FEDRAC PKT 05-22-2018 -*NCITY OF
*�. Federal Way
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRACI
TUESDAY—May 22,2018 FEDERAL WAY CITY HALL
4:30 P.M. AGENDA HYLEBOS ROOM
1. CALL TO ORDER
2. PUBLIC COMMENT:
3. COMMITTEE BUSINESS
Page Presenter/ Action or
Topic Title/Description # Time Allotted Discussion
A. APPROVAL OF SUMMARY MINUTES -APRIL 24,2018 3 R. BUCK ACTION
5 MINUTES 5/22 Committee
DUMAS BAY CENTRE POTENTIAL UPGRADES AND J. HUTTON
B. 7 DISCUSSION
IMPROVEMENTS 10 MINUTES
C. SPECIAL OLYMPICS 2018 USA GAMES CONTRACT 9 T.JOHNSON ACTION
10 MINUTES 6/5 Council Consent
D. TEG AWARDS JULY—DECEMBER 2018 43 T.JOHNSON ACTION
10 MINUTES 6/5 Council Consent
E. SAFE CITY CAMERA EQUIPMENT UPGRADE RFQ AWARD 109 T.FICHTNER ACTION
10 MINUTES 6/5 Council Consent
F. RESOLUTION:2018 FEE SCHEDULE AMENDMENT 115 A.ARIWOOLA ACTION
10 MINUTES 6/5 Council Consent
G. MONTHLY FINANCIAL REPORT-APRIL 2018 133 A.ARIWOOLA ACTION
10 MINUTES 6/5 Council Consent
H. VOUCHERS— APRIL 2018 149 A.ARIWOOLA ACTION
5 MINUTES 6/5 Council Consent
I. SCORE MONTHLY REPORT 203 A.ARIWOOLA DISCUSSION
5 MINUTES
J. PAEC MONTHLY CONSTRUCTION REPORT 267 A.ARIWOOLA DISCUSSION
5 MINUTES
4. OTHER:
5. FUTURE AGENDA ITEMS:
NEXT MEETING: Tuesday,June 26,2018 @ 4:30 City Staff.
Dini Duclos, Chair Ade Ariwoola, Finance Director
Hong Tran Robyn Buck,Administrative Assistant
Lydia Assefa-Dawson 253-835-2527
CITY OF
... Federal Way
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CITY'0i
Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday,April 24, 2018 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Assefa-Dawson
COMMITTEE MEMBER EXCUSED: Councilmember Tran arrived at 4:43
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Honda, Councilmember Moore
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan
Call; Economic Development Director, Tim Johnson; Interim PAEC Director, EJ Walsh; Parks
and Recreation Director, John Hutton; Chief of Police, Andy Hwang; Deputy Chief of Police,
Stephan Neal; Accounting Supervisor, Chase Donnelly; Administrative Assistant, Robyn
Buck
OTHERS PRESENT: Dana Hollaway, Federal Way citizen; Rich Shockley, Small Business
Development Center; Jamal, Federal Way Citizen
PUBLIC COMMENT: Ms. Hollaway expressed concern about developers being exempt from
property tax when they build low income housing. She requests that the Federal Way
Finance Department staff create a report for Council to show how much the City has lost
because of the exemption. Mr. Ariwoola reminded the committee that the PAFR compares
our tax base to surrounding cities. Federal Way probably has more exempt properties than
surrounding cities. There was a consensus among Councilmembers that a study session on
revenue, taxes and the impact of exemption on other cities is necessary.
APPROVAL OF SUMMARY MINUTES:
Motion to approve the minutes from March 27, 2018; motion seconded and carried 2-0.
Councilmember Tran was not present at this time.
Tuesday,April 24, 2018 Page 1
3
CITY'0i
Federal Allay
PAEC QUARTERLY OPERATIONS REPORT: Presented by Interim PAEC Director, EJ Walsh.
Mr. Walsh summarized the information included in the packet. Mr. Walsh described how
the ticket prices are broken down. The prices are set by the performer and PAEC adds a fee
on to that price. The dollar amount that is added to tickets by Federal Way ranges between
$9-16.
Information only.
ORDINANCE: 2017/2018 BIENNIUM BUDGET AMENDMENT: Presented by Finance
Director, Ade Ariwoola.
Mr. Ariwoola explained Exhibit B and C of the ordinance. We are adjusting the beginning
balance for 2018 based on the actual activity. The 2018 budget adjustment is using $300k
out of the required fund balance. There will need to be a plan to replenish that money. Mr.
Ariwoola will bring revenue options to the committee next month. Deputy Mayor Honda
suggests having a Council study session on zero based budgeting, revenue, and a basic
budget discussion on May 29, 2018.
Motion to forward the proposed ordinance to First Reading on May 1, 2018; motion
seconded and carried 3-0.
MONTHLY FINANCIAL REPORT - MARCH 2018: Presented by Finance Director, Ade
Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report. Notable areas included:
• CD Permits and Fees — $35k below 2017.
• Sales Tax —Above 2017 year to date actual by $135k. Retail is a major part of that
increase.
• Business Registration Fee — Doing well.
• REET— Cooling off a little bit.
• Criminal Justice Sales Tax - Above 2017.
• Court Revenue — Below 2017 year to date actual and below 2018 year to date
budget.
• Admission Tax—As of end of March, we have collected $11k. The Committee
suggests that a letter go out to those that are supposed to be paying the tax, but are
not.
• Current Ending Fund Balance - 8.5 instead of the required 9.5.
Tuesday,April 24, 2018 Page 2
4
CITY'0i
Federal Way
Motion to forward approval of the MONTHLY FINANCIAL REPORT—MARCH 2018
to the May 1, 2018 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS— MAY 2018: Presented by Finance Director, Ade Ariwoola.
The $77 charges for vehicle tows were for our police vehicles. Noxious Weed Tax is paid to
the county.
Motion to forward the Vouchers to the May 1, 2018 consent agenda for approval; motion
seconded and carried 3-0.
INTERAGENCY AGREEMENT BETWEEN STATE OF WASHINGTON, HIGHLINE COLLEGE AND
CITY OF FEDERAL WAY: Presented by Economic Development Director, Tim Johnson.
Mr. Johnson spoke about how the Small Business Development Center (SBDC) helped
Ellenos through bankruptcy and stay in Federal Way.
Motion to forward the Interagency Agreement with the State of Washington Highline
College for 2018 to the May 15, 2018 City Council Consent Agenda for approval; motion
seconded and carried 3-0.
Committee Chair Duclos requested that Mr. Johnson give a presentation to the full Council
at an upcoming City Council meeting. Mr. Johnson will check on dates and with local
businesses to see when they can present. He would like to have the owners of Ellenos
come and speak. Councilmember Moore asked if the SBDC has formal partnerships with
the schools. Mr. Rich Shockley said the SBA contract requires SBDC to work with adults 18
years and over and to work with for-profit businesses.
2019/2020 BUDGET UPDATE: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola summarized the letter that was included in the packet.
No further action.
SCORE REPORT: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola highlighted items from the report. SCORE set the ADP at 80, which is based on
what we did in 2017. The ADP for March 2018 was 65. We need to maintain the lower ADP
in order to reduce the cost for next year. Renton and Burien are using considerably less
beds than they are contracted for. Federal Way is contracted for 60 ADP. Chief Hwang said
that our ADP is lower now because of a 10% reduction in crime.
No further action.
Tuesday,April 24, 2018 Page 3
5
CITY'0i
Federal Way
PAEC MONTHLY CONSTRUCTION REPORT: Presented by Finance Director, Ade Ariwoola.
We are still finalizing the bill for Garco. The goal is to present the contract to Council in late
May so that the project can be accepted.
No further action.
NEXT MEETING: Tuesday, April 24, 2018 @ 4:30 p.m.
MEETING ADJOURNED: 6:22 p.m.
Tuesday,April 24, 2018 Page 4
6
COUNCIL MEETING DATE: N/A ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:DUMAS BAY CENTRE POTENTIAL UPGRADES AND IMPROVEMENTS
POLICY QUESTION: N/A Information Only
COMMITTEE: FEDRAC MEETING DATE: May 22, 2018
CATEGORY:
❑ Consent ❑ Ordinance —1Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: John Hutton,Parks Director DEPT: Finance
Attachments:
1. Memo
Options Considered:N/A Information Only
MAYOR'S RECOMMENDATION: N/A Information Only
MAYOR APPROVAL: ( ■ S DIRECTOR APPROVAL:2a;-5
ahn tee catinct htitiallDnte
f uitialYDatc Initial/Date
COMMITTEE RECOMMENDATION:N/A Information Only
_ N/A N/A N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION:N/A Information Only
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—1/2015 RESOLUTION#
7
AkCITY of
Federal Way
Parks Department
Date: May 15, 2018
From: John R. Hutton, Parks Director96Ad'
Subject: Potential Dumas Bay Centre Upgrades and Improvements
Background: There are many known facility issues that must be addressed at Dumas Bay
Centre in the near future. In addition to the impending failure of the water system, guest comfort
and efficiencies must be addressed in order to ensure the continued success of the operation.
Below is a list of items that need addressing and a list of items that will ensure a prosperous
future for the entire operation ongoing.
® The domestic water system which is original to the 1956 construction of the building
must be replaced as failure is imminent. The current system is galvanized pipe which is
a known failure risk
• Climate control for the overnight rooms is important and must be addressed with new
efficient systems
■ Electric system will need upgrades
■ Convert every 3 guest rooms to 2 and add a full bath to each room
® Elevator needs to be added for ADA compliance
■ We propose hiring a consultant to help us ascertain best options and accurate cost
estimates for these concerns
There is much more to discuss but this is list of important items to be considered as we enter
the next budget cycle.
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COUNCIL MEETING DATE: June 5,2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SPECIAL OLYMPICS,2018 USA GAMES CONTRACT
POLICY QUESTION: Should Council approve the Tourism Sponsorship Agreement for the Special Olympics,
2018 USA Games as recommended by the LTAC.
COMMITTEE: FEDRAC MEETING DATE: May 22, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Tim Johnson DEPT: Economic Development
Attachments: Staff Report
Contract: Tourism Sponsorship Agreement for Special Olympics,2018 USA Games
Options Considered: Approve.
Do Not Approve.
MAYOR'S RECOMMENDATION: Approve Recommendation
MAYOR APPROVAL: S L D DIRECTOR APPROVAL: i os---/4-/b
Com ittce Council alrilatc
Initial/Date /Date
COMMITTEE
COMMITTEE RECOMMENDATION:I move to forward the proposed Tourism Sponsorship Agreement for Special
Olympics 2018 USA Games to the June 5, 2018 City Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Tourism Grant Agreement of the Special Olympics
2018 USA Games."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—12/2017 RESOLUTION#
9
STAFF REPORT
DATE: May 14, 2018
TO: FEDRAC n
FROM: Tim Johnson, conomic Development/Lodging Tax Advisory Committee
SUBJECT: Approval of Stiecial Olympics, 2018 IDSA Games Tourism Grant Agreement
POLICY QUESTION
Should FEDRAC forward the LTAC recommendation of the Tourism Grant Agreement for the Special
Olympics, 2018 USA Games?
BACKGROUND
The LTAC Budget in 2017/18 had allocated dollars over the two year period for sponsorship of the
Special Olympics USA Games. The budget was approved by the City Council, see attachment.
