2018-06-19 Council MIN - Regular CITY OF
Federal Way
CITY COUNCIL
REGULAR MEETING MINUTES
Council Chambers - City Hall
June 19, 2018 — 7:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:04 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember
Lydia Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran,
Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini
Duclos.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Heritage Tree Program
Dominic Barrera, Executive Director of Plant Amnesty, provided information on their program which
was founded in 1987 and has grown in the last 30 years. He noted the goals of the program are to
raise awareness of significant trees in the region. He highlighted the partnership program with the City
of Seattle, which they hope to mirror in Federal Way.
Councilmembers were very receptive to the presentation; they thanked Mr. Barerra and asked
clarifying questions regarding funding, ongoing costs and parameters of tree selection. Mayor Ferrell
noted there seems to be Council support to ask the City Attorney and Parks Departments to draft an
agreement to bring back to Council Committee at a future meeting.
b. Mayor's Emerging Issues and Report
Mayor Ferrell reported on the recent agreement signed between Centerstage and the city which
extends the management contract for two months and extends a grant through the Violence
Prevention Steering Committee.
Mayor Ferrell was pleased to report the Foreign Consular Association of Washington met at the
Performing Arts and Event Center this afternoon with over one hundred representatives discussing
economic development opportunities. He extended kudos to Economic Development Director Tim
John who spoke at the event.
Federal Way City Council Regular Minutes Page 1 of 6
June 19, 2018
Mayor Ferrell recently announced plans to rename S 320th Street, officially as Veterans Way. He is
proposing to rename the road from Military Road in the east to Hoyt Road in the west. This will need
council approval through committee, followed by Council. He would like to see it become effective
next Memorial Day, May 2019.
Parks Director John Hutton invited everyone to the 25th Red,White and Blues Festival at Celebration
Park on July 4. He noted the event opens at 4:00 p.m.with fireworks at approximately 10:15 p.m.The
event is free and family friendly and while there is parking, he encouraged carpools. He reminded
citizens to leave pets at home; but to come and enjoy the many performances and activities.
Mayor Ferrell congratulated Judge Rebecca Robertson who was recently installed as the President of
the District and Municipal Court Judges Association, which represents 206 judges in Washington
State.
The Mayor announced there will be a press conference to announce"Spotlight on the Arts",a season
preview for the Performing Arts and Event Center on June 20 at 6:00 p.m.
He noted the Panther Lake Trail Ceremonial Groundbreaking will be June 21 at 10:00 a.m. Parks
Director John Hutton provided more detail on this event, and thanked Deputy Director Steve Ikerd for
for all his hard work on this project.
Mayor Ferrell reported on a very successful "Let's Paint" volunteer event on June 9. He thanked
Shelley Pauls and her husband Dwight for coordinating the event. Together the group of volunteers
painted close to 1,400 feet of fence lining 320th. He thanked local sponsors who donated the paint
and paint brushes. He reported on attending the"Rise with Us"Special Olympic Rally on June 9 at the
Farmers Market; the Ace Hardware Ribbon Cutting Ceremony on June 15; and the 29th Annual Flag
Day Celebration on June 16.
4. CITIZEN COMMENT
Angela Basler, Managing Director of Centerstage, thanked the Mayor and Council for listening
and their support. She extended her additional thanks to Parks Director John Hutton and
Assistant City Attorney Eric Rhoades. Centerstage is committed to this community and is excited
for their future.
Trista Duval thanked the Councilmembers for the conversations she has had with individual
Councilmembers. The city and community are very important to her and although they face a
tough road ahead, they will keep moving forward with a leap of faith.
Gerald Knutzen spoke on behalf of Historical Society of Federal Way, commented on the current
situation with the Camp Kilworth property. He would like to see the property and the historical
cabin retained for the youth in the community as it was intended.
Joanne Piquette spoke regarding the Performing Arts and Event Center management contract.
She gave suggestions on items she would like the city to address including fees and signage.
Dana Hallaway spoke regarding the Performing Arts and Event Center contract. She questioned
how the Native American Culinary Institute will fit into the management plan.She also restated her
ongoing opposition to IRG building warehouses on the former Weyerhauser property.
Douglas Kon asked Council to address the illegal camping issue he has witnessed near Federal
Way High School.
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June 19, 2018
Mayor Ferrell asked Deputy Chief to contact Mr. Kon regarding his concerns.
Autumn Gressett, SAVOR employee, spoke on behalf of her employer SMG who currently holds
the food vendor contact. She stated she was shocked and disappointed with the recent
development to move in a different direction with the PAEC; however she thanked the Council
and city for their time. She offered to pass along any comments or issues to her superiors.
Norma Blanchard provided information regarding a recent issue in her neighborhood regarding
logging and tree removal. She would like more assistance from the Code Compliance Division.
