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PRHSPSC MINS 05-08-2018City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday May 8, 2018 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Johnson, and Committee members Koppang and Moore Council Members in Attendance: Deputy Mayor Honda Staff Members in Attendance: Chief Hwang, Eric Rhoades, Assistant City Attorney, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jeff Watson, Community Services Manager, Sara Bridgeford CDBG/HS Coordinator, and Mary Jaenicke, Administrative Asst. II. Guests: Nick Bayard, Director of REACH Charissa Eggleston, Co -Director of HYPE, Hugo Cruz, HYPE. Chair Johnson called the meeting to order at 5:00pm Commission Comment: None Public Comment: Hugo Cruz from HYPE Federal Way recapped the community clean-up that was held on April 28. Mr. Cruz stated that the clean-up started at the former Sears store parking lot and it ended at Federal Way High School. The event ended an hour early because all of the bags were filled with trash. Charissa Eggleston, Co -Director of HYPE added that they found numerous needles on Pacific Highway, which they did not pick up. They would like to continue this event every month, and twice a month during the summer. The kids would also like to do clean-up at the parks. Sanetta Hunter encouraged Chief Hwang and the Council to create an Accountability Board for the Police Department. This board would hold officers accountable and also acknowledge those Police Officers that are doing a good job. She stated that she has some concerns about a few Police Officers. BUSINESS ITEMS Approval of Minutes Committee member Moore motioned to approve the April 10, 2018 minutes as written. Committee member Koppang seconded. Motion passed. Panther Lake Trail Construction Mr. Ikerd reviewed the Panther Lake Trail project for the committee. The Parks Department received authorization for the City Council in 2017 to bid the trail improvement project. There were many challenges along the way, and they were finally able to go out to bid in 2018. The City advertised the bid for three weeks and sent invitations to 11 contractors to bid on the trail project. Two contractors showed up to an on-site pre-bid meeting. The bids closed on April 24, and the City received no bids. Royal and Sons Construction wanted to bid on the project, but they were unable to get bonded for the entire project. Staff reviewed the purchasing polices with the Assistant City Attorney and he determined that the City can negotiate a package price with the contractor if no bids were received. Native Green Landscapes will hold the City contract, and Royal and Sons would be the sub -contractor. The parking lot will be bid separately. The bid for the trail construction is $644,665.00. Deputy Mayor Honda asked what the policy on the parking lot is going to be. Mr. Ikerd answered that the policy still needs to be discussed. Mr. Hutton added that there may be signage stating that this parking lot is intended for trail use only, no Aquatic Center parking. Committee member Moore moved to forward option 1 to the May 15, 2018 consent agenda for approval. Committee member Koppang seconded. Motion passed. K:\PRHSPS Committee\2018\05-08-2018 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 8, 2018 Summary Page 2 Panther Lake Trail Footbridge Mr. Ikerd reported that as a part of the loop trail design, a 50'pedestrian footbridge will be installed. Four companies submitted bids for the footbridge. The footbridge is made out of steel, and has a concrete deck. Contech Engineering Solutions, LLC submitted the lowest bid of $29,204.00. They are supplying the bridge, and the contractor will do the installation. After the contract is fully executed, the contractor will have 180 days to complete the project. Committee member Koppang moved to forward the bid acceptance and use of CIP funds to make the purchase of a 50' footbridge from Contech Engineering Solutions in the amount up to $35,319 and allow the City to enter into a purchasing agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. Ballistic Vest Partnership (BVP) Grant Chief Hwang reported that the Police Department applies for this grant on a yearly basis. The department requires the Police Officers to wear ballistic vests when they are in uniform. The vests cost approximately $1200 apiece. The life expectancy of the vest is five years. The grant will pay for half of the vests. In the year 2020 the department will have to purchase 56 vests. The total cost to the City of Federal Way is estimated to be $67,200.00. Committee member Koppang moved to forward the 2018 Ballistic Vest Partnership (BVP) Grant application and acceptance request to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. Pierce Transit Extra Duty Police Services Aueement The Pierce Transit Police contacted the City of Federal Way Police Department regarding