DISCUSSION
The Lodging Tax and Advisory Committee, LTAC received a request in 2016 by the Special Olympics. A
review and examination by the Committee occurred. LTAC recommended the sponsorship request for
$25,000.00 to be used for Special Olympic event staff working on efforts in Federal Way. Additionally,
LTAC recommended sponsorship for$25,000.00 for the specific use of city facilities involving Celebration
Park and the Performing Arts and Event Center. To accommodate this action,the LTAC recommended a
separate line item in their budgets for 2017 and 2018 for the event similar to budget actions associated
with setting aside Lodging Tax dollars for hosting the US Olympic Dive Trials.
The budget was presented and approved by the City Council as part of its 2017/18 Budget.
FINANCIAL CONSIDERATIONS
The contract amount was budgeted and approved in the 2017/2018 Budget.
POLICY CONSIDERATION
The use of Lodging Tax dollars under RCW is an allowable under RCW 67.28.1816 (b)The marketing and
operations of special events and festivals designed to attract tourists
ATTACHMENTS
LTAC Budget Summary 2017
LTAC Budget Summary 2018
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CITY STAFF REPORT
DATE: September 9, 2016
TO: Federal Way Lodging Tax Advisory Committee
FROM: Tim Johnson, Director, Economic Development
SUBJECT: Proposed LTAC Budget for 2017
POLICY
Should the Committee Approve its Proposed Budget for 2017?
STAFF RECOMMENDATION
Approve the Proposed Budget for 2017 with the understanding of the implications on the proposed 2018
budget.
BACKGROUND
The City's budget is initiating its budget for its two year cycle for 2017/2018. While the budgets have
been approved on a two year cycle, the revenue is based upon a forecast of annual receipts.
In a review by the City Finance Department, it has identified no revenue increase year-over-year from
2016 to 2017 for the Lodging Tax. This forecast is based upon a trend line of a forecast illustrating no
increased activities creating revenue for 2017.
DISCUSSION
The following identifies the budget for FY2017. It includes budget allocations for both programmatic and
operational activities including recommended amount for required personnel to help in the Olympic Diving
Trials application and work with the Tourism Enhancement Grant program and Restricted Funds for
aquatic proposals for NCAA Championships and Olympic Trials.
ADMINISTRATION
Administrative expenses increased in FY2016. This is directly related to the need to provide
administrative assistance with operations for Tourism Enhancement Grants and content management of
the website and the extensive amount of work forecasted as it pertains to assistance needed with the
2018 Special Olympic USA Games, the pending application for the 2020 Olympic Trials for Diving, along
with assistance with applications and programming to potentially host the 2019, 2020 and/or 2021 NCAA
Swimming and Diving Championships.
To respond to this demand, the budget includes a $30,000 line item request for an administrative
assistant. This would be leveraged with funding from the Mayor's office to support these and other
functions.
Additionally, other costs are similar to previous years with $8,500 in expenditures for operations from
association dues to the Seattle Sports Commission fees to website hosting.
CONSULTING
The LTAC during its 2015 Retreat identified the need for a Hospitality Education and Training program.
During the staff examination of"Best Practices" for the Hospitality Education and Training program, it was
identified that $20,000 be set aside for the purpose of conducting and implementing this activity in each
Fiscal Year.
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During the last year, LTAC members and City staff worked the outline for the program and identified an
outcome to pursue. While the process will begin with a contract with the Chamber of Commerce in the
late summer or beginning of fall 2016, it will continue through 2017 and into 2018.
As it pertains to support of future events, it is recommended that an allocation of$10,000 per year for two
years be provided to the Historical Society to develop a history exhibit on the Special Olympics for the
2018 Special Olympic USA Games, (see Attachment A).
TOURISM ENHANCEMENT GRANT
In reviewing the budget, City staff has identified $30,000 for the Tourism Enhancement Grants, (TEGs)
for 2017. This total remains consistent with the allocated amounts in 2016 but lower from 2015 as funds
had to be used to reconcile previous year's grants.
Also, the change in state legislation relative to the definition of a tourist(someone who travels further than
50 miles) has reduced the number of applications. Conversely, the financial requirements to attract
events that bring tourists in from out of the region that put tourists into our hotels is becoming more
significant to ensuring a sustainable program.
SIGNAGE
The Mayor's Office has again requested funds be set aside for another digital sign at $85,000. Currently
$32,200 has been set aside. It will take yet another fiscal year FY2018 at $32,200 and yet another
$20,000 in FY 2018 to fund a sign.
LTAC has set aside money as identified by the City's Traffic Engineer for updating the existing "Tourists
Way Finding" signs. Many tourist venues are not identified. However, implementation for the update has
been place in abeyance until a new logo for the City is selected. Once a logo selection has occurred, the
signs will support organizations such as Wild Waves/Enchanted Village, Bonsai Museum, Rhododendron
Garden, Farmer's Market, PowellsWood Historical Society and many more.
OTHER:
The annual allocation of$40,000 for funds has been set aside for both the Olympic Trials and the NCAA
Championships. The total fund for 2017 will be $215,000. The City in concert with King County, and the
Seattle Sports Commission will be working together during the rest of 2016 for its application submission
for these events. Additionally, the 2018 Special Olympic USA Games will be held in the Puget Sound,
specifically, swimming, softball gymnastics and potentially the triathlon in Federal Way. The Host:
Committee/Organizing Committee has requested financial assistance. The Recommended Budget for
2017 identifies financial assistance, (see Attachment B).
RESERVE ACCOUNT
Lastly, the City Council passed Resolution No. 14 -664 on June 3, 2014 establishing the City of Federal
Way Fund Balance Reserve Policy. It directs that the City to have a certain amount of funds available to
carry out its functions pending the time the revenue is available to the City; and the City have a certain
amount of funds set aside to provide funds in the event of major unplanned expenditures such as: natural
disasters, revenue shortfalls, and any potential and unforeseen circumstances.
As it pertains to the Lodging Tax, the City will maintain a minimum cash flow reserve with the lodging tax
fund in an amount equal to the prior year's complete revenues ($ 0.20 million) in the ending fund balance.
PUBLIC POLICY
The Recommended Budget is balanced and includes the required reserve. Additionally, the budget
addresses key issues set forth by the LTAC from its 2015 and 2016 retreats such as Way Finding
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Signage, Hospitality Education Training Program and applications for the major events such as the 2020
Olympic Trials and the NCAA Swimming and Diving Championships. However, this budget does not
address the upcoming Korean Athletics event or the ability to financially address any other major events
for the next two years.
FISCAL POLICY
The carry-over from 2016 into 2017 budget includes$200,000 for the Reserve Fund and $215,000 in
funds for the Olympic Trials and NCAA's.
The Proposed Budget reflects this requirement.
POLICY CONSIDERATIONS:
Review and approval for this allocation is an action by the Lodging Tax Advisory Committee. City Council
has the authority to review and amend.
FISCAL IMPLICATIONS:
The Budget is balanced within the Proposed LTAC Budgets of 2017 and 2018.
ATTACHMENTS:
Attachment A: Historical Society Proposed Budget Support
Attachment B: Proposed Support for 2018 Special Olympic Games Request
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RECOMMENDED
2017 LTAC.Budget Summary
REVENUES:
Estimated Lodging Tax $225,000
Interest S 700
TOTAL $225,700
EXPENDITURES:
ADMINISTRATION: $ 38,500
Food and Beverage $ 300
Website Hosting 1,700
Misc. Services $ 1,500
Assn Dues,SSC $ 5,000
Personnel $ 30,000
CONSULTING: $ 30,000
Chamber- H.E.T. $ 20,000
Historical Society $ 10,000
TEG: $ 40,000
Grants $ 40,000
SIGNAGE: $ 52,200
Digital Sign Board $ 32,200
Way Finding Signs $ 20,000
OTHER: $ 65,000
Olympic Trials/NCAA 40,000
Special Olympics 25,000
TOTAL $225,700
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2017 LTAC Budget Summary
REVENUES:
Estimated Lodging Tax $225,000
Interest S 700
TOTAL $225,700
EXPENDITURES:
ADMINISTRATION: $ 38,500
Food and Beverage $ 300
Website Hosting 1,700
Misc. Services $ 1,500
Assn Dues,SSC $ 5,000
Personnel $ 30,000
CONSULTING: $ 30,000
Chamber- H.E.T. $ 20,000
Historical Society $ 10,000
TEG: $ 30,000
Grant $ 30,000
SIGNAGE: $ 52,200
Digital Sign Board $ 32,200
Way Finding Signs $ 20,000
OTHER: $ 65,000
Olympic Trials/NCAA 40,000
Special Olympics 25,000
TOTAL $225,700
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Proposed 2018 LTAC Budget
REVENUES:
Estimated Lodging Tax $235,610
Interest $ 700
TOTAL $236,310
EXPENDITURES:
Administration: $ 39,120
Food and Beverage $ 1,000
Website Hosting $ 1,620
Misc.Services $ 1,500
Association Dues
SSC $ 5,000
Personnel $ 30,000
TEG: $40,000
Grant $40,000
Signage: $ 52,000
Digital Sign Board $ 32,200
Way Finding Signs $ 20,000
Consulting: $ 20,000
Chamber-H.E.T. $ 20,000
Advertising/Promotion: $ 20,000
Tourism Venue Cards $ 10,000
Airport Ads $ 9,000
Other: $ 65,000
Olympic Trials/NCAA $ 40,000
Special Olympics $ 25,000
Fund Balance: $ 190
TOTAL 236,310
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ATTACHMENT B
CITY STAFF REPORT
DATE: September 9, 2016
TO: Federal Way Lodging Tax Advisory Committee
FROM: Tim Johnson, Mayor's Office
SUBJECT: Special Olympics Budget Request
POLICY
Should the Committee approve the allocation in the proposed budget for supporting the 2018 Special
Olympics USA Games in Federal Way?
RECOMMENDATION:
Approve the allocation of up to $50,000 from the proposed 2017 and 2018 LTAC budgets for the 2018
Special Olympics USA Games. The allocation includes $25,000 in cash and up to $25,000 in-kind which
must be applied toward the use of city venues as identified and for city personnel from Parks, Public
Works and the Police Departments to support the event.
BACKGROUND:
Founded in 1968, the Special Olympics is the largest sports organization for persons with intellectual
disabilities in the world. Games occur in nearly 170 countries, with over 5 million participating athletes.
The Special Olympic Games do not follow the same schedule as the main Olympic Games and local
events occur daily around the globe. The upcoming 2018 Special Olympics USA Games is the major
national level event that only occurs every 4 years.
Special Olympics USA Games formed as a nonprofit in 2015 in order to produce the 2018 National
Special Olympic Games in Washington as the state was selected to host the Games. The organization
has the support of Special Olympics Washington and Special Olympics International. These Games will
be part of the global celebration of the Special Olympics' 50th Anniversary.
The 2018 Special Olympics USA Games is scheduled for the week of July 1-7. The primary venue for the
Games will be at the University of Washington.
In 2015, the City of Federal Way was contacted by Special Olympics Washington to ascertain the City's
interest to allow them to use several community and recreational venues for the 2018 Special Olympic
USA Games. Special Olympics USA Games would like to host aquatics, gymnastics, and softball events
in Federal Way. The venues include the Weyerhaeuser King County Aquatic Center, Todd Beamer High
School, and Celebration Park. Also, there still are preliminary discussions on the staging of a triathlon in
Federal Way. Additionally, the Games have shown interest to host entertainment events at Town Square
Park and Medal Award Ceremonies at the Performing Arts and Event Center.
