LUTC PKT 08-06-2018 Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Jesse E. Johnson, Member Mercedes Tenuta, Administrative Assistant II
Hoang V. Tran, Member (253) 835-2701
City of Federal Way
City Council
Land Use & Transportation Committee
August 6, 2018 City Hall
5:00 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes each)
3. COMMITTEE BUSINESS
Topic
Title/Description
Presenter
Page
Action
or Info
Council Date
Time
A. Approval of Minutes: July 2, 2018
Tenuta 3 Action N/A 5 min
B. 2019 Asphalt Overlay Program - Preliminary
Project List and Authorization to Bid
Huynh 7 Action August 14, 2018
Consent
10 min
C. Enterprise ’18 NTS – 6th Avenue SW
(SW 356th Street to SW 368th Street)
Preston 15 Action August 14, 2018
Consent
5 min
D. RESOLUTION: Solid Waste & Recycling
Collection Services Procurement Process
Van Orsow 21 Action August 14, 2018
Consent
10 min
E. Adaptive Traffic Signal Control System
Phases I & II – Authorization for Bids &
Proposals
Perez 29 Action August 14, 2018
Consent
5 min
F. Performing Arts and Event Center –
Project Acceptance
Walsh 31 Action August 14, 2018
Consent
5 min
G. Performing Arts and Event Center –
Authorization to Bid Production Lighting
Fixtures Acquisition
Walsh 33 Action August 14, 2018
Consent
5 min
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be Monday, September 10, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT
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2
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
City of Federal Way
City Council
Land Use & Transportation Committee
July 2, 2018 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in Attendance: Deputy Mayor Susan Honda and Councilmember Lydia Assefa-Dawson.
Staff in Attendance: Public Works Director Marwan Salloum, Economic Development Director Tim Johnson, Community
Development Director Brian Davis, Deputy Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Planning
Manager Robert “Doc” Hansen, City Traffic Engineer Rick Perez, Surface Water Manager Theresa Thurlow, Water Quality
Coordinator Mindi English, Principal Planner Margaret Clark, Senior Planner Dave Van De Weghe, Street Systems Engineer Jeff
Huynh, and Administrative Assistant II Mercedes Tenuta.
1.CALL TO ORDER: Chair Koppang called the meeting to order at 5:04 p.m.
2.PUBLIC COMMENT: Chair Koppang advised that due to the public being solely represented by members of the Planning
Commission, their comments will be taken after Item C (ORDINANCE: Amending Title 19 FWRC Related to Self-Service
Storage Facilities and Design Guidelines) is presented.
3.COMMITTEE BUSINESS:
Topic Title/Description
A.Approval of Minutes: June 4, 2018
Committee approved the June 4, 2018 LUTC minutes as presented.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0
B.Pavement Management System Program Overview Update
Street Systems Engineer, Jeff Huynh, presented a brief background stating that the City’s pavement
infrastructure is rated on a bi-annual basis using the Pavement Condition Index (“PCI”). The annual street
overlay selection criteria consists of overall PCI ratings, street classifications, traffic volume, available budget,
staff recommendations, and council approval. Since 2007, the City’s PCI has dropped nine (9) points due to
inflation and reductions in the annual overlay budget. The optimum, most cost-effective time for pavement
rehabilitations is a recommended PCI of 55-65. Mr. Huynh presented picture examples of various PCI pavement
conditions as well as outlined the cost to rehabilitate pavement vs. PCI and PCI vs. pavement deterioration and
life cycle costs.
Mr. Huynh, Committee members, Public Works Director Marwan Salloum, and Councilmember Assefa-Dawson
held a brief discussion regarding the use of crack sealing and criteria for grant applications.
Committee forwarded the addition of a presentation regarding the Pavement Management
System Program to the July 17, 2018 City Council Agenda.
•Moved: Koppang
DRAFT
3
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
•Seconded: Tran
•Passed: 3-0 unanimously
C.ORDINANCE: Amending Title 19 FWRC Related to Self-Service Storage Facilities and Design
Guidelines
Planning Manager, Robert “Doc” Hansen, gave a brief background regarding projected self-storage units within
the City. Due to applications being received that would nearly triple the amount self-storage facilities, a
moratorium was enacted in October 2017 with the purpose to conduct research as to why this was occurring in
Federal Way and to figure out what would be required in the City.
Mr. Hansen stated that staff performed research and after speaking to a number of developers, the need for
more storage units in the City of Federal Way is based on the square footage per capita. The staff
recommendation was geared toward adopting design standards and how it ties in with the goals and vision of
the City. Mr. Hansen outlined a current status of existing facilities compared to how many are proposed.
Senior Planner, Dave Van De Weghe, outlined the ordinance in two parts: Design standards and the
determination of where to allow self-storage units.
Currently the two districts where the City allows self-storage are the Commercial Enterprise (CE) and Community
Business (BC) districts. The proposed ordinance would remove self-storage from the list of permitted uses in the
Neighborhood Business (BN) district due to the comprehensive plan specifically identifying the importance of
protecting residential uses. Businesses in this district generally abut residences and subdivisions and the
comprehensive plan designates this district as being specifically pedestrian and neighborhood scale businesses.
