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Parks Comm PKT 06-07-2018City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION June 7, 2018 City Hall 6:30 p.m. H lebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — May 3, 2018; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter A. Red, White & Blues Festival Sign-up Belvin 5. STAFF REPORTS Topic Title/ Description Presenter A. Panther Lake Trail Improvements Ikerd B. Playground Equipment Replacement Gerwen C. PROS Plan Update Hutton D. July and August Commission Meetings Hutton 6. OTHER BUSINESS 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on June 12, 2018 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT g. (parks comm mtg notes 120l8M-07-20/8 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION May 3, 2018 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Belvin called the meeting to order at 6:30pm. Present: Chair Laura Belvin, Vice Chair David Musick, Steve Payne, Dawn Coggins, David Wilson, Anthony Murrietta, George Pfeiffer, and Dave Berger Excused: Michael Campsmith and Roger Flygare Staff: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, and Mary Jaenicke, Parks Adm. Asst. II. Guests: Wayne Carlson, A14BL PUBLIC FORUM None APPROVAL OF MINUTES Commissioner Coggins moved to approve the April Parks and Recreation Commission regular meeting minutes as written. Commissioner Payne seconded. Motion passed. Chair Belvin moved to amend the agenda, and have item D PROS Plan Update as item A. Commissioner Pfeiffer seconded. Motion passed. None COMMISSION BUSINESS STAFF REPORTS PROS Plan Update Wayne Carlson the PROS Plan consultant from AHBL reported that they have taken the 2013 PROS Plan and have stripped it down to plain text. The plan will have a complete fresh new look. The commission was provided chapters 1, 2, 3, 4 and 6 for them to review and make changes. The AHBL consultants are still finalizing chapters 5 and 7. The acreage is being based on the Assessor Treasurer data as opposed to GIS. AHBL has mocked up four different appearances for the plan. Those options will be shown to city staff first and the top three choices will be shown to the commission at their June meeting. Commissioner Berger asked Wayne to explain what Level of Service (LOS) is. LOS primarily includes the inventory of all of the Parks, Recreation and Open Space Facilities. It's a National published standard for various features and it allows the decision makers to see if there is a glaring deficiency within the system. Because it is a national standard, it may not reflect to peculiarities of Federal Way with respect to the age of the population and the preferences of what people may or may not like to do. It has more to do with the adequacy of facilities for a city our size. Mr. Hutton requested that the commission setup a sub- committee to discuss the changes and those changes will be forwarded onto AHBL. Mr. Hutton requested that the commission forward their changes to Chair Belvin by noon on May 11. The sub -committee consists of Chair Belvin and Commissioners Wilson and Musick. They will meet on May 14 from 6-8pm. g:\parks comm mtg notes\2018\05-03-2018 minutes.doc Parks and Recreation Commission May 3 2018 Page 2 Panther Lake Trail Improvements Mr. Ikerd reported that he went out to bid on the footbridge and the construction of the trail. The trail and the footbridge were bid separately. He received four bids for the bridge and those bids ranged from $29,000-$49,000. Contech was the lowest bidder. Bids for the construction of the trail were sent directly to 11 companies and it was advertised for three weeks. Two companies showed up for a pre-bid meeting at the site. No bids were submitted for the project. Mr. Ikerd contacted some companies that he was familiar with, and they stated that they were too busy to do the project. There is one contractor that is very interested in the project, but he cannot get bonded for the entire project. This contractor is going to go through another company, and that company will hold the contract. The pervious concrete will be bid separately. Parks Appreciation Day Mr. Gerwen thanked everyone that was able to come to the event. He said that it was the third most successful event. Several people felt that it was the best event because it was held at one location, and it felt more like a community event. There were suggestions to have the event at the same location every other year. There were a total of 365 people for a total of 1095 hours. Mr. Gerwen stated that he feels like there were closer to 400 people, but it was difficult to get everyone to sign in. Having the tool library there to assist with the tools was very helpful and successful. Suggestions for next year are to have better signage for registration, have a roamer to ask people if they have signed in, and to have a small group of people there early to assist with the setup. The commission thanked Mr. Gerwen for all of his hard work and help with the event. Plaveround