PRHSPSC PKT 03-13-2018City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
March 13, 2018 City Hall
5:00 p.m. H lebos Conference Room
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
MEETING AGENDA
Presenter Page Action Council
or Info Date
A. Approval of February 13, 2018 Minutes 3 Action N/A
B. Amendment to the Existing Subscriber Agreement with Hwang 7 Action Consent
Public Safety Testing 3/20/18
C. 2017 Program Year Consolidated Annual Performance Bridgeford 13 Action Public
& Evaluation Report (CAPER) Hearing
3/20/18
5. COUNCIL DISCUSSION ON EMERGING ISSUES
• Follow-up on Rental Inspection Ordinance Review - 30 minutes — Page 52
• Mapping the Coalition — 15 minutes — Page 65
6. PENDING ITEMS
7. NEXT REGULAR MEETING: April 10, 2018
8. ADJOURNMENT
Committee Members
Jesse Johnson, Chair
Mark Koppang
Martin Moore
K:\PRHSPS Committee\2018\03-13-2018 Agenda.doc
City Staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant 11
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City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 13, 2018
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, and Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Andy Hwang, Chief of Police,
Cathy Schrock, Support Services Manager, John Hutton, Parks Director, Steve Ikerd, Parks Deputy
Director, Jeff Watson, Community Services Manager Sarah Bridgeford CDBG/HS Coordinator, Jeri -
Lynn Clark, Executive Assistant, and Mary Jaenicke, Administrative Asst. II.
Guests: Ashley Cormier, Washington CAN
Chair Johnson called the meeting to order at 5:03pm
Commission Comment: None
Public Comment: None
BUSINESS ITEMS
Approval of Minutes
Committee member Koppang motioned to approve the January 9, 2018 minutes as written.
Committee member Moore seconded. Motion passed.
2018/2019 Diversity Commission Work Plan
Mr. Watson reported that in January the Diversity Commission adopted its work plan for the 2018/2019
period. Mr. Watson reviewed the work plan with committee. The work plan includes their values,
mission statement, and four major items. They are working with Advancing Leadership on a Cultural
Fair, which is a new event on the work plan. The fair will take place in August. The name of the event is
"Flavor of Federal Way". A page was missing from the work plan, and the committee wanted to see the
complete plan before they voted on it. Committee member Moore motioned to move this item to the
end of the committee business agenda. Committee member Koppang seconded. Motion passed.
Tony Lind Paving
Mr. Ikerd reported that the city contracted with Tony Lind Paving to repair worn and root damaged
asphalt at seven sites. The repairs were completed at the end of 2017. The City Council must accept the
work as complete to meet the state agencies requirements. There are still some locations that need
repairs, but we did not have enough funding in the budget. Committee member Koppang moved to
forward the acceptance of the Tony Lind Paving asphalt path repair work as complete and
forward the authorization to the February 20, 2018 City Council consent agenda for approval.
Committee member Moore seconded. Motion passed.
Interlocal Agreement Between the City of Federal Way and the South King Fire and Rescue
District to Occupy a Portion of City Hall
Mr. Ikerd reported that the South King Fire and Rescue (SKFR) District has rented space at City Hall
since 2004. They provide fire code safety inspections and plan review permits for the citizens of Federal
Way. Their lease has expired, and both city staff and the SKFR District would like to renew it for another
ten years. Chair Koppang inquired if there had been any discussion regarding purchasing the small piece
of property that they own and incorporating part of the lease payment to pay for that. Mr. Hutton
answered that there has not been any discussion regarding that. Committee member Moore moved to
K:\PRHSPS Committee\2018\02-13-2018 Mins l.doc 3
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 13, 2018 Summary
Page 2
forward the proposed Interlocal Agreement between the City of Federal Way and South King Fire
and Rescue relating to office space in the Federal Way City Hall building to the February 20, 2018
consent agenda for approval. Committee member Koppang seconded. Motion passed.
Fifth Amendment for Tree Services
Mr. Ikerd stated that the Parks Department currently has an agreement with Thundering Oak Enterprises
to perform tree services. There have been so many tree issues, that the contract ran out of money. Staff is
asking to add an additional $66,000.00. The contract will expire at the end of 2018. Committee member
Koppang moved to forward the proposed Fifth Amendment between the City of Federal Way and
Thundering Oak Enterprises to the February 20, 2018 consent agenda for approval. Committee
member Moore seconded. Motion passed.
The Humane Society for Tacoma and Pierce County Agreement for Shelter and Related Services
Ms. Schrock stated that the Police Department has been renewing this contract every year since 2010.
Since 2010 there haven't been very many changes; each year there has been small daily incremental
changes to the daily animal fee. This year is the first year that they implemented a few more cost
recovery changes. For the past four years the Police Department has reduced the annual costs. The
Humane Society for Tacoma and Pierce County is the only viable option for the Department. The city is
issuing an average of 2,000 pet licenses a year. Committee member Koppang moved to forward the
Humane Society for Tacoma and Pierce County Agreement for Shelter and related Services to the
February 20, 2018 Council consent agenda for approval. Committee member Moore seconded.
Motion passed.
Agreement between the Washington Traffic Safety Commission (WTSC) and the Federal Way
Police Department to Provide Grant Funding for Traffic Enforcement
Chief Hwang stated that they are seeking approval to enter into an agreement WTSC to accept $3,000 in
grant funds for traffic enforcement. The department received Council approval on November 21, 2017 to
enter into an agreement with WTSC for $29,000. They now want to give the department an additional
$3,000. These funds help with traffic enforcement in many areas such as impaired driving, seat belt use,
distracted driving, and Target Zero Teams. Committee member Koppang moved to forward the IAA
between the WTSC and the Federal Way Police Department to the February 20, 2018 City Council
consent agenda for approval. Committee member Moore seconded. Additional discussion was held.
Committee member Moore would like to see some statistics and data on how this grant helps with
collisions. Chief Hwang stated that traffic enforcement works. When they do more traffic enforcement
campaigns, the numbers drop. Chief Hwang stated that if they can get additional funding for traffic
enforcement, then they will take it. Motion passed.
Goods and Services Agreement for Installation and Electrical Repair of Police Vehicle Emergency
Equipment
Chief Hwang stated they have used this vendor for many years. They install and repair police vehicle
equipment. Some of the equipment includes prisoner and canine containment cages, lighting and push
bumpers. The agreement is effective from January 1, 2018 through September 30, 2020. The total cost
should not exceed $300,000 per year. Committee member Moore moved to forward the Goods &
Services agreement with Systems for Public Safety, Inc. for the installation and electrical repair of
Police Vehicles, to the February 20, 2018 Council consent agenda for approval. Committee
member Koppang seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 13, 2018 Summary
Page 3
Goods and Services Agreement for Police Uniforms, Alterations and Repairs
Chief Hwang reported Bratwear Sound Uniform Solutions produces and repairs and alters jumpsuits,
jackets and pants for the Officers. The total expenditure will not exceed $50,000.. Committee member
Koppang moved to forward the Goods and Services Agreement with Bratwear Sound Uniform
Solutions for Police Uniforms, repairs and alterations to the February 20, 2018 Council consent
agenda for approval. Committee member Moore seconded. Motion passed.
2018/2019 Diversity Commission Work Plan - Continued
Deputy Mayor asked what the budget is for the MLK event. Mr. Watson answered that its $5,000. This
year it was held at the PAEC at no cost. They will revisit on whether or not it can be held at the PAEC in
2019. Committee member Moore requested that the 2018/2019 Diversity Commission Work Plan be
presented at the next City Council meeting. Committee member Koppang moved to forward the
2018-2019 Diversity Commission Work Plan to the February 20, 2018 City Council Business
agenda for approval. Committee member Moore seconded. Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
Update on Rental Inspection Program
Ashley Cormier is the Federal Way organizer from Washington CAN. Ms. Cormier was at the meeting to
discuss a rental inspection ordinance and why it is needed in the City of Federal Way. She stated that
there is a big problem in Federal Way for a lot of renters. Many people are paying high rent and dealing
with substantial conditions. The ordinance will create an oversite department, which is fully funded by
the landlords. Each landlord in Federal Way has to be registered within the city. There is a fee that they
would have to pay based on the size of units that they have.
A very robust discussion was held.
NEXT REGULAR MEETING
March 13, 2018
ADJOURNMENT
Meeting adjourned at 7:17p.m.
5
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SUBJECT: AMENDMENT (0) TO THE EXISTING SUBSCRIBER AGREEMENT WITH PUBLIC SAFETY TESTING
(PST) TO INCREASE TOTAL COMPENSATION FROM $22,500.00 TO $37,500.00
POLICY QUESTION: Should the Federal Way Police Department amend the existing subscriber agreement with
Public Safety Testing to increase the total compensation costs from $22,500 to $37,500. ?
COMMITTEE: Parks, Recreations, Human Services and Public Safety MEETING DATE: Mar. 13, 2018
Council Committee — (PRHS&PSC)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stan McCall, Police Administrative Commander DEPT: Police
............ ............................................ .... .................................................. ..........._.............................................................._....................................... ................................................................................................................... _........._.... _... _._........ ..... _......... ............. _.......................... ..._................................... .__........ _.........
Attachments:
1. PRHS&PSC Staff Memo
2. Amendment #1 (Increasing Total Compensation to $37,500)
Options Considered:
1. Approve the Execution of this Contract Amendment
2.Do not approve this Amendment
MAYOR'S RECOMMENDATION: 1— Approve this contract Amendment Request
MAYOR APPROVAL:
plIlIj t3 DIRECTOR APPROVAL: — t '7/4r
Committe COUnci Initial/Da[
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward contract Amendment #1 of the existing Subscriber
Agreement with Public Safety Testing, for the Recruitment and Testing of police candidates, to the March 20,
2018 Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of `Amendment #1 ' Of the existing Subscriber Agreement
with Public Safety Testing, for the Recruitment and Testing of police candidates, effective January 25, 2016
through December 31, 2019, increasing the total compensation to no more than $37,500, and authorize the
Mayor to sign said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- 1/2015 RESOLUTION #
7
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: March 13, 2018
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Public Safety Testing (PST) — Amendment #1 — Total Cost of Compensation
Increase.
The Federal Way Police Department (FWPD) entered into a Subscriber Agreement with Public
Safety Testing (PST), for the recruitment and testing of police candidates, effective January 25,
2016 through December 31, 2019. The total cost of compensation was originally, $22,500.00
In 2017 the Police Department also contracted with PST to provide a Lieutenant Assessment
Center testing process to establish a list of qualified lieutenant candidates for promotion.
The cost for the Assessment Center process was paid for using funds set aside for the Subscriber
Agreement. This depleted a large percentage of the available funds.
In December, 2017, the Finance Department realized we no longer had sufficient funds to
continue paying PST for their services and recommended that we prepare and submit a contract
Amendment to increase the total cost of compensation from $22,500 to $37,500.
The services provided by PST are excellent and no other vendor meets our recruitment and
candidate testing requirements.
