2018-03-20 Council PKT - Regular
CITY COUNCIL
REGULAR MEETING AGENDA
Council Chambers - City Hall
March 20, 2018 – 7:00 p.m.
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Introduction of the Mayor’s Task Force on Homelessness
b. Proclamation: Celebrating Women in Public Office Day
c. Certificates of Appointment: Lodging Tax Advisory Committee
d. Certificates of Appointment: Human Services Commission
e. Mayor’s Emerging Issues and Report
Budget Presentation Recap – Accounting Supervisor Chase Donnelly
Legislative Update – Yarden Weidenfeld
Regional Meetings: Regional Gang & Gun Violence Coordination Meeting (3/7); 509
Gateway Project Meeting Assessment Review (3/8); FWPS Scholar Advisory Meeting
(3/9); Chamber Quarterly Meeting (3/13); South King County Elected Officials
Affordable Housing Meeting (3/27)
Community Events: Korean Community Quarterly Meeting (3/15); Town Hall Meeting
with Congressman Adam Smith at Federal Way City Hall (3/28)
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING.
When recognized by the Mayor, come forward to the podium and state your name for the record. Please limit your
comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to
other individuals, or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members and
brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: March 6, 2018 Regular and Special Meetings …page 12
b. Amendment to the Existing Subscriber Agreement with Public Safety Testing …page 25
The City Council may add items and take action on items not listed on the agenda.
City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the
City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit
www.cityoffederalway.com.
c. Wildwood ’17 NTS; 19th Ave S – 20th Way S (S 290th St to S 294th Pl) …page 30
d. 2018 Asphalt Overlay Project - Bid Award …page 35
e. NPDES Annual Report and Stormwater Management Program Update …page 40
f. 2018 Storm Drain CCTV Inspection and Assessment – 85% Design Status Report and
Authorization to Bid …page 66
g. Submittal of Transportation Grant Application …page 69
h. Grant of $25,000 Offered to the City of Federal Way for the Completion of the Periodic
Review of the Shorelines Master Program …page 72
6. PUBLIC HEARING
a. 2017 Program Year Consolidated Annual Performance & Evaluation Report
(CAPER) …page 75
Staff Report: Sarah Bridgeford, Human Services/CDBG Coordinator
Citizen Comment (3 minutes each)
Council Discussion/Questions
b. Public Hearing for the Street Vacation of a Portion of SW 300th Street …page 114
Staff Report: John Mulkey, Street Systems Project Engineer
Citizen Comment (3 minutes each)
Council Discussion/Questions
7. ORDINANCES
Second Reading/Enactment
a. Council Bill #736/Imposing an Excise Tax on Public and Private Water and
Sewer Utilities …page 128
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE
IMPOSITION OF AN EXCISE TAX ON BUSINESS ACTIVITIES OF PUBLIC AND
PRIVATE WATER AND SEWER UTILITIES WITHIN FEDERAL WAY; AND AMENDING
FWRC 3.10.040.
b. Council Bill #737/Amending FWRC 3.60.010 relating to the Admissions Tax
Cap …page 137
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE
ADMISSIONS TAX CAP; AMENDING FWRC 3.60.010. (AMENDING ORDINANCE NO.
17-831)
8. COUNCIL REPORTS
9. ADJOURNMENT
The City Council may add items and take action on items not listed on the agenda.
City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the
City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit
www.cityoffederalway.com.
CITY OF
�.. Federal Way
PROCLAMATION
"Celebrating Women in Public Office Day"
WHEREAS, the month of March is Women's History Month and celebrates the
significant contributions women of all races, ethnicities, and backgrounds have made
to the world;
WHEREAS, women play a critical role in the vitality and diversity of our
communities, and are essential to ensuring Federal Way is well -represented;
WHEREAS, while the twentieth century was a pivotal time of growth for women
entering politics, women remain underrepresented in male -dominated fields, and
thus, providing opportunities to support women in public office is imperative;
WHEREAS, recognizing women in public office will bring awareness to the
fundamental necessity of their work and will inspire other young people to serve
their communities;
NOW, THEREFORE, we, the undersigned Mayor and City Council of the City of
Federal Way, do hereby proclaim March 20th, to be Celebrating Women in Public
Office Day and call upon the people of Federal Way to unite as we support the
success of women in public office and observe March 20th with appropriate activities,
events and programs.
SIGNED this 20th day of March, 2018.
FEDERAL WAY MAYOR AND CITY COUNCIL
Jim Ferrell, Mayor
Honda, Deputy Mayor
is Assefa-Daws Councilmember esse E. Johnson, Councilmember
. Tran, Councilmember
Martin Mo re, Councilmember
Dini Duclos, Councilmember
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COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: `! a
SUBJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION: Should the City Council approve the draft minutes for the March 6, 2018 Regular and
Special City Council Meetings.
COMMITTEE: N/A MEETING DATE: N/A
CATEGORY:
Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephanie Courtney, City_Clerk
Attachments:
DEPT: Mayor's Office
Draft minutes for the March 6, 2018 Regular and Special City Council Meetings
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL:
Committee Council
Initial/Date Initial/Date
In ate
COMMITTEE RECOMMENDATION: N/A
N/A
Committee Chair
N/A N/A
Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
O DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED -12/2016
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
Y
Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
Council Chambers - City Hall
March 6, 2018 — 5:00 p.m.
1. CALL MEETING TO ORDER
Deputy Mayor Honda called the meeting to order at 5:02 p.m.
City officials in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson,
Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark Koppang,
Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney
2. COMMITTEE INTERVIEWS
The City Council interviewed three (3) applicants for Lodging Tax Advisory Committee and five (5)
applicants for the Human Services Commission.
a. Lodging Tax Advisory Committee
b. Human Services Commission
At 6:15 p.m. Deputy Mayor Honda announced a brief recess.
3. STUDY SESSION/BRIEFING
Mayor Ferrell joined the meeting at 6:24 p.m. and reconvened the meeting.
a. King County Solid Waste Comprehensive Plan Update
Solid Waste and Recycling Manager Rob Van Orsow gave a brief introduction of the King County
Solid Waste Plan and introduced Communications and Performance Manager with King County Solid
Waste Division Meg Moorehead.
Ms. Moorehead presented the King County Solid Waste Comprehensive Plan Update.
No citizen comment received.
Councilmembers asked clarifying questions regarding the timeline of the plan.
Federal Way City Council Special Minutes Page 1 of 2
March 6, 2018
4. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Special Meeting at 6:53 p.m.
Attest:
Stephanie Courtney
City Clerk
Approved by Council:
Federal Way City Council Special Minutes Page 2 of 2
March 6, 2018
CITY OF
ti Federal Way
CITY COUNCIL
REGULAR MEETING MINUTESS*00.4C1‘
- City Chambersy Hall
March 6, 2018 — 7:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:06 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia
Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark
Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Mayor's Emerging Issues and Report
• IRG Clearing Update
Mayor Ferrell discussed the clearing as brought up at a recent Council meeting. He asked Community
Development director Brian Davis to report on the concerns. Director Davis reported the staff viewed
the property and has contacted the property owner who is making corrective action as required by the
city.
• Legislative Update
Mayor Ferrell and Senior Advisor Yarden Weidenfeld gave a brief update on legislative issues
including the Governor's veto of public records policy in the state legislature. The Mayor urged the
Governor along with our state representatives and the local papers to address this issue.
Mr. Weidenfeld reported on the overall progress being made by our representatives in Olympia. He
feels there is wide success in what the city has requested. Funding was approved for Forterra, the
Performing Arts and Events Center and Safe City cameras. The remaining requests are still in
process and show promise of approval before the session ends.
• PSRC — Regional Airport Baseline Study
Mayor Ferrell noted this is a multi -front, multi -jurisdictional and complex issue with the SeaTac Airport.
He feels strongly on this issue and has attended multiple meetings and testified on behalf of this
Federal Way City Council Regular Minutes Page 1 of 10
March 6, 2018
community. He also reported the study scope did not include capacity and ultimate ceiling at the
airport and the effect on the neighboring cities. He asked to have those issues be added to the study.
• Sea -Tac Stakeholder Advisory Round Table (StART) Meeting
Mr. Weidenfeld reported the StART group was formed by the cities of Des Moines, Burien, Sea -Tac,
Federal Way, Normandy Park, Tukwila and includes the City Manager (or high level staff person) and
two community representatives. The director of the airport also attends, representing the Port. Alaska
Airlines and Delta Airlines have representatives, and the FAA is participating in the meeting as well.
The meetings will be every other month opposite of the Highline Forum which hosts elected officials.
Federal Way will host the Highline Forum meeting on March 28 at Council Chambers.
• Mayor's Quiet and Healthy Skies Task Force Update
Mr. Weidenfeld noted the task force continues working on finalizing the report which is estimated
to be near completion.
• Announcement of the Homeless Task Force formation
Mayor Ferrell is working at formalizing and finalizing the task force members and will announce and
will introduce the members at the next City Council meeting on March 20.
Councilmembers reiterated their continued interest on the airport noise issue and are definitely
partners in this effort to find a good outcome for the community, as our community is disproportionally
effected. The length and cost of the airport study was also raised.
4. CITIZEN COMMENT
Tim McLain, spoke as a concerned citizen regarding the proposed utility tax ordinance. He attended a
meeting with the Mayor and Lakehaven representatives and urges the city to use a collaborative
approach in good faith to find a sustainable solution.
Bob Darriqan praised Chief Hwang and the Federal Way Police Department for their assistance in
locating and recovering his stolen musical instrument.
Dana Holloway is concerned with the SeaTac Airport flight path and the emissions that are affecting
the community. She feels since the meeting in November 2015, not enough is being done by the
Mayor and Council; she encourages the Council vote to approve the draft resolution on tonight's
agenda.
Julien Loh, representing Puget Sound Energy reported on PSE's new and ongoing programs
targeting energy efficiency. He noted representatives will be in neighborhoods in the coming weeks
promoting home evaluations for energy assessments, including information on rebates, tips and free
fixtures.
Councilmembers thanked Mr. Loh for the update and inquired about programs to assist
seniors through PSE.
Richard Pierson updated Council on similar efforts made in the community for the homeless by many
organizations including faith based groups and the ReachOut Shelter. He recognized the Mayor, city
staff and IRG for their prompt attention and action around the brush removal near the technology
center on the former Weyerhaeuser property, however he is concerned over the potential public
response if the property is clear cut as requested by the development applications by the current
owners.
Federal Way City Council Regular Minutes Page 2 of 10
March 6, 2018
Wanda Vargas is very concerned over the condition of the local libraries and the homeless issues she
has come across. She feels the libraries have become a dangerous place and the librarians need
assistance. She would like the city to look into this issue.
J C Harris, a Des Moines resident provided technical information to Council regarding data he has
collected regarding airport communities. He feels the information is beneficial to the city.
Linda Kochmar thanked Councilmembers for taking time to meet with her and answer her questions.
She implored the Council to connect with regional leaders such as Congressman Adam Smith and
lobby to add another regional airport. She also would like the Council to cut spending and increase
revenue in addition to encouraging business growth with large corporations.
Rebecca Martin, President and CEO of the Greater Federal Way Chamber of Commerce spoke in
support of Council Bill #733 on tonight's agenda. The Chamber supports planning and zoning updates
for breweries, wineries and distilleries in Federal Way.
Lawson Bronson is supportive of previous statements regarding concern with implementing a water
and sewer utility tax. He also requested the costs for the Performing Arts and Event Center closely
examined.
Peggy Maze Johnson spoke regarding the former Weyerhaeuser property and the beauty of the
landscape. She is concerned over recent pruning of trees on the campus and lack of care taken with
a property she feels is the jewel of the city. She also commented on the recent public records veto by
the Governor after regional elected officials and citizens spoke out.
Betty Taylor read a prepared statement from Pastor Joe Boeman inviting the community to an event
at Billy McHale's on March 16 beginning at 11:30 a.m. She also stated concerns over the clearing of
trees on the former Weyerhaeuser property.
Vick Vargas (no comment sheet) also spoke in concern over the homeless issue at the King County
Libraries. He would like the Council to look into this issue.
Letter read into the record from Lori Sechrist requests Council take a proactive approach to the
Weyerhaeuser Property instead of a reactive approach as demonstrated in the latest issue regarding
tree clearing. The letter also encourages the Council to support the conservation efforts to protect and
maintain the 54 acres of undeveloped shoreline on the property.
Letter read into the record from Diana Noble-Gulliford suggested taking six specific steps to address
budget shortfalls for 2018, and requested Council exhaust all opportunities between the city and
Lakehaven prior to enacting an ordinance.
5. CONSENT AGENDA
a. Minutes: February 20, 2018 Regular and Special Meeting Minutes
b. Monthly Financial Report — Final December 2017
c. Vouchers — January 2018
d. Opportunity Zones Census Tract Recommendation
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED;
COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Federal Way City Council Regular Minutes
March 6, 2018
Page 3 of 10
Councilmember Assefa-Dawson yes
Councilmember Johnson yes
Councilmember Tran yes
6. COUNCIL BUSINESS
a. Lodging Tax Advisory Committee Appointments
Councilmember Moore
Councilmember Duclos
yes
yes
COUNCILMEMBER MOORE MOVED TO APPOINT JESSICA CHRISTENSEN, MIKE DUNWIDDIE,
AND RYAN MILLER AS VOTING MEMBERS OF THE LODGING TAX ADVISORY COMMITTEE
WITH TERMS EXPIRING OCTOBER 31, 2019; COUNCILMEMBER KOPPANG SECOND. The
motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Human Services Commission Appointments
COUNCILMEMBER JOHNSON MOVED TO APPOINT BRIAN BENTLEY AND JAMILA TAYLOR
TO THE HUMAN SERVICES COMMISSION AS VOTING MEMBERS WITH A TERM EXPIRING
JANUARY 31, 2021; AND JACK WALSH, ANTHONY PAGLIOCCO, AND BETTY TAYLOR AS
ALTERNATE MEMBERS WITH TERMS EXPRING JANUARY 31, 2021; COUNCILMEMBER
ASSEFA-DAWSONSECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
c. Resolution Expressing Support of State Budget Proviso to Fund a Study of the Impacts
of Sea -Tac Air Operations on Nearby Cities
Senior Advisor Yarden Weidenfeld gave a brief presentation on the draft resolution regarding
supporting the state proviso to fund a study on the impact of the airport. He noted the Mayor is
supportive of the resolution.
Councilmember Duclos stated this was brought up and discussed at the most recent Finance,
Economic Development, and Regional Affairs Council Committee (FEDRAC).
COUNCILMEMBER DUCLOS MOVED APPOVAL OF THE PROPOSED RESOLUTION AS
PRESENTED; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Federal Way City Council Regular Minutes Page 4 of 10
March 6, 2018
7. ORDINANCES
First Reading
a. Council Bill #736/Imposinq an Excise Tax on Public and Private Water
and Sewer Utilities
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO THE IMPOSITION OF AN EXCISE TAX ON BUSINESS
ACTIVITIES OF PUBLIC AND PRIVATE WATER AND SEWER UTILITIES
WITHIN FEDERAL WAY; AND AMENDING FWRC 3.10.040.
Finance Director Ade Ariwoola thanked the City Council for all of the questions and support over
the last few weeks. He discussed the structural imbalance which happens when ongoing
expenditures exceed ongoing revenues, creating a budget deficit.
At 9:50 p.m. Mayor Ferrell asked for a motion to extend the meeting past 10:00 p.m.
DEPUTY MAYOR HONDA MOVED TO SUSPEND COUNCIL RULES AND EXTEND THE MEETING
PAST 10:00 P.M. SECOND BY COUNCILMEMBER KOPPANG. The motion passed unanimously
as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Finance Director Ade Ariwoola invited department directors to the podium to speak about current and
past staffing levels, increased responsibility, and overall budget concerns in their department.
Parks Director John Hutton gave staggering statistics showing staffing levels in his department. He
noted parks maintenance workers are responsible on average for 95 acers per employee. He also
noted the city has recently added Town Square Park, Laurelwood Park, Brooklake and two (2) new
ballfields at Lakota Park which equal 30 new acres of property which needs upkeep and maintenance.
The staffing levels as compared to neighboring cities are as follows:
• Federal Way (96,350) 38.5 FTE 1 FTE for every 2,503 residents
• Auburn (77,442) 50 FTE 1 FTE for every 1,549 residents
• Renton (100,953) 94.5 FTE 1 FTE for every 1,068 residents
• Kent (127,514) 98 FTE 1 FTE for every 1,301 residents
• Tukwila (20,000) 34 FTE 1 FTE for every 588 residents
Mr. Hutton noted the Parks Department had a staffing of 44.25 FTE in 2009 and since that decrease
due to the recession, has remained fairly even in staffing since that time. He has recently lost four
long time employees to other jurisdictions who offered more competitive salaries and job duties.
Public Works Director Marwan Salloum spoke regarding the lean staffing levels as compared to the
increase in lane miles, roads, and infrastructure. He is concerned over shifting priorities over the years
to respond to current homeless issues and shopping carts pull staff from the daily duties ongoing
normal maintenance issues which need attention. The department should be fully staffed in order to
respond to normal priorities and new or emergent issues.
Mr. Salloum has worked for the city for 23 years and the staff levels are similar in his department as
shown in the traffic division alone has the same amount of staff (4 FTE) as was the year he started in
1995. The only slight increase in staff overall is due to mandated requirements from the state. He
shared concern with the rate of inflation and unfunded state mandates.
Federal Way City Council Regular Minutes Page 5 of 10
March 6, 2018
He noted the street overlay budget is 1.1 million; the same budget amount as it was in 1995. Every
year since 2007 the direction has been given to cut department budgets back by at least 3% and
when combined with the overall inflation rate, the allocated dollars are not going as far. He stated
cutting budgets consistently and not accounting for inflation (2007 to 2017 inflation rate is 20%) has
caused this imbalance.
Mr. Ariwoola added the cost of living adjustment non -represented staff received of 1% is less than the
current inflation rate of 1.5%.
Police Chief Andy Hwang briefly spoke regarding the Police Department budget as authorized in 2006
at 136 officers and we have been operating below that number. The increase of population and
tremendous growth in the city in that same time frame has also affected calls for service. Average
response time for all calls a few years ago were at fifteen (15) minutes and are currently at nineteen
(19) minutes. He is focusing and hopeful to reach the staffing level of 136 later this year.
Community Development Department Director Brian Davis highlighted staffing concerns in his
department and the loss of long term employees to other jurisdictions with better salary and job
duties. His department was staffed in 2010 with a high of 31.4 FTE's and currently has a level of
24.75 FTE. In the last five years there has been an increase of 5% annually in volume and only 2.5%
increase in staffing means the need is outpacing the staff.
He highlighted the Targe projects in the city and direction from Council has made it challenging to keep
up with the demand of what the department could be and should be working on. Unfortunately, his
department is not nimble and flexible to cut any additional staff at this time with the added demand
and lower pay of non -represented staff. In response to questions, Mr. Davis feels increasing staff pay
for current employees to retain them is preferred over increasing the amount of new staff.
Information Technology Manager Thomas Fichtner provided historical staffing on his department
which shows 9.0 FTE in 2002 and a high of 10.6 FTE in 2008. Currently, the IT department is at 7.0
FTE. He further compared multiple neighboring cities including the following:
• Federal Way
• Auburn
• Kent
• Renton
7.0 FTE
17.0 FTE
31.0 FTE
18.5 FTE
49.8 city employees to every IT staff member
25.7 city employees to every IT staff member
22.8 city employees to every IT staff member
30.6 city employees to every IT staff member
Mr. Fichtner reported there have been an increase in IT needs across all departments over the years
including addition of new city facilities, the Safe City program, FWWireless, web permitting, patrol car
technology, cell phones, fiber networking, and email archiving. Large programs and applications such
as Spillman (police), JustWare (court), AMANDA (permits), Eden (Financial), Laserfiche (document
management/retention), VueWorks (public works), and CLASS (parks) are also all supported heavily
by his staff. His staff across the board, multi -tasking over different job duties such as help -desk
support, in addition to working night meetings, and weekends on system updates. He is concerned
with retaining the amazing long-term, dedicated staff that could easily double their salaries at other
agencies with Tess job duties.
Director Ariwoola closed his presentation with presenting the funding options to close the 2018 budget
shortfall. Options included Admissions Tax, delay of hiring police officers, extend the useful life of
patrol cars, and adjust Performing Arts & Event Center staffing levels with the use of fund balance.
These options are all one time not ongoing. He reviewed the major projects which have been
completed in the last few years and the funding sources of these projects. He reviewed the questions
and answers he has received and given to Council throughout this process.
Councilmembers thanked Mr. Ariwoola and the department directors for the thoroughness of the
Federal Way City Council Regular Minutes Page 6 of 10
March 6, 2018
presentations and asked clarifying questions regarding the information presented.
At 10:06 p.m. Mayor Ferrell announced the council would take a brief recess. At 10:14 p.m.
Mayor Ferrell reconvened the meeting.
Councilmembers asked additional questions and clarification regarding police department overtime,
permit processing timelines, Sound Transit projects and timelines, economic development, and IRG.
Council also asked the possibility of increased automation of services, and performing a salary survey
for non -represented staff. Councilmembers concurred they need to find a sustainable revenue source.
Deputy City Attorney Mark Orthmann presented the draft ordinance for Council Bill #737. Mr.
Orthmann noted state law authorizes every cities to levy taxes on businesses including water and
sewer utilities. More than 150 cities in Washington currently impose and excise tax on water and
sewer. While the city does not currently tax water and sewer utilities, it has enacted 7.75% excise tax
on other utilities and activities including natural gas, electricity, solid waste and communications. If
enacted, the excise tax will result in a net collection of approximately $980,000 a year.
In response to questions, Mr. Orthmann said there is no state mandate for amount and the rate would
not increase without legislative action. The average cost per household is estimated at $6-$7 every
two months.
City Clerk Stephanie Courtney read the ordinance title into the record.
COUNCILMEMBER DUCLOS MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
MARCH 20, 2018 COUNCIL MEETING FOR SECOND READING AND ENACTMENT;
COUNCILMEMBER ASSEFA-DAWSON SECOND.
Councilmembers continued with a lengthy and in-depth discussion stating they support and
understand the needs of staff; and the desire to look at all options including engaging in dialog with
Lakehaven Utility District. Deputy Mayor Honda and Councilmember Johnson both noted stated
concerns they will be looking at closely before the enactment vote at the next meeting.
The main motion passed 5-2 as follows:
Deputy Mayor Honda no Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson no Councilmember Duclos yes
Councilmember Tran yes
b. Council Bill #737/Amendinq FWRC 3.60.010 relating to the Admissions
Tax Cap
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO THE ADMISSIONS TAX CAP; AMENDING FWRC 3.60.010.
(AMENDING ORDINANCE NO. 17-831)
Accounting Supervisor Chase Donnelly and Assistant City Attorney Eric Rhoades presented
Council Bill #737 amending the Admissions Tax to remove the current cap. Councilmembers
asked which businesses are affected and if state parks and non -profits are exempt.
City Clerk Stephanie Courtney read the ordinance title into the record.
COUNCILMEMBER DUCLOS MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE
MARCH 20, 2018 COUNCIL MEETING FOR SECOND READING AND ENACTMENT; SECOND BY
DEPUTY MAYOR HONDA. The motion passed unanimously as follows:
Federal Way City Council Regular Minutes Page 7 of 10
March 6, 2018
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Second Reading/Enactment
c. Council Bill #733 Amending Various Sections of Title 19 FWRC
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO UPDATING AND CLARIFYING, TITLE 19 FWRC, THE
ZONING AND DEVELOPMENT CODE; AMENDING FWRC 19.05.020,
19.05.040, 19.05.130, 19.05.230, 19.110.020, 19.125.030, 19.125.040,
19.125.070, 19.125.180, 19.135.100, 19.135.130, AND 19.200.010; AND
ADDING NEW SECTIONS TO CHAPTERS 19.195, 19.215, 19.220, 19.225,
19.230, AND 19.240. (AMENDING ORDINANCE NOS. 90-43, 93-170; 96-270;
97-291; 98-309; 98-330; 02-424; 06-533; 07-045; 07-545 07-554; 07-559; 7-
573; 08-585; 09-593; 09-605; 09-610; 09-630; 10-678; 14-778; 15-797; AND 17-
834)
City Clerk Stephanie Courtney read the ordinance title into the record.
COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE;
COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
d. Council Bill #734 MClmetro Access Transmission Services Corp. dba
Verizon Access Transmission Services Franchise
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
GRANTING MCIMETRO ACCESS TRANSMISSION SERVICES CORP. DBA
VERIZON ACCESS TRANSMISSION SERVICES, A NONEXCLUSIVE
FRANCHISE TO OCCUPY RIGHTS-OF-WAY OF THE CITY OF FEDERAL
WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR
THE PURPOSES OF CONSTRUCTING, MAINTAINING, OPERATING,
REPLACING, AND REPAIRING A TELECOMMUNICATIONS NETWORK
WITHIN AND THROUGH THE CITY OF FEDERAL WAY.
