0 $ 6 . 0 0 $ 7 , 7 4 0 . 0 0 44 Pl a s t i c S t o p L i n e 17 7 L F $6 . 8 0 $ 1 , 2 0 3 . 6 0 $ 7 . 0 0 $ 1 , 2 3 9 . 0 0 $ 7 . 5 0 $ 1 , 3 2 7 . 5 0 $7 . 0 0 $ 1 , 2 3 9 . 0 0 $ 6 . 5 0 $ 1 , 1 5 0 . 5 0 45 Pl a s t i c T r a f f i c A r r o w 26 E A $ 1 3 4 . 0 0 $ 3 , 4 8 4 . 0 0 $ 1 3 5 . 0 0 $ 3 , 5 1 0 . 0 0 $ 1 5 0 . 0 0 $ 3 , 9 0 0 . 0 0 $ 1 5 0 . 0 0 $ 3 , 9 0 0 . 0 0 $ 1 0 5 . 0 0 $ 2 , 7 3 0 . 0 0 Su b t o t a l S c h e d u l e A $7 8 1 , 6 5 4 . 7 8 $8 3 0 , 4 6 1 . 8 8 $8 2 4 , 6 1 7 . 4 3 $1,164,541.68$770,690.52 SC H E D U L E B - 2 3 R D A V E S & S W 3 3 0 T H S T 1 Mo b i l i z a t i o n 1 L S $ 4 1 , 0 0 0 . 0 0 $ 4 1 , 0 0 0 . 0 0 $ 5 3 , 5 0 0 . 0 0 $ 5 3 , 5 0 0 . 0 0 $ 3 8 , 0 0 0 . 0 0 $ 3 8 , 0 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 $ 4 8 , 9 2 7 . 9 9 $ 4 8 , 9 2 7 . 9 9 2 Fl a g g e r s a n d S p o t t e r s 67 0 H R $ 5 2 . 0 0 $ 3 4 , 8 4 0 . 0 0 $ 5 2 . 0 0 $ 3 4 , 8 4 0 . 0 0 $ 5 2 . 0 0 $ 3 4 , 8 4 0 . 0 0 $5 2 . 0 0 $ 3 4 , 8 4 0 . 0 0 $ 5 2 . 0 0 $ 3 4 , 8 4 0 . 0 0 3 Ot h e r T r a f f i c C o n t r o l L a b o r 50 H R $5 2 . 0 0 $ 2 , 6 0 0 . 0 0 $ 5 2 . 0 0 $ 2 , 6 0 0 . 0 0 $ 5 2 . 0 0 $ 2 , 6 0 0 . 0 0 $5 2 . 0 0 $ 2 , 6 0 0 . 0 0 $ 5 2 . 0 0 $ 2 , 6 0 0 . 0 0 4 Of f D u t y U n i f o r m e d P o l i c e O f f i c e r 14 4 H R $7 5 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 1 0 , 8 0 0 . 0 0 $7 5 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 1 0 , 8 0 0 . 0 0 5 Po r t a b l e C h a n g e a b l e M e s s a g e S i g n 52 D A Y $ 8 0 . 0 0 $ 4 , 1 6 0 . 0 0 $ 8 8 . 0 0 $ 4 , 5 7 6 . 0 0 $ 5 5 . 0 0 $ 2 , 8 6 0 . 0 0 $ 1 5 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 3 , 9 0 0 . 0 0 6 Ro a d s i d e C l e a n u p 1 F A $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 7 As p h a l t / C e m e n t C o n c . S a w c u t t i n g 50 0 0 L F $0 . 0 1 $5 0 . 0 0 $ 0 . 0 1 $5 0 . 0 0 $ 0 . 0 1 $5 0 . 0 0 $0 . 0 1 $ 5 0 . 0 0 $ 0 . 1 0 $500.00 8 Ro a d w a y E x c a v a t i o n I n c l . H a u l 21 5 C Y $ 1 2 4 . 0 0 $ 2 6 , 6 6 0 . 0 0 $ 1 3 0 . 0 0 $ 2 7 , 9 5 0 . 0 0 $ 1 1 3 . 0 0 $ 2 4 , 2 9 5 . 0 0 $ 2 0 0 . 0 0 $ 4 3 , 0 0 0 . 0 0 $ 9 6 . 0 0 $ 2 0 , 6 4 0 . 0 0 9 Co n s t r u c t i o n G e o s y n t h e t i c f o r S e p a r a t i o n 10 0 0 S Y $0 . 5 0 $5 0 0 . 0 0 $ 0 . 7 2 $7 2 0 . 0 0 $ 0 . 6 5 $ 6 5 0 . 0 0 $0 . 1 0 $ 1 0 0 . 0 0 $ 0 . 1 0 $100.00 10 CS T C f o r P a v e m e n t R e p a i r & R o a d w a y W i d e n i n g , I n c l . H a u l 20 0 T N $1 6 . 0 0 $ 3 , 2 0 0 . 0 0 $ 1 5 . 5 0 $ 3 , 1 0 0 . 0 0 $ 1 8 . 0 0 $ 3 , 6 0 0 . 0 0 $1 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 0 . 0 0 $ 4 , 0 0 0 . 0 0 Estimate Ta c o m a , W A Tu c c i a n d S o n s , I n c . La k e s i d e I n d u s t r i e s , I n c . Co v i n g t o n , W A Pa c i f i c , W A Mi l e s R e s o u r c e s , L L C Pu y a l l u p , W A Ic o n M a t e r i a l s 1 7 20 1 8 A S P H A L T O V E R L A Y P R O J E C T RF B N o . 1 8 - 0 0 1 BI D O P E N I N G D A T E J A N U A R Y 3 1 , 2 0 1 0 8 Bi d 1 Bi d 2 Bi d 3 Bid 4Engineer V e n d o r N a m e - - - > L o c a t i o n - - - - - - - - - - > It e m Am o u n t U n i t P r i c e To t a l Pr i c e To t a l Pr i c e T o t a l Pr i c e TotalPriceTotalEstimate Ta c o m a , W A Tu c c i a n d S o n s , I n c . La k e s i d e I n d u s t r i e s , I n c . Co v i n g t o n , W A Pa c i f i c , W A Mi l e s R e s o u r c e s , L L C Pu y a l l u p , W A Ic o n M a t e r i a l s 11 Pl a n i n g B i t u m i n o u s P a v e m e n t 71 9 8 SY $4 . 4 0 $3 1 , 6 7 1 . 2 0 $4 . 2 5 $3 0 , 5 9 1 . 5 0 $5 . 0 0 $3 5 , 9 9 0 . 0 0 $6 . 0 0 $43,188.00$3.97$28,576.06 12 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 17 3 0 T N $7 3 . 0 0 $ 1 2 6 , 2 9 0 . 0 0 $ 7 8 . 0 0 $ 1 3 4 , 9 4 0 . 0 0 $ 7 7 . 0 0 $ 1 3 3 , 2 1 0 . 0 0 $ 1 0 0 . 0 0 $ 1 7 3 , 0 0 0 . 0 0 $ 7 4 . 0 0 $ 1 2 8 , 0 2 0 . 0 0 13 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 f o r P a v e m e n t R e p a i r & R o a d w a y 44 0 T N $ 1 1 7 . 0 0 $ 5 1 , 4 8 0 . 0 0 $ 1 0 0 . 0 0 $ 4 4 , 0 0 0 . 0 0 $ 1 2 5 . 0 0 $ 5 5 , 0 0 0 . 0 0 $ 1 5 0 . 0 0 $ 6 6 , 0 0 0 . 0 0 $ 1 1 6 . 0 0 $ 5 1 , 0 4 0 . 0 0 14 Ad j u s t M a n h o l e 4 E A $ 9 5 0 . 0 0 $ 3 , 8 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 4 , 2 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 15 Ad j u s t C a t c h B a s i n 3 E A $ 9 5 0 . 0 0 $ 2 , 8 5 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 3 , 1 5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 16 In s t a l l C o n v e r s i o n R i s e r f o r T y p e I C a t c h B a s i n 1 E A $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 7 5 0 . 0 0 $750.00 17 So d L a w n , I n c l . 4 I n T o p s o i l 3 S Y $ 3 0 0 . 0 0 $9 0 0 . 0 0 $ 5 5 . 0 0 $1 6 5 . 0 0 $ 6 5 . 0 0 $ 1 9 5 . 0 0 $ 1 5 0 . 0 0 $ 4 5 0 . 0 0 $ 5 5 . 0 0 $165.00 18 Ad j u s t M o n u m e n t C a s e & C o v e r 1 E A $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 7 0 0 . 0 0 $ 7 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 5 0 . 0 0 $450.00 19 Ce m e n t C o n c . C u r b a n d G u t t e r 13 L F $ 2 5 0 . 0 0 $ 3 , 2 5 0 . 0 0 $ 9 3 . 5 0 $ 1 , 2 1 5 . 5 0 $ 1 2 0 . 0 0 $ 1 , 5 6 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 8 6 . 0 0 $ 1 , 1 1 8 . 0 0 20 Ra i s e d P a v e m e n t M a r k e r , T y p e 2 3. 4 H U N D $ 3 3 3 . 0 0 $ 1 , 1 3 2 . 2 0 $ 3 5 0 . 0 0 $ 1 , 1 9 0 . 0 0 $ 4 8 5 . 0 0 $ 1 , 6 4 9 . 0 0 $ 4 7 5 . 0 0 $ 1 , 6 1 5 . 0 0 $ 5 0 0 . 0 0 $ 1 , 7 0 0 . 0 0 21 Hy d r a n t M a r k e r , T y p e 2 B 3 E A $8 . 0 0 $2 4 . 0 0 $ 1 0 . 0 0 $3 0 . 0 0 $ 1 6 . 0 0 $4 8 . 0 0 $2 0 . 0 0 $ 6 0 . 0 0 $ 2 0 . 0 0 $60.00 22 Ce m e n t C o n c . S i d e w a l k 18 S Y $ 2 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 2 0 5 . 0 0 $ 3 , 6 9 0 . 0 0 $ 2 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 9 6 . 0 0 $ 1 , 7 2 8 . 0 0 23 Ce m e n t C o n c . C u r b R a m p T y p e 1 P a r a l l e l 1 E A $ 5 , 2 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 4 , 5 9 5 . 0 0 $ 4 , 5 9 5 . 0 0 24 Ce m e n t C o n c . C u r b R a m p T y p e 1 P e r p e n d i c u l a r 5 E A $ 4 , 5 0 0 . 0 0 $ 2 2 , 5 0 0 . 0 0 $ 4 , 2 5 0 . 0 0 $ 2 1 , 2 5 0 . 0 0 $ 4 , 6 0 0 . 0 0 $ 2 3 , 0 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 $ 4 , 5 9 5 . 0 0 $ 2 2 , 9 7 5 . 0 0 25 MM A - S t y l e T r u n c a t e d D o m e D e t e c t a b l e W a r n i n g S u r f a c e 20 2 S F $ 1 0 0 . 0 0 $ 2 0 , 2 0 0 . 0 0 $ 7 5 . 0 0 $ 1 5 , 1 5 0 . 0 0 $ 7 5 . 0 0 $ 1 5 , 1 5 0 . 0 0 $ 1 0 0 . 0 0 $ 2 0 , 2 0 0 . 0 0 $ 1 0 5 . 0 0 $ 2 1 , 2 1 0 . 0 0 26 De t e c t o r L o o p 60 E A $ 7 6 0 . 0 0 $ 4 5 , 6 0 0 . 0 0 $ 8 0 0 . 0 0 $ 4 8 , 0 0 0 . 0 0 $ 8 1 5 . 0 0 $ 4 8 , 9 0 0 . 0 0 $ 8 5 0 . 0 0 $ 5 1 , 0 0 0 . 0 0 $ 6 0 0 . 0 0 $ 3 6 , 0 0 0 . 0 0 27 Pa i n t e d B i k e L a n e A r r o w 12 E A $6 6 . 0 0 $7 9 2 . 0 0 $ 7 0 . 0 0 $8 4 0 . 0 0 $ 7 0 . 0 0 $ 8 4 0 . 0 0 $ 2 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 28 Pa i n t e d B i k e S y m b o l 12 E A $6 6 . 0 0 $7 9 2 . 0 0 $ 7 0 . 0 0 $8 4 0 . 0 0 $ 1 6 0 . 0 0 $ 1 , 9 2 0 . 0 0 $ 2 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 29 Pr o f i l e d P l a s t i c L i n e 59 4 9 L F $1 . 9 0 $ 1 1 , 3 0 3 . 1 0 $ 2 . 0 0 $ 1 1 , 8 9 8 . 0 0 $ 2 . 0 0 $ 1 1 , 8 9 8 . 0 0 $2 . 0 0 $ 1 1 , 8 9 8 . 0 0 $ 1 . 6 2 $ 9 , 6 3 7 . 3 8 30 Pl a s t i c E d g e L i n e 29 6 8 L F $1 . 3 0 $ 3 , 8 5 8 . 4 0 $ 1 . 3 0 $ 3 , 8 5 8 . 4 0 $ 1 . 5 0 $ 4 , 4 5 2 . 0 0 $1 . 5 0 $ 4 , 4 5 2 . 0 0 $ 1 . 3 5 $ 4 , 0 0 6 . 8 0 31 Pr o f i l e d P l a s t i c W i d e L i n e 88 4 L F $2 . 2 5 $ 1 , 9 8 9 . 0 0 $ 2 . 3 0 $ 2 , 0 3 3 . 2 0 $ 3 . 7 5 $ 3 , 3 1 5 . 0 0 $4 . 0 0 $ 3 , 5 3 6 . 0 0 $ 6 . 0 0 $ 5 , 3 0 4 . 0 0 32 Pl a s t i c C r o s s w a l k L i n e 11 8 0 L F $5 . 0 0 $ 5 , 9 0 0 . 0 0 $ 5 . 0 0 $ 5 , 9 0 0 . 0 0 $ 4 . 5 0 $ 5 , 3 1 0 . 0 0 $5 . 0 0 $ 5 , 9 0 0 . 0 0 $ 6 . 0 0 $ 7 , 0 8 0 . 0 0 33 Pl a s t i c S t o p L i n e 21 2 L F $5 . 0 0 $ 1 , 0 6 0 . 0 0 $ 5 . 0 0 $ 1 , 0 6 0 . 0 0 $ 7 . 5 0 $ 1 , 5 9 0 . 0 0 $7 . 0 0 $ 1 , 4 8 4 . 0 0 $ 6 . 5 0 $ 1 , 3 7 8 . 0 0 34 Pl a s t i c T r a f f i c A r r o w 23 E A $ 1 3 4 . 0 0 $ 3 , 0 8 2 . 0 0 $ 1 3 5 . 0 0 $ 3 , 1 0 5 . 0 0 $ 1 5 0 . 0 0 $ 3 , 4 5 0 . 0 0 $ 1 5 0 . 0 0 $ 3 , 4 5 0 . 0 0 $ 1 0 5 . 0 0 $ 2 , 4 1 5 . 0 0 Su b t o t a l S c h e d u l e B $4 7 6 , 4 8 3 . 9 0 $4 8 0 , 3 0 2 . 6 0 $4 8 8 , 3 1 2 . 0 0 $693,523.00$464,116.23 SC H E D U L E C - W E Y E R H A E U S E R W A Y S P A V E M E N T R E P A I R 1 Mo b i l i z a t i o n 1 L S $ 1 3 , 0 0 0 . 0 0 $ 1 3 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 3 , 0 0 0 . 0 0 $ 1 3 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 1 2 , 4 5 0 . 6 5 $ 1 2 , 4 5 0 . 6 5 2 Fl a g g e r s a n d S p o t t e r s 36 0 H R $ 5 2 . 0 0 $ 1 8 , 7 2 0 . 0 0 $ 5 2 . 0 0 $ 1 8 , 7 2 0 . 0 0 $ 5 2 . 0 0 $ 1 8 , 7 2 0 . 0 0 $5 2 . 0 0 $ 1 8 , 7 2 0 . 0 0 $ 5 2 . 0 0 $ 1 8 , 7 2 0 . 0 0 3 Ot h e r T r a f f i c C o n t r o l L a b o r 20 H R $5 2 . 0 0 $ 1 , 0 4 0 . 0 0 $ 5 2 . 0 0 $ 1 , 0 4 0 . 0 0 $ 5 2 . 0 0 $ 1 , 0 4 0 . 0 0 $5 2 . 0 0 $ 1 , 0 4 0 . 0 0 $ 5 2 . 0 0 $ 1 , 0 4 0 . 0 0 4 Of f D u t y U n i f o r m e d P o l i c e O f f i c e r 64 H R $7 5 . 0 0 $ 4 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 4 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 4 , 8 0 0 . 0 0 $7 5 . 0 0 $ 4 , 8 0 0 . 0 0 $ 7 5 . 0 0 $ 4 , 8 0 0 . 0 0 5 Po r t a b l e C h a n g e a b l e M e s s a g e S i g n 12 D A Y $ 8 0 . 0 0 $9 6 0 . 0 0 $ 8 8 . 0 0 $ 1 , 0 5 6 . 0 0 $ 5 5 . 0 0 $ 6 6 0 . 0 0 $ 1 5 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 7 5 . 0 0 $900.00 6 As p h a l t / C e m e n t C o n c r e t e S a w c u t t i n g 56 5 4 L F $0 . 0 1 $5 6 . 5 4 $ 0 . 0 1 $5 6 . 5 4 $ 0 . 0 1 $5 6 . 5 4 $0 . 0 1 $ 5 6 . 5 4 $ 0 . 1 0 $565.40 7 Ro a d w a y E x c a v a t i o n I n c l . H a u l 23 5 C Y $ 1 2 4 . 0 0 $ 2 9 , 1 4 0 . 0 0 $ 1 1 3 . 0 0 $ 2 6 , 5 5 5 . 0 0 $ 1 1 3 . 0 0 $ 2 6 , 5 5 5 . 0 0 $ 2 0 0 . 0 0 $ 4 7 , 0 0 0 . 0 0 $ 9 6 . 0 0 $ 2 2 , 5 6 0 . 0 0 8 Co n s t r u c t i o n G e o s y n t h e t i c f o r S e p a r a t i o n 10 0 0 S Y $0 . 5 0 $5 0 0 . 0 0 $ 0 . 7 2 $7 2 0 . 0 0 $ 0 . 6 5 $ 6 5 0 . 0 0 $0 . 1 0 $ 1 0 0 . 0 0 $ 0 . 0 1 $10.00 9 CS T C f o r P a v e m e n t R e p a i r & R o a d w a y W i d e n i n g , I n c l . H a u l 15 0 T N $1 6 . 0 0 $ 2 , 4 0 0 . 0 0 $ 1 5 . 5 0 $ 2 , 3 2 5 . 0 0 $ 1 8 . 0 0 $ 2 , 7 0 0 . 0 0 $1 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 0 . 0 0 $ 3 , 0 0 0 . 0 0 10 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 f o r P a v e m e n t R e p a i r & R o a d w a y 40 5 T N $ 1 2 4 . 0 0 $ 5 0 , 2 2 0 . 0 0 $ 1 0 4 . 5 0 $ 4 2 , 3 2 2 . 5 0 $ 1 2 5 . 0 0 $ 5 0 , 6 2 5 . 0 0 $ 1 5 0 . 0 0 $ 6 0 , 7 5 0 . 0 0 $ 1 1 6 . 0 0 $ 4 6 , 9 8 0 . 0 0 11 Ra i s e d P a v e m e n t M a r k e r , T y p e 2 1 H U N D $ 3 3 3 . 0 0 $3 3 3 . 0 0 $ 3 5 0 . 0 0 $3 5 0 . 0 0 $ 4 8 5 . 0 0 $ 4 8 5 . 0 0 $ 4 7 5 . 0 0 $ 4 7 5 . 0 0 $ 5 0 0 . 0 0 $500.00 12 Pr o f i l e d P l a s t i c L i n e 10 0 0 L F $1 . 9 0 $ 1 , 9 0 0 . 0 0 $ 2 . 0 0 $ 2 , 0 0 0 . 0 0 $ 3 . 7 5 $ 3 , 7 5 0 . 0 0 $2 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 . 6 2 $ 1 , 6 2 0 . 0 0 13 Pl a s t i c E d g e L i n e 13 0 0 L F $1 . 2 0 $ 1 , 5 6 0 . 0 0 $ 1 . 3 0 $ 1 , 6 9 0 . 0 0 $ 1 . 5 0 $ 1 , 9 5 0 . 0 0 $1 . 5 0 $ 1 , 9 5 0 . 0 0 $ 1 . 3 5 $ 1 , 7 5 5 . 0 0 14 Pl a s t i c C r o s s w a l k L i n e 10 0 S F $6 . 0 0 $6 0 0 . 0 0 $ 5 . 0 0 $5 0 0 . 0 0 $ 4 . 5 0 $ 4 5 0 . 0 0 $5 . 0 0 $ 5 0 0 . 0 0 $ 6 . 0 0 $600.00 15 Pl a s t i c S t o p L i n e 60 L F $5 . 0 0 $3 0 0 . 0 0 $ 5 . 0 0 $3 0 0 . 0 0 $ 7 . 5 0 $ 4 5 0 . 0 0 $7 . 0 0 $ 4 2 0 . 0 0 $ 6 . 5 0 $390.00 16 Pl a s t i c T r a f f i c A r r o w 3 EA $1 3 4 . 0 0 $4 0 2 . 0 0 $1 3 5 . 0 0 $4 0 5 . 0 0 $1 5 0 . 0 0 $4 5 0 . 0 0 $1 5 0 . 0 0 $450.00$105.00$315.00 Su b t o t a l S c h e d u l e C $1 2 5 , 9 3 1 . 5 4 $1 1 7 , 8 4 0 . 0 4 $1 2 6 , 3 4 1 . 5 4 $181,561.54$116,206.05 SC H E D U L E D - S 3 2 8 T H S T P A V E M E N T R E P A I R 1 Mo b i l i z a t i o n 1 L S $ 6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 8 , 1 5 0 . 0 0 $ 8 , 1 5 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 2 , 7 8 2 . 9 0 $ 2 , 7 8 2 . 9 0 2 Tr a f f i c C o n t r o l L a b o r 12 0 H R $5 2 . 0 0 $ 6 , 2 4 0 . 0 0 $ 5 2 . 0 0 $ 6 , 2 4 0 . 0 0 $ 5 2 . 0 0 $ 6 , 2 4 0 . 0 0 $5 2 . 0 0 $ 6 , 2 4 0 . 0 0 $ 5 2 . 0 0 $ 6 , 2 4 0 . 0 0 3 Ot h e r T r a f f i c C o n t r o l L a b o r 6 H R $5 2 . 0 0 $3 1 2 . 0 0 $ 5 2 . 0 0 $3 1 2 . 0 0 $ 5 2 . 0 0 $ 3 1 2 . 0 0 $5 2 . 0 0 $ 3 1 2 . 0 0 $ 5 2 . 0 0 $312.00 4 Po r t a b l e C h a n g e a b l e M e s s a g e S i g n 6 D A Y $ 8 0 . 0 0 $4 8 0 . 0 0 $ 8 8 . 0 0 $5 2 8 . 0 0 $ 5 5 . 0 0 $ 3 3 0 . 0 0 $ 1 5 0 . 0 0 $ 9 0 0 . 0 0 $ 7 5 . 0 0 $450.00 5 As p h a l t / C e m e n t C o n c r e t e S a w c u t t i n g 13 3 8 L F $0 . 