Equipment Replacement Mr. Gerwen distributed 2-3 playground options from four different manufacturers. Mr. Gerwen requested that the commission look at all of the options and decide what they like and what they don't like. The commission discussed whether or not they wanted to have a public process. It was decided to have an open house from 5:30- 6:30 on June 7. Mr. Gerwen stated that the Parks Department will do their best to give the public what they want, but they may not get everything they want because of the budget; there is currently $200,000 in the playground budget. Commissioner Berger asked if equipment for people with limited abilities is now standard enough that there are options that could be incorporated and cost effective. Mr. Gerwen answered that all of the playgrounds that have been proposed tonight meet the IPEMA standards. 40% of the playground equipment has to be ADA accessible to meet IPEMA standards. Chair Belvin asked if the money for the playground could be used for other areas of the park. Mr. Gerwen answered that the CIP money can only be used for the playground equipment. Mr. Ikerd added that there are other possible funding sources that could be used for improvements at the park. Red, White & Blues Festival Update Mr. Hutton reported that the bands have been booked, the food vendors are confirmed, and the event will be adequately staffed. A new component to this year's event is that staff has been working with the City's Emergency Management Manager to create an emergency management plan for the Red, White and Blues Festival and the Special Olympics. Special Olympic participants will be on Field 7 doing adaptive sports, and everyone is allowed to participate. Staff is anticipating that the event will have the largest crowd ever. OTHER BUSINESS No other business was discussed. NEXT MEETING/AGENDA ITEMS Staff Reports PROS Plan Panther Lake Trail Improvements Playground Equipment Replacement Red, White & Blues Sign-up g:\parks comm mtg notes\2018\05-03-2018 minutes.doc Parks and Recreation Commission May 3 2018 Pate 3 ADJOURNMENT A motion was made by Murrietta and seconded by Berger to adjourn the meeting. Chair Belvin adjourned the meeting at 7:57 pm. g:\parks comm mtg notes\2018\05-03-2018 minutes.doc PROJECT MEMO 13©= O TO: John Hutton, City of Federal Way DATE: May 29, 2018 Parks Director FROM: Alex Campbell, AICP PROJECT NO.: 2170079.30 Seattle - (206) 267-2425 PROJECT NAME: Federal Way 2019 PROS Plan Update SUBJECT: PROS 2019 Plan Update - Community Survey Summary This memo serves to summarize the results of the Community Survey that was published in association with the Parks, Recreation, and Open Space (PROS) Plan Update for 2019. The Community Survey was open between March and December of 2017 and was used to compile information from community members to better understand how the public uses the City's park system and gauge their impressions of the existing facilities and recreation programs. The survey was posted on the City's website, handed out to various community groups, and made available at public facilities such City Hall and the Community Center. A total of 640 survey responses were collected throughout the survey window — note that respondents were not required to answer each question. Of the responses, 109 paper surveys were returned to the City and 531 online surveys were recorded. The survey results were analyzed to determine community trends and preferences which, in turn, were used to guide the goals and policies outlined in the PROS Plan. A brief summary of the questions asked, the responses received, and analysis of the responses is provided below. A copy of the survey layout with numeric response amounts is attached to this memo. Survey Questions 0. "What parks or facilities in the City have you visited within the last 12 months?" This question was intended to understand the level of engagement the community has with the various park/facility sites throughout the City. The most popular results included Celebration Park (68% of respondents), the Community Center (63% of respondents), and Steel Lake Park (52% of respondents). The following parks had less than 5% of respondents visiting them within the last 12 months: Alderbrook Park, Alderdale Park, Cedar Grove Park, Coronado Park, English Gardens Park, Heritage Woods Park, Lake Kilarney Park, Laurelwood Park, Madrona Park, Olympic View Park, SW 312th Sports Court, Wedgewood Park, and Winco Park. 1."My age is:" This question was intended to understand what age demographics the survey best represented. Since different age groups tend to prefer different park/facility options (e.g. younger groups may be more active in organized sports and older groups may participate more in passive recreation), it was important to understand the age distribution of survey respondents. 75% of respondents fell within the 35-64 age group. 