City Clerk Stephanie Courtney read the ordinance title into the record.
COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE;
COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
e. Council Bill #735 Clear Wireless, LLC Franchise
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
GRANTING CLEAR WIRELESS LLC, A NEVADA LIMITED LIABILITY
COMPANY, A NONEXCLUSIVE FRANCHISE TO OCCUPY RIGHTS-OF-WAY
OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED
Federal Way City Council Regular Minutes Page 8 of 10
March 6, 2018
FRANCHISE AREA FOR THE PURPOSES OF INSTALLATION, OPERATION,
MAINTENANCE, AND REPAIR OF ITS WIRELESS COMMUNICATIONS
FIXTURES AND RELATED EQUIPMENT, CABLES, ACCESSORIES, AND
IMPROVEMENTS IN A PORTION OF THE RIGHTS-OF-WAY WITHIN AND
THROUGH THE CITY OF FEDERAL WAY.
City Clerk Stephanie Courtney read the ordinance title into the record.
COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE;
COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
8. COUNCIL REPORTS
Councilmember Assefa-Dawson briefly reported that she is aware of a tenant issue that concerned
her and she would like to see a solution to this issue for the families dealing with difficult landlord
issues.
Councilmember Johnson stated he will be working hard in the next weeks and looks forward to sitting
down with Lakehaven representatives. He acknowledged the passing of Andre Bollard, who worked
tirelessly with the youth in our community, was only 29 years old. His services are this weekend.
Councilmember Tran had no report this evening.
Councilmember Koppang acknowledged there is a lot of work to do in the next few weeks, and
looking forward to suggestions from Councilmember Johnson and Deputy Mayor Honda on new
revenue. He also thanked Federal Way businesses Stacks, Jimmy Macs and Chic Fil-A, who all
supported fundraisers in the community and are working at creating partnerships. He thanked the
Aquatics Center for hosting the PAC12 event where our city was able to shine. He continues to look
into the distressed rental property concerns.
Councilmember Moore acknowledged State Representative Mike Pellicciotti in the back of the room at
this late hour; he thanked him for his work in this legislative session. He also noted his sister in law
was able meet the Governor when she recently served as a Paige in the state senate.
Councilmember Duclos thanked the State Reps in Olympia on their vote on the public records act;
she thanked them for doing the right thing. She thanked the representatives who came to the
FEDRAC meetings and discussing the airport issues. She is hopeful this issue will be addressed; the
community has the right to quality of life.
Deputy Mayor Honda was pleased at the turnout and discussion at the most recent FEDRAC meeting;
people from all over the region came to give insight on what other cities are currently doing regarding
the airport noise. She has been traveling recently to and from Washington D.C. and looks forward to
working on the budget issue in the coming weeks.
9. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 11:29
p.m.
Federal Way City Council Regular Minutes Page 9 of 10
March 6, 2018
Attest:
Stephanie Courtney
City Clerk
Approved by Council:
Federal Way City Council Regular Minutes Page 10 of 10
March 6, 2018
COUNCIL MEETING DATE: March 20, 2018 ITEM #: 5b
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AMENDMENT (#1) TO THE EXISTING SUBSCRIBER AGREEMENT WITH PUBLIC SAFETY TESTING
(PST) TO INCREASE TOTAL COMPENSATION FROM $22,500.00 TO $37,500.00
POLICY QUESTION: Should the Federal Way Police Department amend the existing subscriber agreement with
Public Safety Testing to increase the total compensation costs from $22,500 to $37,500. ?
COMMITTEE: Parks, Recreations, Human Services and Public Safety MEETING DATE: Mar. 13, 2018
Council Committee — (PRHS&PSC)
CATEGORY:
® Consent
❑ City Council Business
Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Stan McCall, Police Administrative Commander DEPT: Police
Attachments:
1. PRHS&PSC Staff Memo
2. Amendment #1 (Increasing Total Compensation to $37,500)
Options Considered:
1. Approve the Execution of this Contract Amendment
2. Do not approve this Amendment
MAYOR'S RECOMMENDATION: 1— Approve this contract Amendment Request
MAYOR APPROVAL:
i�, 41/3/ii DIRECTOR APPROVAL: )s. -....f z/402d Councit Initial/DatC
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward contract Amendment #1 of the existing Subscriber
Agreement with Public Safety Testing, for the Recruitment and Testing of police candidates, to the March 20,
2018 Council consent agenda for approval.
ommittee Chair
Committee Member Com ee Member
PROPOSED COUNCIL MOTION: "I move approval of `Amendment #1' of the existing Subscriber Agreement
with Public Safety Testing, for the Recruitment and Testing of police candidates, effective January 25, 2016
through December 31, 2019, increasing the total compensation to no more than $37,500, and authorize the
Mayor to sign said agreement."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 1/2015
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: March 13, 2018
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Public Safety Testing (PST) — Amendment #1 — Total Cost of Compensation
Increase.
The Federal Way Police Department (FWPD) entered into a Subscriber Agreement with Public
Safety Testing (PST), for the recruitment and testing of police candidates, effective January 25,
2016 through December 31, 2019. The total cost of compensation was originally, $22,500.00
In 2017 the Police Department also contracted with PST to provide a Lieutenant Assessment
Center testing process to establish a list of qualified lieutenant candidates for promotion.
The cost for the Assessment Center process was paid for using funds set aside for the Subscriber
Agreement. This depleted a large percentage of the available funds.
In December, 2017, the Finance Department realized we no longer had sufficient funds to
continue paying PST for their services and recommended that we prepare and submit a contract
Amendment to increase the total cost of compensation from $22,500 to $37,500.
The services provided by PST are excellent and no other vendor meets our recruitment and
candidate testing requirements.
This Amendment will be effective on the date signed through December 31, 2019, and the
compensation rate will remain at $7,500 per calendar year.
1
Vecferal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www crtyoffederalway corn
AMENDMENT NO. #1
TO
SUBSCRIBER AGREEMENT
FOR
POLICE OFFICER RECRUITMENT & TESTING
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City" also "Subscriber"), and Public Safety Testing, Inc., a privately owned Washington corporation or
a sole proprietor ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by
mutual consent of the Parties, agree to amend the original Subscriber Agreement for Police Officer Recruitment and
Testing ("Agreement") dated effective January 25, 2016, as follows:
1. AMENDED COMPENSATION. The amount of compensation, as referenced on page one (1) of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor
agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate(s). Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible
for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this
Agreement.
2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
AMENDMENT 1 3/2017
4., Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
By:
Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk
DATE: APPROVED AS TO FORM:
PUBLIC SAFETY TESTING, INC.:
By:
Printed Name: Jon F. Walters Jr.
Title: President
Date:
STATE OF WASHINGTON
) ss.
COUNTY OF KING
J. Ryan Call, City Attorney
On this day personally appeared before me , known by me to be the of
that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said privately owned corporation, for the uses and purposes therein mentioned, and on
oath stated that he/she was authorized to execute said instrument.
GIVEN my hand and official seal this,
AMENDMENT
day of , 20
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
- 2 - 3/2017
QTY OF
Federal Way
EXHIBIT B-1
ADDITIONAL COMPENSATION
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
1. Total Compensation: In return for the agreed Services, the City shall pay the Contractor an additional
amount not to exceed Fifteen Thousand and no /100 Dollars ($ 15,000.00).
The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this
Amendment shall be an amount not to exceed Thirty Seven Thousand, Five Hundred and no /100 Dollars
($37,500.00).
2. Method of Compensation:
All related professional fees, noted and described on page one (1) of this agreement, and shall remain unchanged
by this amendment.
AMENDMENT 3 - 3/2017
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: .5c
SUBJECT: WILDWOOD' 17 NTS —19T" AVE S -20TH WAY S (S 290TH ST TO S 294TH PL)
POLICY QUESTION:
Should Council approve the installation of four (4) Speed Humps on 19th Ave S -20th Way S and 20th Ave S?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 12, 2018
CATEGORY:
® Consent ❑ Ordinance
n City Council Business ❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Erik Preston, P.E., Senior Traffic Engineer DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated March 12, 2018
Options Considered:
1. Authorize the installation of four (4) Speed Humps on 19th Ave S -20th Way S and 20th Ave S.
2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20, 2018 City Council
consent agenda for approval.
MAYOR APPROVAL'
ommi •e / Counci
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2018 consent agenda for
approval.
DIRECTOR APPROVAL:
'At If,
Initial/Date
Mark Kopp , Committee Ch2
Hoang an, Committee
Member
PROPOSED COUNCIL MOTION: "I move to authorize the installation of four (4) speed humps on 19t1' Ave S-20`1`
Way Sand 20t'Ave S."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 12, 2018
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Erik Preston, P.E., Senior Traffic Engineer
SUBJECT: Wildwood '17 NTS — 19th Ave S -20th Way S (S 290th St to S 294th Pl)
BACKGROUND:
Residents along 19th Ave S -20th Way S south of S 290th Street near the intersection with 20th Ave South submitted a
petition on August 8, 2017 requesting speed control and the installation of an all -way stop or speed bumps to control
vehicle speeds and improve pedestrian safety along 19th Ave S -20th Way S. Traffic studies were conducted in
September 2017, and the results are as follows:
• Roadway Classification : 19`x' Ave S — Local, 20th Way S - Minor Collector
• Average Daily Traffic (ADT): 732
• 85" percentile speed: 29.8 mph, 25.3 mph
• Total collisions (last 5 years): 0
• Injury Collisions: 0
Based on the current adopted NTS installation criteria (per table below), The petition scored 3.0 total severity
points. This meets the minimum 3.0 severity points to qualify for the installation of traffic calming devices.
(19th Ave S) Local Residential Street NTS Criteria
Point
Scale
85% Speed
(mph)
Daily
Traffic
Park or
School
# of 5 yr.
Collisions
# of 5 yr.
Injury Coll.
Total
Score
19th Ave S (south of S 290th St)
(Local Street, 25mph)
29.8
732
No
0
0
-
Local Street Points
1.5
1.5
0
0
0
3.0
20th Way S (south of 20th Ave S)
(Minor Collector, 25mph)
25.3
732
No
0
0
-
Minor Collector Points
0.0
0.0
0
0
0
0.0
Total Points Scored
1.5
1.5
0
0
0
3.0
Based on the current adopted NTS installation criteria (per table below), The petition scored 3.0 total severity
points. This meets the minimum 3.0 severity points to qualify for the installation of traffic calming devices.
(19th Ave S) Local Residential Street NTS Criteria
Point
Scale
85th Percentile
Speed
Average Daily
Traffic (ADT)
Location
School/Park
5 -Year Collision History
Total
Injury
Fatal
0.0
0-25
0-500
-
No
1
-
-
0.5
26 - 27
501 - 600
Yes
2
-
-
1.0
28 - 29
601 - 700
-
3
1
-
1.5
30 - 31
701 - 800
-
4
-
-
2.0
32 - 33
801 - 900
-
5
2
1
2.5
34 - 35
901 - 1,000
-
6
-
-
3.0
36+
1,001+
-
7+
3+
2+
(20th Way S) Minor Collector Street NTS Criteria
Point
Scale
85th Percentile
Speed
Average Daily
Traffic (ADT)
Location
School/Park
5 -Year Collision History
Total
Injury
Fatal
0.0
0 - 25
0 -1,000
No
1
-
-
0.5
26 - 27
1,001 —1,800
Yes
2
-
-
1.0
28 - 29
1,801 — 2,600
-
3
1
-
1.5
30 - 31
2,601 — 3,400
-
4
-
-
2.0
32 - 33
3,401 — 4,200
-
5
2
1
2.5
34 - 35
4,201 - 5,000
-
6
-
-
3.0
36+
5,001+
-
7+
3+
2+
A neighborhood traffic safety meeting was held on November 15, 2017. The 15 attendees all agreed that reducing
speeding on 19th Ave S -20`h Way S, especially around the intersection of 20th Ave S, was a high priority.
Unnecessary cut -through traffic was also a concern. Speed Humps, an All -Way Stop, and a Mini -Roundabout were
among the options discussed during the meeting along with a variety of combinations that would be proposed as
budget and engineering judgement allowed. If approved, the preferred option(s) could be constructed in the summer
of 2018.
Proposal:
Based on these concerns, Option 1 (below) was developed to slow vehicles along the entire 19`h Ave S -20`h Way S
corridor, particularly near the 20th Ave S intersection, and should also discourage the various routes of unnecessary
cut -through traffic. With the reduced speed provided by the speed humps and proper sight distance obtained by
landscape trimming, the safety of the 20` Ave S intersection should be greatly improved.
Option 1— Four (4) Speed Humps
This option would install a total of four (4) speed humps; three (3) on 19th Ave S -20`h Way S and one (1) on 20th Ave
S, as shown on the attached figure. Tree branches and bushes will also be trimmed on the corner to provide adequate
sight distance in the intersection prior to speed hump installation. Parking restrictions will be installed on the 20th
Ave S intersection corners to preserve intersection sight distance and some roadway striping may also be added in
and around the intersection.
The Speed Humps installed will be very similar to the humps currently in place on 18th Ave S. The humps are
located to avoid directly impacting driveways and mailbox delivery and will be located at the marked locations near
the following addresses:
• 28904 19`h Ave S
• 29027 19th Ave S
• 29231 20`h Way S
• 29105 20`h Ave S
The proposed devices should be effective in reducing vehicle speeds and improving vehicular and pedestrian safety.
However, there may be some negative impacts to the neighborhood including inconvenience and perhaps a slight
increase in emergency response time.
Option 2 — No Action
This option would not build any traffic calming devices and the street would remain in its current condition.
Advisory Ballot
In accordance with established NTS policies, City staff sent a total of 115 ballots to property owners and
occupants within 600 feet (measured along the road centerline) of the proposed traffic calming device locations.
As of the writing of this memo, the two-week postmark deadline for returning ballots has just concluded and not
all on-time ballots have been received; final ballot results will be shared during the presentation to the Land -Use
and Transportation Committee. The table below summarizes the incomplete ballot results for the 24 ballots
received to -date (21 % return rate):
2017 Wildwood NTS Ballot Count To -Date (Incomplete)
Option Description Total Percent
1 4 Speed Humps 20 83%
2 No Action 4 17%
The Traffic Division staff proposal is in accordance with the balloting results in recommending Option 1. The
proposed locations for the speed humps have been marked on the street. The proposed package should be
effective in reducing speeds along 19th Ave S -20`h Way S and 20th Way S and may reduce cut -through traffic.
However, there may be some negative impacts to the neighborhood including inconvenience, noise, and a slight
increase in emergency response time.
The estimated cost of this project is approximately $15,000 which matches the $15,000 per neighborhood per
year budget limitation policy. The currently allocated NTS budget is $50,000 per year with $20,000 designated
specifically for school NTS and/or school safety related improvements. Currently, there are no other NTS
projects scheduled for construction in 2018, so the entire $50,000 budget is still available for 2018.
cc:
Project File,
Day File
encl: Map of Option 1
Option 1 —4 Speed Humps
Speed
Humps
Bush &
Tree
Trimming
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5d
SUBJECT: 2018 ASPHALT OVERLAY PROJECT BID AWARD
POLICY QUESTION: Should the Council award the 2018 Asphalt Overlay Project to the lowest responsive, responsible
bidder?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: March 12, 2018
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Jeff Huynh Street Systems Engineer 'moi DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 12, 2018.
Options Considered:
1. Award Schedules A, B and C of the 2018 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest
responsive, responsible bidder, in the amount of $1,384,071 and approve a 1.77% contingency of
$24,498 for a total of $1,408,569 and authorizes the Mayor to execute the contract.
2. Reject all bids for the 2018 Asphalt Overlay Project and direct staff to rebid the project and return to
Committee for further action.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Marsh 20, 2018 City Council
Consent Agenda for appro .1
MAYOR APPROVAL:
Co ee
Initial/Date
ncil
Initial/Date
%DIRECTOR APPROVAL:
Initial/Date
'312.\%%
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 20, 2018 City
Council consent agenda for approval.
Mark Ko
v
ng, Committee
Chair
e Johnson, Committee Hoang Tran, Committee Member
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award Schedules A, B and C of the 2018 Asphalt
Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,384,071 and
approve a 1.77% contingency of $24,498 for a total of $1,408,569 and authorizes the Mayor to execute the
contract."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 12/2017
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 12, 2018
TO: Land Use and Transportation Committee
VIA: Jim Farrell, Mayor
FROM: Marwan Salloum, P.E., Public Works DirectorQ
Jeff Huynh, Street Systems Engineer
SUBJECT: 2018 Asphalt Overlay Project - Bid Award
BACKGROUND:
Four bids were received and opened on January 31, 2018 for the 2018 Asphalt Overlay Project; please see attached Bid
Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc., with a total bid of
$1,419,919.85.
AVAILABLE FUNDING:
The available budget for the 2018 Asphalt Overlay Project is $1,500,186 and is comprised of the following:
• 2018 Overlay Budget
• 2017 Carry Forward to 2018
• 2018 Structures Budget
• Overlay Fund transferred to Project #209
• Overlay Fund transferred to Project #210
TOTAL PROGRAM FUNDING AVAILABLE:
$1,517,000
$ 372,919
$ 166,267
($ 448, 000)
($ 108, 000)
$ 1,500,186
ESTIMATED EXPENDITURES:
The following is a breakdown of the estimated total project construction costs based on the low bid:
SCHEDULE
DESCRIPTION
AMOUNT
A
S 312th St (Pacific Hwy S to 28th Ave S)
$781,655
B
23rd Ave S (S 312th St to S 319th Pl)
$476,484
C
Weyerhaeuser Way S (S 344th St to 33rd P1 S)
$125,932
D
S 328th St (39th Ave S to 38th Ave S)
$ 35,850
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS:
$1,419,921
Construction Contingency
$0.00
In-house Design and Construction Administration
$88,117
Printing and Advertising
$3,500
ESTIMATED TOTAL PROGRAM COST:
$1,511,538
There is not enough available Asphalt Overlay program funding to award all of the 2018 Asphalt Overlay Project
schedules. Therefore, staff recommends awarding Schedules A, B and C of the 2018 Asphalt Overlay Project to
Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,384,071 and approve a 1.77%
contingency of $24,498 for a total of $1,408,569 and authorize the Mayor to execute the contract. If project
funding allows, staff recommends approving adding all or a portion of Schedule "D" back into the contract with
the understanding that the total cost will not exceed the total funding available for this program.
• Awarded Schedules (A, B and C)
• 1.77% Construction Contingency
• In-house Design and Construction Administration
• Printing and Advertising
ESTIMATED TOTAL AUTHORIZED COST:
k: Iutc\2018\03-12-18 2018 Asphalt Overlay Project Bid Award.doc
$ 1,384,071
$ 24,498
$ 88,117
$ 3,500
$ 1,500,186
2018 ASPHALT OVERLAY PROJECT
RFB No. 18-001
BID OPENING DATE JANUARY 31, 20108
Bid 1 I Bid 2 I Bid 3 I Bid 4 I Engineer
Tucci and Sons, Inc. Miles Resources, LLC Icon Materials Lakeside Industries, Inc. Estimate
Tacoma, WA Puyallup, WA Pacific, WA Covington, WA
Price Total
$81,452.20
$57,200.00
$5,200.00
$21,600.00
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$33,633.84
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$2,236.001
$275.00
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$160.001
$1,350.00
$7,680.00
$3,712.00
$22,975.00
$9,990.00
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$1,800.00
$7,740.00
$1,150.50
$2,730.00
$770,690.52
$48,927.99
$34,840.00
$2,600.00
$10,800.00
$3,900.00
O000
$ SO
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$4,000.00
$28,576.06
$48,927.99
$52.00
$52.00
$75.00
$75.00
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$52.00
$52.00
$75.00
$75.00
$3,000.00
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$55.00
$3.97
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$55.00
$86.00
$55.00
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$450.00
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$4,595.00
4,995.00
$4,595.00
$115.00
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0000000000
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$50,832.00
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$6,000.00
$4,000.00
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$160.00
$1,200.00
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$49,500.00
$1,000.00
$15,000.00
$36,550.00
$1,200.00
$300.00
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$28,440.00
$4,371.00
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$6,450.00
$1,239.00
$3,900.00
$1,164,541.68
$150,000.00
$34,840.00
$2,600.00
$10,800.00
$7,800.00,
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$2,000.00
$43,188.00
$150,000.00
$52.00
$52.00
$75.00
$150.00
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$75.00
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$6.00
$100.00
$150.00
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$5,500.00
$100.00
$7,500.00
$850.00
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$5,200.00
$21,600.00
$1,760.00
$3,000.00
$105.68
$39,550.00
$780.00
$3,600.00
$2,860.00
$33,888.00
$238,392.00
$87,500.00
$9,450.00
$10,500.00
00
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$1,050.00
$1,300.00
$3,120.00
$120.00
$2,760.00
$3,104.00
$128.00
$2,100.00
$16,400.00
$4,960.00
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$41,400.00
$750.00
$10,750.00
$35,045.00
$1,100.00
$285.00
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$28,440.00
$4,371.00
$4,016.25
$1,800.00
$5,805.00
$1,327.50
$3,900.00
$824,617.43
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$24,295.00
$650.00
$3,600.00
$35,990.00
$38,000.00
$52.00
$52.00
$75.00
$55.00
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$4.00
$77.00
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$65.00
$120.00
$24.00
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$117,500.00
$57,200.00
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$105.68
$45,500.00
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$36,006.00
$241,488.00
$70,000.00
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$600.00
$1,100.00
$2,431.00,
$200.00
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$1,200.00
$8,000.00
$3,648.00
00
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$38,250.00
$1,000.00
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$9,800.00
$28,440.00
$3,788.20
$3,748.50
$1,650.00
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$3,510.00
$830,461.88
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$720.00
$3,100.00
$30,591.50
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$52.00
$52.00
$75.00
$88.00
$3,000.00
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$21,600.00
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$9,500.00
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$1,000.00
$2,600.00
$110.00
$2,530.00
$2,880.00
$120.00
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$270.00
$750.00
$9,800.00
$27,018.00
$3,788.20
$3,748.50
$1,650.00
$5,418.00
$1,203.60
$3,484.00
$781,654.78
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$4,160.00
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$31,671.20
$70,000.00
$52.00
$52.00
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Vendor Name --->
Location
Item
SCHEDULE A - S 312TH ST
Mobilization
Flaggers and Spotters
Other Traffic Control Labor
Off Duty Uniformed Police Officer
Portable Changeable Message Sign
Roadside Cleanup
Asphalt/Cement Concrete Sawcutting
Roadway Excavation Incl. Haul
Construction Geosynthetic for Separation
CSTC for Pavement Repair & Roadway Widening, Incl. Haul
Maintenance Rock for Shoulder Reconstruction, Incl. Haul
Planing Bituminous Pavement
HMA Class 1/2" PG 64-22
HMA Class 1/2" PG 64-22 for Pavement Repair & Roadway
Adjust Manhole
Adjust Catch Basin
Install Conversion Riser for Type I Catch Basin
Repair or Rebuild Manhole
Adjust Existing Utility to Grade
Sod Lawn, Incl. 4 In Topsoil
Cement Conc. Curb and Gutter
Precast Sloped Mountable Curb
Precast Dual Faced Sloped Mountable Curb
Raised Pavement Marker, Type 2
Hydrant Marker, Type 2B
Adjust Monument Case & Cover
Cement Conc. Sidewalk
Cement Conc. Approach
Cement Conc. Curb Ramp Type 1 Parallel
Cement Conc. Curb Ramp Type 2 Parallel
Cement Conc. Curb Ramp Type 1 Perpendicular
MMA -Style Truncated Dome Detectable Warning Surface
Pedestrian Push Button
Detector Loop
R3 -9A and R3 -9B L Sign and Post
Painted Traffic Arrow
Painted Bike Symbol
Plastic Shared Lane Marking
Profiled Plastic Line
Plastic Edge Line
Profiled Plastic Wide Line
Profiled Plastic Dotted Wide Line
Plastic Crosswalk Line
Plastic Stop Line
Plastic Traffic Arrow
Subtotal Schedule A
Mobilization
Flaggers and Spotters
Other Traffic Control Labor
Off Duty Uniformed Police Officer
Portable Changeable Message Sign
Roadside Cleanup
Asphalt/Cement Conc. Sawcutting
Roadway Excavation Incl. Haul
Construction Geosynthetic for Separation
CSTC for Pavement Repair & Roadway Widening, Incl. Haul
Planing Bituminous Pavement
NM
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2018 ASPHALT OVERLAY PROJECT
RFB No. 18-001
BID OPENING DATE JANUARY 31, 20108
Bid 1 1 Bid 2 I Bid 3 I Bid 4 1 Engineer
Tucci and Sons, Inc. Miles Resources, LLC Icon Materials Lakeside Industries, Inc. Estimate
Tacoma, WA Puyallup, WA Pacific, WA Covington, WA
Price Total
$128,020.001
$51,040.00)
$2,400.00
$1,800.00
$750.00
$165.00
$450.00
$1,118.00
O O
00
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O O
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69
$1,728.00
$4,595.00
$22,975.00
$21,210.00
$36,000.00
$1,200.00
$1,200.00
$9,637.38
$4,006.80
$5,304.00
$7,080.00
$1,378.00
0 M
O N
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$12,450.65
$18,720.00
$1,040.00
$4,800.00
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$500.00
$1,620.00
$1,755.00
$600.00
$390.00
$315.00
$116,206.05
$2,782 901 $2,782.90
$6,240.001
$312.00
$450.00
$133.80
$4,320.00
$5.00
0 0
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69
69
$125.00
$40.00
$525.00
$25,973.70
$52.00
$52.00
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$693,523.00
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$18,720.00
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$56.54
$47,000.00
$100.00
$1,500.00
$60,750.00
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$3,450.00
$488,312.00
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$4,800.00
$660.00
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$26,555.00
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$2,700.00
$50,625.00
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SCHEDULE D - 5 328TH ST PAVEMENT REPAIR
1 Mobilization
Traffic Control Labor
Other Traffic Control Labor
Portable Changeable Message Sign
Asphalt/Cement Concrete Sawcutting
Roadway Excavation Incl. Haul
Construction Geosynthetic for Separation
CSTC for Pavement Repair & Roadway Widening, Incl. Haul
HMA Class 1/2" PG 64-22 for Pavement Repair & Roadway
Raised Pavement Marker, Type 2
Hydrant Marker, Type 2B
121Paint Line
Subtotal Schedule D
Vendor Name --->
Location >
E
HMA Class 1/2" PG 64-22
HMA Class 1/2" PG 64-22 for Pavement Repair & Roadway
Adjust Manhole
Adjust Catch Basin
Install Conversion Riser for Type I Catch Basin
Sod Lawn, Incl. 4 In Topsoil
Adjust Monument Case & Cover
Cement Conc. Curb and Gutter
Raised Pavement Marker, Type 2
Hydrant Marker, Type 2B
Cement Conc. Sidewalk
Cement Conc. Curb Ramp Type 1 Parallel
Cement Conc. Curb Ramp Type 1 Perpendicular
MMA -Style Truncated Dome Detectable Warning Surface
Detector Loop
Painted Bike Lane Arrow
Painted Bike Symbol
Profiled Plastic Line
Plastic Edge Line
Profiled Plastic Wide Line
Plastic Crosswalk Line
Plastic Stop Line
341 Plastic Traffic Arrow
Subtotal Schedule B
SCHEDULE C - WEYERHAEUSER WAY S PAVEMENT REPAIR
1 Mobilization
2 Flamers and Spotters
Other Traffic Control Labor
Off Duty Uniformed Police Officer
Portable Changeable Message Sign
Asphalt/Cement Concrete Sawcutting
Roadway Excavation Incl. Haul
Construction Geosynthetic for Separation
CSTC for Pavement Repair & Roadway Widening, Incl. Haul
HMA Class 1/2" PG 64-22 for Pavement Repair & Roadway
Raised Pavement Marker, Type 2
Profiled Plastic Line
Plastic Edge Line
Plastic Crosswalk Line
Plastic Stop Line
Plastic Traffic Arrow
Subtotal Schedule C
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2018 ASPHALT OVERLAY PROJECT
RFB No. 18-001
BID OPENING DATE JANUARY 31, 20108
Bid 1 I Bid 2 I Bid 3 I Bid 4 1 Engineer
Tucci and Sons, Inc. Miles Resources, LLC Icon Materials Lakeside Industries, Inc. Estimate
Tacoma, WA Puyallup, WA Pacific, WA Covington, WA
Price Total
m
a
co
co
m
0
r
M
w
Price Total
$2,087,135.351
YES
YES
YES
YES
YES
Price Total
1 $1,473,327.10
YES
YES
YES
YES
YES
Price Total
$1,466,071.40
YES
YES
YES
YES
YES
Price Total
1
o
a,
m
0,
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N u, CO CO N
W W W W W
» Y Y >-
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7
0
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TOTAL
Addendum are acknowledged
Bid Signature Page
Bid Bond
Combined Affidavit
Contractors Compliance Statement
Vendor Name --->
Location >
E
d
COUNCIL MEETING DATE: March 20, 2018
.......................................................................................................................................................................................................................................................................................................................................................................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5e
SUBJECT: NPDES Annual Report and Stormwater Management Program Update
POLICY QUESTION: Should Council approve the 2018 Annual Report and Stormwater Management Program
(SWMP) documents for submittal to the Department of Ecology as required by the Western Washington
(NPDES) Phase II Municipal Stormwater Permit?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 12, 2018
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Mindi English, Water QualityCoordinator DEPT. Public Works
g
Attachments:
Land Use and Transportation memorandum dated March 12, 2018
Options Considered:
1. Approve the 2018 Annual Report and SWMP documents and authorize the Mayor to submit documents
to the Department of Ecology by March 31st to satisfy the City's NPDES Permit obligations.