With regards to design standards, Mr. Van De Weghe presented existing standards by zoning district using a
table, pictures of existing facilities and the six main changes to the design standards as follows:
•Emulate multifamily or office buildings
•Window/transparency
•Roofline variations
•Limit façade length (100 ft. max)
•Hide storage unit doors
•Fencing requirements (prohibit chain link)
Mr. Van De Weghe outlined the ordinance schedule, ending with the second reading at the August 14, 2018
council meeting.
Chair Koppang invited the Planning Commissioners to proceed with public comments.
Commissioner Lawson Bronson read aloud a letter that was e-mailed to the committee earlier in the day. The
letter outlined the concerns of the Planning Commission surrounding the proposed ordinance and its design
standard changes. The Planning Commission voted 6-0 to not to adopt the staff recommended changes.
Commissioner Dawn Meader-McCausland spoke in agreement that the City could benefit from adopting higher
design standards but expressed concerns with the long-term planning process and the use of moratoriums. She
outlined her specific concerns with the proposed design changes.
Commissioner Tim O’Neil expressed concerns regarding the lack of limitations on permits to the self-storage
industry, regulating what the facilities look like rather than how many are in the city, and how many hours the
planning department staff has spent on the subject.
Diana Noble-Gulliford expressed concerns with the rationale to eliminate self-storage in the BN zone, the need
for private investment in those areas, and the potential to avoid moratoriums in the future.
Mr. Van De Weghe, Mr. Hansen, Committee members, and Councilmember Assefa-Dawson held a robust
discussion and asked clarifying questions regarding the energy consumption for the new design, safety
4
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
issues/concerns, the potential to allow facilities in the BN zone, the market demand in the area and need for
self-storage facilities within the city, perimeter and parking lot landscaping standards, and the ordinance
timeline in relation to the moratorium ending on September 5, 2018.
Chair Koppang clarified with Mr. Van De Weghe that the ordinance applies standards to self-storage facilities
that have not been applied previously and aligns the standards to match current design standards for
surrounding buildings.
Chair Koppang thanked the Planning Commission members for their information and for attending the meeting.
Committee forwarded the proposed ordinance to First Reading on July 17, 2018.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
D.Authorization to Apply for a Department of Ecology Water Quality Grant – Water Quality
Assessment and Monitoring Plan Project
Water Quality Coordinator, Mindi English, provided a background for the combined water quality grant which
would assess the City’s surface water quality and create a monitoring plan. Ms. English presented the project
estimate, grant funding amount, and grant timeline. State and Federal policies were explained as well as
designated uses identified. Ms. English outlined the monitoring that the city currently conducts, the current
status of city waterbodies, and the benefits of creating a water quality monitoring plan.
Committee forwarded Option #1 (Authorize SWM staff to apply for a Department of Ecology
Grant and return to LUTC and Council to accept funds if awarded) to the July 17, 2018 Council
Consent Agenda for approval.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
E.2019/2020 Surface Water Maintenance and Services Contract – Authorization to Bid
Surface Water Manager, Theresa Thurlow, gave a brief background of the City’s requirement to conduct regular
inspections and maintenance of public stormwater catch basins, inlets and manholes. She explained what vactor
services are and what SWM facilities use vactor services. The current contract was originally awarded in 2013
and amended 3 times since then, while maintaining the same rates from 2013. Ms. Thurlow outlined the reasons
behind the amendments as well as presented the overall available budget the 2019-2020 contract.
Committee forwarded Option #1 (Authorize staff to bid the proposed 2019-2020 Surface Water
Maintenance and Services Contract and return to LUTC and Council for authorization to award
the contract within the available project budget to the lowest responsive, responsible bidder) to
the July 17, 2018 Council Consent Agenda for approval.
•Moved: Tran
•Seconded: Johnson
•Passed: 3-0 unanimously
F.Authorization to Apply for Transportation Improvement Board Grants
City Traffic Engineer, Rick Perez, provided a brief background stating that grant applications are due in August
and staff meet with TIB staff and carefully review the funding criteria to determine the best chance for success.
Three applications are proposed as follows:
•Lakota MS and Park Sidewalk (design & construction)
•Military Rd S @ S 298th St Compact Roundabout (construction)
•21st Ave S – S 314th to S 316th St Pedestrian Connection (Grand Staircase) (portion of construction)
5
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835-2701
Mr. Perez provided estimated project costs, potential grant funds, and proposed City match.
Committee forwarded Option #1 (Approve the submittal of Transportation Improvement Board
grant applications) to the July 17, 2018 Council Consent Agenda for approval.
•Moved: Johnson
•Seconded: Tran
•Passed: 3-0 unanimously
G.Local Safety Plan
City Traffic Engineer, Rick Perez, provided a background stating WSDOT split the Highway Safety Improvement
Program funding into two subcategories: Spot Improvements and Systemic Improvements. Spot improvements
consist of specific locations such as roundabouts. Systemic Improvements requires the preparation of a Local
Safety Plan to be consistent with WSDOT’s Highway Safety Plan which is based on goals to eliminate serious and
fatal injury collision within the state over the next 20 years.
