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2018-09-18 Council PKT - Regular4kCITY OF Federal Way Centered on Opportunity CITY COUNCIL REGULAR MEETING AGENDA Council Chambers - City Hall September 18, 2018 — 7:00 p.m. Cey_1IN►vi14=HILI 11OX91N114 V 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Police Department Swearing In Ceremony— Chief Hwang b. Proclamation National Roundabouts Week Sept 17-21 ...page 3 c. Certificates of Appointment: ...page 4 • Youth Commission • Arts Commission • Diversity Commission • Ethics Board • Lodging Tax Advisory Committee d. Mayor's Emerging Issues and Report • 2019-2020 Biennial Budget Meetings Schedule • Report on Community Events: Federal Way Chamber of Commerce Budget Presentation (9/5); Rhythm & Brews Festivals (9/8); Sound Transit Open House at the FWCC (9/11); South King Fire 9/11 Memorial (9/11); Mayor's Day of Concern for the Hungry Food Drive (9/15) e. Council Committee Reports • Finance, Economic Development Regional Affairs Committee (FEDRAC) • Lodging Tax Advisory Committee (LTAC) • Land Use/Transportation Committee (LUTC) • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) 4. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP AND TURN IT IN TO THE CITY CLERK PRIOR TO SPEAKING. When recognized by the Mayor, come forward to the podium and state your name for the record. Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three minutes, relate negatively to other individuals, or are otherwise inappropriate. The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: September 4, 2018 Regular and Special Meeting ...page 15 b. Authorization to Allocate Additional Funds for the Parks, Recreation and Open Space Plan ...page 25 c. Performing Arts and Event Center — Authorization to Accept Bid for Production Lighting Fixtures Acquisition ...page 26 d. Wireless Master Plan/Small Cell - City Infrastructure Leasing Program - Request for Proposals ...page 29 e. Resolution: 2019 -2020 Solid Waste and Recycling Grant Approvals ...page 32 6. COUNCIL BUSINESS a. Authorization to Submit Comment regarding Environmental Review Scoping for Sustainable Airport Master Plan (SAMP) ...page 41 b. Military Road S and S 298'" St Compact Roundabout Project — Bid Award ...page 60 c. Youth Commission Appointment ...page 64 7. COUNCIL REPORTS 8. ADJOURNMENT The City Council may add items and take action on items not listed on the agenda. City Council Meetings are wheelchair accessible; and assisted listening devices for use in the Council Chambers are available upon request to the City Clerk. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. CIT Federal Way PROCLAMATION "National Roundabouts Week " September 17-21, 2018 WHEREAS, modern roundabouts can provide lasting benefits and value by of grin a safer, more efficient, and aestheticall appealing form of intersection control that -benefits the well- being of the people of Federal Vay, Washington; and WHEREAS, modern roundabouts have become a highly successful part of transportation networks across the country by simplifying intersection operations and reducing conflict point speed, quantity, and angle of severity for motorists, cyclists, and pedestrians; and WHEREAS, modern roundabouts complement other transportation objectives such as complete. streets, multimodal networks, and corridor access management without compromising the ability to keep people and freight moving in our City; and WHEREAS, modern roundabouts and the basic rules of the road that govern them are commonly misunderstood, and subject to urban myths about their operation; and WHEREAS, it is in the public interest for the citizens, civic leaders and children in Federal Way, Washington to gam knowledge, dispelmyths and better understand the facts about roundabouts to ensure the ongoing installation anc success of roundabouts in the City of Federal Way; and WHEREAS, the Federal Highway AdministrationFHWA) has recognized that roundabouts reduce fatal crashes by 90% injury crashes by 76%, and all crashes by 35% compared to traditional intersections, and has created the first National Roundabouts Week; and WHEREAS, in recognition of the aforementioned benefits of roundabouts, the City has installed 20 roundabouts, including the first two-lane roundabout in Washington State, NOW, THEREFORE, we, the undersigned Mayor and City Council of the City of Federal Way , do hereby proclaim the week of September 17-21, 2018 as National Roundabouts Week" in The City of Federal Way and call upon all citizens and civic organizations to acquaint themselves with roundabouts, understand how to drive them correctly, and realize how they make a tremendous contribution to our every day safety, and well-being. SIGNED this 18th day of September, 2018 FEDERAL WA YAM YOR AND CITY COUNCIL Ferrell, Mayor Assefa Hoang V. Tran, Councilmember Martin Mo e, Councilmember ber Susan o2da, Deputy Mayor ss . Johnson, Councilmember ,dark Kouraft Councilmember Dini Duclos, Councilmember :4 . ca ro i mylyro :411419[fro IK:4ff•lr_\$I@TO]IiIdi's T_ :4 0 I:j r. i avivre =» N 19 [W-vI Krol W_\ 01 iTo] l iI d iiT_ :4•carivur. •1mllelCs] I@Idior: ZI 0 1:j r,. 1 avivre a9N11[•rI( .NOIW11•I$I*]IiIdiiT_ .1.... „ „ ,; , , , „ , , „; ,,; .......... „ :, .......... _ „ ,,,, , CITY OF Federal lj Certificate of Appointment In Accordance with Federal Way Revised Code 2.75, Tj Bal is hereby appointed to serve as a voting member of the Federal Way Lodgi x Advisory Committee for a term to expire October 31, 2019. > im erre/% Mayor Susa Honda, Deputy Mayor Lyd'1Assefa-Daw n, Councilmember Jsse E. Johnson, Councilmember Hoa g V. Tran, Co�uncilomember Mar �/ ppang, Co cilmember Martin Moore, Counci/member Dini Duc%s, Councilmember ,1 „ Dated +11 11 1,111,1 1 1111,111 111 111111 11/1/1111 1 ww1111 1 this 18th day ww II _,,. of September, 2018 - - - - ww 111 1 IIIINIIIIIIIIMIIIIINIIINIII 111 1 1111/11/ 1 �,wI1 _..__.� _ _.--..........�.. 11111 IIIIIMI 111/11111 1111w111 IIINNIM IN I :4 . I:j ro I mylyro a9N19r•rrt::Jff•lWA19ISTo] IiIdi's T_ ZI•carivur. :JAIII[WeiC:.Xolr_1#IbTolIitdiiT_ reaerai vvay :ate of Appointment rdance with Federal Way Revised Code 2.60, Emily Odom ited nmission to serve for as a voting a term to member expire August of the 31, Mayor Federal 2020. Way r )P-/. v n, Councilmember Susaq H da, J sse E. Johnson, �.