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LUTC MINS 04-02-2018City of Federal Way City Council Land Use & Transportation Committee April 2, 2018 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Councilmember Lydia Assefa - Dawson. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director El Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, City Attorney Eric Rhoades, Senior Planner Dave Van De Weghe, Surface Water Manager Theresa Thurlow, SWM Project Engineer Fei Tang, SWM Project Engineer Tony Doucette, Administrative Assistant II Mercedes Tenuta and Administrative Assistant I Angie Villalovos. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. Chair Koppang opened the meeting with comments outlining the Committee and Council's need to differentiate between essential and non - essential spending as well as strategic and non - strategic spending when evaluating the continued needs of the City. He acknowledged and welcomes the public's involvement now and during the upcoming budget process. 2. PUBLIC COMMENT: Lori Sechrist, President of Save Weyerhaeuser Campus, spoke in favor of the Resolution to apply for WWRP grant (item Q. Dana Holloway spoke in opposition of the City Center Street Light Banners (item G). 3. COMMITTEE BUSINESS: Topic Title/ Description A. Approval of Minutes: March 12, 2018 Committee approved the March 12, 2018 LUTC meeting minutes as presented. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 unanimously B. Demolition of Structures at 36818 8a' Ave S — Project Acceptance SWM Project Engineer, Tony Doucette, gave a brief project background, including a map, regarding the property that was acquired by SWM in December 2015 with the intention of conserving open space. The project removed all on -site structures and underground tanks. Prior to release of retainage on a Public Works construction project, City Council must accept the work as complete to meet State Dept. of Revenue and State Dept. of Labor and Industries requirements. Mr. Doucette presented before and after photos of the project site and stated the project came in below budget. Mr. Doucette and Committee members held a brief discussion regarding what the property is currently zoned as and the intention for the property to remain undeveloped. Committee Members City Staff Mark Koppang, Chair Marwan Salloum P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11 Jesse E. Johnson, Member (253) 835 -2701 Committee forwarded Option #1 (Authorize project acceptance of the Demolition of Structures at 36818 8th Ave S Project completed by Woodland Industries General Contracting, Inc. in the amount of $31,847.78 as complete) to the April 17, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3 -0 unanimously C. RESOLUTION: Authorization to Apply for WWRP Grant Funding SWM Project Engineer, Tony Doucette, gave a brief background about the program which provides grant funding for a broad range of land protection and outdoor recreation. Local agencies are required to provide a 50% match to any funding award and matching funds may include state and local grants, appropriation, or cash donations of which the City currently has $2M of matching funds. Grant applications are accepted in even calendar years with the 2018 cycle due by May 1, 2018. Mr. Doucette presented the target location using a map and outlined the next steps if authorized to apply. Committee forwarded Option #1 (Authorize staff to apply for the 2018 cycle of Washington Wildlife Recreation Program grants and approve the attached resolution of authorization to submit the grant) to the April 17, 2018 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 unanimously D. Memorandum of Understanding for a Surface Water Easement and Funding for the S 336th St Water Quality Facility at Highway 99 SWM Project Engineer, Tony Doucette, gave a brief background about the project which was originally part of the City's 1996 SWM Comp Plan that focused on water quality and structural improvements but was never built. A revised project was incorporated into the 2014 SWM CIP and after staff began coordinating with the property owner they learned that the owner intended to expand development on the property. The owner offered to partner with the City to grant an easement as well as fund the design and construction costs for the storm drain conveyance. Mr. Doucette presented a location map, a revised project schematic, and outlined the need for the MOU including next steps. Chair Koppang and Public Works Director, Marwan Salloum, held a brief discussion regarding how essential this project is with regard to the long -term plans of the City. Mr. Salloum indicated that the owner's desire is to expand his business with the need to have a portion of a seasonal stream piped. The property owners willingness to pay for the piping allows the City to accomplish the