0 1 $1 3 . 3 8 $ 0 . 0 1 $1 3 . 3 8 $ 0 . 0 1 $1 3 . 3 8 $0 . 0 1 $ 1 3 . 3 8 $ 0 . 1 0 $133.80 6 Ro a d w a y E x c a v a t i o n I n c l . H a u l 45 C Y $ 1 6 0 . 0 0 $ 7 , 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 1 1 3 . 0 0 $ 5 , 0 8 5 . 0 0 $ 2 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 9 6 . 0 0 $ 4 , 3 2 0 . 0 0 7 Co n s t r u c t i o n G e o s y n t h e t i c f o r S e p a r a t i o n 50 S Y $0 . 5 0 $2 5 . 0 0 $ 0 . 7 2 $3 6 . 0 0 $ 0 . 6 5 $3 2 . 5 0 $0 . 1 0 $5.00$0.10$5.00 8 CS T C f o r P a v e m e n t R e p a i r & R o a d w a y W i d e n i n g , I n c l . H a u l 30 T N $1 6 . 0 0 $4 8 0 . 0 0 $ 1 5 . 5 0 $4 6 5 . 0 0 $ 1 8 . 0 0 $ 5 4 0 . 0 0 $1 0 . 0 0 $ 3 0 0 . 0 0 $ 2 0 . 0 0 $600.00 9 HM A C l a s s 1 / 2 " P G 6 4 - 2 2 f o r P a v e m e n t R e p a i r & R o a d w a y 90 TN $1 5 5 . 0 0 $1 3 , 9 5 0 . 0 0 $1 2 8 . 5 0 $1 1 , 5 6 5 . 0 0 $1 2 5 . 0 0 $1 1 , 2 5 0 . 0 0 $1 5 0 . 0 0 $13,500.00$116.00$10,440.00 10 Ra i s e d P a v e m e n t M a r k e r , T y p e 2 0. 2 5 H U N D $ 3 3 3 . 0 0 $8 3 . 2 5 $ 3 5 0 . 0 0 $8 7 . 5 0 $ 4 8 5 . 0 0 $ 1 2 1 . 2 5 $ 4 7 5 . 0 0 $ 1 1 8 . 7 5 $ 5 0 0 . 0 0 $125.00 11 Hy d r a n t M a r k e r , T y p e 2 B 2 EA $8 . 0 0 $1 6 . 0 0 $1 0 . 0 0 $2 0 . 0 0 $1 6 . 0 0 $3 2 . 0 0 $1 0 . 0 0 $20.00$20.00$40.00 12 Pa i n t L i n e 10 5 0 L F $1 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 . 0 0 $ 1 , 0 5 0 . 0 0 $ 2 . 0 0 $ 2 , 1 0 0 . 0 0 $2 . 0 0 $ 2 , 1 0 0 . 0 0 $ 0 . 5 0 $525.00 1 8 20 1 8 A S P H A L T O V E R L A Y P R O J E C T RF B N o . 1 8 - 0 0 1 BI D O P E N I N G D A T E J A N U A R Y 3 1 , 2 0 1 0 8 Bi d 1 Bi d 2 Bi d 3 Bid 4Engineer V e n d o r N a m e - - - > L o c a t i o n - - - - - - - - - - > It e m Am o u n t U n i t P r i c e To t a l Pr i c e To t a l Pr i c e T o t a l Pr i c e TotalPriceTotalEstimate Ta c o m a , W A Tu c c i a n d S o n s , I n c . La k e s i d e I n d u s t r i e s , I n c . Co v i n g t o n , W A Pa c i f i c , W A Mi l e s R e s o u r c e s , L L C Pu y a l l u p , W A Ic o n M a t e r i a l s Su b t o t a l S c h e d u l e D $3 5 , 8 4 9 . 6 3 $3 7 , 4 6 6 . 8 8 $3 4 , 0 5 6 . 1 3 $47,509.13$25,973.70 TO T A L $1 , 4 1 9 , 9 1 9 . 8 5 $1 , 4 6 6 , 0 7 1 . 4 0 $1 , 4 7 3 , 3 2 7 . 1 0 $2,087,135.35$1,376,986.49 Ad d e n d u m a r e a c k n o w l e d g e d YE S YE S YE S YES Bi d S i g n a t u r e P a g e YE S YE S YE S YES Bi d B o n d YE S YE S YE S YES Co m b i n e d A f f i d a v i t YE S YE S YE S YES Co n t r a c t o r s C o m p l i a n c e S t a t e m e n t YE S YE S YE S YES 1 9 This page left blank intentionally. 20 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NPDES Annual Report and Stormwater Management Program Update POLICY QUESTION: Should Council approve the 2018 Annual Report and Stormwater Management Program (SWMP) documents for submittal to the Department of Ecology as required by the Western Washington (NPDES) Phase II Municipal Stormwater Permit? COMMITTEE: Land Use and Transportation Committee CATEGORY: 1:2] Consent D City Council Business D Ordinance D Resolution MEETING DATE: March 12, 2018 D D Public Hearing Other STAFF REPORT BY: Mindi English Water uali!).'._C_o_o_rd_i_n_at_o_r -'-'--OC...---D_E_P_T_:_P_u_b_lic_W_o_r_k_s ----- Attachments: Land Use and Transportation memorandum dated March 12, 2018 Options Considered: 1. Approve the 2018 Annual Report and SWMP documents and authorize the Mayor to submit documents to the Department of Ecology by March 31st to satisfy the City's NPDES Permit obligations: 2 . Do not approve the 2018 Annual Report and SWMP documents and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20, 2018 City Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2018 City Council consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "! move to authorize submittal of the 2018 NP DES Annual Report and SWMP to the Department of Ecology by March 31, 2018 to satisfy the City's NP DES Permit obligations. " (BELOW TO BE COMPLETED BY CITY <..LERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -12/2017 21 COUNCIL BILL# lsT reading Enactment reading ORDINANCE/I RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 12, 2018 TO: VIA: Land Use and Transportation Committeev Jim Farrell, Mayor Marwan Salloum, Public Works Director FROM: Mindi English, Water Quality Coordinator JA,t. SUBJECT: NPDES Annual Report and SWMP BACKGROUND: The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates storm water and wastewater discharges to waters of the State. While it is a federal permit, regulatory authority lies with Washington State Department of Ecology (DOE). The NPDES Phase II Municipal Stormwater Permit for Western Washington was issued by DOE August 1, 2012 and went into effect August 1, 2013. The permit requires that all affected municipalities create and implement a Stormwater Management Program (SWMP) which addresses six required program elements: 1) Public Education and Outreach 2) Public Involvement and Participation 3) Illicit Discharge Detection and Elimination 4) Construction Site Run-Off 5) Operations and Maintenance of Post Construction Stormwater Facilities, and 6) Monitoring In addition to the SWMP, the permit also requires the City to submit an Annual Report intended to update DOE on the status of the City's compliance with the NPDES Phase II Permit. Annual Reports must be submitted to DOE on or before March 31 of each year. Since the effective date of this permit, City staff has been working with the DOE and several regional forums to determine how to best meet the permit requirements. City staff has prepared the following documents (attached) to meet the 2018 Annual Report and SWMP update requirements as specified in the permit: • 2018 Annual Report • SWMP Update cc: Project File Day File 22 Number 1 2 3 Permit Section 55 .A.2 59.D.5 55.A.3 Annual Report Question Attach updated annual Stormwater Management Program Plan (SWMP Plan). (55.A.2) Attach a copy of any annexations, Incorporations or boundary changes resulting In an Increase or decrease In the Permittee's geographic area of permit coverage during the reporting period per 59.D.S. Not Applicable Implemented an ongoing program to gather, track, and maintain information per 55.A.3, Including costs or estimated costs of Implementing the SWMP. Yes 4 55.A.5.b Coordinated among departments within the jurisdiction to eliminate barriers to permit compliance. (55.A.5.b) Yes s 55.C.1.a.l Attach description of public education and outreach efforts conducted per 55.C.1.a.i and ii. and Ii Saved Document Name: Attachment 2 Pub Ed Activities_5_03022018091111 6 55.C.l.b Created stewardship opportunities (or partnered with others) to encourage resident participation in activities such as those described in 55.C.1.b. Yes 7 55.C.1.b Used results of measuring the understanding and adoption of targeted behaviors among at least one audience In at least one subject area to direct education and outreach resources and evaluate changes in adoption of targeted behaviors. (Required no later than February 2, 2016, 55.C.1.b) Yes B 55.C.2 .a Describe the opportunities created for the public to partici pate in the decision making processes involving the development, implementation and updates of the Permittee's SWMP. (55.C.2.a) Please See Attachment 3 9 55 .C.2.b Posted the updated SWMP Plan and latest annual report on your website no later than May 31. (55.C.2.b) Yes 9b 55.C.2.b List the website address. http://www.cityoffederalway.com/sites/default/flles/Documents/Department/PW/Surface%20Water/comblned%20fltes.pdf 10 55.C.3.a .i -Maintained a map of the MS4 Including the requirements listed in 55.C.3.a.i .-vi. vi Yes 11 55.C.3.b.v Implemented a compliance strategy, including informal compliance actions as well as enforcement provisions of the regulatory mechanism described in 55.C.3.b. (55.C.3.b.v) Yes 12 55.C.3.b.vi Updated, If necessary, the regulatory mechanism to effectively prohibit Illicit discharges Into the MS4 per S5.C.3.b.vi. (Required no later than February 2, 2018) Not Applicable 13 55 .C.3 .c.l Implemented procedures for conducting illicit discharge investigations in accordance with 55.C.3.c.i . Yes 13b 55.C.3.c.l Cite methodology The city utilizes the Federal Way Illicit Discharge Detection and Elimination Filed Procedures and Response Plan which references the following 2 guidance documents: Illicit Discharge Detection and Elimination: A Guidance Manual for Program Development and Technical Assessments, Center for Watershed Protection, and the Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual, King County, Hererra 23 .)/.l/~UIO Number 14 Permit Section 55.C .3.c.i vv1..1vveo.:iuu1111uc:11 • .:iec:111.11 Question Percentage of MS4 coverage area screened In reporting year per 55.C.3 .c.l. (Required to screen 40% of MS4 no later than December 31, 2017 (except no later than June 30, 2018 for the City of Aberdeen) and 12% on average each year thereafter. {SS.C.3) 40 15 SS .C.3.c.ii List the hotli ne telephone numbe r for public reporting of spills and other illicit discharges. (55.C.3 .c.ii) 253-835-2700 15b 55.C .3.c.ll Number of hotline calls received . 25 16 55.C.3.c.ili Implemented an ongoing Illicit discharge training program for all municipal field staff per 55.C.3.c.iil. Yes 17 55.C.3 .c.lv Informed public employees, bus i nesses, and the general public of hazards associated with Illicit discharges and Improper disposal of waste. (55.C.3.c.iv) Yes 17b 55.C.3 .c.iv Describe the Information sharing actions. (55.C.3 .c.iv) SWM utilizes its Public Education and Outreach Program to inform staff, residents, and businesses about hazards associated with illicit discharges. Examples of outreach methods used include: newsletters, staff training, public workshops, business Inspections, mailings and participation in regional campaigns. / 18 55 .C,3.d Implemented drl ongoing prog ram to characterize, trace, and eliminate Illicit discharges Into the MS4 per 55,C.3.d. Yes 19 55.C.3.d.iv Number of illicit discharges, including illicit connections, eli minated during the reporting year. (SS.C.3.d.iv) 51 20 SS.C.3.d.iv Attach a summary of actions taken to characterize, trace and eliminate each Illicit discharge found by or reported to the permittee . For each illicit discharge, include a description of actions according to required tlmellne per SS.C.3.d.iv Saved Document Name: 2017 SWMP Update_Final 0302201_20_03022018091248 ?1 c;s .C.3.e Municipal Ill icit discharqe detection staff are trained to conduct illicit discharge detection and elimination activities as described in SS.C.3.e. Yes 22 SS .C.4.a Implemented an ordinance or ot her enforceable mechanism to address runoff from new development, redevelopment and construction sites per the requirements of 55.C.4.a. Yes 23b SS.C.4 .a.1-iii Cite code reference for revised ordinance or other enforceable mechanism to address runoff from new development, redevelopment and construction sites. Section 16.20.010 of King County Surface Water Design Manual and Section 16.25 of Federal Way Revised Code 24 SS.C.4 .a.i Number of exceptions granted to the minimum requirements in Appendix 1. (SS.C.4.a.i ., and Section 6 of Appendix 1) 0 25 SS .C.4 .a.i Number of variances granted to the minimum requ irements in Append ix 1. (55.C.4.a .i., and Section 6 of Append ix 1) 0 26 55.C.4 .b.i Reviewed Stormwater Site Plans for all proposed development activities that meet the thresholds adopted pursuant to SS.C.4 .a.i. (55.C.4.b.i) Yes 26b 55.C.4.b.i Number of site plans reviewed duri ng the reporting period. 