- Deputy Councilmember :4 0 lu r,. 1 mylyr. •Ir-I•1•I• :4•cariRVur. Qit411[Ora I(:Z61W11@l@To]IiIdiiT: tOCCO g member of the Federal Way expire August 31, 2020. n a, Deputy Mayor a 0 I:j re 1 mylyr. aiI19FWwl9:,XolW l.l$T• COUNCIL MEETING DATE: September 18, 2018 ITEM #: Sa.... . ..... . ..... .... . ......... . .... .. . . . .......... -- . ... . . ............. . ..... ...... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes for the September 4, 2018 Regular and Special City Council Meetings. COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY Stephanie Courtney,. City Clerk _ ................. ................................._._. DEPT: Mayor's Office Attachments: Draft minutes for the September 4, 2018 Regular and Special City Council Meetings Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL: Committee Council Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 12/2016 RESOLUTION # CITY OF ,sk�- ., Federal Way CITY COUNCIL SPECIAL MEETING MINUTES Council Chambers - City Hall September 4, 2018 - 5:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 5:02 p.m. City officials in attendance: Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney Councilmember Jesse Johnson was not in attendance. 2. COMMISSION INTERVIEWS The City Council interviewed applicants seeking appointment and to the following citizen commissions: • Arts Commission (2 applicants) • Youth Commission (4 applicants) • Lodging Tax Advisory Committee (2 applicants) • Ethics Board (1 applicant) • Diversity Commission (1 applicant) 3. COUNCIL DISCUSSION 4. ADJOURNMENT There being nothing further on the agenda; Deputy Mayor Honda adjourned the Special Meeting at 6:53 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Special Minutes Page 1 of 1 September 4, 2018 CITY OF vz*�:�L Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall September 4, 2018 — 7:00 p.m. IDOO 1 . CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:04 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Jesse Johnson, Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Dini Duclos. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. PRESENTATIONS a. Mayoral Proclamation: Mayor's Day of Concern for the Hungry Mayor Ferrell read and presented the Proclamation to Multi -Service Center Food and Clothing Bank Director Terri Turner. Ms. Turner thanked the Mayor and noted this time of year is difficult on the food bank so they appreciate the generosity of the community. The Mayor asked the community to stop by and support the efforts on Saturday, September 15 at the following locations: Fred Meyers (21St Ave); Grocery Outlet (Pac Hwy), Safeway (320th); Safeway (SW 336th); Safeway (Military Road); Walmart (S 314th); and Walmart (16th Ave). b. Proclamation: Constitution Week Deputy Mayor Honda read and presented to Sally Jarvis, representing the Lakota Chapter Daughters of the American Revolution (DAR). Ms. Jarvis thanked the Mayor and Council and spoke to the importance of the Constitution and the women who played valuable roles in history. c. Mayor's Emerging Issues and Report Mayor Ferrell spoke to a recent article in the local newspaper regarding a recent Department of Retirement Services audit. At the Mayor's request, Finance Director Ade Ariwoola spoke to the details which may not have been made clear in the article itself. Mr. Ariwoola noted this was a review of procedures the city had been directed to use Federal Way City Council Regular Minutes Page 1 of 8 September 4, 2018 previously. The city has since made the changes which were requested which are very technical changes in procedure. He clarified this audit is not connected to the financial audit or the financial standings of the city which effect bond ratings. He provided a follow- up letter sent to Department of Retirement Systems in response to their report. Police Department Traffic Lt. Brigham Schulz provided an informative report regarding back to school safety. He reminded everyone of school zones and provided helpful tips and mobile phone apps for young drivers and distracted driving, along with bus stop safety and crossing streets and crosswalks. The Mayor and Council thanked Lt. Schulz for all of his important reminders. Mayor Ferrell reported on recent events in the community including the very successful "Flavor of Federal Way — Multicultural Festival" held at Town Square Park on August 18; he thanked the Diversity Commission and Jeri -Lynn Clark for all of their work in planning this event which was attended by over a thousand people. He also reported on the most recent Movie Night in the Park on August 25; the "Run with the Cops" 5K held on the same day benefiting Special Olympics; and the 14th Annual Lions Club Car Show held at the Commons Mall. d. Council Committee Reports Finance, Economic Development Regional Affairs Committee (FEDRAC) Councilmember Duclos reported the August meeting was canceled for summer breaks and the next regular meeting will be September 25 at 4:30 p.m. followed by a special meeting on October 8 to discuss revenue options. Lodging Tax Advisory Committee (LTAC) Councilmember Moore reported the Lodging Tax Advisory Committee will be meeting tomorrow morning at 10:00 a.m. at City Hall. They will be discussing the LTAC budget and if appointments are made tonight, welcoming two new members. Land Use/Transportation Committee (LUTC) Councilmember Koppang reported on items moving through the Land Use and Transportation Committee including completion of the Phase V project on Pacific Highway South in the south end of town in November and the street light synchronization project along 320tH Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) Councilmember Johnson reported the next meeting will be Tuesday, September 11 in the Hylebos Room. He thanked the Homelessness Task Force for their efforts and ongoing updates at each of their meetings. He also noted the sad passing of Senator John McCain, who is currently lying in state, a high honor only a few in history have been given. 