2. "What age are other members of your household?" This question was intended to provide additional context to respondent's household demographics, specifically regarding age. Understanding if respondents had additional family members in the household provided context to their answers throughout the rest of the survey. For example, respondents who fell into older age groups in question one (55-65+) who did not respond to this question with young household members (0-15) were less likely to support the City dedicating funding to new or expanded park facilities (question ten). Conversely, respondents to this question with young household members were more likely to support new or expanded park facilities. Page 1 of 3 3. "Do you currently participate in recreation or sports programs offered by the City of Federal Way?" This question was intended to understand what percentage of respondents were currently active in recreation programs offered by the City. Of all the respondents to this question, only 32% were active in programs offered by the City. The following question examined reasons why respondents may not be active in City programs. 4. "If you do not participate in recreation or sports programs offered by the City, why not?" This question was intended to understand the reasoning behind respondents who were not actively involved in City recreation programs. As noted above, 68% of respondents to question three were not active in City recreation programs. 19% of respondents to this question were unaware of the programs/facilities offered or were too busy to participate, 17% could not afford the cost to participate, 10% participated in programs not sponsored by the City or were not interested in participating in City programs, 6% needed child care in order to participate, and 3% lacked transportation to participate. 16% of respondents cited other reasons not to participate in City programs, including preferring passive recreation, having physical limitations, and participating in private leagues and/or facilities. Note that respondents were permitted to select multiple options for this question. 5. "When you visit City parks, which of the following activities do you participate in and how often?" This question was intended to understand what activities respondents were involved in at City parks and facilities. The most popular activities included picnicking (barbecuing, birthday parties, etc.), aquatics (lap swimming, water exercise, etc.), and leisure (walking, hiking, relaxing, etc.). This question also asked respondents to identify if they are interested in participating in certain activities, even if they are not currently involved in them. There was an overwhelming majority of respondents who did not participate in sports leagues or non-league sports, but indicated an interest in doing so in the future. 6. "What programs or activities would you like to see more of or get involved in through the City's parks, facilities, or Community Center?" This question was intended to examine opportunities for the City to expand its recreational programming based on community desires. The majority of the options for this question had an equal amount of responses (11-16% range), which could be an indicator of community desire to generally increase the amount to programs/activities that are offered. 5% of respondents identified other desired programs/activities, including additional outdoor sport courts, active clubs (running, geocaching, etc.), and recurring events (festivals, farmers markets, etc.). Note that respondents were permitted to select multiple options for this question. 7. "Which programs or classes do you participate in? This may be either within the City or outside of the City." This question was intended to understand what types of programs and classes survey respondents are currently participating in, both inside and outside the City. This provides additional context to the previous question by quantifying what respondents are spending their time recreation time doing and where they are participating. It also allows the City to view opportunities for program and class growth by showing how many respondents are participating in these activities outside of the City. 8. "How do you hear about services and programs offered by the Federal Way Parks Department?" This question was intended to understand how respondents are made aware of the various services and programs available to them. The overwhelming majority of respondents cited City outreach efforts as their primary method of receiving this information, with the City's quarterly brochure and the Community Center being the top responses Project Memo Page 2 of 3 O ©Q Federal Way 2019 PROS Plan Update 19 2170079.30 May 29, 2018 9. "How should the City focus its recreation program efforts and funding?" This question was used as a quantitative basis to prioritize the community's preference for City recreation programs efforts and funding. The question utilized a scale of 1 to 5 (1 being less focus, 5 being more focus) and averaged all responses to each category. The categories with the highest average (4.2 out of 5) were youth and teen programs. The category with the lowest average (3.4 out of 5) was athletic programs. Other categories respondents identified included cultural events, community gardens, and summer events for children and teens. 