This Amendment will be effective on the date signed through December 31, 2019, and the
compensation rate will remain at $7,500 per calendar year.
1
8
` CITY OF CITY HALL
Federal Way 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
AMENDMENT NO. #1
TO
SUBSCRIBER AGREEMENT
FOR
POLICE OFFICER RECRUITMENT & TESTING
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City" also "Subscriber"), and Public Safety Testing, Inc., a privately owned Washington corporation or
a sole proprietor ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by
mutual consent of the Parties, agree to amend the original Subscriber Agreement for Police Officer Recruitment and
Testing ("Agreement") dated effective January 25, 2016, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced on page one (1) of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor
agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible
for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this
Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
9
AMENDMENT - 1 - 3/2017
CITY OF
L Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
Jim Ferrell, Mayor
DATE:
PUBLIC SAFETY TESTING, INC.:
Printed Name: Jon F. Walters Jr.
Title: President
Date:
STATE OF WASHINGTON )
ss.
COUNTY OF KING )
ATTEST:
Stephanie Courtney, CMC, City Clerk
APPROVED AS TO FORM:
J. Ryan Call, City Attorney
On this day personally appeared before me , known by me to be the of
that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said privately owned corporation, for the uses and purposes therein mentioned, and on
oath stated that he/she was authorized to execute said instrument.
GIVEN my hand and official seal this, day of
Notary's signature
Notary's printed name
10
g1]
Notary Public in and for the State of Washington.
My commission expires
AMENDMENT - 2 - 3/2017
CITY of CIN HALL
��� 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoflederahvay com
EXHIBIT B-1
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the agreed Services, the City shall pay the Contractor an additional
amount not to exceed Fifteen Thousand and no /100 Dollars ($ 15,000.00).
The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this
Amendment shall be an amount not to exceed Thirty Seven Thousand, Five Hundred and no /100 Dollars
($37,500.00).
2. Method of Compensation:
All related professional fees, noted and described on page one (1) of this agreement, and shall remain unchanged
by this amendment.
11
AMENDMENT - 3 - 3/2017
This Page Left Blank Intentionally
12
SUBJECT: 2017 PROGRAM YEAR CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION
REPORT (CAPER)
POLICY QUESTION: Should the City Council approve the 2017 Program Year Consolidated Annual
Performance and Evaluation Report (CAPER)?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: March 13, 2018
CATEGORY:
❑ Consent ❑ Ordinance ® Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Sarah Brid eford DEPT: CD
....................... ... _._.......__............................._.................................... ..._... _........... ... _........................................................... ........... ........... _........................... ........... ..._........... ................................ _._...................................._................. _..................................................... ......_.................. -............... ........................ ..... ._.
Attachments: 2017 Consolidated Annual Performance & Evaluation Report
In 2011, the City of Federal Way became a Community Development Block Grant (CDBG) entitlement
community and adopted its first Consolidated Plan for the 2012-2016 program year period. In August 2014, the
City was informed by the U.S. Department of Housing & Urban Development (HUD) that the City should begin
to plan for use of the CDBG funding with King County because the City is part of the HOME Consortium, which
led to the adoption of a new Consolidated Plan for the 2015-2019 program year period.
The Consolidated Annual Performance & Evaluation Report (CAPER) informs HUD on how the City utilized
CDBG funds to meet various goals. The CAPER is required for each year of the Consolidated Plan program
period. The 2017 CAPER is for the third program year of the Consolidated Plan program period. The Human
Services Commission considered the 2017 CAPER at its regular meeting on Monday, February 26, 2018, and
voted 5-0 to recommend approval of the CAPER.
Options Considered:
1. Approve the 2017 Consolidated Annual Performance & Evaluation Report.
2. Do not approve the 2017 Consolidated Annual Performance & Evaluation Report and give staff
direction.
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
Initial/Date
DIRECTOR APPROVAL -A" 3j�1151
COMMITTEE RECOMMENDATION: I move to forward the 2017 Consolidated Annual Performance & Evaluation
Report to the March 20, 2018 City Council agenda for public hearing.
Committee Chair
Committee Member
13
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 2017 Consolidated Annual Performance &
Evaluation Report and authorize the Mayor to execute all documents associated with the Report for submission
to the U.S. Department of Housing and Urban Development. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 12/2017 RESOLUTION #
14
CITY OF
Federal Way
Consolidated Annual
Performance
and Evaluation Report
(CAPER)
PROGRAM YEAR 2017
THIRD PROGRAM YEAR OF THE KING
COUNTY CONSORTIUM
CONSOLIDATED PLAN 2015-2019
Prepared by
City of Federal Way
Community Services Division
Community Development
Department
15
For more information on the CAPER, contact:
Si necesita esta informacion en espanol, Ilame al:
Jeffrey D. Watson
Community Services Manager
(253) 835-2650
jeff.watson@cityoffederalway.com
or
Sarah Bridgeford
CDBG/Human Services Coordinator
(253) 835-2651
Sarah.Bridgeford@citvoffederalway.com
City of Federal Way
Community Development Department
333258 th Avenue South
Federal Way, Washington 98003
www.cityoffedera Iway.com
City of Federal Way
Jim Ferrell
Mayor
City Council
Susan Honda
Deputy Mayor
Lydia Assefa-Dawson
Jesse Johnson
Hoang Tran
Mark Koppang
Martin Moore
Dini Duclos
Human Services Commission
Mary Schultz
Chair
Ken Stark
Vice Chair
Julie Hiller
Jack Stanford
Sofia Mayo
Kathryn Scanlon
Annette Cummings
Brian Bentley
17
The City of Federal Way was able to utilize roughly $1 million in CDBG funds to accomplish the following
and more:
• Completion of the construction and opening of the Performing Arts and Event Center (PAEC),
creating 17 FTEs while expanding opportunities for local businesses and improving the
downtown corridor;
• Support entrepreneurs with business development assistance resulting in the creation of jobs;
• Provide shelter, food, and counseling for homeless women;
• Build a secure fence for a domestic violence shelter;
• Help families remain in their homes and avoid homelessness through emergency rental
assistance; and
• Provide scholarship assistance for persons with disabilities to take classes that will help them
live independently.
The Federal Way Day Center provides a place for
homeless adults to receive mail, do laundry, prepare
simple meals, access computers, and make connections
to other resources. The Center was made possible with
City general funds, state funds and private donations.
December 2017 marked the first full year of service.
The City, through partnerships and with the use of City general fund dollars, was able to provide
affordable housing to 1,715 residents, complete the first year of service with a Day Center providing
laundry and a host of other services for homeless adults, rehab a domestic violence shelter's security
fence, and develop 341 multi -family units affordable to low income residents, 44 of which are for
homeless veterans and their families. These are just some of the accomplishments achieved in 2017.
ExecutiveSummary ................................................................................................................................... 4
CR -05 - Goals and Outcomes....................................................................................................................1
CR -10 - Racial and Ethnic composition of Persons assisted......................................................................4
CR -15 - Resources and Investments 91.520(a).........................................................................................5
CR -20 - Affordable Housing 91.520(b)...................................................................................................... 8
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ................................12
CR -30 - Public Housing 91.220(h); 91.3200)...........................................................................................16
CR -35 - Other Actions 91.220(J) -(k); 91.320(i)-(J)....................................................................................19
CR -40 - Monitoring 91.220 and 91.230................................................................................................... 23
CR -45 - CDBG 91.520(c).......................................................................................................................... 24
AttachmentA..........................................................................................................................................25
AttachmentB..........................................................................................................................................29
AttachmentC..........................................................................................................................................31
Attachments
A — PR 26 CDBG Financial Summary Report for Program Year 2017
B — City Council Approval of 2017 CAPER
C —Affidavit of Publication for 2017 CAPER Public Comment Period
19
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
During the third program year of the 2015-2019 Consolidated Plan, the City of Federal Way and
community partners successfully utilized federal and local resources to:
• Provide 299 persons with disabilities with classes and activities to help them live independently;
• Open the Section 108 -funded Performing Arts
and Event Center (see picture) to provide access
to the arts while creating 17 FTEs with 3.5 FTEs;
filled by low- and moderate -income persons;
• Expand the supply of affordable housing
through the acquisition of a single family home
that is currently being renovated and will be
resold at an affordable monthly payment to a
low- or moderate -income family;
• Preserve and improve the existing housing stock
through repair of single-family homes and code compliance corrections; five homes had repairs
completed with another 18 in process and 109 households resolved code violations;
• Replace a security fence at a domestic violence shelter, improving security for 16 Federal Way
residents fleeing domestic violence in 2017;
• Provide employment services and 50 hours of tutoring to 16 youth; 11 were placed in jobs;
• Support the City and County efforts to end homelessness by assisting six women experiencing
homelessness with 218 bed nights of shelter, 39 hours of case management, and 436 meals;
• Improve the quality of life of two drug addicted infants with 28 days of pediatric intensive
medical care. Both infants have been weaned from narcotic medicines and are thriving;
• Prevented homelessness by assisting 72 individuals with rental assistance;
• Provided eight persons with disabilities job training resulting in the five individuals who
completed the program to date being placed in jobs;
• Expand economic opportunities by assisting 95 persons with technical assistance resulting in:
o the creation of six new business and jobs;
0 one business expansion;
0 24 existing businesses receiving assistance; and
0 64 potential startups receiving assistance.
Comparison of the proposed versus actual outcomes for each outcome measure submitted
with the consolidated plan and explain, if applicable, why progress was not made toward
meeting goals and objectives. 91.520(g). Table 1 summarizes the outcomes for program year
2017 and the Consolidated Plan to date.
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER Page 1
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CR -10 - Racial and Ethnic composition of Persons assisted
Describe the Persons assisted (including the racial and ethnic status of persons assisted).
91.520(a)
Table 2 — Table of assistance to racial and ethnic populations by source of funds
# of People % of
Assisted CDBG % of City
Race/Ethnicity with CDBG Assisted Population
White 205 36.2% 51.6%
Black or African American 114 20.1% 9.7%
Asian 18 3.2% 14.2%
During the program year, CDBG funds assisted 565 persons. Thirty-seven percent of the persons served
were multi -racial, 36% white, 20% African-American, and 3% where Asian. Nine percent of the persons
served were Hispanic. According to the Census, the population in the City of Federal Way is 51.6% white,
16.2% Hispanic, 14.2% Asian, 9.7% African American, and 6.6% are Multi -racial. African Americans and
multi -racial families are disproportionately represented amongst those in need in the City. The City will
continue to work with our community partners to ensure culturally appropriate services are provided to
meet the needs of our diverse citizens. In addition, we will continue to address barriers that marginalize
those most in need from achieving a suitable living environment, accessing economic opportunities, and
accessing decent, affordable housing.
