Loading...
LUTC MINS 02-05-2018MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Train. Councilmembers in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa- Dawson, and Councilmember Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Brian Davis, Deputy Public Works Director EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Senior Policy Advisor Yarden Weidenfeld, Planning Manager Robert "Doc" Hansen, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Surface Water Manager Theresa Thurlow, SWM Project Engineer Fei Tang, SWM Project Engineer Tony Doucette, and Administrative Assistant II Mercedes Tenuta. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. 2. PUBLIC COMMENT: Darcey Hughes with Forterra spoke in favor of applying for the 2019 King County Conservation Futures Funds. Ms. Hughes stated that Forterra and its partners Save Weyerhaeuser Campus, Pacific Bonsai Museum and Rhododendron Species Botanical garden are committed to raising the matching funds with a focus on State grants and private philanthropy with the understanding that the City would need to return or rescind any funds should the required matching funds not be met. Cindy Flanagan lanagan with the Rainier Audubon spoke in favor of applying for the 2019 King County Conservations Futures Funds. Kathy McCabe with the Pacific Bonsai Museum spoke in favor of applying for the 2019 King County Conservation Futures Funds. Steve Hootman with Rhododendron Species Botanical Garden spoke in favor of applying for the 2019 King County Conservation Futures Funds. Richard Pierson, a Federal Way resident, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Dana Holloway, resident of Federal Way and member of Save Weyerhaeuser, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Joseph SidburX, a Federal Way resident, expressed concern regarding a property that is adjacent to his that had a house completed on an existing dwelling with no fire lane or fire separation. Mr. Sidbury would like to get information regarding any type of ordinance or regulation regarding this type of activity. Public Works Director, Marwan Salloum, advlsed Mr. Sidbury that his information MY be passed on to the Community Development Department to follow -up with him. Committee Members City Staff Mark Kappang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member 1 Mercedes Tenuta, Administrative Assistant 11 Jesse E. Johnson, Member (253) 635 -2701 City of Federal Way City Council Land Use & Transportation Committee February 5, 2018 City Hall 5:00 P.M. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Train. Councilmembers in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa- Dawson, and Councilmember Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Brian Davis, Deputy Public Works Director EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Senior Policy Advisor Yarden Weidenfeld, Planning Manager Robert "Doc" Hansen, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Surface Water Manager Theresa Thurlow, SWM Project Engineer Fei Tang, SWM Project Engineer Tony Doucette, and Administrative Assistant II Mercedes Tenuta. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. 2. PUBLIC COMMENT: Darcey Hughes with Forterra spoke in favor of applying for the 2019 King County Conservation Futures Funds. Ms. Hughes stated that Forterra and its partners Save Weyerhaeuser Campus, Pacific Bonsai Museum and Rhododendron Species Botanical garden are committed to raising the matching funds with a focus on State grants and private philanthropy with the understanding that the City would need to return or rescind any funds should the required matching funds not be met. Cindy Flanagan lanagan with the Rainier Audubon spoke in favor of applying for the 2019 King County Conservations Futures Funds. Kathy McCabe with the Pacific Bonsai Museum spoke in favor of applying for the 2019 King County Conservation Futures Funds. Steve Hootman with Rhododendron Species Botanical Garden spoke in favor of applying for the 2019 King County Conservation Futures Funds. Richard Pierson, a Federal Way resident, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Dana Holloway, resident of Federal Way and member of Save Weyerhaeuser, spoke in favor of applying for the 2019 King County Conservation Futures Funds. Joseph SidburX, a Federal Way resident, expressed concern regarding a property that is adjacent to his that had a house completed on an existing dwelling with no fire lane or fire separation. Mr. Sidbury would like to get information regarding any type of ordinance or regulation regarding this type of activity. Public Works Director, Marwan Salloum, advlsed Mr. Sidbury that his information MY be passed on to the Community Development Department to follow -up with him. Committee Members City Staff Mark Kappang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member 1 Mercedes Tenuta, Administrative Assistant 11 Jesse E. Johnson, Member (253) 635 -2701 3. COMMITTEE BUSINESS: Topic Title/ Description A. Approval of Minutes: January 8, 2018 Committee approved the January 8, 2018 LUTC minutes as presented. • Moved: Tran • Seconded: Koppang Passed: 2 -0 Unanimously B. ORDINANCE: To Amend Various Sections of Title 19 of FWRC Planning Manager, Robert "Doc" Hansen, presented 8 different amendments to Title 19 Zoning and Development code, the issues surrounding each one, and the proposed resolution. 