4. CITIZEN COMMENT Ahmed Scego, resident since 2007, reported on a recent interaction his wife had at the Safeway on S 320th Street when she was harassed. He felt that the responding officer mistreated her under the Federal Way City Council Regular Minutes Page 2 of 8 September 4, 2018 assumption she lived across the street in affordable housing. Ubah Aden spoke in support of her friend sharing that it is a challenging time politically and is concerned for her safety when wearing a hijab. She shared that this is a beautiful city and getting more diverse. She hopes everyone will be treated with respect and not feel threatened on the streets of Federal Way. Ubah Mohamed indicated she is an advocate of diversity sharing that many are moving here as Seattle is too expensive. She wants to be welcoming and reminded everyone that respect goes both ways. Amy Adams, representing Decatur High School music program, shared that the Jazz Band has an opportunity to go to Taiwan. She outlined of the trip and indicated that these nineteen students would love to be ambassadors of Federal Way. Hector Martinez recently moved to Puyallup and spoke on the moratorium on marijuana businesses. He has worked in this industry for the last three years with a company that has provided training and advancement. He feels this business is a great career path and these stores clean up areas. Dana Hollaway spoke in support of Agenda Item 6c requesting the councilmembers vote to approve the agreement. Lyn Idahosa referred to the budget discussion and the fact that public safety continually receives additional funding. She proposed that an Independent Police Review Board would reduce the need for additional funding. She also asked for councilmembers to be more responsive. Mayor Ferrell wished happy birthday to Betty Taylor. Deputy Mayor Honda spoke regarding the recent successful National Night Out event held at Town Square Park. Betty Taylor spoke regarding the National Night Out (NNO) held at Town Square Park which had a focus on family, people, communities and areas in the city which do not have their own NNO. She thanked various individuals as well as the city for their support. 5. CONSENT AGENDA a. Minutes: August 14, 2018 Regular and Special Meetings b. King County Veterans, Seniors and Human Services Levy c. King County Registered Sex Offender Cost Reimbursement Agreement DEPUTY MAYOR HONDA MOVED APPROVAL OF THE CONSENT AGENDA A -C AS PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Assefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes Federal Way City Council Regular Minutes September 4, 2018 Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes Page 3 of 8 6. COUNCIL BUSINESS a. Mayor Presents the Proposed 2019-2020 Biennial Budget Mayor Ferrell noted this is a preliminary budget, the Council will then take and review and meeting in the coming months. He highlighted the proposed budget is structurally balanced and the General Fund Balance remains at $9 million and includes: • 134 Officers and car replacement for the Police Department • Spectra Contract for the Performing Arts and Events Center • No proposed layoffs for city employees • $3.OM overlay program • Cost of living adjustment for non -represented staff • Community Support Programs: Airport Noise Study; University Initiative; and the Historical Society • Continued support for Human Services • No new taxes • Sound Transit Liaison Mayor Ferrell also spoke to new initiatives including funding savings from the current rates at the SCORE Jail facility which could potentially save $2.1 million in 2020. He proposes to conduct a comprehensive salary study and workload study to address staff retention. Council thanked the Mayor for the presentation and the proposed budget document. They look forward to upcoming budget meetings and hearing, not only their colleagues input, but input from the community. Council strongly supports retaining current staff and reviewing salaries and workload issues which have caused staff to leave for positions in neighboring jurisdictions. Multiple Councilmembers are supportive of increasing support for the Economic Development Department and Councilmember Moore would like the Mayor to engage more with the community. b. RESOLUTION: Authorizing the Mayor to Give Notice to the SCORE Interlocal Member Cities of the City's Intent to Withdraw from the Interlocal Agreement Police Chief Andy Hwang gave a thorough presentation regarding the formation of the SCORE facility, the current member cities, the breakdown of costs and how they are calculated and what the projected costs will be if the city continues utilizing this facility. Chief Hwang stated in 2012, Federal Way's total jail budget was $2,305,280, with a Maintenance and Operation (M&O) obligation of 17% with 60 ADP (Average daily population). In 2018 the SCORE jail budget increased to $6,293,163 with a 30.23% M & O obligation with 80 ADP. He calculates an increase of 173% in the past seven years with only 20 more ADP. COUNCILMEMBER MOORE MOVED TO SUSPEND COUNCIL RULES AND ALLOW THE MEETING TO CONTINUE PAST 10:00 P.M.; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes Councilmember Assefa-Dawson yes Councilmember Moore yes Federal Way City Council Regular Minutes Page 4 of 8 September 4, 2018 Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes He presented the following tables of statistics which highlights the overall jail budget increase over the last seven years and the M & O obligation of this city and other member cities: :ti+3&Ki.C.D3tS�2ilStrOrTirt.�I:#I?Fic+t liotxiFr�=t r:Er[i=� J3 a aid act i Yk3r1v T©e31 Jail Budget 201' $2,>05.280 0 2013 S3 S71,S96.0v 2014 5 ,159.Ssiw 2015 S» 401,614.00,, 2016 54. S3.134M- 2017 7' 2013 a.6 .LDP Q6 :ti+3&Ki.C.D3tS�2ilStrOrTirt.�I:#I?Fic+t liotxiFr�=t r:Er[i=� :tlemLrr 200" 2017 2013 i 20i4 201; 2016 I E IOi7 fin -ADP 9b .LDP sy„ ADP a -y :LDP a.6 .LDP Q6 ADP as ADP 4i Aubum 100 2.941, 122 33.98ac 89 IT.364n � 69 23r$lai, , 49 i 21.04% 62 2I,18ga ' S1 19.21 Bwie6 12 644 11 .1 14,o 10 3?14ay I2 A.Uk. 12 S_12a-i 13 L55 is 13 4.49t UrsMoin". 17 1114 7 I.95*i) 7.'.$94 9 2.9$x4 8 ?'2S4 3 ,:Z744 $ Fe&ml Wzs r 60 17Fkb 90 250.46 $3 _ _...... 