2. Do not approve the 2018 Annual Report and SWMP documents and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20, 2018 City
Council Consent Agenda for approval.
MAYOR APPROVAL:
C. mi e
Initial/Date
;/ IRECTOR APPROVAL:
Council
// //
Initial/Date
Initial/Date
3\z1•s
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2018 City Council consent
agenda for approval.
Mark Kop, lafig, Committee .Nair
ohnson, Committee Hoang ran, Committee
Member
Member
PROPOSED COUNCIL MOTION: "I move to authorize submittal of the 2018 NPDES Annual Report and SWMP
to the Department of Ecology by March 31, 2018 to satisfy the City's NPDES Permit obligations."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
O DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 12/2017
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 12, 2018
TO: Land Use and Transportation Committee
VIA: Jim Farrell, Mayor
FROM: Marwan Salloum, Public Works Director
Mindi English, Water Quality Coordinator
SUBJECT: NPDES Annual Report and SWMP
BACKGROUND:
The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates
stormwater and wastewater discharges to waters of the State. While it is a federal permit, regulatory
authority lies with Washington State Department of Ecology (DOE).
The NPDES Phase II Municipal Stormwater Permit for Western Washington was issued by DOE August
1, 2012 and went into effect August 1, 2013. The permit requires that all affected municipalities create
and implement a Stormwater Management Program (SWMP) which addresses six required program
elements:
1) Public Education and Outreach
2) Public Involvement and Participation
3) Illicit Discharge Detection and Elimination
4) Construction Site Run -Off
5) Operations and Maintenance of Post Construction Stormwater Facilities, and
6) Monitoring
In addition to the SWMP, the permit also requires the City to submit an Annual Report intended to update
DOE on the status of the City's compliance with the NPDES Phase II Permit. Annual Reports must be
submitted to DOE on or before March 31 of each year.
Since the effective date of this permit, City staff has been working with the DOE and several regional
forums to determine how to best meet the permit requirements. City staff has prepared the following
documents (attached) to meet the 2018 Annual Report and SWMP update requirements as specified in the
permit:
• 2018 Annual Report
• SWMP Update
cc: Project File
Day File
3/2/2018
°W QWT: tiUbiniidaii H01170
WQWebSubmittal - Search
Annual Report
Permit
Number Question
Section
1 S5.A.2 Attach updated annual Stormwater Management Program Plan (SWMP Plan). (S5.A.2)
2 S9.D.5 Attach a copy of any annexations, incorporations or boundary changes resulting In an Increase or decrease in the Permittee's geographic area
of permit coverage during the reporting period per S9.D.5.
Not Applicable
3 S5.A.3 Implemented an ongoing program to gather, track, and maintain information per S5.A.3, including costs or estimated costs of implementing
the SWMP.
Yes
4 S5.A.5.b Coordinated among departments within the jurisdiction to eliminate barriers to permit compliance. (S5.A.5.b)
Yes
5 S5.C.1.a.i Attach description of public education and outreach efforts conducted per S5.C.1.a.i and ii.
and ii
Saved Document Name: Attachment 2 Pub Ed Activities_5_03022018091111
6 55.C.1.b Created stewardship opportunities (or partnered with others) to encourage resident participation in activities such as those described in
S5.C.1.b.
Yes
7 S5.C.1.b Used results of measuring the understanding and adoption of targeted behaviors among at least one audience in at least one subject area to
direct education and outreach resources and evaluate changes in adoption of targeted behaviors. (Required no later than February 2, 2016,
S5.C.1.b)
Yes
8
S5.C.2.a Describe the opportunities created for the public to participate in the decision making processes involving the development, implementation
and updates of the Permittee's SWMP. (S5.C.2.a)
Please See Attachment 3
9 S5.C.2.b Posted the updated SWMP Plan and latest annual report on your website no later than May 31. (S5.C.2.b)
Yes
9b S5.C.2.b List the website address.
http: / /www.cityoffederalway. co m /sites/defau it/fi les/ Documents/ Department/ PW /Surface%20 W ater/combined%20flles. pdf
10 S5.C.3.a.i - Maintained a map of the MS4 including the requirements listed in S5.C.3.a.i.-vi.
vi
Yes
11 S5.C.3.b.v Implemented a compliance strategy, including informal compliance actions as well as enforcement provisions of the regulatory mechanism
described in S5.C.3.b. (S5.C.3.b.v)
Yes
12 S5.C.3.b.vi Updated, if necessary, the regulatory mechanism to effectively prohibit illicit discharges into the MS4 per S5.C.3.b.vi. (Required no later than
February 2, 2018)
Not Applicable
13 S5.C.3.c.i Implemented procedures for conducting illicit discharge investigations in accordance with S5.C.3.c.i.
Yes
13b S5.C.3.c.i Cite methodology
The city utilizes the Federal Way Illicit Discharge Detection and Elimination Filed Procedures and Response Plan which
references the following 2 guidance documents: Illicit Discharge Detection and Elimination: A Guidance Manual for Program
Development and Technical Assessments, Center for Watershed Protection, and the Illicit Connection and Illicit Discharge Field
Screening and Source Tracing Guidance Manual, King County, Hererra
3/2/2018 WQWebSubmittal - Search
Permit
Number Question
Section
14 S5.C.3.c.i Percentage of MS4 coverage area screened in reporting year per S5.C.3.c.i. (Required to screen 40% of MS4 no later than December 31,
2017 (except no later than lune 30, 2018 for the City of Aberdeen) and 12% on average each year thereafter. (S5.C.3)
40
15 S5.C.3.c.ii List the hotline telephone number for public reporting of spills and other illicit discharges. (S5.C.3.c.ii)
253-835-2700
15b 55.C.3.c.11 Number of hotline calls received.
25
16 55.C.3.c.iii Implemented an ongoing illicit discharge training program for all municipal field staff per S5.C.3.c.iii.
Yes
17 S5.C.3.c.iv Informed public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste.
(S5.C.3.c.iv)
Yes
17b S5.C.3.c.iv Describe the information sharing actions. (55.C.3.c.iv)
SWM utilizes its Public Education and Outreach Program to inform staff, residents, and businesses about hazards associated
with illicit discharges. Examples of outreach methods used include: newsletters, staff training, public workshops, business
inspections, mailings and participation in regional campaigns.
18 55.C.3.d Implemented an ongoing program to characterize, trace, and eliminate Illicit discharges Into the MS4 per 55.C.3.d.
Yes
19 S5.C.3.d.iv Number of illicit discharges, including illicit connections, eliminated during the reporting year. (55.C.3.d.iv)
51
20 55.C.3.d.iv Attach a summary of actions taken to characterize, trace and eliminate each illicit discharge found by or reported to the permittee. For each
illicit discharge, include a description of actions according to required timeline per 55.C.3.d.iv
Saved Document Name: 2017 SWMP Update_Final 0302201_20_03022018091248
» cs.C.3.e Municipal illicit discharae detection staff are trained to conduct illicit discharge detection and elimination activities as described in S5.C.3.e.
Yes
22 55.C.4.a Implemented an ordinance or other enforceable mechanism to address runoff from new development, redevelopment and construction sites
per the requirements of S5.C.4.a.
Yes
23b S5.C.4.a.1-iii Cite code reference for revised ordinance or other enforceable mechanism to address runoff from new development, redevelopment and
construction sites.
Section 16.20.010 of King County Surface Water Design Manual and Section 16.25 of Federal Way Revised Code
24 S5.C.4.a.i Number of exceptions granted to the minimum requirements in Appendix 1. (55.C.4.a.i., and Section 6 of Appendix 1)
0
25 S5.C.4.a.i Number of variances granted to the minimum requirements in Appendix 1. (S5.C.4.a.i., and Section 6 of Appendix 1)
0
26 55.C.4.b.i Reviewed Stormwater Site Plans for all proposed development activities that meet the thresholds adopted pursuant to 55.C.4.a.i. (S5.C.4.b.i)
Yes
26b 55.C.4.b.i Number of site plans reviewed during the reporting period.
108
27 55.C.4.b.ii Inspected, prior to clearing and construction, permitted development sites that have a high potential for sediment transport as determined
through plan review based on definitions and requirements in Appendix 7 Determining Construction Site Sediment Damage Potential, or
alternatively, inspected all construction sites meeting the minimum thresholds adopted pursuant to S5.C.4.a.i. (S5.C.4.b.ii)
Yes
3/2/2018 WQWebSubmittal - Search
Permit
Number Question
Section
27b S5.C.4.b.ii Number of construction sites inspected per S5.C.4.b.ii.
24
28 S5.C.4.b.iii Inspected permitted development sites during construction to verify proper installation and maintenance of required erosion and sediment
controls. (S5.C.4.b.iii)
Yes
28b S5.C.4.b.iii Number of construction sites inspected per S5.C.4.b.iii.
169
29 S5.C.4.b.ii, Number of enforcement actions taken during the reporting period (based on construction phase inspections at new development and
iii and redevelopment projects). (S5.C.4.b.ii, iii and v)
40
30 S5.C.4.b.iv Inspected all permitted development sites that meet the thresholds in S5.C.4.a.i upon completion of construction and prior to final approval
or occupancy to ensure proper installation of permanent stormwater facilities. (S5.C.4.b.iv)
Yes
31 S5.C.4.b.ii-iv Achieved at least 80% of scheduled construction -related inspections. (S5.C.4.b.ii-iv)
Yes
32 S5.C.4.b.iv Verified a maintenance plan is completed and responsibility for maintenance is assigned for projects. (S5.C.4.b.iv)
Yes
33 S5.C.4.c Implemented provisions to verify adequate long-term operation and maintenance (O&M) of stormwater treatment and flow control
BMPs/facilities that are permitted and constructed pursuant to S5.C.4. a and b. (S5.C.4.c)
Yes
35 S5.C.4.c.iii Annually inspected stormwater treatment and flow control BMPs/facilities per S5.C.4.c.ili.
Yes
35b S5.C.4.c.iii If using reduced inspection frequency for the first time during this permit cycle, attach documentation per S5.C.4.c.iii
Not Applicable
36 S5.C.4.c.iv Inspected new residential stormwater treatment and flow control BMPs/facilities and catch basins every 6 months per S5.C.4.c.iv to identify
maintenance needs and enforce compliance with maintenance standards.
Yes
37 S5.C.4.c.v Achieved at least 80% of scheduled inspections to verify adequate long-term O&M. (S5.C4.c.v)
Yes
38 S4.C.4.c.vi Verified that maintenance was performed per the schedule in S5.C.4.c.vi when an inspection identified an exceedance of the maintenance
standard.
Yes
38b S5.C.4.c.vi Attach documentation of any maintenance delays. (S5.C.4.c.vi)
39 S5.C.4.d Provided copies of the Notice of Intent for Construction Activity and Notice of Intent for Industrial Activity to representatives of proposed new
development and redevelopment. (S5.C.4.d)
Yes
40 S5.C.4.e All staff responsible for implementing the program to control stormwater runoff from new development, redevelopment, and construction
sites, including permitting, plan review, construction site inspections, and enforcement are trained to conduct these activities. (S5.C.4.e)
Yes
42 SS.C.4.g Participated and cooperated with the watershed -scale stormwater planning process led by a Phase I county. (S5.C.4.g)
Not Applicable
3/2/2018 WQWebSubmittal - Search
Permit
Number Question
Section
43 SS.C.S.a Updated and implemented maintenance standards as protective, or more protective, of facility function as those specified in Chapter 4 of
Volume V of the Stormwater Management Manual for Western Washington (as amended 2014). (Required no later than December 31, 2016,
except no later than June 30, 2017 for Permittees in Lewis and Cowlitz counties, and no later than June 30, 2018 for the City of Aberdeen,
S5.C.5.a).
Yes
44 S5.C.5.a Applied a maintenance standard that is not specified in the Stormwater Management Manual for Western Washington.
No
45 SS.C.S.a.ii Performed timely maintenance per S5.C.5.a.ii.
Yes
46 S5.C.5.b Annually inspected all municipally owned or operated permanent stormwater treatment and flow control BMPs/facilities. (S5.C.5.b)
Yes
46b S5.C.5.b Number of known municipally owned or operated stormwater treatment and flow control BMPs/facilities. (SS.C.S.b)
506
46c S5.C.5.b Number of facilities inspected during the reporting period. (55.C.5.b)
506
46d S5.C.5.b Number of facilities for which maintenance was performed during the reporting period. (S5.C.5.b)
477
47 S5.C.5.b If using reduced inspection frequency for the first time during this permit cycle, attach documentation per SS.C.5.b.
Not Applicable
48 S5.C.5.c Conducted spot checks and inspections (if necessary) of potentially damaged stormwater facilities after major storms as per S5.C.5.c.
Yes
49 S5.C.5.d Inspected all municipally owned or operated catch basins and Inlets as per SS.C.S.d, or used an alternative approach. (Required once no later
than August 1, 2017 and every two years thereafter, except once no later than June 30, 2018 and every two years thereafter for the City of
Abri u2ei i)
Yes
49b S5.C.5.d Number of known catch basins.
12528
49c S5.C.5.d Number of catch basins inspected during the reporting period.
5025
49d S5.C.5.d Number of catch basins cleaned during the reporting period.
3458
50 SS.C.S.d.i-ii Attach documentation of alternative catch basin cleaning approach, if used. (S5.C.S.d.i or ii)
Saved Document Name: Summary of CB Inspections and _50_03022018014920
51 S5.C.5.f Implemented practices, policies and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by
the Permittee, and road maintenance activities under the functional control of the Permittee. (SS.C.S.f)
Yes
52 SS.C.S.g Implemented an ongoing training program for Permittee employees whose primary construction, operations or maintenance job functions
may impact stormwater quality. (S5.C.5.g.)
Ye>
53 S5.C.5.h Implemented a Stormwater Pollution Prevention Plan for all heavy equipment maintenance or storage yards, and material storage facilities
owned or operated by the Permittee in areas subject to this Permit that are not required to have coverage under an NPDES permit that covers
stormwater discharges associated with the activity. (S5.C.5.h)
Yes
3/2/2018 WQWebSubmittal - Search
Permit
Number Question
Section
54 S7.A Complied with the Total Maximum Daily Load (TMDL)-specific requirements identified in Appendix 2. (57.A)
Not Applicable
55 S7.A For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 activities to address the applicable TMDL parameter(s).
(S7.A)
Not Applicable
56 58.A Attach a description of any stormwater monitoring or stormwater-related studies as described in 58.A.
Not Applicable
57 S8.B.1 Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for status and trends monitoring. (58.13.1)
Yes
58 58.C.1 Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for effectiveness studies. (S8.C.1) (Required to begin no
later than August 15, 2014)
Yes
59 S8.D.1 Contributed to the RSMP for source identification and diagnostic monitoring information repository in accordance with 58.0.1. (Required to
begin no later than August 15, 2014)
Yes
60 G3 Notified Ecology in accordance with G3 of any discharge into or from the Permittees MS4 which could constitute a threat to human health,
welfare or the environment. (G3)
Yes
61 G3 Number of G3 notifications provided to Ecology.
8
62 G3.A Took appropriate action to correct or minimize the threat to human health, welfare, and/or the environment per G3.A.
Yes
63 S4.F.1 Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's MS4 caused or contributed to a known or likely
violation of water quality standards in the receiving water. (S4.F.1)
Yes
64 54.F.3.a If requested, submitted an Adaptive Management Response report in accordance with 54.F.3.a.
Not Applicable
65 S4.F.3.d Attach a summary of the status of implementation of any actions taken pursuant to S4.F.3 and the status of any monitoring, assessment, or
evaluation efforts conducted during the reporting period. (S4.F.3.d)
Not Applicable
66 G20 Notified Ecology of the failure to comply with the permit terms and conditions within 30 days of becoming aware of the non-compliance.
(G20)
Not Applicable
67 G20 Number of non-compliance notifications (G20) provided in reporting year.
0
67b G20 List the permit conditions described in non-compliance notification(s).
Not Applicable
Attachments:
View j WAR045516_20_03022018091248 2017 SWMP Updele Final 030220120_03022018091248 .p41 663542 1608187 wgwebportal
View WAR045518 5 03022018091111 Allachmenl2 Pub Ed Ac5,i508 5 03022018091111 .pdf 663541 1608187 wgwebportal
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v ei Attachment 3 Pub Ed Measurement 2017 FIna10227201 .pdf 883549 1808187 wgwebportsl
View ( WAR045516 03022018091748 Attachment 4 2017 Annual Report IDDE lade 0302201 .pdf 883543 1608187 wgxebportal
Maw 1 WAR045518 5D 03022018014920 Summary of 013 Inspections and _50_03022018014920 .ptlf 853682 1808187 wgwebportel
View ! Summery of CB Inspections and Cleanings 2012.2019_ .pdf 883878 1808187 wgwebponel
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Copyright 8) Washington State Department of Ecology 2018. All Rights Reserved.
2018 NPDES Annual Report- Attachment 1 City of Federal Way
Attachment 1- Stormwater Management Program Update
Introduction
The National Pollutant Discharge Elimination System (NPDES) Permit Program is a requirement of the
Federal Clean Water Act intended to protect and restore waters for "fishable and swimmable" uses. The
Federal Environmental Protection Agency delegated permitting authority to state environmental agencies.
In Washington, the NPDES-delegated authority is the Washington State Department of Ecology (Ecology).
Since the City of Federal Way (City) operates a small municipal storm sewer system (MS4) that serves less
than 100,000 people, it is designated as a "Phase II" community and must comply with Ecology's Western
Washington Phase II NPDES Municipal Stormwater Permit (Permit). The first Permit was issued to the City
in 2007 and the current permit was re -issued in 2012. A new permit was to be issued July 2018; however,
Ecology extended the terms of the current permit and it will continue to stay in effect through July 2019.
The Permit allows municipalities to discharge stormwater runoff from the MS4 into the
State's water bodies (i.e., streams, rivers, lakes, wetlands, Puget Sound, etc.) as long as municipalities
implement measures to protect water quality to the "maximum extent practicable" through the application
of best management practices. These required practices, specified in the Permit, are implemented through
the City's Stormwater Management Plan (SWMP). Section S5.2.A requires that the City detail "activities for
the upcoming calendar year" in order to meet the NPDES permit requirements. These activities are
documented within the SWMP which is organized according to the following program components as
outlined in the Permit:
• Public Education and Outreach (permit section S5.C.1)
• Public Involvement and Participation (S5.C.2)
• Illicit Discharge Detection and Elimination (S5.C.3)
• Control of Runoff from New Development, Redevelopment, and Construction Sites (S5.C.4)
• Pollution Prevention and Municipal Operations and Maintenance (S5.C.5)
• Monitoring (S8)
The goal of the SWMP is to apply all known and reasonable technologies (AKART) to reduce the discharge
of pollutants into area receiving waters, protect surface waters from water quality degradation, and
conserve aquatic ecosytems.
Public Education and Outreach
The City's Surface Water Management Division (SWM) provides on-going public education and outreach
designed to reduce and eliminate behaviors and practices that cause or contribute to adverse
stormwater impacts. Staff utilizes a variety of approaches to inform targeted audiences about
stormwater issues and provides specific actions people can follow to minimize stormwater pollution. A
summary of educational activities scheduled for 2018 is provided below:
▪ Continue to expand the Storming the Sound with Salmon Program(SSS). Through a grant award in
2016, the City was able to expand SSS to all public schools within the Federal Way School District.
This partnership with the school district provides students with the opportunity to raise salmon in
school and learn about real life stormwater issues in the classroom. During 2018, SWM staff will
2018 NPDES Annual Report- Attachment 1 City of Federal Way
implement the last two phases of the grant to develop curriculum that incorporates Low Impact
Development (LID) into the SSS program, create a video about the program, and design interactive
elements for students and park users at Town Square Park.
• Continue to sponsor the salmon release event in the spring for the SSS program. This event spans
four days in which students participate in a daylong field trip to release their Salmon into the West
Hylebos creek and participate in water and ecological related presentations and activities led by staff
and several environmental organizations.
• Continue to partner with the Environmental Coalition of South Seattle (ECOSS) to provide stormwater
education and free spill kits to businesses in the automotive and restaurant industries. ECOSS
provides stormwater inspection support, customized spill plans, and spill response training for
managers and employees. ECOSS staff provides outreach in multiple languages.
• Continue to produce newsletters and other publications that address a variety of topics on pollution
prevention and general awareness of stormwater related issues. Newsletters are also used to inform
the public on Permit related issues.