1) Allow small wineries, breweries, and distilleries in SE and Commercial Zones 2) FWRC 19.110.020 (2)(a) and (c) — Grid paves and wood decks as impervious surface 3) FWRC 19.125.030 Landscape professionals 4) FWRC 19.125.040 Landscape property boundary 5) FWRC 19.125.170(5) and 19.125.180(1) - Incorrect references 6) FWRC 19.135.100 &.130 — Conflict with Public Works Development Standards 7) FWRC 19.200.010(3) — Clarify the requirement for corner lots 8) FWRC 19.220 and 19.240 — Allow public utilities in BC and CE Zones *Committee member Jesse Johnson joined the meeting at 5.25 p.m. Mr. Hansen provided information pertaining to amendment item number (1) and the lack of language in the code pertaining to the allowance of small wineries, breweries and distilleries and where in the City they are able to operate. The resolution that the Planning Commission came up with, and that staff concurs with, is to allow small wineries /breweries /distilleries to operate by establishing guidelines within each zone's use table which are standard in the United States and defining "small" in the definitions section. Mr. Hansen further clarified that "small" is defined in terms of the amount of production and a small winery would produce 3,000 cases per year with around 4,000 cases becoming economically viable. Mr. Hansen, Councilmember Assefa- Dawson, Chair Koppang held a brief discussion regarding the reasons behind why small wineries want to operate even though it may not be profitable, the potential implementation of permit requirements and conditions if those types of businesses were allowed to operate in the City, the reason behind why these types of businesses should be identified, and the challenges with capping a business who becomes economically viable. Chair Koppang further discussed and clarified with Mr. Hansen the potential to remove the "smal /"distinction and allow those types of businesses to operate in Federal way but have a cap in the Suburban Residential area Chair Koppang proceeded to modify the motion as follows: Committee forwarded the recommended code changes to the full council for deliberation on February 20, 2018 with a modification that wineries, distilleries, and breweries will not be designated as "micro" and there will be a cap in Suburban Residential of 3,000 cases. • Moved: Koppang ■ Seconded: Tran • Passed: 3 -0 Unanimously C. West Nylebos Creek S 373rd St Gravel Removal Project — 85% Design Status Report and Authorization to Bid SWM Project Engineer, Fei Tang, explained that the creek has been dredged multiple times to prevent flooding with the last time being in 2008. Mr. Tang stated this project would remove approximately 100 cubic yards from the creek to restore stream flow, protect existing bridge, and to allow inspection and maintenance. Mr. Tang also Committee Members City Staff Mark Koppang, Chair Marwan Salloum P. E., Public Works Director Hoang V. Tran, Member 2 Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 outlined the location of the creek using maps and pictures as well as presented a funding summary that included expenditures and available funding. Mr. Tang, Chair Koppang, Committee member Tran, and Deputy Mayor Honda held a brief discussion regarding the potential for the project to be a one -time removal, why there is a 12% contingency, and the work being done in the summer as to not disturb the salmon spawning in the creek. Committee forwarded Option #1 (Authorize staff to bid the West Hylebos Creek S 373`d St Gravel Removal Project and return to LUTC and Council to award the project to the lowest responsive, responsible bidder) to the February 20, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3 -0 Unanimously D. Lakota Park Stormwater Facility Repair Project — 85% Design Status Report and Authorization to Bid SWM Project Engineer, Fei Tang, presented the project location using maps and pictures as well as background from 2015 flooding that overtopped the berm. Mr. Tang explained that this project will mitigate the settlement by rebuilding the berm and replace approximately 470 linear ft. of deteriorated 18 -inch concrete pipe. Mr. Tang also presented the budget with expenditures and available funding including the receipt of King County Flood Reduction Grant funds. Mr. Tang, Chair Koppang, Committee member Johnson, Councilmember Assefa- Dawson, and Deputy Mayor Honda held a brief discussion regarding this project being a city funded project, the project correcting the issue for the near future, the decision to replace the pipe due to low spots /sags instead of using cured -in -place piping, and the plans for signage and coordination with football practices. Mr. Tang, Chair Koppang, Public Works Director Marwan Salloum, and Surface Water Manager Theresa Thurlow also had a brief discussion how