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PRHSPSC PKT 06-12-2018City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee June 12, 2018 City Hall 5:00 p.m. H lebos Conference Room 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description MEETING AGENDA Presenter Page A. Approval of May 8, 2018 Minutes B. Panther Lake Trail Pervious Concrete Construction Ikerd Contract 5. EMERGING ISSUES/PENDING ITEMS Topic Title/ Description Presenter A. Update on Homelessness Task Force Yarden Sharry Edwards B. Needs Based Assessment Review Dawn Zern 6. ADJOURNMENT Committee Members Jesse Johnson, Chair Mark Koppang Martin Moore 3 7 Action or Info Action Action Info Discussion Council Date N/A Consent 6/19/18 Time 20 mins. Discussion 15 mins. NEXT REGULAR MEETING: July 10, 2018 K:\PRHSPS Committee\2018\06-12-2018 Agenda (1).doc 1 City staff John Hutton, Parks Director Mary Jaenicke, Administrative Assistant 11 This Page Left Blank Intentionally City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday May 8, 2018 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, and Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda Staff Members in Attendance: Chief Hwang, Eric Rhoades, Assistant City Attorney, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jeff Watson, Community Services Manager, Sara Bridgeford CDBG/HS Coordinator, and Mary Jaenicke, Administrative Asst. II. Guests: Nick Bayard, Director of REACH Charissa Eggleston, Co -Director of HYPE, Hugo Cruz, HYPE. Chair Johnson called the meeting to order at 5:00pm Commission Comment: None Public Comment: Hugo Cruz from HYPE Federal Way recapped the community clean-up that was held on April 28. Mr. Cruz stated that the clean-up started at the former Sears store parking lot and it ended at Federal Way High School. The event ended an hour early because all of the bags were filled with trash. Charissa Eggleston, Co -Director of HYPE added that they found numerous needles on Pacific Highway, which they did not pick up. They would like to continue this event every month, and twice a month during the summer. The kids would also like to do clean-up at the parks. Sanetta Hunter encouraged Chief Hwang and the Council to create an Accountability Board for the Police Department. This board would hold officers accountable and also acknowledge those Police Officers that are doing a good job. She stated that she has some concerns about a few Police Officers. BUSINESS ITEMS Approval of Minutes Committee member Moore motioned to approve the April 10, 2018 minutes as written. Committee member Koppang seconded. Motion passed. Panther Lake Trail Construction Mr. Ikerd reviewed the Panther Lake Trail project for the committee. The Parks Department received authorization for the City Council in 2017 to bid the trail improvement project. There were many challenges along the way, and they were finally able to go out to bid in 2018. The City advertised the bid for three weeks and sent invitations to 11 contractors to bid on the trail project. Two contractors showed up to an on-site pre-bid meeting. The bids closed on April 24, and the City received no bids. Royal and Sons Construction wanted to bid on the project, but they were unable to get bonded for the entire project. Staff reviewed the purchasing polices with the Assistant City Attorney and he determined that the City can negotiate a package price with the contractor if no bids were received. Native Green Landscapes will hold the City contract, and Royal and Sons would be the sub -contractor. The parking lot will be bid separately. The bid for the trail construction is $644,665.00. Deputy Mayor Honda asked what the policy on the parking lot is going to be. Mr. Ikerd answered that the policy still needs to be discussed. Mr. Hutton added that there may be signage stating that this parking lot is intended for trail use only, no Aquatic Center parking. Committee member Moore moved to forward option 1 to the May 15, 2018 consent agenda for approval. Committee member Koppang seconded. Motion passed. K:\PRHSPS Committee\2018\05-08-2018 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 8, 2018 Summary Page 2 Panther Lake Trail Footbridge Mr. Ikerd reported that as a part of the loop trail design, a 50'pedestrian footbridge will be installed. Four companies submitted bids for the footbridge. The footbridge is made out of