PRHSPSC PKT 06-12-2018City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
June 12, 2018 City Hall
5:00 p.m. H lebos Conference Room
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Topic Title/ Description
MEETING AGENDA
Presenter Page
A. Approval of May 8, 2018 Minutes
B. Panther Lake Trail Pervious Concrete Construction Ikerd
Contract
5. EMERGING ISSUES/PENDING ITEMS
Topic Title/ Description Presenter
A. Update on Homelessness Task Force Yarden
Sharry Edwards
B. Needs Based Assessment Review Dawn Zern
6. ADJOURNMENT
Committee Members
Jesse Johnson, Chair
Mark Koppang
Martin Moore
3
7
Action
or Info
Action
Action
Info
Discussion
Council
Date
N/A
Consent
6/19/18
Time
20 mins.
Discussion 15 mins.
NEXT REGULAR MEETING: July 10, 2018
K:\PRHSPS Committee\2018\06-12-2018 Agenda (1).doc
1
City staff
John Hutton, Parks Director
Mary Jaenicke, Administrative Assistant 11
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City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday May 8, 2018
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, and Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Chief Hwang, Eric Rhoades, Assistant City Attorney, John Hutton,
Parks Director, Steve Ikerd, Parks Deputy Director, Jeff Watson, Community Services Manager, Sara
Bridgeford CDBG/HS Coordinator, and Mary Jaenicke, Administrative Asst. II.
Guests: Nick Bayard, Director of REACH
Charissa Eggleston, Co -Director of HYPE, Hugo Cruz, HYPE.
Chair Johnson called the meeting to order at 5:00pm
Commission Comment: None
Public Comment: Hugo Cruz from HYPE Federal Way recapped the community clean-up that was held
on April 28. Mr. Cruz stated that the clean-up started at the former Sears store parking lot and it ended at
Federal Way High School. The event ended an hour early because all of the bags were filled with trash.
Charissa Eggleston, Co -Director of HYPE added that they found numerous needles on Pacific Highway,
which they did not pick up. They would like to continue this event every month, and twice a month
during the summer. The kids would also like to do clean-up at the parks.
Sanetta Hunter encouraged Chief Hwang and the Council to create an Accountability Board for the
Police Department. This board would hold officers accountable and also acknowledge those Police
Officers that are doing a good job. She stated that she has some concerns about a few Police Officers.
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the April 10, 2018 minutes as written. Committee
member Koppang seconded. Motion passed.
Panther Lake Trail Construction
Mr. Ikerd reviewed the Panther Lake Trail project for the committee. The Parks Department received
authorization for the City Council in 2017 to bid the trail improvement project. There were many
challenges along the way, and they were finally able to go out to bid in 2018. The City advertised the bid
for three weeks and sent invitations to 11 contractors to bid on the trail project. Two contractors showed
up to an on-site pre-bid meeting. The bids closed on April 24, and the City received no bids. Royal and
Sons Construction wanted to bid on the project, but they were unable to get bonded for the entire project.
Staff reviewed the purchasing polices with the Assistant City Attorney and he determined that the City
can negotiate a package price with the contractor if no bids were received. Native Green Landscapes will
hold the City contract, and Royal and Sons would be the sub -contractor. The parking lot will be bid
separately. The bid for the trail construction is $644,665.00. Deputy Mayor Honda asked what the policy
on the parking lot is going to be. Mr. Ikerd answered that the policy still needs to be discussed. Mr.
Hutton added that there may be signage stating that this parking lot is intended for trail use only, no
Aquatic Center parking. Committee member Moore moved to forward option 1 to the May 15, 2018
consent agenda for approval. Committee member Koppang seconded. Motion passed.
K:\PRHSPS Committee\2018\05-08-2018 Mins.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 8, 2018 Summary
Page 2
Panther Lake Trail Footbridge
Mr. Ikerd reported that as a part of the loop trail design, a 50'pedestrian footbridge will be installed. Four
companies submitted bids for the footbridge. The footbridge is made out of steel, and has a concrete
deck. Contech Engineering Solutions, LLC submitted the lowest bid of $29,204.00. They are supplying
the bridge, and the contractor will do the installation. After the contract is fully executed, the contractor
will have 180 days to complete the project. Committee member Koppang moved to forward the bid
acceptance and use of CIP funds to make the purchase of a 50' footbridge from Contech
Engineering Solutions in the amount up to $35,319 and allow the City to enter into a purchasing
agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded.