10. "How should the City focus its park facilities efforts and funding?" This question was used as a quantitative basis to prioritize the community's preference for City park facility efforts and funding. The question utilized a scale of 1 to 5 (1 being less focus, 5 being more focus) and averaged all responses to each category. The category with the highest average (4.0 out of 5) was preserving wildlife habitat and open space. The categories with the lowest average (2.8 out of 5) were developing new parks and acquiring more land for parks. 11. "How would you rate the parks and facilities that you visit within the City on the following characteristics:" This question was used as a quantitative basis to rate the community's perception of the City's parks and facilities. The question utilized a scale of 1 to 5 (1 being poor, 5 being great) and averaged all responses to each category. The categories with the highest average (3.6 out of 5) were attractiveness and functionality. The category with the lowest average (3.2 out of 5) was amenities. It is worth noting that all categories received a 3.2 average or higher. Other responses to this question included a desire for more drinking fountains/restrooms and an identification of increased homeless population within parks. 12. "How important are the following factors when you choose a City park or program to visit/participate in?" This question was used as a quantitative basis to understand how various park/program characteristics impacted the community's desire to visit or participate. The question utilized a scale of 1 to 5 (1 being less important, 5 being more important) and averaged all responses to each category. The category with the highest average (4.4 out of 5) was safety. The category with the lowest average (2.7 out of 5) was ADA accessibility. Other categories with high averages included natural/scenic qualities, proximity to respondent's home, and availability of parking (4.0, 3.9, and 3.9 averages, respectively). Other characteristics respondents identified included cleanliness, if dogs were permitted, and availability of restrooms. The Community Survey was extremely useful in providing a snapshot of the community's involvement, perception, and preferences in relation to the parks, facilities, and programs that are offered throughout the City. The data collected was used to inform the goals and policies of the PROS Plan update process. Having quantitative data available to reinforce the proposed goal and policy language in the Plan ensures that the update process is reflective of the community's perceptions and desires. Sincerely, Alex Campbell, AICP Project Planner c: Steve Ikerd, City of Federal Way Jason Gerwen, City of Federal Way Mary Jaenicke, City of Federal Way \\ahbl.com\data\Projects\2017\2170079\30_PLN\Deliverables_By_Date\Survey\Survey Results\Survey Results Memo.docx Project Memo Page 3 of 3 Q ©Q Q Federal Way 2019 PROS Plan Update 2170079.30 May 29, 2018 640 total sure, responses Parks, Recreation, and Open Space 2019 Plan Update This survey is also available The City of Federal Way is in the process of updating the Parks, Recreation, and online - scan the code below: Open Space Plan. As a part of the update process, community input was gathered to CITY of ensure the Parks Department meets the needs and desires of the City. Federal Way A total of 640 responses were collected between March and December of 2017.Ot those responses, 109 paper surveys were returned to the City and 531 responses www.surveymonkey.com were collected from the online survey. /r/PROS2019 What parks or facilities in the City have you visited My is: I � 3. 15. 33, 186. 195. 99 90 Occasionally (A few times per year) within the last 12 months? (Select all that apply) 0 age 10-15, 16-24, 25-34, 35-44, 45-54, 55-64, 65, 0 Adelaide Park Q Lakota Park ©What age are other members of your household? 0 Alderbrook Park 0 Laurelwood Park 0 0 0 Alderdale Park 0 Madrona Park Select all 1 253. 197 � 43, 140.. 172, 150. 122, 113 0 BPA Trail Q Mirror Lake Park that apply: 0-9, 10-15, 16-24, 25-34, 35-44, 45-54, 55-64, 65, Q Cedar Grove Park ❑ Olympic View Park © Do you currently participate in recreation or sports Q Celebration Park Q Palisades Park Q programs offered by the City of Federal Way? Q The Community Center 0 Sacajawea Park El ��- Yes E] No El Coronado Park 0 Saghalie Park 0 0 0 Dash Point Highlands Park E] Steel Lake Park O If you do not participate in recreation or sports Q Dumas Bay Centre Park 0 SW 312th Sports Court programs offered by the City, why not? (Select all that apply) Q Dumas Bay sanctuary E3 Town Square Park , Not aware of the programs ,11 Not interested in the Fj English Gardens Park Ea Wedgewood Park or facilities offered activities offered ,i French Lake