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER Page 4
23
8
1.4%
.9%
American Indian or American Native
9
1.6%
2.7%
Native Hawaiian or Other Pacific Islander
211
37.3
6.6%
Multi -Racial
Total
565
Hispanic
53
9.4%
16.2%
Not Hispanic
512
90.6%
83.8%
During the program year, CDBG funds assisted 565 persons. Thirty-seven percent of the persons served
were multi -racial, 36% white, 20% African-American, and 3% where Asian. Nine percent of the persons
served were Hispanic. According to the Census, the population in the City of Federal Way is 51.6% white,
16.2% Hispanic, 14.2% Asian, 9.7% African American, and 6.6% are Multi -racial. African Americans and
multi -racial families are disproportionately represented amongst those in need in the City. The City will
continue to work with our community partners to ensure culturally appropriate services are provided to
meet the needs of our diverse citizens. In addition, we will continue to address barriers that marginalize
those most in need from achieving a suitable living environment, accessing economic opportunities, and
accessing decent, affordable housing.
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23
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 — Resources Made Available
Source of
Funds
Source
Resources Made
Available
Amount Expended During
Program Year
Section 108 Loan, Entitlement
CDBG
Grant
$1,804,456
$1,049,698
General
Fund
Human Services Grants
$516,000
$488,148
The City expended about 58% of its available CDBG resources during the third program year of the
consolidated plan (2017).
Program Income
The resources made available (see Table 3 above) included program income. The City received the
following program income during the program year:
Program Income Resource
Program Description Program Income
CDBG Microenterprise Business Loan (IDIS Activity # 63, PY2013, Project ID #10) $ 4,200.00
CDBG Housing Repair Program $ 3,923.51
TOTAL $ 8,123.51
In 2013, the City utilized funds for a Microenterprise Business Loan program to expand economic
opportunities. A loan of $18,500 was awarded to Universal Cartridge LLC for equipment purchase.
During the 2017 program year, the City received monthly loan payments totalling $4,200. These funds
were used to support the City's CDBG program via funding of eligible activities.
The City operates the Housing Repair Program, which offers zero percent interest, deferred loans. Loans
are payable upon refinance or sale of the home. In 2017, three loans were repaid resulting in $3,923.51
in Program Income.
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24
Identify the geographic distribution and location of investments
T�klo d _ Irinntifu tho onnaranhir dictriht,tinn and location of investments
Target Area
Planned Percentage of
Allocation
Actual Percentage of Narrative Description
Allocation
Most of the City's CDBG funding during the Program Year was Citywide except for the following:
CDBG City Code Enforcement (Compliance)
The CDBG City Code Enforcement (Compliance) program was implemented only in those areas of the
City where 51% or more of the residents were low income and that were showing signs of detioration.
(See map, Perecentage of Low to Moderate Income by Block Group for the City of Federal Way). In
addition, CDBG Code Enforcement
must be in areas of deteriation Percentage of Low to Moderate Income by Block Group
defined as one or more of the ��e C�omplance
following conditions:
• A significant number of ;� / ,••
documented graffiti tags
rF .....L ...............
within the prior year;
• A significant number of
g =, £°
existing code violationsa
'i1xArand/or complaints; • o .,... .. F
I�
• The presence of vacant or
abandoned buildings as
determined by periodic `1
field observations; '�1t1
• The presence of unsafeQ _
v
structures or buildings in
Legend
severe disrepair affecting Low to Mod Percentage f `a
the overall appearance of
�4
the neighborhood as
determined by periodic
field observations; Census Legend: M Source 2010 Census. 2014 hu0
• Unkempt outdoor = 2010 Census Block Groups
f2010 Census Tract
landscaping, trash Low Mod Percentage
Federal Way
enclosures or cans, Census Block Group
300 Census Tract m �rnaes smmne.cn=no:..m„no
discarded furniture, indoor .a,.
furniture, or appliances
being used in the outdoor areas as determined by periodic field observations or complaints; and
• Deleterious land uses as determined by higher crime area statistics.
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25
The City has other public or private improvements, rehabilitation, or other programs/services that,
together with CDBG Code Enforcement, may be expected to arrest the decline in the area:
• Housing Repair Program (City's "HRP");
• Graffiti Removal Program;
• Community Education on Code Enforcement; and
• Other City and community partner investment in redevelopment or rehabilitation projects (e.g.,
Habitat for Humanity Exterior Housing Repair Program).
North Federal Way Neighborhood Revitalization Strategy Area (NRSA)
The City established a
Neighborhood Revitalization
Strategy Area (NRSA) Plan for
North Federal Way that was
approved by HUD late in the
2016. Seventy-two percent (72%)
of those living in the NRSA are
low -to moderate -income, over
half are from a minority group,
and over a third of the residents
are under the age of 18. The City
will bring the North Federal Way
community together to
collectively design and implement
the programs and projects that
will address identified needs
included in the plan.
In 2017, The Puget Sound
Educational Service District
started two new afterschool
programs in elementary schools
serving the area. Additionally,
Build the Bridge, a community
group comprised of nonprofit
partners and citizens, coordinated
a street safety audit of the area
City of NRSA within
Federal Way Federal Way
Ma+r
Yells 272ND ST
S 268TH ST,
?ON i
r.
� y1 3W 312TH ST a
3 T¢
SW 320TH 5TH, �. S 20TH ST b
do Federal a'
war m Ab—
SW
NO R'114MU Rf P6 4 •- 'rr
_ ry CAMPUS S 336TH S T
Tacoma 5r
nr. SW 3567rf ST
.yr
Legend $�
- Ni?SA 84run(13ry FX . .
-M�b RASJ N fiNMx!!u' ib* i.ft
-:k,-Federal Way ��1C,-, �fF d - IN.Ymt.�,
no •'tr'anCY ss h^ b Kcu'My:
conducted by youth volunteers with adult supervision. The audit confirmed street lighting as a priority
leading to its inclusion in the 2018 Annual Action Plan. The City also made plans to reconvene the
Project Advisory Team in 2018 for the purposes of moving forward with implementation of the plan's
strategies including a baseline survey.
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a7
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction were used to address the
needs identified in the plan.
The City was able to leverage $2,315,600.71 in private, state, and local resources. For every $1 in CDBG
funds expended during this Program Year, the City leveraged $2.35 in other funds. There is no publicly
owned land or property located within the jurisdiction that was used to address the needs identified in
the plan.
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle-income persons served.
Table 5 - Number of Households
Table 6 - Number of Households Supported
One -Year Goal
Actual
Number of homeless households to be
provided affordable housing units
0
44
Number of non -homeless households to
be provided affordable housing units
0
0
Number of special -needs households to
be provided affordable housing units
0
0
Total
0
0
Table 6 - Number of Households Supported
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27
One -Year Goal
Actual
Number of households supported
0
2,221
through rental assistance
Number of households supported
0
341
through the production of new units
Number of households supported
16
4
through the rehab of existing units
Number of households supported
1
0
through the acquisition of existing units
Total
2,566
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27
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
With the City's Housing Repair Program, three households received vital home repairs and Habitat for
Humanity completed one household's repair project. The City's project has an additional seven
households that either have completed or will be completed in 2018 and Habitat for Humanity has 11
households in progress. Both projects provide suitable living environments rather than affordable
housing. The delays were largely due to the delay in 2017 CDBG funds becoming available.
Using CDBG funds to acquire a single family home in Federal way, Habitat for Humanity is in process of
rehabilitating the home and will resell it at an affordable price to a low- or moderate -income household.
Rehab has started and occupancy is anticipated to occur no alter than June of 2018. The repair process
means that a family did not occupy the home before the end of the program year.
Through various partnerships, we successfully provided rental assistance to 2,251 households:
• King County Housing Authority (KCHA) provided 1,715 Section 8 Housing Choice Vouchers;
• The Multi -Service Center assisted 72 individuals from 23 households with their emergency
program (CDBG funded); and
• 483 households were assisted by Catholic Community Services, St. Vincent de Paul, and Federal
Way Community Caregiving Network (all funded with City Human Services General Fund grants).
The program helps people with basic needs including rent assistance, meals, hygiene products,
socks, blankets, jackets, and laundry.
Additionally, the occupancy of 297 households in a new, affordable, multi -family housing complex
funded with Tax Credits and 44 households in the William J. Wood House for homeless veterans has
added to the number of households able to attain affordable housing.
KCHA holds the Moving to Work (MTW) designation and, therefore, has more flexibility in the use of
their resources than non-MTW housing authorities. We are fortunate to have a housing authority with
such high designation to partner with to provide affordable housing choice to residents. KCHA's goal to
expand access to high opportunity neighborhoods has led
to residents with Housing Choice Vouchers being able to
relocate to neighborhoods with higher performing public
schools and easier access to employment, and job
training opportunities. Through the Community Choice
Program, KCHA provides counseling and services that
help families with young children make informed and
appropriate choices about new neighborhoods.
With the implementation of the new multi -tiered payment standards, KCHA has enabled Housing Choice
Voucher subsidies to reflect the true market rents in our diverse region. Federal Way residents with
Housing Choice Vouchers have more affordable housing options since their subsidy is in line with the
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER Page 9
!]
city's current market rental and utility rates.
KCHA's Payment Standards example for Federal Way*
Studios 1 BR 2 BR 3 BR 40R 5 BR 6 BR
$870 $1,160 $1,420 $1,845 $2,345 $2,694 $3,050
*Payment standards are based on zip code. The payment standards included are for the 98003 zip code and may
vary slightly from other zip codes.
Other Subsidized Multi -family Housing Developments
In addition to the 506 units of multi -family housing that came onboard in 2016 and were affordable to
households at or below 60% of the area median, Uptown Square opened in 2017 providing an additional
297 households with affordable housing. Multi -Service Center's William J. Wood House opened in 2016
and was fully leased in 2017 to provide 44 units of affordable housing to veterans and their families who
are experiencing or at imminent risk of becoming homeless.
Project Name
Year
Completed
Units for
Employees
Rented at 60% of
Median Income
Rented at 50% of
Median Income
Total
units
Uptown Square
2017
3
279
15
297
Willian J. Wood
2016
n/a
n/a
n/a
44
Total
3
279
15
341
Uptown Square — The largest affordable apartment complex developed in the City in over a decade,
Uptown Square will provide 297 units comprised of one through four bedroom apartment flats and five
bedroom townhomes. The non-smoking, pet -friendly, and energy efficient/water efficient, sustainable
community is in the heart of the City within walking distance of the Commons Mall, groceries, dining, a
new public library, and movies. Interstate 5 and the City's transit center are less than a mile away
making transportation and employment easily accessible. Commercial space is available on the main
floor of the buildings along 3201h, one of the City's major roadways. Amenities include:
• 3 playgrounds;
• basketball court;
• barbecue/picnic area;
• bike racks;
• clubhouse,
• computer lab;
• dog park;
• garage;
• high speed internet;
• media room;
• recreation room; and
• spa/hot tub.
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29
Discuss how these outcomes will impact future annual action plans.
The City is committed to affordable housing opportunities for residents. The City will continue to invest
in the preservation of existing housing, especially for owner -occupied low- and moderate- income
residents. During the Program Year, Uptown Square, a tax credit apartment complex, was completed.
The City is working with a variety of agencies to ensure any needed services are available to residents of
these and other properties. With the completion and HUD approval of the North Federal Way NRSA
Plan, future CAPERs will include programs and projects to address preservation of affordable housing
and services to help residents remain in their housing.