The City is highly encouraged to use the Federal Highway Administration systemic safety project selection
process which differs from the traditional selection process. Mr. Perez explained that the traditional methodology
evaluates corridors and intersections by the number of collisions, collision rate, and severity rate whereas the
systemic methodology evaluates collisions for common risk factors, addresses locations with similar risks, and
applies cost-effective countermeasures system-wide. The systemic methodology consists of identifying focus
crash types and risk factors, screen and prioritize locations, selecting countermeasures, prioritize projects,
identify funding and implement, and
Mr. Perez identified the top two collision types in the City as “Hit Pedestrian” and “Hit Fixed Object” and
explained the risk factors and countermeasure selections for each type which included leading pedestrian
intervals, omitting flashing yellow arrow during pedestrian phases, installing street lighting and refuge islands,
upgrading curve warning signs to new standards, and conducting additional site-specific analysis.
Mr. Perez, Deputy Mayor Honda, and Chair Koppang asked clarifying questions regarding whether the collisions
were near schools or involved DUIs, what the leading pedestrian interval countermeasure entails, and the
potential to use variable pedestrian phases using a new technology in the future.
4.OTHER
5.FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on August 6, 2018 at 5:00 p.m. in City Hall Council Chambers.
6.ADJOURNMENT: The meeting was adjourned at 7:26 p.m.
Attest: Approved by Committee:
Mercedes Tenuta, Administrative Assistant II
6
COUNCIL MEETING DATE: August 14, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2019 ASPHALT OVERLAY PROGRAM PRELIMINARY PROJECT LIST AND AUTHORIZATION TO BID
POLICY QUESTION: Should the Council approve the 2019 Asphalt Overlay Program Preliminary Project List,
and authorize staff to proceed with the design and bid of the proposed 2019 Asphalt Overlay Program?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer
MEETING DATE: August 6, 2018
D
D
Public Hearing
Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated August 6, 2018.
Options Considered:
1. Approve the list of streets for the 2019 Asphalt Overlay Project as presented. Furthermore, authorize
staff to bid all or part of the 2019 Asphalt Overlay Project, returning with a request for permission to
award the project within the available 2019 Asphalt Overlay Budget to the lowest responsive,
responsible bidder.
2. Direct staff to modify the preliminary list and return to Committee for further action.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the August 1
Consent Agenda for ap al.
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the August 14, 2018 City
Council consent agenda for approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee
Member
Hoang Tran, Committee
member
PROPOSED COUNCIL MOTION: "I move to approve the list of streets for the 2019 Asphalt Overlay Project as
presented. Furthermore, authorize staff to bid all or part of the 2019 Asphalt Overlay Project, returning with a
request for permission to award the project within the available 2019 Asphalt Overlay Budget to the lowest
responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017
7
COUNCIL BILL #
15T reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee
Jim Ferrell, Mayor . \ \ ._._
Marwan Salloum, P .E., Public Works Directo~
Jeff Huynh, Street Systems Engineer <ltf
SUBJECT: 2019 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
FINANCIAL IMPACTS:
This Project is Fully Funded in the capital Improvement Budget (Project 102). Total available budget for 2019
is $1,680,267. See available budget break down below.
BACKGROUND:
Public Works staff has developed a list of recommended streets for the 2019 Asphalt Overlay Program. The
total estimated budget for the program is $1,680,267 and is comprised of the following:
• 2019 Proposed Overlay Budget
Fuel Tax
Real Estate Excise Tax
• 2019 Structures Budget -Street Fund
• 2018 Carry Forward (estimate)
TOT AL FUNDING AVAILABLE
$501,000
$1,013,000
$166,267
$0.00
$1,680,267
The transfer of the $166,267 from the structures budget is for the City's annual Sidewalk Maintenance
Program, and will cover the costs associated with the replacement of substandard wheelchair ramps, and
repairing existing curb, gutter, and sidewalks within the overlay project area.
The following is a preliminary list of streets to be included in the 2019 Asphalt Overlay Program. The streets
were selected using the City's Pavement Management System and were verified by field reconnaissance. The
costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity
map and more detailed area maps are attached for your information.
SCHEDULE DESCRIPTION AMOUNT
A 1st Ave S (S 356th St to S 363rd Pl) $418,197
B S 336th St (10th Pl S to 18th Ave S) $579,441
C 1st Ave S (S 312th St to S 301st St) $575,426
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $1,573,064
Construction Contingency $0.00
Pavement Management System $50,000
In-house Design $60,000
Construction Administration $100,000
Printing and Advertising $4,000
ESTIMATED TOTAL PROGRAM COST: $1,787,064
8
August 6, 2018
Land Use and Transportation Committee
2019 Asphalt Overlay Program
Page 2 of2
The estimated cost of $1,787,064 is a preliminary figure used for estimating purposes only and includes
construction administration, in-house design and construction management, printing and advertising. The
2019 Asphalt Overlay Project will be awarded within the available overlay program budget.
Once Council approves the list of streets for the Overlay Program, staff will begin the final design. The
anticipated date for advertising is January 2019, with construction beginning in April 2019.
9
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DesMoines
Edgewood
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City of Federal Way
´This map is intended for use as a graphical representation.The City of Federal Way makesno warranty as to its accuracy.
