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Parks Comm PKT 05-03-2018City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION May 3, 2018 City Hall 6:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES - April 5, 2018; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter None 5. STAFF REPORTS Topic Title/ Description Presenter A. Panther Lake Trail Improvements Ikerd B. Parks Appreciation Day Recap Gerwen C. Playground Equipment Replacement Gerwen D. PROS Plan Update Hutton E. Red, White & Blues Festival Update Hutton 6. OTHER BUSINESS 7. FUTURE MEETINGS/AGENDA ITEMS: The next PRHSPS Committee meeting will be held on May 8, 2018 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT THE NEXT MEETING IS June 7, 2018 g:parks comm mtg notes12018105-03-2018 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION April 5, 2018 Hylebos Conference Room 6.30 p.m. City Hall MEETING MINUTES Chair Belvin called the meeting to order at 6:30pm. Present: Chair Laura Belvin, Vice Chair David Musick, Steve Payne, Dawn Coggins, David Wilson, Anthony Murrietta, George Pfeiffer, and Roger Flygare Excused: Michael Campsmith and Dave Berger Staff. John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Parks Adm. Asst. II. PUBLIC FORUM None APPROVAL OF MINUTES Commissioner Murrietta moved to approve the March Parks and Recreation Commission regular meeting minutes with one minor change. Commissioner Pfeiffer seconded. Motion passed. COMMISSION BUSINESS Review 1" Ouarter 2018 Work Plan The 2018 Work Plan was reviewed. Staff will be meeting with the consultants to review the PROS plan. All the homework that Mr. Gerwen received has been forwarded to the consultants, and will be included in the first draft. Commissioners can still submit comments. Mr. Gerwen has received submittals from four playground manufacturers. Those will be reviewed at the May meeting, and there will be a discussion on the public process. Wedgewood Park and Mirror Lake are the two playgrounds being considered for improvements. Commissioner Coggins reviewed the discussion that took place at the Brooklake focus group meeting. It was an idea session. There have not been any new developments since then. Lakota Park Improvement Discussion Vice Chair Musick wants to make sure that the commission accomplishes what they said they would accomplish in the work plan. He asked if there were any commissioners that would be willing to approach and work with the school board and give a short presentation. Commissioner Coggins asked if there had been any further discussions between the School District and City staff. Mr. Hutton stated that they have been meeting on other topics and that subject has come up a few times, but they have not had meetings with the decision makers. Mr. Hutton stated that the city does not have an identified source of funding, and he cautioned against approaching the School Board when the city does not have matching funds. The city did have money set aside, but that money had to be used for an emergency situation with failing turf at Steel Lake Park. Vice Chair Musick asked what options are available to fund Lakota Park. Mr. Hutton answered that there is a potential for REET money. Vice Chair Musick asked what actions can the commissioners take? Mr. Hutton stated that the community needs to lobby the School Board to fund part of the project. Mr. Gerwen added that the turf at Saghalie is starting to fail and will need to be replaced. g:\parks comm mtg notes\2018\04-05-2018 minutes.doc Parks and Recreation Commission, April 5, 2018 Paze 2 STAFF REPORTS Panther Lake Trail Improvements Mr. Ikerd announced that the Panther Lake project is out to bid, and the bids are due April 24. The footbridge is being bid separately. If both projects come in under budget, then the bridge will be purchased ahead of time, so it will be ready for the contractor to install. The bridge will be weathered steel. Parks Appreciation Day Mr. Gerwen reported that several meetings have been held to get ready for the event. Several groups have signed up to volunteer at the event, and there are several sponsors. The tool lending library will be there to assist in checking out the tools. The work will be done at Celebration Park to get the park ready for the Special Olympics. Mr. Gerwen will need the commission to assist with the welcoming booth, have the volunteers sign the volunteer sheet, talk about safety, assist with the tool check-out area and lead 10-15 volunteers on a task. Each volunteer will get a map and a card telling them what their task is and what tools they need. At this time there are approximately 325 people that have signed up. The event is being advertised on various websites and Facebook pages and email. The commissioners signed up for the event and tasks. Mr. Gerwen requested that the commissioners arrive by 8:15am. The next planning meeting will be held at 10:00am on April 12 in the Council Chambers. OTHER BUSINESS No other business was discussed. NEXT MEETING/AGENDA ITEMS Staff Reports PROS Plan Panther Lake Trail Improvements Parks Appreciation Day Recap Playground Equipment Replacement Red, White & Blues Update ADJOURNMENT A motion was made by Coggins and seconded by Pfeiffer to adjourn the meeting. Chair Belvin adjourned the meeting at 7:23 pm. g:\parks comm mtg notes\2018\04-05-2018 minutes.doc