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low-income
109
0
Low-income
411
0
Moderate -income
25
0
Non-Low/Moderate
20
0
Total
565
0
Table 7 — Number of Persons Served
The City expended the majority of its CDBG funds during the Program Year to provide assistance to low
and very -low income residents. Of the activities required to serve clients that are low- and moderate -
income, a total of 565 persons were assisted. (Note that planning and administrative activities are
exempt from the low- and moderate income activity calculation). Four percent of those served were
moderate -income, 73% were low-income, 19% were extremely low-income, and 4% were non-
low/moderate income. The City will continue to work with community partners to serve low and
extremely low-income residents. In addition, the City will continue partnerships to provide services that
help special needs population, (persons with disabilities, homeless, etc.) to live independently.
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30
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
All Home King County Strategic Plan
The City is not a direct service provider. However, working with our community partners, the City
provides funding to agencies that work in concert with All Home King County, the countywide effort to
end homelessness. Part of the All Home Strategic Plan is a coordinated entry system where there are
regional access points for homeless persons to get immediate assistance including assessment. The
regional entry points enable homeless persons to have easier access to assistance. Under the previous
system, intakes for assessments were at a few locations. With the regional Homeless Management
Information System (HMIS) and the regional coordinated entry system, homeless persons have easier
access to intake, assessments, and case management. With the completion of the coordinated entry
regional access system, we are hopeful that more homeless in Federal Way will have access to shelters
countywide, in addition to immediate case management. One of the City's invaluable community
partners, Multi -Service Center (MSC), was designated one of the regional intake centers. With an on-site
food bank, ability for intake, and immediate referral, we are excited about MSC services to assist the
homeless in the City and our region.
City Homeless Services/Planning
The City of Federal Way continues to face increases and changes to homelessness. In 2017, the City
convened the Hornless Mothers and Children Initiative to work on filling a gap for emergency shelter for
families. The Initiative worked on various solutions by engaging local service providers and the faith
community. The Initiative's work in Program Year 2017 led to the opening of a cold weather shelter for
families at a local church, New Hope Christian Fellowship. The shelter will run through March of 2018
with hopes that it or a similar shelter will operate October through March or year round in the future.
The City recognizes that encampments and increases to homelessness in the region are leading to
increases in concerns about property and other effects on the community. While the City continues to
work with private property owners on reducing encampments and their effects, the City recognizes that
this is not a strategy to help residents move out of homelessness. The City is thus planning to start a
Homeless Taskforce in 2018 with the goal of developing a strategic plan including how the City of
Federal Way is part of the regional crisis and regional strategies.
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31
South King County Housing and Homelessness Partnership
The City is an active participant in the South King County Housing and Homelessness Partnership
(SKHHP). This network of municipal land use and human service providers and non-profit housing and
homelessness organizations was formed to identify and advocate for equitable housing and
homelessness programs in South King County. SKHHP developed the following priorities to address
emergency homeless services in South King County, which includes Federal Way:
• Hygiene centers;
• Safe parking;
• Severe weather shelters; and
• Mapping available emergency services throughout the region.
The City of Federal Way continued address the
prioritized emergency homeless services during the
program year. With the City general fund, a State grant,
and many contributions from the public, the Federal
Way Day Center completed its first full year of operation
in December of 2017. The center is open to homeless
women and men during the day with free access to on-
site laundry, showers, mail service, computers, a small
kitchen to prepare meals, and access to services and
referrals. The MSC food bank is just across the parking
lot. Public Health and community dental health services are within one block of the Day Center. Case
Managers and volunteers staff the Center to provide information, connections, and intake. Mobile
dental and health vans provide services to the Center, offering free services to clients. Since opening,
693 Federal Way homeless clients visited the Day Center. Two hundred and nine homeless clients have
been connected to community partners, 59 have been placed in shelters, and 35 attained permanent
housing. Volunteers have contributed 2,170 hours to assist visitors at the Day Center.
The concept of Safe Parking, while controversial, is recognized by many homeless providers as an
emergency housing solution for homeless individuals and families who utilize their vehicles as shelter. A
Walmart in the City allows homeless persons to park their vehicles overnight in the store parking lot and
utilize the store restrooms. The 24-hour store is located in the heart of downtown and in proximity to
Pacific Highway (Highway 99), Interstate 5, and public transportation. Homeless persons staying in their
vehicles are able to register and then allowed to stay for a few nights at a time.
During the program year, both public libraries in the City and the main lobby of the Federal Way
Community Center were available to be opened during inclement weather. The libraries serve a need by
offering meals and information and referrals to local services such as the Day Center. The Community
Center was made available as a warming center on the coldest days or during severe weather. The
Center includes a small cafe, fire place, and cafe seating and is open until 9 PM on most weeknights,
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER Page 13
32
providing a safe place for persons with access to shelter from the weather during day time hours in
periods of inclement weather. New Hope Christian Fellowship continued to offer overnight shelter in
severe weather to adults and an occasional family.
With community partners, mapping of the regional emergency services is underway. The City provides
regular updates to the City's website and the countywide information and referral resource line 211
maintains real-time services and programs to aid those in need. During the Program Year, 211 utilized
$10,000 in City general funds to provide information and referral to 5,614 Federal Way residents.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City utilized $14,580 in CDBG funds during the Program Year to provide shelter and case
management to six homeless women. Thirty-nine case management hours included outreach,
assessment, and referral were provided to six homeless women from the City of Federal Way. The
women also received 436 meals and 218 bed nights of shelter. Four of the women exited to permanent
housing.
The City annually provides general funds to support a variety of human services programs. During the
Program Year, the City expended $92,250 in general funds to programs that provided 364 hours of case
management, 2,529 shelter bed nights, and 7,654 bed nights of transitional housing to 398 households
(over 900 individuals). Of the households assisted, six families were placed in permanent housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
In addition to CDBG funds, the City provided general funds for homeless prevention including:
• $57,600 for programs that provided rent and utility assistance to 483 households to prevent
homelessness;
• $30,000 for childcare, after school programs, mentoring, education, employment programs,
case management, and other services for over 2,297 youth;
• $73,557 for 1,163 hours of mental health counseling and substance abuse treatment to 300
youth and their families;
• $53,740 to provide 28,085 medical service visits and 198 hours of therapies to 9,863 individuals
and 9,400 dental care visits to 4,304 persons;
• $10,000 for 1,275 shelter bed nights for 27 individuals fleeing domestic violence;
• $5,000 to assist 504 households with 533 hours of legal assistance to address eviction;
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• $42,000 to provide 13,557 individuals with 27,642 visits to the food bank;
• $5,000 for 24,201 meals for 1,943 Federal Way residents who, without assistance, would not
have enough food;
• $21,000 to assist 235 persons with sexual assault services including 2,139 hours of advocacy;
• $53,000 to provide 1,386 persons with housing repair and chore assistance, meals,
transportation, and day health services in order to help older adults and persons with disabilities
remain in their homes; and
• $15,000 to assist 232 persons fleeing domestic violence with 1,450 hours of counseling, case
management, and/or advocacy.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Many of the City's funded programs in the previous question provide services to prevent individuals and
families who were recently homeless from becoming homeless again. To combat family homelessness,
King County Housing Authority expanded its Student and Family Stability Initiative (SFSI) with Highline
School District (located in South King County). SFSI is part of our countywide Rapid Re -Housing program
that provides homeless students and their families with short-term rental assistance, security deposits,
and individualized case management and employment services. SFSI has been effective in stabilizing
children in the classroom and reducing school district McKinney-Vento mandated transportation costs.
KCHA reserved funding for 90 families during the program year to participate in the SFSI.
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CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City is within the jurisdiction of the King County Housing Authority (KCHA). KCHA owns three public
housing developments, one subsidized housing property, and a moderate income apartment complex
within the City limits. The waiting list for public housing is several years long. Waiting list preferences are
for those who are homeless or at -risk of losing housing, living in substandard -condition housing, at or
below 30% of the area median income (unless you already receive a rental subsidy), and paying more
than 50% of household income on rent and utilities. Priority is for families with children, age 55+, and/or
disabled.
Evergreen Court — for families, persons with disabilities, and seniors age 55+. Unit mix: 22 - 2
BR/iBA, and 8 — 3 BR/1 BA. The garden variety complex is
comprised of garden style adjoining bungalows and two-story
structures. Evergreen Court is on a quiet cul-de-sac in
proximity to the Commons Mall and public transportation
(along Pacific Highway South). Amenities include unit laundry
hookups and patios.
• Federal Way Homes—for families, persons with disabilities, and
seniors age 55+. Units: 3 — 3 BR/IBA. The three single-family
homes are located on quiet, residential neighborhoods scattered in
the Northern parts of the City. Each home features carpeting,
washer and dryer hookups, and large yards. Proximity to shopping,
transportation, schools, etc., varies. These units are restricted to
current Housing Authortity residents in good standing.
• Kings Court —for families, persons with disabilities, and seniors age 55+. Units: 21— 2 BR/1 BA, 9
— 3 BR/1.5BA. Located just minutes from the Commons Mall and
other major shopping, the quiet woody streets of Kings Court are
three blocks from a major transportation corridor, Pacific Highway
South (Highway 99). Amenities include backyard patios, community
building with onsite laundry, and a neighborhood park cross across
the street.
• Laurelwood Gardens is a subsidized development complex for families, persons with disabilities,
and seniors age 55+. Laurelwood Gardens is managed by a private
company. There are 60 — 2 1311/16A, 23 — 3 BR/1 BA, and 8 — 4 BR/1.5
BA units. Located within the North Federal Way NRSA, the property
is beautifully landscaped and full of amenities. Pedestrian
improvements are needed for access to Metro Transit bus routes on j - r
Pacific Highway (about five blocks to the West) and S. 288`h St.
(about eight blocks North). There are limited pedestrian walkways and very low visibility with
the winding roadway. Section 8 Housing Choice Vouchers are accepted at Laurelwood Gardens
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35
and there is no waiting list.
• Cove East is a moderate -income complex serving families, individuals, persons with disabilities,
and seniors age 55+. Cove East is also managed by a private I
company. The apartment complex is for those who can almost
afford market rate housing. Tenants pay a flat rent, not a
percentage of their income. Unit mix: 48 — studio/1 BA, 72 —1 BR/1
BA, 24 — 2 BR/1 BA, and 46 — 2 BR/213A. According to property
management, there are roughly 500 households on the waiting list; about twenty-four months
wait for an available unit.
During the Program Year, KCHA provided 1,715 Section 8 Housing Choice Vouchers to Federal Way
residents. The Voucher program provides a subsidy to low-income households. Participants locate their
housing either in the private market or some subsidized properties such as Laurel Gardens and Cove
East.