• Continue to host volunteer events that encourage public participation in stewardship activities.
Activities may include storm drain marking, removing invasive plants species, planting native
vegetation, and removing garbage and debris from local waterbodies.
- Continue to sponsor stormwater and environmental related workshops. In 2017, the City partnered
with a locally owned fresh food marketplace to host the City's Green Living Workshop Program in an
effort to increase awareness of this program. Due to the substantive increase in participation, the
SWM will continue to partner with the City's Solid Waste Department to sponsor free classes to the
public on topics such as green cleaning, natural lawn care, water conservation, rain gardens, and the
use of rain barrels.
- As a result of increased use by local organizations of charity car wash ticket programs run through the
Pacific Northwest Car Wash Association and Brown Bear Car Wash, the City will reduce the number
of fish friendly car wash kits available to the public. These kits are designed to divert wash water to
the sanitary sewer system and are loaned out by the City for charity car washes at no cost. Due to
more organizations using the charity car wash ticket programs, only nine kits were checked out in
2017, less than in previous years.
- Provide educational markers to be installed near catch basins that drain to the MS4. The markers
inform the public that the drains discharge to local waterways.
• In 2018, SWM will launch a pet waste campaign in a targeted section of the City. The pet waste
campaign will be based on social marketing principles, and will include audience and behavior
research, identification of motivators and barriers to picking up pet waste, and the adoption of
specific strategies to address the identified motivators/barriers. Audience and behavior research
will consist of literature reviews of other pet waste programs, focus groups, and a door-to-door
survey in the targeted area. These efforts will allow staff to identify specific behaviors to target. As
part of the program, the City will conduct pre and post surveys in the pilot area to measure
program effectiveness. Staff will conduct outreach and enlist the help of local pet -related
businesses to help get the message out, as well as table at local community events. Outreach will
2018 NPDES Annual Report- Attachment 1 City of Federal Way
also include a press release, social media posts, and a pet waste specific page on the Surface
Water website. Residents will be asked to sign a "Scoop the Poop Pledge," and given tools such as
bag dispensers, mini flashlights, and reminder stickers to help them in their efforts of regular
pickup. Water quality staff will also conduct monthly fecal testing within the watershed to
determine trends in water quality data.
• SWM will partner with staff from the City's Solid Waste department to initiate Social Media
Marketing efforts in 2018, which will consist of a Public Works Facebook page. SWM will use the
page to reach a broader segment of our residents, and to advertise events, promote programs,
and post related news and events from other sources to increase awareness of stormwater
issues.
• In 2017, SWM Staff identified the three most frequently used languages within the City for
those whom English is a second language and began to identify avenues for translation of
various public education and outreach materials. While researching what materials were
available regionally in other surface and stormwater programs, SWM staff determined a need
for materials to be transcreated, (translation of intent as well as words into another language).
In 2018, SWM staff will utilize this data to develop a plan for transcreation of frequently used
education and outreach materials as well as BMP fact sheets that are most commonly used for
water quality correction notices sent to area businesses. The City intends to seek out regional
partners for common education and outreach products for this effort.
• SWM plans to utilize stormwater pond signs as part of an education and outreach effort.
Currently pond signs are text heavy and visually unappealing. SWM will work with a graphic
designer to produce signs that are informative, technically accurate, and visually attractive.
• In 2018, SWM staff will develop a plan for re -implementation of a Stream Team or a Stream
Stewards program and research the viability of an Adopt a Drain program.
• In 2018 SWM will support the regional efforts of the Don't Drip and Drive campaign by
promoting the campaign on social media, recruiting automotive businesses to participate, and
serving on the Stormwater Outreach for Regional Municipalities ( STORM) Don't Drip and Drive
working group.
Public Involvement & Participation
The City encourages the public and interested parties to participate in the decision-making process
involving the development and implementation of Permit related activities and programs. Opportunities for
public participation in the development of the SWMP include the following:
• March 5, 2018 Land Use and Transportation Committee meeting.
• March 20, 2018 City Council meeting. The Council reviews the programmatic and policy changes
proposed under the SWMP and allows public comment on all agenda items.
• The City's Surface Water Management webpage displays the updated SWMP and the Annual Report.
Opportunity for public comment and participation is made possible via e-mail year round.
2018 NPDES Annual Report- Attachment 1 City of Federal Way
Illicit Discharge Detection & Elimination
Federal Way maintains a robust Illicit Discharge Detection & Elimination (IDDE) Program designed to
prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4.
In 2018 SWM staff will:
• Continue to inspect private commercial stormwater systems that discharge into the City's MS4 to
ensure maintenance complies with standards outlined in the Permit. In 2017 SWM Staff initiated
an education outreach program into the commercial site inspection program that provided
advance notice and site specific information of stormwater systems to property owners and their
representatives. In addition, this outreach program provided information on BMPs targeted to
each site's commercial activities and land use. In 2018, SWM staff will continue to incorporate this
outreach effort, and at year's end, will review data from 2017 and 2018 to determine if there were
any patterns of improvement or decrease in compliance related to this effort.
• Enforce Ordinance 09-619 which prohibits non-stormwater discharges into the City's MS4. Examples
of illicit discharges include trash, construction materials, petroleum products, paint, pesticides,
fertilizers, soap, and wash water. SWM implements escalating enforcement procedures and actions
pursuant to those outlined in the Federal Way Revised Code.
• Provide follow-up training to municipal staff, who, as part of their normal job duties, may observe an
illicit discharge in the field. Training includes how to identify a potential illegal discharge and how to
properly report and respond.
- Continue to update the map of the City's MS4. The map is updated to reflect new connections and
changes based on field verification and SWM's Video Inspection Program. In addition for 2018, SWM
staff will be concentrating on updating the outfall identification and mapping system currently in use.
• Continue development of IDDE database created in 2017 for staff use. The database is intended to
increase efficiencies in reporting and recording spills and respective response. The database was
created in 2017 and during 2018 will be updated to allow for geographic and trend analysis. The
ultimate goal is a database which allows staff to target hot spots and areas of repeated water quality
violations.
• Continue to enhance enforcement program by working with the City's Law Department to create
Voluntary Compliance Agreements, and update policies for enforcing monetary penalties.
- Review and update of IDDE Field Manual
Controlling Runoff from Construction Sites
Construction site run-off is a major contributor to water quality degradation in the greater Puget Sound
region. To address this issue, the City adopted the current King County Stormwater Design Manual and the
City of Federal Way Addendum in 2016. Changes were made to development -related standards in order to
make LID the preferred and commonly used approach in site development. During 2018, City staff will
2018 NPDES Annual Report- Attachment 1 City of Federal Way
continue to:
• Conduct site plan review, inspection, and enforcement to meet standards for both private and public
projects in order to reduce pollutants in stormwater runoff to the MS4 from new development,
redevelopment and construction site activities.
• Require LID principles and LID best management practices to make it the preferred and commonly
used approach to site development.
Pollution Prevention, Operations & Maintenance
SWM has an ongoing program to reduce stormwater impacts associated with maintenance and operations
of City streets, facilities, and properties. The program applies to drainage infrastructure, which includes
catch basins, pipes, open channels, as well as residential and regional retention/detention facilities. In
2018, the SWM maintenance crew will:
• Continue to inspect known municipally owned and operated stormwater treatment and flow control
facilities as required by the Permit. Maintenance of facilities will be in accordance with the standards
in the 2016 King County Surface Water Design Manual.
• Complete inspection and cleaning (when necessary) of catch basins owned by the City. SWM staff will
review the 2008 Catch Basin Circuit Schedule to determine if there are any changes that could be
made to continue meeting permit requirements.
• Comply with the Stormwater Pollution Prevention Plan for the maintenance and storage yard owned
by the City located at 31130 28th Avenue South. Staff will continue to review policies and procedures
to ensure proper pollution management practices are consistently being implemented and
documented.
• Inspect facilities vulnerable to surface water related problems during and after major storm events to
ensure the systems are functioning properly, and to determine/conduct any maintenance or repair
needs.
• Use the Video Inspection Program as a tool to proactively manage the stormwater system to prevent
flooding, drainage problems and water quality problems. The program also supports several NPDES
related activities including on going comprehensive mapping of the system, evaluation of
management practices, and the improvement of the ability to trace spills and identify illicit
connections to the MS4.
Monitoring
A collaborative monitoring program is paid for by Western Washington NPDES Permittees, administered by
Ecology, and designed to monitor and evaluate the effectiveness of the best management practices
specified in the Permit. The goal of the monitoring program is to provide an unbiased assessment of
whether stormwater management actions are resulting in genuine progress towards regional water quality
targets. In 2018, the City will continue to pay into the collective fund and support the implementation of
the three components of the Regional Stormwater Monitoring Program:
• In -stream monitoring to measure whether the health of lowland streams and shorelines in Puget
Sound is improving or declining.
2018 NPDES Annual Report- Attachment 1 City of Federal Way
• Stormwater effectiveness studies to provide widely applicable information about what best
management practices work, or don't work, and how to improve stormwater management.
• Source Identification Information Repository designed to share information about source
identification and elimination methods and identify opportunities for regional solutions to common
illicit discharges and pollution problems.
Conclusion
The Annual Report and SWMP update is posted on the City of Federal Way website at:
http://www.cityoffederalway.com/sites/defa u It/files/Documents/Department/PW/Surface%20Water/com
bined%20files.pdf.
If at any time the City is unable to comply with terms and conditions of the Permit, staff must notify Ecology
within 30 days of becoming aware that non-compliance has occurred. Written notification must include a
description of the non-compliance issue and steps planned or taken to achieve compliance. The City
remains in compliance with the Permit and is using all known, available, and reasonable methods of
prevention, control, and treatment to prevent pollution into the surface waters of Washington State.
2018 NPDES Annual Report- Attachment 1
City of Federal Way
CALENDAR OF NPDES PERMIT RELATED ACTIVITIES 2013-2018
The timeline below provides an overview of the major activities and deadlines for implementing current
and upcoming permit requirements.
Program 1
Component
2013 Ongoing
Implementation
2014
2015
2016
2017
Jan - July
31, 2018
A. Stormwater
Management
Plan
Track costs and
permit related
activities.
Update the SW MP
annually.
By March 31:
Include
description of
internal
coordination in
Annual Report.
C.1 Public
Education &
Outreach
Continue Public
Education Program
and create
stewardship
opportunities.
Measure change in
behavior for 1 target
audience.
By February
2: Use
measure of
behavior
change to
improve
program.
C.2 Public
Involvement
Provide opportunities for the public to participate in SW MP decision-making.
Post current Annual Reports and SW MP Plan online by March 31st of each year.
C.3 Illicit
Discharge
Detection &
Elimination
Implement the Illicit
Discharge
Detection &
Elimination
Program.
Provide staff
training. Maintain
map of the MS4.
By Dec 31:
Field screen
at least 40%
of MS4.
By Feb 2:
Update
ordinance if
needed.
Field screen
12% of MS4.
C.4.a-f Control
Runoff from
Development
Implement
program
addressing
construction and
post construction
runoff.
By Dec 31:
Update
City code to
revised
Appendix 1
standards.
Revise
development
codes to
make LID the
preferred
approach.
By March 31:
Submit a
summary of
the review &
revision of
City codes.
Achieve at
least 80% of
scheduled
inspections.
C.5 Municipal
Pollution
Prevention,
Operation &
Maintenance
Perform MS4
maintenance and
inspections. Provide
staff training.
By Dec 31:
Update
maintenance
standards to
revised
manual/code
standards.
By August 1:
Inspect all
catch basins
or document
alternatives if
used.
S8.A
Provide description in each Annual Report of stormwater monitoring or stormwater- related studies
conducted.
2018 NPDES Annual Report- Attachment 1
City of Federal Way
Program
Component
2013 Ongoing
Implementation
2014
2015
2016
2017
Jan - July
31, 2018
S8.B Status &
Trends Monitoring
By Dec 31: Notify
Ecology which
option selected for
status and trends
monitoring.
Option 1- By Aug 15: Pay into the monitoring program.
Option 2-
BYJuly31:
stream
monitoring.
Oct 1: Begin
monitoring
marine near
shore.
Annual reporting per Ecologyapproved Quality
Assurance Project Plan (QAPP).
S8.C.
Effectiveness
Monitoring
By Dec 31: Notify
Ecology which option
selected for
effectiveness
monitoring.
Option 1: By Aug 15, Pay into the monitoring program.
Option 2:
By Feb 2,
Submit
QAPP to
Ecology.
By Oct 1:
Begin flow
monitoring.
Oct 1: Fully
implement
stormwater
monitoring
program.
Annual reporting per Appendix 9.
S8.D Source
Identification
& Diagnostic
Monitoring
By Aug 15: Pay into the monitoring program.
2018 NPDES Annual Report- Attachment 2 City of Federal Way
Attachment 2 - Description of 2017 Public Education Activities
Public Events
In 2017 Surface Water Management Division sought to create a more public presence. To this
end, City staff and volunteers tabled at three community events over the summer including
the Federal Way Farmers Market, Federal Way Kid's Day, and one of the City's "Movie in the
Park" nights.
Focus Groups
The Surface Water Management Division partnered with the Solid Waste & Recycling Division
to conduct five resident focus groups in 2017. A total of 20 people participated in the focus
groups. Topics included community outreach methods, feedback on public event booths, and
three on pet waste.
Storming the Sound with Salmon Program
The Storming the Sound with Salmon program is an annual stormwater education program
developed and implemented by the City and the School District in 2012. The program includes
classroom curriculum focusing on storm water education and provides students with the
opportunity to raise salmon at their school. At the end of the school year, students participate
in a salmon release event where they release the salmon into a local creek and spend the day
participating in outdoor learning at a local park. In May, the City held four salmon release
events serving over 900 students from 35 different schools.
Waterworks Grant
The Waterworks grant, awarded to the City on April 13, 2016 by the King County Natural
Resources and Parks Waste Water Treatment Division, provided the City funding to create a
video on the Storming the Sound with Salmon Program. The video will be used as a tool for
other jurisdictions who may be thinking about starting their own similar program. Filming
began in December 2017, with video completion in January 2018.
Upper Joe's Creek Watershed Grant
The City was awarded a grant from the Washington State Department of Ecology Water Quality
Algae Control Program in 2014. The goal of the grant project is to identify, control, and reduce
external sources of nutrients into the Twin Lakes (Lake Lorene and Lake Jeane). Education
activities related to the grant in 2017 included a fact sheet and a public information meeting
for residents of the watershed.
Green Living Workshops
The Surface Water Management Division and the Solid Waste & Recycling Division staff
collaborate to provide free educational workshops for residents on topics related to
stormwater and sustainability. Last year's topics included: Green Cleaning, Marine Resources &
Pollution Prevention, Bulky Item Recycling Options, Attracting Butterflies, Bees & Birds, Worm
Bins & Backyard Composting, and Fruit Tree Pruning.
2018 NPDES Annual Report- Attachment 2 City of Federal Way
Volunteer Events
The Surface Water Management Division recognizes and appreciates the hard work of
volunteers that donate their time to improve the water quality of stormwater and our local
surface waters. The City held five volunteer events in 2017 totaling 286 volunteer hours.
Volunteer activities included removing invasive plants and cleaning up local parks and streams.
Newsletters
Public education staff produced quarterly newsletters that covered a variety of topics on
pollution prevention and general awareness of stormwater related issues. In 2017, staff
produced their first e -newsletter. Newsletters will now be available in both hard copy and
digital forms.
Enviornmental Coalition of South Seattle (ECOSS)
The City collaborated with ECOSS, a non-profit organization, which provided multilingual
stormwater outreach to 25 businesses in the City. ECOSS provided free spill kits, custom spill
plans and training so businesses know how to quickly deal with spills and illicit discharges.
Car Wash Program
The City's car wash program informs businesses and charity groups that it is a violation of City
Code to allow dirty soapy water from car washing to enter storm drains. Realizing that car
washes are an important fundraising tool for many groups in the community, the City offers an
environmentally safe solution. The City has special kits available that pump wash water into the
sanitary sewer system, keeping contaminants out of local surface waters. During 2017, seven
charity organizations checked out the kits nine times, at no charge, from the Public Works
Department. The City also advertises charity car wash ticket programs through the Puget Sound
Car Wash Assocation (PSCWA) and Brown Bear as alternatives to the car wash kits. This year
local organizations bought 360 car wash tickets through PSCWA and 4,189 through Brown Bear.
Various Publications
Each year, the Surface Water Management Division produces new and updated public
education materials as needed. In 2017, some of the materials created included: Pet waste
brochure, general SWM brochure, "Nutrients in our Waters" bookmark, "Scoop the Poop"
stickers and pet waste leash bags.
Training
City staff participated in a number of trainings in 2017 related to the Citys Stormwater
Management program. Trainings varied in the number of staff in attendance.
Internal Training:
NPDES presentation to Land Use and Transportation Committee & City Council
IDDE Training for Fire Department
IDDE Training for Police Department
IDDE Response Training for Field staff
Amanda Database Program
Vueworks Database program
Website Training
2018 NPDES Annual Report- Attachment 2 City of Federal Way
External Training:
Social Media Training
CESL Training for Inspectors
King County Stormwater Design Manual Training
Certified Stormwater Inspector Training
Trenching and Shoring Certification
Confined Space Certification
Pipe Assessment Certification
Manhole Assessment Certification
Lateral Assessment Certification
Automated Sustainable Stormwater Design with XPDrainage Webinar
Asset Management as a Process Workshop
Planning for Infrastructure Replacement Workshop
2018 NPDES Annual Report- Attachment 3 City of Federal Way
Attachment 3 - Evaluation & Measurement of a Selected Education
Program
Summary
The City of Federal Way has been partnering with ECOSS (Environmental Coalition of South Seattle) to
provide multicultural outreach on spill kits to businesses in Federal Way since 2013. In 2017 ECOSS
engaged with 25 multicultural businesses on behalf of Federal Way to teach them about stormwater
pollution prevention, help them save money by providing spill kits at no cost, and promote the
protection of Puget Sound.
The Surface Water Management Division chose 25 multicultural businesses to work with, based on the
most active violators. Of these 25 businesses, a portion had received spill kits in the past. Thirteen spill
kits were delivered, 12 provided post -service surveys, and none declined service. ECOSS staff provided
outreach materials in multiple languages, including Spanish, Vietnamese, Korean, Somali,
Mandarin/Cantonese, and other languages as needed.
ECOSS worked with a social marketing consultant to determine the perceived barriers and benefits of
these businesses that would either prevent or motivate them to participate in the program. With their
barriers and benefits research they provided a number of outreach materials to the businesses:
• Program Brochure
• Instruction Poster
• Spill Kit Content Sheet
• Pledge Sheet
• Spill Plan
• Site Map
ECOSS conducted initial and follow-up visits to all businesses. During initial visits, staff conducted a
baseline survey of owners or staff to get a sense of levels of knowledge of stormwater issues and beliefs
about the responsibility of the business to clean up their own spills. A representative sample of the
businesses were then contacted to complete a post -survey. When two or more years have passed since
an initial visit to a business, ECOSS treats the business as a new site visit and provides all of the same
resources as they do for an initial visit.
2018 NPDES Annual Report- Attachment 3 City of Federal Way
Data
Types of businesses visited:
• 92% Automotive
• 4% Service
• 4% Washing
Languages spoken:
• 60% Spanish
• 24% Russian
• 8% English
• 4% Korean
• 4% Punjabi
Outcomes for 2017:
• 25 businesses received spill training, a spill kit, spill plan, and site map.
Recommendations and Next Steps:
• Continue providing the program in 2018 in order to solidify knowledge of spill
prevention and clean-up within business community and build long-term
relationships.
• Revisit businesses to provide updated training as needed.
• Allocate more staff time to program.
City staff is working on compiling data on spill kit outreach in the City from 2013-2017 in
order to determine trends among the businesses reached and assess next steps.
Summary of CB Inspections and Cleaning 2012 - 2019 - NON ARTERIAL CBs
*
= Year Cleaned
2012
2013*
2014
2015
2016
2017
2018*
2019
Campus
(1856)
% inspected
100%
100%
Average sump percent full
% requiring cleaning
19%
31%
2012
2013
2014
2015
2016
2017*
2018
2019
Twin Lakes
(1854)
% inspected
100%
Average sump percent full
% requiring cleaning
16%
2012
2013
2014*
2015
2016
2017
2018
2019*
Hylebos
(1249)
% inspected
100%
100%
Average sump percent full
% requiring cleaning
37%
2012
2013
2014*
2015
2016
2017
2018
2019*
Dumas Bay
(326)
% inspected
100%
100%
Average sump percent full
% requiring cleaning
18%
2012
2013*
2014
2015
2016*
2017
2018
2019*
Lakota
(1117)
% inspected
100%
100%
100%
Average sump percent full
% requiring cleaning
7%
16%
2012*
2013
2014
2015*
2016
2017
2018
2019
Steel Lake
(2119)
% inspected
100%
100%
Average sump percent full
% requiring cleaning
68%
10%
2012*
2013
2014
2015
2016*
2017
2018
2019
Weyerhaeuser
(611)
% inspected
100%
100%
Average sump percent full
% requiring cleaning
68%
8%
LEGEND
*
= Year Cleaned
100%
= 100% Inspected
Arterials are inspected every year
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Current Status
PW Admin recieves voicemail stating that a cardboard box with 24 1 -quart oil containers left on side of road at S. 303rd St &
16th Ave. S. Box is degraded and containers seem filled but are sealed. Complainant concerned that a car could run over
them and possibly cause a spill. Box needs to be picked up. Staff investigated the area and found the box of oil containers.
Oil brought back to the maintenance shop for disposal. No further action required.
SWM crew investigated and found very small amount of oil on road. Crew put down absorbent and swept up.
Report of Grease, oil and garbage contamination all around and in dumpster enclosure behind shopping center. Inspectors
worked with Property Manager to clean up dumpster enclosure.
Fire put out at homeless camps allegedly on SWM property at Kitts Corner West, south of 5 336th St & west of Pacific Hwy S.
Report of van leaking oil on ground. Inspector Mike Fyles Investigated and spoke with the home owner regarding the van
parked in her driveway. Her explanation was that last week the van was parked head in up her steep slope driveway. A
container with a small amount of anti -freeze leaked in the trunk of the van and some did drip and stain the driveway. The
amount on the driveway is insignificant. The van is now backed into the steep driveway at an angle. Any rain or heavy
moisture accumulated on the van is dripping down the front bumper of van and makes it appear as though the van is
constantly leaking. It is only rain water.
Staff continue to work with business owner, lessee and property owner to come into compliance. Issue onsite is turbid
discharge from lower parking lot.
Active Illicit Discharge of highly turbid water into Fisher's Pond from a SF home construction site. Property owner installed
BMPs to stop discharge of turbid water.
Erosision and sediment controls have been installed following turbid discharge.
Illicit discharge by 2 contractors working at the intersection. SWM Inspectors worked with contractors to install sediment
control. No further action required at this time.
Spill is result of collision between 2 semi trucks resulting in a punctured fuel tank. Approximately 15 g of diesel made it to
the street, and less than 10 g to stream (via catch basin, ditch, tightline and then to stream). Stream is between 1st Ave and
Pacific Highway. Maximum potential amount of diesel spilled is 75 g and it is all contained. Called report into ERTS.
Oil spill reported by FWP. Maintenance staff followed up and no evidence of spill found at address. No further action
required.
Inspector noticed turbid water flowing into catch basin. Staff visited site and confirmed that turbid discharge had stopped
and catch basin was cleaned. No further action required at this time.
6 jugs of some kind of liquid dumped on side of road of 20th PI SW just south of address 29635 20th PI SW. SWM and
Maintenance Staff investigated and removed containers for disposal. No further action required at this time.
Surface Water Inspectors observed heavy turbid water being discharged into the Public mS4 from the construction activity
taking place at Federal Way High School by contractors. Inspectors told the contractors to stop pumping and they complied.
Discharge eliminated. No further action required at this time.
Serious water pollution problems. City has not responded to past complaints. WA Dept of Ecology and USEPA will be
contacted again for City's non -response to stormwater pollution. Automotive businesses at 1710 S. 341st PI and within this
commercial site have numerous water pollution issues with oily waste and car parts etc all washing into storm drains.
Inspectors perform weekly inspections and no discharges are occurring. No further action required at this time.
Serious water pollution problems. City has not responded to past complaints. WA Dept of Ecology and USEPA will be
contacted again for City's non -response to stormwater pollution. Property at 2102 S. 341 St has dozens of truck parked on a
muddy lot with tons of oily and muddy runoff pollution. This all goes to East Hylebos Creek. Staff continue to work with
business owner, lessee and property owner to come into compliance. Issue onsite is turbid discharge from lower parking lot.
Drove by School during heavy rain discharge of turbid water has stopped, only clean water is now flowing from the property.
Inspectors noted spill of transmission fluid. Unable to find leaking vehicle. Business owner was alerted to the problem and
took immediate steps to clean up spill by placing absorbants and kitty litter. No further action required at this time.
Inspector site pics and contacted ROW inspector regarding erosion on the ROW. Further inspections indicate that track out is
no longer occurring. No further action required at this time.