The Organizing Committee of the Special Olympics USA Games is requesting $150,000 from the Federal
Way area. Their expectations are for $150,000 with a split in-kind and cash contribution. Based on early
estimates, the proposed split is $66,000 of in-kind support and $84,000 in cash.
DISCUSSION:
While the majority of the games will be held at the University of Washington, 2018 Special Olympic USA
Game representatives estimate that 20 percent of athletes, their coaches, volunteers, family and friends
along with spectators will be in Federal Way. The events at Federal Way will take place at the King
County Aquatic Center, Celebration Park for softball and potentially for Todd Beamer High School for
gymnastics. Additionally, there are still preliminary discussions on hosting a triathlon and the use of the
Performing Arts Center and Town Square Park.
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IMPACTS
The following provides the impacts from the 2018 USA Special Olympic Games:
Estimated attendance for the Games
• 3,500 athletes
■ 1,000 coaches
• 10,000 volunteers
• 10,000 family and friends
• 50,000 fans/spectators
Estimated attendance in Federal Way
■ 700 athletes/20% of total athletes
• 200 coaches/Average ratio of coaches to athletes
• 2,000 volunteers/Estimate, 20% of spectators
• 2,000 family and friends/Estimate, 20% of family and friends
• 10,000 fans and spectators/20% of total fans and spectators
Estimated Attendance
Special Olympic Total Federal Way (20%)
athletes 3,500 700
coaches 1,000 200
volunteers 10,000 2,000
family/friends 10,000 2,000
fans/spectators 50,000 10,000
Total 74,500 14,900
Estimates provided by 2018 Special Olympics USA Games, 2016.
It is estimated from the above information nearly 15,000 people will descend
upon Federal Way for this event.
IMPACT ON FEDERAL WAY& SOUTH KING COUNTY
To provide some context for this, the following illustrates both the positive impacts on the visitor industry
and the public benefits in and on Federal Way and South King County
Total Economic Impact:
$1,800,000 in hotel accommodations
$ 400,000 in food and beverage
$2,200,000 Subtotal
It is estimated at minimum that the total economic impact will be$2.2 million on Federal Way
However, research illustrates that there are other impacts, such as retail sales for souvenirs, business
services, transportation and tours. However, further research shows that few of these expenditures by
attendees will be made in Federal Way. It is more likely they will be made at tourism venues in Seattle
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FISCAL ANALYSIS
In order to understand the fiscal implications from the 2018 Special Olympic USA Games, the following
illustrates the impacts.
Assumption: Hotel Impact/Fiscal Anaf sis
While the athletes and coaches stay at housing at the University of Washington, their family and friends
could stay close to the venue where their child or family member is competing. 2,000 visitors could
potentially need hotel rooms in the city. However, the City of Federal Way currently has only 900 hotel
rooms. Two new hotels have been forecasted to come on line: a new Hilton product with 130 rooms is
expected in May 2018 as well as a 90 room Holiday Inn. This would give the City of Federal Way over
1,000 hotel rooms during the event week.
The calculation used for this fiscal analysis is based upon 1000 rooms at 100 percent occupancy during
the proposed timeframe for the event and the price is assumed at$150 per room per night.
Therefore if at 1,000 rooms per night for 8 nights at $150 per room per night = $1,200,000, the gross
revenue from hotel stays. The City's share of the lodging tax is 1%; therefore $1,200,000 x 0.01 =
$12,000 in revenue.
The Special Olympics could yield over 8,000 hotel nights in Federal Way
Total estimated gross receipts from hotel accommodations could be$1.8 million
The above calculations assumed double occupancy of the estimated 2,000 family/friend visitors.
However, there could be demand for 1,500 hotel rooms per night; an additional 500 hotel nights more
than what exists in the Federal Way inventory. Thus, these visitors must go someplace other than
Federal Way. This provides an opportunity for the 2018 Special Olympics USA Games Organizing
Committee to identify another jurisdiction(s) to accommodate the demand and to request additional
financial assistance.
Given current and future hotel supply, the City can only provide 213rds of the estimated
needed inventory of 1500 rooms or 1,000 rooms, thereby requiring other options in other
cities.
Below is an analysis of estimated revenues based on the additional demand for 500 hotel rooms.
500 rooms per night for 8 nights at$150 per room per night= $600,000 x 0.01 = $6,000 in revenue
The City should assume there will be 1,000 hotel rooms occupied for a week(8 nights)
and that the City will receive an estimated$12,000 from lodging tax
There is an estimated 1500 hotel rooms that will be required for this event.
Federal Way can only supply 1,000.
Estimated Lodging Tax Revenues
City of Federal Way Outside City
Total Estimated Number of Hotel Rooms 1,000* 500
Estimated Cost per Room $ 150.00 $ 150.00
Estimated Length of Visitor Stay 8 nights 8 nights
Estimated Gross Revenue from Hotel Stays $ 1,200,000.00 $ 600,000
City's Share of Lodging Tax _ 1% 1%
Estimated Revenue from Lodging Tax $ 12,000.00 $ 6,000
* Estimate of total hotel rooms available in 2018
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Assumption: Food and Beverage Impact/Fiscal Anal sis
As it pertains to food and beverage, there are a variety of variables to consider. However, for the purpose
of this report it assumed that 2,000 people, comprised of families, friends will spend at $25 per person
(standard per diem) for 8 days and they will do so in Federal Way.
2,000 x$25 = $50,000. This is the daily impact from the Family and Friends of Special Olympics
athletes and their impact on Federal Way area restaurants and/or food service industry in Federal
Way.
$50,000 X 8 = $400,000. This is the estimated gross receipts from food and beverage.
Multiply the estimated gross receipts from food and beverage by the sales tax of the City
$400,000 x 0.085% = $3,400
The City could receive$3,400 in sales tax receipts assuming that 2,000 people
affiliated with the Special Olympics spend$25 a day for 8 days in Federal Way.
Estimated Tax Revenues from Food/Beverage Sales
Estimated Visitors to City 2,000
Standard Per Diem $ 25.00
Estimated Length of Visit _ 8 days
Estimated Gross Revenue Food/Beverage Sales $ 400,000.00
City's Share of Food/Beverage Sales Tax 0.85%
Estimated Revenue from Food/Beverage Sales Tax $ 3,400.00
Research did not find information that illustrates the percentage of spectators and fans that attend such an event and how far they
travel from outside the region.Additionally, if spectators and fans are locals,they would not be spending money any differently
specifically since all of the events are free. So a substitution model would not define an increased impact from locals that attend the
event.
Other
In the review and examination of similar Games at other locations, total visitor spending included more
than just lodging and food. Some categories of spending at these events accumulated much more
revenue than taxes on accommodations and food and beverages. These new categories include
souvenirs, tours and business-related activity meaning sporting equipment. Therefore, there could be
other yet identified positive fiscal impacts on Federal Way.
Of interest, there is an estimated 2,000 volunteers that will be needed in the Federal Way area for the
2018 Special Olympic USA Games. While there are many variables to understand the impact from this
activity, the following was used to provide an estimate of the monetary value of volunteers:
According to the non-profit organization, the Independent Sector, the IRS values a volunteer at $23.07
per hour. At 2000 volunteer hours at$23.07 per hour = $ $46,140for the week of the Games.
The question needs to be asked if volunteers are needed from Federal Way or if they travelling here
specifically to volunteer or whether they are comprised of family and friends.
Estimated Value of Volunteer Hours
Total Estimated Volunteer hours
in Federal Way 2000
Estimated Valuation of 1 Volunteer Hour $ 23.07
TOTAL Estimated Value of Volunteer Hours $ 46,140
20
5
POLICY CONSIDERATIONS:
The 2018 Special Olympics USA Games are a significant event and will provide both short and long term
impacts. As illustrated above, the expected impacts will be on the visitor industry and public (fiscal)
benefit to Federal Way. Further, this event is expected to enhance quality of life for Federal Way
residents. For example, when Anchorage hosted the 2001 Special Olympics World Winter Games, a post
event survey illustrated that 98% of local residents attending the games said it improved the quality of life
either by bringing the community together, improving awareness of people with disabilities, improving
awareness of other cultures or creating good national media attention for Anchorage. As host to several
Special Olympics events, it is expected that the City of Federal Way will experience similar outcomes.
These impacts are both short and long term. Obviously, the short term impact will be the fiscal impact on
the economy, specifically during the holiday week of July 4th. This is historically a slow week for the
Federal Way hospitality industry and the Games are expected to reverse that trend. However, as it
pertains to the long term implications, this event will go a long way to help enhance the visitor industry in
Federal Way. Many of the local tourism venues should benefit from the Games such as Wild Waves.
Additionally, it will show the nation Federal Way's support for amateur athletics and the Special Olympics,
illustrating the City's capacity to host other national events.
Review and approval for this allocation is an action by the Lodging Tax Advisory Committee. City Council
has the authority to review and amend.
FINANCIAL IMPLICATIONS:
Again, the 2018 Special Olympics USA Games are a significant event and will provide national notoriety
for Federal Way through the event's television broadcasting arrangement with ESPN.
As presented above, the City can provide a contribution across two Fiscal Years, 2017 and 2018, through
its Lodging Tax for a total of$50,000, $25,000 in cash and $25,000 in kind.
As identified above, the City was not notified of this opportunity until late 2015. Coupled with the short
timeline and the current demands on the Lodging Tax and the General Fund, the City's ability to provide
further capital resources is limited. For example, to host the future NCAA Swimming and Diving
Championships and the US Olympic Trials, the City has put aside resources every year and will do so for
an 8 year period for these events. It takes considerable budgetary resources and time, neither of which is
possible due to the time constraint for this event. The availability of these funds coupled with the fact
that the City is also presenting its largest annual community event- the Red, White and Blues July 4th
event, is an additional financial impact. However, the Special Olympic Games, their athletes, coaches,
family and friends are more than welcome to share this lovely family event which costs $35,000 to
present.
RESPONSE TO REQUEST:
The 2018 Special Olympics USA Games Organizing Committee is seeking $150,000 from the Federal
Way area. The City appears to receive $12,000 in lodging tax and an estimated $3,400 in sales tax for a
total of 15,400. However, the City understands that there may be other additional or ancillary revenues
(such as merchandise sales) and other yet to be identified revenues, such as the impact from being seen
on national television by coverage from ESPN.
Research identified television provides strong name recognition in future years for the host community.
The element of television including other media coverage nationally will provide a valuable long term
impact. Therefore it is recommended to provide $25,000 in cash in lieu of the expenditures from hotel
stays and food and beverage along with national television coverage and other media. Additionally, it is
recommended to provide use of city venues whereby the LTAC budget will cover up to $25,000 for in-kind
to pay for the use of City venues/staff as identified — Celebration Park. But also negotiate the time if any
21
6
for Town Square Park, the Performing Arts and Event Center and staff from Parks, Public Works and the
Police to support these needs.
