LUTC MINS 03-12-2018City of Federal Way
City Council
Land Use & Transportation Committee
March 12, 2018 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda
Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Brian Davis, Deputy Public
Works Director EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark
Orthmann, City Attorney Eric Rhoades, Planning Manager Robert "Doc" Hansen, City Traffic Engineer Rick Perez, Senior
Traffic Engineer Erik Preston, Street Systems Engineer Jeff Huynh, SWM Project Engineer Tony Doucette, Water Quality
Coordinator Mindi English, and Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at: 5:00 p.m.
2. PUBLIC COMMENT: There were no public comments.
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: February 5, 2018
Committee approved the February 5, 2018 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 Unanimously
B. Wildwood '17 NTS; 19th Ave S — 20th Way S (S 290th St to S 294th PI)
Senior Traffic Engineer, Erik Preston, presented a general background regarding the Neighborhood Traffic
Safety ( "NTS' Program and gave a brief outline of its process.
Mr. Preston presented the Wildwood '17 NTS area with a map and explained that a petition was submitted in
August 2017 and met the minimum criteria based on data collected in September 2017. A community meeting
was held in November 2017 with 15 attendees that expressed concerns pertaining to speeding and safety.
Mr. Preston outlined the traffic calming device options considered, the ballot results, and the budget availability.
Mr. Preston, Deputy Mayor Honda, and Chair Koppang held a brief discussion regarding the parking restrictions
and City- maintained vegetation trimming being implemented for sight distance and safety.
Committee forwarded Option #1 (Authorize the installation of four (4) Speed Humps on 191h Ave
S — 20th Way S and 20th Ave S) to the March 20, 2018 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3 -0 Unanimously
Committee Members City Staff
Mark Koppang, Chair Marwan Sal /oum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11
Jesse E. Johnson, Member (253) 835 -2701
C. 2018 Asphalt Overlay Project - Bid Award
Street Systems Engineer, Jeff Huynh, presented the overlay project locations with a map, its available funding
along with the estimated project costs with a budget shortfall of $11,352.00. In order to stay within the available
budget, staff recommends removal of Schedule D, and award Schedules A -C. Mr. Huynh outlined the estimated
project cost for Schedules A -C, which is within budget.
Committee members Johnson and Tran asked clarifying questions regarding the budget shortfall and reason
behind which schedule to remove. Public Works Director Marwan Salloum clarified that the overlay projects are
typically designed over budget due to the unknown bidding climates each year. The projects are deleted or kept
based on how much can get accomplished within the available budget and if there is any savings with the other
schedules (A -C), all or part of Schedule D may be able to be completed.
Committee forwarded Option #1 (Award Schedules A, B and C of the 2018 Asphalt Overlay
Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of
$1,384,071 and approve a 1.77% contingency of $24,498 for a total of $1,408,569 and
authorizes the Mayor to execute the contract) to the March 20, 2018 Council Consent Agenda for
approval.
Moved: Johnson
Seconded: Tran
Passed: 3 -0 Unanimously
D. NPDES Annual Report and Stormwater Management Program Update
Water Quality Coordinator, Mindi English, gave a brief background about what stormwater is, what the National
Pollutant Discharge Elimination System ( "NPDES'� program is, and the difference between Phase I and Phase II
permits. Ms. English explained that Federal Way falls under Phase II and outlined the requirements and
conditions which include public education & outreach, public involvement and participation, Illicit Discharge
Detection and Elimination ( "IDDE'% controlling runoff from developments and construction sites, municipal
operations and maintenance, and monitoring. The only item left is submission of the annual report to the
Department of Ecology ("DOE'S by March 31, 2018 in order to satisfy the City's permit obligations.
Ms. English, Deputy Mayor Honda, Chair Koppang, Committee member Tran, and Public Works Director Marwan
Salloum held a brief discussion regarding who performs inspections, the public availability of the report, what it
would mean for staff if Federal Way were to become a Phase I city, and the potential for phase criteria changes
coming from DOE.
Committee forwarded Option #1 (Approve the 2018 Annual Report and SWMP documents and
authorize the Mayor to submit documents to the Department of Ecology by March 31st to satisfy
the City's NPDES Permit obligations) to the March 20, 2018 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3 -0 Unanimously
E. 2018 Storm Drain CCTV Inspection and Assessment — 85% Design Status Report and
Authorization to Bid
SWM Project Engineer, Tony Doucette, explained the project objective to include contracting video inspection
focused on local and collector roadways and provide conditional asset assessment to inventory asset conditions.
Mr. Doucette outlined the progress to date, ongoing tasks, schedule, and available funding with recommended
schedules as well as expenditures.
Mr. Doucette, Committee member Johnson and Chair Koppang held a brief discussion regarding the
prioritization of the areas and how effective the cured -in -place process is on corrugated steel piping.