No other discharges are taking place here. Inspectors perform weekly site visits at this location. No further action required
at this time.
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5. 303rd & 16th Ave S
37330 17th Ave. S.
34024 Hoyt RD SW
S 336th St west of Pacific Hwy S
1966 s 368 PL
2110 S. 341st PI.
31811 6 PL SW
37515 8th Ave. S.
5341 ST and 20 AVE S
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Fuel Can possibly tipped over in back of truck and contents spilled onto roadway. Sheen entered storm system and was
seen in City Storm Pond. sheen was absorbed and removed from surface of storm pond. No further action required.
Illicit discharge of grease. Large amounts of grease are overflowing onto the asphalt near a storm drain. The storm drain
appears to be clean, a slight elevation of the catch basin grate is preventing the grease from flow directly into the structure.
Container has been moved and property owner contracted with vactor company to clean up grease. No further action
required at this time.
CFW Received ERTS # 671971 stating that the groundskeeper for The Village at 330 ST Condominiums has a leaky lawn
mower and that gasoline drips out and is causing environmental harm. SWM Inspector conducted site visit and found no
evidence of environemental harm. No further action required at this time.
Fuel from vactor truck spilled onto road surface. Inspector required Pro -vac to take action and clean up all fuel. discharge
eliminated. No further action required at this time.
Pro -vac was jet rodding a storm line in front of 28922 5TH AVE S Under contract with Insituform who is performing a pipe
relining project for the City in the Marine Hills area. Project Inspector Jarred Larson was onsite and observed that during the
jet rodding process of cleaning the pipe the pipe was penetrated and a Lake Haven owned fresh water line was struck
resulting in a flow of highly turbid, chlorinated water that discharged downstream through the MS4 into City of Des Moines
MS4 and discharged into Puget Sound. Lakehave repaired pipe and no further discharges have occurred. No further action
required at this time.
8 x 5 -gal paint drums left on sidewalk in front of business property 31002 14th Ave S. Some of the drums are open.
Hazardous if spilled. Drums of paint picked up and disposed of by SWM Maintenance Staff. No further action required at
this time.
SWM Inspector noted an active Illicit discharge of track out and silt into storm drains with no protection, several CB socks
'have been removed and replaced with trash bags allowing turbid silty flows to enter storm system and flow into a stream.
Appears that a vactor has been decanting sediment and water that is sheet flowing across the property and building up
against the silt fence and leaking through. Portions of silt fence are missing. CB inserts are needed on both sides of the road
down to the discharge point into the stream. Follow up inspections indicate that BMPS have been installed and are working
properly. No further action required at this time.
Resident at 30706 19th Ave 5, has a swale that is fed by the parking lot of Steel Lake Presbyterian church and 19th Ave S
from S 308th. He says when it rains he can see a sheen, like petroleum, in the water running to the lake. No sheen noted
during site visit. No further action required at this time.
Possible sewer connection to storm drain. Further investigation indicates damaged sewer line above strom pipe. Private
sewer system, and property owner has fixed the sewer pipe issue. No further action required at this time.
yellow substance in crosswalk of RRFB at corner of 1st PL S and 1st Way S south 5 340th St. Has strong fumes and needs to
be cleaned up. Maintenance Staff cleaned up and disposed of material. No further action required at this time.
Police notified SWM staff that an oil spill had occurred in a neighborhood near 32609 16th Ct. SW and that fire and police
were onsite. Children at the residence had dumped fuel out of motorbike. Fuel was cleaned up by police and disposed of by
SWM Maint
Site visit conducted by SWM Staff. Brush has been cleared from outfall throughout drainage/creek area leading to Easter
Lake. Resident is concerned about future growth next summer and possible flooding on west side of parcel from the
Matrona Park Villas due to improper drainage on their side of the fence. We asked her to notify the City if there are any
future issues and will check this parcel for flooding during winter 2018, as well as overgrowth during summer 2018. At this
time, no further action is required.
Inspector found a leaking trash compactor during a site inspection on 7/7/2017. Site visit in Sept. 2017 and dumpster and
trash compactor area were nearly spotless.
Inspection during August indicates some basins have been vactored out and clean. Others appear to have been cleaned
recently, but currently have debris and contaminants in them. Many catch basins still have a slight petorleum sheen on the
surface of the water. The vortex filter vault is still completely full of trash and debris. Follow up inspections in November
indicate that BMPS and maintenance has been completed.
Hydraulic spill from Waste Management truck. The driver was collecting up a hill when the line gave way. SWM Staff
contacted Marc Davis via email to confirm spill has been cleaned up.
Contractor has jetted lines that were identified as having shavings in them and cleaned out catchbasins. Filter socks are still
in place at outfalls in case there was any residual in pipes not cleaned.
The alley behind the row of business on the West side of the parking lot is heavily contaminated with FOG as well as private
storm structures on the property. There are FOG producing restaurants, food trucks and grease containers that may have
contributed to IDDE. Follow up inspections did not show evidence of FOG in catch basins. No further action required at this
time.
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Poor BMPs
Other
Poor BMPs
Poor BMPs
Poor BMPs
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Poor BMPs
SWM staff observed very poor conditions behind Valley Harvest Market in the Lakecrest Shopping Center at 288th and
I Military Rd. Dumpster area behind the market is lacking in BMPs, and waste and debris are littering the area. Soapy,
contaminated water is entering CBs #11 & #12, and could enter nearby storm drains or impact surface water, along with the
litter in the area, if not cleaned up. SWM Staff have confirmed that appropriate measures have been implemented to clean
up past discharges and prevent future illicist discharges. No further action requried at this time.
Gene Greenfield called in a report of a white 55 gallon drum with unknown contents located at the intersection of 4th Ave.
and Dash Point Road. Drum was in good shape and not leaking. SWM Staff worked with NRC to remove and properly
dispose of drum. Further testing indicated potential chrome plating waste. No further action required.
Lakehaven emailed WQ Coordinator, regarding a large leak/spill of liquid waste under the trash compactor behind the
Safeway on 320th. SWM Staff worked with business to clean area around trash compactor. No further action required at
this time.
Solid Waste notified SWM of a leaking grease tote at IHOP after observing the discharge on her morning site visits. The
grease is actively leaking into the storm drain located outside of the dumpster enclosure area (see linked photos). Business
has replaced the grease tote and cleaned the dumpster enclosure and catch basins. No further action required at this time.
Erosion issues at a single-family home work site that are leading to sediment discharges in the MS4. Property owner and
contractor installed gravel berms. Issue appeared to be complete, however berms are failing and additional measures need
to be put into place. BMPs have been installed, and proptery owner has cleaned catch basin. No further action required at
this time.
Police notified SWM staff that an oil spill had occurred in a neighborhood near 32609 16th Ct. SW and that fire and police
were onsite. Children at the residence had dumped fuel out of motorbike. Fuel was cleaned up by police and disposed of by
SWM Maintenance staff. No fuel reached the nearby catch basin.
The grease tote behind the Pac Island Grill and Cafe Arizona in Center Plaza is in poor condition and grease is running down
the sides into the mulch below. BMPs have been installed to protect nearby catch basin. No further action required at this
time.
Grease totes near Mongolian Grill and Doors B-20 and B-22 appear to be in very poor condition. The sides of the totes have
grease running down them, and it is discharging to a CB not 5 feet away. It appears that some sorbent has been used in the
past, but never swept up and disposed of. CB needs to be cleaned. CB has been cleaned and totes moved. Totes currently
have secondary containment. No further action at this time.
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28855 Military Rd S
4th Ave SW and Dash Point Road
1207 S. 320th St.
178 SW Campus Dr
31536 42nd Ave. SW, Federal Way, WA 98023
32609 16th Ct SW
2012 5 320th St.
2001 S 320th St
Lakecrest Shopping
Center (Valley Harvest
Market)
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COUNCIL MEETING DATE: March 20, 2018
.......................................................................................................................................................................................................................................................................................................................................................................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 51
SUBJECT: 2018 STORM DRAIN CCTV INSPECTION AND ASSESSMENT — 85% DESIGN STATUS REPORT AND
AUTHORIZATION TO BID
POLICY QUESTION: Should City Council authorize SWM staff to bid the proposed 2018 Storm Drain CCTV
Inspection and Assessment Project and return to LUTC and Council for bid award, further reports and
authorizations?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 12, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
•
STAFF REPORT BY: TonyDoucette, SWM Project En lneer'lb DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 12, 2018.
Options Considered:
1. Authorize staff to proceed with design and bid all or part of the proposed 2018 Storm Drain CCTV
Inspection and Assessment Project and return to LUTC and Council for authorization to award the
project within the available project budget to the lowest responsive, responsible bidder.
2. Do not authorize staff to proceed and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20, 2018 City
3\z‘`.9)
itial/Date
Council Consent Agenda f� approval.
MAYOR APPROVAL:
`%% /�/ C DIRECTOR APPROVAL:
mitt Coun
C. T
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the March 20, 2018
consent agenda for approval„
,t -
g, Committee Chair J'sse 'ohnson, Committee Member Hoan Tran; Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize SWM staff to proceed with design and to bid all or part
of the 2018 Storm Drain CCTV Inspection and Assessment Project, and return to LUTC and Council for
authorization to award the project within the available project budget to the lowest responsive, responsible
bidder. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED- 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 12, 2018
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
Marwan Salloum, P.E., Public Works Director
FROM: Tony Doucette, SWM Project Engineer -71)
SUBJECT: 2018 Storm Drain CCTV Inspection and Assessment Authorization to Bid
BACKGROUND:
The Surface Water Management (SWM) Division of Public Works owns and maintains over 1.2 million linear
feet of storm drain pipe and culvert. SWM staff inspect storm drain assets in advance of capital improvement
projects and in response to citizen action requests. In 2017, SWM staff identified a need to supplement in-
house efforts and programed a capital project to provide additional video inspection and assessment. City
Council approved the 2017 updates to the Surface Water Management (SWM) Capital Improvement Plan
(CIP) on June 20, 2017 and added the 2018 Storm Drain CCTV Inspection and Assessment project. The goal
of the project is to proactively inspect storm drain assets and identify maintenance and repair needs before they
cause flooding and/or other damage.
The project will supplement in-house resources by focusing on inspecting older neighborhoods and those with
significant lengths of older, corrugated metal pipes. SWM video inspection efforts regularly identify tree
roots, sediment blockages, damaged pipe segments and utility conflicts that require repair or maintenance.
Comprehensive neighborhood video inspection efforts also allow SWM to identify large areas requiring repair
can result in capital projects like the Marine Hills Stormwater Conveyance System repair.
The total budget for the project is $200,000 and is comprised of the following:
• 2017 SWM CIP Assessment Budget (carry forward) $100,000
• 2018 SWM CIP Assessment Budget $100,000
TOTAL FUNDING AVAILABLE $200,000
SWM staff prioritized the following schedules to inspect based on the estimated age of storm drain assets,
storm drain material, and reviewing maintenance requests. The costs shown are estimated and SWM will
award schedules as bid prices and available funding allows. A project vicinity map and more detailed area
maps are attached for your information.
SCHEDULE
DESCRIPTION (MAP NAMES)
AMOUNT
A
Adelaide, Lake Grove and Cold Creek
$51,620
B
Steel Lake, Laurelwood, Redondo and Redondo Heights
$57,000
C
Mirror Lake, Easter Lake, Mirror Lake Lakota
$45,540
D
Dash Point, Palisades, Twin Lakes North
$29,030
E
Twin Lakes South, Green Gables, Alderdale
$88,320
ESTIMATED INSPECTION COSTS
$271,510
The anticipated date for advertising is March 2018, with inspections beginning in June 2018.
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5g
SUBJECT: SUBMITTAL OF TRANSPORTATION GRANT APPLICATIONS
POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation
improvement projects?
COMMITTEE: Land Use and Transportation
MEETING DATE: March 12, 2018
CATEGORY:
• Consent
❑ City Council Business
n Ordinance ❑ Public Hearing
n Resolution ❑ Other
STAFF REPORT BY: Desiree Winkler, P.E., Deputy Public Works Director DEPT: Public Works
Attachments: Memo to LUTC dated March 12, 2018
Options Considered:
1. Authorize Staff to submit grant funding applications under the 2018 PSRC — STP/CMAQ, Safe Routes
to Schools, and Highway Safety Improvement Program grant programs.
2. Do not authorize staff to submit grant funding applications under the 2018 PSRC — STP/CMAQ, Safe
Routes to Schools, and Highway Safety Improvement Program grant programs and provide direction to
staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the March 20, 2018 City
Council Consent Agenda for approval.
MAYOR APPROVAL:
Com tte / Coun
Initial/Date Initial/Date
DIRECTOR APPROVAL:
3121 ¶$
nitial/Date
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 20, 2018 consent agenda for
approval.
, Committee C)air
esse Johnson, Committee Hoang ran, Committee
Member
Member
PROPOSED COUNCIL MOTION: "I move approval of Option 1 to authorize staff to submit grant funding
applications under the 2018 PSRC — STP/CMAQ, Safe Routes to Schools, and Highway Safety Improvement
Program grant programs."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 12, 2018
TO: City Council
VIA:
Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
besiree Winkler, P.E., Deputy Public Works Director/Street Systems Manager
Grant Funding for Transportation Improvement Projects — Authorization to Submit
Applications
SUBJECT:
BACKGROUND:
This memorandum provides the Council with the current status of new grant funding programs for
transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year
Transportation Improvements Plan (TIP) and concluded that the following projects will likely be
competitive in the 2018 PSRC - STP/CMAQ Regional and Countywide Competition funding cycle, Safe
Route to School Program, and the Highway Safety Improvement Program.
Project (Funding Phase)
Estimated Project Cost
Possible Grant Funds
Required City
Grant
16th Ave S — S 308th to S 288th (Design)
PSRC Countywide Non -Motorized
Match
Street Asphalt Overlay Program — SW320th Street (11`h Ave SW to 3rd Place SW)
(Design and Construction)
PSRC Countywide Preservation
$900,000
$612,000
$288,000'
(Federal Funds)
16th Ave S — S 308th to S 288th (Design)
PSRC Countywide Non -Motorized
$800,000
Street Asphalt Overlay Program — SW 356th Street (15th Ave SW to 4 Place SW)
(Design and Construction)
PSRC Countywide Preservation
$1,300,000
$875,000
$425,000'
(Federal Funds)
16th Ave S — S 308th to S 288th (Design)
PSRC Countywide Non -Motorized
$800,000
Adaptive Signal Control System — Phase 3 — City wide
Design and Construction
PSRC Countywide
(Federal Funds)
$800,000
$680,000
$120,0002
Pacific Hwy S — Non -Motorized Corridor —
16th Ave S — S 308th to S 288th (Design)
PSRC Countywide Non -Motorized
$800,000
$680,000
$120,0002
(Federal Funds)
Lakota Middle School Safe Route to School (SRTS) -
SR 509: 21st Ave SW — SW 312th St (Design and Construction)
Safe Routes to Schools Program
$1,500,000
$1,200,000
$300,0003
(Federal Funds)
Sacajawea Middle School Safe Route to School (SRTS) —
SR 509: 550 ft. west of 11th PI S to 350 ft. east of 11th PI S - (Design and Construction)
Safe Routes to Schools Program
$1,500,000
$600,000
$900,0004
(Federal Funds)
K:\LUTC\2018\3-March 2018\03-12-2018 Grant Funding for Transportation Projects.doc
March 12, 2018
Land Use and Transportation Committee
Grant Funding for Transportation Improvement Projects
Page 2
Project (Funding Phase)
Estimated Project Cost
Possible Grant Funds
Required City
Grant
Match
City Safety Program — (Citywide — Systemic)
Run off road / Hit fixed object Remediation (include high friction surface; signage; guard rail) — Locations
to be Determined (Design and Construction)
Highway Safety Improvement
$800,000
$720,000
$80,0005
Program (Federal Funds)
City Safety Program — Spot Location
SW Dash Point Road and 47th Ave SW Compact Roundabout (Design and Construction
Highway Safety Improvement
$975,000
$877,500
$97,5005
Program (Federal Funds)
'The required City match for this grant will be provided from the 2020 & 2021 asphalt overlay budget
2The required City match for this grant will be provided from the 2020 & 2021 Capital Transportation Project Funding
3The required City match for this grant was budgeted in 2017/2018 budget and will be part of this project carry forward fund.
4The required City match for this grant was budgeted in the 2017 budget amendment and will be part this project carry forward
fund and the City received a $400,000 TIB grant for this project.
5The required City match for this grant will be provided from the 2019 & 2020 Traffic Safety fund (Red light Photo)
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5h
SUBJECT: GRANT OF $25,000 OFFERED TO THE CITY OF FEDERAL WAY FOR THE COMPLETION OF THE
PERIODIC REVIEW OF THE SHORELINES MASTER PROGRAM
POLICY QUESTION: Should the Council approve the staff continuing application to receive the non-competitive
grant for $25,000 to aid in the State mandated periodic review of its Shorelines Master Program?
COMMITTEE: LAND USE AND TRANSPORTATION
MEETING DATE: March 12, 2018
CATEGORY:
X Consent
❑ City Council Business
n Ordinance ❑ Public Hearing
Resolution ❑ Other
STAFF REPORT BY: Robert "Doc" Hansen, Planning Manager
Attachments: Staff Report
Options Considered:
• Accept the $25,000 grant being offered by DOE
• Do not accept the grant being offered by DOE
MAYOR'S RECOMMEND TION: Mayor Recommends Approval
MAYOR APPROVAL:
Co mitte' // ' Coun
Initial/Date Initial ate
DEPT: Community Development
4IRECTOR APPROVAL:
Initial/Date
2/26/,s
COMMITTEE RECOMMENDATION: I move to forward the Mayor's recommendation to accept a $25, 000 grant
from DOE to aid in completing the mandated Shorelines Management Program periodic review to the March 20,
2018 consent agenda for approval.
Commitfee Oiair, Mark Ko' •ang
1
iv
' "ittee Member, Jesse
Johnson
Committee Member, Hoang
Tran
PROPOSED COUNCIL MOTION: "I move approval of the Mayor's recommendation to approve acceptance of
the $25, 000 grant offered by DOE to aid in completion of the mandated Shorelines Management Program
periodic review"
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED —12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
DATE:
TO:
VIA:
FROM:
SUBJECT:
CITY OF FEDERAL WAY
MEMORANDUM
March 12, 2018
LUTC City Council Members
Jim Ferrell, Mayor
Brian Davis, Community Development Director
Robert "Doc" Hansen, Planning Manager
To Prepare and Accept an EAGL Grant of $25,000 Aiding in the
Completion of the Required Periodic Review of the Shorelines
Management Program
Background Information:
The Shoreline Management Act (SMA) requires a periodic review for each jurisdiction's
adopted Shorelines Management Program. Local governments must review amendments
made by the Department of Ecology or State Legislature to the SMA and rules that may
have occurred since their master program was last amended. Federal Way completed an
update of its Shoreline Master Program in 2011, and is required to review changes to the
comprehensive plan and development regulations to determine if shoreline policies and
regulations remain consistent with State laws and policies. Federal Way will consider
and evaluate during this review whether to make amendments to be conformance with
changed laws. The City will also review changed circumstance, new information or
improved data which has occurred since the latest update in 2012. This periodic update is
due to be submitted to the State by June 30, 2019.
Ecology Administration of Grants and Loans (EAGL)
On November 3, 2017 the City received a letter from Brian Lynn, Coastal/Shorelines
Section Manager for DOE indicating that the City of Federal Way is being offered a non-
competitive grant for $25,000 to be use in the completion of the required periodic review.
The money offered must be formally accepted by June 30th of this year. Money can be
used for a number of activities and materials necessary in completing the update,
including salary towards efforts to complete this plan review. The money can be used for
• Cost of materials;
• Staff hours for operations involved in research of the adopted program and
relevant changes to laws and policies that have been adopted by the State
legislature or DOE;
• Hours dedicated to public participation programs and activities which are required
in the review and update of any regulations implementing SMA;
• Travel and training necessary for completing the periodic review
There are no match requirements to receive this money. Reimbursement for any staff
hours will have to be documented before money is transferred, and quarterly reports are
required until all of the funds are expended.
Before making formal application to receive the funds, City Council is requested make
decision to receive the grant.
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 6a
SUBJECT: 2017 PROGRAM YEAR CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION
REPORT (CAPER)
POLICY QUESTION: Should the City Council approve the 2017 Program Year Consolidated Annual
Performance and Evaluation Report (CAPER)?
COMMITTEE: Parks, Recreation, Human Services & Public Safety
MEETING DATE: March 13, 2018
CATEGORY:
❑ Consent
❑ City Council Business
❑ Ordinance
n Resolution
Public Hearing
❑ Other
STAFF REPORT BY: Sarah Bridgeford
DEPT: CD
Attachments: 2017 Consolidated Annual Performance & Evaluation Report
In 2011, the City of Federal Way became a Community Development Block Grant (CDBG) entitlement
community and adopted its first Consolidated Plan for the 2012-2016 program year period. In August 2014, the
City was informed by the U.S. Department of Housing & Urban Development (HUD) that the City should begin
to plan for use of the CDBG funding with King County because the City is part of the HOME Consortium, which
led to the adoption of a new Consolidated Plan for the 2015-2019 program year period.
The Consolidated Annual Performance & Evaluation Report (CAPER) informs HUD on how the City utilized
CDBG funds to meet various goals. The CAPER is required for each year of the Consolidated Plan program
period. The 2017 CAPER is for the third program year of the Consolidated Plan program period. The Human
Services Commission considered the 2017 CAPER at its regular meeting on Monday, February 26, 2018, and
voted 5-0 to recommend approval of the CAPER.
Options Considered:
1. Approve the 2017 Consolidated Annual Performance & Evaluation Report.
2. Do not approve the 2017 Consolidated Annual Performance & Evaluation Report and give staff
direction.
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
DIRECTOR APPROVAL:
o n Cou cil
Initial/Date Initial/Date
3
ImttaVDa�
%5'
COMMITTEE RECOMMENDATION: 1 move to forward the 2017 Consolidated Annual Performance & Evaluation
Report is the Mar h 20, 2018 City Council agenda for public hearing.
Committee Chair Committee ember
PROPOSED COUNCIL MOTION: "I move approval of the 2017 Consolidated Annual Performance &
Evaluation Report and authorize the Mayor to execute all documents associated with the Report for submission
to the U.S. Department of Housing and Urban Development."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED —12/2017 RESOLUTION #
4
CITU OF �/
Federal Way
Consolidated Annual
Performance
and Evaluation Report
(CAPER)
PROGRAM YEAR 2017
THIRD PROGRAM YEAR OF THE KING
COUNTY CONSORTIUM
CONSOLIDATED PLAN 2015-2019
Prepared by
City of Federal Way
Community Services Division
Community Development
Department
For more information on the CAPER, contact:
Si necesita esta information en espanol, (lame al:
Jeffrey D. Watson
Community Services Manager
(253) 835-2650
ieff.watson@cityoffederalway.com
or
Sarah Bridgeford
CDBG/Human Services Coordinator
(253) 835-2651
Sarah.Bridgeford@cityoffederalway.com
City of Federal Way
Community Development Department
33325 8th Avenue South
Federal Way, Washington 98003
www.cityoffederalway.com
City of Federal Way
Jim Ferrell
Mayor
City Council
Susan Honda
Deputy Mayor
Lydia Assefa-Dawson
Jesse Johnson
Hoang Tran
Mark Koppang
Martin Moore
Dini Duclos
Human Services Commission
Mary Schultz
Chair
Ken Stark
Vice Chair
Julie Hiller
Jack Stanford
Sofia Mayo
Kathryn Scanlon
Annette Cummings
Brian Bentley
Executive Summary
The City of Federal Way was able to utilize roughly $1 million in CDBG funds to accomplish the following
and more:
• Completion of the construction and opening of the Performing Arts and Event Center (PAEC),
creating 17 FTEs while expanding opportunities for local businesses and improving the
downtown corridor;
• Support entrepreneurs with business development assistance resulting in the creation of jobs;
• Provide shelter, food, and counseling for homeless women;
• Build a secure fence for a domestic violence shelter;
• Help families remain in their homes and avoid homelessness through emergency rental
assistance; and
• Provide scholarship assistance for persons with disabilities to take classes that will help them
live independently.
The Federal Way Day Center provides a place for
homeless adults to receive mail, do laundry, prepare
simple meals, access computers, and make connections
to other resources. The Center was made possible with
City general funds, state funds and private donations.
December 2017 marked the first full year of service.
The City, through partnerships and with the use of City general fund dollars, was able to provide
affordable housing to 1,715 residents, complete the first year of service with a Day Center providing
laundry and a host of other services for homeless adults, rehab a domestic violence shelter's security
fence, and develop 341 multi -family units affordable to low income residents, 44 of which are for
homeless veterans and their families. These are just some of the accomplishments achieved in 2017.