The City Community Development Staff are active participants in the South King County Joint Planners
and Development Work Group. The Work Group includes KCHA, local jurisdictions, developers, and
others who want to affect housing policy, development, and similar issues within the region. City staff
continues to support and provide input on KCHA administration, policies, and programs through the
Work Group.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City continues to work with KCHA to include residents of public housing and Section 8 Housing
Choice Vouchers in KCHA administration and property management. The City supports KCHA Resident
Services and their efforts to enroll residents in the Family Self -Sufficiency (FSS) program which includes
homeownership opportunities. At the end of the program year, over 40 Federal Way residents were
active in the FSS program
Residents of KCHA services are encouraged to participate on the KCHA Resident Advisory Committee
(RAC). The Committee is representative of residents in a variety of KCHA programs. It meets regularly to
provide feedback to KCHA officials. The Committee's input helps KCHA develop better policies and
procedures that impact residents. A voice for resident communities, the RAC meetings are open to the
public and are geographically formed to ensure large participation. The North and Eastside RAC meet as
one group in the North or East part of the county. The South RAC meets at various sites in the south part
of the County. Joint RAC meetings are held at least twice a year at the KCHA administrative building.
KCHA management solicits input from the RAC in the development of the Annual Moving to Work report
including establishing priorities, ideas on proposed programs and initiatives, and reviewing
accomplishments.
KCHA is one of only 39 public housing authorities (PHAs) that are part of HUD's Moving to Work (MTW)
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36
demonstration program. MTW provides PHAs the opportunity to design and test innovative, locally -
designed strategies that use Federal dollars more efficiently, help residents find employment and
become self-sufficient, and increase housing choices for low-income families. MTW gives PHAs
exemptions from many existing public housing and voucher rules and more flexibility with how they use
their Federal funds. KCHA has participated as an MTW agency since 2003.
Actions taken to provide assistance to troubled PHAs
KCHA is a high performing public housing authority.
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CR -35 - Other Actions 91.2200)-(k); 91.320(1)-6)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 0); 91.320 (i)
Federal Way Community Development staff meets regularly to monitor regulations, ordinances, policies,
zoning, building codes, and development fees to ensure the requirements do not create an unnecessary
or extraneous barrier to affordable housing. In addition, the City participates in the South King County
Joint Planners and Development Work Group, and the Puget Sound Regional Council (PSRC) to identify
and eradicate regional policies that constrain affordable housing.
City of Federal Way Affordable Housing Availability
% of Area Median % Affordable Needed % of Affordable % of affordable % of All
Income (AMI) to meet WA State Renter Owner Occupied Units
Growth Management Occupied Units Occupied Units Deemed
Act (GMA) Affordable
51-80% (Moderate) 16%
37.2%
24%
26.2%
31-50%(Low) 12%
41.7%
4.2%
20.4%
30% & Below (Very / 12%
3.5%
1%
2%
Extremely Low)
Sum
82.3%
29.2%
48.6%
Source: U.S. Census Bureau, 2010-2014 American Community Survey 5 -year Estimates
The Growth Management Act (GMA) requires that the city identify sufficient land for housing, including,
but not limited to, government -assisted housing, housing for low-income families/persons,
manufactured housing, multi -family housing, group homes, and foster care facilities. It also requires the
plan to provide for existing and projected housing needs for all economic segments of the community as
illustrated in the table above.
Many of the City's multi -family housing units are more than twenty years old and some are in need of
major rehab. This is certainly the case for the majority of the 1,273 mobile homes within the City limits.
With 82% of the city's multi -family housing affordable to moderate and lower income households,
housing preservation is a priority for the City. While the City exceeds the requirements for affordable
housing for low- and moderate -income residents, there is still a need to provide housing for very low
income groups in accordance with the GMA.
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With limited land for new development, the need to provide housing for extremely low-income groups
and the City's priority to preserve the existing affordable housing, it became imperative for the City to
re-evaluate multi -family housing development policies. The City Council imposed the multi -family
housing moratorium in 2016/2017 to enable city officials time to assess the potential actions presented
by Staff to improve the quality of multi -family development.
The Federal Way School District, which provides education for Federal Way and some adjacent
jurisdictions, increased the school impact fee for multi -family units in Federal Way $20,086 per multi-
family dwelling unit for 2018.The District increased the fee for single family dwelling units to $6,842 per
unit. The new fees may be a barrier to the development of new affordable housing.
The City Council began considering tenant protection policies such as rental inspection programs in fall
of Program Year 2017. Potential policies will be continued to be evaluated in 2018.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200)
During the Program Year, the City utilized CDBG to fund three public services programs that meet the
needs of underserved communities:
• Inclusion Program received $32,940 to provide 299
persons with disabilities scholarships to take multiple life
skills classes that prepare them to live independently;
• Hospitality House's Shelter received $14,580 to provide
six homeless women with 218 bed nights of shelter, 39
hours of case management and 436 meals; and
• Employment Services Program received $9,720 to assist
eight disabled persons with job readiness and placement
assistance, five of whom were placed in jobs by the end of the year. (Photo: Orion Industries is
the City's partner in providing employment training and placement assistance to disabled
persons).
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
All housing rehabilitation projects complied with the lead-based paint requirements. As appropriate,
City staff provided information concerning lead hazards to our project beneficiaries.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.3200)
In 2017, the City expended $52,000 in CDBG funding for to complete two 2016 projects and one 2017
project assisting three households. During the Program Year, CDBG funds provided Emergency rent
assistance to 72 low-income persons in the City to help them remain in their housing. Highline
Community College received $87,000 in CDBG funds to assist 95 clients with technical assistance that
resulted in three new businesses and jobs and assisted 28 existing business while an additional 64
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M
potential startups received assistance.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City staff continued to share information and resources through their attendance at meetings of the
South King County Regional Human Services Planner's meetings. The City's Community Services staff
continued to meet with Highline College SBDC and Start Zone staff to provide technical assistance to
entrepreneurs interested in starting new and expanding existing business.
CDBG Program staff posted CDBG Program materials and announcements, such as the availability of the
Environmental Review Record, Annual Plan, CAPER, and NOFA documents in the local newspaper and on
the City's website, www.cityoffederalway.com, and distributed copies of all materials when available to
the general public, non-profit organizations, and elected officials.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City is an active participant in the South County Human Services Planners (SKCHS) group. SKCHS is
comprised of local planners, social service agencies, human services organizations, and public housing
authority staff. The purpose of the group is to coordinate efforts to ensure relevant and culturally
appropriate human services are made available to those most in need within the region. The City staff
will continue involvement with the SKCHS to improve the coordination between public and private
housing and social service agencies.
During the program year, three SKCHS members including the City of Federal Way undertook a pilot
funding process to support small organizations that specialize in serving under -served, under-
represented, and/or under resourced populations. As part of the pilot process, the participating cities
dedicated a small portion of their 2017-2018 general fund human services budgets for small
organizations (budget up to $200,000), that serve racially, ethnically, and disadvantaged residents.
Additionally, the pilot process is to help South King County funders gain a better understanding of the
needs of the organizations it is targeting, both from an organizational capacity perspective, and cultural
engagement and competency perspective. The cultural competency aspect is about both the funders
and the agencies; in order to serve them better, it is important to more fully understand how cities can
respectfully engage agencies and how they engage the communities they serve.
The pilot process incorporated a simplified application process. This pilot process fosters inclusiveness
by widening the funding distribution list to provide opportunities to organizations that have historically
been left out. The Seattle Foundation joined the partnership to provide matching funds for the
organizations that are awarded funding through this pilot. The City funded five programs with five
organizations. The organizations received a combined $14,500 from the City and served a total of 90
residents.
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Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During the Program Year, the City provided $5,000 in general funds to the King County Bar Foundation
to support the Pro Bono Services Housing Justice Project and Neighborhood Legal Clinics. The Pro Bono
Services (PBS) utilizes volunteer services of roughly 1,300 attorneys to provide free legal services to low-
income tenants. Program services include:
• Assessments of client's individual legal needs,
• Advice and education regarding rights and responsibilities, and
• Representation to resolve legal matters.
The PBS program thrives to eliminate the barrier of inadequate access to legal assistance for
economically disadvantaged and immigrant populations, a barrier identified in the Analysis of
Impediments to Fair Housing Choice. As a result of the free legal assistance, the PBS program is able to
prevent homelessness, provide family safety and stabilization, and assist marginalized individuals in
navigating the legal system as they seek to preserve basic human needs. In addition, the King Bar
Association is dedicated to increasing the diversity in the legal profession to ensure clients receive
culturally relevant services.
Over 504 households (1,154 individuals) were assisted with 532.8 hours of legal services. More than half
of the households assisted obtained counsel and advice, which can be the most effective service
because it can prevent an eviction filing.
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CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
During the Program Year, all CDBG Public Services programs received desk monitoring. While most of
the programs were meeting goals and maintaining required documentation, some recommendations
about processes were recommended as a result of the monitoring. There were no findings or
reduction/elimination of sub -recipient funding as a result of the monitoring. Desk monitoring of all
CDBG projects and activities was conducted on a frequent basis throughout the Program Year. The
Public Services activities were monitored in terms of outcomes, goals, and supporting documentation.
Reports were reviewed to ensure that contract targets were being met, demographic information was
being collected, and expenditures were reviewed. The remote monitoring of invoices submitted for
payment and quarterly reports did not reveal any instances of non-compliance. The Housing Repair
Program monitored each and every project during the program year. Every project file was thoroughly
examined. Individual project sites were visited at the scope development phase and during various
phases of construction. DAWN's shelter repair was monitored throughout the bidding, contracting, and
construction of the fence and included Davis -Bacon compliance monitoring.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
The CAPER's Notice of Public Comment Period will be advertised in the City's Newspaper of Record, on
the City's web site, and at the Federal Way branches of the King County Public Library. Citizen comments
and suggestions will be encouraged regarding development of the Program Year CAPER during the 30 -
day public comment period that began Friday, February 16, 2018 and ending Tuesday, March 20, 2018.
Citizen comments were encouraged for submission via telephone, letters, email, in person, and mail.
The draft CAPER will be emailed to many agencies and community partners. Public hearings regarding
the CAPER will be held at the February 26, 2018 Human Services Commission and the City Council
meeting on March 20, 2018. The CAPER was posted on the City's website at www.cityoffederalway.com
during the public comment period. A hard copy of the CAPER was made available at City Hall and both
public libraries in Federal Way.
Any comments received will be added.