Richard Pierson, Board member of "Save the Weyerhaeuser Campus", spoke in continued
opposition to the proposals of IRG on the former Weyerhaeuser property.
Tim Cook, 20 year resident of the North Lake, thanked Community Development Director Brian
Davis for the update at the last meeting. He feels the property owners (IRG) rights have been
diminished over the last few years. He feels everyone should be treated equally under the law.
Lamont Styles would like to become more engaged with the Councilmembers and what they stand
for in the community. He would also like to see increased after-school and youth programs to give
kids a place to go and something to do.
Allison Taylor stated she was disappointed with the lack of support by Councilmembers at a
recent Youth Forum. She would like to see the Sears building be repurposed and suggested a
indoor market with small individual businesses. She spoke strongly against the idea of renaming
S 320th Street to Veterans Way; she feels the taxpayer money can be better spent.
5. CONSENT AGENDA
a. Minutes: May 29, 2018 Special Meeting; June 5, 2018 Regular and Special Meeting
b. Resolution: Retreat Meadows Final Plat Approval APPROVED RESO#18-737
c. LED Street Light Conversion Project- 30% Design Status Report
d. Puget Sound Gateway Program (SR167 and SR509 Completion Projects) Local
Funding and Phasing - Memorandum of Understanding
e. Pacific Hwy South HOV Phase 5 -Additional Funding for Construction Administration
f. Panther Lake Trail Pervious Concrete Construction Contract
DEPUTY MAYOR HONDA MOVED APPROVAL OF ITEMS A THROUGH F ON THE CONSENT
AGENDA; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
6. PUBLIC HEARING
At 8:12 p.m. Mayor Ferrell opened the public hearing regarding the 2019-2024 Transportation
Improvement Plan.
a. Resolution: Adoption of 2019-2024 Transportation Improvement Plan APPROVED
Federal Way City Council Regular Minutes Page 3 of 6
June 19, 2018
RESO#18-738
City Traffic Engineer Rick Perez briefed Council on the 2019-2024 Transportation
Improvement Plan which outlines a 6-year plan for transportation related capital
projects. This plan must be updated annually and is a requirement for grant eligibility.
Mr. Perez reviewed the prioritization criteria for the projects on the list. The completed
project coming off the list is SR 509: 11th Place S — 16th Avenue S. New projects
include the citywide adaptive traffic signal control system phase III.
•
As points of clarification, Mr. Perez noted each project undergoes their own review
under SEPA and NEPA when applicable.
No citizen comments were received.
COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING;COUNCILMEMBER
MOORE SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
CouncilmemberAssefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember TranY es
COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED RESOLUTION;
COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Ductos yes
Councilmember Tran yes
7. COUNCIL BUSINESS
a. 2018 National Highway System (NHS) Preservation Project (16th Ave S and SW
Campus Drive) Bid Award, Acceptance of Additional Grant Funding, and Authorization
to Transfer Funds
Deputy Public Works Director Desiree Winkler briefed Council on this project.She noted staff
originally received four bids for the project which all came in significantly above the available
project budget. Staff then worked to obtain additional grant funds in the amount of$500,000
with the contingency that the project moves forward on its current timeline. In response to
questions, she noted this project is funded out of the Arterial Overlay budget and no General
Fund dollars are being utilized for this project.
Ms.Winkler noted staff and Mayor recommendations are to accept the additional grant money
and move forward with the project as bid.
COUNCILMEMBER KOPPANG MOVED TO AWARD THE 2018 NHS PRESERVATION PROJECT
(16TH AVE S AND SW CAMPUS DRIVE) BID AWARD TO MILES RESOURCES, LLC, THE
LOWEST RESPONSIVE, RESPONSIBLE BIDDER IN THE AMOUNT OF $2,673,494.00 AND
APPROVE A 4.7%CONTINGENCY OF$127,006 FOR A TOTAL OF$2,800,500,AND AUTHORIZE
THE MAYOR TO EXECUTE THE CONTRACT; ACCEPT AND ADDITIONAL $500,000.00 OF
FEDERAL GRANT FUNDING;AND AUTHORIZE THE TRANSFER OF$200,000 FROM THE SWM
CAPITAL IMPROVEMENT FUND TO THIS PROJECT;SECOND BY COUNCILMEMBER MOORE.