Park Q Wildwood Park Q Need child care in order 0 Lack of transportation Heritage Woods Park Winco Park to participate 0 Hylebos Blueberry Farm West Campus Trail 0 Participate in programs E] Can't afford the cost Q Lake Grove Park Q West Hylebos Wetlands Park E] not sponsored by the City Too busy; no time; �" �] Other: Set memo lake Kilarney Park not interested in When you visit City parks, which of the following activities do you participate in and how often? Category Example Occasionally (A few times per year) Often (A few times per month) Frequently (A few times per week) Do not participate, but would like to Aquatics (Pool) Lap swimming, water exercise, etc. El 0 El Sports leagues League baseball, softball, soccer, etc. El 0 0 0 Sports & Athletics Basketball, golf, jogging, frisbee, etc. E, Q El „a Water Sports Boating, fishing, swimming, etc. Q Q 0 El Leisure Walking, hiking, relaxing, etc. El Q El El Picnicking Barbecuing, birthday parties, etc. Q Q 0 Dog Walking/PlayingWalking/Playing Exercising and/or socializing your dog El E El Other Please specify: see 11C1110 0 0 0 0 OWhat programs or activities would you like to see more of or get involved in through the City's parks, facilities, or Community Center? (Select up to 3 options) E] Outdoor Activities E] Indoor Fitness 0 Arts Music (e.g. rock climbing, hiking) (e.g. exercise equipment, pilates) (e.g. music classes, photography) (e.g. concerts, festivals) E] Environmental <<,l Social E] Education Other: seemen- (e.g. gardening, nature walks) (e.g. sports leagues, bingo) (e.g. botany, languages) OWhich programs or classes do you participate in? This may be either within the City or outside of the City. (Select all that apply. If you participate in these activities within the City, please also check the last box in the row) Category g y Example p Occasionally (A few times per year) Often (A few times per month) Frequently (A few times per week) In the City? Arts and Crafts Photography, woodworking, sewing, etc. Q 0 Q El— Dance Dance Ballet, jazz, hip-hop, ice skating, etc. El 0 Q Q Theatre Arts Acting, musical theatre, private lessons, etc. „ El 0 0 Health and Fitness Yoga, weight lifting, judo, tai chi, etc. Q 0 Q El— Education Education Preschool, languages, massage, etc. Q 0 Q Q Sport/Athletic Teams Baseball, soccer, basketball, volleyball, etc. El 0 E] E Music Guitar, piano, toddler programs, etc. Q 0 El El— Camps camps Youth, summer camps, etc. El El '0 0 Senior Events Trips, classes, drop-in activities, etc. El El Q 0 Special Events 4th of July, festivals, concerts, etc. Q El Q El Special Interests Dog training, cooking, book club, etc. 0 Q 0 El— Other Other Please specify: see memo El 0 I 0 I 0 0 How do you hear about services and programs offered by the Federal Way Parks Department? (select an that apply) 0 City's quarterly brochure 1 Online ,] Community Center Q TV/Radio QHow should the City focus its recreation program efforts and funding? Scale of 1 to 5 Youth programs: Teen programs: Adult programs: Senior programs: Athletic programs (organized sports) Arts and Cultural programs: Community Center programs: Other: l Gess focus, 5: more focus 14.2 average, 463 responses 4.2 average, 441 responses 3.5 average, 419 responses 3.7 average, .121 responses 3.4 average, 406 responses 3.7 average, 422 responses 3.8 average, 4271 sponses 32 responses (see nunw) 1 Local newspaper [] Word of mouth F Local schools Eo Other: see memo How should the City focus its park facilities efforts and funding? Scale of 1 to 5. ]:less focus. 5: more focus Upgrading existing parks: Maintaining existing parks: Developing new parks: Acquiring more land for parks: Adding park facilities (e.g. shelters): Preserving wildlife habitat/open space Expanding the trail system: Enhancing shoreline access: 3.8 average, 474 responses 4.1 average, 488 responses 2.8average, 450 responses 2.8 average, 443 responses 3.5 average, 454 response 4.0 average, 4-0 responses 3.7 average, 74 responses 3.8 average, 466 responses How would you rate the parks and facilities that you How important are the following factors when you QD visit within the City on the following characteristics: choose a City park or program to visit/participate in? Scale of 1 to 5, Scale of 1 to 5, ]:poor, 5: great ]:less important, 5: more important Cleanliness: 3.3 average, 524 response, Proximity to your home: 3.9 average, 532 responses Maintenance: 3.5 a,erage, 518 responses Availability of parking: 1 3.9 average, 309 responses Attractiveness: 3.6 average, 516 responses Accessible by walking or biking: 13.2 average, 498 responses Safety: 3.3 average, 516 respon,es� Natural and/or scenic qualities: 4.o average, 512 responses Comfort: 3.5 average, 712 responses Multiple types of activities available: 3.6 a, erage, 497 response, Functionality: 13.6 average, 510 response, ADA accessibility: �.- a,era-c, 4-2 responses Amenities: 3.2 average, 51 1 responses Safety: 4.4 a, crage, 506 responses Other: 5o responses (see memo) Other: 42 responses (see memo)