108 27 SS .C.4.b.ii Inspected , prior to clearing and constr uction, permitted development sites that have a hi gh potential for sediment transport as determined through plan review based on definitions and requ irements in Append ix 7 Determining Construction Si te Sediment Damage Potential, or alternatively, Inspected all construction sites meeting the minimum th resholds adopted pursuant to SS .C.4.a .l. (SS.C.4.b .ii) Yes 24 11 Number Permit Section Question 27b SS.C.4.b.ii Number of construction sites inspected per 55.C.4.b.il. 24 28 55.C.4.b.ill Inspected permitted development sites during construction to verify proper installation and maintenance of required erosion and sediment controls. (55.C.4.b.ill) Yes 28b 55.C.4.b.111 Number of construction sites inspected per 55.C.4.b,iii. 169 29 55.C.4.b.ii, Number of enforcement actions taken during the reporting period (based on construction phase inspections at new development and iii and redevelopment projects). (55.C.4.b.ii, iii and v) 40 30 55.C.4.b.iv Inspected all permitted development sites that meet the thresholds in 55.C.4.a.i upon completion of construction and prior to final approval or occupancy to ensure proper Installation of permanent stormwater facilities. (55.C.4.b.iv) Yes 31 55.C.4.b.ii-iv Achieved at least 80% of scheduled construction-related inspections. (55.C.4.b.il-lv) Yes 32 SS.C.4.b.iv Verified a maintenance plan is completed and responsibility for maintenance is assigned for projects. (55.C.4.b.iv) Yes 33 55.C.4.c Implemented provisions to verify adequate long-term operation and maintenance (O&M) of stormwater treatment and flow control BMPs/facilities that are permitted and constructed pursuant to 55.C.4. a and b. (55.C.4.c) Yes 35 55.C.4.c.iii Annually inspected stormwater treatment and flow control BMPs/facilltles per 55.C.4.c.lJI. Yes 35b 55.C.4.c.iii If using reduced inspection frequency for the first time during this permit cycle, attach documentation per 55.C.4.c.iii Not Applicable 36 55.C.4.c. Jv Inspected new residential stormwater treatment and flow control BMPs/faclllties and catch basins every 6 months per 55.C.4.c.iv to identify maintenance needs and enforce compliance with maintenance standards. Yes 37 55.C.4.c.v Achieved at least 80% of scheduled inspections to verify adequate long-term O&M. (SS.C4.c.v) Yes 38 54.C.4.c. vi Verified that maintenance was performed per the schedule in SS.C.4.c. vi when an Inspection identified an exceedance of the maintenance standard. Yes 38b 55.C.4.c.vi Attach documentation of any maintenance delays. (55.C.4.c.vl) 39 55.C.4.d Provided copies of the Notice of Intent for Construction Activity and Notice of Intent for Industrial Activity to representatives of proposed new development and redevelopment. (55.C.4 .d) Yes 40 55.C.4.e All staff responsible for Implementing the program to control stormwater runoff from new development, redevelopment, and construction sites, Including permitting, plan review, construction site inspections, and enforcement are trained to conduct these activities. (55.C.4 .e) Yes 42 ss .C.4.g Participated and cooperated with the watershed -scale stormwater planning process led by a Phase I county. (55.C.4.g) Not Applicable 25 3/2/2018 WQWebSubmittal -Search 'I Number 43 Permit Section 55.C.S.a Question Upda ted and Implemented maintenance standards as protective, or more protective, of faclllty fu nction as those specified In Chapter 4 of Volume v of the Stormwater Management Manual for Western Washi ngton (as amended 2014). (Required no later than December 31, 2016, except no later than June 30, 2017 for Permlttees in Lewis and Cowlitz counties, and no later than June 30, 2018 for the City of Aberdeen, 55.C.5.a). Yes 44 55.C.S.a Applied a maintenance standard that is not specified in the Stormwater Management Manual for Western Washington. No 45 55.C.S.a.ll Performed timely maintenance per 55.C.S.a.ii. Yes 46 55.C.S.b Annually Inspected all municipally owned or operated permanent stormwater treatment and flow control BMPs/facilities. (SS .C.S.b) Yes 46b 55.C.S.b Number of known municipally owned or operated stormwater treatment and flow control BMPs/facilltles. (55.C.S.b) 506 46c ss.c.s.b Number of facilities inspected during the reporting period . (55.C.5.b) 506 46d ss.c.s.b Number of facilities for which maintenance was performed during the reporting period . (55.C.S.b) 477 47 55.C.5.b If using reduced inspection frequency for the first time during this permit cycle, attach documentation per 55.C.S.b. Not Applicable 48 55.C.S.c Conducted spot checks and inspections (if necessary) of potentially damaged stormwater facilities after major storms as per 55.C.5.c. Yes 49 55.C.S.d Inspected all municipally owned or operated catch basins and Inlets as per 55.C.S.d, or used an alternative approach. (Required once no later than August 1, 2017 and every two years thereafter, except once no later than June 30, 2018 and every two years thereafter for the City of Aherdeer,) Yes 49b 55.C.5.d Number of known catch basins. 12528 49c 55.C.S .d Number of catch basins Inspected during the reporting period. 5025 49d ss.c.s.d Number of catch basins cleaned during the reporting period. 3458 50 55.C.S.d.i-ll Attach documentation of alternative catch basin cleaning approach, if used. (55.C.S.d.i or ii) Saved Document Name: Summary of CB Inspections and _50_03022018014920 51 55.C.S.f Implemented practices, policies and procedures to reduce stormwater Impacts associated with runoff from all lands owned or maintained by the Permlttee, and road maintenance activities under the functional control of the Permlttee . (55.C.S.f) Yes 52 55.C.S.g Implemented an ongoing training program for Permlttee employees whose primary construction, operations or maintenance Job functions may Impact stormwater quality. (55.C.S.g.) 53 55.C.5.h Implemented a Stormwater Pollution Prevention Plan for all heavy equipment maintenance or storage yards, and material storage facilities owned or operated by the Permittee In areas subject to this Permit that are not required to have coverage under an NPDES permit that covers stormwater discharges associated with the activity. (55.C.5.h) Yes 26 Number 54 55 56 57 58 59 60 61 62 63 Permit Section S7.A S7.A SB.A SB.B.1 SB.C.1 SB.D.1 G3 G3 G3.A S4.F.1 Question Complied with the Total Maximum Daily Load (TMDL)-specific requirements identified in Appendix 2. (S7.A) Not Applicable For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 activities to address the applicable TMDL parameter(s). (S7.A) Not Applicable Attach a description of any stormwater monitoring or stormwater-related studies as described in SB.A. Not Applicable Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for status and trends monitoring. (58.B.1) Yes Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for effectiveness studies. (SB.C.1) (Required to begin no later than August 15, 2014) Yes Contributed to the RSMP for source identification and diagnostic monitoring information repository in accordance with SB.D.1. (Required to begin no later than August 15, 2014) Yes Notified Ecology in accordance with G3 of any discharge into or from the Permittees MS4 which could constitute a threat to human health, welfare or the environment. (G3) Yes Number of G3 notifications provided to Ecology, 8 Took appropriate action to correct or minimize the threat to human health, welfare, and/or the environment per G3.A. Yes Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's MS4 caused or contributed to a known or likely violation of water quality standards in the receiving water. (S4.F.1) Yes 64 54.F.3.a If requested, submitted an Adaptive Management Response report in accordance with S4.F.3.a. Not Applicable 65 S4.F.3.d Attach a summary of the status of implementation of any actions taken pursuant to S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted during the reporting period. (S4.F.3.d) 66 G20 67 G20 67b G20 Not Applicable Notified Ecology of the failure to comply with the permit terms and conditions within 30 days of becoming aware of the non-compliance. (G20) Not Applicable Number of non-compliance notifications (G20) provided in reporting year. 0 List the permit conditions described In non-compliance notlflcatlon(s). Not Applicable Attachments: ,:;J • \i i~.'.'.;t \': r.11) ··.: ll!P :.; 1/l .,; I ~ WAR04!5516_20_03022018091248 2017 SWMP Updote_Flnal0302201_20_03022018091248 .pelt ~ WAR045516_!S_03022018091111 Anachment 2 Pub Ed A<:UviUot_5_03227eo91111 ,pelf 663542 1608187 wqwebportel 663541 1608187 wqwebpor1al 3/2/2018 WQWebSubmittal -Search I~ Atfac:t1ment3PubEdMessutamant2017_Anol0227201 .pdf ~ WAR045518_03022018091748 Attachment 4 2017 Annual Report IDDE Tablt._0302201 .pdt ~ WAR045Ste_so_o302201eo14920 Summery otce lnspecllone snd _50_03022018014920 .pdr "'!!!_J SUmmaryofCB lnepectlona alkf Clllan!ngt2012•2019_ _pdf . Back i F.r.:.<JIO(Jy HornP. I WQWf!:!bPllrtiJl Hum~ I WQWl.'lbS1Abmlttc.1I Horne I Help j Rttle-ase Notes \ ContilL't. lJS Subrnlttals (WQWebsubmlttat) Version 1.5-31 Data Dlsdalmer I Prtvacy Polley Coa,yr1ght © Waflhlngtoo State Department af Ecology 2018. All Rights Rfl..served. 28 663549 f006187 __ , 663543 1808187 wqwebportal: I 863882 1608187 Wqwtibportal 863678 180a1&7 wqwebportal 2018 NPDES Annual Report-Attachment 1 Attachment 1 -Stonnwater Management Program Update Introduction City of Federal Way The National Pollutant Discharge Elimination System (NPDES) Permit Program is a requirement ofthe Federal Clean Water Act intended to protect and restore waters for "fishable and swimmable" uses. The Federal Environmental Protection Agency delegated permitting authority to state environmental agencies . In Washington, the NPDES-delegated authority is the Washington State Department of Ecology (Ecology). Since the City of Federal Way (City) operates a small municipal storm sewer system (MS4) that serves less than 100,000 people, it is designated as a "Phase II" community and must comply with Ecology's Western Washington Phase II NPDES Municipal Stormwater Permit (Permit). The first Permit was issued to the City in 2007 and the current permit was re-issued in 2012. A new permit was to be issued July 2018; however, Ecology extended the terms of the current permit and it will continue to stay in effect through July 2019. The Permit allows municipalities to discharge stormwater runoff from the MS4 into the State's water bodies (i.e., streams, rivers, lakes, wetlands, Puget Sound, etc.) as long as municipalities implement measures to protect water quality to the "maximum extent practicable" through the application of best management practices. These required practices, specified in the Permit, are implemented through the City's Stormwater Management Plan (SWMP). Section SS .2.A requires that the City detail "activities for the upcoming calendar year" in order to meet the NPDES permit requirements. These activities are documented within the SWMP which is organized according to the following program components as outlined in the Permit: • Public Education and Outreach (permit section SS.C.1) • Public Involvement and Participation (SS.C.2) • Illicit Discharge Detection and Elimination (SS.C.3) • Control of Runoff from New Development, Redevelopment, and Construction Sites (SS.C.4) • Pollution Prevention and Municipal Operations and Maintenance (SS.C.5) • Monitoring (S8) The goal of the SWMP is to apply all known and reasonable technologies (AKART) to reduce the discharge of pollutants into area receiving waters, protect surface waters from water quality degradation, and conserve aquatic ecosytems. Public Education and Outreach The City's Surface Water Management Division (SWM) provides on-going public education and outreach designed to reduce and eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. Staff utilizes a variety of approaches to inform targeted audiences about stormwater issues and provides specific actions people can follow to minimize stormwater pollution. A summary of educational activities scheduled for 2018 is provided below: • Continue to expand the Storming the Sound with Salmon Program(SSS). Through a grant award in 2016, the City was able to expand SSS to all public schools within the Federal Way School District. This partnership with the school district provides students with the opportunity to raise salmon in school and learn about real life stormwater issues in the classroom. During 2018, SWM staff will 29 2018 NPDES Annual Report-Attachment 1 City of Federal Way implement the last two phases of the grant to develop curriculum that incorporates Low Impact Development (LID) into the SSS program, create a video about the program, and design interactive elements for students and park users at Town Square Park. • Continue to sponsor the salmon release event in the spring for the SSS program. This event spans four days in which students participate in a daylong field trip to release their Salmon into the West Hylebos creek and participate in water and ecological related presentations and activities led by staff and several environmental organizations . • Continue to partner with the Environmental Coalition of South Seattle (ECOSS) to provide stormwater education and free spill kits to businesses in the automotive and restaurant industries. ECOSS provides stormwater inspection support, customized spill plans, and spill response training for managers and employees. ECOSS staff provides outreach in multiple languages. • Continue to produce newsletters and other publications that address a variety of topics on pollution prevention and general awareness of stormwater related issues. Newsletters are also used to inform the public on Permit related issues. • Continue to host volunteer events that encourage public participation in stewardship activities. Activities may include storm drain marking, removing invasive plants species, planting native vegetation, and removing garbage and debris from local waterbodies. • Continue to sponsor stormwater and environmental related workshops. In 2017, the City partnered with a locally owned fresh food marketplace to host the City's Green Living