Map Date: July 2018City of Federal Way33325 8th Ave SFederal Way, Wa. 98003(P)253-835-7000(W)www.cityoffederalway.com
A
Legend:
ABC
C
B
2019 ASPHALT OVERLAYPRELIMINARY PROJECT LIST
10
City of Federal Way
´This map is intended for use as a graphical representation.The City of Federal Way makesno warranty as to its accuracy.
Map Date: July 2018City of Federal Way33325 8th Ave SFederal Way, Wa. 98003(P)253-835-7000(W)www.cityoffederalway.com
Legend:
A
A
2019 ASPHALTOVERLAY PROJECTPRELIMINARY SCHEDULE A
1S
T
A
V
E
S
S 356TH ST
S 363RD ST
11
City of Federal Way
´This map is intended for use as a graphical representation.The City of Federal Way makesno warranty as to its accuracy.
Map Date: July 2018City of Federal Way33325 8th Ave SFederal Way, Wa. 98003(P)253-835-7000(W)www.cityoffederalway.com
Legend:
B
B
2019 ASPHALTOVERLAY PROJECTPRELIMINARY SCHEDULE B
PA
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S 336TH ST 18
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12
City of Federal Way
´This map is intended for use as a graphical representation.The City of Federal Way makesno warranty as to its accuracy.
Map Date: July 2018City of Federal Way33325 8th Ave SFederal Way, Wa. 98003(P)253-835-7000(W)www.cityoffederalway.com
Legend:
C
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2019 ASPHALTOVERLAY PROJECTPRELIMINARY SCHEDULE C
1S
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SW DASH P
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13
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14
COUNCIL MEETING DATE: August 14, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ENTERPRISE '18 NTS -6TH A VENUE SW (SW 356TH STREET TO SW 368TH STREET)
POLICY QUESTION: Should the Council approve the installation of six (6) Speed Humps on 61h Avenue SW
between SW 356th Street and SW 368th Street?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: Erik Preston, P .E., Senior Traffic Enginee
MEETING DATE: August 14, 2018
0
0
Public Hearing
Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated August 6, 2018
Options Considered:
1. Authorize the installation of six (6) Speed Humps on 61h Avenue SW between SW 356th Street and SW 368th
Street.
2. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Augus
Council consent agenda for approval.
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the August 14, 2018 consent agenda for
approval.
Mark Koppang,
Committee Chair
Jesse Johnson,
Committee Member
Hoang Tran,
Committee Member
PROPOSED COUNCIL MOTION: "I move to authorize the installation of six (6) speed humps on 61
" Avenue SW
between SW 3561h Street and SW 368" Street."
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READlNG (ordinances only)
REVISED-12/2017
15
COUNCIL BlLL #
First reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
SUBJECT:
August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee
Jim Ferrell, Mayor t\h ----
Marwan Salloum, P.E., Public Works Direct~
Erik Preston, P .E., Senior Traffic Engineer ~
Enterprise '18 NTS -6th Ave SW (SW 3561h St to SW 368th St)
FINANCIAL IMPACTS:
This project was included and is projected to be completed within the approved budget under the Neighborhood
Traffic Safety Program (NTS). In accordance with the approved budget this project is funded by the Streets
Fund. Upon completion of this project, ongoing costs associated with operations and maintenance will be
performed and funded through Streets and Traffic Division maintenance. Funding requirements for operations
and maintenance of infrastructure is reviewed and adjusted as required during the budget process.
The currently allocated NTS budget is $50,000 per year with $20,000 designated specifically for school NTS
and/or school safety related improvements. Currently, one NTS project has been built in 2018 at a cost of
$15,000, leaving $35,000 still available for 2018. The estimated cost of this project is approximately $22,500
which exceeds the $15,000 per neighborhood per year budget limitation policy guideline. If this project is
constructed, it would leave $12,500 available in the 2018 NTS budget.
There is one more NTS project going to ballot that is eligible for construction in 2018 in the Sherwood Forest
attendance area. The Council has the option to phase the construction of one or both of these projects to stay
within the 2018 budget, and delay the construction of some devices until 2019.
BACKGROUND:
Residents along 6th Ave SW south of SW 356th Street submitted a petition on April 6, 2018 requesting safety
enhancements to control vehicle speeds and improve pedestrian safety along 6th Ave SW. Traffic studies were
conducted in April and May of 2018, and the results are as follows:
• Roadway Classification : 61
" Ave SW -Minor Collector
• Average Daily Traffic (ADT): 1,115
• 851
" percentile speed: 38. 7 mph
• Total collisions (last 5 years): I
• Injury Collisions: 0
85% Daily Park or # of 5 yr. # of 5 yr. Total Street Speed Traffic School Collisions Injury/Fatal Score (mph) Collisions
6m Ave SW (near 35824) 38.7 1,115 No 0 0 -
/Local Street, 25moh)
6m Ave SW (south of SW 363ra Pl) 35.1 653 No 1 0 -
(Local Street, 25mnb)
Points Scored 3.0 0.5 0 0 0 3.5
Based on the current adopted NTS installation criteria (per table below), the petition scored 3.5 total severity
points. This meets the minimum 3.0 severity points to qualify for the installation of traffic calming devices.
