PRHSPSC MINS 05-08-2018City of Federal Way
City Council
PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday May 8, 2018
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Johnson, and Committee members Koppang and Moore
Council Members in Attendance: Deputy Mayor Honda
Staff Members in Attendance: Chief Hwang, Eric Rhoades, Assistant City Attorney, John Hutton,
Parks Director, Steve Ikerd, Parks Deputy Director, Jeff Watson, Community Services Manager, Sara
Bridgeford CDBG/HS Coordinator, and Mary Jaenicke, Administrative Asst. II.
Guests: Nick Bayard, Director of REACH
Charissa Eggleston, Co -Director of HYPE, Hugo Cruz, HYPE.
Chair Johnson called the meeting to order at 5:00pm
Commission Comment: None
Public Comment: Hugo Cruz from HYPE Federal Way recapped the community clean-up that was held
on April 28. Mr. Cruz stated that the clean-up started at the former Sears store parking lot and it ended at
Federal Way High School. The event ended an hour early because all of the bags were filled with trash.
Charissa Eggleston, Co -Director of HYPE added that they found numerous needles on Pacific Highway,
which they did not pick up. They would like to continue this event every month, and twice a month
during the summer. The kids would also like to do clean-up at the parks.
Sanetta Hunter encouraged Chief Hwang and the Council to create an Accountability Board for the
Police Department. This board would hold officers accountable and also acknowledge those Police
Officers that are doing a good job. She stated that she has some concerns about a few Police Officers.
BUSINESS ITEMS
Approval of Minutes
Committee member Moore motioned to approve the April 10, 2018 minutes as written. Committee
member Koppang seconded. Motion passed.
Panther Lake Trail Construction
Mr. Ikerd reviewed the Panther Lake Trail project for the committee. The Parks Department received
authorization for the City Council in 2017 to bid the trail improvement project. There were many
challenges along the way, and they were finally able to go out to bid in 2018. The City advertised the bid
for three weeks and sent invitations to 11 contractors to bid on the trail project. Two contractors showed
up to an on-site pre-bid meeting. The bids closed on April 24, and the City received no bids. Royal and
Sons Construction wanted to bid on the project, but they were unable to get bonded for the entire project.
Staff reviewed the purchasing polices with the Assistant City Attorney and he determined that the City
can negotiate a package price with the contractor if no bids were received. Native Green Landscapes will
hold the City contract, and Royal and Sons would be the sub -contractor. The parking lot will be bid
separately. The bid for the trail construction is $644,665.00. Deputy Mayor Honda asked what the policy
on the parking lot is going to be. Mr. Ikerd answered that the policy still needs to be discussed. Mr.
Hutton added that there may be signage stating that this parking lot is intended for trail use only, no
Aquatic Center parking. Committee member Moore moved to forward option 1 to the May 15, 2018
consent agenda for approval. Committee member Koppang seconded. Motion passed.
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 8, 2018 Summary
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Panther Lake Trail Footbridge
Mr. Ikerd reported that as a part of the loop trail design, a 50'pedestrian footbridge will be installed. Four
companies submitted bids for the footbridge. The footbridge is made out of steel, and has a concrete
deck. Contech Engineering Solutions, LLC submitted the lowest bid of $29,204.00. They are supplying
the bridge, and the contractor will do the installation. After the contract is fully executed, the contractor
will have 180 days to complete the project. Committee member Koppang moved to forward the bid
acceptance and use of CIP funds to make the purchase of a 50' footbridge from Contech
Engineering Solutions in the amount up to $35,319 and allow the City to enter into a purchasing
agreement to the May 15, 2018 consent agenda for approval. Committee member Moore seconded.
Motion passed.
Ballistic Vest Partnership (BVP) Grant
Chief Hwang reported that the Police Department applies for this grant on a yearly basis. The department
requires the Police Officers to wear ballistic vests when they are in uniform. The vests cost
approximately $1200 apiece. The life expectancy of the vest is five years. The grant will pay for half of
the vests. In the year 2020 the department will have to purchase 56 vests. The total cost to the City of
Federal Way is estimated to be $67,200.00. Committee member Koppang moved to forward the 2018
Ballistic Vest Partnership (BVP) Grant application and acceptance request to the May 15, 2018
consent agenda for approval. Committee member Moore seconded. Motion passed.