Workshop Program in an effort to increase awareness of this program. Due to the substantive increase in participation, the SWM will continue to partner with the City's Solid Waste Department to sponsor free classes to the public on topics such as green cleaning, natural lawn care, water conservation, rain gardens, and the use of rain barrels . • As a result of increased use by local organizations of charity car wash ticket programs run through the Pacific Northwest Car Wash Association and Brown Bear Car Wash, the City will reduce the number of fish friendly car wash kits available to the public. These kits are designed to divert wash water to the sanitary sewer system and are loaned out by the City for charity car washes at no cost. Due to more organizations using the charity car wash ticket programs, only nine kits were checked out in 2017, less than in previous years. • Provide educational markers to be installed near catch basins that drain to the MS4. The markers inform the public that the drains discharge to local waterways . • In 2018, SWM will launch a pet waste campaign in a targeted section of the City. The pet waste campaign will be based on social marketing principles, and will include audience and behavior research, identification of motivators and barriers to picking up pet waste, and the adoption of specific strategies to address the identified motivators/barriers. Audience and behavior research will consist of literature reviews of other pet waste programs, focus groups, and a door-to-door survey i n the targeted area. These efforts will allow staff to identify specific behaviors to target. As part of the program, the City will conduct pre and post surveys in the pilot area to measure program effectiveness . Staff will conduct outreach and enlist the help of local pet-related businesses to help get the message out, as well as table at local community events. Outreach will 30 2018 NPDES Annual Report-Attachment 1 City of Federal Way also include a press release, social media posts, and a pet waste specific page on the Surface Water website. Residents will be asked to sign a "Scoop the Poop Pledge," and given tools such as bag dispensers, mini flashlights, and reminder stickers to help them in their efforts of regular pickup. Water quality staff will also conduct monthly fecal testing within the watershed to determine trends in water quality data. • SWM will partner with staff from the City's Solid Waste department to initiate Social Media Marketing efforts in 2018, which will consist of a Public Works Facebook page . SWM will use the page to reach a broader segment of our residents, and to advertise events, promote programs, and post related news and events from other sources to increase awareness of stormwater issues. • In 2017, SWM Staff identified the three most frequently used languages within the City for those whom English is a second language and began to identify avenues for translation of various public education and outreach materials. While researching what materials were available regionally in other surface and stormwater programs, SWM staff determined a need for materials to be transcreated, (translation of intent as well as words into another language). In 2018, SWM staff will utilize this data to develop a plan for transcreation of frequently used education and outreach materials as well as BMP fact sheets that are most commonly used for water quality correction notices sent to area businesses. The City intends to seek out regional partners for common education and outreach products for this effort. • SWM plans to utilize stormwater pond signs as part of an education and outreach effort. Currently pond signs are text heavy and visually unappealing. SWM will work with a graphic designer to produce signs that are informative, technically accurate, and visually attractive. • In 2018, SWM staff will develop a plan for re-implementation of a Stream Team or a Stream Stewards program and research the viability of an Adopt a Drain program . • In 2018 SWM will support the regional efforts of the Don't Drip and Drive campaign by promoting the campaign on social media, recruiting automotive businesses to participate, and serving on the Stormwater Outreach for Regional Municipalities ( STORM) Don't Drip and Drive working group. Public Involvement & Participation The City encourages the public and interested parties to participate in the decision-making process involving the development and implementation of Permit related activities and programs. Opportunities for public participation in the development of the SWMP include the following: • March 5, 2018 Land Use and Transportation Committee meeting. • March 20, 2018 City Council meeting. The Council reviews the programmatic and policy changes proposed under the SWMP and allows public comment on all agenda items. • The City's Surface Water Management webpage displays the updated SWMP and the Annual Report. Opportunity for public comment and part,icipation is made possible via e-mail year round. 31 2018 NPDES Annual Report-Attachment 1 City of Federal Way Illicit Discharge Detection & Elimination Federal Way maintains a robust Illicit Discharge Detection & Elimination (IDDE) Program designed to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4. In 2018 SWM staff will: • Continue to inspect private commercial stormwater systems that discharge into the City's MS4 to ensure maintenance complies with standards outlined in the Permit. In 2017 SWM Staff initiated an education outreach program into the commercial site inspection program that provided advance notice and site specific information of stormwater systems to property owners and their representatives. In addition, this outreach program provided information on BMPs targeted to each site's commercial activities and land use. In 2018, SWM staff will continue to incorporate this outreach effort, and at year's end, will review data from 2017 and 2018 to determine if there were any patterns of improvement or decrease in compliance related to this effort. • Enforce Ordinance 09-619 which prohibits non-stormwater discharges into the City's MS4. Examples of illicit discharges include trash, construction materials, petroleum products, paint, pesticides, fertilizers, soap, and wash water. SWM implements escalating enforcement procedures and actions pursuant to those outlined in the Federal Way Revised Code. • Provide follow-up training to municipal staff, who, as part of their normal job duties, may observe an illicit discharge in the field. Training includes how to identify a potential illegal discharge and how to properly report and respond. • Continue to update the map of the City's MS4. The map is updated to reflect new connections and changes based on field verification and SWM's Video Inspection Program. In addition for 2018, SWM staff will be concentrating on updating the outfall identification and mapping system currently in use. • Continue development of IDDE database created in 2017 for staff use. The database is intended to increase efficiencies in reporting and recording spills and respective response. The database was created in 2017 and during 2018 will be updated to allow for geographic and trend analysis. The ultimate goal is a database which allows staff to target hot spots and areas of repeated water quality violations. • Continue to enhance enforcement program by working with the City's Law Department to create Voluntary Compliance Agreements, and update policies for enforcing monetary penalties. • Review and update of IDDE Field Manual Controlling Runoff from Construction Sites Construction site run-off is a major contributor to water quality degradation in the greater Puget Sound region. To address this issue, the City adopted the current King County Stormwater Design Manual and the City of Federal Way Addendum in 2016. Changes were made to development-related standards in order to make LID the preferred and commonly used approach in site development. During 2018, City staff will 32 2018 NPDES Annual Report-Attachment 1 City of Federal Way continue to: • Conduct site plan review, inspection, and enforcement to meet standards for both private and public projects in order to reduce pollutants in stormwater runoff to the MS4 from new development, redevelopment and construction site activities. • Require LID principles and LID best management practices to make it the preferred and commonly used approach to site development. Pollution Prevention, Operations & Maintenance SWM has an ongoing program to reduce storniwater impacts associated with maintenance and operations of City streets, facilities, and properties. The program applies to drainage infrastructure, which includes catch basins, pipes, open channels, as well as residential and regional retention/detention facilities. In 2018, the SWM maintenance crew will: • Continue to inspect known municipally owned and operated stormwater treatment and flow control facilities as required by the Permit. Maintenance of facilities will be in accordance with the standards in the 2016 King County Surface Water Design Manual. • Complete inspection and cleaning (when necessary) of catch basins owned by the City. SWM staff will review the 2008 Catch Basin Circuit Schedule to determine ifthere are any changes that could be made to continue meeting permit requirements. • Comply with the Stormwater Pollution Prevention Plan for the maintenance and storage yard owned by the City located at 31130 28 1h Avenue South. Staff will continue to review policies and procedures to ensure proper pollution management practices are consistently being implemented and documented. • Inspect facilities vulnerable to surface water related problems during and after major storm events to ensure the systems are functioning properly, and to determine/conduct any maintenance or repair needs. • Use the Video Inspection Program as a tool to proactively manage the stormwater system to prevent flooding, drainage problems and water quality problems. The program also supports several NPDES related activities including on going comprehensive mapping of the system, evaluation of management practices, and the improvement of the ability to trace spills and identify illicit connections to the MS4. Monitoring A collaborative monitoring program is paid for by Western Washington NPDES Permittees, administered by Ecology, and designed to monitor and evaluate the effectiveness of the best management practices specified in the Permit. The goal of the monitoring program is to provide an unbiased assessment of whether stormwater management actions are resulting in genuine progress towards regional water quality targets. In 2018, the City will continue to pay into the collective fund and support the implementation of the three components of the Regional Stormwater Monitoring Program: • In-stream monitoring to measure whether the health of lowland streams and shorelines in Puget Sound is improving or declining. 33 2018 NPDES Annual Report-Attachment 1 City of Federal Way • Stormwater effectiveness studies to provide widely applicable information about what best management practices work, or don't work, and how to improve stormwater management. • Source Identification Information Repository designed to share information about source identification and elimination methods and identify opportunities for regional solutions to common illicit discharges and pollution problems. Conclusion The Annual Report and SWMP update is posted on the City of Federal Way website at: http://www.cityoffederalway.com/sites/default/files/Documents/Department/PW/Surface%20Water/com bined%20files.pdf. If at any time the City is unable to comply with terms and conditions of the Permit, staff must notify Ecology within 30 days of becoming aware that non-compliance has occurred. Written notification must include a description of the non -compliance issue and steps planned or taken to achieve compliance. The City remains in compliance with the Permit and is using all known, available, and reasonable methods of prevention, control, and treatment to prevent pollution into the surface waters of Washington State. 34 2018 NPDES Annual Report-Attachment 1 City of Federal Way CALENDAR OF NPDES PERMIT RELATED ACTIVITIES 2013-2018 The timeline below provides an overview of the major activities and deadlines for implementing current and upcoming permit requirements. 