steel, and has a concrete deck. Contech Engineering Solutions, LLC submitted the lowest bid of $29,204.00. They are supplying the bridge, and the contractor will do the installation. After the contract is fully executed, the contractor will have 180 days to complete the project. Committee member Koppang moved to forward the bid acceptance and use of CIP funds to make the purchase of a 50' footbridge from Contech Engineering Solutions in the amount up to $35,319 and allow the City to enter into a purchasing agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. Ballistic Vest Partnership (BVP) Grant Chief Hwang reported that the Police Department applies for this grant on a yearly basis. The department requires the Police Officers to wear ballistic vests when they are in uniform. The vests cost approximately $1200 apiece. The life expectancy of the vest is five years. The grant will pay for half of the vests. In the year 2020 the department will have to purchase 56 vests. The total cost to the City of Federal Way is estimated to be $67,200.00. Committee member Koppang moved to forward the 2018 Ballistic Vest Partnership (BVP) Grant application and acceptance request to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. Pierce Transit Extra Duty Police Services Agreement The Pierce Transit Police contacted the City of Federal Way Police Department regarding hiring Federal Way Police Officers to work extra duty for Pierce Transit commuters. They want to enhance service for Pierce County residents coming into the Metro Transit Center and other bus stops in Federal Way. The extra service will be three hours in the early morning, and three hours in the late evening. The contract will expire December 31, 2018. Pierce County will pay the Officers overtime. Committee member Koppang moved to forward the Pierce Transit Extra Duty Police Services Agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES REACH Center Nick Bayard, Director of the REACH Center spoke about the REACH Center in Tacoma. It's a one-stop service provider that serves young people between the ages of 16-24. The center has a unique partnership and co -location model. There are 20 different agencies at the Center, and they serve approximately 2500 people a year. There has been some interest doing the same kind of model in Federal Way. Their biggest partner is Goodwill of the Olympics and Rainier Region, and they donate the space. The Center receives their funding from non -profits and colleges, and Goodwill donates the space. The non -profits that co - locate at REACH pay a fee, and that goes to the Centers operating budget. Over the years they added some of their own projects, and now get 55% of their funding from Government sources, 30% comes from partners and the rest from private sources. Deputy Mayor Honda asked if it would make more sense to add to the program at the REACH Center instead of re-creating that same sort of Center in Federal Way. Mr. Bayard answered that the biggest challenge for people is transportation, and that it would be a tremendous value to have a one-stop center in Federal Way, and he has heard that there is a desire to have more diversified services in Federal Way. The committee had a lengthy discussion regarding the Center, and how to get the process started in Federal Way. Chair Johnson stated this model fits item #7 on the Violence Prevention Steering Committee, which is teen employment. 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 8, 2018 Summary Page 3 Police Trainine Review Chief Hwang reviewed the Police Departments Bias -Based Training. The Federal Way Police Department is a Nationally Accredited agency. There are only seven agencies in the State of Washington that are Nationally Accredited. Within the National Accreditation, the Police Department meets the Gold Standard; this is the highest standard in terms of law enforcement accreditation. As part of being Nationally Accredited the Police Department must have a strategic plan to keep the organization healthy and keep the culture healthy. The Police Department provides fair and impartial policing by using a comprehensive approach to identifying unintended bias and reducing its impact. Chief Hwang reviewed the three sections of the comprehensive plan: 1) Education and Training, 2) Recruiting and Hiring, 3) Outreach to Diverse Communities. Chief Hwang stated