22
CITY OF CITY HALL
Fe d e ra I Way Feder 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway.com
TOURISM GRANT SPONSORSHIP AGREEMENT
FOR
SPECIAL OLYMPICS, 2018 USA Games
This Tourism Grant Sponsorship Agreement ("Agreement") is made between the City of Federal Way, a
Washington municipal corporation ("City"), and 2018 Special Olympics USA Games, a Washington nonprofit
corporation ("Grantee"). The City and Grantee (together "Parties") are located and do business at the below
addresses which shall be valid for any notice required under this Agreement:
2018 SPECIAL OLYMPICS USA GAMES: CITY OF FEDERAL WAY:
Jayme Powers Tim Johnson
2101 Fourth Avenue 33325 8th Ave. S.
Seattle, WA 98121 Federal Way, WA 98003-6325
(206) 900-9490 (telephone) (253) 835-2412 (telephone)
Jpowers uJspecialolyMpicsUSAgames.org (253) 835-2409 (facsimile)
tim.iohnson@cityoffederalw4y.com
The Parties agree as follows:
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which
shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no
later than July 30, 2018 ("Term"). This Agreement may be extended for additional periods of time upon the
mutual written agreement of the City and the Grantee.
2. EVENT.
2.1 Event. The Grantee is producing 2018 Special Olympics USA Games, which will take place on
June 30 through July 8, 2018 (the "Event"). Grantee shall provide goods, materials or services and otherwise
perform the work more specifically described in Exhibit "A," attached hereto and incorporated by this reference
("Work"), performed to the City's satisfaction at the Event, within the time period prescribed by the City and
pursuant to the direction of the Mayor or his or her designee.
2.2 Warranties. The Grantee warrants that it has the requisite training, skill, and experience
necessary to execute the Event and is appropriately accredited and licensed by all applicable agencies and
governmental entities, including but not limited to obtaining a City of Federal Way business registration, if
required. The Grantee warrants it will provide execute the Event in a manner consistent with the accepted
practices for other similar services within the Puget Sound region in effect at the time those services are
performed. The Grantee warrants goods are merchantable, are fit for the particular purpose for which they were
obtained, and will perform in accordance with their specifications and Grantee's representations to City. The
Grantee shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in
workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This
Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A
RCW. In the event any part of the goods are repaired, only original replacement parts shall be used; rebuilt or
used parts are not acceptable. When defects are corrected, the warranty for that portion of the work shall extend
for one (1) year from the date such correction is completed and accepted by the City. The Grantee shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the
Grantee does not accomplish the corrections within a reasonable time as determined by the City, the City may
23
TOURISM GRANT AGREEMENT - I - 3/2017
Feder
F
` CITY OF CITY HALL
Federal Wary 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
wim cityoffederalway.corn
complete the corrections and the Grantee shall pay all costs incurred by the City in order to accomplish the
correction.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing
the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement.
The City may terminate this Agreement immediately if the Grantee fails to maintain required insurance policies,
breaches confidentiality, or materially violates Section 12 and such may result in ineligibility for further City
agreements.
4. COMPENSATION.
4.1 Amount. In order to promote tourism and resulting economic activity, the City shall provide a
sponsorship to the Grantee in an amount not to exceed a maximum amount and according to a rate or method as
delineated in Exhibit `B," attached hereto and incorporated by this reference. The Grantee agrees that any
hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)
for the Term. Except as otherwise provided in Exhibit `B, the Grantee shall be solely responsible for the
payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this
Agreement.
4.2 Non-Appropriation of Finds. If sufficient funds are not appropriated or allocated for payment
under this Agreement for any future fiscal period, the City will not be obligated to make payments for Work or
amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the
completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City
in the event this provision applies.
4.3 Final PayMent: Waiver of Claims. Grantee's acceptance of final payment shall constitute a
waiver of any and all claims, except those previously and properly made and identified by Grantee as unsettled
at the time request for final payment is made.
5. INDEMNIFICATION.
5.1 Grantee Indemnification. The Grantee agrees to release indemnify, defend, and hold the City, its
elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from
any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or
litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents,
licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the
performance of this Agreement, except for that portion of the claims caused by the City's sole negligence.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Grantee and the City, the Grantee's liability hereunder shall be
only to the extent of the Grantee's negligence. Grantee shall ensure that each sub-Grantee shall agree to defend
and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and
volunteers to the extent and on the same terms and conditions as the Grantee pursuant to this paragraph. The
City's inspection or acceptance of any of Grantee's work when completed shall not be grounds to avoid any of
these covenants of indemnification.
24
TOURISM GRANT AGREEMENT - 2 - 3/2017
CITY OF CITY HALL
►•! 33325 8th Avenue South
Federal Way
Federal Way.VVA 98003-6325
(253) 835-7000
www citvoffederaltvay corn
5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Grantee
waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51
RCW, solely for the purposes of this indemnification. Grantee's indemnification shall not be limited in any way
by any limitation on the amount of damages, compensation or benefits payable to or by any third party under
workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further
acknowledge that they have mutually negotiated this waiver.
5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Grantee, its
officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless
from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs,
and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent
solely caused by the negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Grantee agrees to carry insurance for liability which may arise from or in
connection with the performance of the services or work by the Grantee, their agents, representatives,
employees or subcontractors for the duration of the Agreement and thereafter with respect to any event
occurring prior to such expiration or termination as follows:
6.1. Minimum Limits. The Grantee agrees to carry as a minimum, the following insurance, in such
forms and with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance covering liability arising from premises,
operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily
injury, death, property damage, products liability, advertising injury, and liability assumed under an insured
contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant
to the laws of the State of Washington;
C. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles
with a minimum combined single limits in the minimum amounts required to drive under Washington State law
per accident for bodily injury, including personal injury or death, and property damage.
6.2. N o Limit of Liability. Grantee's maintenance of insurance as required by the agreement shall not
be construed tc limit the liability of the Grantee to the coverage provided by such insurance, or otherwise limit
the City's recourse to any remedy available at law or in equity. The Grantee's insurance coverage shall be
primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Grantee's insurance and shall not contribute with it.
6.3. Additional insured, Verification. The City shall be named as additional insured on all
commercial general liability insurance policies. Concurrent with the execution of this Agreement, Grantee shall
provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and
incorporated by this reference. At City's request, Grantee shall furnish the City with copies of all insurance
policies and with evidence of payment of premiums or fees of such policies. If Grantee's insurance policies are
"claims made," Grantee shall be required to maintain tail coverage for a minimum period of three (3) years
from the date this Agreement is actually terminated or upon project completion and acceptance by the City.
25
TOURISM GRANT AGREEMENT - 3 - 3/2017
CITY OF CITY HALL
Way 33325 8th Avenue South
Federal Wy Federal Way.WA 98003-6325
(253) 835-7000
tvivLv.citVoffederof�vay colli
6.4 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement.
7. CONFIDENTIALITY. All information regarding the City obtained by Grantee in performance of this
Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Grantee
may be grounds for immediate termination. All records submitted by the City to the Grantee will be safeguarded
by the Grantee. The Grantee will fully cooperate with the City in identifying, assembling, and providing records
in case of any public records disclosure request.
8. BOOKS AND RECORDS. The Grantee agrees to maintain books, records, and documents which
sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and
maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper
accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times,
to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental
officials authorized by law to monitor this Agreement.
9. INDEPENDENT CONTRACTOR/ EMPLOYEE CONDITIONS.
9.1 Independence. The Parties intend that the Grantee shall be an independent contractor and that the
Grantee has the ability to control and direct the performance and details of its work, the City being interested
only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Grantee
sick leave, vacation pay or any other benefit of employment, nor to pay any social security, income, or other tax
which may arise as an incident of employment, except as specifically provided in Section 4. Industrial or any
other insurance that is purchased for the benefit of the City, regardless of whether such may provide a
secondary or incidental benefit to the Grantee, shall not be deemed to convert this Agreement to an employment
contract.
9.2 Safety. Grantee shall take all necessary precautions and shall be responsible for the safety of its
employees, agents, and subcontractors at the work site and in the performance of the contract work and shall
utilize all protection necessary for that purpose. Grantee shall comply with all applicable provisions of federal,
state and municipal safety and health laws and codes, including without limitation, all OSHA/WISHA
requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and
Health Standards (Chapter 296-24 WAC), and General Occupational Health Standards (Chapter 296-62 WAC).
Grantee shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other
safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe
passageways at all road crossings, crosswalks, street intersections, post danger signs warning against known or
unusual hazards and do all other things necessary to prevent accident or loss of any kind. Grantee shall protect
from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and all other property that
is likely to become displaced or damaged by the performance of the Work. The Grantee shall, at its own
expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible for
the same.
9.3 Risk of Work. All work shall be done at Grantee's own risk, and Grantee shall be responsible for
any loss of or damage to materials, tools, or other articles used or held for use in connection with the work.
Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may
provide a secondary or incidental benefit to the Grantee, shall not be deemed to convert this Agreement to an
employment contract. Even though Grantee is an independent contractor, the work must meet the approval of
26
TOURISM GRANT AGREEMENT - 4 - 3/2017
CITY OF CITY HALL
33325 8th Avenue South
Federal Way
Federal Way.WA 98003-6325
(253) 835-7000
m,vw.cityo((ederalway.com
the City and shall be subject to the City's general right of inspection to secure satisfactory completion
10. CONFLICT OF INTEREST. It is recognized that Grantee may or will be performing professional
services during the Term for other parties; however, such performance of other services shall not conflict with
or interfere with Grantee's ability to perform the Services. Grantee agrees to resolve any such conflicts of
interest in favor of the City. Grantee confirms that Grantee does not have a business interest or a close family
relationship with any City officer or employee who was, is, or will be involved in the Grantee's selection,
negotiation, drafting, signing, administration, or evaluating the Grantee's performance.
11. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment
made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by
Grantee or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or
representatives against any person because of sex, age (except minimum age and retirement provisions), race,
color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental
or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and
employment. This requirement shall apply to, but not be limited to, the following: employment, advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training, including
apprenticeship. Grantee shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title
VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act
of 1973, 49 CFR Part 21, 21.5 and 26, or-any other applicable federal, state, or local law or regulation regarding
non-discrimination.
12. GENERAL PROVISIONS.
12.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains
all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no
prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language
in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement
shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of
reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement.
Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way
affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect.
Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of
the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed
under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or
modified except by written agreement signed by duly authorized representatives of the Parties.
12.2 Assij2xnent and Beneficiaries. Neither the Grantee nor the City shall have the right to transfer or
assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of
the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall
continue in full force and effect and no further assignment shall be made without additional written consent.
Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding
upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the
sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or
interest in this Agreement based on any provision set forth herein.
27
TOURISM GRANT AGREEMENT - 5 - 3/2017
CITY OF CITY HALL
.. Federal d e ra I Way Feder 8th Avenue South
Federal Way.WA 98003-6325
Mfl
(253) 835-7000
mvw.cd yoffederalway corn
12.3 Compliance with Laws. The Grantee shall comply with and perform the Services in accordance
with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances,
resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made
effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the
formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's
option.
12.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in
which performance is a factor. Adherence to completion dates set forth in the description of the Services is
essential to the Grantee's performance of this Agreement. Any notices required to be given by the Parties shall
be delivered at the addresses set forth at the beginning of this Agreement. Any notices may lie delivered
personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the
address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days
after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be
exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute.
The failure of the City to insist upon strict performance of any of the covenants and agreements contained in
this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be
construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and
remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon
occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not
act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in,
governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to
settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that
dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County
Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the
King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other
appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and
federal courts in King County, Washington and waives any objection that such courts are an inconvenient
forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal
costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all
appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in
this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this
Agreement.