Committee forwarded Option #1 (Authorize staff to proceed with design and bid of all or part of
the proposed 2018 Storm Drain CCTV Inspection and Assessment Project and return to LUTC and
Committee Members City Staff
Mark Koppang, Chair Marwan Sal /oum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11
Jesse E. Johnson, Member (253) 835 -2701
Council for authorization to award the project within the available project budget to the lowest
responsive, responsible bidder) to the March 20, 2018 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
■ Passed: 3 -0 Unanimously
Submittal of Transportation Grant Applications
Deputy Public Works Director /Street Systems Manager, Desiree Winker, presented the various grant funds
available, their respective potential projects as listed below, along with project cost and required City match.
Puget Sound Regional Council (PS9QJ_(Federal)
• Asphalt Overlay SW 3201h St (11th Ave SW to 3rd PI SW)
• Asphalt Overlay SW 356th St (15th Ave SW to 41h PI SW)
• Adaptive Signal Control System — Phase 3 Citywide (Design & Construction)
• Pacific Hwy S — Non - Motorized Corridor (16th Ave S — S 308 to S288 th St) Design
WSDOT Safe Routes to School (SRTS)
• Lakota Middle School SR 509:215t Ave SW — SW 312th St (Design & Construction)
• Sacajawea Middle School: SR 509: 550 ft. west of 11th PI S to 350 ft. east of 11th PI S
(Design & Construction)
City Safety Program (Federal)
• Run off road /Hit fixed object Remediation (signage, guardrail, high friction surface) — locations to be
determined (Design & Construction)
• SW Dash Point Rd and 47th Ave SW Compact Roundabout (Design & Construction)
Ms. Winkler, Committee members, and Deputy Mayor Honda held a brief discussion regarding how City match
is determined for each grant, what the adaptive signal control system is and its phases in relation to funding, and
what funding sources make up the Sacajawea SRTS City match.
A brief conversation was held between Deputy Mayor Honda and City Traffic Engineer Rick Perez with regard to
the SRTS program and if there has been an improvement in safety. Mr. Perez indicated the program is more of
a risk -based solution that is pursued due to the number of streets without sidewalks.
Committee forwarded Option #1 (Authorize staff to submit grant funding applications under the
2018 PSRC — STP /CMAQ, Safe Routes to Schools, and Highway Safety Improvement Program
grant programs) to the March 20, 2018 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3 -0 Unanimously
G. Grant of $25,000 Offered to the City of Federal Way for the Completion of the Periodic Review of
the Shorelines Master Program
Planning Manager, Robert "Doc" Hansen, gave a brief background regarding the Shoreline Management Act
(SMA) requirement of a review of the City's adopted Shorelines Management Program every 7 years and a
periodic update due by June 30, 2019. The City of Federal Way was offered $25K to use in the completion of the
review with the requirement of a quarterly report due to DOE.
Committee forwarded the Mayor's recommendation to accept the $25,000 grant from DOE to aid
in completing the mandated Shorelines Management Program periodic review to the
March 20, 2018 Council Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 Unanimously
Committee Members City Staff
Mark Koppang, Chair Marwan 5alloum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
H. Community Development Department Workload
Community Development Director, Brian Davis, explained that the Community Development Department is
made up of Building, Planning and Human Services divisions. The workload issues being presented for
informational purposes focused mainly around the Building and Planning divisions.
Mr. Davis explained the workload is essentially broken up into two categories:
1. Permits (short-term) — items currently being worked on and do not require any long -range analysis.
2. Long -range -
The workload items presented pertaining to Permits included the 3,000 annual permits, Greenline Warehouses
/ Business Park / Wetlands Bank, Davita, Affinity Senior Apartments, Downtown Hotel, and multiple elementary
schools.
The workload items presented pertaining to long -range projects in process included Sound Transit, TC
Redevelopment, Self- storage analysis, Re- evaluation of Docket process, Critical Areas Code update, FEMA Flood
plain audit, shoreline ordinance update, historic preservation ILA, and code process update.
The workload items presented as "On Hold" included housing demand analysis, PAEC View Corridor, Subdivision
Open Space requirements, Sign Code Update, Twin Lakes Subarea Plan.
The workload items presented as "Requested" included Spring Valley Zone change remand, Day Center zoning,
Shopping Cart ordinance, Camp Kilworth, and the Rental Inspection Program.
Mr. Davis briefly touched on the vacancy for an inspector position that has been open for approximately a month
and unable to be filled potentially because of the wage being below market rate. This in turn ties in with the need
for the supervisor of the inspection unit to have to fill in for the vacancy.
Mr. Davis, Public Works Director Marwan Salloum, Committee members, and Deputy Mayor Honda held a robust
discussion regarding the Sound Transit liaison position and its qualifications and salary compared to other
municipalities, the general timeline for issuing permits, how staffing levels would affect workload, the school
district's bond pending evaluation related to improvements vs. rebuilding, the gap surrounding position
vacancies, and the school impact fee formula and the potential for improved implementation and fee review.
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be held on Monday, April 2, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at: 6:41 p.m.
Attest: Approved by Committee:
Mercedes Tenuta, Administrative Assistant II
Committee Members City Staff
Mark Koppang, Chair Marwan 5alloum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11
Jesse E. Johnson, Member (253) 835 -1701