Motion passed.
Ballistic Vest Partnership (BVP) Grant
Chief Hwang reported that the Police Department applies for this grant on a yearly basis. The department
requires the Police Officers to wear ballistic vests when they are in uniform. The vests cost
approximately $1200 apiece. The life expectancy of the vest is five years. The grant will pay for half of
the vests. In the year 2020 the department will have to purchase 56 vests. The total cost to the City of
Federal Way is estimated to be $67,200.00. Committee member Koppang moved to forward the 2018
Ballistic Vest Partnership (BVP) Grant application and acceptance request to the May 15, 2018
consent agenda for approval. Committee member Moore seconded. Motion passed.
Pierce Transit Extra Duty Police Services Agreement
The Pierce Transit Police contacted the City of Federal Way Police Department regarding hiring Federal
Way Police Officers to work extra duty for Pierce Transit commuters. They want to enhance service for
Pierce County residents coming into the Metro Transit Center and other bus stops in Federal Way. The
extra service will be three hours in the early morning, and three hours in the late evening. The contract
will expire December 31, 2018. Pierce County will pay the Officers overtime. Committee member
Koppang moved to forward the Pierce Transit Extra Duty Police Services Agreement to the May
15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
REACH Center
Nick Bayard, Director of the REACH Center spoke about the REACH Center in Tacoma. It's a one-stop
service provider that serves young people between the ages of 16-24. The center has a unique partnership
and co -location model. There are 20 different agencies at the Center, and they serve approximately 2500
people a year. There has been some interest doing the same kind of model in Federal Way. Their biggest
partner is Goodwill of the Olympics and Rainier Region, and they donate the space. The Center receives
their funding from non -profits and colleges, and Goodwill donates the space. The non -profits that co -
locate at REACH pay a fee, and that goes to the Centers operating budget. Over the years they added
some of their own projects, and now get 55% of their funding from Government sources, 30% comes
from partners and the rest from private sources. Deputy Mayor Honda asked if it would make more sense
to add to the program at the REACH Center instead of re-creating that same sort of Center in Federal
Way. Mr. Bayard answered that the biggest challenge for people is transportation, and that it would be a
tremendous value to have a one-stop center in Federal Way, and he has heard that there is a desire to
have more diversified services in Federal Way. The committee had a lengthy discussion regarding the
Center, and how to get the process started in Federal Way. Chair Johnson stated this model fits item #7
on the Violence Prevention Steering Committee, which is teen employment.
4
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 8, 2018 Summary
Page 3
Police Trainine Review
Chief Hwang reviewed the Police Departments Bias -Based Training. The Federal Way Police
Department is a Nationally Accredited agency. There are only seven agencies in the State of Washington
that are Nationally Accredited. Within the National Accreditation, the Police Department meets the Gold
Standard; this is the highest standard in terms of law enforcement accreditation. As part of being
Nationally Accredited the Police Department must have a strategic plan to keep the organization healthy
and keep the culture healthy. The Police Department provides fair and impartial policing by using a
comprehensive approach to identifying unintended bias and reducing its impact. Chief Hwang reviewed
the three sections of the comprehensive plan: 1) Education and Training, 2) Recruiting and Hiring, 3)
Outreach to Diverse Communities. Chief Hwang stated that for an agency our size they have about 60-70
uses of force annually, and they have a very low number of complaints. When they do receive a
complaint, they take it very seriously and do a thorough investigation. In the last four years, the
Department has had one bias based complaint. Committee member Moore asked when was the last time
the officer's participated in training and are they getting outside professionals to offer training. Chief
Hwang answered that they do bias based training annually. A strategic planning workshop is also done
annually. This workshop includes all of the officers that have a leadership role in the department and
other department representatives also attend. High level people are brought in to discuss how to create a
strong healthy culture. Goals and objectives are discussed at the workshop. Chief Hwang meets with
every member of the Department annually.