16
(6th Ave SW) Minor Collector Street NTS Criteria
Point 85th Percentile Average Daily Location 5-Year Collision History
Scale Speed Traffic (ADT) School/Park Total Injury Fatal
0.0 0 -25 0 ·-1,000 No 1 --
0.5 26-27 11001 -11800 Yes 2 --
1.0 28-29 1,801 -2,600 -3 1 -
1.5 30-31 2,601 -3,400 -4 --
2.0 32-33 3,401 -4,200 -5 2 1
2.5 34-35 4,201 -5,000 -6 --
3.0 36+ 5,001+ -7+ 3+ 2+
A neighborhood traffic safety meeting was held on May 22, 2018. The more than 23 attendees all agreed that
reducing speeding along the entire length of 6th Ave SW, especially around school bus stops, was a high
priority. Unnecessary cut-through and diverted traffic from glh Ave SW, which has a total of 6 speed humps ,
was also a concern. Speed Humps, an All-Way Stop, and Raised Crosswalks were among the options discussed
during the meeting along with a variety of combinations. Many also expressed concerns for those who get their
mail and generally walk along the road because there is only paved shoulder or sidewalk on the west side of the
street, and only north of SW 363rd Place. From SW 363rd Place to SW 368th St the street is only about 22 feet
wide with no pedestrian facilities. The entire length of 6th Ave SW from SW 3561h St to SW 368 1h St is
approximately 3,660 feet (0.69 miles) between stop signs.
PROPOSAL:
Based on these concerns, Option I-(below) was developed to slow vehicles along the entire length of 6th Ave
SW and should also discourage the unnecessary cut-through and diverted traffic from 8th Ave SW. With the
reduced speed provided by the speed humps, the safety of the 6th Ave SW corridor should be greatly improved
for both motorists and pedestrians.
Opdon 1 -Six (6) Speed Humps
This option would install a total of six (6) speed humps; 3 north of SW 361 st Street and 3 south of SW 361 st St
(similar to glh Ave SW), as shown on the attached figure. Great effort was taken to space the speed humps as
evenly as possible along the entire length of the street so vehicles did not get a chance to speed up in-between
devices. The average spacing is about 522 feet (ranging 460-590 feet), which is within the 300-600 foot "rule-
of-thumb" for effective spacing of traffic calming devices. Two of the hump locations are located near existing
school bus stops that were popular concerns for the residents. The Speed Humps installed will be very similar to
the humps currently in place on 8th Ave SW. The humps are located to avoid directly impacting driveways and
mailbox delivery and will be located at the marked locations near ( or between) the following addresses:
• 35708-35722 6th Ave SW
• 35906-35920 6th Ave SW
• 36108 6th Ave SW
• 36228 6th Ave SW
• 36420 6th Ave SW
• 36619 6th Ave SW
The proposed devices should be effective in reducing vehicle speeds and improving vehicular and pedestrian
safety. However, there may be some negative impacts to the neighborhood including inconvenience and perhaps
a slight increase in emergency response time.
Option 2 -No Action
This option would not build any traffic calming devices and the street(s) would remain in its current condition.
17
Advisory Ballot
fu accordance with established NTS policies, City staff sent a total of 96 ballots to property owners and
occupants within 600 feet (measured along the road centerline) of the proposed traffic calming device locations.
As of the writing of this memo, the two-week postmark deadline (July 20) for returning ballots has just
concluded and not all of the on-time ballots have been received; final ballot results will be shared during the
presentation to the Land-Use and Transportation Committee. The table below summarizes the incomplete ballot
results for the 33 ballots received to-date (34% return rate):
Enterprise 2018 NTS Ballot Count To-Date (Incomplete)
Option
1
2
Description
6 Speed Humps
No Action
Total
25
8
Percent
76%
24%
The Traffic Division staff proposal is in accordance with the balloting results in recommending Option 1. The
proposed locations for the speed humps have been marked on the street. The proposed package should be
effective in reducing speeds along 6th Ave SW and may also reduce cut-through traffic. However, there may be
some negative impacts to the neighborhood including inconvenience, noise, and a slight increase in emergency
response time.
cc: Project File
Day File
encl: Map of Option I
18
Map of Option 1 – 6th Ave SW
North of SW 362nd Place South of SW 362nd Place
Speed Hump
(typical)
19
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20
COUNCIL MEETING DATE: August 14, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION: SOLID WASTE & RECYCLING COLLECTION SERVICES PROCUREMENT PROCESS
POLICY QUESTION: Should the City proceed with a competitive procurement process for solid waste and
recycling collection services?
COMMITTEE: Land Use & Transportation
CATEGORY:
D Consent
D City Council Business
D Ordinance
i:gj Resolution
STAFF REPORT BY: Rob Van Orsow, Solid Waste & Recycling Coard.
Attachments:
1. Memorandum to Land Use & Transportation Committee
2. Resolution
Options Considered:
1. Approve the Resolution as presented.
2. Do not approve the Resolution and provide direction to staff.
MAYOR'S RECOMMEND TION: Option I
MEETING DATE: August 6, 2018
D
D
Public Hearing
Other
DEPT: Public Works
COMMITTEE RECOMMENDATION: I move to forward the proposed, Resolution to the August 14, 2018 consent
agenda for approval.