Table of Contents
Executive Summary 4
CR -05 - Goals and Outcomes 1
CR -10 - Racial and Ethnic composition of Persons assisted 4
CR -15 - Resources and Investments 91.520(a) 5
CR -20 - Affordable Housing 91.520(b) 8
CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) 12
CR -30 - Public Housing 91.220(h); 91.320(j) 16
CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j) 19
CR -40 - Monitoring 91.220 and 91.230 23
CR -45 - CDBG 91.520(c) 24
Attachment A 25
Attachment B 29
Attachment C 31
Attachments
A — PR 26 CDBG Financial Summary Report for Program Year 2017
B — City Council Approval of 2017 CAPER
C — Affidavit of Publication for 2017 CAPER Public Comment Period
CR -05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan.
91.520(a)
During the third program year of the 2015-2019 Consolidated Plan, the City of Federal Way and
community partners successfully utilized federal and local resources to:
• Provide 299 persons with disabilities with classes and activities to help them live independently;
• Open the Section 108 -funded Performing Arts
and Event Center (see picture) to provide access
to the arts while creating 17 FTEs with 3.5 FTEs;
filled by low- and moderate -income persons;
• Expand the supply of affordable housing
through the acquisition of a single family home
that is currently being renovated and will be
resold at an affordable monthly payment to a
low- or moderate -income family;
• Preserve and improve the existing housing stock
through repair of single-family homes and code compliance corrections; five homes had repairs
completed with another 18 in process and 109 households resolved code violations;
• Replace a security fence at a domestic violence shelter, improving security for 16 Federal Way
residents fleeing domestic violence in 2017;
• Provide employment services and 50 hours of tutoring to 16 youth; 11 were placed in jobs;
• Support the City and County efforts to end homelessness by assisting six women experiencing
homelessness with 218 bed nights of shelter, 39 hours of case management, and 436 meals;
• Improve the quality of life of two drug addicted infants with 28 days of pediatric intensive
medical care. Both infants have been weaned from narcotic medicines and are thriving;
• Prevented homelessness by assisting 72 individuals with rental assistance;
• Provided eight persons with disabilities job training resulting in the five individuals who
completed the program to date being placed in jobs;
• Expand economic opportunities by assisting 95 persons with technical assistance resulting in:
o the creation of six new business and jobs;
o one business expansion;
o 24 existing businesses receiving assistance; and
o 64 potential startups receiving assistance.
Comparison of the proposed versus actual outcomes for each outcome measure submitted
with the consolidated plan and explain, if applicable, why progress was not made toward
meeting goals and objectives. 91.520(g). Table 1 summarizes the outcomes for program year
2017 and the Consolidated Plan to date.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 1
Table 1— Accomplishments — Program Year 2017 & Strategic Plan to Date
Percent
Complete
134.38%
0
O
v1
N
0.00%
0
V
.-a
N
-
0.00%
o
O
0
O
vi
N.
N
Actual
Program
Year
CO
CO
V
lD
N
n
N
e--I
N
N
.-1
.-I
CO
Expected
Program
Year
COCO
N
,-i
0
O
O
rn
V
Percent
Complete
84.20%
0
Ln
N
Oi
.-1
0
0
0
O
0
O
0
O
0
O
0
O
22.22%
28.75%
Actual
Strategic
Plan
N
CO
lD
c-1
lO
N
N.
.-i
.-i
N
CO
Cr
co
•" 1
Expected
Strategic
Plan
0
0
N
COO0
0
0
0
OOi
a
Unit of
Measure
Persons
Assisted
Household
Housing
Unit
Persons
Assisted
Persons
Assisted
Household
Housing
Unit
Persons
Assisted
u,
O
Businesses
Assisted
Indicator
Public service activities
other than Low/Moderate
Income Housing Benefit
Homeowner Housing
Rehabilitated
Homeless Person
Overnight Shelter
Homelessness Prevention
Housing Code
Enforcement/Foreclosed
Property Care
Public service activities
other than Low/Moderate
Income Housing Benefit
Jobs created/retained
Businesses assisted
Source /
Amount for
PY 2017
CDBG:
$440,500
0
0
U)
m a
O
U to
CDBG:
$440,500
CDBG:
$440,500
CDBG:
$440,500
CDBG:
$342,000/
Section 108:
$105,000
CDBG:
$342,000 /
Section 108:
$105,000
CDBG:
$342,000 /
Section 108:
$105,000
Category
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
Non -Housing
Community
Development
f0
0
LI
ESTABLISH
SUITABLE LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE LIVING
ENVIRONMENTS
ESTABLISH
SUITABLE LIVING
ENVIRONMENTS
EXPAND
ECONOMIC
OPPORTUNITIES
EXPAND
ECONOMIC
OPPORTUNITIES
EXPAND
ECONOMIC
OPPORTUNITIES
City of Federal Way 2017 CAPER
OMB Control No: 2506-0117 (exp. 06/30/2018)
Table 1— Accomplishments — Program Year 2017 & Strategic Plan to Date
Percent
Complete
o
O
0
O
O
rri
V
m
Actual
Program
Year
l(1
O
I',
4-4
Expected
Program
Year
,-iO
V1
Percent
Complete
C
V
N
01
H
Actual
Strategic
Plan
o
,-I
v
rn
v
Expected
Strategic
Plan
O
O
O
L(1
N
Unit of
Measure
Household
Housing
Unit
Households
Assisted
Indicator
Homeowner Housing
Added
Tenant -based rental
assistance / Rapid
Rehousing
Source /
Amount for
PY 2017
O
O
O
O
D
N
D N
U
in
U in
O
Affordable
Housing
Affordable
Housing
00
C)
CO
U
m
O
PROVIDE DECENT
AFFORDABLE
HOUSING
PROVIDE DECENT
AFFORDABLE
HOUSING
giving special attention to the highest priority activities identified.
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City of Federal Way 2017 CAPER
0MB Control No: 2506-0117 (exp. 06/30/2018)
CR -10 - Racial and Ethnic composition of Persons assisted
Describe the Persons assisted (including the racial and ethnic status of persons assisted).
91.520(a)
Table 2 — Table of assistance to racial and ethnic populations by source of funds
# of People % of
Assisted CDBG % of City
Race/Ethnicity with CDBG Assisted Population
White 205 36.2% 51.6%
Black or African American 114 20.1% 9.7%
Asian 18 3.2% 14.2%
American Indian or American Native 8 1.4% 9%
Native Hawaiian or Other Pacific Islander 9 1.6% 2.7%
Multi -Racial 211 37.3 6.6%
Total 565
Hispanic 53 9.4% 16.2%
Not Hispanic 512 90.6% 83.8%
During the program year, CDBG funds assisted 565 persons. Thirty-seven percent of the persons served
were multi -racial, 36% white, 20% African-American, and 3% where Asian. Nine percent of the persons
served were Hispanic. According to the Census, the population in the City of Federal Way is 51.6% white,
16.2% Hispanic, 14.2% Asian, 9.7% African American, and 6.6% are Multi -racial. African Americans and
multi -racial families are disproportionately represented amongst those in need in the City. The City will
continue to work with our community partners to ensure culturally appropriate services are provided to
meet the needs of our diverse citizens. In addition, we will continue to address barriers that marginalize
those most in need from achieving a suitable living environment, accessing economic opportunities, and
accessing decent, affordable housing.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 4
CR -15 - Resources and Investments 91.520(a)
Identify the resources made available
Table 3 — Resources Made Available
Source of
Funds
Source
Resources Made
Available
Amount Expended During
Program Year
CDBG
Section 108 Loan, Entitlement
Grant
$1,804,456
$1,049,698
General
Fund
Human Services Grants
$516,000
$488,148
The City expended about 58% of its available CDBG resources during the third program year of the
consolidated plan (2017).
Program Income
The resources made available (see Table 3 above) included program income. The City received the
following program income during the program year:
Program Income Resource
Program Description
Program Income
CDBG Microenterprise Business Loan (IDIS Activity # 63, PY2013, Project ID #10)
$ 4,200.00
CDBG Housing Repair Program
$ 3,923.51
TOTAL
$ 8,123.51
In 2013, the City utilized funds for a Microenterprise Business Loan program to expand economic
opportunities. A loan of $18,500 was awarded to Universal Cartridge LLC for equipment purchase.
During the 2017 program year, the City received monthly loan payments totalling $4,200. These funds
were used to support the City's CDBG program via funding of eligible activities.
The City operates the Housing Repair Program, which offers zero percent interest, deferred loans. Loans
are payable upon refinance or sale of the home. In 2017, three loans were repaid resulting in $3,923.51
in Program Income.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 5
Identify the geographic distribution and location of investments
Table 4 — Identify the geographic distribution and location of investments
Target Area
Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Most of the City's CDBG funding during the Program Year was Citywide except for the following:
CDBG City Code Enforcement (Compliance)
The CDBG City Code Enforcement (Compliance) program was implemented only in those areas of the
City where 51% or more of the residents were low income and that were showing signs of detioration.
(See map, Perecentage of Low to Moderate Income by Block Group for the City of Federal Way). In
addition, CDBG Code Enforcement
must be in areas of deteriation
defined as one or more of the
following conditions:
• A significant number of
documented graffiti tags
within the prior year;
• A significant number of
existing code violations
and/or complaints;
• The presence of vacant or
abandoned buildings as
determined by periodic
field observations;
• The presence of unsafe
structures or buildings in
severe disrepair affecting
the overall appearance of
the neighborhood as
determined by periodic
field observations;
• Unkempt outdoor
landscaping, trash
enclosures or cans,
discarded furniture, indoor
furniture, or appliances
being used in the outdoor areas as determined
Percentage of Low to Moderate Income by Block Group
Census Legend:
2010 Census Block Groups
1-1 2010 Census Tract
Low Mod Percentage
# Census Block Group
300 Census Tract
0 05 1
H Mees
Source 201C 231.1 HUD
A Federal Way
by periodic field observations or complaints; and
• Deleterious land uses as determined by higher crime area statistics.
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER
Page 6
The City has other public or private improvements, rehabilitation, or other programs/services that,
together with CDBG Code Enforcement, may be expected to arrest the decline in the area:
• Housing Repair Program (City's "HRP");
• Graffiti Removal Program;
• Community Education on Code Enforcement; and
• Other City and community partner investment in redevelopment or rehabilitation projects (e.g.,
Habitat for Humanity Exterior Housing Repair Program).
North Federal Way Neighborhood Revitalization Strategy Area (NRSA)
The City established a
Neighborhood Revitalization
Strategy Area (NRSA) Plan for
North Federal Way that was
approved by HUD late in the
2016. Seventy-two percent (72%)
of those living in the NRSA are
low- to moderate -income, over
half are from a minority group,
and over a third of the residents
are under the age of 18. The City
will bring the North Federal Way
community together to
collectively design and implement
the programs and projects that
will address identified needs
included in the plan.
In 2017, The Puget Sound
Educational Service District
started two new afterschool
programs in elementary schools
serving the area. Additionally,
Build the Bridge, a community
group comprised of nonprofit
partners and citizens, coordinated
a street safety audit of the area
City of NRSA within
Federal Way Federal Way
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no warranty as to IN aeeu'ac ,
conducted by youth volunteers with adult supervision. The audit confirmed street lighting as a
priority
leading to its inclusion in the 2018 Annual Action Plan. The City also made plans to reconvene the
Project Advisory Team in 2018 for the purposes of moving forward with implementation of the plan's
strategies including a baseline survey.
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER
Page 7
Leveraging
Explain how federal funds leveraged additional resources (private, state, and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction were used to address the
needs identified in the plan.
The City was able to leverage $2,315,600.71 in private, state, and local resources. For every $1 in CDBG
funds expended during this Program Year, the City leveraged $2.35 in other funds. There is no publicly
owned land or property located within the jurisdiction that was used to address the needs identified in
the plan.
CR -20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate -income, and middle-income persons served.
Table 5 - Number of Households
Table 6 - Number of Households Supported
One -Year Goal
Actual
Number of homeless households to be
provided affordable housing units
0
44
Number of non -homeless households to
be provided affordable housing units
0
0
Number of special -needs households to
be provided affordable housing units
0
0
Total
0
0
Table 6 - Number of Households Supported
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 8
One -Year Goal
Actual
Number of households supported
through rental assistance
0
2,221
Number of households supported
through the production of new units
0
341
Number of households supported
through the rehab of existing units
16
4
Number of households supported
through the acquisition of existing units
1
0
Total
2,566
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 8
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
With the City's Housing Repair Program, three households received vital home repairs and Habitat for
Humanity completed one household's repair project. The City's project has an additional seven
households that either have completed or will be completed in 2018 and Habitat for Humanity has 11
households in progress. Both projects provide suitable living environments rather than affordable
housing. The delays were largely due to the delay in 2017 CDBG funds becoming available.
Using CDBG funds to acquire a single family home in Federal way, Habitat for Humanity is in process of
rehabilitating the home and will resell it at an affordable price to a low- or moderate -income household.
Rehab has started and occupancy is anticipated to occur no alter than June of 2018. The repair process
means that a family did not occupy the home before the end of the program year.
Through various partnerships, we successfully provided rental assistance to 2,251 households:
• King County Housing Authority (KCHA) provided 1,715 Section 8 Housing Choice Vouchers;
• The Multi -Service Center assisted 72 individuals from 23 households with their emergency
program (CDBG funded); and
• 483 households were assisted by Catholic Community Services, St. Vincent de Paul, and Federal
Way Community Caregiving Network (all funded with City Human Services General Fund grants).
The program helps people with basic needs including rent assistance, meals, hygiene products,
socks, blankets, jackets, and laundry.
Additionally, the occupancy of 297 households in a new, affordable, multi -family housing complex
funded with Tax Credits and 44 households in the William J. Wood House for homeless veterans has
added to the number of households able to attain affordable housing.
KCHA holds the Moving to Work (MTW) designation and, therefore, has more flexibility in the use of
their resources than non-MTW housing authorities. We are fortunate to have a housing authority with
such high designation to partner with to provide affordable housing choice to residents. KCHA's goal to
expand access to high opportunity neighborhoods has led
to residents with Housing Choice Vouchers being able to
relocate to neighborhoods with higher performing public
schools and easier access to employment, and job
training opportunities. Through the Community Choice
Program, KCHA provides counseling and services that
help families with young children make informed and
appropriate choices about new neighborhoods.
With the implementation of the new multi -tiered payment standards, KCHA has enabled Housing Choice
Voucher subsidies to reflect the true market rents in our diverse region. Federal Way residents with
Housing Choice Vouchers have more affordable housing options since their subsidy is in line with the
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Federal Way 2017 CAPER Page 9
city's current market rental and utility rates.
KCHA's Payment Standards example for Federal Way*
Studios 1 BR 2 BR 3 BR 4 BR 5 BR 6 BR
5870 $1,160 $1,420 $1,845 $2,345 $2,694 $3,050
*Payment standards are based on zip code. The payment standards included are for the 98003 zip code and may
vary slightly from other zip codes.
Other Subsidized Multi -family Housing Developments
In addition to the 506 units of multi -family housing that came onboard in 2016 and were affordable to
households at or below 60% of the area median, Uptown Square opened in 2017 providing an additional
297 households with affordable housing. Multi -Service Center's William J. Wood House opened in 2016
and was fully leased in 2017 to provide 44 units of affordable housing to veterans and their families who
are experiencing or at imminent risk of becoming homeless.
Project Name
Year
Completed
Units for
Employees
Rented at 60% of
Median Income
Rented at 50% of
Median Income
Total
units
Uptown Square
2017
3
279
15
297
Willian J. Wood
2016
n/a
n/a
n/a
44
Total
3
279
15
341
Uptown Square — The largest affordable apartment complex developed in the City in over a decade,
Uptown Square will provide 297 units comprised of one through four bedroom apartment flats and five
bedroom townhomes. The non-smoking, pet -friendly, and energy efficient/water efficient, sustainable
community is in the heart of the City within walking distance of the Commons Mall, groceries, dining, a
new public library, and movies. Interstate 5 and the City's transit center are less than a mile away
making transportation and employment easily accessible. Commercial space is available on the main
floor of the buildings along 320th, one of the City's major roadways. Amenities include:
• 3 playgrounds;
• basketball court;
• barbecue/picnic area;
• bike racks;
• clubhouse,
• computer lab;
• dog park;
• garage;
• high speed internet;
• media room;
• recreation room; and
• spa/hot tub.
OMB Control No: 2506-0117 (exp. 06/30/2018) City of Federal Way 2017 CAPER
Page 10
Discuss how these outcomes will impact future annual action plans.
The City is committed to affordable housing opportunities for residents. The City will continue to invest
in the preservation of existing housing, especially for owner -occupied low- and moderate- income
residents. During the Program Year, Uptown Square, a tax credit apartment complex, was completed.
The City is working with a variety of agencies to ensure any needed services are available to residents of
these and other properties. With the completion and HUD approval of the North Federal Way NRSA
Plan, future CAPERs will include programs and projects to address preservation of affordable housing
and services to help residents remain in their housing.
Include the number of extremely low-income, low-income, and moderate -income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served
CDBG Actual
HOME Actual
Extremely Low-income
109
0
Low-income
411
0
Moderate -income
25
0
Non-Low/Moderate
20
0
Total
565
0
Table 7 — Number of Persons Served
The City expended the majority of its CDBG funds during the Program Year to provide assistance to low
and very -low income residents. Of the activities required to serve clients that are low- and moderate -
income, a total of 565 persons were assisted. (Note that planning and administrative activities are
exempt from the low- and moderate income activity calculation). Four percent of those served were
moderate -income, 73% were low-income, 19% were extremely low-income, and 4% were non-
low/moderate income. The City will continue to work with community partners to serve low and
extremely low-income residents. In addition, the City will continue partnerships to provide services that
help special needs population, (persons with disabilities, homeless, etc.) to live independently.
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CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
All Home King County Strategic Plan
The City is not a direct service provider. However, working with our community partners, the City
provides funding to agencies that work in concert with All Home King County, the countywide effort to
end homelessness. Part of the All Home Strategic Plan is a coordinated entry system where there are
regional access points for homeless persons to get immediate assistance including assessment. The
regional entry points enable homeless persons to have easier access to assistance. Under the previous
system, intakes for assessments were at a few locations. With the regional Homeless Management
Information System (HMIS) and the regional coordinated entry system, homeless persons have easier
access to intake, assessments, and case management. With the completion of the coordinated entry
regional access system, we are hopeful that more homeless in Federal Way will have access to shelters
countywide, in addition to immediate case management. One of the City's invaluable community
partners, Multi -Service Center (MSC), was designated one of the regional intake centers. With an on-site
food bank, ability for intake, and immediate referral, we are excited about MSC services to assist the
homeless in the City and our region.
City Homeless Services/Planning
The City of Federal Way continues to face increases and changes to homelessness. In 2017, the City
convened the Homless Mothers and Children Initiative to work on filling a gap for emergency shelter for
families. The Initiative worked on various solutions by engaging local service providers and the faith
community. The Initiative's work in Program Year 2017 led to the opening of a cold weather shelter for
families at a local church, New Hope Christian Fellowship. The shelter will run through March of 2018
with hopes that it or a similar shelter will operate October through March or year round in the future.
The City recognizes that encampments and increases to homelessness in the region are leading to
increases in concerns about property and other effects on the community. While the City continues to
work with private property owners on reducing encampments and their effects, the City recognizes that
this is not a strategy to help residents move out of homelessness. The City is thus planning to start a
Homeless Taskforce in 2018 with the goal of developing a strategic plan including how the City of
Federal Way is part of the regional crisis and regional strategies.
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South King County Housing and Homelessness Partnership
The City is an active participant in the South King County Housing and Homelessness Partnership
(SKHHP). This network of municipal land use and human service providers and non-profit housing and
homelessness organizations was formed to identify and advocate for equitable housing and
homelessness programs in South King County. SKHHP developed the following priorities to address
emergency homeless services in South King County, which includes Federal Way:
• Hygiene centers;
• Safe parking;
• Severe weather shelters; and
• Mapping available emergency services throughout the region.
The City of Federal Way continued address the
prioritized emergency homeless services during the
program year. With the City general fund, a State grant,
and many contributions from the public, the Federal
Way Day Center completed its first full year of operation
in December of 2017. The center is open to homeless
women and men during the day with free access to on-
site laundry, showers, mail service, computers, a small
kitchen to prepare meals, and access to services and
referrals. The MSC food bank is just across the parking
lot. Public Health and community dental health services are within one block of the Day Center. Case
Managers and volunteers staff the Center to provide information, connections, and intake. Mobile
dental and health vans provide services to the Center, offering free services to clients. Since opening,
693 Federal Way homeless clients visited the Day Center. Two hundred and nine homeless clients have
been connected to community partners, 59 have been placed in shelters, and 35 attained permanent
housing. Volunteers have contributed 2,170 hours to assist visitors at the Day Center.
The concept of Safe Parking, while controversial, is recognized by many homeless providers as an
emergency housing solution for homeless individuals and families who utilize their vehicles as shelter. A
Walmart in the City allows homeless persons to park their vehicles overnight in the store parking lot and
utilize the store restrooms. The 24-hour store is located in the heart of downtown and in proximity to
Pacific Highway (Highway 99), Interstate 5, and public transportation. Homeless persons staying in their
vehicles are able to register and then allowed to stay for a few nights at a time.
During the program year, both public libraries in the City and the main lobby of the Federal Way
Community Center were available to be opened during inclement weather. The libraries serve a need by
offering meals and information and referrals to local services such as the Day Center. The Community
Center was made available as a warming center on the coldest days or during severe weather. The
Center includes a small cafe, fire place, and cafe seating and is open until 9 PM on most weeknights,
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providing a safe place for persons with access to shelter from the weather during day time hours in
periods of inclement weather. New Hope Christian Fellowship continued to offer overnight shelter in
severe weather to adults and an occasional family.
With community partners, mapping of the regional emergency services is underway. The City provides
regular updates to the City's website and the countywide information and referral resource line 211
maintains real-time services and programs to aid those in need. During the Program Year, 211 utilized
$10,000 in City general funds to provide information and referral to 5,614 Federal Way residents.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City utilized $14,580 in CDBG funds during the Program Year to provide shelter and case
management to six homeless women. Thirty-nine case management hours included outreach,
assessment, and referral were provided to six homeless women from the City of Federal Way. The
women also received 436 meals and 218 bed nights of shelter. Four of the women exited to permanent
housing.
The City annually provides general funds to support a variety of human services programs. During the
Program Year, the City expended $92,250 in general funds to programs that provided 364 hours of case
management, 2,529 shelter bed nights, and 7,654 bed nights of transitional housing to 398 households
(over 900 individuals). Of the households assisted, six families were placed in permanent housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
In addition to CDBG funds, the City provided general funds for homeless prevention including:
• $57,600 for programs that provided rent and utility assistance to 483 households to prevent
homelessness;
• $30,000 for childcare, after school programs, mentoring, education, employment programs,
case management, and other services for over 2,297 youth;
• $73,557 for 1,163 hours of mental health counseling and substance abuse treatment to 300
youth and their families;
• $53,740 to provide 28,085 medical service visits and 198 hours of therapies to 9,863 individuals
and 9,400 dental care visits to 4,304 persons;
• $10,000 for 1,275 shelter bed nights for 27 individuals fleeing domestic violence;
• $5,000 to assist 504 households with 533 hours of legal assistance to address eviction;
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• $42,000 to provide 13,557 individuals with 27,642 visits to the food bank;
• $5,000 for 24,201 meals for 1,943 Federal Way residents who, without assistance, would not
have enough food;
• $21,000 to assist 235 persons with sexual assault services including 2,139 hours of advocacy;
• $53,000 to provide 1,386 persons with housing repair and chore assistance, meals,
transportation, and day health services in order to help older adults and persons with disabilities
remain in their homes; and
• $15,000 to assist 232 persons fleeing domestic violence with 1,450 hours of counseling, case
management, and/or advocacy.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Many of the City's funded programs in the previous question provide services to prevent individuals and
families who were recently homeless from becoming homeless again. To combat family homelessness,
King County Housing Authority expanded its Student and Family Stability Initiative (SFSI) with Highline
School District (located in South King County). SFSI is part of our countywide Rapid Re -Housing program
that provides homeless students and their families with short-term rental assistance, security deposits,
and individualized case management and employment services. SFSI has been effective in stabilizing
children in the classroom and reducing school district McKinney-Vento mandated transportation costs.
KCHA reserved funding for 90 families during the program year to participate in the SFSI.
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CR -30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City is within the jurisdiction of the King County Housing Authority (KCHA). KCHA owns three public
housing developments, one subsidized housing property, and a moderate income apartment complex
within the City limits. The waiting list for public housing is several years long. Waiting list preferences are
for those who are homeless or at -risk of losing housing, living in substandard -condition housing, at or
below 30% of the area median income (unless you already receive a rental subsidy), and paying more
than 50% of household income on rent and utilities. Priority is for families with children, age 55+, and/or
disabled.
• Evergreen Court — for families, persons with disabilities, and seniors age 55+. Unit mix: 22 - 2
BR/1BA, and 8 — 3 BR/1 BA. The garden variety complex is
comprised of garden style adjoining bungalows and two-story
structures. Evergreen Court is on a quiet cul-de-sac in
proximity to the Commons Mall and public transportation
(along Pacific Highway South). Amenities include unit laundry
hookups and patios.