04" 81 $sds 91 =i1 -0mo 90 30.62'14 $0 301P. R~_ 1T114l 91 MS3SA4 31 63$ $ 6.9344 kit .6 95am ? .4.454a Y6 .86$° 'S.T., 9 3% is 19 6,194 1$ 6<I4? -6 15 8,d'9# 19 6 i24b is 6'9C " Tukwila - t 2$ € R4a 2= 6.41'40 23 7A94b 21 8.020t' 22 'z.57 • ; 21 Tsi�t 303 10046 359 10094 1 307 10040 241 ; Ii10p ,ox 1 <., 3 :9? t 209 ltnxe u *tables taken directly from Chief Hwang's PowerPoint presentation. Chief Hwang provided an alternative inmate housing scenario including King County Jail, Kent City Jail, Nisqually Jail, Issaquah Jail, and Yakima Jail. Other expenditure considerations including jail transport officers (3); a jail coordinator; and a transport vehicle (with additional M&O costs). He projected the total annual jail operations expenditure at $4,330,300 in contrast to the current 2018 Score/KC Jail budget of $6,415,972 equating to a potential and estimated savings of $2,085,673. Council thanked Chief Hwang for the report and information and asked clarifying questions regarding the current agreement, debt service payments and the impact both regionally, and on other member cities. Federal Way City Council Regular Minutes Page 5 of 8 September 4, 2018 DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED RESOLUTION; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Assefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes c. Multi -Jurisdictional Reimbursement Agreement for Airport Impact Study Senior Advisor Yarden Weidenfeld briefed the Mayor and Council on the proposed agreement. He noted the Council unanimously supported the resolution on March 6, 2018 (FW Reso#18-735) to "... support state efforts to fund a Department of Commerce study to analyze the current and ongoing community impacts of the Sea -Tac International Airport aircraft operations". He noted the City of SeaTac agreed to contribute 50% of the matching funds equaling $150,000 with the remaining to be split between the effected cities. Federal Way's portion is $70,795.27 (split is based on per capita). Mr. Weidenfeld noted the study will be supervised by a neutral state agency and will provide a snapshot of what quality of life is currently, and will not focus solely on the changes. City staff and community members will be directly involved in the scoping process. COUNCILMEMBER DUCLOS MOVED TO APPROVE THE AGREEMENT BETWEEN THE CITIES OF BURIEN, DES MOINES, NORMANDY PARK, FEDERAL WAY, TUKWILA, AND SEATAC TO PROVIDE LOCAL MATCHING FUNDS FOR THE SEA -TAC AIRPORT IMPACT STUDY IN AN AMOUNT NOT TO EXCEED $70,795.27, AND AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT AND ALL OTHER NECESSARY DOCUMENTS; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Assefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes d. Arts Commission Appointments Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes COUNCILMEMBER JOHNSON MOVED THE FOLLOWING INDIVIDUALS TO APPOINTMENTS TO THE ARTS COMMISSION: MELISSA PREISER TO FILL A VOTING POSITION EXPIRING DECEMBER 31, 2019; DALLAS FRAKES TO FILL AN ALTERNATE POSITION EXPIRING DECEMBER 31, 2020; AND JOSLYN POCOCK TO FILL AN ALTERNATE POSITION EXPIRING DECEMBER 31, 2020; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes e. Youth Commission Appointments Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes COUNCILMEMBER JOHNSON MOVED TO APPOINT AMY OJEABURU, NIC PAGLIOCCO, EMILY Federal Way City Council Regular Minutes Page 6 of 8 September 4, 2018 ODOM, AND NEDE OVBIEBO TO THE YOUTH COMMISSION ALL WITH VOTING TERMS EXPIRING AUGUST 31, 2020; COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Johnson yes Councilmember Duclos yes Councilmember Tran yes f. Lodging Tax Advisory Committee Appointments COUNCILMEMBER MOORE MOVED TO APPOINT MADALENA MILLER TO FILL A VOTING MEMBER/COLLECT LODGING TAX POSITION EXPIRING OCTOBER 31, 2019, AND TJ BALL TO FILL A VOTING MEMBER/COLLECT LODGING TAX POSITION EXPIRING OCTOBER 31, 2019; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes g. Ethics Board Appointment Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes DEPUTY MAYOR HONDA MOVED TO APPOINT KAREN KIRKPATRICK AS AN ALTERNATE MEMBER OF THE ETHICS BOARD FOR A TERM TO EXPIRE MAY 31, 2021; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes h. Diversity Commission Appointments Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes COUNCILMEMBER JOHNSON MOVED TO APPOINT JULIAN FRANCO AS A VOTING MEMBER TO THE DIVERSITY COMMISSION FOR A TERM TO EXPIRE MAY 31, 2021; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Johnson yes Councilmember Tran yes 7. COUNCIL REPORTS Councilmember Koppang yes Councilmember Moore yes Councilmember Duclos yes Councilmember Assefa-Dawson thanked those in attendance for their time and dedication. She also addressed concerns she has in regards to the discussion surrounding affordable housing. The language surrounding the discussion has been disheartening. She appreciates that we are a Welcoming City, but would also like an emphasis as a Safe City. She will be attending the MSC Luncheon on October 18. Councilmember Johnson thanked the Mayor and Council as well as the community for their support of his marriage. He was saddened by the passing of Senator McCain who represented unity, equality Federal Way City Council Regular Minutes Page 7 of 8 September 4, 2018 and respect; he reflected on the fact we all have a finite amount of time to make infinite impact. He reported a successful trip to the King County Courthouse in Seattle with twenty young adults. While there, they were able to interact with law enforcement and courthouse professionals. Councilmember Tran congratulated Councilmember Johnson and wished him and his wife one hundred years of happiness. Councilmember Koppang spoke regarding recent events happening in Federal Way: Flavor of Federal Way, Movies in the Park, and the Desna Cup. He attended the New to Federal Way Teachers Breakfast at the Performing Arts and Event Center. He wished Public Works Director Marwan Salloum and his family the best as he retires. Councilmember Moore also congratulated Councilmember Johnson on his recent marriage. He reported that the Lodging Tax Advisory Committee has prepared directional signage to the 911 Memorial. He also expressed his respect for the late Senator McCain and his ability to work across party lines. He appreciated the budget proposal and is excited to take part in the upcoming discussions. Councilmember Duclos suggested the City and Council work more closely with the Chamber of Commerce in regards to revenue enhancement. She shared her excitement regarding a recent festival in Ocean Shores and expressed the desire to have such an event in Federal Way become a draw around the region. Deputy Mayor Honda congratulated the Desna Cup on their eleventh year of a successful event and expressed excitement at the hundreds of people they brought to Federal Way. She announced the ongoing recruitment for Youth Commissioners. She also announced the Symphony's Brews and Blue Event on Saturday at Town Square Park. She reminded citizens that the city's budget schedule is online and meetings are open to the public: she encouraged participation and attendance. 8. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the Regular Meeting 10:59 pm Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Regular Minutes Page 8 of 8 September 4, 2018 'Wei COUNCIL MEETING DATE: September 18, 2018 ITEM #: ................................................................................................................................... ............ .........................................................................................................................................................................................................................................................................................................................._.__.................................__............ ... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO ALLOCATE ADDITIONAL FUNDS FOR THE PARKS, RECREATION AND OPEN SPACE PLAN POLICY QUESTION: Should the City Council authorize additional funding from unallocated Parks Department CIP funds to allow the Parks Department to amend an existing agreement with AHBL Inc. in the amount of $26,000 for a grand project total of $66,000? COMMITTEE: PRHSPS MEETING DATE: Sept. 11, 2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFFREPORT BY: John Hutton Parks Director DEPT: Parks ...................................................................................................................................................................................................................................................................................................................................... _.................................. ................. ............. _.... Attachments: None Background: The original scope of a Parks, Recreation and Open Space Plan (PROS) expanded to perform a detail search of all City property associated with Parks and Open Spaces. Prior property list were incomplete or there were discrepancies with acreage. This extra work will create a defined property list and clearly designate what parcels go with what park or open space. Additional public meetings and work on the final document were added to this new scope. This plan is required by a state grant funding agency as criteria to be eligible for grants to help fund park development and improvements. Options Considered: 1. Authorize the additional allocation of $26,000 from unallocated CIP funds for consultant work to prepare the Parks, Recreation and Open Space Plan 2. Do not Authorize the allocation of $26,000 of unallocated CIP funds and provide direction to staff ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: �j / �' DIRECTOR APPROVAL: -9lz$/la ommitta Council initial/Date initial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 18, 2018 Council consent agenda for approval. ittee Chair —Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of Authorizing the additional allocation of $26, 000 from unallocated CIP funds for consultant work on the Parks, Recreation and Open Space Plan. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 11/2016 RESOLUTION # SUBJECT: PERFORMING ARTS AND EVENT CENTER — AUTHORIZATION TO AWARD PRODUCTION LIGHTING FIXTURES POLICY QUESTION: Should the City Council award the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center to the lowest responsive, responsible RFQ respondent? COMMITTEE: Land Use and Transportation Committee CATEGORY: ® Consent ❑ City Council Business STAFF REPORT BY: EJ Wal: ❑ Ordinance ❑ Resolution Public Works Director MEETING DATE: September 10, 2018 ❑ Public Hearing ❑ Other DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 10, 2018. Options Considered: 1. Award the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center base quote and optional equipment to PLATA, the lowest responsive, responsible submitted quote in the amount of $89,050.70 and authorize the Mayor to execute the contract. 2. Reject all quotes for the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 18, 2018 City Council Consent Agenda for approval. MAYOR APPROVALitiA C'��DIRECTOR APPROVAL: /% 817,111.6 Coie CounJt Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the September 18, 2018 Council consent agenda for approval. vii Jd� I Af"rj Mark KonrVng, Committee Chafr Jesse Johnson, Committee Hoarle Tran, Committee Member member 1. PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center base quote and optional equipment to PNTA, the lowest responsive, responsible submitted quote in the amount of $89,050.70 and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: September 10, 2018 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director`(/ SUBJECT: Performing Arts and Event Center — Authorization to Award Production Lighting Fixtures FINANCIAL IMPACTS: This project is the purchase of the remainder of the required lighting inventory under the previously approved and budgeted capital construction account (308-5800-110-594-58-). The Council approved budget was $32,750,000 and the total spent/budgeted to date per the most recent FEDRAC report is $32,477,948.The spare parts inventory has already been established; therefore this is a one-time expenditure. No additional ongoing expenses for operations and maintenance are anticipated. BACKGROUND: Four quotes were received and opened on August 31, 2018 for the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center; please see attached Bid Tabulation Summary. The lowest responsive, responsible quote is PNTA in the amount of $89,050.70 for