long has berm been in place, previous design flaws, and the difference this time around. Committee forwarded Option #1 (Authorize staff to bid the Lakota Park Stormwater Facility Repair Project and return to LUTC and Council to award the ,project to the lowest responsive, responsible bidder) to the February 20, 2018 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 Unanimously E. Military Rd S and S 298th Street Compact Roundabout Project — 85% Design Status Report Senior Traffic Engineer, Erik Preston, outlined a brief overview on the general process on how projects flow through the committee process including planning, project creation, and design /construction. Mr. Preston stated that this project will construct a compact roundabout with a fully mountable center island at the intersection and provide additional sidewalks, illumination, and ADA ramps. Bidding is anticipated in spring 2018 with construction in summer 2018. Mr. Preston also outlined the existing conditions using pictures and 85% drawings, progress to date with ongoing tasks, estimated expenditures, and available funding. Mr. Preston, Chair Koppang, Committee member Johnson, and Deputy Mayor Honda held a brief discussion regarding how this location was selected, potential for the crosswalks to be more visible, pedestrian refuges on the east vs. the west side, and the reason for the roundabout being a more favorable solution. Committee member Tran and Public Works Director Marwan Salloum had a brief conversation pertaining to the project budget and the process if it were to over the budget. Mr. Salloum explained the grant funding is fixed so any cost over budget is City responsibility. Committee Members City Staff Mark Koppang, Chair Marwan Sal /oum P. E., Public Works Director Hoang V. Tran, Member 3 Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 Committee forwarded Option #1 (Authorize staff to proceed with design of the Military Rd S and S 298th St Compact Roundabout Project and return to LUTC and Council at the 100% Design Report for further authorization) to the February 20, 2018 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 Unanimously F. RESOLUTION: Setting Public Hearing Date for the Street Vacation of a Portion of SW 300th Street Street Systems Project Engineer, John Mulkey, presented area where property owners are petitioning for vacation of SW 300th Street with maps and pictures and explained the reason for the petition is for the purpose of maintaining and utilizing the area for access. Mr. Mulkey outlined the street vacation process to include application, petition, legal description, fee deposit, staff /utility review and comment, resolution, incorporation of any utility/staff comments, notification to anyone within 300 feet as require by code, post notices of the public hearing, hold the public hearing to vote„ approval by Council, ordinance, appraisal & payment, and 1st & 2nd readings at Council. Mr. Mulkey, Deputy Mayor Honda, and Chair Koppang held a brief discussion regarding how the state law reads, who is required to pay fee vs. who gets the land. Mr. Mulkey clarified that more information would be available at the time the public hearing is held. Committee forwarded the proposed resolution to the February 20, 2018 Council Consent Agenda for approval. Moved: Tran Seconded:Johnson Passed: 3 -0 Unanimously G. ORDINANCE: MCImetro Access Transmission Services Corp. DBA Verizon Access Transmission Services Franchise ( "Verizon Access ") Deputy Public Works Director /Street Systems Manager, Desiree Winkler, gave a general overview that if a utility would like to come to the City and be within the City right -of -way, a franchise is required. The only exception being the telephone company due to an existing State franchise. Ms. Winkler presented the ordinance as a request from Verizon Access for a franchise for a telecommunications network to provide a fiber optic cable backhaul that may serve future small cell installations. The franchise area consists of all rights -of -way within the City with a term of 10 years. Verizon Access has agreed to pay a fee to cover administrative expenses, maintain insurance, and post a performance bond to protect the City's interests. Committee forwarded the proposed Verizon Access Services Franchise Ordinance to First Reading on February 20, 2018. • Moved: Johnson * Seconded: Tran • Passed: 3 -0 Unanimously H. ORDINANCE: Clear Wireless, LLC Franchise Deputy Public Works Director /Street Systems Manager, Desiree Winkler, presented the ordinance as a request from Clear Wireless, LLC for an existing location on Dash Point Rd SW at 3rd Place SW. Ms. Winkler presented pictures of the existing facility/structure within the City right -of -way and explained that it was constructed under a previous franchise that expired on April 17, 2017. The franchise term is for 10 years and Clear Wireless has agreed to pay a fee to cover administrative expenses, maintain insurance, and post a performance bond to protect the City's interests. Ms. Winkler and Chair Koppang held a brief discussion on how the fee of $1,000 was