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CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
Staff will engage in a marketing effort to promote the two commercial business assistance programs as
well as the City's Housing Repair program.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
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43
Attachment A
PR 26 CDBG Financial Summary
Report for Program Year 2017
44
Office of Community Planning and Development DATE: 43145
U.S. Department of Housing and Urban Development TIME: 0.645833333
Integrated Disbursement and Information System PAGE: 1
PR26 - CDBG Financial Summary Report
Program Year 2017
FEDERAL WAY, WA
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR
1,016,764.86
02 ENTITLEMENT GRANT
674,568.00
03 SURPLUS URBAN RENEWAL
0.00
04 SECTION 108 GUARANTEED LOAN FUNDS
105,000.00
05 CURRENT YEAR PROGRAM INCOME
8,123.51
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE)
0.00
06 FUNDS RETURNED TO THE LINE -OF -CREDIT
0.00
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
0.00
08 TOTAL AVAILABLE (SUM, LINES 01-07)
1,804,456.37
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION
790,256.64
10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT
0.00
11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)
790,256.64
12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
100,441.20
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
159,000.00
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
0.00
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
1,049,697.84
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
754,758.53
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
0.00
18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING
0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
790,256.64
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
0.00
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
790,256.64
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
100.00%
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
PY: PY: PY:
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION
0.00
25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
0.00
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)
0.00%
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
60,674.24
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
0.00
29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
0.00
30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS *(removed 2016 expenditures reimbursed in 1/17 and added
39,358.78
2017 expenditures reimbursed in 1/18)
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30)
100,033.02
45
32 ENTITLEMENT GRANT
674,568.00
33 PRIOR YEAR PROGRAM INCOME
0.00
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
0.00
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
674,568.00
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35)
14.83%
PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
136,365.21
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
0.00
39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
0.00
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS *(removed 2016 expenditures reimbursed in 1/17 and added
(35,924.01)
2017 expenditures reimbursed in 1/18)
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40)
100,441.20
42 ENTITLEMENT GRANT
674,568.00
43 CURRENT YEAR PROGRAM INCOME
9,082.77
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
0.00
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
678,768.00
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
14.80%
Plan IDIS IDIS Voucher
Activity Name
Matrix
National
Drawn
Year Project Activity Number
Code
Objective
Amount
2017 14 153 6090627 Single Family Home Acquisition 2017
1
LMC
$240,000.00
2017 13 125 Performing Arts and Events Center (PAEC)
1
LMC
$105,000.00
1
trix Code
$345,000.00
OMi
2016 1 132 6077645 DAWN Shelter Rehab
03C
LMC
$65,587.50
03C
M3atrix Code
$65,587.50
2017 4 160 6118576 Homeless Women's Shelter
5
LMC
$14,580.00
5
trix Code
$14,580.00
OM5
2017 3 156 6118576 Services/Activities for Disabled Adults
05B
LMC
$8,235.00
2017 3 156 6103602 Services/Activities for Disabled Adults
05B
LMC
$24,705.00
0513
Matrix Code
$32,940.00
13
2017 6 161 6118576 Education & Employment Services
05H
LMC
$9,720.00
2017 10 167 6118576 ANEW Employment Services
05H
LMC
$5,400.00
2017 7 166 6118576 Employment Services
05H
LMC
$9,720.00
05H
MSaFtlrix Code
$24,840.00
2017 8 162 6118576 Pediatric Interim Care
05M
LMC
$6,500.00
05M
at ix Code
$6,500.00
0
2017 9 165 6118576 Rental Assistance
05Q
LMC
$21,173.02
05Q
0 at ix Code
$21,173.02
SQ
2016 3 152 6033758 Yin -818 SW 347th PL
14A
LMH
$10,772.92
2016 3 158 6111064 MERCADO- 2232 S 248th PI
14A
LMH
$10,000.00
2017 1 157 6109013 Housing Repair Program
14A
LMH
$39,150.38
2017 1 157 6120716 Housing Repair Program
14A
LMH
$330.40
2017 1 157 Housing Repair Program
14A
LMH
$3,923.51
2017 15 159 6118576 Neighborhood Revitalization/Critical Repair
14A
LMH
$12,837.56
14A
tix Code
Matrix
$77,014.77
46
2017
5
154
6097796
Code Enforcement
15
LMA
$70,975.84
2017
5
154
6118576
Code Enforcement
15
LMA
$5,024.16
15
M5 trix Code
$76,000.00
2017
11
164
6006312
Small Business Development Center
18C
LMC
$24,999.75
2017
12
163
6006312
StartZone
18C
LMC
$61,930.87
18C
Matrix Code
$86,930.62
2013
13
147
6064630
PAEC Section 108 Planned Repayment -
24B
LMJFI
$28,464.06
Interest
2013
13
147
PAEC Section 108 Planned Repayment -
24B
LMJFI
$3,640.00
Interest
2013
13
147
6097796
PAEC Section 108 Planned Repayment -
24B
LMJFI
$7,586.67
Interest
24B
Z atCode
$39,690.73
Total
$790,256.64
Plan
IDIS
IDIS
Voucher
Activity Name
Matrix
National
Year
Project
Activity
Number
Code
Objective
Drawn Amount
2017
4
160
6118576
Homeless Women's Shelter
5
LMC
$14,580.00
5
$14,580.00
OMStrixCode
2017
3
156
6103602
Services/Activities for Disabled Adults
05B
LMC
$24,705.00
2017
3
156
6118576
Services/Activities for Disabled Adults
05B
LMC
$8,235.00
05B
Matrix Code
$32,940.00
2017
6
161
6118576
Education & Employment Services
05H
LMC
$9,720.00
2017
10
167
6118576
ANEW Employment Services
05H
LMC
$5,400.00
2017
7
166
6118576
Employment Services
05H
LMC
$9,720.00
05H
Matrix Code
$24,840.00
2017
8
162
6118576
Pediatric Interim Care
05M
LMC
$6,500.00
05M
at ix Code
$6,500.00
0
2017
9
165
6118576
Rental Assistance
05Q
LMC
$21,173.02
05Q
Matrix Code
$21,173.02
05Q
Total
$100,033.02
Plan
IDIS
IDIS
Voucher
Activity Name
Matrix
National
Year
Project
Activity
Number
Code
Objective
Drawn Amount
2017
2
155
6097796
Planning & Administration
21A
$89,572.28
2017
2
155
6118576
Planning & Administration
21A
$10,168.92
2017
2
155
Planning & Administration
21A
$700.00
21A
Matrix Code
$100,441.20
2
Total
47
$100,441.20
Attachment B
City Council Approval of
City of Federal Way 2017 CAPER
To be added after approval.
Attachment C
Affidavit of Publication
City of Federal Way
2017 CAPER
50
To be addeded when available.
51
Rental Housing Registration/Inspection excerpts
1. Urban Politics #241: Rental Housing Inspection (November 5, 2007) (Page 760)
a. To try and re-establish an inspection program last year, the first year that the City could
under the legal settlement, I did two things.
b. 1) 1 worked to amend the City's State Legislative agenda to see that the City lobbyists
work with State Legislators to pass a bill that would grant administrative warrant
authority to building inspectors only if they established probable cause for the issuance
of the warrant. A bill, SB 6105, was introduced sponsored by Senators Weinstein, Kline,
Spanel. Unfortunately, it did not pass.
c. 2) 1 worked to secure funds in the 2007/2008 budget so that the Department of
Planning and Development's (DPD) could study alternatives for the implementation of a
periodic, proactive rental housing inspection program. The study would examine best -
practices and programs from other jurisdictions using periodic, proactive inspection
programs. Program areas studied would include, but not be limited to: a) licensing of
rental housing; b) options for program funding; c) inspector training; d) quality control
measures; and e) program effectiveness.
d. Neither effort secured adequate support because the apartment owner lobby convinced
lawmakers that we should not begin to take any of the steps permitted after 2006 in the
RHIP legal settlement until a pending case on a pro -active rental housing inspection
program was settled.
2. Standing Room Only Meeting of the Committee to End Homelessness and Rental Housing
Inspections (April 25t" 2012) (Page 1047-1048)
a. This afternoon, in my Housing, Human Services, Health, and Culture Committee, I
hosted a roundtable discussion with representatives from two landlord trade
organizations — the Rental Housing Association (RHA) and the Washington Multi-Familiy
Housing Association (WMFHA), Seattle King County Public Health, Columbia Legal
Services, the Associated Students of the University of Washington, and another landlord
with a unique perspective on rental housing inspections.
b. We started off reviewing the many points of agreement. The major point that the
Council has yet to determine is if your program goals are to a. get better information on
numbers of illegal and substandard rental properties and b. have fewer Seattle residents
live in substandard housing and c. have a self-sustaining, revenue -neutral program, how
many rental properties should be subject to interior inspection? Today was a good
opportunity to hear the proposal of the 2 major landlord trade associations and the
response of the other stakeholders to that proposal. RHA and WMFHA propose
inspecting a random 5% of units every year and believe that this will be sufficient to
ensure that most landlords do not rent units with health and safety violations. This may
be true. But it's already true that most landlords do not rent units with health and
safety violations. I support a program that finds as many of the unsafe units as we can,
so we can make those units safe for the families living in them.
52
3. Committee Decision about Rental Housing Inspection Program Legislation (May 9th, 2012) (Page
1056-1058)
a. The legislation we will consider next will be drafted with these elements as well as a
number of others important to the Councilmembers I've been working closely with to
develop this program. Here are just a few of those elements:
b. In the year prior to the implementation of the program, DPD must engage in a multi -
language outreach and education for tenants, landlords, and property managers.
c. In the first three years of the program, require landlords to complete a self -declaration
that they comply with minimum safety conditions for each unit at their property. These
self -declarations will be submitted when landlords register their properties with the city
and renewal will be required every 5 years.
d. DPD will require that landlords with properties that have multiple serious complaints to
get an inspection before they are allowed to register their property.
e. DPD will expand its use of civil warrant authority when a 3rdparty complains about the
interior or exterior conditions of a rental property, as long as the conditions meet the
legal threshold required by civil warrant authority.
f. Starting in second year, dedicate trained private inspectors to perform random
compliance inspections. Allow inspector flexibility on percentage of units to inspect in
multi -unit buildings, but maintain a minimum floor of 15% of the units in multi -unit
buildings. Properties less than 5 years old, owner occupied, or that are otherwise
inspected under existing public subsidy programs would be exempt.
g. Require property -owners to maintain inspection records to enable the City to conduct
audit of inspection quality.
h. Create a team that includes tenants, landlords, advocates to — on an on-going basis — act
in an advisory role in implementation and evaluation.
4. We finallv have a bill... read more here about the Rental Housing Registration and Inspection
Program Legislation (July 13th, 2012) (Page 1089-1090)
a. AN ORDINANCE relating to residential rental property registration and inspections,
adding a new Chapter 6.440 to the Seattle Municipal Code and providing for an effective
date of October 1, 2011.
b. WHEREAS, the City Council has determined substandard and unsanitary residential
buildings and dwelling units exist within the City of Seattle; and
c. WHEREAS, improving residential housing and providing for neighborhood stability
throughout the City through improved housing conditions requires periodic inspection
of residential rental housing units in the City to determine if such premises fail to
comply with certain requirements of the City's Housing Code or endanger or impair the
health or safety of a tenant; and
d. WHEREAS, in order to provide for such periodic inspection of residential rental housing
units, a Residential Rental Business License and Inspection Program must be
established; and
e. WHEREAS, the fees that will be imposed by separate ordinance are to recover the cost
of the Residential Rental Business License and Inspection Program, are not intended to
raise revenues for other purposes, and are not imposed on property ownership but on
53
the carrying out of the business of renting residential property subject to these
regulations; NOW, THEREFORE,
f. BE IT ORDAINED BY THE CITY OF SEATTLE AS FOLLOWS:
g. Section 1. Effective October 1, 2011, a new Chapter 6.440, the Residential Rental
Business License and Inspection Program, is added to the Seattle Municipal Code as
follows:
h. 6.440.010 Declaration of Purpose
i. The City Council finds that the establishment of a Residential Rental Business License
and Inspection Program is necessary to protect the public health, safety, and welfare of
tenants by encouraging the proper maintenance of rental housing, by identifying and
requiring correction of substandard housing conditions, and by preventing conditions of
deterioration and blight that could adversely impact the quality of life in the City of
Seattle.