Mark Koppang Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed Resolution. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017
21
COUNCIL BILL#
First reading
Enactment reading
ORDINANCE#
RESOLUTION #
DATE:
TO:
VIA:
FROM:
SUBJECT:
August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use & Transportation Committee ~
Jim Ferrell, Mayor
Marwan Salloum, P .E., Public Works Director
Rob Van Orsow, Solid Waste & Recycling Coordinator
Solid Waste and Recycling Collection Services Procurement Process
FINANCIAL IMPACT:
This item proposes to commence the procurement process for the Solid Waste and Recycling Collection
Services Contract and does not propose the expenditure of funding related to that contract. A professional
services contract is currently in place with a consultant to assist with the process which was previously
included in the approved 2018 budget. There are no ongoing associated financial impacts.
ISSUE:
The current solid waste collection contract ends in August, 2020. A City-initiated procurement process
would ensure that a competent service provider is in place, avoiding any potential lapse in service. To
make this procurement process highly-competitive, proponents must be allotted approximately one year
after contract award for service elements to be fully operational. Key service elements include: procuring
trucks and containers, establishing adequate operations yard and maintenance capacity, hiring/training
staff, and bringing customer service/billing capacity on-line. The procurement process would also include
the time necessary for the City to prepare for and manage this process. The City's major tasks include:
developing a new base contract, soliciting and incorporating hauler input into the documentation,
factoring in ample time to prepare proposals, and then evaluating proposals leading to the City Council's
process for approving the award of the new contract.
A Request for Proposals (RFP) process will attract the most competition, allowing each hauling company
to highlight the unique service characteristics they can offer Federal Way, while also including a
quantitative pricing evaluation to help safeguard the interests of residents and ratepayers. This
memorandum and the proposed Resolution provide a framework for the RFP process.
Initiating this procurement process will help ensure a smooth transition to a new contract with cost-
effective and comprehensive hauling services for ratepayers.
BACKGROUND:
The City has contracted with Waste Management (WM) for collection of garbage and recyclables since
1999, when WM purchased Federal Way Disposal (the City's original hauler). The City awarded a second
contract to WM as the result of a competitive bid process in 2002, and that contract was extensively
revised during a 2009-2010 negotiation process, resulting in the current Amended and Restated
Agreement. Following the agreement's initial seven-year term, two extensions ( of up to two-years each)
may be awarded at the City's sole discretion. The first extension was awarded in 2015, which increased
the contract term to nine years. If the City awards the second (and final) extension to WM, the will start
the countdown for the contract to end in August, 2020.
PROCUREMENT PROCESS:
The attached Resolution authorizes the City to conduct a competitive procurement process that will factor
in the time necessary to mobilize and transition to the future service contract, allowing the successful
proponent to plan for operations, finance/procure equipment, and hire staff to provide comprehensive
services as of the first day of operations under the new contract. The new contract would be awarded
based on a Request for Proposals process, allowing proponents to demonstrate how their services best fit
22
August 6, 2018
Land Use and Transportation Conunittee
Solid Waste and Recycling Collection Services Procurement Process
Page2
Federal Way, but proposal evaluation will also factor in cost competition in order to minimize resulting
rates and fees.
In addition to WM, three other haulers with local operations are anticipated to submit proposals
(Recology/CleanScapes, Republic Services, and Waste Connections). A potential start-up (Sound
Sustainable Services) has also expressed interest in submitting a proposal. The process will be open to all
qualified parties, with an underlying goal of a robust competitive process that will benefit the City's
ratepayers.
The RFP will incorporate a new comprehensive contract to help ensure high-quality services for
ratepayers (regardless of the ultimate successful proposer). As part of developing the new contract and
RFP documents, input from qualified parties and affiliates will be sought via a formal Industry Review
process. This input will then be incorporated in the RFP, fostering a more competitive process.
EVALUATION AND CONTRACT AW ARD:
The RFP will also ask proposers to price several service alternatives so ratepayers benefit from
economies-of-scale when initiating selected service enhancements. Pricing for these service alternatives
will be compared as part of the evaluation process.
A consultant (Epicenter Services, LLC) will assist with developing the base contract and RFP instruction
packet, as well as any addenda during the proposal period, and then complete the cost scoring of all
responsive proposals. A City staff committee will evaluate the qualitative aspects of the proposals and
make recommendations for implementation of potential service alternatives, then rank the responsive
proponents. The Mayor will then provide the City Council with recommendations for the preferred
proponent and preferred service alternatives. The City Council will then deliberate to approve the contract
award to the successful proponent.
SUMMARY:
Key elements of the procurement process are outlined below:
Date ··--.. , .. 'Jl,~ Activity
,.