1i, , ,,. Progran:t 1,Co~ A. Stormwater Management Plan C.1 Public Education & Outreach C.2 Public Involvement C.3 Illicit Discharge Detection & Elimination C.4.a-f Control Runoff from Development C.5 Municipal Pollution Prevention, Operation & Maintenance S8.A Track costs and permit related activities. Update the SWMP annually. Continue Public Education Program and create stewardship opportunities. By March 31: Include description of internal coordination in Annual Report. Measure change in behavior for 1 target audience. By February 2: Use measure of behavior change to improve program. Provide opportunities for the public to participate in SWMP decision-making. Post current Annual Reports and SWMP Plan online by March 31 51 of each year. Implement the Illicit Discharge Detection & Elimination Program . Provide staff training . Maintain map of the MS4. Implement program addressing construction and post construction runoff. Perform MS4 maintenance and inspections. Provide staff training. By Dec 31: Update City code to revised Appendix 1 standards. Revise development codes to make LID the preferred approach. By Dec 31: Field screen at least40% of MS4. By March 31 : Submit a summary of the review& revision of City codes. By Dec 31: Update maintenance standards to revised manual/code standards . .Ian· 2011 By Feb 2: Update ordinance if needed. Field screen 12%of MS4 . Achieve at least80% of scheduled inspections. By August 1: Inspect all catch basins or document alternatives if used. Provide description in each Annual Report of stormwater monitoring or stormwater-related studies conducted . 35 2018 NPDES Annual Report-Attachment 1 City of Federal Way fi" .. . 2015 ; ·i t( -f' -... ' Pregmn 201S~g . :2QJl4 '~2016 au Jan,.,.JuJy .~ ........... ntatlon ' ~ 1 :r ,. . _.J ·, ~ .. · »11 ·-.. Option 1-By Aug 15: Pay into the monitoring program. By Dec 31 : Notify S8.B Status & Ecology which Trends Monitoring option selected for Option 2-status and trends Oct 1: Beg in monitoring . By July 31 : monitoring Annual reporting per Ecology approved Quality Begin stream marine near Assurance Project Plan (QAPP). monitoring. shore. Option 1: By Aug 15, Pay into the monitoring program . S8.C. By Dec 31 : Notify Option 2: Effectiveness Eco logy which option By Feb 2, Monitoring selected for Submit Oct 1: Fully effectiveness QAPPto implement monitoring . Ecology. stormwater Annual reporting per Appendix 9. monitoring By Oct 1: program. Begin flow monitoring . S8.D Source Identification By Aug 15: Pay into the monitoring program . & Diagnostic Monitoring 36 20 18 NPDES Annu al Repo rt-Attac h ment 2 City of Fed eral Way Attachment 2 -Description of 2017 Public Education Activities Public Events In 2017 Surface Water Management Division sought to create a more public presence. To this end, City staff and volunteers tabled at three community events over the summer including the Federal Way Farmers Market, Federal Way Kid's Day, and one of the City's "Movie in the Park" nights. Focus Groups The Surface Water Management Division partnered with the Solid Waste & Recycling Division to conduct five resident focus groups in 2017. A total of 20 people participated in the focus groups. Topics included community outreach methods, feedback on public event booths, and three on pet waste. Storming the Sound with Salmon Program The Storming the Sound with Salmon program is an annual stormwater education program developed and implemented by the City and the School District in 2012 . The program includes classroom curriculum focusing on storm water education and provides students with the opportunity to raise salmon at their school. At the end of the school year, students participate in a salmon release event where they release the salmon into a local creek and spend the day participating in outdoor learning at a local park. In May, the City held four salmon release events serving over 900 students from 35 different schools. Waterworks Grant The Waterworks grant, awarded to the City on April 13, 2016 by the King County Natural Resources and Parks Waste Water Treatment Division, provided the City funding to create a video on the Storming the Sound with Salmon Program. The video will be used as a tool for other jurisdictions who may be thinking about starting their own similar program . Filming began in December 2017, with video completion in January 2018. Upper Joe's Creek Watershed Grant The City was awarded a grant from the Washington State Department of Ecology Water Quality Algae Control Program in 2014. The goal of the grant project is to identify, control, and reduce external sources of nutrients into the Twin Lakes (Lake Lorene and Lake Jeane). Education activities related to the grant in 2017 included a fact sheet and a public information meeting for residents ofthe watershed . Green Living Workshops The Surface Water Management Division and the Solid Waste & Recycling Division staff collaborate to provide free educational workshops for residents on topics related to stormwater and sustainability. Last year's topics included: Green Cleaning, Marine Resources & Pollution Prevention, Bulky Item Recycling Options, Attracting Butterflies, Bees & Birds, Worm Bins & Backyard Composting, and Fruit Tree Pruning. 37 201 8 NP DES An nu al Report· Attac hment 2 City of Federa l Way Volunteer Events The Surface Water Management Division recognizes and appreciates the hard work of volunteers that donate their time to improve the water quality of stormwater and our local surface waters. The City held five volunteer events in 2017 totaling 286 volunteer hours. Volunteer activities included removing invasive plants and cleaning up local parks and streams. Newsletters Public education staff produced quarterly newsletters that covered a variety of topics on pollution prevention and general awareness of stormwater related issues. In 2017, staff produced their first e-newsletter. Newsletters will now be available in both hard copy and digital forms. Enviornmental Coalition of South Seattle (ECOSS) The City collaborated with ECOSS, a non-profit organization, which provided multilingual stormwater outreach to 25 businesses in the City. ECOSS provided free spill kits, custom spill plans and training so businesses know how to quickly deal with spills and illicit discharges. Car Wash Program The City's car wash program informs businesses and charity groups that it is a violation of City Code to allow dirty soapy water from car washing to enter storm drains. Realizing that car washes are an important fund raising tool for many groups in the community, the City offers an environmentally safe solution. The City has special kits available that pump wash water into the sanitary sewer system, keeping contaminants out of local surface waters. During 2017, seven charity organizations checked out the kits nine times, at no charge, from the Public Works Department. The City also advertises charity car wash ticket programs through the Puget Sound Car Wash Assocation (PSCWA) and Brown Bear as alternatives to the car wash kits. This year local organizations bought 360 car wash tickets through PSCWA and 4,189 through Brown Bear. Various Publications Each year, the Surface Water Management Division produces new and updated public education materials as needed. In 2017, some of the materials created included: Pet waste brochure, general SWM brochure, "Nutrients in our Waters" bookmark, "Scoop the Poop" stickers and pet waste leash bags. Training City staff participated in a number oftrainings in 2017 related to the Citys Stormwater Management program. Trainings varied in the number of staff in attendance. Internal Training: NPD ES presentation to Land Use and Transportation Committee & City Council IDDE Tra i ning for Fir e Department IDDE Training fo r Police Department IDDE Re sponse Tra i n i ng for Field staff Amanda Database Prog ram Vueworks Database program Webs ite Training 38 2018 NPDES Annua l Report-Attac hm ent 2 External Training: Social Media Training CESL Training for Inspectors King County Stormwater Design Manual Training Certified Stormwater Inspector Training Trenching and Shoring Certification Confined Space Certification Pipe Assessment Certification Manhole Assessment Certification Lateral Assessment Certification Automated Sustainable Stormwater Design with XPDrainage Webinar Asset Management as a Process Workshop Planning for Infrastructure Replacement Workshop 3 9 City of Federal Way 2018 NPDES Annual Report-Attachment 3 City of Federal Way Attachment 3 -Evaluation & Measurement of a Selected Education Program Summary The City of Federal Way has been partnering with ECOSS (Environmental Coalition of South Seattle) to provide multicultural outreach on spill kits to businesses in Federal Way since 2013. In 2017 ECOSS engaged with 25 multicultural businesses on behalf of Federal Way to teach them about stormwater pollution prevention, help them save money by providing spill kits at no cost, and promote the protection of Puget Sound. The Surface Water Management Division chose 25 multicultural businesses to work with, based on the most active violators. Of these 25 businesses, a portion had received spill kits in the past. Thirteen spill kits were delivered, 12 provided post-service surveys, and none declined service. ECOSS staff provided outreach materials in multiple languages, including Spanish, Vietnamese, Korean, Somali, Mandarin/Cantonese, and other languages as needed. ECOSS worked with a social marketing consultant to determine the perceived barriers and benefits of these businesses that would either prevent or motivate them to participate in the program. With their barriers and benefits research they provided a number of outreach materials to the businesses: • Program Brochure • Instruction Poster • Spill Kit Content Sheet • Pledge Sheet • Spill Plan • Site Map ECOSS conducted initial and follow-up visits to all businesses. During initial visits, staff conducted a baseline survey of owners or staff to get a sense of levels of knowledge of stormwater issues and beliefs about the responsibility ofthe business to clean up their own spills. A representative sample of the businesses were then contacted to complete a post-survey. When two or more years have passed since an initial visit to a business, ECOSS treats the business as a new site visit and provides all of the same resources as they do for an initial visit. 40 2018 NPDES Annual Repo rt-Attachment 3 City of Federal Way Types of businesses visited: • 92% Automotive • 4% Service • 4% Washing Languages spoken: • 60% Spanish • 24% Russian • 8% English • 4% Korean • 4% Punjabi Outcomes for 2017: • 25 businesses received spill training, a spill kit, spill plan, and site map. Recommendations and Next Steps: • Continue providing the program in 2018 in order to solidify knowledge of spill prevention and clean-up within business community and build long-term relationships. • Revisit businesses to provide updated training as needed. • Allocate more staff time to program . City staff is working on compiling data on spill kit outreach in the City from 2013-2017 in order to determine trends among the businesses reached and assess next steps. 41 2012 2013*2014 2015 2016 2017 2018*2019 % inspected 100%100% Average sump percent full % requiring cleaning 19%31% 2012 2013 2014 2015 2016 2017*2018 2019 % inspected 100% Average sump percent full % requiring cleaning 16% 2012 2013 2014*2015 2016 2017 2018 2019* % inspected 100%100% Average sump percent full % requiring cleaning 37% 2012 2013 2014*2015 2016 2017 2018 2019* % inspected 100%100% Average sump percent full % requiring cleaning 18% 2012 2013*2014 2015 2016*2017 2018 2019* % inspected 100%100%100% Average sump percent full % requiring cleaning 7%16% 2012*2013 2014 2015*2016 2017 2018 2019 % inspected 100%100% Average sump percent full % requiring cleaning 68%10% 2012*2013 2014 2015 2016*2017 2018 2019 % inspected 100%100% Average sump percent full % requiring cleaning 68%8% * = Year Cleaned 100% = 100% Inspected Summary of CB Inspections and Cleaning 2012 - 2019 - NON ARTERIAL CBs Weyerhaeuser (611) Campus (1856) Twin Lakes (1854) Hylebos (1249) Dumas Bay (326) Lakota (1117) Steel Lake (2119) Arterials are inspected every year LEGEND 42 VueWorks No IDDE Discovery Property Name Physical Address Discovery Date Enforcement Completed Date Parcel Number ERTS No Current Status Type of IDDE S-0117-0071 Hotline N/A S. 303rd & 16th Ave S 18-Jan-17 FALSE 18-Jan-17 N/A N/A PW Admin recieves voicemail stating that a cardboard box with 24 1-quart oil containers left on side of road at S. 303rd St & 16th Ave. S. Box is degraded and containers seem filled but are sealed. Complainant concerned that a car could run over them and possibly cause a spill. Box needs to be picked up. Staff investigated the area and found the box of oil containers. Oil brought back to the maintenance shop for disposal. No further action required. Other S-0117-0087 Hotline N/A 37330 17th Ave. S.19-Jan-17 FALSE 19-Jan-17 N/A N/A SWM crew investigated and found very small amount of oil on road. Crew put down absorbent and swept up. Spill S-0117-0098 Email TOO HOYTIE TOYTIE LLC 34024 Hoyt RD SW 19-Jan-17 FALSE 30-Jan-17 3089000320 