project. Mr. Salloum clarified that if the property owner was not a willing owner, the project would not move forward. Chair Koppang clarified that while not necessary; completing this project is a strategic opportunity to improve water quality in the City by taking advantage of a willing property owners partnership. Committee forwarded Option #1 (Authorize the Mayor to enter into an MOU for a Surface Water Easement and Funding for the S 336th Street Water Quality Facility at Highway 99) to the April 17, 2018 Council Consent Agenda for approval. Moved: Tran • Seconded: Johnson • Passed: 3 -0 unanimously Marine Hills Stormwater Conveyance System Repair Phase II — Project Acceptance SWM Project Engineer, Fei Tang, gave a brief background about the project that repaired deteriorated stormwater pipes and structures in the Marine Hills subdivision using a cured -in -place pipe (CIPP). Prior to release of retainage on a Public Works construction project, City Council must accept the work as complete to meet State Dept. of Revenue and State Dept. of Labor & Industries requirements. Mr. Tang presented pictures and outlined the project budget which came in below budget by $457,012.25. Committee Members City Staff Mark Koppang, Chair Marwan Salloum P.E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11 Jesse E. Johnson, Member (253) 835 -2701 Chair Koppang and Public Works Director Marwan Salloum held a brief clarifying discussion regarding the budget savings. Mr. Salloum stated the funds saved with this project will go back to the unallocated Surface Water fund. Committee member Tran thanked Public Works staff for the great work. Committee forwarded Option #1 (Authorize final acceptance of the Marine Hills Stormwater Conveyance System Repair Phase II Project constructed by Insituform Technologies, LLC, in the amount of $788,673.40 as complete) to the April 17, 2018 Council Consent Agenda for approval. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 unanimously F. King County Historic Preservation ILA Senior Planner, Dave Van De Weghe, presented a brief background regarding the agreement with King County to provide historic preservation technical support to the City. In July 2017 the City adopted King County's Historic Preservation Ordinance by reference which is an arrangement where the City accepts historic landmark designation applications and forwards them to the County's staff. Mr. Van De Weghe outlined the remaining steps which are to adopt this ILA then appoint a City representative to serve on the King County Landmarks Commission. Committee forwarded the proposed agreement to the April 17, 2018 Council Consent Agenda for approval. Moved: Tran Seconded:Johnson Passed: 3 -0 unanimously G. City Center Street Light Banners — Bid Award Deputy Public Works Director /Street Systems Manager, Desiree Winkler, gave a brief background regarding the history of the City Center banners. This project is for the installation of 160 brand new banners which replaces the current set of banners that have become weathered over the years. If approved, the banners would be installed at the same time as the flower baskets. Of the five (5) bidders who offer the "canvas" style, only one (1) was able to meet the specifications, Rainier Industries out of Tukwila, WA. Ms. Winkler outlined the banner placements using a map and estimated project costs. Chair Koppang, Committee members, and Councilmember Assefa- Dawson asked clarifying questions and held a brief discussion regarding how this project is funded, how long the banners typically last, the potential to reuse the old banners, the status of the hanging flower baskets, and the potential to have fake flowers in the future. ChairKoppang clarified with Ms. Winkler and Public Works Director, Marwan Salloum, that if this project was not awarded, the funds remain in the City's General Fund. Committee member Tran expressed his concerns and inability to support this project based on the City's current budget status and the fact it would come out of the Citys General Fund. Committee forwarded Option #2 (Reject all bids for the City Center Street Light Banners and provide direction to staff) to the April 17, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson • Passed: 3 -0 unanimously 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be held on Monday, May 7, 2018 at 5:00 p.m. in City Hall Council Chambers, Committee Members City Staff Mark Koppang, Chair Marwan Salloum P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 6. ADJOURNMENT: The meeting was adjourned at 5:55 p.m. Attest: 5� K-J Mercedes Tenuta, Administrative Assistant II Committee Members Mark Koppang, Chair Hoang V. Tran, Member Jesse E. Johnson, Member Approved by Committee: ." --712-011� City Staff Marwan Salloum P.E., Public Works Director Mercedes Tenuta, Administrative Assistant 11 (253) 835 -1701