By Nov. 30, 2018 Issue 1.5-Year Contract Extension to WM
Procurement Process:
August 2018-Dec. 2018 Prepare procurement documents. Factor in
Industry Review Comments
Jan. 2019-April 2019 Proposal Period (Responses to proponent
questions and prepare Addenda)
Mid-April 2019-June 2019 Proposal Review -Evaluation Committee
and qualitative scoring
June 3, 2019 LUTC -Review Recommendation
June 18, 2019 City Council Approval
July 2019 -August 2020 Contract Transition and Mobilization
August 30, 2020 New Contract and Services Start
23
August 6, 2018
Land Use and Transportation Committee
Solid Waste and Recycling Collection Services Procurement Process
Page3
The attached Resolution outlines the RFP process, and is intended for the August 14, 2018 City Council
Agenda pending LlITC action.
cc: Project File
\\PW\LUTC\2018\8-August 2018\LUTC Memorandum -SWR Contract Procurement.docx
24
RESOLUTION NO. ---
A RESOLUTION of the City of Federal Way, Washington, to
competitively procure a new solid waste collection contract, effective
August 30, 2020, through a request for proposals process.
WHEREAS, the City of Federal Way's current solid waste collection contract is nearing the
end of its term, and procurement of the successor contract must allow adequate time for prospective
proponents to transition and mobilize all related service components; and
WHEREAS, the City of Federal Way desires to competitively procure a solid waste
collection contract to reflect service priorities and values of Federal Way residents and ratepayers;
and
WHEREAS, Federal Way residents and ratepayers value transparent, fair, and cost-
effective public procurement processes.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section l. Request for Proposals Process. The Federal Way City Council hereby directs the
Mayor to conduct a procurement process for the August 2020 solid waste hauler contract, using a
cost-based competitive Request for Proposals procurement process. The Mayor shall use prudent
measures during the process to ensure that proponents are competent and that the collection
contract used for the procurement process shall include provisions that support high levels of
service delivery consistent with the expectations of City residents and businesses.
Section 2. Severability. If any section, sentence, clause or phrase· of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
Resolution No. 18-__
25
Page I of3
Rev 6/17
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereQy ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this ___ day of _______ ~ 20
[ signature page follows]
Resolution No. 18-__
26
Page2of3
Rev 6/17
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
ATTEST:
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 18-
27
Page3 o/3
Rev 6/17
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28
COUNCIL MEETING DATE: August 14, 2018
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM#:
SUBJECT: ADAPTIVE TRAFFIC SIGNAL CONTROL SYSTEM PHASES I & II-AUTHORIZATION FOR
BIDS & PROPOSALS
POLICY QUESTION: Should the City Council authorize staff to request bids and proposals for components of the
Adaptive Traffic Signal Control System and return to LUTC and Council to award bids and proposals to the lowest
responsible responsive bidders?
COMMITTEE: Land Use/ Transportation
CATEGORY:
1:8] Consent
D City Council Business
D Ordinance
D Resolution
STAFF REPORT BY: Rick Perez, P .E., City Traffic Engineer
MEETING DATE: August 6, 2018
D
D
Public Hearing
Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated August 6, 2018.
Options Considered:
1. Authorize staff to request Bids and Proposals for the following components of the Adaptive Traffic Signal Control
System:
• Request for Bids for construction of the Traffic Management Center in City Hall;
• Request for Proposals for the system software; and
• Request for Bids for construction of the field equipment to support the system software and Traffic
Management Center operations.
2. Do not authorize staff to request Bids and Proposals for the Adaptive Traffic Signal Control System and provide
direction to staff
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Au
Council Consent Agenda for approval.
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the August 14, 2018 consent agenda for approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee member
PROPOSED COUNCIL MOTION: "/ move approval of the authorization of staff to request Bids and Proposals for the
following components of the Adaptive Traffic Signal Control System:
• Request for Bids for construction of the Traffic Management Center in City Hall;
Request for Proposals for the system software; and
• Request for Bids for construction of the field equipment to support the system software and Traffic
Management Center o erations."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 TAB LED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED-12/2017
29
COUNCIL BILL#
1ST reading
Enactment reading
ORDINANCE#
RESOLUTION #
DATE: August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
TO: Land Use & Transportation Committee
Jim Ferrell, Mayor • \
Marwan Salloum, P .E ., Director of Public Works~
VIA:
FROM: Rick Perez, P.E.~ City Traffic Engineer ·
SUBJECT: Adaptive Traffic Control System Phases I & II -Authorization for Bids & Proposals
FINANCIAL IMPACTS:
The project is fully funded in the Capital hnprovement budget (Project 202 &203), with $1.76 million
from federal grants and $240,000 of City Utility Tax funds for match. Staffing to manage the system was
included in the 2018 operating budget. Ongoing operational costs will be determined as a part of system
selection process and will be one of the criteria for selection of the system. The system operational costs
will be paid out of Street fund.
BACKGROUND:
The adaptive traffic control system is a system that monitors traffic conditions in real time and modifies
signal timing every signal cycle. This reduces delays and stops, thus improving air quality and safety.
City Council previously approved the 30% design report. In order to move further into design, the system
software is to be selected, which will define the needs for field equipment. As such, this request is to
authorize:
1. Request for Bids for construction of the Traffic Management Center in City Hall;
2. Request for Proposals for the system software; and
3. Request for Bids for construction of the field equipment to support the system software and
Traffic Management Center operations.
cc: Project File
Day File
30
COUNCIL MEETING DATE: August 14, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PERFORMING ARTS AND EVENT CENTER -PROJECT ACCEPTANCE
POLICY QUESTION: Should the Council accept construction of the Performing Arts and Event Center as
complete?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
~ Consent D Ordinance
D City Council Business D Resolution /
STAFF REPORT BY: EJ Walsh, Dep uty Public Works Director w
MEETING DATE: August 6, 2018
D Public Hearing
D Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated August 6, 2018.