Homelessness
Because the Homelessness Task Force meetings are closed meetings, Chair Johnson stated that the he
would like to be kept informed about those meetings and would like to have it addressed at the
PRHSPSC meetings. Deputy Mayor Honda stated that the Council needs to determine what the
homelessness issue is. Deputy Mayor Honda and Chair Johnson have spoken with Dawn Zern from the
Union Gospel Mission and they would like to do a needs assessment of the homeless in Federal Way.
Deputy Mayor Honda added that they may not receive regular updates from staff regarding the task force,
but homelessness was one of the three goals that Council set at their retreat. As a Council they need to
know what homelessness is in Federal Way. Committee member Koppang stated that there needs to be
clarity on what the desired outcome is. Deputy Mayor Honda and Chair Johnson will discuss this further
on how to proceed with this issue.
NEXT REGULAR MEETING
June 12, 2018
ADJOURNMENT
Meeting adjourned at 6:37p.m.
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SUBJECT: PANTHER LAKE TRAIL PERVIOUS CONCRETE CONSTRUCTION CONTRACT
POLICY QUESTION: Should the City Council award the contract for construction of a pervious concrete parking lot for
the Panther Lake Trail to Four Seasons Concrete Construction and authorize the Mayor to execute the contract?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: June 12, 2018
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Steve Ikerd Parks De u Director DEPT: Parks
..................................
Attachments: Panther Lake Trail project memo and associated drawing.
Options:
Option 1. Accept the lowest responsible bid and award the contract to Four Seasons Concrete Construction, LLC in the
amount of $135,300.00, which includes tax, for the construction of a pervious concrete parking lot for the Panther Lake
Trail.
Option 2. Do not award the contract and provide staff with direction.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: l,. , 513/
initial/Date // Initial/Date
APPROVAL: S ja %/d
Initial/Date
COMMITTEE RECOMMENDATION: I move to forward option I to the June 19, 2018 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to award the contract in the amount of $135,300.00 to Four Seasons
Concrete Construction, LLC for the pervious concrete construction for the Panther Lake Trail and authorize the Mayor to
execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 11/2016 RESOLUTION #
4k CITY OF
,,�,,.. Federal Way
Parks Department
Date: May 24, 2018
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
John Hutton, Parks Director
From: Stephen Ikerd, Deputy Parks Director
Subject: Panther Lake Trail pervious concrete construction contract.
Background:
The Parks Department received authorization from City Council to bid the Panther Lake
Trail project in 2017. The specialized pervious concrete bid is part of the overall project.
The City sent bid invitations to all Municipal Research and Services Center (MRSC)
vendors listed for concrete pavement. 2 companies responded with the following bids:
1. Four Seasons Concrete Construction, LLC — with tax $135,300.00
2. Global Contractors —with tax $165,000.00
Available Budget:
Capital Improvement Projects (CIP) Paths & Trails current balance - $1,082,602 —
(includes King County Trail Levy) these funds can only be used on city trail projects.
Trail project summary:
Contech Engineering Solutions, LLC - $35,318.00 — footbridge
Native Green Landscapes -------------- $644,665.00 — Trail construction
Pervious concrete parking lot ---------- $135,300.00 — bid results
Balance of misc. project work ---------- $210,000.00 — Utilities, fixtures, landscape, signs,
$1,025,283.00 special inspection, & contingency.
Recommendation:
City Council to award the contract to Four Seasons Concrete Construction, LLC in the
amount of $135,300.00 including tax and authorize the Mayor to execute the contract.
