LUTC MINS 07-02-2018City of Federal Way
City Council
Land Use & Transportation Committee
July 2, 2018 City Hall
5:00 P.M. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in Attendance: Deputy Mayor Susan Honda and Councilmember Lydia Assefa- Dawson.
Staff in Attendance: Public Works Director Marwan Salloum, Economic Development Director Tim Johnson, Community
Development Director Brian Davis, Deputy Public Works Director EJ Walsh, Deputy City Attorney Mark Orthmann, Planning
Manager Robert "Doc" Hansen, City Traffic Engineer Rick Perez, Surface Water Manager Theresa Thurlow, Water Quality
Coordinator Mindi English, Principal Planner Margaret Clark, Senior Planner Dave Van De Weghe, Street Systems Engineer Jeff
Huynh, and Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:04 p.m.
2. PUBLIC COMMENT: Chair Koppang advised that due to the public being solely represented by members of the Planning
Commission, their comments will be taken after Item C (ORDINANCE: Amending Title 19 FWRC Related to Self- Service
Storage Facilities and Design Guidelines) is presented.
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: June 4, 2018
Committee approved the June 4, 2018 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
•
Passed: 3-0
B. Pavement Management System Program Overview Update
Street Systems Engineer, Jeff Huynh, presented a brief background stating that the City's pavement
infrastructure is rated on a bi- annual basis using the Pavement Condition Index ( "PCI'. The annual street
overlay selection criteria consists of overall PCI ratings, street classifications, traffic volume, available budget,
staff recommendations, and council approval. Since 2007, the City's PCI has dropped nine (9) points due to
inflation and reductions in the annual overlay budget. The optimum, most cost - effective time for pavement
rehabilitations is a recommended PCI of 55 -65. Mr. Huynh presented picture examples of various PCI pavement
conditions as well as outlined the cost to rehabilitate pavement vs. PCI and PCI vs. pavement deterioration and
life cycle costs.
Mr. Huynh, Committee members, Public Works Director Marwan Salloum, and Councilmember Assefa- Dawson
held a brief discussion regarding the use of crack sealing and criteria for grant applications.
Committee forwarded the addition of a presentation regarding the Pavement Management
System Program to the July 17, 2018 City Council Agenda.
• Moved: Koppang
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P.E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant 11
Jesse E. Johnson, Member (253) 835 -2701
• Seconded: Tran
• Passed: 3 -0 unanimously
C. ORDINANCE: Amending Title 19 FWRC Related to Self- Service Storage Facilities and Design
Guidelines
Planning Manager, Robert "Doc" Hansen, gave a brief background regarding projected self- storage units within
the City. Due to applications being received that would nearly triple the amount self- storage facilities, a
moratorium was enacted in October 2017 with the purpose to conduct research as to why this was occurring in
Federal Way and to figure out what would be required in the City.
Mr. Hansen stated that staff performed research and after speaking to a number of developers, the need for
more storage units in the City of Federal Way is based on the square footage per capita. The staff
recommendation was geared toward adopting design standards and how it ties in with the goals and vision of
the City. Mr. Hansen outlined a current status of existing facilities compared to how many are proposed.
Senior Planner, Dave Van De Weghe, outlined the ordinance in two parts: Design standards and the
determination of where to allow self- storage units.
Currently the two districts where the City allows self- storage are the Commercial Enterprise (CE) and Community
Business (BC) districts. The proposed ordinance would remove self- storage from the list of permitted uses in the
Neighborhood Business (BN) district due to the comprehensive plan specifically identifying the importance of
protecting residential uses. Businesses in this district generally abut residences and subdivisions and the
comprehensive plan designates this district as being specifically pedestrian and neighborhood scale businesses.
With regards to design standards, Mr. Van De Weghe presented existing standards by zoning district using a
table, pictures of existing facilities and the six main changes to the design standards as follows:
• Emulate multifamily or office buildings
• Window /transparency
• Roofline variations
• Limit fagade length (100 ft. max)
• Hide storage unit doors
• Fencing requirements (prohibit chain link)
Mr. Van De Weghe outlined the ordinance schedule, ending with the second reading at the August 14, 2018
council meeting.
Chair Koppang invited the Planning Commissioners to proceed with public comments.
Commissioner Lawson Bronson read aloud a letter that was e- mailed to the committee earlier in the day. The
letter outlined the concerns of the Planning Commission surrounding the proposed ordinance and its design
standard changes. The Planning Commission voted 6 -0 to not to adopt the staff recommended changes.
Commissioner Dawn Meader- McCausland spoke in agreement that the City could benefit from adopting higher
design standards but expressed concerns with the long -term planning process and the use of moratoriums. She
outlined her specific concerns with the proposed design changes.
Commissioner Tim O'Neil expressed concerns regarding the lack of limitations on permits to the self- storage
industry, regulating what the facilities look like rather than how many are in the city, and how many hours the
planning department staff has spent on the subject.
Diana Noble- Gulliford expressed concerns with the rationale to eliminate self- storage in the BN zone, the need
for private investment in those areas, and the potential to avoid moratoriums in the future.