12.5 Execution. Each individual executing this Agreement on behalf of the City and Grantee
represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This
Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with
the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed
together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce
one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled
together to form a single instrument comprised of all pages of this Agreement and a complete set of all
signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a
counterpart of this Agreement shall be the "date of mutual execution"hereof.
28
TOURISM GRANT AGREEMENT - 6 - 3/2017
CITY OF CITY HALL
33325 8th Avenue South
�..�
Federal Way Federal Way,WA 98003-6325
(253) 835-7000
www cityot{ederalway com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY: ATTEST:
Jim Ferrell, Mayor Stephanie Courtney, CMC, City Clerk
DATE: APPROVED AS TO FORM:
J. Ryan Call, City Attorney
2018 SPECIAL OLYMPICS USA GAMES:
By:
Printed Name: JMMe Powers
Title: Chief Operating Officer
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF )
On this day personally appeared before me to me known to be the
of that executed the
foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of
said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was
authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said
corporation.
GIVEN my hand and official seal this day of -- 20—.
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
29
TOURISM GRANT AGREEMENT - 7 - 3/2017
CETT OF CITY HALL
An, Fe d e ra I Way 33325 8th Avenue
South
Federal Way.WA 980038003
-6325
(253) 835-7000
www cityoffederalway com
EXHIBIT "A"
WORK
Grantee will provide the following Services:
1. Event.
2018 Special Olympics USA Games
2. Work.
The Grantee will present the Special Olympics, 2018 USA Games on July 1 through July 7. The
Grantee shall develop and manage the Games that will include the following activities:
• Organizational management meeting at the Performing Arts and Event Center.
• Training of the choir for the Opening Ceremonies at the Performing Arts and Event
Center.
• Training for volunteers to assist the visiting athletes, coaches,judges, officials and
spectators.
• Torch run through
■ Softball at Celebration Park.
• Swimming at the King County Aquatic Center.
The Grantee shall provide event management including security, set-up and tear down at each
venue.
The Grantee shall develop and execute a media plan to promote the events.
Contractor shall plan and implement a public relations plant to garner media coverage,
specifically ESPN2.
3. Publicity/Promotion.
As acknowledgement of the grant support provided for the event, the Grantee will allow the City
the following:
a. Allow production and distribution of a news release, including the name of the grant
recipients, the name of the event and details pertaining to the event.
b. The right to display a City of Federal Way banner at the event site.
c. Include in any printed materials and on sponsoring organization's website information
regarding the event the city logo and phrase, "Funded in part by a grant from the City of
Federal Way lodging tax fund."
30
TOURISM GRANT AGREEMENT - 8 - 3/2017
CITY OF CITY HALL
I � 33325 8th Avenue South
Fe d e ra ay Federal Way,WA 98003-6325
(253) 835-7000
www cityoffederelway com
d. Include by sponsoring organization of the city's tourism website (www.visitfw.org) on
any printed material and on sponsoring organization's website information regarding the
event or nonevent program.
e. Other promotional opportunities as agreed by the event's management and the City of
Federal Way.
31
TOURISM GRANT AGREEMENT - 9 - 3/2017
` CITY OF CITY HALL
Federal Wad 8th Avenue South
Feder
Federal Way.WA 98003-6325
(253) 835-7000
w vw cityoffederalway.corn
EXHIBIT "B"
COMPENSATION
1. Total Compensation. In consideration of the Grantee producing the Special Olympics,
2018 USA Games and performing the Work, the City agrees to pay the Grantee a sponsorship in
an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00), calculated on the
actual reimbursable reasonable expenses incurred by the Grantee pursuant to this Agreement;
provided, however, that such costs shall be deemed reasonable in the City's sole discretion. The
term "reimbursable expenses" shall mean those expenses used to promote tourism and economic
activity within the City of Federal Way.
2. Method of Payment. In consideration of the Grantee performing the work, the City will
pay the Grantee, Twenty Five Thousand and No/100 Dollars ($25,000.00) for event
management. Additionally, the City agrees to reimburse the Grantee the rental cost of city
facilities in an amount not to exceed Twenty Five Thousand and No/100 dollars ($25,000.00)
upon receiving a Post Event/Non Event Program Report and TEG Award Invoice, (EXHIBIT C).
This report is required to be submitted no later than 60 days after the event's completion.
The City agrees to reimburse the amount granted within 30 days after approving the Post
Event/Non Event Program Report, that include invoices reconciling to the grant awarded for
eligible expenditures made by the grantee for the purpose of organizing the event or nonevent
program.
All invoices must be submitted together with invoices (preferable the original) from all relevant
vendors for services and products related to the event or nonevent program.
Failure to submit the Post Event/Nonevent Program Report and TEG Invoice will prevent
disbursement of any Tourism Enhancement Grant and will automatically disqualify applicants
from all future TEG application submissions.
32
TOURISM GRANT AGREEMENT - 10 - 3/2017
41k
CITY OF
Federal Way
EXHIBIT "C"
Tourism Enhancement Grant
Post Event/Nonevent Program Report
The Revised Code of Washington 67.28.1816 requires that all jurisdictions that collect lodging tax maintain
project-specific reports detailing how the funds have been spent to promote tourism. By law, all lodging tax
funds must be utilized only for the development and promotion of tourism activities for the jurisdiction where
the tax was collected. A major portion of the city's report constitutes a compilation of all the Post-
Event/Nonevent Program Reports submitted by the TEG grantees for each year.
Each grant recipient is required to submit a Post Event/Nonevent Program Report and TEG Award Invoice. This
report is required to be submitted within 60 days after the event/nonevent program's completion but no later
than December 31st.
Failure to submit the Post Event/Nonevent Program Report and TEG Award Invoice pre-empts disbursement of
any TEG award funds and will automatically disqualify the applicant from all future TEG application
submissions. All sections must be completed or explained. If any section is left blank, the report is considered
invalid and will be considered as incomplete to fulfill your grant requirement and no reimbursement will be
made by the City.
This report and other documentation are public records and will be made available for public inspection.The
City shall have the right to access all records related to the event/non-event program and the use of the grant
received within three years after the completion of the event/nonevent program.
You may download the report via www.cityofFederalway.comlte . Completed reports must be either e-mailed
to Tim.Johnson@a cityoffederalway.cern or mailed/delivered to:
Tim Johnson
Mayor's Office
City of Federal Way
33325 8th Avenue South
Federal Way, WA 98003-6325
253-835-2412
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
33
Grant Instructions Overview
Methods to Determine Attendance and Overnight Stays
The State guidelines define a tourist as someone that travels 50 miles or more from their business or residence
to attend an event. This is a 50 mile radius, not road miles driven. When submitting a Post Event/Nonevent
Program Report, an applicant must provide information about attendance and overnight stays of spectators,
participants and support staff, both the projected that was included in the application and then actual.
Applicants must identify and illustrate how they used one or more of the following methods to determine the
statistics that are required as identified in the application:
Direct Count:
This method includes an actual count of visitors using methods such as verbal/written survey, paid admissions or
registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also
include information collected directly from individual visitors, businesses, such as hotels, restaurants or tour
guides, likely to be affected by an event.
Indirect Count:
Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount
certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey:
Information collected directly from individual visitors/participants. A representative survey is a highly structured
data collection tool, based on a defined random sample of participants, and the results can be reliably projected
to the entire population attending an event and includes margin of error and confidence level.
Informal Survey:
Information collected directly from individual visitors or participants in a non-random manner that is not
representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor
population and provide a limited indicator of attendance because not all participants had an equal chance of
being included in the survey.
Structured Estimate:
Estimate produced by computing known information related to the event or location. For example, one
jurisdiction estimated attendance by dividing the square footage of the event area by the international building
code allowance for persons(3 square feet).
No matter which method an applicant uses,the applicant must provide information related
to zip codes of the attendees,i.e.,participants,spectators and support staff.
Zip Code Survey
In Section E, the Grantee will provide a zip code survey on a separate sheet which includes a list of attendees
(spectators, participants, support staff) by zip codes, and if possible their corresponding city, state or country;
the numbers of attendees from each zip code and percentage of attendees traveling over 50 miles to event.
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
34
Instructions Continued:
EXAMPLE:
Results of Attendee Survey
Zip Code City, State Country Amount
74105 Tulsa, OK 2
92647 Huntington Beach,CA 1
92708 Santa Anna, CA 2
97007 Beaverton, OR 5
98001 Auburn 11
98003 Federal Way 27
98021 Bothell 2
98022 Enumclaw 4
98023 Federal Way/Auburn 38
98144 Seattle/Beacon Hill 2
98354 Milton 11
98373 Puyallup/South Hill 8
98390 Bonney Lake 11
98422 Tacoma 26
Total#of Audience Members 110
Total#of Musicians and Support Staff 40
Total in Attendance 150
Total#of Zip Codes 14
Total#of Survey Responses 150
Total#of Out-of-Area Responses 9
Percentage of Out-of-Town Audience 6%
Submission of Post Event and/or Non Event Program Application
"Post Event Report" and Invoice is due within 60 days of the implementation of your event. If the event is held
with 60 days of the end of the calendar year, it cannot be later than December 31, for the Tourism
Enhancement Grant. This is a requirement of the Grant. Failure to submit the Post Event/Nonevent Program
Report and TEG Award Invoice pre-empts disbursement of any TEG award funds and will automatically disqualify
the applicant from all future TEG application submissions.
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
35
The following page begins the Post Event/Non Event Program Report
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
36
POST EVENT PROGRAM REPORT
Organization Name:
Event/Nonevent Program Name:
Date(s) of Event(MM/DD/YYYY):
Tourism Enhancement Grant Amount Awarded: $
Total Reimbursement Requested: $
OFFICE USE ONLY:
TEG Award Cycle: January—June July-December
Section A: Marketing/Media/Production
Please describe how the money from the TEG was spent for marketing/media and/or production expenses to
validate reimbursement. Include; dates, names of publications, radio/TV stations, websites, samples of
marketing materials, samples of flyers/advertising, photos, invoices and receipts if applicable.
Marketing/Media expenses:
Production expenses:
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
37
Section B:Attendance Survey
Provide a detailed breakdown of projected and actual attendance over the course of the event to validate
reimbursement. As identified in the TEG Overview and Instructions as part of the application process all
recipients were to identify one of the methods identified on the previous page to determine attendance.
Identify and use to fill out the following:
Date: Date: Date: TOTAL ATTENDEES
Projected Actual Projected Actual Projected Actual Projected Actual
Spectators
Participants
Support Staff
TOTAL ATTENDEES
Section Q Overnight Stays Survey
List the hotels/motels where your spectators, participants, and support staff stayed to validate reimbursement.
See Grant Program Overview for more detail and methods to determine overnight stays.
Attendees Hotel/Motel Name Room Nights
Spectators
Participants
Support Staff
TOTAL ROOM
_L NIGHTS
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
38
Section D: Combined Attendance and Overnight Stays
Provide information of where attendants traveled from and their room nights (total number of rooms for their
entire stay) during the event to validate reimbursement. If possible, include actual hotel count sheets with your
report.