• Federal Way Homes — for families, persons with disabilities, and
seniors age 55+. Units: 3 — 3 BR/1BA. The three single-family
homes are located on quiet, residential neighborhoods scattered in
the Northern parts of the City. Each home features carpeting,
washer and dryer hookups, and large yards. Proximity to shopping,
transportation, schools, etc., varies. These units are restricted to
current Housing Authortity residents in good standing.
• Kings Court — for families, persons with disabilities, and seniors age 55+. Units: 21— 2 BR/1 BA, 9
— 3 BR/1.5BA. Located just minutes from the Commons Mall and
other major shopping, the quiet woody streets of Kings Court are
three blocks from a major transportation corridor, Pacific Highway
South (Highway 99). Amenities include backyard patios, community
building with onsite laundry, and a neighborhood park cross across
the street.
• Laurelwood Gardens is a subsidized development complex for families, persons with disabilities,
and seniors age 55+. Laurelwood Gardens is managed by a private
company. There are 60 — 2 BR/1BA, 23 — 3 BR/1 BA, and 8 — 4 BR/1.5
BA units. Located within the North Federal Way NRSA, the property
is beautifully landscaped and full of amenities. Pedestrian
improvements are needed for access to Metro Transit bus routes on
Pacific Highway (about five blocks to the West) and S. 288th St.
(about eight blocks North). There are limited pedestrian walkways and very low visibility with
the winding roadway. Section 8 Housing Choice Vouchers are accepted at Laurelwood Gardens
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and there is no waiting list.
• Cove East is a moderate -income complex serving families, individuals, persons with disabilities,
and seniors age 55+. Cove East is also managed by a private
company. The apartment complex is for those who can almost
afford market rate housing. Tenants pay a flat rent, not a
percentage of their income. Unit mix: 48 — studio/1 BA, 72 —1 BR/1
BA, 24 — 2 BR/1 BA, and 46 — 2 BR/2BA. According to property
management, there are roughly 500 households on the waiting list; about twenty-four months
wait for an available unit.
During the Program Year, KCHA provided 1,715 Section 8 Housing Choice Vouchers to Federal Way
residents. The Voucher program provides a subsidy to low-income households. Participants locate their
housing either in the private market or some subsidized properties such as Laurel Gardens and Cove
East.
The City Community Development Staff are active participants in the South King County Joint Planners
and Development Work Group. The Work Group includes KCHA, local jurisdictions, developers, and
others who want to affect housing policy, development, and similar issues within the region. City staff
continues to support and provide input on KCHA administration, policies, and programs through the
Work Group.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The City continues to work with KCHA to include residents of public housing and Section 8 Housing
Choice Vouchers in KCHA administration and property management. The City supports KCHA Resident
Services and their efforts to enroll residents in the Family Self -Sufficiency (FSS) program which includes
homeownership opportunities. At the end of the program year, over 40 Federal Way residents were
active in the FSS program
Residents of KCHA services are encouraged to participate on the KCHA Resident Advisory Committee
(RAC). The Committee is representative of residents in a variety of KCHA programs. It meets regularly to
provide feedback to KCHA officials. The Committee's input helps KCHA develop better policies and
procedures that impact residents. A voice for resident communities, the RAC meetings are open to the
public and are geographically formed to ensure large participation. The North and Eastside RAC meet as
one group in the North or East part of the county. The South RAC meets at various sites in the south part
of the County. Joint RAC meetings are held at least twice a year at the KCHA administrative building.
KCHA management solicits input from the RAC in the development of the Annual Moving to Work report
including establishing priorities, ideas on proposed programs and initiatives, and reviewing
accomplishments.
KCHA is one of only 39 public housing authorities (PHAs) that are part of HUD's Moving to Work (MTW)
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demonstration program. MTW provides PHAs the opportunity to design and test innovative, locally -
designed strategies that use Federal dollars more efficiently, help residents find employment and
become self-sufficient, and increase housing choices for low-income families. MTW gives PHAs
exemptions from many existing public housing and voucher rules and more flexibility with how they use
their Federal funds. KCHA has participated as an MTW agency since 2003.
Actions taken to provide assistance to troubled PHAs
KCHA is a high performing public housing authority.
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CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
Federal Way Community Development staff meets regularly to monitor regulations, ordinances, policies,
zoning, building codes, and development fees to ensure the requirements do not create an unnecessary
or extraneous barrier to affordable housing. In addition, the City participates in the South King County
Joint Planners and Development Work Group, and the Puget Sound Regional Council (PSRC) to identify
and eradicate regional policies that constrain affordable housing.
City of Federal Way Affordable Housing Availability
% of Area Median % Affordable Needed % of Affordable % of affordable % of All
Income (AMI) to meet WA State Renter Owner Occupied Units
Growth Management Occupied Units Occupied Units Deemed
Act (GMA) Affordable
51-80% (Moderate) 16% 37.2% 24% 26.2%
31-50% (Low) 12% 41.7% 4.2% 20.4%
30% & Below (Very / 12% 3.5% 1% 2%
Extremely Low)
Sum 82.3% 29.2% 48.6%
Source: U.S. Census Bureau, 2010-2014 American Community Survey 5 -year Estimates
The Growth Management Act (GMA) requires that the city identify sufficient land for housing, including,
but not limited to, government -assisted housing, housing for low-income families/persons,
manufactured housing, multi -family housing, group homes, and foster care facilities. It also requires the
plan to provide for existing and projected housing needs for all economic segments of the community as
illustrated in the table above.
Many of the City's multi -family housing units are more than twenty years old and some are in need of
major rehab. This is certainly the case for the majority of the 1,273 mobile homes within the City limits.
With 82% of the city's multi -family housing affordable to moderate and lower income households,
housing preservation is a priority for the City. While the City exceeds the requirements for affordable
housing for low- and moderate -income residents, there is still a need to provide housing for very low
income groups in accordance with the GMA.
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With limited land for new development, the need to provide housing for extremely low-income groups
and the City's priority to preserve the existing affordable housing, it became imperative for the City to
re-evaluate multi -family housing development policies. The City Council imposed the multi -family
housing moratorium in 2016/2017 to enable city officials time to assess the potential actions presented
by Staff to improve the quality of multi -family development.
The Federal Way School District, which provides education for Federal Way and some adjacent
jurisdictions, increased the school impact fee for multi -family units in Federal Way $20,086 per multi-
family dwelling unit for 2018.The District increased the fee for single family dwelling units to $6,842 per
unit. The new fees may be a barrier to the development of new affordable housing.
The City Council began considering tenant protection policies such as rental inspection programs in fall
of Program Year 2017. Potential policies will be continued to be evaluated in 2018.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.3200)
During the Program Year, the City utilized CDBG to fund three public services programs that meet the
needs of underserved communities:
• Inclusion Program received $32,940 to provide 299
persons with disabilities scholarships to take multiple life
skills classes that prepare them to live independently;
• Hospitality House's Shelter received $14,580 to provide
six homeless women with 218 bed nights of shelter, 39
hours of case management and 436 meals; and
• Employment Services Program received $9,720 to assist
eight disabled persons with job readiness and placement
assistance, five of whom were placed in jobs by the end of the year. (Photo: Orion Industries is
the City's partner in providing employment training and placement assistance to disabled
persons).
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
All housing rehabilitation projects complied with the lead-based paint requirements. As appropriate,
City staff provided information concerning lead hazards to our project beneficiaries.
Actions taken to reduce the number of poverty -level families. 91.220(k); 91.3200)
In 2017, the City expended $52,000 in CDBG funding for to complete two 2016 projects and one 2017
project assisting three households. During the Program Year, CDBG funds provided Emergency rent
assistance to 72 low-income persons in the City to help them remain in their housing. Highline
Community College received $87,000 in CDBG funds to assist 95 clients with technical assistance that
resulted in three new businesses and jobs and assisted 28 existing business while an additional 64
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potential startups received assistance.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
City staff continued to share information and resources through their attendance at meetings of the
South King County Regional Human Services Planner's meetings. The City's Community Services staff
continued to meet with Highline College SBDC and Start Zone staff to provide technical assistance to
entrepreneurs interested in starting new and expanding existing business.
CDBG Program staff posted CDBG Program materials and announcements, such as the availability of the
Environmental Review Record, Annual Plan, CAPER, and NOFA documents in the local newspaper and on
the City's website, www.cityoffederalway.com, and distributed copies of all materials when available to
the general public, non-profit organizations, and elected officials.
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City is an active participant in the South County Human Services Planners (SKCHS) group. SKCHS is
comprised of local planners, social service agencies, human services organizations, and public housing
authority staff. The purpose of the group is to coordinate efforts to ensure relevant and culturally
appropriate human services are made available to those most in need within the region. The City staff
will continue involvement with the SKCHS to improve the coordination between public and private
housing and social service agencies.
During the program year, three SKCHS members including the City of Federal Way undertook a pilot
funding process to support small organizations that specialize in serving under -served, under-
represented, and/or under resourced populations. As part of the pilot process, the participating cities
dedicated a small portion of their 2017-2018 general fund human services budgets for small
organizations (budget up to $200,000), that serve racially, ethnically, and disadvantaged residents.
Additionally, the pilot process is to help South King County funders gain a better understanding of the
needs of the organizations it is targeting, both from an organizational capacity perspective, and cultural
engagement and competency perspective. The cultural competency aspect is about both the funders
and the agencies; in order to serve them better, it is important to more fully understand how cities can
respectfully engage agencies and how they engage the communities they serve.
The pilot process incorporated a simplified application process. This pilot process fosters inclusiveness
by widening the funding distribution list to provide opportunities to organizations that have historically
been left out. The Seattle Foundation joined the partnership to provide matching funds for the
organizations that are awarded funding through this pilot. The City funded five programs with five
organizations. The organizations received a combined $14,500 from the City and served a total of 90
residents.
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Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
During the Program Year, the City provided $5,000 in general funds to the King County Bar Foundation
to support the Pro Bono Services Housing Justice Project and Neighborhood Legal Clinics. The Pro Bono
Services (PBS) utilizes volunteer services of roughly 1,300 attorneys to provide free legal services to low-
income tenants. Program services include:
• Assessments of client's individual legal needs,
• Advice and education regarding rights and responsibilities, and
• Representation to resolve legal matters.
The PBS program thrives to eliminate the barrier of inadequate access to legal assistance for
economically disadvantaged and immigrant populations, a barrier identified in the Analysis of
Impediments to Fair Housing Choice. As a result of the free legal assistance, the PBS program is able to
prevent homelessness, provide family safety and stabilization, and assist marginalized individuals in
navigating the legal system as they seek to preserve basic human needs. In addition, the King Bar
Association is dedicated to increasing the diversity in the legal profession to ensure clients receive
culturally relevant services.
Over 504 households (1,154 individuals) were assisted with 532.8 hours of legal services. More than half
of the households assisted obtained counsel and advice, which can be the most effective service
because it can prevent an eviction filing.
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CR -40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
During the Program Year, all CDBG Public Services programs received desk monitoring. While most of
the programs were meeting goals and maintaining required documentation, some recommendations
about processes were recommended as a result of the monitoring. There were no findings or
reduction/elimination of sub -recipient funding as a result of the monitoring. Desk monitoring of all
CDBG projects and activities was conducted on a frequent basis throughout the Program Year. The
Public Services activities were monitored in terms of outcomes, goals, and supporting documentation.
Reports were reviewed to ensure that contract targets were being met, demographic information was
being collected, and expenditures were reviewed. The remote monitoring of invoices submitted for
payment and quarterly reports did not reveal any instances of non-compliance. The Housing Repair
Program monitored each and every project during the program year. Every project file was thoroughly
examined. Individual project sites were visited at the scope development phase and during various
phases of construction. DAWN's shelter repair was monitored throughout the bidding, contracting, and
construction of the fence and included Davis -Bacon compliance monitoring.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
The CAPER's Notice of Public Comment Period will be advertised in the City's Newspaper of Record, on
the City's web site, and at the Federal Way branches of the King County Public Library. Citizen comments
and suggestions will be encouraged regarding development of the Program Year CAPER during the 30 -
day public comment period that began Friday, February 16, 2018 and ending Tuesday, March 20, 2018.
Citizen comments were encouraged for submission via telephone, letters, email, in person, and mail.
The draft CAPER will be emailed to many agencies and community partners. Public hearings regarding
the CAPER will be held at the February 26, 2018 Human Services Commission and the City Council
meeting on March 20, 2018. The CAPER was posted on the City's website at www.cityoffederalway.com
during the public comment period. A hard copy of the CAPER was made available at City Hall and both
public libraries in Federal Way.
Any comments received will be added.
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CR -45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
Staff will engage in a marketing effort to promote the two commercial business assistance programs as
well as the City's Housing Repair program.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
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Attachment A
PR 26 CDBG Financial Summary
Report for Program Year 2017
Office of Community Planning and Development DATE: 43145
U.S. Department of Housing and Urban Development TIME: 0.645833333
Integrated Disbursement and Information System PAGE: 1
PR26 - CDBG Financial Summary Report
Program Year 2017
FEDERAL WAY , WA
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR
02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI T(PE)
06 FUNDS RETURNED TO THE LINE -OF -CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION
10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT
11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)
12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION
25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS *(removed 2016 expenditures reimbursed in 1/17 and added
2017 expenditures reimbursed in 1/18)
31 TOTAL PS OBLIGATIONS (UNE 27 + LINE 28 - UNE 29 + UNE 30)
1,016,764.86
674,568.00
0.00
105,000.00
8,123.51
0.00
0.00
0.00
0.00
1,804,456.37
790,256.64
0.00
790,256.64
100,441.20
159,000.00
0.00
1,049,697.84
754,758.53
0.00
0.00
790,256.64
0.00
790,256.64
100.00%
PY: PY: PY:
0.00
0.00
0.00%
60,674.24
0.00
0.00
39,358.78
100,033.02
32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR P5 ACTIVITIES (LINE 31/LINE 35)
PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS *(removed 2016 expenditures reimbursed in 1/17 and added
2017 expenditures reimbursed in 1/18)
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40)
42 ENTITLEMENT GRANT
43 CURRENT YEAR PROGRAM INCOME
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
Plan IDIS IDIS Voucher Activity Name
Year Project Activity Number
Matrix National
Code Objective
674,568.00
0.00
0.00
674,568.00
14.83%
136,365.21
0.00
0.00
(35,924.01)
100,441.20
674,568.00
9,082.77
0.00
678,768.00
14.80%
Drawn
Amount
2017 14 153 6090627 Single Family Home Acquisition 2017 1 LMC $240,000.00
2017 13 125 Performing Arts and Events Center (PAEC) 1 LMC $105,000.00
1 l Matrix Code $345,000.00
2016 1 132 6077645 DAWN Shelter Rehab 03C LMC $65,587.50
03C MatrixCrCode $65,587.50
2017 4 160 6118576 Homeless Women's Shelter 5 LMC $14,580.00
5 5 Matrix Code $14,580.00
2017 3 156 6118576 Services/Activities for Disabled Adults 05B LMC $8,235.00
2017 3 156 6103602 Services/Activities for Disabled Adults 05B LMC $24,705.00
05B
Matrix Code $32,940.00
2017 6 161 6118576 Education & Employment Services 05H LMC $9,720.00
2017 10 167 6118576 ANEW Employment Services 05H LMC $5,400.00
2017 7 166 6118576 Employment Services 05H LMC $9,720.00
05H Matrix Code $24,840.00
2017 8 162 6118576 Pediatric Interim Care 05M LMC $6,500.00
05M Matrix Code
05M
2017 9 165 6118576 Rental Assistance 05Q LMC
$6,500.00
$21,173.02
05Q Matrix Code $21,173.02
2016 3 152 6033758 Yin -818 SW 347th PL 14A LMH $10,772.92
2016 3 158 6111064 MERCADO- 2232 S 248th PI 14A LMH $10,000.00
2017 1 157 6109013 Housing Repair Program 14A LMH $39,150.38
2017 1 157 6120716 Housing Repair Program 14A LMH $330.40
2017 1 157 Housing Repair Program 14A LMH $3,923.51
2017 15 159 6118576 Neighborhood Revitalization/Critical Repair 14A LMH $12,837.56
14A
Matrix Code
14A
$77,014.77
2017 5 154 6097796 Code Enforcement 15 LMA
2017 5 154 6118576 Code Enforcement 15 LMA
15 Matrix Code
15
2017 11 164 6006312 Small Business Development Center 18C LMC
2017 12 163 6006312 StartZone 18C LMC
18C Matrix Code
18C
2013 13 147 6064630 PAEC Section 108 Planned Repayment - 24B LMJFI
Interest
2013 13 147 PAEC Section 108 Planned Repayment - 24B LMJFI
Interest
2013 13 147 6097796 PAEC Section 108 Planned Repayment - 24B LMJFI
Interest
24B Matrix Code
24B
Total
Plan IDIS IDIS Voucher Activity Name Matrix National
Year Project Activity Number Code Objective
$70,975.84
$5,024.16
$76,000.00
$24,999.75
$61,930.87
$86,930.62
$28,464.06
$3,640.00
$7,586.67
$39,690.73
$790,256.64
Drawn Amount
2017 4 160 6118576 Homeless Women's Shelter 5 LMC $14,580.00
5 5 Matrix Code $14,580.00
2017 3 156 6103602 Services/Activities for Disabled Adults 05B LMC $24,705.00
2017 3 156 6118576 Services/Activities for Disabled Adults 0513 LMC $8,235.00
05B Matrix Code $32,940.00
2017 6 161 6118576 Education & Employment Services 05H LMC $9,720.00
2017 10 167 6118576 ANEW Employment Services 05H LMC $5,400.00
2017 7 166 6118576 Employment Services 05H LMC $9,720.00
05H Matrix Code $24,840.00
2017 8 162 6118576 Pediatric Interim Care 05M LMC $6,500.00
05M 05M Matrix Code $6,500.00
2017 9 165 6118576 Rental Assistance 05Q LMC $21,173.02
05Q Matrix Code $21,173.02
Total $100,033.02
Plan IDIS IDIS Voucher
Year Project Activity Number Activity Name
Matrix National
Code Objective Drawn Amount
2017 2 155 6097796 Planning & Administration 21A $89,572.28
2017 2 155 6118576 Planning & Administration 21A $10,168.92
2017 2 155 Planning & Administration 21A $700.00
21A
Matrix Code
21A
$100,441.20
Total $100,441.20
Attachment B
City Council Approval of
City of Federal Way 2017 CAPER
To be added after approval.
Attachment C
Affidavit of Publication
City of Federal Way
2017 CAPER
To be addeded when available.
COUNCIL MEETING DATE: March 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 6b
SUBJECT: Request for Street Vacation of a Portion of SW 300th Street
POLICY QUESTION: Should City Council approve a requested street vacation of a portion of the right of way
within SW 300th Street?
COMMITTEE: Land Use and transportation Committee MEETING DATE: March 20, 2018
CATEGORY:
❑ Consent n Ordinance ® Public Hearing
❑ City Council Business n Resolution ❑ Other
STAFF REPORT BY: John Mulkey, P.E. Street Systems Project Engine "ILDEPT: Public Works
Attachments:
1. Council Agenda Bill dated February 20, 2018, setting the public hearing date for March 20, 2018.
2. Staff LUTC Memo and Resolution #18-734 dated February 20, 2018.
3. Staff Report Dated March 9, 2018
Options Considered:
1. Approve the request for street vacation and direct the City Attorney to prepare an Ordinance vacating a
portion of the right of way within SW 300th Street and present to Council for first reading upon payment
for the land and granting of required easements for utilities.
2. Deny the request for street vacation of a portion of the right of way within S 300th Street.
MAYOR'S RECOMMENDATION: Mayor recommends Option 1.
MAYOR APPROVAL: N/A
Committee Coun it
Initial/Date Initial/Date
DIRECTOR APPROVAL:
COMMITTEE RECOMMENDATION:
N/A
Mark Koppang, Committee Chair
N/A
N/A
Jesse Johnson, Committee Hoang Tran, Committee
Member Member
PROPOSED COUNCIL MOTION: "I move approval of the request for street vacation and direct the City
Attorney to prepare an Ordinance vacating a portion of the right of way within SW 300" Street and present to
Council for first reading upon payment for the land and granting of required easements for utilities."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED— 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
COUNCIL MEETING DATE February 20, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5f
SUBJECT: RESOLUTION: SETTING PUBLIC HEARING DATE FOR THE STREET VACATION OF A PORTION OF
SW 300TH STREET
POLICY QUESTION: Should City Council approve a resolution to set a Public Hearing for the street vacation of a
portion of the right of way within SW 300th Street on February 20, 2018?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 5, 2018
CATEGORY:
❑ Consent
❑ City Council Business
❑ Ordinance ❑ Public Hearing
® Resolution ❑ Other
STAFF REPORT BY: John Mulkey, P.E. Street Systems Project Engineer
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum
Resolution
Options Considered:
1. Approval of the Resolution to set the date of a public hearing for the street vacation of a portion of the
right of way within SW 300th Street at the March 20, 2018 City Council meeting at 7:00 p.m.
2. , Set Public Hearing on an alternative date recommended by the committee.
3. Do not Approve the Resolution to set the date and time of the public hearing and provide direction to
staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the February 20, 2018 City Council
Consent Agenda for appr�.1.
MAYOR APPROVAL:
It -tee // • Co
Initial/Date v Initial/Date
IRECTOR APPROVAL: ... ZV —% g
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the February 20, 2018 consent
agenda for approval.
Mark Ko
pp. �Committee '
air
ohnson, Committee Member Hoang Tran; Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
UNCIL ACTION•
APPROVED 942Z1i8
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
O MOVED TO SECOND READING (ordinances only)
REVISED— 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
O'L'2D tg
*18' 73�
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 5, 2018
TO: Land Use / Transportation Committee
VIA: Jim Ferrell, Mayor
Marwan Salloum, P.E., Public Works Director
FROM: John Mulkey, P. E., Street Systems Project Engineer -5g-
SUBJECT: Setting Public Hearing Date for the Street Vacation of a portion of SW 300`h Street
BACKGROUND:
Property owners O'Brien & Eason have petitioned the City to vacate SW 300th Street, located between
8th Ave SW and 9th Ave SW. See the accompanying vicinity map and color coded map for exact location.
The area proposed for vacation is approximately 300 feet long and 60 feet wide and adjacent to three
properties. The existing Right -of -Way in this area is 60 feet wide by 300 feet long and this width extends
from 8th Ave SW and 9th Ave SW. The properties are zoned Residential 15. The area is listed as single
family, medium density in the Comprehensive Plan. The planned street section for SW 300th Street, is
Section "V" (attached) in the City Development Standards, which calls for a 56 -foot Right -of -Way.
Petitioner is seeking the street vacation in order to maintain the overgrown vegetation. The area to be
vacated has three (3) abutting private property owners. Two of the three property owners have signed the
petition. Two of the properties currently use the Right -of -Way to access their property. One driveway is
paved, the other is gravel.
Attachments: vicinity map
Color coded map
Street Section "V"
cc: Project File
City of Map Date 9/22/2017
City of Federal Way
Federal Way SW 300th Street Vicinty Map 33325 8th Ave S
Federal Way, WA 98003
Proposed Right of Way Vacation 253.835.7000
www.cityoffederalway.com
N
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SW 320th St
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Proposed
acation Area
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8th St
tiU
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S 272nd St
s
'Py
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S 304th St
S 312th St
H S 320th St
S 324th St
d
S 336th St
S 288th St
This map is intended for use as a graphical representation.
The City of Federal Way makes no warranty as to its accuracy.
cp.
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MINIMUM PAVEMENT SECTION
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REV: FEBRUARY 2008
ern?aP
Fed
O Way PUBLIC
WORKS
LOCAL
DWG. NO.
3-2V
RESOLUTION NO. 18-734
A RESOLUTION of the City of Federal Way, Washington, regarding
vacation of a portion of SW 300th Street, setting a Public Hearing for the
Street Vacation.
WHEREAS, a proper petition has been filed requesting vacation of a portion of SW 300th
Street, between 8th Avenue SW and 9th Avenue SW, in the City of Federal Way, as depicted on
Exhibit "A" attached hereto; and
WHEREAS, the petition contains the signatures of the owners of at least two-thirds of the
property abutting the portion of SW 300th Street, between 8th Avenue SW and 9th Avenue SW
proposed to be vacated.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. A public hearing on the aforesaid vacation petition shall be held at the regular
meeting of the Federal Way City Council at 7:00 p.m. on March 20, 2018, in the Council Chambers
in City Hall, 33325 8th Avenue South, Federal Way, Washington. Said hearing date is not more than
sixty (60) nor less than twenty (20) days after the date of the passage of this resolution.
Section 2. The City Clerk shall give at least twenty (20) days notice of the hearing and cause
the notice to be posted as provided by law.
Section 3. The Public Works Director shall obtain the necessary approval or rejection of, or
other information from the City departments, affected agencies, utilities, and fire and police agencies,
and shall transmit such information to the City Council so that the matter can be considered by the
City Council at the public hearing on March 20, 2018.