the combined base quote and optional equipment. AVAILABLE FUNDING: The Council approved budget for the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center is $105,000. This is funded from the overall construction FF&E budget. RECOMMENDATION: Staff recommends awarding the Production Lighting Fixtures Acquisition for the Performing Arts and Event Center base quote and optional equipment to PNTA, the lowest responsive, responsible submitted quote in the amount of $89,050.70 and authorize the Mayor to execute the contract. Performing Arts and Event Center Production Lighting Fixture Acquisition Bid Opening: August 31, 2018 Item Quote 1 Quote 2 Quote 3 Quote 4 Company Name PNTA Hollywood Lights LVH Entertainment Barbizon Lighting Bid Form Completed Yes Yes Yes No Bid Form Signed Yes Yes Yes Yes Addendum 1 Signed Yes Yes Yes No Addendum 2 Signed Yes No Yes No Date of Install 2 weeks after contract 5 -Oct -18 30 days after Contract 2-4 weeks after contract Responsiveness (1-10) 1 10 101 101 5 Base Price 1 $85,472.17 $103,889.79 $97,383.78 $95,049.00 Ability / history (1-10) 1 10 10 10 10 Alt. 1 1 $3,578.531 No price 1 $4,256.341 $4,467.32 Total Base + Alt 1 1 $89,050.70 N/A $101,640.121 $99,516.32 * They used their own quotation form, not the RFQ form 5d COUNCIL MEETING DATE: September 18, 2018 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WIRELESS MASTER PLAN / SMALL CELL — CITY INFRASTRUCTURE LEASING PROGRAM — REQUEST FOR PROPOSALS POLICY QUESTION: Should staff be directed to issue a request for proposals (RFP) for the purpose of developing a Wireless Master Plan and Small Cell City Infrastructure Leasing Program and return to City Council for recommendations and award? COMMITTEE: Land Use and Transportation MEETING DATE: September 10, 2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desiree Winkler, P P.E Deputy Director DEPT: Public Works . . Attachments: Staff Report (LUTC Memo dated September 10, 2018) Options Considered: 1) Direct staff to issue a RFP for the purpose of developing a Wireless Master Plan and Small Cell City Infrastructure Leasing Program and return to City Council for recommendations and award. 2) Do not direct staff to issue a RFP for the purpose of developing a Wireless Master Plan and Small Cell City Infrastructure Leasing Program and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: `T �fc�1-/DIRECTOR APPROVAL: �'t Committ a Councif InitiaUDate Initiat/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 18, 2018 consent agenda for approval. �i�rDy V, ' Mark Ko ng, Committee air Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "1 move approval of Option 1. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: September 10, 2018 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Director of Public Works esiree Winkler, P.E., Deputy Public WorksDirector SUBJECT: Wireless Master Plan / Small Cell — City Infrastructure Leasing Program — Request for Proposals FINANCIAL IMPACTS: This project is included within the proposed 2019/2020 budget. As proposed, it will potentially net approximately $50,000 in revenue in 2019 and $100,000 in revenue in 2020. BACKGROUND: Wireless Demand — Advent of 5G Demand for wireless services has seen exponential growth over the past few years and that growth is expected to continue in the future. Having high speed reliable broadband services will attract and keep businesses, residents, and customers in the City. This demand will be met through the advent of 5G technology which greatly improve speed, reliability, and greatly reduces latency. The coverage gaps will be filled with small cell technology which consists of operator -controlled radio access points with low radio frequency (RF) power output that densify the network without having to build additional macrocell towers. Small Cell and City Infrastructure Small cells are installed approximately 35 feet high are anticipated to be installed every 300 to 500 feet by each carrier. Depending on the carrier, data is then transmitted from the small cells via radio to a macro cell or via fiber optic cable. Federal Law requires that public agencies open up use of the right-of-way to accommodate wireless technologies including small cells. The City owns a wide array of assets including, but not limited to street lights, signal lights, pedestrian poles, and conduit networks which could be used for the purposes of promoting, transmitting, or facilitating wireless communications. Staff recommends the City develop a comprehensive plan to better manage these resources and leverage such assets through third --party property agreements. The benefits include better control over the timing and placement of the small cell deployments and a revenue source from leasing City assets. September 10, 2018 Land Use and Transportation Committee Wireless Master Plan / Small Cell — City Infrastructure Leasing Program — Request for Proposals Page 2 Franchises, Permitting, and Design Standards The City has been approached by several third -party telecommunication providers to acquire property rights to certain City assets for use in the expansion of wireless coverage and capacity. Federal Way has completed some background work to accommodate small cells through the support of a multi - jurisdictional consortium to update franchise application and agreement boilerplates, as well as update City code related to licensing and design standards. From working through this consortium, other agencies have shared the overwhelming demand on resources that is required to work through small cell deployments. Several California jurisdictions, and recently the City of Portland, have hired a third -party agent to manage small cell deployments. Many of these agreements have no upfront out of pocket costs to the City. The Contractor earns revenue through the successful "reserving" and "leasing" of City assets typically a 65/35 (City/Contractor) share in lease revenue. The city would still retain franchise rights and ultimate say on design standards and permitting. Request for Proposals — Scope of Services Staff recommends the City invite interested parties to demonstrate knowledge and expertise (qualifications) in the development of a Wireless Master Plan (WMP). The