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City of Federal Way
Homelessness Task Force
Meeting Schedule
Meeting One, 04-11-2018 Subcommittee status reports to full Task
Introductions and Definition of Force
Homelessness Meeting Twelve, 09-26-2018
Meeting Two, 04-25-2018
Homelessness in Federal Way
Meeting Three, 05-09-2018
Services for homeless people in Federal
Way
Meeting Four, 05-23-2018
Homelessness and the Community
Meeting Five, 06-13-2018
Causes of Homelessness AND Identify
Subcommittees
Meeting Six, 06-27-2018
Subcommittee meetings
Meeting Seven, 07-11-2018
Subcommittee meetings
Meeting Eight, 07-25-2018
Subcommittee status reports to full Task
Force
Meeting Nine, 08-08-2018
Subcommittee meetings
Meeting Ten, 08-22-2018
Subcommittee meetings
Meeting Eleven, 09-12-2018
Subcommittee meetings
Meeting Thirteen, 10-10-2018
Subcommittee meetings
Meeting Fourteen, 10-24-2018
Subcommittee status reports to full Task
Force
Begin Report Preparation/Production,
10-25-2018
Meeting Fifteen, 11-14-2018
Subcommittee meetings as needed
Meeting Sixteen, 11-28-2018
Review, comment, discussion of Draft
Report
Meeting Seventeen, 12-12-2018
Review, comment, discussion of Draft
Report
Final Report Preparation/Production,
12-13-2018 —12-20-2018
Report to Mayor, 12-21-2018
Page 11
City of Federal Way
HOMELESSNESS 'TASK FORCE
Agenda
APRIL 11, 2018
8:30 am - 8:45 am Introduction by Task Force Chair Sharry
Edwards
8:45 am - 8:55 am Description of meeting structure by Task
Force Vice -Chair Jeff Bellinghausen
8:55 am - 9:30 am Roundtable informal introductions from
members
9:30 am - 9:45 am Sarah Bridgeford, City of Federal Way
Community Development Department,
Community Services leading group
discussion about homelessness.
9:45 am - 10:00 am Wrap -Up (including preview of next two
meetings). Q & A.
10:00 am Adjourn. Thank you for your participation!
City of Federal m'''ay
HOMELESSNESS TASK FORCE
Agenda
APDL 25, 2018
8:30 am - 8:35 am Introduction: Chair Sharry Edwards
8:35 am - 8:40 am Roundtable informal introductions from
members not present at first meeting
8:40 am - 9:40 am Presentations on the State of Homelessness
8:40 am - 8:50 am Jeff Watson, Community Services
Manager, City of Federal Way Community
Development Department
8:50 am - 9:00 am Stephan Neal, Deputy Chief, City of
Federal Way Police Department
9:00 am - 9:10 am Dan Dizon, Executive Director of Human
Resources and Community Relations,
Federal Way Public Schools
9:10 am - 9:20 am David Larson, Judge, City of Federal Way
Municipal Court
9:20 am - 9:30 am Kimberly McGlynn, Operations Manager,
King County Library System
9:30 am - 9:40 am Chantel Arnone, Emergency Department
Clinical Manager, CHI Franciscan Health
9:40 am - 9:55 am Discussion led by Task Force Chair Sharry
Edwards
9:55 am - 10:00 am Wrap -Up by Task Force Vice -Chair Jeff
Bellinghausen
10:00 am Adjourn. Thank you for your participation!
City of Federal Way
MAY 91, 201 S
8:30 am - 8:40 am Opening Remarks. Chair Sharry Edwards
8:40 am - 8:45 am Roundtable informal introductions from
members not present at first two meetings
8:45 am - 9:50 am Presentations on Services for People
Experiencing Homelessness in Federal Way
8:45 am - 8:55 am Angela Coe, Regional Operations Director,
Valley Cities Behavioral Health
8:55 am - 9:05 am Robin Corak, CEO, Multi -Service Center
9:05 am - 9:15 am Willa Gaines, Advisory Board Member,
Reach Out
9:15 am - 9:20 am Sharry Edwards, Governing Board
Member, Federal Way Community
Caregiving Network
9:20 am - 9:30 am Peggy LaPorte, RuMer W FOWS P (64t)tr
FUSION
9:30 am - 9:40 am Rick Miller, Pastor, New Hope Christian
Fellowship
9:40 am - 9:50 am Dan Wise, Director of Homeless Services,
Federal Way Day Center
9:50 am - 10:00 am Wrap -Up: Chair Sharry Edwards
10:00 am Adjourn. Thank you for your participation!