calculated. Ms. Winkler explained that this franchise was part of the old process whereas now a $5,000 deposit is collected and charged against to ensure the City recovers those expenses with any remaining funds returned to the utility. Committee Members City Staff Mark Koppang, Chair Marwan Salloum P. E., Public Works Director Hoang V. Tran, Member 4 Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (153) 835 -2701 Committee forwarded the proposed Clear Wireless, LLC Franchise Ordinance to First Reading on February 20, 2018. • Moved:3ohnson • Seconded: Tran • Passed: 3 -0 Unanimously I. Authorization to Apply for FY 2019 King County Conservation Futures Funds SWM Project Engineer, Tony Doucette, gave brief background regarding the funding and explained that CFT funds are available annually to government agencies to pursue acquisition of open space. The City has a successful history in securing funding and is targeting high -value open space parcels within the East Hylebos basin, specifically the west shoreline of North Lake. SWM funding is for conservation property acquisition to protect high -value environmentally sensitive property from being developed. Any property acquired would become a preservation property with the intent to protect the resources and restore the parcel to a natural condition. Mr. Doucette outlined the area with maps and explained that if authorized to apply for $1M for the fiscal year 2019, the application for the funds is due by 4 p.m. on March 7, 2018 with a requirement of 100% matching funds from the recipient. Furthermore, Mr. Doucette outlined that the matching funding sources are currently unidentified however; Forterra, Save Weyerhaeuser Campus, Bonsai Museum, and Rhododendron Species Botanical Garden provided a letter expressing their willingness to help raise matching funds through private funding, state grants, or other sources. Chair Koppang and Councilmember Moore asked clarifying questions regarding the funding process and the challenges to identify matching funds. Senior PolicyAdvisor, Yarden Weidenfe /d, expressed the Mayors full support to apply for funds but that City funds are not available as a matching fund source. Mr. Weidenfeld explained that Forterra has taken the lead to raise funds and ha ve already begun working on state grants with the understanding that if the total matching funds are not able to be raised, the City would decline the CFT funding and it not be held against the City. Deputy Mayor Honda and Chair Koppang asked clarifying questions regarding why the matching funds are not able to come from the City and what is causing the a decline in the SWM fund. Public Works Director, Marwan Salloum, outlined that the source of the funding is collected from the rate payer and as the City infrastructure ages, it requires replacement and maintenance. Two years ago, projects were identified under the SWM Capital Improvement Plan and if $1M is taken from fund, the only means to generate the fund is to go back to the rate payer for a rate increase. Deputy Public Works Director, EJ Walsh, gave a brief background that based on the rate study conducted years ago there was a 1x rate increase of 12916, to allow the fund to grow. Due to the knowledge of number of big projects upcoming at the time, the strategy adopted by Council was to let the account build up to accomplish the big projects that were needed to maintain City infrastructure and spend it down. Surface Water Manager, Theresa Thurlow, explained that the SWM Utility Fee is something charged to parcels based on its site impermeability. The rate is tied to the Consumer Price Index ( "CPI') and e veryJune If the CPI is increased, the following year the rate payer will have the same increase on the SWM Utility Fee. Ms. Thurlow stated that staff is currently working on a CIP update and rate study to prepare for the any required adjustment for 2021. Mr. Weidenfeld further clarified on behalf of the Mayor that he supports the application of the funds with the understanding that the City would not be committed or obligated to providing additional funds because it is not budgeted for. Chair Koppang concluded by stating that it is understood that Council is not limited in their action but are not obligated by the Mayor's action. Committee Members City Staff Mark Koppang, Chair Marwan 5alloum P. E., Public Works Director Hoang V. Tran, Member 5 Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 Committee forwarded Option #1 (Authorize staff to apply for FY 2019 King County Conservation Futures Funds) to the February 20, 2018 Council Consent Agenda for approval. Moved:3ohnson • Seconded: Tran Passed: 3 -0 Unanimously 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting was rescheduled to Monday, March 12, 2018 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 6:56 p.m. Attest: Approved by Committee: '03,I-"-� -,�� Mercedes Tenuta, Administrative Assistant II Committee Members City Staff Mark Koppang, Chair Marwan 5alloum P.E., Public Works Director Hoang V. Tran, Member 6 Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701