Resolution No. 18-734 Page 1 of 4
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 20th day of February, 2018.
Resolution No. 18-734 Page 2 of 4
CITY OF FEDERAL WAY:
ATTEST:
H NIE COURTNEY, C CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK: 02/09/2018
PASSED BY THE CITY COUNCIL: 02/20/2018
RESOLUTION NO.: 18-734
Resolution No. 18-734 Page 3 of 4
EXHIBIT ",A"
City of
Federal Way
—15
SW 300th Street Vicinty Map
Proposed Right of Way Vacation
Detail Ma
Proposed
Vacation Area
Map Date 9/22/2017
City of Federal Way
33325 8th Ave S
Federal Way, WA 98003
253.835 7000
www.cityoffederalway.com
5 172nd St
Py
i
S 304th SI
5 3115* 51
5 3101 51
=93z41 S1
5 3301 SI
4
5 Mee s1
This map is intended for use as a graphical representation.
The City of Federal Way makes no warranty as to its accuracy
Resolution No. 18-734
Page 4 of 4
City of Federal Way
STAFF REPORT
PETITION FOR VACATION OF A PORTION OF SW 300th STREET
Federal Way File No. 17-103291
DATE: March 9, 2017
PROPOSED ACTION: Petition for vacation of a portion of SW 300th Street
PETITIONER(S): O'Brien & Eason
LOCATION: See attached vicinity map, color coded map and (forthcoming legal
description)
REPORT PREPARED BY: John Mulkey, Street Systems Project Engineer
RECOMMENDATION: Approve Street Vacation Request
L BACKGROUND
Property owners O'Brien & Eason have petitioned the City to vacate SW 300th Street, located between
8th Ave SW and 9`h Ave SW. See the accompanying vicinity map and color coded map for exact location.
The area proposed for vacation is approximately 300 feet long and 60 feet wide and adjacent to three
properties. The existing Right -of -Way in this area is 60 feet wide by 300 feet long and this width extends
from 8th Ave SW and 9`h Ave SW. The properties are zoned Residential 15. The area is listed as single
family, medium density in the Comprehensive Plan. The planned street section for SW 300th Street, is
Section "V" (attached) in the City Development Standards, which calls for a 56 -foot Right -of -Way.
Petitioner is seeking the street vacation in order to maintain the overgrown vegetation. The area to be
vacated has three (3) abutting private property owners. Two of the three property owners have signed the
petition. Two of the properties currently use the Right -of -Way to access their property. One driveway is
paved, the other is gravel. An aerial photo is attached.
II. COMPLIANCE WITH CRITERIA DESCRIBED IN THE FEDERAL WAY REVISED
CODE (FWRC) SECTION 4.20
A. Mandatory Criteria:
The following criteria are mandatory and must be met before a petition for a street vacation may be
approved:
Criteria #la — The vacation provides a public benefit or is for a public benefit. The benefit may
include economic or business support that the community as a whole derives from the
abutting property owner.
The land is currently unimproved public Right -of -Way. The vacation of the roadway could provide a
public benefit in that the land will be purchased and maintained by the property owner, so the City would
no longer be responsible for costs for any possible future maintenance. There could also be public benefit
in the amount paid for the land vacated.
Criteria #lb — The street, alley or portion thereof is no longer required for public use.
The area proposed for vacation is the unimproved Right -of -Way of SW 300`h Street between 8th Ave SW
and 9`h Ave SW. The proposed vacation would not impact the current alignment of the adjacent roadways.
The location of the area proposed for vacation is not used for access to any parcels other than those
adjacent to this area. After vacation one parcel would be large enough to be subdivided, based on existing
zoning. If that parcel were to be subdivided, the properties would still be accessible via existing streets.
The City's Comprehensive plan shows no future roadway in this location. Per the city standards for SW
300th Street, the area proposed for vacation is no longer needed for public use.
Criteria #lc — The vacation does not abut a body of water, such as a river, a lake, or salt water,
except for a public purpose such as a park or port facility and which reverts to a public
authority.
This Right -of -Way is not located in the vicinity of a body of water, therefore this criteria is not applicable.
B. Discretionary Criteria:
Compliance with the following criteria is not mandatory, but the Council must consider them in making
its decision.
Criteria #2a — The vacation meets the intent of the City's Comprehensive Plan's general purposes
and objectives.
The proposal is not consistent with the following Comprehensive Plan policies:
TP4.2 Enhance traffic circulation and access with closer spacing of through streets,
were feasible, and limiting the area to be served by a single access point
commensurate with planned density.
TP4.4 Protect and acquire future right-of-way consistent with functional classification
cross-section (transit, bike, and pedestrian) needs.
These policies have been codified in the zoning code and the subdivision code in the form of
block perimeter standards. From the Subdivision Code:
FWRC 18.55.010 (4) Block perimeters should be no longer than 1,320 feet for non -motorized
access and 2,640 feet for streets.
FWRC 18.55.070 (3) Pedestrian and bicycle access shall be provided to develop a
nonmotorized network with a block perimeter of no greater than 1,320
feet, as measured on centerlines. This requirement may be modified if
connections cannot be made due to:
(a) Topographical constraints
(b) Environmentally sensitive areas
(c) Adjacent development is not being conducive.
From the Zoning Code:
FWRC 19.135.251
Streets shall be provided to develop a street network with a block
perimeter of no greater than 2,640 feet, as measured on centerlines. This
requirement may be modified if connections cannot be made due to:
(a) Topographical constraints
(b) Environmentally sensitive areas
(c) Adjacent development is not being conducive.
The existing block perimeter is approximately 4,800 feet. If the roadway were constructed, the
block north of SW 300th Street would have a perimeter of roughly 2,350 feet, and south of SW
300th Street would have a perimeter of roughly 3200 feet. Thus, any improvement on this right-
of-way would reduce non-conformance with Comprehensive Plan policy and code.
Although this criterion is not mandatory, and the City has no plans to construct these
improvements, it is a requirement that should be considered by Council. The area in which the
Right -of -Way is located is zoned Residential 15 and is currently developed with varying lot sizes with
private homes and is listed as single family, Medium Density in the Comprehensive Plan. As such, the
area is currently being utilized in accordance with the City's Comprehensive Plan. Parcel 515320-0495
adjacent to the proposed vacation is listed at .62 acres by the County Assessor and measures 27,000
square feet based on the County Assessor's map. The area proposed for vacation to this parcel is
measured at 9,000 square feet, which would increase the total land for the property to 36,000 square feet.
Parcel 195460-0181 adjacent to the proposed vacation is listed at .32 acres by the County Assessor and
measures 13,950 square feet based on the County Assessor's map. The area proposed for vacation to this
parcel is measured at 4,500 square feet, which would increase the total land for the property to 18,450
square feet. Parcel 195460-0180 adjacent to the proposed vacation is listed at .32 acres by the County
Assessor and measures 13,950 square feet based on the County Assessor's map. The area proposed for
vacation to this parcel is measured at 4,500 square feet, which would increase the total land for the
property to 18,450 square feet. The Street vacation would allow for one parcel to be subdivided in the
future in accordance to the City's zoning code.
Criteria #2b — The vacation provides for an exchange of public property in the public interest.
There is no exchange of public property associated with this vacation petition.
Criteria #2c — Whether conditions may so change in the future as to provide a greater use or need
than presently exists.
The portion of the Right -of -Way proposed for vacation, is not currently improved nor is there a plan by
the City to make improvements. Improvements to roadways in residential areas are typically driven by
development and in this location, only one lot would qualify, after the vacation, to be subdivided based on
the current minimum lot size of 15,000 square feet per the existing zoning. If that lot were to be
subdivided, the remaining lots could be accessed by either 8th Avenue SW or 9th Avenue SW, so a
vacation of this portion of SW 300th Street would not impact the ability to develop or access adjacent
properties.
Criteria #2d — Whether objections to the proposed vacation are made by owners of private property
(exclusive of petitioners) abutting the same.
As of this time, no objections have been received by any of the abutting property owners and owners of
three-fourths of the property abutting the area proposed for vacation have signed the petition, meeting the
minimum requirements for the petition.
Criteria #2e — The vacation would not interfere with future development or access to other existing
or future developments.
The area in which the vacation is being sought is zoned RS 15. The vacation would allow for the
property owners to continue maintaining driveway access and the vegetation. The vacation would not
block access to any of the abutting lots therefore it would not interfere with existing or future
development. If the one lot that would that could be subdivided were to be subdivided, the remaining lots
could be accessed by either 8th Avenue SW or 9th Avenue SW, so a vacation of this portion of SW 300th
Street would not impact the ability to develop or access adjacent properties.
Any existing utilities, including water, gas, power, cable, and telephone that may be in the existing Right -
of -Way must be either relocated or granted an easement through the property before vacation is allowed.
III. COMMENTS BY LOCAL AGENCIES AND UTILITIES
The Draft staff report was distributed to all City Departments, all affected utilities, Fire and Transit for
review to determine if there are any issues they would have in regards to the vacation.
The responses we receive are as follows:
• Puget Sound Energy has overhead power in the vicinity of the vacated area. Puget Sound Energy
requires easements for any of its facilities that are within the area to be vacated.
• Lakehaven Water and Sewer District has a sewer main in the vicinity of the vacated area.
Lakehaven Water and Sewer District requires easements for any of its facilities that are within the
area to be vacated.
Any existing utilities, including water, gas, power, cable, and telephone that may be in the existing Right -
of -Way must be either relocated or granted an easement through the property before vacation is allowed.
IV. PAYMENT
As per RCW 35.79.030, Section 1, because the property has been Public Right -of -Way for more than 25
years, the City may require payment of up to 100% of the appraised value (based on an appraisal
acceptable to the City) of the land as payment to the City if the proposed vacation is approved.
V. RECOMMENDATION
All Mandatory Criteria have been met and 3 of 5 Discretionary Criteria have been met. Criteria 2a has
not been met but development in this area would most likely not instigate construction of this road in the
future. Criteria 2b is not applicable, as there is no exchange of property. Staff recommends the petition
for vacation of Right -of -Way of SW 300th Street be forwarded to the City Council for consideration.
K:\STREETS\Street Vacation\SW 300'" St Obrien Eason \17-103291 Draft Staff Report.doc
COUNCIL MEETING DATE: March20,2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ORDINANCE: EXCISE TAX ON WATER AND SEWER UTILITIES
POLICY QUESTION: Should Council approve the proposed ordinance to impose an excise tax on the business
activities of all public and private water and sewer utilities within Federal Way?
COMMITTEE: N/A
MEETING DATE: N/A
CATEGORY:
❑ Consent
❑ City Council Business
® Ordinance ❑ Public Hearing
n Resolution ❑ Other
STAFF REPORT BY: Mark Orthmann, Deputy City Attorney
Attachments: Staff Report
Proposed Ordinance
Options Considered:
1. Enact the proposed Ordinance.
2. Do not enact the proposed Ordinance and provide direction to staff.
DEPT: Law
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
N/A
Committee
Initial/Date
hyDIRECTOR APPROVAL: ' skits
C6uncil Initial/Date
Initial/Date
COMMITTEE RECOMMENDATION: N/A
N/A
Committee Chair
N/A N/A
Committee Member Committee Member
PROPOSED COUNCIL MOTION(S):
FIRST READING OF ORDINANCE (MARCH 6): "I move to forward approval of the ordinance to the March 20,
2018 Council Meeting for enactment."
SECOND READING OF ORDINANCE (MARCH 20): "I move approval of the proposed ordinance."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
❑ DENIED
m TABLED/DEFERRED/NO ACTION
MOVED TO SECOND READING (ordinances only)
REVISED— 12/2017
COUNCIL BILL #
First reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF
Federal Way
CITY ATTORNEY'S OFFICE
COUNCIL MEETING STAFF REPORT
DATE: MARCH 6, 2018
TO: CITY COUNCIL
VIA: JIM FERRELL, MAYOR
FROM: J. RYAN CALL, CITY ATTORNEY -WC,
MARK ORTHMANN, DEPUTY CITY ATTORNEY 4
SUBJECT: ORDINANCE IMPOSING EXCISE TAX ON WATER AND SEWER UTILITIES
Over the past several months, staff has provided the City Council with information regarding increasing
revenue to pay for basic municipal services. Staff identified the levying of an excise tax on the business
activities of all public and private water and sewer utilities within the City as one option to address
ongoing financial and budgetary concerns.
Staff recommends the adoption of the proposed ordinance to impose an excise tax of 7.75 percent on the
gross incomes of public and private utilities engaged in or carrying on the business of providing water and
sewer services in the City. At the direction of the Mayor, staff prepared the attached ordinance, which
amends FWRC 3.10.040 to add water and sewer businesses to the list of eight kinds of utility and service
providers already taxed by the City. If enacted, the proposed 7.75 percent excise tax will likely result in
the net collection of approximately $980,000 from water and sewer businesses within the City. This
annual amount will change each year based on the water and sewer businesses' gross revenues.
Pursuant to state law, RCW 35A.82.020, cities have broad authority to levy excise taxes and it is very
common in Washington for local jurisdictions to tax water and sewer utilities. As reported in the 2012
Association of Washington Cities, Tax and User Fee Survey: Executive Summary, of the 231 responding
cities and towns (representing 86 percent of Washington's incorporated population), 166 imposed an
excise tax on water businesses, and 152 imposed an excise tax on sewer businesses. For these
jurisdictions, the following represents the average, high, and low taxes for water and sewer businesses:
Excise Taxes on Water and Sewer Businesses in Washington
Number of Cities
Imposing Tax
Average
High
Low
Water
166
9.3%
36%
1.46%
Sewer
152
9.07%
36%
1.5%
The proposed ordinance will go into effect five days after passage and publication, and is subject to
referendum.
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
the imposition of an excise tax on business activities of public and private
water and sewer utilities within Federal Way; and amending FWRC
3.10.040. (Amending Ordinance Nos. 06-539, 02-431, 96-276, 96-262, and
95-257).
WHEREAS, the City of Federal Way ("City") is a non -charter code city under Title 35A of
the Revised Code of Washington ("RCW"); and
WHEREAS, pursuant to RCW 35A.82.020, the City has broad authority to impose excise
taxes for regulation or revenue in regard to all places and kinds of business, production, commerce,
entertainment, exhibition, and upon all occupations, trades and professions, and any other lawful
activity; and
WHEREAS, the City's taxing authority includes the imposition of an excise tax for revenue
on the gross incomes from business activities of public and private utilities within City limits; and
WHEREAS, Chapter 3.10 of the Federal Way Revised Code ("FWRC") imposes excise taxes
on certain business activities engaged in or carried on in the City, including certain public and private
utility services; and
WHEREAS, FWRC 3.10.040 currently imposes an excise tax on the gross incomes of the
following: telegraph businesses; competitive telecommunication services; network
telecommunication services; cellular telephone services; businesses selling, brokering or furnishing
natural gas for domestic, business or industrial consumption; the City for the conduct, maintenance,
Ordinance No. 18 -
Page 1 of 7
Rev 1/18
and operation of its municipal storm drainage system as a public utility; businesses selling or
furnishing electric energy; businesses collecting solid waste; and cable communications businesses;
and
WHEREAS, FWRC 3.10.040 does not currently impose an excise tax on the gross incomes
from water services or sewer services provided by public and private utilities; and
WHEREAS, more than 150 cities and towns in Washington impose an excise tax on the
gross incomes from water services and/or sewer services provided by public and private utilities; and
WHEREAS, the City Council desires for the business activities of public and private water
and sewer utilities in the City to be subject to an excise tax pursuant to FWRC 3.10.040; and
WHEREAS, the City Council finds it necessary to expand the types of excise taxes levied by
the City to pay for basic municipal services; and
WHEREAS, the City Council desires to balance the City's need for new revenue sources to
pay for basic municipal services with the burden of an excise tax on public and private water and
sewer utilities; and
WHEREAS, the City Council has determined that it is in the best interest of the public to
impose an excise tax on public and private utilities engaged in or carrying on the business of
providing water and sewer services in the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 3.10.040 is hereby amended to read as follows:
Ordinance No. 18 -
Page 2 of 7
Rev 1/18
3.10.040 Occupations subject to tax — Amount.
There are levied upon and shall be collected from everyone, including the city, on account of certain
business activities engaged in or carried on in the city, occupation taxes in the amounts to be
determined by the application of rates given against gross income as follows:
(1) Upon everyone engaged in and carrying on a telegraph business, a tax equal to 7.75
percent of the total gross income from such business in the city during the period for which
the tax is due;
(2) Upon everyone engaged in or carrying on a competitive telecommunication service or
network telecommunication service, a tax equal to 7.75 percent of the total gross income
from such business in the city during the period for which the tax is due. In determining gross
income from such business, including intrastate toll service, the taxpayer shall include 100
percent of the gross income received from such business in the city;
(3) Upon everyone engaged in or carrying on the business of cellular telephone service, a tax
equal to 7.75 percent of the total gross income from such business in the city during the
period for which the tax is due;
(4) Upon everyone engaged in or carrying on the business of selling, brokering or furnishing
natural gas for domestic, business or industrial consumption, a tax equal to 7.75 percent of
the total gross income from such business in the city during the period for which the tax is
due;
(5) Upon the city in respect to the conduct, maintenance, and operation of its municipal storm
drainage system as a public utility, a tax equal to 7.75 percent of the total gross income from
such business in the city during the period for which the tax is due;
Ordinance No. 18 -
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Rev 1/18
(6) Upon everyone engaged in or carrying on the business of selling or furnishing electric
energy, a tax equal to 7.75 percent of the total gross income from such business in the city
during the period for which the tax is due;
(7) Upon everyone engaged in the business of collecting solid waste, a tax equal to 7.75
percent of the total gross income from the city during the period for which the tax is due, less
income derived from collection and sales of materials not defined herein as solid waste; and
(8) Upon everyone engaged in or carrying on the business of cable communications, a fee or
tax equal to 7.75 percent of the total gross income from gross subscriber revenues in the city
during the period for which the fee or tax is due. For purposes of this chapter, "gross
subscriber revenues" means and includes those revenues derived from the supplying of
subscription services, that is, installation fees, disconnect and reconnect fees, fees for regular
cable benefits including the transmission of broadcast signals and access and origination
channels and per -program or per -channel charges; it does not include leased channel revenue,
advertising revenue, or any other income derived from the system -7_1
(9) Upon everyone engaged in or carrying on the business of selling or furnishing water
services for commercial, industrial, or domestic use or purpose, a tax equal to 7.75 percent of
the total gross income from such business within the city during the period for which the tax
is due; and
(10) Upon everyone engaged in or carrying on the business of furnishing sewer services for
commercial, industrial, or domestic use or purpose, a tax equal to 7.75 percent of the total
gross income from such business within the city during the period for which the tax is due.
Ordinance No. 18 -
Page 4 of 7
Rev 1/18
Section 2. Referendum Procedure. In accordance with RCW 35.21.706, this ordinance is
subject to the following referendum procedure. A referendum petition may be filed within seven (7)
days of passage of this ordinance with the City Clerk. Within ten (10) days, the City Clerk shall
confer with the petitioner concerning the form and style of the petition, issue an identification
number for the petition, and secure an accurate, concise, and positive ballot title from the City
Attorney. The petitioner shall have thirty (30) days in which to secure the signatures of not less than
fifteen (15) percent of the registered voters of the City, as of the last municipal general election, upon
petition forms that contain the ballot title and the full text of the measure to be referred. The City
Clerk shall verify the sufficiency of the signatures on the petition with King County and, if sufficient
valid signatures are properly submitted, shall certify the referendum measure to the next election
ballot within the City or at a special election ballot as provided pursuant to RCW 35.17.260. If a
referendum petition is brought under this Section, and it is unsuccessful for any reason, including but
not limited to, the petition is withdrawn, the petition does not secure a sufficient number of valid
signatures, or the petition is rejected at a special or general election, the excise tax imposed under
FWRC 3.10.040(9) and (10) will be due for the period back to the date that this ordinance would
have taken effect under Section 6.
Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, phrase,
or portion of this ordinance, or its application to any person or situation, be declared unconstitutional
or invalid for any reason, such decision shall not affect the validity of the remaining portions of this
ordinance or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this ordinance and each section, subsection,
paragraph, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more
Ordinance No. 18- Page 5 of 7
Rev 1/18
sections, subsections, paragraphs, sentences, clauses, phrases, or portions thereof be declared invalid
or unconstitutional.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of
this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. Subject to the referendum procedure in Section 2, this ordinance
shall take effect and be in force five (5) days from and after its passage and publication, as provided
by law.
PASSED by the City Council of the City of Federal Way this day of
Ordinance No. 18-
, 2018.
Page 6 of 7
Rev 1/18
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 18 -
Page 7 of 7
Rev 1/18
COUNCIL MEETING DATE: March 24,2018 ITEM #: / U
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AN ORDINANCE removing the admissions tax cap.
POLICY QUESTION: Should the City remove the cap on the admissions tax consistent with the taxing authority
of RCW 35.21.280?
COMMITTEE: N/A
MEETING DATE: N/A
CATEGORY:
❑ Consent
❑ City Council Business
® Ordinance ❑ Public Hearing
n Resolution ❑ Other
STAFF REPORT BY: Ade Ariwoola
Attachments: Staff Report
Ordinance
DEPT: Finance
Options Considered:
1. Revise the Federal Way Revised Code to remove the admissions tax cap.
2. Do not remove the admissions tax cap.
MAYOR'S RECOMMEND ION: Option 1. Remove the admissions tax cap.
MAYOR APPROVAL:
‹t(
DIRECTOR APPROVAL:
Initial/Date
id -
COMMITTEE RECOMMENDATION: N/A
PROPOSED COUNCIL MOTION(S):
FIRST READING OF ORDINANCE (3/6/18): "I move to forward approval of the ordinance to the March 20,
2018 Council Meeting for enactment."
SECOND READING OF ORDINANCE (3/20/18): "I move to approve the proposed ordinance."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 12/2017 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 28, 2018
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Ade Ariwoola, Finance Director
SUBJECT: Removing the Admission Tax Cap
Background Information:
State law' authorizes every city to levy a tax up to one cent per twenty cents on
admissions to any place. The statute places no cap on the maximum tax that can be
charged only a cap on the rate.
Acting on that authority, the City of Federal Way has enacted an admissions tax.2 But the
City's admissions tax currently sets a cap of 60 cents as the maximum tax levied for each
admission.
The 2017/18 Biennial Budget did not fully fund equipment replacement or hiring of
police officers. The proposed 2018 Budget Adjustment will increase the General Fund
deficit. Removing the cap on the admissions tax will generate an estimated $218,000
annually in additional revenue to partially offset that deficit.
Removing the cap will only affect more expensive admissions. Tickets that cost $12 or
less will see no increase in admissions tax. The admissions tax for a ticket costing $15
will be 75 cents; the admissions tax for a ticket costing $50 will be $2.50.
One venue that charges more than $12 admissions to some events is the new Federal Way
Performing Arts and Events Center (PAEC). The PAEC was built to encourage visitors to
come to Federal Way for events and it has succeeded. Approximately 78% of the
admissions for PAEC performances is paid by visitors who live outside of Federal Way.
Revised Code of Washington (RCW) 35.21.280.
2 Chapter 3.60 FWRC, enacted by Ord. 17-831.
ORDINANCE NO. 18-736
AN ORDINANCE of the City of Federal Way, Washington, relating
to the admissions tax cap; amending FWRC 3.60.010. (Amending
Ordinance No. 17-831)
WHEREAS, the City of Federal Way is a non -charter code city pursuant to Title 35A
RCW; and
WHEREAS, RCW 35.21.280 authorizes every city to levy and fix a tax of not more than
one cent on twenty cents or fraction thereof to be paid by the person who pays an admission
charge to any place; and
WHEREAS, the City Council desires to increase revenue to fund the City's operations
and taxing admissions, where appropriate, will further this goal.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Findings. The foregoing recitals are adopted as findings of the City Council.
Section 2. Section 3.60.010 of the Federal Way Revised Code is hereby amended as
follows:
There is levied and imposed upon any person who is charged an admission fee admitted
to any place where an admission fee is regularly charged, including persons who are
admitted free of charge, or at reduced rates, to any place an admission tax in the amount
of five percent of the admission charge, except that no tax in excess of $0.60 per ticket of
admission sold shall be collected. No persons shall sell or otherwise distribute tickets of
admission which disclose a rate of admission tax other than as provided in this chapter.
Ordinance No. 18 -
Page 1 of 3
Rev 1/18
Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this ordinance, or its application to any person or situation, be declared unconstitutional
or invalid for any reason, such decision shall not affect the validity of the remaining portions of
this ordinance or its application to any other person or situation. The City Council of the City of
Federal Way hereby declares that it would have adopted this ordinance and each section,
subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener's or clerical errors, references, ordinance numbering, section or subsection numbers,
and any references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall take effect 30 days after its passage and
publication, as provided by law.
Ordinance No. 18 -
[Signatures to follow]
Page 2 of 3
Rev 1/18
PASSED by the City Council of the City of Federal Way this day of
, 20
ATTEST:
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 18 -
Page 3 of 3
Rev 1/18