N/A Report of Grease, oil and garbage contamination all around and in dumpster enclosure behind shopping center. Inspectors worked with Property Manager to clean up dumpster enclosure.Spill S-0117-0100 Internal SWM Kitts Corner West SWM Property South of Address S 336th St west of Pacific Hwy S.24-Jan-17 FALSE 24-Jan-17 202104-9069 N/A Fire put out at homeless camps allegedly on SWM property at Kitts Corner West, south of S 336th St & west of Pacific Hwy S. Other S-0117-0114 ERTS Regency Ridge Condominimum 1966 S. 368 PL 25-Jan-17 FALSE 25-Jan-17 7212450000 670266 Report of van leaking oil on ground. Inspector Mike Fyles Investigated and spoke with the home owner regarding the van parked in her driveway. Her explanation was that last week the van was parked head in up her steep slope driveway. A container with a small amount of anti-freeze leaked in the trunk of the van and some did drip and stain the driveway. The amount on the driveway is insignificant. The van is now backed into the steep driveway at an angle. Any rain or heavy moisture accumulated on the van is dripping down the front bumper of van and makes it appear as though the van is constantly leaking. It is only rain water. Spill S-0117-0116 Internal SWM Wolf Truck 2110 S. 341st Pl.20-Jan-17 TRUE On-going 2121049085 670818 Staff continue to work with business owner, lessee and property owner to come into compliance. Issue onsite is turbid discharge from lower parking lot. Poor BMPs S-0217-0097 Internal SWM N/A 31811 6 PL SW 09-Feb-17 FALSE 13-Feb-17 721049093 N/A Active Illicit Discharge of highly turbid water into Fisher's Pond from a SF home construction site. Property owner installed BMPs to stop discharge of turbid water.Poor BMPs S-0217-0119 In Person Ukraine Baptist Church 37515 8th Ave. S.13-Feb-17 FALSE 2/16/2017 3221049091 N/A Erosision and sediment controls have been installed following turbid discharge.Poor BMPs S-0217-0127 Hotline N/A S 341 ST and 20 AVE S 16-Feb-17 FALSE 16-Feb-17 N/A N/A Illicit discharge by 2 contractors working at the intersection. SWM Inspectors worked with contractors to install sediment control. No further action required at this time. S-0217-0146 Police N/A 111 S. 344th St.17-Feb-17 FALSE 21-Feb-17 N/A 670817 Spill is result of collision between 2 semi trucks resulting in a punctured fuel tank. Approximately 15 g of diesel made it to the street, and less than 10 g to stream (via catch basin, ditch, tightline and then to stream). Stream is between 1st Ave and Pacific Highway. Maximum potential amount of diesel spilled is 75 g and it is all contained. Called report into ERTS. Spill S-0217-0191 Police N/A 4026 SW 328TH STREET 28-Feb-17 FALSE 28-Feb-17 8732030450 N/A Oil spill reported by FWP. Maintenance staff followed up and no evidence of spill found at address. No further action required.Spill S-0317-0003 In Person Trellis Apartments 35316 25th Ave SW 01-Mar-17 FALSE 6/9/2017 1761500200 N/A Inspector noticed turbid water flowing into catch basin. Staff visited site and confirmed that turbid discharge had stopped and catch basin was cleaned. No further action required at this time.Poor BMPs S-0317-0084 Hotline N/A 20th Pl SW south of house 29635 16-Mar-17 FALSE 16-Mar-17 N/A N/A 6 jugs of some kind of liquid dumped on side of road of 20th Pl SW just south of address 29635 20th Pl SW. SWM and Maintenance Staff investigated and removed containers for disposal. No further action required at this time. S-0317-0088 Internal SWM Federal Way High School 30611 Pac Highway S 10-Mar-17 FALSE 10-Mar-17 821049001 N/A Surface Water Inspectors observed heavy turbid water being discharged into the Public mS4 from the construction activity taking place at Federal Way High School by contractors. Inspectors told the contractors to stop pumping and they complied. Discharge eliminated. No further action required at this time. Other S-0317-0095 Hotline Spectrum Business Park 1710 S. 341st Pl 18-Mar-17 FALSE 29-Jun-17 3903800130 N/A Serious water pollution problems. City has not responded to past complaints. WA Dept of Ecology and USEPA will be contacted again for City's non-response to stormwater pollution. Automotive businesses at 1710 S. 341st Pl and within this commercial site have numerous water pollution issues with oily waste and car parts etc all washing into storm drains. Inspectors perform weekly inspections and no discharges are occurring. No further action required at this time. Poor BMPs S-0317-0096 Hotline Wolf Truck 2110 S. 341st St 18-Mar-17 FALSE 23-May-17 2121049085 N/A Serious water pollution problems. City has not responded to past complaints. WA Dept of Ecology and USEPA will be contacted again for City's non-response to stormwater pollution. Property at 2102 S. 341 St has dozens of truck parked on a muddy lot with tons of oily and muddy runoff pollution. This all goes to East Hylebos Creek. Staff continue to work with business owner, lessee and property owner to come into compliance. Issue onsite is turbid discharge from lower parking lot. S-0317-0104 Internal SWM Federal Way High School 30611 Pac Highway S 13-Mar-17 FALSE 17-Mar-17 821049001 N/A Drove by School during heavy rain discharge of turbid water has stopped, only clean water is now flowing from the property.Poor BMPs S-0317-0106 Internal SWM Brad's Automotive 1714 S 341 ST 13-Mar-17 FALSE 13-Mar-17 3903800130 N/A Inspectors noted spill of transmission fluid. Unable to find leaking vehicle. Business owner was alerted to the problem and took immediate steps to clean up spill by placing absorbants and kitty litter. No further action required at this time.Spill S-0317-0116 ERTS Security Fence Co.1924 S. 341st PL 18-Mar-17 FALSE 23-May-17 2121049082 671637 Inspector site pics and contacted ROW inspector regarding erosion on the ROW. Further inspections indicate that track out is no longer occurring. No further action required at this time. S-0317-0117 ERTS Spectrum Business Park 1710 S 341 PL 18-Mar-17 FALSE 23-Mar-17 3903800130 671637 No other discharges are taking place here. Inspectors perform weekly site visits at this location. No further action required at this time.Spill 43 VueWorks No IDDE Discovery Property Name Physical Address Discovery Date Enforcement Completed Date Parcel Number ERTS No Current Status Type of IDDE S-0317-0118 Internal SWM N/A Dash Point RD & 4 AVE S 15-Mar-17 FALSE 15-Mar-17 N/A N/A Fuel Can possibly tipped over in back of truck and contents spilled onto roadway. Sheen entered storm system and was seen in City Storm Pond. sheen was absorbed and removed from surface of storm pond. No further action required.Spill S-0317-0130 Internal SWM The Ram 31920 Gateway Center S 28-Mar-17 FALSE 31-Mar-17 921049035 N/A Illicit discharge of grease. Large amounts of grease are overflowing onto the asphalt near a storm drain. The storm drain appears to be clean, a slight elevation of the catch basin grate is preventing the grease from flow directly into the structure. Container has been moved and property owner contracted with vactor company to clean up grease. No further action required at this time. Spill S-0417-0017 ERTS The Village 1825 S 330 St 05-Apr-17 FALSE 05-Apr-17 8944450000 671971 CFW Received ERTS # 671971 stating that the groundskeeper for The Village at 330 ST Condominiums has a leaky lawn mower and that gasoline drips out and is causing environmental harm. SWM Inspector conducted site visit and found no evidence of environemental harm. No further action required at this time. S-0417-0119 Internal SWM N/A Intersection of 9 PL S & 295 PL S 24-Apr-17 FALSE 24-Apr-17 N/A N/A Fuel from vactor truck spilled onto road surface. Inspector required Pro-vac to take action and clean up all fuel. discharge eliminated. No further action required at this time.Spill S-0417-0120 Internal SWM N/A 28922 5th Ave S.25-Apr-17 FALSE 28-Apr-17 N/A 672517 Pro-vac was jet rodding a storm line in front of 28922 5TH AVE S Under contract with Insituform who is performing a pipe relining project for the City in the Marine Hills area. Project Inspector Jarred Larson was onsite and observed that during the jet rodding process of cleaning the pipe the pipe was penetrated and a Lake Haven owned fresh water line was struck resulting in a flow of highly turbid, chlorinated water that discharged downstream through the MS4 into City of Des Moines MS4 and discharged into Puget Sound. Lakehave repaired pipe and no further discharges have occurred. No further action required at this time. Other S-0517-0018 Hotline Brookdale Senior Living 31002 14th Ave S.03-May-17 FALSE 03-May-17 821049088 N/A 8 x 5-gal paint drums left on sidewalk in front of business property 31002 14th Ave S. Some of the drums are open. Hazardous if spilled. Drums of paint picked up and disposed of by SWM Maintenance Staff. No further action required at this time. S-0517-0125 Internal SWM Phase V Pac Hwy Project 1200 S. 344th 30-May-17 FALSE 29-Jun-17 N/A N/A SWM Inspector noted an active Illicit discharge of track out and silt into storm drains with no protection, several CB socks have been removed and replaced with trash bags allowing turbid silty flows to enter storm system and flow into a stream. Appears that a vactor has been decanting sediment and water that is sheet flowing across the property and building up against the silt fence and leaking through. Portions of silt fence are missing. CB inserts are needed on both sides of the road down to the discharge point into the stream. Follow up inspections indicate that BMPS have been installed and are working properly. No further action required at this time. S-0517-0126 Hotline N/A 30706 19th Ave S.30-May-17 FALSE 15-Jun-17 921049281 N/A Resident at 30706 19th Ave S, has a swale that is fed by the parking lot of Steel Lake Presbyterian church and 19th Ave S from S 308th. He says when it rains he can see a sheen, like petroleum, in the water running to the lake. No sheen noted during site visit. No further action required at this time. S-0617-0030 Hotline Dana Plaza 31254 Pacific Hwy S.07-Jun-17 TRUE 20-Sep-17 921049223 N/A Possible sewer connection to storm drain. Further investigation indicates damaged sewer line above strom pipe. Private sewer system, and property owner has fixed the sewer pipe issue. No further action required at this time.Poor BMPs S-0617-0045 Hotline N/A 1st Pl S & 1st Way S south of S 340th St 14-Jun-17 FALSE 14-Jun-17 N/A N/A yellow substance in crosswalk of RRFB at corner of 1st PL S and 1st Way S south S 340th St. Has strong fumes and needs to be cleaned up. Maintenance Staff cleaned up and disposed of material. No further action required at this time. S-0717-0020 Hotline N/A 2621 S.301st St 07-Jul-17 TRUE 06-Sep-17 7985000170 N/A Police notified SWM staff that an oil spill had occurred in a neighborhood near 32609 16th Ct. SW and that fire and police were onsite. Children at the residence had dumped fuel out of motorbike. Fuel was cleaned up by police and disposed of by SWM Maint Other S-0717-0033 Hotline Forest Lake Condos 1003 S. 308th 30-Aug-17 FALSE 03-Oct-17 259590-0000 N/A Site visit conducted by SWM Staff. Brush has been cleared from outfall throughout drainage/creek area leading to Easter Lake. Resident is concerned about future growth next summer and possible flooding on west side of parcel from the Matrona Park Villas due to improper drainage on their side of the fence. We asked her to notify the City if there are any future issues and will check this parcel for flooding during winter 2018, as well as overgrowth during summer 2018. At this time, no further action is required. Poor BMPs S-0717-0038 Internal SWM Prime Woodley Campus Drive 952 SW Campus Drive 07-Jul-17 TRUE 06-Sep-17 192104-9005 N/A Inspector found a leaking trash compactor during a site inspection on 7/7/2017. Site visit in Sept. 2017 and dumpster and trash compactor area were nearly spotless. Poor BMPs S-0717-0043 Internal SWM Park 16 LLC 35703 16th Avenue South 12-Jul-17 TRUE 10-Nov-17 2921049107 N/A Inspection during August indicates some basins have been vactored out and clean. Others appear to have been cleaned recently, but currently have debris and contaminants in them. Many catch basins still have a slight petorleum sheen on the surface of the water. The vortex filter vault is still completely full of trash and debris. Follow up inspections in November indicate that BMPS and maintenance has been completed. Poor BMPs S-0817-0006 Hotline N/A 4022 SW 329th Pl 19-Jul-17 FALSE 19-Jul-17 8732040710 N/A Hydraulic spill from Waste Management truck. The driver was collecting up a hill when the line gave way. SWM Staff contacted Marc Davis via email to confirm spill has been cleaned up. Spill S-0817-0007 Hotline N/A Near Redondo Beach in Des Moines 28-Jul-17 FALSE 15-Aug-17 N/A 674509 Contractor has jetted lines that were identified as having shavings in them and cleaned out