5. Urban Politics #287: Rental Inspections (March 17, 2010) (Page 880)
a. the State Legislature passed Senate Bill 6459 2009-2010, or administrative warrant
authority.
b. Previously, under the residential landlord tenant act a court could issue a search
warrant only if a criminal fire code violation existed. Passage of SB 6459 expands the law
to allow for administrative search warrant authority for housing code violations. This is a
significant expansion since it allows the City to inspect more rental units.
c. This law allows a warrant to be issued by a judge to allow a code enforcement official to
inspect and determine the presence of an unsafe building condition or a violation of any
building regulation, and only if there is sufficient evidence establishing probable cause
for the inspection. It is a good compromise bill. The legislature also approved specific
parameters for an inspection/licensing program in the bill.
Monday Full Council Vote on Rental Housing Inspection Legislation (September 28`h, 2012) (Page
1125-1126)
a. On Monday, October 1, the Seattle City Council will cast the final vote on
Council Bill 117569, rental housing registration and inspection legislation, a
program that I have been working since early 2010, and before that since 2006 to
get state authorization for such a program.
b. In June 2010, the Council passed Ordinance 123311, creating a rental housing
registration and inspection program. At the same time, the Council also adopted
Resolution 31221, requesting that the Department of Planning and Development
(DPD) convene a stakeholder group and report back with recommendations for
implementing the rental housing registration and inspection program. The
Stakeholder Group met 14 times between December, 2010 and January, 2012,
resulting in a series of recommendations on the scope of a rental housing
program. The current legislation passed out of the City Council's Housing,
Human Services, Health and Culture Committee on September 26, 2012 with a
vote 4-0 after eight committee meetings in 2012 alone.
c. In their last assessment of housing quality in Seattle, a survey showed that about
10 percent of rental units in Seattle have severe to moderate problems. The
Department of Planning and Development gets about 500 complaints a year about
rental housing conditions. If there are about 147,000 rental units and 10%, or
54
14,700 have problems, then that means only about 3.5% of the folks living in the
worst housing are using DPD's complaint -based code enforcements stem. For
this reason, I'm pleased that the Council was able to agree to knit together an
approach of making safe the housing that we know now is not safe and inspecting
— over the next 10 years — the rest of the city's rental housing. In this way we will
significantly improve the condition of unsafe rental housing.
7. Urban Politics #293• Rental Inspections (May 26, 2010) (Page 900)
a. I had intended to request that Department of Planning and Development (DPD)
proceed with the next steps of:
b. Developing procedures for using a warrant as a Housing Code enforcement tool.
Agencies would also document conditions of rental properties that could serve as
the basis for seeking an inspection warrant in those instances when it was needed;
and
c. Developing a proposed structure and staffing model to implement an inspection
program for unsafe housing as permitted by the passage of SB 6459.
d. In the meantime, DPD proposed legislation to enact an inspection program that
went beyond that authorized by the new state law. SB 6459 only related to
inspection programs enacted by cities after the effective date of SB 6459, or after
June 20. The bill DPD proposed would have run counter to the agreement struck
by landlord and tenant advocates to broker the passage of SB 6459 — namely:
e. The DPD proposed bill would have required licensed rental housing to be 100%
housing -code violation free.
f. The DPD proposed bill would have required that 100% of all units be inspected.
g. I expected that these requirements would have resulted in the opposition to the
City ordinance by many of the stakeholders involved in the passage of SB 6459.
8. First Annual Resort on Rental Housing Inspection Program August 6'h, 2014) (Page
1448)
a. The Seattle Department of Planning and Development (DPD) launched the Rental
Registration and Inspection Ordinance (RRIO) program this Spring. You may
recall that this program is the result of legislation that I led the Council in passing
in 2012. The program is intended to identify substandard housing and ensure that
all rental housing in Seattle is safe and meets basic housing maintenance
requirements.
b. The implementation schedule for RRIO requires all properties with 10 or more
units to register by the end of this September. This is about 2,400 properties,
representing about 81,000 rental units. DPD has just issued its first annual report.
DPD mailed to property owners on July 11 and as of July 23, 148 properties,
representing 7,674 rental units have registered. That's only 6% of the properties
and almost 10% of the units. So there are still a lot of properties with 10 or more
units that have yet to register.
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56
C►-�-
ORDINANCE NO. _
AN ORDINANCE of the City of Federal Way, Washington, relating to creation of rental inspection
system and database.
WHEREAS, the City Council of Federal Way recognizes that the preservation of existing rental housing
stock is of tremendous importance. Rental housing provides needed, affordable housing for many and is a
valuable asset that must be preserved and maintained. Federal Way has a significant interest in ensuring
that rental housing remains a safe and desirable housing option for its citizens.
WHEREAS, there is a significant need for tenants to be able to obtain needed repairs within their
household. There exists in Federal Way substandard and unsanitary residential buildings and rental
housing units whose conditions violate state and local building, housing, and safety Codes and
ordinances. Property owners may be unaware of some hazardous conditions, or may choose not to make
the necessary repairs due to costs.
WHEREAS, substandard and unsanitary residential buildings and rental housing units disproportionately
impact communities of color, immigrant communities, seniors, people with disabilities, and families with
low -incomes,
WHEREAS, substandard and deficient rental housing units are unfit or unsafe for human occupancy and
their conditions jeopardize the health, safety, and welfare of their occupants and of the public.
Substandard housing conditions pose a particularly acute risk to young children (from lead poisoning or
asthma attacks from mold and other airborne irritants), seniors, people with disabilities, and people with
chronic illnesses.
WHEREAS, deteriorating and substandard buildings and dwelling units also threaten the physical, social,
and economic stability of neighboring structures and surrounding neighborhoods and the community as a
whole. By ensuring that landlords are aware of poor conditions before they worsen, proactive inspections
encourage preventative maintenance, which is more cost effective than deferred maintenance, and thereby
helps landlords to maintain their properties. Proactive rental inspection programs can ensure that
properties don't become blighted, thereby preserving neighboring property values and the local tax base.
WHEREAS, public interest demands that all rental housing properties comply with the minimum
standards regarding the health and safety of the public. The most effective way to seek universal
compliance with the minimum standards is through routine, periodic inspections of all rental housing
properties. Accordingly, it is the intent of the City Council to enact the provisions of this Chapter to
establish a rental housing inspection program to secure compliance of rental housing properties with
minimum standards. Compliance will reduce blight and help to ensure that all persons who live in rental
housing units are provided decent, safe and sanitary housing.
57
,�Zt
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. There shall be a new chapter added to the Code of Federal Way establishing a Rental Housing
Registration Program. This chapter shall be codified within 13.47 of the Code of Federal Way, known as
the "Rental Housing Registration Ordinance," and will be referred herein as "this chapter."
Chapter 13.47
Rental Housing Registration Ordinance
13.47.010 Definitions.
Under this chapter the following words and phrases are defined as follows:
(a) "Code Enforcement Officer" means a sworn or non -sworn inspector, officer, or
investigator, who possesses specialized training in and whose primary duties are the prevention, detection,
investigation, and enforcement of violations of laws regulating public nuisance, public health, safety, and
welfare, public works, business activities and consumer protection, building standards, land -use, or
municipal affairs.
(b) "The City" means the city of Federal Way, Washington.
(c) "Director" means the Director of the Department of Community Development of the City
of Federal Way or his or her designee.
(d) "Inspector" means an employee designated by the Director to perform inspections of
rental housing units under this Chapter or a private inspector registered with the city as a qualified rental
housing inspector who currently maintains and possesses the following credentials:
(e) "Local Contact Representative" shall mean an individual registered with the City for the
purposes of this chapter and shall not include a corporation, limited liability company, non-profit, or other
business entity formed under the laws of Washington or other jurisdiction.
(f) "Owner" means the owner or owners of a rental housing within the City of Federal Way.
(g) "Rental housing" means those subject to Chapter 59.18 of the Revised Code of
Washington.
13.47.020 Rei?istration and Fees Established
58
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(a) It shall be unlawful for any Owner to Engage in the Business of Rental Housing, unless:
(1) each Rental Housing Unit is registered with the City and (2) the Rental Inspection Program fee is paid
for each Rental Housing Unit.
(b) An Owner of any rental housing properties subject to this Chapter shall pay a registration
fee established by the Director for each unit to finance the costs of inspection and database established
pursuant to this Chapter. This fee shall be paid annually by January 31 of each calendar year.
(c) A Rental Housing Unit is registered with the City when the Owner of the rental property
submits a completed registration form, made available by the City, signed under penalty of perjury to
Department. The registration form must contain the following information: (1) Description of the rental
housing property, including, but not limited to, the street address and Assessor's Parcel Number; (2)
Number and address or other description of all Rental Housing Units on the rental housing property; (3)
Name and current contact information for the Owner of the rental housing property; (4) Name and current
contact information for the local contact representative for the rental housing unit; (5) Any other
information the Director shall require in order to carry out the intentions of this Chapter.
(d) The registration requirement established by this section shall go into effect on January 1,
2019. Initial registration of rental housing units is due within 90 days of January 1, 2019. After the initial
registration, the owner shall register each housing unit annually within 30 days of January 1, or a change
of ownership.
13 47 030. Local Contact Representative
(a) Each Owner of rental housing property shall designate a Local Contact Representative
with full authority to act on behalf of the Owner for all purposes under this Chapter, including the
acceptance of service of all notices from the City or other papers related to actions brought pursuant to
this Chapter. The Owner of the rental housing property may act as the Local Contact Representative.
(b) A Local Contact Representative shall establish and maintain a local telephone number
and a residence or business address within the jurisdiction of the City. All official notices served on the
Local Contact Representative shall be deemed to have been served on the Owner and any tenant or
occupant who commences an action against the Owner of a Rental Housing Unit pursuant to this Chapter
may make such service on the address of the Local Contact Representative.
13 47.040. Infections Required
(a) Subject to the provisions of RCW 59.18.125, all rental housing properties and Rental
Housing Units are subject to routine, periodic inspections, as provided by this Chapter, to ensure that the
rental housing complies with the requirements of this Chapter.
59
LA -
(b) In accordance with RCW 59.18.125, if there are multiple housing units on a single rental
housing property, the Code Enforcement Officer shall inspect the exterior of the property, all Common
Areas, and a random sampling, selected by the Code Enforcement Officer, of no fewer than ten percent of
Rental Housing Units, but at least two units. If the Code Enforcement Officer determines that one or more
violations exist on the property, the Code Enforcement Officer may conduct an inspection of additional
units up to 100 percent of the units.