Pierce Transit Extra Duty Police Services Aueement
The Pierce Transit Police contacted the City of Federal Way Police Department regarding hiring Federal
Way Police Officers to work extra duty for Pierce Transit commuters. They want to enhance service for
Pierce County residents coming into the Metro Transit Center and other bus stops in Federal Way. The
extra service will be three hours in the early morning, and three hours in the late evening. The contract
will expire December 31, 2018. Pierce County will pay the Officers overtime. Committee member
Koppang moved to forward the Pierce Transit Extra Duty Police Services Agreement to the May
15, 2018 consent agenda for approval. Committee member Moore seconded. Motion passed.
COUNCIL DISCUSSION ON EMERGING ISSUES
REACH Center
Nick Bayard, Director of the REACH Center spoke about the REACH Center in Tacoma. It's a one-stop
service provider that serves young people between the ages of 16-24. The center has a unique partnership
and co -location model. There are 20 different agencies at the Center, and they serve approximately 2500
people a year. There has been some interest doing the same kind of model in Federal Way. Their biggest
partner is Goodwill of the Olympics and Rainier Region, and they donate the space. The Center receives
their funding from non -profits and colleges, and Goodwill donates the space. The non -profits that co -
locate at REACH pay a fee, and that goes to the Centers operating budget. Over the years they added
some of their own projects, and now get 55% of their funding from Government sources, 30% comes
from partners and the rest from private sources. Deputy Mayor Honda asked if it would make more sense
to add to the program at the REACH Center instead of re-creating that same sort of Center in Federal
Way. Mr. Bayard answered that the biggest challenge for people is transportation, and that it would be a
tremendous value to have a one-stop center in Federal Way, and he has heard that there is a desire to
have more diversified services in Federal Way. The committee had a lengthy discussion regarding the
Center, and how to get the process started in Federal Way. Chair Johnson stated this model fits item #7
on the Violence Prevention Steering Committee, which is teen employment.
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Police Trainine Review
Chief Hwang reviewed the Police Departments Bias -Based Training. The Federal Way Police
Department is a Nationally Accredited agency. There are only seven agencies in the State of Washington
that are Nationally Accredited. Within the National Accreditation, the Police Department meets the Gold
Standard; this is the highest standard in terms of law enforcement accreditation. As part of being
Nationally Accredited the Police Department must have a strategic plan to keep the organization healthy
and keep the culture healthy. The Police Department provides fair and impartial policing by using a
comprehensive approach to identifying unintended bias and reducing its impact. Chief Hwang reviewed
the three sections of the comprehensive plan: 1) Education and Training, 2) Recruiting and Hiring, 3)
Outreach to Diverse Communities. Chief Hwang stated that for an agency our size they have about 60-70
uses of force annually, and they have a very low number of complaints. When they do receive a
complaint, they take it very seriously and do a thorough investigation. In the last four years, the
Department has had one bias based complaint. Committee member Moore asked when was the last time
the officer's participated in training and are they getting outside professionals to offer training. Chief
Hwang answered that they do bias based training annually. A strategic planning workshop is also done
annually. This workshop includes all of the officers that have a leadership role in the department and
other department representatives also attend. High level people are brought in to discuss how to create a
strong healthy culture. Goals and objectives are discussed at the workshop. Chief Hwang meets with
every member of the Department annually.
Homelessness
Because the Homelessness Task Force meetings are closed meetings, Chair Johnson stated that the he
would like to be kept informed about those meetings and would like to have it addressed at the
PRHSPSC meetings. Deputy Mayor Honda stated that the Council needs to determine what the
homelessness issue is. Deputy Mayor Honda and Chair Johnson have spoken with Dawn Zern from the
Union Gospel Mission and they would like to do a needs assessment of the homeless in Federal Way.
Deputy Mayor Honda added that they may not receive regular updates from staff regarding the task force,
but homelessness was one of the three goals that Council set at their retreat. As a Council they need to
know what homelessness is in Federal Way. Committee member Koppang stated that there needs to be
clarity on what the desired outcome is. Deputy Mayor Honda and Chair Johnson will discuss this further
on how to proceed with this issue.
NEXT REGULAR MEETING
June 12, 2018
ADJOURNMENT
Meeting adjourned at 6:37p.m.
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