that for an agency our size they have about 60-70 uses of force annually, and they have a very low number of complaints. When they do receive a complaint, they take it very seriously and do a thorough investigation. In the last four years, the Department has had one bias based complaint. Committee member Moore asked when was the last time the officer's participated in training and are they getting outside professionals to offer training. Chief Hwang answered that they do bias based training annually. A strategic planning workshop is also done annually. This workshop includes all of the officers that have a leadership role in the department and other department representatives also attend. High level people are brought in to discuss how to create a strong healthy culture. Goals and objectives are discussed at the workshop. Chief Hwang meets with every member of the Department annually. Homelessness Because the Homelessness Task Force meetings are closed meetings, Chair Johnson stated that the he would like to be kept informed about those meetings and would like to have it addressed at the PRHSPSC meetings. Deputy Mayor Honda stated that the Council needs to determine what the homelessness issue is. Deputy Mayor Honda and Chair Johnson have spoken with Dawn Zern from the Union Gospel Mission and they would like to do a needs assessment of the homeless in Federal Way. Deputy Mayor Honda added that they may not receive regular updates from staff regarding the task force, but homelessness was one of the three goals that Council set at their retreat. As a Council they need to know what homelessness is in Federal Way. Committee member Koppang stated that there needs to be clarity on what the desired outcome is. Deputy Mayor Honda and Chair Johnson will discuss this further on how to proceed with this issue. NEXT REGULAR MEETING June 12, 2018 ADJOURNMENT Meeting adjourned at 6:37p.m. 5 This Page Left Blank Intentionally SUBJECT: PANTHER LAKE TRAIL PERVIOUS CONCRETE CONSTRUCTION CONTRACT POLICY QUESTION: Should the City Council award the contract for construction of a pervious concrete parking lot for the Panther Lake Trail to Four Seasons Concrete Construction and authorize the Mayor to execute the contract? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: June 12, 2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Steve Ikerd Parks De u Director DEPT: Parks .................................. Attachments: Panther Lake Trail project memo and associated drawing. Options: Option 1. Accept the lowest responsible bid and award the contract to Four Seasons Concrete Construction, LLC in the amount of $135,300.00, which includes tax, for the construction of a pervious concrete parking lot for the Panther Lake Trail. Option 2. Do not award the contract and provide staff with direction. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: l,. , 513/ initial/Date // Initial/Date APPROVAL: S ja %/d Initial/Date COMMITTEE RECOMMENDATION: I move to forward option I to the June 19, 2018 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to award the contract in the amount of $135,300.00 to Four Seasons Concrete Construction, LLC for the pervious concrete construction for the Panther Lake Trail and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2016 RESOLUTION # 4k CITY OF ,,�,,.. Federal Way Parks Department Date: May 24, 2018 To: PRHSPS Council Committee Via: Mayor Jim Ferrell John Hutton, Parks Director From: Stephen Ikerd, Deputy Parks Director Subject: Panther Lake Trail pervious concrete construction contract. Background: The Parks Department received authorization from City Council to bid the Panther Lake Trail project in 2017. The specialized pervious concrete bid is part of the overall project. The City sent bid invitations to all Municipal Research and Services Center (MRSC) vendors listed for concrete pavement. 