hiring Federal Way Police Officers to work extra duty for Pierce Transit commuters. They want to enhance service for Pierce County residents coming into the Metro Transit Center and other bus stops in Federal Way. The extra service will be three hours in the early morning, and three hours in the late evening. The contract will expire December 31, 2018. Pierce County will pay the Officers overtime. Committee member Koppang moved to forward the Pierce Transit Extra Duty Police Services Agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES REACH Center Nick Bayard, Director of the REACH Center spoke about the REACH Center in Tacoma. It's a one-stop service provider that serves young people between the ages of 16-24. The center has a unique partnership and co -location model. There are 20 different agencies at the Center, and they serve approximately 2500 people a year. There has been some interest doing the same kind of model in Federal Way. Their biggest partner is Goodwill of the Olympics and Rainier Region, and they donate the space. The Center receives their funding from non -profits and colleges, and Goodwill donates the space. The non -profits that co - locate at REACH pay a fee, and that goes to the Centers operating budget. Over the years they added some of their own projects, and now get 55% of their funding from Government sources, 30% comes from partners and the rest from private sources. Deputy Mayor Honda asked if it would make more sense to add to the program at the REACH Center instead of re-creating that same sort of Center in Federal Way. Mr. Bayard answered that the biggest challenge for people is transportation, and that it would be a tremendous value to have a one-stop center in Federal Way, and he has heard that there is a desire to have more diversified services in Federal Way. The committee had a lengthy discussion regarding the Center, and how to get the process started in Federal Way. Chair Johnson stated this model fits item #7 on the Violence Prevention Steering Committee, which is teen employment. 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 8, 2018 Summary Page 3 Police Trainine Review Chief Hwang reviewed the Police Departments Bias -Based Training. The Federal Way Police Department is a Nationally Accredited agency. There are only seven agencies in the State of Washington that are Nationally Accredited. Within the National Accreditation, the Police Department meets the Gold Standard; this is the highest standard in terms of law enforcement accreditation. As part of being Nationally Accredited the Police Department must have a strategic plan to keep the organization healthy and keep the culture healthy. The Police Department provides fair and impartial policing by using a comprehensive approach to identifying unintended bias and reducing its impact. Chief Hwang reviewed the three sections of the comprehensive plan: 1) Education and Training, 2) Recruiting and Hiring, 3) Outreach to Diverse Communities. Chief Hwang stated that for an agency our size they have about 60-70 uses of force annually, and they have a very low number of complaints. When they do receive a complaint, they take it very seriously and do a thorough investigation. In the last four years, the Department has had one bias based complaint. Committee member Moore asked when was the last time the officer's participated in training and are they getting outside professionals to offer training. Chief Hwang answered that they do bias based training annually. A strategic planning workshop is also done annually. This workshop includes all of the officers that have a leadership role in the department and other department representatives also attend. High level people are brought in to discuss how to create a strong healthy culture. Goals and objectives are discussed at the workshop. Chief Hwang meets with every member of the Department annually. Homelessness Because the Homelessness Task Force meetings are closed meetings, Chair Johnson stated that the he would like to be kept informed about those meetings and would like to have it addressed at the PRHSPSC meetings. Deputy Mayor Honda stated that the Council needs to determine what the homelessness issue is. Deputy Mayor Honda and Chair Johnson have spoken with Dawn Zern from the Union Gospel Mission and they would like to do a needs assessment of the homeless in Federal Way. Deputy Mayor Honda added that they may not receive regular updates from staff regarding the task force, but homelessness was one of the three goals that Council set at their retreat. As a Council they need to know what homelessness is in Federal Way. Committee member Koppang stated that there needs to be clarity on what the desired outcome is. Deputy Mayor Honda and Chair Johnson will discuss this further on how to proceed with this issue. NEXT REGULAR MEETING June 12, 2018 ADJOURNMENT Meeting adjourned at 6:37p.m. 5