Contractor will execute a Professional, Technical and Expert Contract with the City which will incorporate a Master License Agreement with the City to represent the City with third -parties interested in sublicensing City Assets. The Contractor will further be expected to utilize the WMP and work on the City's behalf to develop, execute, and administer such sublicensing agreements. As an agent for the City, the Contractor shall work closely with the City to ensure that all proposed sublicensing agreements are permitted only after each applicant has complied with existing review and approval processes within the City and the State, especially as they pertain to the following: franchise approvals, licensing, applications, permits, conditional language, and other requirements for installing facilities in the right of way by attaching to City facilities. COUNCIL MEETING DATE: September 18, 2018 ITEM #: 5e CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: 2019-20 SOLID WASTE AND RECYCLING GRANT APPROVALS POLICY QUESTION: Should the City apply for grants, enter into related interlocal agreements, and allocate the funding for implementation of related solid waste and recycling projects? COMMITTEE: Land Use & Transportation MEETING DATE: Sept. 10, 2018 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Jeanette Brizendine, Recycling Project Manager 0 DEPT: Public Works ... _........... Attachments: 1. Staff Report 2. Resolution Options Considered: 1. Approve the Resolution as presented. 2. Do not approve the Resolution and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: Initial/Date 41PAY4, DIRECTOR APPROVAL: Initial/Date V COMMITTEE RECOMMENDATION: I move to forward the proposed Resolution to the September 18, 2018 consent agenda for approval. Mark Kop�'�t g, Committee Chair Jesse Johnson, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Resolution. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # VIA, Committee Member CITY OF FEDERAL WAY MEMORANDUM DATE: September 10, 2018 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director J Jeanette Brizendine, Recycling Project Manager SUBJECT: Resolution: 2019-2020 Solid Waste and Recycling Grant Approvals FINANCIAL IMPACTS: Revenues from the grants described in this memorandum would be encumbered into the 2019-20 biennium budget via the following revenue accounts: 106-0000-000-334-03-010 STATE GRANTS - DEPT OF ECOLOGY $ 34,756 (estimate) 106-0000-000-337-00-001 KC - HAZARDOUS WASTE MGMT. $ 79,662 (estimate) 106-0000-000-337-00-003 KC - WASTE REDUCTION GRANT $117,110 (estimate) Grant revenues will be distributed within the 106 Solid Waste Special Revenue Fund to offset the costs of eligible projects and services. This is considered one-time funding and has no appreciable impact to General Fund administration. BACKGROUND: The Solid Waste and Recycling Division (SWR) requests City Council approval of three upcoming grants that support SWR projects. Combined, these three grants will provide an estimated $231,528 in revenue over the coming biennium. For over two decades, these non-competitive allocation grants have funded an array of SWR projects. The attached City Council Resolution would approve grant applications and encumbrance of grant funds. DISCUSSION: Projected Grant Amounts and Required Match: The WA-DOE's Solid Waste Financial Assistance Grant (SWFA) (formerly "Coordinated Prevention Grant") is projected at current funding levels: $34,756 with a 25% match requirement of $11,585. King County Solid Waste Division's Waste Reduction/Recycling (WRR) grant allocates $117,110, while the Local Hazardous Waste Management Program (LHWMP) allocates $79,662. The WRR and LHWMP grants have no match requirements, easily meeting SWFA's 25% match. The estimated funding from all three grants totals $231,528. This amount is lower than was projected for the current biennium due to the reduction of SWFA funding (described below). Together, these grants fund waste reduction and recycling programs that benefit Federal Way residents and businesses. SWR prepares applications and detailed project scopes and then coordinates grant contracts and ongoing reporting with grant agencies. These grant amounts are estimates, with award contingent on adoption of respective budgets by the three administrative agencies: the State Legislature for the SWFA program, King County Council for the WRR grant, and the King County Board of Health for the LHWMP funding. Projects will only be implemented once these agencies have adopted their respective budgets, thereby allowing grant agreements to be issued September 10, 2018 Land Use and Transportation Committee Resolution: Solid Waste and Recycling 2019-2020 Grant Approvals Page 2 by agencies. These grant revenues are programmed into the SWR budget. Administratively, these grants offset direct staff costs and overhead for related project implementation and reporting. SWFA Funding May Vary: Over the prior two funding cycles, SWFA funding was reduced as a result of re -allocation in the State legislature's budget process. There is some anticipation that "historical" SWFA funding will be restored this upcoming biennium, but the opposite is also possible. For planning purposes, current SWFA funding levels were projected both in the SWR 2019-20 budget and this grant approval process. If SWFA funding varies from this projection, a budget adjustment will be considered in mid - 2019. The draft Resolution anticipates this potential funding variability. SWFA funding is routinely allocated in two distinct cycles, namely Regular and Offset. This has allowed flexibility for unspent grant funds from one jurisdiction to be re -allocated to successful projects in other jurisdictions. As such, Federal Way has sought and received Offset -cycle funding in the past. Should SWFA funding return to "historical" levels, Offset -cycle funding may also become available, so the draft Resolution anticipates procuring Offset -cycle funding as well. Funding City Staff Support for LHWMP Administration: The LHWMP's administrative staff allocates $16,000 in additional funding to Federal Way to offset SWR support of this County -wide program. Starting in 2019, LHWMP administration intends to use