catchbasins. Filter socks are still in place at outfalls in case there was any residual in pipes not cleaned.Poor BMPs 44 VueWorks No IDDE Discovery Property Name Physical Address Discovery Date Enforcement Completed Date Parcel Number ERTS No Current Status Type of IDDE S-0817-0011 Internal SWM Seatac Village 1800 S. 320th St.25-Jul-17 TRUE 30-Aug-17 092104-9208 N/A The alley behind the row of business on the West side of the parking lot is heavily contaminated with FOG as well as private storm structures on the property. There are FOG producing restaurants, food trucks and grease containers that may have contributed to IDDE. Follow up inspections did not show evidence of FOG in catch basins. No further action required at this time. Poor BMPs S-0817-0049 Hotline Commons Mall - Sears Parking Lot 2001 S. 320th 14-Aug-17 TRUE 28-Aug-17 7622400010 N/A Food grease noted in catch basins. Follow up with property manager indicates that catch basins have been cleaned.Dumping S-0817-0131 Internal SWM Club Palisades 2211 S Star Lake Rd 30-Aug-17 TRUE On-going 720480-0095 N/A 8/30: During a commercial site inspection at Club Palisades, Mike and Leah found that the trash compactor was in poor condition and leaking waste and hydraulic fluids. Possible CB #61 underneath compactor that couldn't be reached and is likely contaminated. Nearby CB #60 shows no evidence of contamination but will likely be contaminated once rainy season begins. Also noted a small amount of paint in CBs #6 and #8 likely from recent paint work on buildings. Joint effort between SWM, Solid Waste and Code Enforcement to address issues on site. Meeting with property management and City Staff during Dec. 2017 to look at options moving forward. Poor BMPs S-0917-0064 Internal SWM N/A 1st Ave. S. and 301st Pl.20-Sep-17 FALSE 20-Sep-17 N/A 675947 Approximately 2 gallons of diesel fuel spilled at the intersection of 1st Ave. South and 301st Place. Fuel does not appear to have impacted surface waters. Maintenance staff placed absorbant pads on spill. ERTS reported to DOE. No further action required. Spill S-0917-0064 Internal SWM N/A SW 300th Pl and 1st Ave S.20-Sep-17 FALSE 20-Sep-17 N/A 675947 ERTS #: 675947 Inspector found 2 gallon diesel spill on roadway from unknown source. Sheen on roadway and strong odor. Federal Way is sending out maintenance to use pads and absorbents to cleanup. Spill cleaned up by Federal Way Maintenance Staff. No impact to surface water. No further action required at this time. Spill S-0917-0094 Hotline N/A 2800 SW Dash Point Rd 26-Sep-17 FALSE 26-Sep-17 N/A 676074 ERTS #: 676074 New environmental violations on parcel #122103-9037. Several trees have been cut and trunks, branches, and debris have been pushed over embankment into flow of Lakota Creek - SW corner of parcel just east of where the creek runs through a large culvert under SW Dash Point Rd. Debris is on north side of road. SWM Staff investigated, no water quality violations. Tree fell naturally and no further action required at this time. S-1017-0048 Internal SWM All Pro Auto 29314 Pacific Hwy S, Unit #103 13-Oct-17 FALSE 13-Oct-17 3040200070 N/A SWM Staff noticed a spill of antifreeze behind All Pro Auto, Unit #103, while conducting their weekly strip mall site checks. There were 2, 55-gallon totes of spent antifreeze nearby, as well as 2 drums of used motor oil. The spill was contained in a small puddle and had not yet reached the storm drain at the SE corner of the parcel. Staff contacted poperty owner and spill was cleaned up. No further action required at this time. Poor BMPs S-1017-0080 Internal SWM Popeye's Chicken 34900 Enchanted Pkwy S.18-Oct-17 TRUE 15-Dec-17 2192600570 N/A During commercial site inspections at Delandria Properties, inspector observed CB#28 had a significant amount of grease accumulated. A 6” PVC pipe is likely the source of the grease but it will need to be traced and preventative measures will need to be employed to prevent future pollution events. Once the CB is vactored all connected lines will need to be jetted and the inside of the structure will need to be steam cleaned. Structure and line have been steam cleaned. No further action required at this time. Poor BMPs S-1017-0120 Internal PW Federal Way High School 30611 Pac Highway S 25-Oct-17 FALSE 31-Dec-17 821049001 N/A Turbid water discharge being caused by the re-grading of the gravel parking lot by the School District and its active use as a staging area for dump trucks and equipment being used by the contractors working onsite. The School District was responsive and placed straw wattles along the upper edge of the asphalt driveway to intercept and filter the turbid water sheet flow. Poor BMPs S-1017-0122 Internal SWM Campeon Market 31009 Pacific Hwy S 25-Oct-17 TRUE 15-Dec-17 821049089 N/A During a commercial site inspection, SWM Inspector observed several water quality violations at Campeon Market, including a leaking dumpster, improper storage of waste and grease, and contamination of bio-swale with some sort of light oil sheen. Fence along SW corner of bio-swale is also damaged. Since fence is along ROW, possible code enforcement issue as well. Property manager has addressed issues. No further action required at this time. Poor BMPs S-1017-0128 Internal SWM AutoZone 27300 Pacific Hwy S 26-Oct-17 FALSE 27-Oct-17 8729920030 N/A Inspector discovered an oil spill at AutoZone during a site inspection. At the time, employees were working to contain a secondary spill that occurred when dumpster was emptied. The primary spill was intentional retaliation against the store, and took place the day before. Inspector recommended the installation of oil absorbent pads in the storm drains, they provided the pads, and inspector assisted with the installation. No further action required at this time. S-1017-0132 Internal SWM White Elephant Car Wash 27607 Pacific Hwy S 26-Oct-17 FALSE 27-Oct-17 7204800184 N/A SWM Staff observed outdoor construction activities while driving by Elephant Car Wash. Several water quality issues were noted, including exposed soils and stockpiles of concrete rubble debris and crushed rock. Also observed 19 full buckets of fluid labeled to be hydraulic that are being stored outdoors without cover or containment that could easily be tipped over or vandalized causing a major spill. Installation of appropriate erosion control cover and containment measures is needed to ensure sediment and debris do not enter the surrounding storm drainage system. Proper disposal or storage of containers of hydraulic fluid is necessary as well. Worked with business owner, and proper erosion control, as well as source control of buckets was completed. No further action required at this time. 45 VueWorks No IDDE Discovery Property Name Physical Address Discovery Date Enforcement Completed Date Parcel Number ERTS No Current Status Type of IDDE S-1017-0141 Internal SWM Black Bear Diner 32065 Pacific Hwy. S.27-Oct-17 FALSE On-going 150050-0120 N/A Illicit discharge observed during commercial site inspection. Business employees admitted that they have been dumping and washing carts and containers into the storm drain. The sanitary sewer drain nearby was dry and contained the water hose used to flush the entire area's contamination into the storm drain. No discharge noted in MS-4.Poor BMPs S-1017-0145 Internal SWM Lakecrest Shopping Center (Valley Harvest Market) 28855 Military Rd S 30-Oct-17 FALSE On-going 421049037 N/A SWM staff observed very poor conditions behind Valley Harvest Market in the Lakecrest Shopping Center at 288th and Military Rd. Dumpster area behind the market is lacking in BMPs, and waste and debris are littering the area. Soapy, contaminated water is entering CBs #11 & #12, and could enter nearby storm drains or impact surface water, along with the litter in the area, if not cleaned up. GIS does not show that these CBs are connected to the City's MS4, but property owner needs to confirm that they are tied into sewer and not storm system. S-1117-0007 Internal PW N/A 4th Ave SW and Dash Point Road 09-Nov-17 FALSE 21-Nov-17 N/A N/A Gene Greenfield called in a report of a white 55 gallon drum with unknown contents located at the intersection of 4th Ave. and Dash Point Road. Drum was in good shape and not leaking. SWM Staff worked with NRC to remove and properly dispose of drum. Further testing indicated potential chrome plating waste. No further action required. S-1117-0026 Hotline Safeway 1207 S. 320th St.09-Nov-17 FALSE 17-Nov-17 1500500020 N/A Lakehaven emailed WQ Coordinator, regarding a large leak/spill of liquid waste under the trash compactor behind the Safeway on 320th. SWM Staff worked with business to clean area around trash compactor. No further action required at this time. S-1117-0107 Internal PW IHOP 178 SW Campus Dr 27-Nov-17 TRUE 08-Jan-18 4159200720 N/A Solid Waste notified SWM of a leaking grease tote at IHOP after observing the discharge on her morning site visits. The grease is actively leaking into the storm drain located outside of the dumpster enclosure area (see linked photos). Business has replaced the grease tote and cleaned the dumpster enclosure and catch basins. No further action required at this time. Poor BMPs S-1217-0015 Internal SWM N/A 31536 42nd Ave. SW, Federal Way, WA 98023 04-Dec-17 TRUE On-going 8731982790 N/A Mike called Mindi at 12pm on 12/04 to report erosion issues at a single-family home work site that are leading to sediment discharges in the MS4. Property owner and contractor installed gravel berms. Issue appeared to be complete, however berms are failing and additional measures need to be put into place. Poor BMPs S-1217-0061 Police N/A 32609 16th Ct SW 12-Dec-17 FALSE 12-Dec-17 104530560 N/A Police notified SWM staff that an oil spill had occurred in a neighborhood near 32609 16th Ct. SW and that fire and police were onsite. Children at the residence had dumped fuel out of motorbike. Fuel was cleaned up by police and disposed of by SWM Maintenance staff. No fuel reached the nearby catch basin. Spill S-1217-0072 Internal SWM Center Plaza 2012 S 320th St.14-Dec-17 TRUE 19-Jan-18 921049297 N/A The grease tote behind the Pac Island Grill and Café Arizona in Center Plaza is in poor condition and grease is running down the sides into the mulch below (see linked photos). There is a CB nearby that didn't appear to be impacted yet, but BMPs need to be installed to clean this up and prevent active discharges. Grease tote has been removed and no further action required at this time. Poor BMPs S-1217-0073 Internal SWM Commons Mall 2001 S 320th St 14-Dec-17 TRUE On-going 7622400010 N/A Grease totes near Mongolian Grill and Doors B-20 and B-22 appear to be in very poor condition. The sides of the totes have grease running down them, and it is discharging to a CB not 5 feet away. It appears that some sorbent has been used in the past, but never swept up and disposed of. CB needs to be cleaned. Poor BMPs 46 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2018 STORM DRAIN CCTV INSPECTION AND ASSESSMENT -85% DESIGN STATUS REPORT AND AUTHORIZATION TO BID POLICY QUESTION: Should City Council authorize SWM staff to bid the proposed 2018 Storm Drain CCTV Inspection and Assessment Project and return to LUTC and Council for bid award, further reports and authorizations? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 12, 2018 CATEGORY: l:8J Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Tony Doucette, SWM Project Engineer it> DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated March 12, 2018. Options Considered: 1. Authorize staff to proceed with design and bid all or part of the proposed 2018 Storm Drain CCTV Inspection and Assessment Project and return to LUTC and Council for authorization to award the project within the available project. budget to the lowest responsive, responsible bidder. 