Mr. Van De Weghe, Mr. Hansen, Committee members, and Councilmember Assefa- Dawson held a robust
discussion and asked clarifying questions regarding the energy consumption for the new design, safety
Committee Members City Staff
Mark Koppang, Chair Marwan 5alloum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
issues /concerns, the potential to allow facilities in the BN zone, the market demand in the area and need for
self- storage facilities within the city, perimeter and parking lot landscaping standards, and the ordinance
timeline in relation to the moratorium ending on September 5, 2018.
Chair Koppang clarified with Mr. Van De Weghe that the ordinance applies standards to self- storage facilities
that have not been applied previously and aligns the standards to match current design standards for
surrounding buildings.
Chair Koppang thanked the Planning Commission members for their information and for attending the meeting.
Committee forwarded the proposed ordinance to First Reading on July 17, 2018.
• Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 unanimously
D. Authorization to Apply for a Department of Ecology Water Quality Grant — Water Quality
Assessment and Monitoring Plan Project
Water Quality Coordinator, Mindi English, provided a background for the combined water quality grant which
would assess the City's surface water quality and create a monitoring plan. Ms. English presented the project
estimate, grant funding amount, and grant timeline. State and Federal policies were explained as well as
designated uses identified. Ms. English outlined the monitoring that the city currently conducts, the current
status of city waterbodies, and the benefits of creating a water quality monitoring plan.
Committee forwarded Option #1 (Authorize SWM staff to apply for a Department of Ecology
Grant and return to LUTC and Council to accept funds if awarded) to the July 17, 2018 Council
Consent Agenda for approval.
• Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 unanimously
E. 2019/2020 Surface Water Maintenance and Services Contract — Authorization to Bid
Surface Water Manager, Theresa Thurlow, gave a brief background of the City's requirement to conduct regular
inspections and maintenance of public stormwater catch basins, inlets and manholes. She explained what vactor
services are and what SWM facilities use vactor services. The current contract was originally awarded in 2013
and amended 3 times since then, while maintaining the same rates from 2013. Ms. Thurlow outlined the reasons
behind the amendments as well as presented the overall available budget the 2019 -2020 contract.
Committee forwarded Option #1 (Authorize staff to bid the proposed 2019 -2020 Surface Water
Maintenance and Services Contract and return to LUTC and Council for authorization to award
the contract within the available project budget to the lowest responsive, responsible bidder) to
the July 17, 2018 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
• Passed: 3 -0 unanimously
Authorization to Apply for Transportation Improvement Board Grants
City Traffic Engineer, Rick Perez, provided a brief background stating that grant applications are due in August
and staff meet with TIB staff and carefully review the funding criteria to determine the best chance for success.
Three applications are proposed as follows:
Lakota MS and Park Sidewalk (design & construction)
Military Rd S @ S 298th St Compact Roundabout (construction)
21St Ave S — S 314th to S 316th St Pedestrian Connection (Grand Staircase) (portion of construction)
Committee Members City Staff
Mark Koppang, Chair Marwan Salloum P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
Mr. Perez provided estimated project costs, potential grant funds, and proposed City match.
Committee forwarded Option #1 (Approve the submittal of Transportation Improvement Board
grant applications) to the July 17, 2018 Council Consent Agenda for approval.
Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 unanimously
G. Local Safety Plan
City Traffic Engineer, Rick Perez, provided a background stating WSDOT split the Highway Safety Improvement
Program funding into two subcategories: Spot Improvements and Systemic Improvements. Spot improvements
consist of specific locations such as roundabouts. Systemic Improvements requires the preparation of a Local
Safety Plan to be consistent with WSDOT's Highway Safety Plan which is based on goals to eliminate serious and
fatal injury collision within the state over the next 20 years.
The City is highly encouraged to use the Federal Highway Administration systemic safety project selection
process which differs from the traditional selection process. Mr. Perez explained that the traditional methodology
evaluates corridors and intersections by the number of collisions, collision rate, and severity rate whereas the
systemic methodology evaluates collisions for common risk factors, addresses locations with similar risks, and
applies cost - effective countermeasures system -wide. The systemic methodology consists of identifying focus
crash types and risk factors, screen and prioritize locations, selecting countermeasures, prioritize projects,
identify funding and implement, and
Mr. Perez identified the top two collision types in the City as "Hit Pedestrian" and "Hit Fixed Object" and
explained the risk factors and countermeasure selections for each type which included leading pedestrian
intervals, omitting flashing yellow arrow during pedestrian phases, installing street lighting and refuge islands,
upgrading curve warning signs to new standards, and conducting additional site - specific analysis.
Mr. Perez, Deputy Mayor Honda, and Chair Koppang asked clarifying questions regarding whether the collisions
were near schools or involved DUIs, what the leading pedestrian interval countermeasure entails, and the
potential to use variable pedestrian phases using a new technology in the future.
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be held on August 6, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 7:26 p.m.
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Hoang V. Tran, Member
Jesse E. Johnson, Member
Approved by Committee:
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City Staff
Marwan Sallcum P. E., Public Works Director
Mercedes Tenuta, Administrative Assistant 11
(253) 835 -2701