(c) All rental housing properties shall be inspected initially, within 30 days of registration,
once every three years thereafter, or more frequently if the Director determine the property poses a risk of
harm to its tenants based on the following factors: (1) the current condition of the premises, including the
number, nature, and severity of violations found; (2) whether, within the three prior years: (i) a Code
Enforcement Officer has found violations on the property; (ii) The Owner or manager of the property has
other properties found in violation of City; (iii) Delinquent fees have been assessed on the property; (iv)
the Owner is delinquent in paying property taxes or utility bills; or (v) other criteria determined by the
Director that indicate the presence of health or safety violations.
13.47.050. Database.
(a) Within one year from enactment, the Director shall establish an internet portal accessible
to the general public containing the registration information collected pursuant to Section 13.47.020 of
this Chapter. The website shall display in a clear manner: (i) whether the unit is currently registered; (ii)
the name of the Owner of the premises; (iii) the name and contact information of the Local Contact
Representative; (iv) outstanding violations for the property; and (v) complaints made with respect to
violations of this Chapter.
(b) The Director shall maintain and update the information on the website on a reasonable
basis and include information regarding outstanding violations of this Chapter and other relevant
information the Director deems appropriate.
(c) The website shall be searchable by providing the address of the building within which the
Rental Housing Unit lies or the name of the Owner or Local Representative Contact.
(d) The Director shall post forms advising residents of Rental Housing Units of their rights
afforded by this Chapter.
13.47.060. Owner Duties.
(a) Any Owner subject to this Chapter shall maintain a Rental Housing Unit in accordance
with other provisions of the Code of Federal Way and RCW 59.18 in addition to the requirements set
forth within this subsection.
60
'Ie -,(-G \Ir\r,
I rvc'�'-
(b) In addition to subsection (a) of this Section, the Owner of any Rental Housing Unit shall:
(i) Maintain and ensure a secured and USPS registered mailbox for each rental housing
unit.
(ii) Remove all garbage, rubbish, and other debris from the premises;
(iii) Secure any building which became vacant against unauthorized entry;
(iv) Exterminate insects, rodents, and other pests which are a menace to public health,
safety, or welfare.
(v) Remove from the building or the premises any article, substance, or material
imminently hazardous to the health, safety, or general welfare of the occupants or the
public, or which may substantially contribute to or cause deterioration of the building
to such an extent that it may become a threat to the health, safety, or general welfare
of the occupants or the public. Any room with peeling, chipped, or otherwise
deteriorated paint must be tested for lead by a Washington State Lead Safe Certified
contractor or the owner must provide documentation that there is no lead hazard
present
(vi) Remove debris;
(vii) Lock or remove all doors and/or lids on furniture used for storage, appliances, and
furnaces which are located outside an enclosed, locked building or structure;
(viii) Affix and maintain the street number to the building in a conspicuous place over or
near the principal street entrance or entrances or in some other conspicuous place;
(ix) Furnish tenants with keys for the required locks on their respective housing units and
building entrance doors;
(x) Maintain electricity, water, and gas service equipment for each dwelling unit in good
working order;
(xi) Maintain in a clean and sanitary condition the shared areas, including yards and
courts, of any building containing two or more housing units;
(xii) Supply enough garbage cans or other approved containers of sufficient size to contain
all garbage disposed of by such tenants;
(xiii) Maintain heat in all habitable rooms, baths, and toilet rooms at an inside temperature,
as measured at a point 3 feet above the floor and 2 feet from exterior walls, of at least
68 degrees Fahrenheit between the hours of 7 a.m. and 10:30 p.m. and 58 degrees
Fahrenheit between the hours of 10:30 p.m. and 7 a.m. from September 1 until June
30;
�-!
r r
O
(xiv) Install smoke detectors on the ceiling or on the wall not less than 4 inches nor more
than 12 inches from the ceiling at a point or points centrally located in a corridor,
inside each sleeping room, kitchen, and immediately outside each sleeping room, and
test smoke detectors when each housing unit becomes vacant;
(xv) Install carbon monoxide alarms outside each sleeping room and on each level of the
dwelling unit, and inside any sleeping room that contains a fuel -burning appliance or
fireplace, and test carbon monoxide alarms when each housing unit becomes vacant;
(xvi) Make all needed repairs or replace smoke detectors and carbon monoxide alarms with
operating devices before a unit is reoccupied;
(xvii) Instruct tenants as to the purpose, operation, and maintenance of the detectors and
alarms and provide the tenant a signed copy of a statement of understanding;
(xviii) Ensure the roof, chimney, foundation, stairs, and decks reasonably free of decay (e.g.,
severe cracks, soft spots, loose pieces, deterioration, or other indications that repair is
needed); maintained in a safe, sound, and sanitary condition; and capable of
withstanding normal loads and forces. The building and its components, including
windows, should be reasonably weather-proof and damp -free;
(xix) Fully address problems such as water leaks and ventilation or heating defects which
may lead to moisture problems causing mold. The presence of mold is evidence of a
building defect, unless otherwise proven by the owner;
(xx) Ensure door and window components and assemblies are weatherproof, safe, secure,
and maintained in good condition;
(xxi) Install entry doors that are capable of resisting forcible entry and have at least one
operable deadlock or deadlatch;
(xxii) Ensure exterior stairs and decks are safe, structurally sound, and in good repair. Any
stairs with more than three steps must have a guardrail maintained in good condition.
(xxiii) Ensure electrical equipment and wiring is in safe and sound condition and in good
working order. Every room in the housing unit must have at least one outlet and one
operable light fixture; and
(xxiv) Properly install plumbing systems that are functional, sanitary, and maintained in good
condition. The water temperature must reaches at least 110, after running water for
two minutes. The plumbing system includes all potable water building supply and
distribution pipes, all reclaimed water systems, all plumbing fixtures and traps, all
drainage and vent pipe(s), and all building drains including their respective joints and
62
connections, devices, receptors, and appurtenances within the property lines of the
premises and shall include potable water piping and water heaters.
(xxv) Ensure every housing unit has at least one directly accessible bathroom that includes
an operable toilet, sink, and tub or shower, all in safe and sound condition and sanitary
working order. Does not apply to a legally established SRO/rooming house/micro-
housing unit that does not have a bathroom, although any associated common or
shared bathroom must meet these standards.
(xxvi) Ensure every housing unit has a kitchen with a sink, counter, cabinets, cooking
appliance, and refrigerator maintained in safe, sound, and sanitary condition. This
does not apply to units comprised of a single habitable room such as a Single Room
Occupancy, rooming house, or micro -housing unit when the unit does not have a
kitchen. Common kitchen must meet these standards.
(xxvii) Ensure housing unit complies with federal, state, and local laws providing for
accessible dwelling units for people with disabilities.
(c) Prior to entering into any rental agreement or renewal thereof, whether written or oral, the
Owner shall provide to each tenant written information about tenant rights and responsibilities, including
information about tenant rights and responsibilities under this chapter. The information must be given in a
form or forms approved by the Director.
13.47.065. Enforcement
(a) The Director or designated representative may serve a Notice of Violation against the
Owner or Local Contact Representative for failing to comply with this Chapter. Such Notice of Violation
shall be issued and served in accordance with Chapter 1.15 of the Code of Federal Way. For any violation
of Section 13.47.060 of this Chapter, the Notice of Violation shall specify the date by which a violation
shall be corrected consistent with section 59.18.070 of the RCW. Failure to comply with this chapter or
resolve an outstanding violation issued pursuant to this Chapter shall prohibit any Owner or designee
from commencing an action pursuant to Chapter 7.28 or Title 59 of the RCW against any tenant or
occupant of a rental housing unit or altering a material term or condition of the tenancy or occupancy until
such compliance. In any action brought pursuant to either Chapter 7.28 or Title 59 of the RCW against a
tenant or occupant of a rental housing unit subject to this Chapter, the Owner shall plead that the rental
housing unit is lawfully registered with the Department. Section 59.18.080 of the RCW shall not be a
precondition to exercising any rights under this Chapter. For violations subject to Section 59.18.115(2)(a)
of the RCW, the tenant or occupant shall provide notice in accordance with that subsection prior to
commencing an action pursuant to this Chapter.
63
(b) It shall be unlawful for any Owner subject to this Chapter to substantially alter a material
term or condition of the tenancy or terminate the tenancy in response to a tenant or occupant exercising
rights afforded by this Chapter. It shall be a rebuttable presumption that an Owner has violated this
subsection when an Owner takes action prohibited herein within 90 days after a tenant or occupant
exercises rights afforded by this Chapter. A tenant or occupant may assert a violation of this provision in
defense to an unlawful detainer arising out of a violation herein. Any Owner who violates this subsection
may be liable for damages to the tenant or occupant for each violation up to $500.00 per day the violation
is unresolved and be subject to penalties pursuant to Chapter 1.15 of the Code of Federal Way for each
day a violation is unresolved.
(c) Any violation of this Chapter shall be subject to the penalties contained within Section
1. 15.040 of the Code of Federal Way.
13.47.068. Right of Action to Enforce
(a) The Department or a tenant or other occupant residing within a Rental Housing Unit may
petition the ex parte clerk at the Superior Court of King County for an Order setting a hearing date to
determine whether violations of this Chapter, Chapter 59.18 of the Revised Code of Washington, or the
rental agreement persist. The petition shall name the Owner, or if the Owner's name is not known, the
Local Contact Representative registered with the Department, and the City of Federal Way, and shall set
forth the basis for the relief sought. The Order shall set a hearing date within six days or as appropriate.
The Order shall provide for service on the Owner by requiring the petitioner serve the Local Contact
Representative by personal delivery or certified mail with return receipt requested. The Order shall also
require the petitioner serve the City of Federal Way by personally delivering or mailing by first class or
regular mail a copy of the Order and Petition to the Director or to any designee therein. Upon receipt of
the petition, the Director shall require an inspection of the premises as appropriate. An inspection report
finding violations shall be prima facie evidence of the existence of the violation.
(b) After a hearing on the petition, the Court shall issue an Order to Correct for all
outstanding maintenance conditions in accordance with the timetable set forth within RCW 59.18.070 and
award damages to petitioner as appropriate. Such Order to Correct shall provide for penalties for failure to
comply pursuant to Chapter 1. 15.040 of the Code of Federal Way payable to Federal Way. For any other
violation of RCW 59.18, the Court shall Order and provide any relief as deemed fair and just and that is
supported by the evidence offered at the hearing. In the event of a noncompliance of an Order, petitioner
may seek an Order enforcing the Order to Correct, imposing penalties, issuing remedies pursuant to
Chapter 7.21 of the RCW, or damages provided by Chapter 59.18 of the RCW.
64
Mapping the Coalition — Parks & Rec/Human Services/Public Safety Committee
Specific Issue:
Goal/Intended Outcome:
Underlying Causes Effects of Issue Community - Willing & Able:
based Partners? Addl Partners
Next Steps: Identify 2-3 next steps you will take in the next 6 months to work
toward creating community-based collaboration in our committee's work:
65