Options Considered:
1. Authorize final acceptance of the Performing Arts and Event Center constructed by Garco Construction,
Inc., in the amount of $25,161,252.52, as complete.
2. Do not authorize final acceptance of the completed Performing Arts and Event Center constructed by
Garco Construction, Inc. as comp lete and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option l to the August 14
Consent Agenda for approv al.
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the August 14, 2018 City
Council consent agenda for approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee
Member
Hoang Tran, Committee
member
PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the Performing Arts and Event Center
constructed by Garco Construction, Inc. in the amount of$25,J 61 ,252.52 as complete."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
D APPROVED
0 DENIED
0 TABLED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinan ces only)
REVISED -12/2017
31
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE#
RESOLUTION #
DATE:
TO:
VIA:
FROM:
SUBJECT:
August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee
Jim Ferrell, Mayor -~ ~ -
Marwan Salloum, P.E., Public Works Directo~-
EJ Walsh, P .E., Deputy Public Works Director l ./vZ--.....
Performing Arts and Event Center -Project Acceptance
FINANCIAL IMPACTS:
This is the acceptance of construction as complete, and therefore no additional funds are proposed to be spent
as part of this agenda item. Future operations and maintenance of the Performing Arts and Event Center has
been previously established within the approved 2018 budget under budget code l l 5-5800-115-558-20.
BACKGROUND:
The Performing Arts and Event Center project, built by Garco Construction, Inc. constructed the new
Performing Arts and Event Center, the associated site improvements, and frontage improvements on the south
side of S 314 th St, and the north and south side of S 316th St.
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The Performing Arts and Event Center, constructed by Garco Construction, Inc., is
complete. The final construction contract amount is $25,161,252.52. This is below the estimated
construction project costs of $25,938.530 that was approved by the City Council on October 6, 2015.
32
COUNCIL MEETING DATE: August 14, 2018 ITEM#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PERFORMING ARTS AND EVENT CENTER-AUTHORIZATION TO BID PRODUCTION LIGHTING
FIXTURES ACQUISITION
POLICY QUESTION: Should the City Council authorize staff to bid the Production Lighting Fixtures
Acquisition for the Performing Arts and Event Center and return to LUTC and Council for bid award and
further authorizations?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: August 6, 2018
CATEGORY:
cg] Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
STAFF REPORT BY: EJ Wal sh, PE, Deputy Public Works Director t:t//...£...-? DEPT: Public Works ·
Attachments: Land Use and Transportation Committee memorandum dated August 6, 2018.
Options Considered:
1. Authorize staff to bid the Production Lighting Fixtures Acquisition for the Performing Arts and Event
Center and return to LUTC and Council for bid award and further authorizations.
2. Do not authorize staff to p roceed and p rovide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the August 14,
Consent Agenda for approv.
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the August 14, 2018 City
Council consent agenda for approval.
Mark Koppang, Committee Chair Jesse Johnson, Committee
Member
Hoang Tran, Committee
member
PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the Production Lighting Fixtures Acquisition
for the Performing Arts and Event Center and return to LUTC and Council for authorization to award the
project within the available project budget to the lowest responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION :
0 APPROVED
0 DENIED
0 TAB LED/DEFERRED/NO ACTION
0 MOVED TO SECOND READING (ordinan ces only)
REVISED -12/2017
33
COUNCIL BILL#
15T reading
Enactment reading
ORDINANCE#
RESOLUTION#
DATE:
TO:
VIA:
FROM:
SUBJECT:
August 6, 2018
CITY OF FEDERAL WAY
MEMORANDUM
Land Use and Transportation Committee ~
Jim Ferrell, Mayor
Matwan Salloum, P.E., Public Works Director 2. /}
EJ Walsh, P.E., Deputy Public Works Director "" (-£--
Performing Arts and Event Center -Production Lighting Fixtures Acquisition
FINANCIAL IMPACTS:
This project is the purchase of the remainder of the required lighting inventory under the previously approved
and budgeted capital construction account (308-5800-110-594-58-). The Council approved budget was
$32,750,000 and the total spent/budgeted to date per the most recent FEDRAC report is $32,477,948.The spare
parts inventory has already been established; therefore this is a one-time expenditure. No additional ongoing
expenses for operations and maintenance are anticipated.
BACKGROUND:
Under the original design and specification of the Performing Arts and Event Center, the City elected to be
responsible for the acquisition of the production lighting fixtures and accessories for within the Theater.
During the initial fit-out of the building the number of fixtures acquired by the City was substantially reduced
from the numbers specified by the consultant designers. This has resulted in the repeated need for the facility
or users of the facility to be required to rent supplemental lighting fixtures. This acquisition will use the
remaining FF&E budget to meet the needed number of fixtures.
The estimate for the new fixtures is $105,000 and will be funded from the overall construction FF&E budget.
34