Local Regional
Attendees (Western WA Multi-States
(less than 50 greater than 50 Statewide (Western US) National International TOTAL
miles)
miles) l
Spectators I
Room nights Room nights Room nights Room nights Room nights Room nights
Participants
Room nights Room nights Room nights Room nights Room nights Room nights
Support
Staff
Room nights Room nights Room nights Room nights Room nights Room nights
TOTAL
Total Actual Attendees(from Section B) Total Actual Overnight Stays(from Section D)
Section E: Zip Code Survey
On a separate sheet, provide attendees zip codes,city, and state or country, and amount of attendees from each
zip code for the event to validate reimbursement.See Grant instruction Overview for details and example.
Section F: Budget
On a separate sheet, submit a budget with final revenues and expenditures for the event/nonevent program.
Include copies of all relevant vendor invoices/receipts for expenses, services and products, cash count sheets, ticket
sale tallies, credit/debit deposit reports, other grants/sponsorships and any other relevant revenues or expenses.
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
39
Section G:Award Invoice
Please submit an itemized invoice/receipt (preferably the original) for each item to validate reimbursement. The
total should be equal to the TEG amount awarded. Submit within 60 days of event/nonevent program.
Item Amount
1
$
Total(equal to or less than awarded amount) $
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
40
The undersigned certifies the information provided above is true and accurate, and use of the TEG funds has been
in accordance to the grant conditions.
Applicant's Signature:
Applicant's Printed Name:
Applicant's Title:
Date:
Email: Phone Number:
Tourism Enhancement Grant Post Event/Nonevent Program Report Revised July 2016
41
CITY OF
Federal Way
This page was intentionally left blank.
42
COUNCIL MEETING DATE: ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: TOURISM ENHANCEMENT GRANT RECOMMENDATIONS FOR JULY-DEC 2018
POLICY QUESTION: Should FEDRAC approve the LTAC Recommendation of the Tourism Enhancement
Grants.
COMMITTEE: FEDRAC MEETING DATE: May 22,2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Tim Johnson DEPT: Economic Development
Attachments: Staff Report
Options Considered: Approve.
Do Not Approve.
MAYOR'S RECOMMENDATION: Approve Recommendation
MAYOR APPROVAL: �ffiilwllD
DIRECTOR APPROVAL: ,( �$
Cate Initial/Date
COMMITTEE RECOMMENDATION:I move to forward the approval of the Tourism Enhancement Grants for July-
December 2018 to the June 5, 2018 City Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the July-December 2018 Tourism Enhancement Grant
Awards as recommended by FEDRAC."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading _
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED—12/2017 RESOLUTION#
43
STAFF REPORT
DATE: May 11, 2018
TO: Finance, Economic Development,and Regional Affairs Committee(FEDRAC)
FROM: Tim Johnson
SUBJECT: Approval of Tourism Enhancement Grant(TEG), Recommendations for July—December
2018
POLICY QUESTION
Should FEDRAC approve the LTAC recommendation of the Tourism Enhancement Grant for the July-December
2018 round and subsequently send it to City Council for approval?
LTAC RECOMMENDATION
Approve the recommendation for the July through December 2018 round of the Tourism Enhancement Grant.
• Golf Tournament(combined two application request),$2,000
Powellswood,$0
• Fast Pitch Championship, $5,000
• Knights Baseball Tournament,$2,500
• DESNA Cup,$2,150
BACKGROUND
Two rounds of the Tourism Enhancement Grants are included in the Lodging Tax Advisory Committee work
program and budget for 2018:January—June and July—December.
REQUESTS AND RECOMMENDATIONS
The following illustrate the requests by Applicants,the Staff Recommendation and the TEG Subcommittee
Recommendation
TEG SUBCOMMITTEE RECOMMENDATION
Golf Tournament(combined two application request) $2,000.00
PowellsWood $2,000.00
Fast Pitch Championship $5,000.00
Knights Baseball Tournament $2,500.00
DESNA Cup $2.150.00
TOTAL $13,650.00
STAFF RECOMMENDATION
Golf Tournament(combined two application request) $3,500.00
PowellsWood $2,500.00
Fast Pitch Championship $5,000.00
Knights Baseball Tournament $2,500.00
DESNA Cup $5,000.00
TOTAL $18,500.00
APPLICANT REQUESTS
Golf Tournament(combined two application request) $7,500.00
PowellsWood $2,500.00
Fast Pitch Championship $5,000.00
Knights Baseball Tournament $6,000.00
DESNA Cup $7.150.00
TOTAL $28.150.00
1
44
Page 2of2
Staff Report:FEDRAC Recommendation
DISCUSSION
At their April 26, 2018 meeting,the TEG Subcommittee reviewed the applications and interviewed representatives
from five organizations: Twin Lakes Golf and Country Club, PowellsWood Garden Foundation, Team Seattle
National Events, Federal Way Knights Baseball Club and DESNA Soccer Club. The grant requests came to a total of
$28,150.
The Subcommittee then scored each application based on 16 objective criteria related to the tourism impact that
each event would bring to the City of Federal Way. See Attachment—Scoring Matrix for Evaluation of TEG Event
Applications and Non Event Applications. NOTE: The State has determined that a tourist is to be defined as a
person traveling more than fifty (50) miles from their home or place of business to attend an event. On the
projected participants and spectators section of the Scoring Matrix used during TEG applicant interviews, a
question is now asked if these groups are coming from a distance of more than 50 miles to comply with RCW
67.28.1816. The City of Federal Way will be required in 2018 as in previous years to illustrate that those selected
for TEG's provide data fulfilling this requirement.
While grants can still be recommended for groups that draw from the local area specifically illustrating impact to
hotels and the economy,the priority is for applicants drawing from over fifty(50) miles.
Upon review of the TEG Subcommittee, and further analysis of the impact from hotel stays, the LTAC
recommended granting four out of the five applicants:Golf Tournament, $2,000, Fast Pitch Championship, $5,000,
Knights Baseball Tournament, $2,500, and DESNA Cup, $2,150. While PowellsWood was ranked higher than the
Golf Tournament, the categories of projected overnight rooms in Federal Way and projected overnight rooms
overall, showed little if any impact. Based on the presentation from PowellsWood, many of the attendees of their
event do not stay at hotels in Federal Way, and chose to stay in AirBnB's or camp grounds.The TEG Subcommittee
recommended an award of$2,000 and LTAC determined not to award Powellswood. For the DESNA Cup, both the
TEG Subcommittee and LTAC recommended granting$2,150,which would cover the cost to pay for the installation
and removal of the banners by the City that they use to promote their event.
FINANCIAL CONSIDERATIONS
Approximately $11,650.00 has been recommended for this round. There was a total allocated of$40,000.00 for
Tourism Enhancement Grants in 2018. Only $2,000.00 were awarded in the first round, January through June
2018,thus leaving$26,350.00.
POLICY CONSIDERATIONS
The approval for these awards was in accordance with LTAC approved budget for 2017/18 and within state
direction for use of such funds.
ATTACHMENTS
A. Applications
B. Scoring Matrix for Evaluation
2
45
CITY OF
Federal Way
Tourism Enhancement Grant
Event Application
Read the Overview and Instructions before completing the application. Applications may be
mailed, e-mailed or dropped-off to the address below. If submitting by a-mail, please have a
signed electronic version included. The applications are to be sent to:
ATTN: LTAC
City of Federal Way
33325 81h Avenue South
Federal Way, WA 9$0036325
Tim.JohnsJ(v Cir c)il=t-fe,:aLV ,,, --;w
Applicants will be notified of the date and time their applkaition will be reviewed by the
Tourism Enhancement Grant (TEG) Subcommittee. It is recommended that a representative of
your iorganization be,on hand at the rem$ew to,answer questions from the TEG Subcommittee.
Applicant's Name: Pepsi Northwest Women's Open
Name of Organization: Twin Lakes Golf and Country Club
Mailing Address: 3583 SW 320th St. Federal Way, WA 98023
Website Address: www.northwestwomensopen.com
Applicant's,E-Mail Address: sdturcotteCccamcast.net
For Profit: NO
Non-Profit Which Type: 501(c)3 501(c)6 _ _ other? 501-C7
(include copy of current state or federal non-profit registration)
State Domiciled: Washington
Daytime Telephone: 206-240=9025 Fax: 253478-584.7
Official Event Name: Pepsi Northwest Women's Open
Proposed Date(s) of Event (MM/DD/YY): June 25-27, 2018
GRANT AMOUNT REQUESTED
$5,000
1 Tourism Enhancement Grant Event Application Revised Sept.2017
46
Is this a new event program? Yes No XXX
Has your organization ever applied for a TEG? Yes XXX No
If yes, when? 2014, 2015, 2016, 2017
Has your organization received a TEG award in the past? Yes XXX No
Scope of the event:
YES Less than 50 miles (Federal Way, Auburn, etc.)
YES More than 50 miles (Western WA)
YES Statewide
YES Multi-States (Western US)
YES National
YES International
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
• We wilt be hosting golfers from around the Northwest, Western U.S., the country and
internationally for our annual tournament. The players will come to town for three days of
golf including a clinic, Pro-Am and three days of a tournament. The players and their guests
wilt be [ooki-ng for thibgs to do off,the course from shoopiing to movies to restaurants.
Is there a cultural or educational value to the event? If yes, please explain.
• The tournament brings in a women's tournament that features some great professionals and
amateurs.In fact this year we am working on bringing in 2.3 golfers who play on, the LPG►
Legends Tour. This improves the sports landscape of the area with an event like this.
FINANCIAL INFORMATION
On a separate sheet, attach a budget for the event fustian revenues and expenses. In addition
to revenue provided by the organization or the event (ticket sales, etc.), include a list of
other sources of forecasted revenue support, either those requested and pending or
confirmed (sponsorship, grants, etc.). Is this support in-kind or financial? If financial, include
the amount.
Do you expect to make a profit? Yes No XXX If yes, how much? _
2 Tourism Enhancement Grant Event Application Revised Sept.2017
47
MARKETING
On a separate sheet, attach information on how the event will be publicized and marketed.
List all publications and media venues (Facebook, Twitter, website, brochures, newspaper,
magazines, etc.); in addition to any give away promotional materials that will be used.
EVENT INFORMATION
Length of the event:
One day
Two days
YES Three days
Four days
Five or more days
Location of the event:
YES Federal Way
South King/North Pierce County
Other
Tourism Season:
YES Peak Season (Jun-Sep)
Shoulder Season (Oct, Jan-Mar)
Off Season jNov- ec,Apr-May)
Proposed venue(s):Twin Lakes Golf and Country Club
Have you confirmed the availability of the proposed dates at the primary venue? Yes XXX
No
Wilt you have a need for secondary or practice venuesT Yes Ntr XXX
Proposed schedule of the event for each day:
Date Time Date Time
Monday, June 25 8:00 am-6:00 pm
TUesdaX June 26 4:00 am-3:00 pm
Wednesday=June 27 7;00 a.m,-2:00 p.m.
Tourism Enhancement Grant Event Application Revised Sept.2017
48
ECONOMIC IMPACT OF EVENT
Breakdown of projected attendees over the course of the event:
Date: June 25 Date: June 26 Date: June Date: TOTAL
Attendees Attendees Attendees Attendees
Spectators 100 100 100 300
Participants 120 70 70 260
Support Staff 15 15 15 145
TOTAL 235 { 185 165 605
ATTENDEES
Provide an estimate of where projected attendees will travel from and their projected room
nights (total number of rooms for their entire stay) during the event.