2 companies responded with the following bids: 1. Four Seasons Concrete Construction, LLC — with tax $135,300.00 2. Global Contractors —with tax $165,000.00 Available Budget: Capital Improvement Projects (CIP) Paths & Trails current balance - $1,082,602 — (includes King County Trail Levy) these funds can only be used on city trail projects. Trail project summary: Contech Engineering Solutions, LLC - $35,318.00 — footbridge Native Green Landscapes -------------- $644,665.00 — Trail construction Pervious concrete parking lot ---------- $135,300.00 — bid results Balance of misc. project work ---------- $210,000.00 — Utilities, fixtures, landscape, signs, $1,025,283.00 special inspection, & contingency. Recommendation: City Council to award the contract to Four Seasons Concrete Construction, LLC in the amount of $135,300.00 including tax and authorize the Mayor to execute the contract. f SOCIAL TRAIL SECTION I I I I I I I I I I I I I / L P TRAIL INTERSECT/ NT WITH SPA TRAIL J I / EMSTING EARTH OMI n ROK EQUIP. ACCESS POINT ONTO THE SPA TRAIL NEW TRAIL NEW FOOT BRIDGE NEW n STALL PARKING LOT I City of Federal Way Homelessness Task Force Meeting Schedule Meeting One, 04-11-2018 Subcommittee status reports to full Task Introductions and Definition of Force Homelessness Meeting Twelve, 09-26-2018 Meeting Two, 04-25-2018 Homelessness in Federal Way Meeting Three, 05-09-2018 Services for homeless people in Federal Way Meeting Four, 05-23-2018 Homelessness and the Community Meeting Five, 06-13-2018 Causes of Homelessness AND Identify Subcommittees Meeting Six, 06-27-2018 Subcommittee meetings Meeting Seven, 07-11-2018 Subcommittee meetings Meeting Eight, 07-25-2018 Subcommittee status reports to full Task Force Meeting Nine, 08-08-2018 Subcommittee meetings Meeting Ten, 08-22-2018 Subcommittee meetings Meeting Eleven, 09-12-2018 Subcommittee meetings Meeting Thirteen, 10-10-2018 Subcommittee meetings Meeting Fourteen, 10-24-2018 Subcommittee status reports to full Task Force Begin Report Preparation/Production, 10-25-2018 Meeting Fifteen, 11-14-2018 Subcommittee meetings as needed Meeting Sixteen, 11-28-2018 Review, comment, discussion of Draft Report Meeting Seventeen, 12-12-2018 Review, comment, discussion of Draft Report Final Report Preparation/Production, 12-13-2018 —12-20-2018 Report to Mayor, 12-21-2018 Page 11 City of Federal Way HOMELESSNESS 'TASK FORCE Agenda APRIL 11, 2018 8:30 am - 8:45 am Introduction by Task Force Chair Sharry Edwards 8:45 am - 8:55 am Description of meeting structure by Task Force Vice -Chair Jeff Bellinghausen 8:55 am - 9:30 am Roundtable informal introductions from members 9:30 am - 9:45 am Sarah Bridgeford, City of Federal Way Community Development Department, Community Services leading group discussion about homelessness. 9:45 am - 10:00 am Wrap -Up (including preview of next two meetings). Q & A. 10:00 am Adjourn. Thank you for your participation! City of Federal m'''ay HOMELESSNESS TASK FORCE Agenda APDL 25, 2018 8:30 am - 8:35 am Introduction: Chair Sharry Edwards 8:35 am - 8:40 am Roundtable informal introductions from members not present at first meeting 8:40 am - 9:40 am Presentations on the State of Homelessness 8:40 am - 8:50 am Jeff Watson, Community Services Manager, City of Federal Way Community Development Department 8:50 am - 9:00 am Stephan Neal, Deputy Chief, City of Federal Way Police Department 9:00 am - 9:10 am Dan Dizon, Executive Director of Human Resources and Community Relations, Federal Way Public Schools 9:10 am - 9:20 am David Larson, Judge, City of Federal Way Municipal Court 9:20 am - 9:30 am Kimberly McGlynn, Operations Manager, King County Library System 9:30 am - 9:40 am Chantel Arnone, Emergency Department Clinical Manager, CHI Franciscan Health 9:40 am - 9:55 am Discussion led by Task Force Chair Sharry Edwards 9:55 am - 10:00 am Wrap -Up by Task Force Vice -Chair Jeff Bellinghausen 10:00 am Adjourn. Thank you for your participation! City of Federal Way MAY 91, 201 S 8:30 am - 8:40 am Opening Remarks. Chair Sharry Edwards 8:40 am - 8:45 am Roundtable informal introductions from members not present at first two meetings 8:45 am - 9:50 am Presentations on Services for People Experiencing Homelessness in Federal Way 8:45 am - 8:55 am Angela Coe, Regional Operations Director, Valley Cities Behavioral Health 8:55 am - 9:05 am Robin Corak, CEO, Multi -Service Center 9:05 am - 9:15 am Willa Gaines, Advisory Board Member, Reach Out 9:15 am - 9:20 am Sharry Edwards, Governing Board Member, Federal Way Community Caregiving Network 9:20 am - 9:30 am Peggy LaPorte, RuMer W FOWS P (64t)tr FUSION 9:30 am - 9:40 am Rick Miller, Pastor, New Hope Christian Fellowship 9:40 am - 9:50 am Dan Wise, Director of Homeless Services, Federal Way Day Center 9:50 am - 10:00 am Wrap -Up: Chair Sharry Edwards 10:00 am Adjourn. Thank you for your participation! City of Federal Way HOMELESSNESS