City of Federal Way
HOMELESSNESS TASK FORCE
Agenda
MAY 230 2018
8:30 am - 8:40 am Introduction by Task Force Chair Sharry
Edwards
8:40 am - 8:45 am Roundtable informal introductions from
members
8:45 am - 9:20 am Presentations on Homelessness and the
Community
8:45 am - 9:00 am Jackie Muth, Partner, Mahrt &
Associates
9:00 am - 9:05 am Stephan Neal, Deputy Chief, City of
Federal Way Police Department
9:05 am - 9:20 am Yarden F. Weidenfeld, Senior Policy
Advisor, City of Federal Way Mayor's
Office
9:20 am - 9:55 am Discussion led by Task Force Chair 8harry
Edwards
9:55 am - 10:00 am Wrap -Up by Task Force Vice -Chair Jeff
Bellinghausen
10:00 am Adjourn. Thank you for your participation!
City of Federal Way
HOMELESSNESS TASK FORCE
Agenda
JUNE 13, 2018
8:30 am - 8:40 am Introduction by Task Force Chair Sharry
Edwards
8:40 am - 9:15 am Discussion on causes of homelessness led
by Marty Hartman, Executive Director,
Mary's Place
9:15 am - 9:55 am Discussion on proposed subcommittees led
by Task Force Chair Sharry Edwards
9:55 am - 10:00 am Good of the Order
10:00 am Adjourn. Thank you for your participation!
CITY OF FEDERAL WAY HOMELESS TASK FORCE CHARGE MEMORANDUM
TO: Homelessness Task Force (Sharry Edwards, Chair; Jeff Bellinghausen, vice -chair)
FROM: Jim Ferrell, Mayor, City of Federal Way
DATE: April 2, 2018
Thank you for your great civic spirit as shown by your participation in the new Homeless Task
Force. As you know, the Federal Way City Council named homelessness as one of the three top issues on
which the City should focus this year. As you also most certainly know, this is a multi -faceted,
complicated issue that is facing municipalities throughout King County, the State of Washington, and
indeed the entire nation. For that reason, I felt it important to set up a robust Task Force composed of
people from diverse backgrounds and disciplines. Selection of each Task Force member was made
carefully. Participation by each one of you is thus vital to success.
The chair and vice -chair are prepared to lead the first several meetings with presentations by various
Task Force members on the definition of homelessness, the state and effects of homelessness in Federal
Way, currently available services, causes of homelessness and why it has become more prevalent, and
answers to frequently asked questions. After the first several meetings, the Task Force will divide into
working subcommittees as determined by the chair and vice -chair and individual expertise. After that
point, the full Task Force will meet primarily to take and discuss subcommittee reports and thereby to
form new subcommittees or to adjust the tasks and/or membership of the subcommittees at the discretion
of the chair and vice -chair. Ultimately, my charge to the Task Force is to present to me, by December 21,
2018, a report containing:
Findings about the nature of homelessness in Federal Way including:
o Data on who is homeless or at imminent risk for homelessness
o Available services and service providers
o Specific effects on residents who are homeless
o Specific effects on the community
Conclusions about:
o Causes of homelessness (in general and specifically in Federal Way)
o Why homelessness has become more prevalent in general and in Federal Way
o Duplications and gaps or expected gaps in services to the homeless in Federal Way
o Access to services
o What has worked and not worked in other communities
A Strategic Plan of Action to guide the Federal Way community in responding to homelessness
over the next one to five years including:
o How best to reduce homelessness and the risk for homelessness
o How best to serve our homeless residents
o How best to address the effects on our community resulting from homelessness
o Whether new state laws or city ordinances are needed
o Roles that can/should be played by various entities
o Where a permanent shelter could be located and what partners would be needed
o Funding, including (but not limited to) use of $100,000 state grant
o Public awareness
o Definition of success
Thank you again for your service. I look forward to our continued work together on this important
issue. I am keenly aware of the value of time, and I know that all of you are busy people. Your
volunteering of your precious time to this critical effort is thus extremely inspiring to me. I salute you and
look forward to seeing the product of your invaluable joint effort.