Regional Multi-
Local (Western Statewid States Internation TOTAL
Attendees (less than WA greater a {Western National al
50 miles) than 50 US)
miles)
Spectator 4 2 6
S Room nights Room _ Room nights
Room Room nights Room
nights nights nights
Participan 4 8 8 2 22
is Room nights Room Room Room nights
Room Room nights nights
nights nights
Support Rom i 2
Staff _ Room nights nights Room Room nights
Room Room nights
nights nights
TOTAL
1 �
Total Projected Attendee: 605 Total Projected Room Nights 30
What types of business do,you expect will be affected?
Services (gas, mini-marts, etc.) YES Entertainment YES
Restaurants.YES Shopping YES Lod gingYES
Tourism Enhancement Grant Event Application Revised Sept.2017
49
LODGING AND HOTEL STAYS
Will you be listing any "Official Lodging" for this event? Yes No XXX
If yes, provide name, address, contact person, and phone number.
NtA
Provide all hotels/motels that you will include in all your publicity for the event.
Clarion
Best Western
Hampton Inn
Courtyard by Marriott
Red Lion
List akk the hateks/motets where room.have arc with be,Weeked for spectators; pa rtic*ants,
and support staff.
Projected Hotel/Motel Name Number of Blocked
Attendees Rooms
Spectators Clarion b
Participants Clarion 20
Support Staff Clarion !4
5 Tourism Enhancement Grant Event Application Revised Sept.2017
50
The undersigned certifies that the information provided above is true and accurate and any
projections are based on history of similar events and activities that are available to the
industry and adjusted to local conditions.
Appikam's Signature-.
Applicant's Printed Name:
. a
Date:
6 Tourism Enhancement Grant Event Application Revised Sept.2017
51
NORTHWEST WOMEN'S OPEN
REVENUE
ITEM w AMOUNT INVOICE PAro
AudlorrO affle $2,000 —...e
Qty Of Federal Way $2,500
MuHlgans $=0
:Pepsi $2,500
Pro-Am Entries $10,500
Professional Entries :9,100
Sysco $SOD.
,Ile Signs Sponsors $2,000
,Dan Sergent $2,000
TOTAL 01,706,
EXPENSES
ITEM ;AMOUNT 1
Brats,drips,tuns,licorice Won
Cake $2111
Csrts $450
',Charily ;1.500
Pond for Event 1112;500:00
W-Am•Ameteur Tee Prizes 61,1100
Pro-Am Amateur Prizes $750
Professional Pro-Am Fees ;2;100
ScorOtarm 6100
,Tae SWwllanners 6500
Taurnsment Organizer $2,350
Tournament Purse $14,000
TounNnentCheirman Expenses $145
Tlophles $650
`TWIn takes Course Rental ;2,500•
Women's Tee Prizes $1,000
TOTAL $31,609
TOTAL $0,
52
PEPSI NORTHWEST WOMEN'S OPEN
FOR 2018 TOURNAMENT
MARKETING PLAN
The Pepsi Northwest Women's Open will use a variety of methods to
create activity and excitement for the annual tournament at Twin Lakes Golf and
Country Club, which will be played June 25-27, 2018
1. 'focal news:paper,the-federal Way Mirror will be given story.ideas and
photo ideas before and after the event.
2. Northwest golf publications such as Inside Golf Newspaper will be used
for advertising and stories before and after the event. Inside Golf will
run a small story and ad in the months of April-June.
3. Flyers and posters will be developed..which will be distributed at local,
golf courses to promote the event and the kids clinic at the Pepsi
Northwest Women's Open.
4. City of Federal Way logo will be used in all marketing plans we do to
promote the event.
5. Information about the event w+fl be sent via an email list to all members
of Twin Lakes Golf and Country Club to ask for volunteer assistance
and to attend the event.
6. KIRO radio 710 ESPN will be used to have stories on the event for the
weekend golf show.
7. The event will also be marketed with the assistance of the Pacific
Northwest Golf Association and the Pacific NW PGA Section to attract
even more professionals and amateurs.
8. Web sites from Twin Lakes and the event itself will be used to
promote the event.
9. The event will also set up a Facebook page to generate interest as well
as our own Northwest Women's Open website.
10. A Twitter account has been set up to get word of the tournament out in
a fast way to all incoming and potential players.
53
OTHER EVENT NOTES
• The tournament will be communicated to the city of Federal Way and outside
the city radius via social media, press releases and any other means possible.
We are working hard to get this event to grow. We moved the dates to help
ensure gtowtk..tkus year.
• We are trying to continue to grow the event with funding and spectators and it
would become more attractive if we are able to bring in former LPGA Players—
like we are trying to do this year. That will up the ante with spectators who
would be able to see some former LPGA stars. The Puget Sound area is a hot
golf market and we continue to try and tap into that.
• We are always Arying to grow,the lournament m6th different.ideas, this year we
will do an instructional clinic open to all golfers with giveaways, personal lessons
and more. We are trying to make it a community event with ideas like this. We
encourage spectators to attend the event and watch some terrific golf from the
professionals and amateurs alike.
Our strategic plan when we re-started this tournament is to draw a field of up
top 100 prayers of professionals and amateurs. We want this to be one of the
best golf tournaments for women club and teaching pros in the country. We
know we have the area to showcase with something like this. We are trying to
to draw bigger names, which would increase the spectator field and increase
the purse and draw even more bigger names.
54
June 25°i-27",2018
Twin Lakes Golf and Couniry Club
Federal Way,WasWgfon
WOMEN PROFESSIONALS x_ t
& AMATEURS
ARE INVITED TO THIS
ANNUAL EVENTM
June 25:Pepsi Northwest Women's open Pro-Am
June 26:First round Pepsi Northwest Women's Open
June 27:Second round Pepsi Northwest Women's Open -
Crrunwared 6y��
55
Y 0r aa�k�k
Federal Way
Tourism Enhancement Grant
Event Application
Read the Overview and, Instructions before completing the application. Applications may be
mailed, e-mailed or dropped-off to the address below. If submitting by e-mail, please have a
signed electronic version included. The applications are to be sent to:
ATTN: LTAC
City of Federal Way
33325 8th Avenue South
Federat Way, WA "003-6325
Tim.Johnson(�?CitVolx=eclpralWaycoir„
Applicants will be not fli.- f of the date and,tune thefr appkation will be reviewed` by the
Tourism Enhancement Grant (TEG) Subcommittee. It is recommended that a representative of
your organization be on:.Land at,the yrewew to answer questions from the TEG Subcommittee.
Applicant's Name: Pepsi Northwest Women's Open Instructional Clinic
Name of Organization: Twin Lakes Golf and Country Club
Mailing Address:3583 SW 320th St. Federal Way, WA 98023
Website Address: twinlakesgolf.net
Applicant's E-Mail,Address. sdturcotte@comcast.net
For Profit
Non-Profit Which Type: 501(c)3 501(c)6 other? 501-C7
(include copy of current state or federal non-profit registration)
State Domiciled: Washington
Daytime Tetepherre: 2( 240 9029 Fax: 253 87a 5847
Official Event Name: Pepsi Northwest Women's Open Instructional Clinic
Proposed Date(s) of Event (MM/DD/YY): June 25, 2018
GRANT AMOUNT REQUESTED
$2,500
1 Tourism Enhancement Grant Event Application Revised Sept.2017
56
Is this a new event program? Yes XXX No
Has your organization ever applied for a TEG? Yes XXX No _ If yes,
when? 2014, 2015, 2016, 2017
Has your organization received a TEG award in the past? Yes XXX No
Scope of the event:
YES Less than 50 mites (Federal-Way, Auburn, etc.)
YES More than 50 miles (Western WA)
YES Statewide
YES Multi-States (Western US)
YES National
YE$ international
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
We will be conducting our first ever Northwest Women's Open Instructional Clinic - open to
all players from kids to adults. We have have select players involved with the clinc, including
ladies from Japan, Hawaii and other parts of the United States. We are also hoping for two
LPDA Legends from the L'PGA Legends Tour to be part of the clinic.
Is there a cultural or educational value to the event? If yes, please explain.
• This is a terrific educational value for the area with some of the top ladies in golf working
with players es) Now to icnproye their golf games from,.driving to short gannes. The,clin.Jc will
last at least an hour and will be open to all players. We will have the instructors work in front
of the golfers and then work with them personally on their swings.
FINANCIAL 10FORMAT09-
On a separate sheet, attach a budget for the event listing revenues and expenses. In addition
to revenue provided by the organization or the event (ticket sales, etc.), include a list of
other sources of forecasted revenue support, either those requested and pending or
confirmed (sponsorship, grants, etc.). Is this support in-kind or financial? If financial, include
the amount.
Do you export-to make a-profit? Yes No XXX If yes, how,much?
Tourism Enhancement Grant Event Application Revised Sept.2017
57
MARKETING
On a separate sheet, attach information on how the event will be publicized and marketed.
List all publications and media venues (Facebook, Twitter, website, brochures, newspaper,
magazines, etc.); in addition to any give away promotional materials that will be used.
EVENT INFORMATION
Length of the event:
YES One day
Two days
Three days
Four days
Five or more days
Location of the event:
YES Federal Way
South King/North Pierce County
Other
Tourism Season:
YES Peak Season (Jun-Sep)
Shoulder Season (Oct, Jan-Mar)
Off Season (Nov-:Dec,Apr-May)
Proposed venue(s): Twin Lakes Golf and Country Club driving range.
Have you confirmed the availability of the proposed dates at the primary venue? Yes XXX
No
Witt you have a need for secondary or practice venues? Yes _ No XXX
Proposed schedule of the event for each day:
Date Time Date Time
Monday;June-25 11:30 am-12:30 D.m.
3 Tourism Enhancement Grant Event Application Revised Sept.2017
58
ECONONHC IMPACT OF EVENT
Breakdown of projected attendees over the course of the event:
Date: June 25 Date: Date: Date: TOTAL
j Attendees Attendees ; Attendees I Attendees I Attendees
Spectators 100
Participants 100
Support Staff 10
TOTAL 210
ATTENDEES
Provide an estimate of where projected attendees will travel from and their projected room
nights (total number of rooms for their entire stay) during the event.
Regional Multi-
Local (Western TOTAL
Attendees Statewid States Internation
(less than I WA greater a (Western National at
50 miles) than 50 US)
miles)
Spectator
s Room nights i Room Room nights
Room Room nights Room
nights nights nights
3 3 2
Participan Room Room Room nights 8
is I _ Room nights _ nights nights
Room Room
nights nights
Support
Staff Room nights Room Room Room nights
Room Room nights nights
nights nights
TOTAL
Iotai Projected Attendees: 210 Total Projected Room Nights:S
What types of business do you expo will be affected?
Services (gas, mini-marts, etc.) YES Entertainment YES
Restaurants YES Shopping YES Lodging YES
4 Tourism Enhancement Grant Event Application Revised Sept.2017
59
LODGING AND HOTEL STAYS
Will you be listing any "Official Lodging" for this event? Yes No XXX
If yes, provide name, adctressr contact person., and phone number.
Provide all hotels/motels that you will include in all your publicity for the event.
Clarion, Best Western, Hampton Inn, Courtyard by Marriott, Red Lion
List all the hotels/motels where rooms have or will be blocked for spectators, participants,
and support staff.
Projected Number of Blocked
Attendees Hotel/Motel Name Rooms
Spectators
Participants Clarion 4
Support Staff
5 Tourism Enhancement Grant Event Application Revised Sept.2017
60
The undersigned certifies that the information provided above is true and accurate and any
projections are based on history of similar events and activities that are available to the
Industry and adjusted to local conditions.