TASK FORCE Agenda MAY 230 2018 8:30 am - 8:40 am Introduction by Task Force Chair Sharry Edwards 8:40 am - 8:45 am Roundtable informal introductions from members 8:45 am - 9:20 am Presentations on Homelessness and the Community 8:45 am - 9:00 am Jackie Muth, Partner, Mahrt & Associates 9:00 am - 9:05 am Stephan Neal, Deputy Chief, City of Federal Way Police Department 9:05 am - 9:20 am Yarden F. Weidenfeld, Senior Policy Advisor, City of Federal Way Mayor's Office 9:20 am - 9:55 am Discussion led by Task Force Chair 8harry Edwards 9:55 am - 10:00 am Wrap -Up by Task Force Vice -Chair Jeff Bellinghausen 10:00 am Adjourn. Thank you for your participation! City of Federal Way HOMELESSNESS TASK FORCE Agenda JUNE 13, 2018 8:30 am - 8:40 am Introduction by Task Force Chair Sharry Edwards 8:40 am - 9:15 am Discussion on causes of homelessness led by Marty Hartman, Executive Director, Mary's Place 9:15 am - 9:55 am Discussion on proposed subcommittees led by Task Force Chair Sharry Edwards 9:55 am - 10:00 am Good of the Order 10:00 am Adjourn. Thank you for your participation! CITY OF FEDERAL WAY HOMELESS TASK FORCE CHARGE MEMORANDUM TO: Homelessness Task Force (Sharry Edwards, Chair; Jeff Bellinghausen, vice -chair) FROM: Jim Ferrell, Mayor, City of Federal Way DATE: April 2, 2018 Thank you for your great civic spirit as shown by your participation in the new Homeless Task Force. As you know, the Federal Way City Council named homelessness as one of the three top issues on which the City should focus this year. As you also most certainly know, this is a multi -faceted, complicated issue that is facing municipalities throughout King County, the State of Washington, and indeed the entire nation. For that reason, I felt it important to set up a robust Task Force composed of people from diverse backgrounds and disciplines. Selection of each Task Force member was made carefully. Participation by each one of you is thus vital to success. The chair and vice -chair are prepared to lead the first several meetings with presentations by various Task Force members on the definition of homelessness, the state and effects of homelessness in Federal Way, currently available services, causes of homelessness and why it has become more prevalent, and answers to frequently asked questions. After the first several meetings, the Task Force will divide into working subcommittees as determined by the chair and vice -chair and individual expertise. After that point, the full Task Force will meet primarily to take and discuss subcommittee reports and thereby to form new subcommittees or to adjust the tasks and/or membership of the subcommittees at the discretion of the chair and vice -chair. Ultimately, my charge to the Task Force is to present to me, by December 21, 2018, a report containing: Findings about the nature of homelessness in Federal Way including: o Data on who is homeless or at imminent risk for homelessness o Available services and service providers o Specific effects on residents who are homeless o Specific effects on the community Conclusions about: o Causes of homelessness (in general and specifically in Federal Way) o Why homelessness has become more prevalent in general and in Federal Way o Duplications and gaps or expected gaps in services to the homeless in Federal Way o Access to services o What has worked and not worked in other communities A Strategic Plan of Action to guide the Federal Way community in responding to homelessness over the next one to five years including: o How best to reduce homelessness and the risk for homelessness o How best to serve our homeless residents o How best to address the effects on our community resulting from homelessness o Whether new state laws or city ordinances are needed o Roles that can/should be played by various entities o Where a permanent shelter could be located and what partners would be needed o Funding, including (but not limited to) use of $100,000 state grant o Public awareness o Definition of success Thank you again for your service. I look forward to our continued work together on this important issue. I am keenly aware of the value of time, and I know that all of you are busy people. Your volunteering of your precious time to this critical effort is thus extremely inspiring to me. I salute you and look forward to seeing the product of your invaluable joint effort.