Federal Way City Council Regular Minutes Page 4 of 6
June 19, 2018
The motion passed unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
b. Spectra Venue Management Contract for Management of Performing Arts & Event
Center
City Attorney Ryan Call introduced Peter Zingoni,Vice President of Business Development for
Spectra. He also introduced Tim Savona, General Manager and Regional VP for Spectra,and
Mike Langrude, General Manager of Food and Hospitality at Green River College. Mr.Zingoni
of Spectra briefed Council on the history and background of the company, along with the
services they intend to offer at the Performing Arts and Event Center. He noted Spectra has
more than 190 clients in the United States and Canada including over 320 facilities. They
currently manage multiple facilities in the region including Angel of the Winds Arena in
Everett; Vancouver Island Conference Center,Abbotsford Centre;
Green River College and
the Clark County Event Center. Their experience includes 30 Performing Arts Centers and 50
Convention and Conference Centers across the country.
The scope of services offered for the PAEC include: Booking; Marketing and Sales; Finance;
Management of Ancillary Services; Customer Service; Food and Hospitality Services;
Ticketing; Corporate Partnerships; Human Resources; and Legal and Risk Management.
Mr. Zingoni touched on the company training and programs which includes a mentorship
program. Spectra has proven connections with partners such as Live Nation;AEG Presents;
FELD Entertainment; Nederlander Concerts; VStar Entertainment Group; and Jam
Theatricals. He also discussed working with Tacoma City Ballet; Federal Way Symphony;
Federal Way Chorale; Arts 4 Youth; Jet Cities Chorus; Harmony Kings and the Federal Way
Youth Symphony Orchestra as community partners.
He reviewed the financial proposal including the term; management fee; incentive fee;
commercial rights; and capital investment.
City Attorney Call addressed the previous question during citizen comments regarding the
Native American Culinary Institute. He noted Spectra is aware of this issue and has agreed to
work in good faith as this process and program moves forward.
The Council thanked the gentlemen for their time and thorough presentation.Councilmembers
asked various clarifying questions regarding the future opportunity, marketing plan, further
utilization of the events space, and transition plan.
DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED CONTRACT WITH GLOBAL
SPECTRUM, L.P. DBA SPECTRA VENUE MANAGEMENT TO PROVIDE MANAGEMENT
SERVICES AT THE PERFORMING ARTS AND EVENT CENTER AND TO AUTHORIZE THE
MAYOR TO TAKE THOSE ACTIONS NECESSARY TO TRANSITION TO SPECTRA
MANAGEMENT OF THE FACILITY; COUNCILMEMBER MOORE SECOND. The motion passed
unanimously as follows:
Deputy Mayor Honda yes Councilmember Koppang yes
Councilmember Assefa-Dawson yes Councilmember Moore yes
Councilmember Johnson yes Councilmember Duclos yes
Councilmember Tran yes
Federal Way City Council Regular Minutes Page 5 of 6
June 19, 2018
8. COUNCIL REPORTS
Councilmember Duclos announced the upcoming Finance, Economic Development, Regional Affairs
Committee (FEDRAC) meeting is scheduled for June 26 at 4:30 p.m. She also indicated FEDRAC
has scheduled Special Meetings for the second Monday of the next four months to brainstorm and
discuss revenue options.
Councilmember Moore announced an upcoming Lunch and Listening session at Billy McHale's on
June 24 at 1:00 p.m. He reported on past Lodging Tax Advisory Committee (LTAC) meeting. He is
content with Centerstage contract and appreciative of the Homelessness Task Force documents
being posted on the city website.
Councilmember Koppang extended an invitation to the Land Use Transportation Committee(LUTC)
meeting on July 2. He attended the grand opening of the Ace Hardware store off of Pacific Highway
near S 306th Street and the Centerstage fundraiser expressing excitement for each.
Councilmember Tran recognized Councilmember Moore for his work with helping to get the
Homelessness Task Force documents online. He feels it will increase public trust and engagement.
Councilmember Johnson shared that the Youth Forum was a success and he met many politically
conscious youth who provided great feedback on how to engage the public. He highlighted
discussions from the Parks Recreation, Human Services, Public Safety (PRHSPS) Committee
meeting. He thanked Mayor Ferrell for his work with Centerstage and the Homelessness Task Force.
Councilmember Assefa-Dawson attended the Sound Cities Association Public Issues Committee
meeting where the Committee to End Homelessness Draft Strategic Report was shared. She
indicated the answers to surveys and the associated percentages are very telling. She would like
Federal Way to have representation on the Regional Affordable Housing Task Force.
Deputy Mayor Honda spoke about Flag Day and thanked Boy Scout Troup#361 for their assistance
with short notice. She expressed appreciation for the agreement made between Centerstage and the
city and would like to see other local art groups receive reduced rental rates. She will be attending the
King County Board of Health meeting on June 21.
9. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting at 9:48 p.m.
Attest:
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ZjiI
Otith
ph:nie Courtney
City Clerk
Approved by Council:011-03-2.4a
Federal Way City Council Regular Minutes Page 6 of 6
June 19, 2018