Applicant's Signature:
Applicant's Printed Name: �vq
Applicant's Fide: �`��• �-t
Date: b ( 0
6 Tourism Enhancement Grant Event Application Revised Sept.2017
61
NW WOMEN'S OPEN CLINIC
REVENUE
ITEM AMOUNT
City of Federal Way $2,000
,TOTAL
EXPENSES
ITEM AMOUNT
Golf Balls $750
Staffing $750
Golf Clubs $500
Advertising $250
TOTAL $2,250
1
62
PEPSI NORTHWEST WOMEN'S OPEN
INSTRUCTIONAL CLINIC
MARKETING PLAN
The Pepsi Northwest Women's Open will use several means to get the
word out about the Instructional Clinic, which will be held Monday June 25, 2018
at 11:30 a.m.
1 . 'Loca9 gdf courses w1fl be 4ve,n brochures and information to post
about the clinic.
2. Northwest golf publications such as Inside Golf Newspaper will be used
for advertising and stories before and after the event. Inside Golf will
run a small story and ad in the months of April-June.
3. City of Federal Way Pogo wifi be used in all markeVM plans we do to
promote the event.
4. Information about the event will be sent via an email list to all members
of Twin Lakes Golf and Country Club to ask for volunteer assistance
and to attend the event.
5. Web sites from Twin Lakes and the event itself will be used to
promote the event.
6. We will use Facebook amnd Twitter to get the information out to
golfers about the instructional clinic.
63
CITY OF
Federal Way
Tourism Erihamement Grant
Event Application
Read the Overview and Instructions before completing the application. Applications may be mailed, e-
mailed or dropped-off to the address below. If submitting by e-mail, please have a signed electronic
version included. The applications are to be sent to:
Tim Johnson, Director of
Economic Development
Mayor's Office
City of Federal Way
33325 8'11 Avenue South
Federal Way,WA 98003-6325
(tnt.tthi't±,ur1 u c tt}�c�ffederAlwav coil,
Applicants will be notified of the date and time their application will be reviewed by the Tourism
Enhancement Grant(TEG)Subcommittee. It is recommended that a representative of your organization
be on hand at the review to answer questions from the TEG Subcommittee.
Applicant's Narne iustifi idenderson
Name of Organization: PowellsWood Garden Foundation
Mailing Address: 1.6000 5W Dash Point Road 4252,Federal Way,WA 98023
Website Address:powellswood.ore
Applicant's E-Mail Address: admin(cDpowellswood.ora _
For Profit
Non-Profit Which Type: 501(c)3 x 501(c)6 other?
(include copy of current state or federal non-profit registration)
State Domiciled: WA
Daytime Telephone: 253-839-4405 _ Fax:
Official Event Name: PowellsWood Garden Storvtelline Festival
Proposed Date(s)of Event(M M/DD/YY):�t7iI20/18,0712118)_
GRANT AMOUNT REQUESTED
Tourism Enhancement Grant Event Application Revised.August 2016
64
Is this a new event program? Yes No x
Has your organization ever applied for a TEG? Yes x No If yes,when?
Has your organization received a TEG award In the past? Yes x No
Scope of the event:
Less than 50 miles(Federal Way,Auburn,etc.)
_ More than 50 miles(Western WA)
Statewide
Multi-States(Western US)
�_ National
International
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
The PgwellsWood_Garden Storylellif],&festival increases tourism activities by featuring top qualitytalent at
an ez[epticinal value in a two day event that draws out of area visitors.With differentprogramming on
each day, many of the visitors elect to spend the night in the city in order to take in both days.Others_
fiend just one day but travel from distances that reg uire an overnight stay.The Friday schedule has also
been expanded to draw from a larger market.The two day ticket with special discounted pricing also
incentivizes overnight stays.
Is there a cultural or educational value to the event?If yes,please explain.
For thousands of years,the role of the storyteller has been to educate,entertain and enchant listeners.
Storytelling celebrates the wisdom and diversity of the human experience.The PowellsWood Festival_
provides both cultural and educational value.Asolrnr #ellers take workshops from master tellers and refine
their craft youth in our community are introduced to this ancient art through a free roardn-i tailored to
their needs:and audiences are able to listen to a sampling of the best professional tellers in the United
States.
FINANCIAL INFORMATION
On a separate sheet,attach a budget for the event listing revenues and expenses.In addition to revenue
provided by the organization or the event(ticket sales,etc.),include a list of other sources of forecasted
revenue support,either those requested and pending or confirmed(sponsorship,grants,etc.). Is this
support in-kind or financial?If financial,include the amount.
Do you expect to make a profit? Yes No x If yes,how much?
Tourism Enhancement Grant Event Application Revised August'016
65
MARKETING
On a separate sheet,attach information on how the event will be publicized and marketed.List all
publications and media venues(Facebook,Twitter,website, brochures,newspaper,magazines,etc.);in
addition to any give away promotional materials that will be used,
EVENT INFORMATION
Length of the event:
One day
x Two days
Three days
Four days
Five or more days
Location of the event:
x Federal Way
South King/North Pierce County
Other
Tourism Season:
x Peak Season(Jun-Sep)
Shoulder Season(Oct,Jan-Mar)
Off Season(Nov-Dec,Apr-May)
Proposed venue(s): PowellsWood Garden
Have you confirmed the availability of the proposed dates at the primary venue? Yes x No
Will you have a need for secondary or practice venues? Yes No x
Proposed schedule of the event for each day:
pate Time Date _ _ Time
July 21112017 9:00 a.m.to 4:30 p.m July 22nd 2017 9:30 am to 5:00 p.m
3 Tourism Enhancement Grant Event Application Revised Au-ust 2016
66
ECONOW IMPACT OF FENT
crrak3.�v►r of protected atteridees over the course of tine event
Lure 7 h1 is irate Date Latr TOTAL
AttendeeS Attendees Attendees Attendees Attendees
-
Svcti.at�rs
Pa+T�S arts H� C
5upp.+rt Sty!! :0 60 011 i
TOTAL ATTTNOFES
arrowde an est nwte of where prowcted attendees war travel from and ttaerr projected room nights(total
number of rooms for their entue stay)dunng the event.
�xa1 R���os+al \rte"'-as:i•s
Attendees
\4•A
ih �
s less 014n atrwodr t\\cctrrn Naiwwui m ,u
tcrtonal TOTAL
50 miles) �tyil�n L51
Spectators
Roam nC'-t v-nw-�U r es nets .ate^'Iig`.zS R N•^r-r is
fxirt+Cit�7►.�t3 �- -
Ra�m Raom:ghts Raxn nets Room not R vm o nit,
Suffy�:_ Ravm noMs R.»m^
TOTAL 4
Total Projected Atttndees 1083 Total Projected Room Nigh
What types of business do you expect wll be affit*cted?
Services(gas,mini-marts.etc 1 Entertainment
Restaurants . _ -Shopping N Lexignng
� T��:ms;n}nR.ti�.cntc;et�;nrt!�•.a •1i�}in'v;.on \:�is��i �uCu�t.0}�
67
LODGING AND HOTEL STAYS
will you be listing any'Offlclal Lodging"for this event YesNo x _
If yes,provide name,address,contact person,and phone number
Provide all hotels/motels that you will include in all your publicity for the event
Clarion H l [h i 4 Ir�r4 f; jt�re51 r Plus -xg t �" 5-[dYAtpe-II O MorriRt.c ourtyarcl_xv
qd9den we site�Lt� j+,nkc��,tis.±++ lc�tn;t�i+![.1.4..tltlS11411� l te'
List all the hotels/motels where rooms have or will be blocked for spectators,participants,and support
staff,
Projected Attendees Hotel/Motel Name Number of Blocked
Rooms
spectators
Partidpants
Support Staff
5 Tourism Enhancement Grant Event Application Revised August 3016
68
The undersigned certifies that the information provided above is true and accurate and any projections are
based on history of similar events and activities that are available to the industry and adjusted to local
conditions.
Applicant's Siknatxsre:
Applicant's Printed Name: lu,5tinl.ieride ran n
Applicant's Title:_QuaAnDirector
Date: _L/23.1 18_ -
6 Tourism Enhancement Grant Event Application Revised August 2016
69
CITY OF
Federal Way
Tourism Enhancement Grant
Event Application
Read the Overview and Instructions before completing the application. Applications may be mailed, e-
mailed or dropped-off to the address below. If submitting by e-mail, please have a signed electronic
version included. The applications are to be sent to:
Tim Johnson, Director of
Economic Development
Mayor's Office
City of Federal Way
333258 th Avenue South
Federal Way,WA 98003-6325
tim.iohnson@cityoffederalway.coit)
Applicants will be notified of the date and time their application will be reviewed by the Tourism
Enhancement Grant (TEG) Subcommittee. It is recommended that a representative of your organization
be on hand at the review to answer questions from the TEG Subcommittee.
Applicant's Name: MICHAEL RABIN
Name of Organization: TEAM SEATTLE NATIONAL EVENTS
Mailing Address: 15424 NE 198TH ST.,WOODINVILLE,WA 98072
Website Add ress:www.teamseattleevents.com
Applicant's E-Mail Address: m.rabin@comcast.net
For Profit
Non-Profit Which Type: 501(c)3 501(c)6 other? 501 c 4
(include copy of current state or federal non-profit registration)
State Domiciled: WA
Daytime Telephone: 206-276-9104 Fax:
Official Event Name: 2018 USA Softball 16A Girls' Fast Pitch National Championship
Proposed Date(s)of Event (MM/DD/YY): 07/23/18-07/29/18
GRANT AMOUNT REQUESTED
S51000
Tourism Enhancement Grant Event Application Revised August 2016
70
Is this a new event program? Yes No X
Has your organization ever applied for a TEG? Yes No X If yes,when?
Has your organization received a TEG award in the past? Yes No X
Scope of the event:
Less than 50 miles(Federal Way,Auburn, etc.)
More than 50 miles(Western WA)
Statewide
Multi-States(Western US)
X National
International
Briefly describe the event and how it will improve/increase tourism activities in Federal Way.
Girl's fast pitch teams from all over the U.S.will be playing for the 16A National Championship from July
23-29. PlaVersw ! range in age frorn-14-17 and spectators will rdnge from younger and older siblings to
their parents, grandparents and other family members and friends.The tournament will be played in
Fediml Way ar Celebration Park and two 0tM!r facillues in Kent-iwelve(12)fields total. i he total is
impact is expected to generate approximately$4,700,000 according to a study conducted by the Seattle
Sports Commission(see attached).The economic impact for Federal Way alone is expected to be
approximately$1,300,000(see attached).Advertisements sold by local youth fast pitch teams to local
establishments should further promote local tourism.Wild Waves has already committed to an ad in the
program.
Is .
NO
EINANCIAL.I_NFORMATION See attached
On a separate sheet,attach a budget for the event listing revenues and expenses. In addition to revenue
provided by the organization or the event(ticket sales, etc.), include a list of other sources of forecasted
revenue support,either those requested and pending or confirmed (sponsorship,grants, etc.). Is this
support in-kind or financial? If financial, include the amount.
Do you expect to make a profit?Yes X No If yes, how much? $10-15,000_
Tourism Enhancement Grant Event Application Revised August 2016
71