2. Do not authorize staff to proceed and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20 Council Consent Agenda£ · approval. COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 20, 2018 Mark Koppang, ComlT)ittee Chair Jesse Johnson , Committee Member Hoang Tran Committee Member PROPOSED COUNCIL MOTION: "I move to authorize SWM staff to proceed with design and to bid all or part of the 2018 Storm Drain CCTV Inspection and Assessment Project, and return to LUTC and Council for authorization to award the project within the available project budget to the lowest responsive, responsible bidder." (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: D APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-12/2017 47 COUNCIL BILL # First reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: March 12, 2018 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor ~ Marwan Salloum, P.E., Public Works Director Tony Doucette, SWM Project Engineer fr> SUBJECT: 2018 Storm Drain CCTV Inspection and Assessment Authorization to Bid BACKGROUND: The Surface Water Management (SWM) Division of Public Works owns and maintains over 1.2 million linear feet of storm drain pipe and culvert. SWM staff inspect storm drain assets in advance of capital improvement projects and in response to citizen action requests. In 2017, SWM staff identified a need to supplement in- house efforts and programed a capital project to provide additional video inspection and assessment. City Council ' approved the 2017 updates to the Surface Water Management (SWM) Capital Improvement Plan (CIP) on June 20, 2017 and added the 2018 Storm Drain CCTV Inspection and Assessment project. The goal of the project is to proactively inspect storm drain assets and identify maintenance and repair needs before they cause flooding and/or other damage. The project will supplement in-house resources by focusing on inspecting older neighborhoods and those with significant lengths of older, corrugated metal pipes. SWM video inspection efforts regularly identify tree roots, sediment blockages, damaged pipe segments and utility conflicts that require repair or maintenance. Comprehensive neighborhood video inspection efforts also allow SWM to identify large areas requiring repair can result in capital projects like the Marine Hills Stormwater Conveyance System repair. The total budget for the project is $200,000 and is comprised of the following: • 2017 SWM CIP Assessment Budget (carry forward) • 2018 SWM CIP Assessment Budget TOTAL FUNDING AVAILABLE $100,000 $100 ,000 $200,000 SWM staff prioritized the following schedules to inspect based on the estimated age of storm drain assets, storm drain material, and reviewing maintenance requests. The costs shown are estimated and SWM will award schedules as bid prices and available funding allows. A project vicinity map and more detailed area maps are attached for your information. SCHEDULE D ESC RIPTION (MAP NAMES) AMOUNT A Adelaide, Lake Grove and Cold Creek $51,620 B Steel Lake , Laurelwood, Redondo and Redondo Heights $57,000 C Mirror Lake, Easter Lake, Mirror Lake Lakota $45,540 D Dash Point, Palisades, Twin Lakes North $29,030 E Twin Lakes South, Green Gables, Alderdale $88,320 ESTIMATED INSPECTION COSTS $271,510 The anticipated date for advertising is March 2018, with inspections beginning in June 2018. 48 Adelaide Twin Lakes South A l d e r d a l e La u r e l w o o d Easter Lake Twin Lakes North Dash Point R e d o n d o H e i g h t s Mirror Lake Lake Gro v e Steel Lake Mirror Lake Lakota R e d o n d o Gr e e n G a b l e s C o l d C r e e k I- 5 F W Y N I-5 F W Y S SR 18 H W Y E I - 5 F W Y S I-5 F W Y S I- 5 F W Y N I- 5 F W Y N I- 5 F W Y N I-5 F W Y N I-5 F W Y S I-5 F W Y S MAR I N E V I E W D R S W C A M P U S D R 1S T A V E S S 272ND ST SW 336TH ST S 320TH ST * PA C I F I C H W Y S S 336TH ST S 356TH ST NO R P O I N T W A Y N E 16 T H A V E S S 348TH ST PA C I F I C H W Y S MARINE V I E W D R 1S T A V E S PA C I F I C H W Y S PAC I F I C H W Y S 1S T A V E S Palisades Ü 0 4,0008,0002,000 Feet 2018 Storm Drain CCTV Inspection and Assessment Legend Inspection Map Areas Schedule A Schedule B Schedule C Schedule D Schedule E 49 This page left blank intentionally. 50 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SUBMITTAL OF TRANSPORTATION GRANT APPLICATIONS POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation MEETING DATE: March 12, 2018 CATEGORY: IZJ Consent D Ordinance D Public Hearing D Other D City Council Business D Resolution STAFF REPORT BY~r= Winkler, P.E., Deputy Public Works Director DEPT: Public Works Attachments: Memo to LUTC dated March 12, 2018 Options Considered: 1. Authorize Staff to submit grant funding applications under the 2018 PSRC-STP/CMAQ, Safe Routes to Schools , and Highway Safety Improvement Program grant programs . 2. Do not authorize staff to submit grant funding applications under the 2018 PSRC -STP/CMAQ, Safe Routes to Schools, and Highway Safety Improvement Program grant programs and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option l to the March 20, 2018 City Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2018 consent agenda for approval. Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of Option 1 to authorize staff to submit grant funding applications under the 2018 PSRC -STPICMAQ, Safe Routes to Schools, and Highway Safety Improvement Program grant programs. " (BELOW TO BE COMPLETED BY CITY CLERK 'S OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinan ces only) REVISED-12/2017 51 COUNCIL BILL# First reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: March 12, 2018 City Council CITY OF FEDERAL WAY MEMORANDUM Jim Ferrell, Mayor ~ \ 1 _ ~ Marwan Salloum, P.E., Public Works Director'"V ~esiree Winkler, P.E., Deputy Public Works Director/Stree t Systems Manager SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Submit Applications BACKGROUND: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2018 PSRC -STP/CMAQ Regional and Countywide Competition funding cycle, Safe Route to School Program, and the Highway Safety Improvement Program. Project (Funding Phase) Gnat Estimated Project Cost Possible Grant Funds Street Asphalt Overlay Program -SW320th Street (ll 1 Ave SW to 3r Place SW) (Design and Construction) PSRC Countywide Preservation $900,000 $612,000 (Federal Funds) Street Asphalt Overlay Program -SW 3561 Street (15 1 ' Ave SW to 41 Place SW) (Design and Construction) PSRC Countywide Preservation (Federal Funds) $1,300,000 Adaptive Signal Control System -Phase 3 -City wide (Desil(n and Comtr11ction) PSRC Countywide $800,000 (Federal Funds) Pacific Hwy S -Non-Motorized Corridor - 16th Ave S-S 308th to S 288th (Design) PSRC Countywide Non-Motorized $800,000 (Federal Funds) Lakota Middle School Safe Route to School (SRTS) - SR 509: 21st Ave SW -SW 312 1h St (Design and Construction) Safe Routes to Schools Program $1,500,000 (Federal Funds) Sacajawea Middle School Safe Route to School (SRTS) - $875,000 $680,000 $680,000 $1,200,000 SR 509: 550 ft. west of 11th Pl S to 350 ft. east of 11th Pl S -(Design and Construction) Safe Routes to Schools Program $1,500,000 (Federal Funds) K:\LUTC\2018\3-March 2018\03-12-2018 Grant Funding for Transportation Projects.doc 52 $600,000 Required City Match $288,000 $425,000 $120,000:l $120,000L $300,000j $900,000" March 12, 2018 Land Use and Transportation Committee Grant Funding for Transportation Improvement Projects Page2 ;h'ojecC fF_,lingP/utss) C..Qt Estimated Bi:oJect Cost City Safety Program-(Citywide-Systemic) Run off road / Hit fixed object Remediation (include high friction surface; signage; guard rail) -Locations to be Determined (Desi n and Constructi011) Highway Safety Improvement $800,000 $720,000 $80,000 Program (Federal Funds) City Safety Program -Spot Location SW Dash Point Road and 47th Ave SW Com act Roundabout (Desi n and Constructio11) Highway Safety Improvement $975,000 $877,500 $97,500 Program (Federal Funds) 1The required City match for this grant will be provided from the 2020 & 202 l asphalt overlay budget 2The required City match for this grant will be provided from the 2020 & 202 l Capital Transportation Project Funding 3The required City match for this grant was budgeted in 2017/2018 budget and will be part of this project carry forward fund. 4The required City match for this grant was budgeted in the 2017 budget amendment and will be part this project carry forward fund and the City received a $400,000 TIB grant for this project. 5The required City match for this grant will be provided from the 2019 & 2020 Traffic Safety fund (Red light Photo) 53 This page left blank intentionally. 54 COUNCIL MEETING DATE: March 20, 2018 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: GRANT OF $25,000 OFFERED TO THE CITY OF FEDERAL WAY FOR THE COMPLETION OF THE PERIODIC REVIEW OF THE SHORELINES MASTER PROGRAM POLICY QUESTION: Should the Council approve the staff continuing application to receive the non-competitive grant for $25,000 to aid in the State mandated periodic review of its Shorelines Master Program? COMMITTEE: LAND USE AND TRANSPORTATION CATEGORY: X Consent D City Council Business D Ordinance D Resolution MEETING DA TE: March 12 , 2018 D D Public Hearing Other STAFF REPORT BY: Robert "Doc"_ Hansen,_Plannin g_Manager _____ .~~ .. ~::_~._o_rn_m_u_n_ity_D_e_v_el _o_pm_en_t __ Attachments: Staff Report Options Considered: • Accept the $25,000 grant being offered by DOE • Do not accept the grant being offered by DOE TION: Mayor Recommends Approval COMMITTEE RECOMMENDA TlON: I move to f orward th e Mayor's recommendation to acc ept a $25,000 grant from DOE to aid in completing th e mandated Shor elines Manag ement Program p eriodic review to the March 20, 2018 consent agenda for approval. Committee Chair, Mark Koppang Committee Member, Jesse Johnson Committee Member, Hoang Tran PROPOSED COUNCIL MOTION: "I move approval of the Mayor 's recommendation to approve acceptance of the $25,000 grant offered by DOE to aid in completion of the mandat ed Shorelines Management Program periodic r eview" (BEi.OW TO BE COivf PlETED BY CITY CLERK 'S OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinan ces only) REVIS ED -12/20 l 7 55 COUNCIL BILL# First reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: March 12, 2018 CITY OF FEDERAL WAY MEMORANDUM LUTC City Council Members Jim Ferrell, Mayor Brian Davis , Community Development Director ..15"~ Robert "Doc" Hansen, Planning Manager Wt·~ I To Prepare and Accept an EAGL Grant of $25,000 Aiding in the Completion of the Required Periodic Review of the Shorelines Management Program Background Information: The Shoreline Management Act (SMA) requires a periodic review for each jurisdiction's adopted Shorelines Management Program. Local governments must review amendments made by the Department of Ecology or State Legislature to the SMA and rules that may have occurred since their master program was last amended. Federal Way completed an update of its Shoreline Master Program in 2011, and is required to review changes to the comprehensive plan and development regulations to determine if shoreline policies and regulations remain consistent with State laws and policies. Federal Way will consider and evaluate during this review whether to make amendments to be conformance with changed laws. The City will also review changed circumstance, new information or improved data which has occurred since the latest update in 2012. This periodic update is due to be submitted to the State by June 30, 2019. Ecology Administration of Grants and Loans (EAGL) On November 3, 2017 the City received a letter from Brian Lynn, Coastal/Shorelines Section Manager for DOE indicating that the City of Federal Way is being offered a non- competitive grant for $25,000 to be use in the completion of the required periodic review. The money offered must be formally accepted by June 301h of this year. Money can be used for a number of activities and materials necessary in completing the update, including salary towards efforts to complete this plan review. The money can be used for • Cost of materials; • Staff hours for operations involved in research of the adopted program and relevant changes to laws and policies that have been adopted by the State legislature or DOE; • Hours dedicated to public participation programs and activities which are required in the review and update of any regulations implementing SMA; 56 • Travel and training necessary for completing the periodic review There are no match requirements to receive this money. Reimbursement for any staff hours will have to be documented before money is transferred, and quarterly reports are required until all of the funds are expended. Before making formal application to receive the funds, City Council is requested make decision to receive the grant. 57 This page left blank intentionally. 58 COUNCIL MEETING DATE: NIA ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COMMUNITY DEVELOPMENT DEPARTMENT WORKLOAD POLICY QUESTION: NI A. At the request of committee members, a presentation will be made showing the current workload of the Community Development Department. COMMITTEE: Land Use and Transportation CATEGORY: D Consent D City Council Business STAFF REPORT BY: Brian Davis Options Considered: NI A MAYOR'S RECOMMENDATION: NIA D Ordinance D Resolution NIA Council Initial/Date MEETING DATE: March 12, 2018 Public Hearing Other DEPT: Community Development DIRECTOR APPROVAL: / 2 /2 7. / ;r -:.,,.......,,_.ln::..,.itia-1/D--a-te--'- COMMITTEE RECOMMENDATION: The presentation is informational and proposes no recommendation at this time. NIA NIA NIA Committee Chair Committee Member Committee Member (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -12/2017 59 COUNCIL BILL# First reading Enactment reading ORDINANCE# RESOLUTION#