an alternative funding distribution (rather than the traditional grant funding mechanism). Details have not been provided, so the draft Resolution anticipates this funding will still be available to the City. The SWR budget anticipates receipt of this funding via the same grant revenue account, independent of LHWMP's distribution mechanism. City Council Approval Process: The attached draft Resolution serves several functions: it approves applying for and receiving grant funds, establishes budget accounts, and outlines grant -specific projects. The draft Resolution includes a summary table that shows anticipated grant funds, match, and related 2019-20 projects. SWR GRANT PROJECTS: To date, during the current 2017-18 grant cycle, these projects have resulted in approximately $160,000 in reimbursable expenditures, through seven grant report/reimbursement requests. Four additional requests will be prepared to close out this cycle. Highlights of current waste reduction, recycling, and moderate risk waste projects follow. These projects will continue to be supported by grant funding in the upcoming cycle. Recycling Collection Events: Promoting, organizing and managing spring and fall Recycling Collection Events, which average nearly 1,000 participants bringing over 70 tons of materials for recycling and reuse (ranging from Styrofoam to refrigerators). Even with reduced grant funding, SWR continues to structure these events so grants cover all recycling costs, without requiring "co - pays" from participants. Savings were realized by eliminating some higher -cost or lower -volume materials, and through lower cost equipment and staffing options. • Residential and Community Outreach: Production and distribution of educational materials to residents, providing an array of waste reduction, recycling and composting information, plus household hazardous waste disposal options. Annual service calendars are also distributed to remind single-family residents of recycling service schedules and schedule changes due to holidays, as well as current rates for collection services. Grant funds support community workshops on recycling - related topics, as well as waste prevention initiatives such as the South King Tool Library and Repair Cafes focusing on repair of mendable items. Grants also support promotion of "product stewardship" September 10, 2018 Land Use and Transportation Committee Resolution: Solid Waste and Recycling 2019-2020 Grant Approvals Page 3 initiatives (disposal options for various items ranging from unwanted medicines to mercury - containing lighting), as well as battery recycling drop-offs at City facilities. Multi -Family Recycling Promotion: Supporting recycling services at multi -family residences (including recycling signage and container labels, recycling tote bags for resident use, promotional newsletters distributed directly to residents, and translations). Door-to-door education efforts will continue being supported as well as improving recycling services at complexes serviced via "valet" (front door -step) garbage/recycling collection. Business Recycling Outreach: Assisting area businesses to implement or expand commercial recycling efforts, including provision of interior recycling containers, signage and staff training to suit each business. SWR staff provides this outreach in conjunction with hauler outreach staff. Reduced grant funding meant no business recycling newsletter was produced during the current grant cycle, but instead a guide was created and distributed to describe disposal options for difficult to manage wastes. This was mailed in tandem with the annual rates and services flyer. During 2018, outreach focusing on food waste prevention and edible food recovery is being supported via a separate King County grant. Public Area Services: Maintain litter/recycling containers located in right-of-way, parks, and facilities, as well as supplies for volunteer litter collection groups. In addition to the ongoing efforts highlighted above, regional outreach initiatives may be developed to help counter issues with markets for processed recyclables and compostable materials, including: • Regional media campaign to maximize recycling of basic/core recyclables (and to minimize contaminants or difficult -to -process or off -spec materials from entering the recycling system) • Regional waste reduction focus on food service providers Regional campaign to reduce contaminants entering the yard waste/compostables processing system The draft Resolution outlines projects funded by the combined grants. Pending City Council approval of the draft Resolution, scopes of work and applications will be submitted to meet grant agency timelines. cc: Project File Day File K:\LUTC\2018\9-September 2018\Resolution - SWR 2019-2020 Grant.docx RESOLUTION NO. A RESOLUTION of the City of Federal Way, Washington, authorizing grant applications, acceptance of monies, and directing execution of agreements to accept funds from various state and county sources for establishing projects within the solid waste and recycling fund. WHEREAS, cities are charged with providing and maintaining public projects necessary to maintain and improve the public health, safety, and welfare; and WHEREAS, the financial resources of cities to provide these necessary services and improvements are limited; and WHEREAS, various state and county sources have dedicated grant funds available to supplement city projects, which are awarded based on population allocation and project eligibility; and WHEREAS, City staff pursues these funds in order to maximize the local public benefits of these funds; and WHEREAS, the grants identified herein will potentially net the City of Federal Way an estimated Two Hundred Thirty -One Thousand Five Hundred Twenty -Eight and No/100 Dollars ($231,528.00) during the 2019-20 biennium; and WHEREAS, the City commits to accountability by measuring and quantifying the results of the funded programs. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Resolution No. 18- Page I of 5 Section 1. Grant Applications and Agreements Authorized. For all projects identified in Column 1 of Exhibit A, attached hereto and incorporated herein by this reference, the Mayor or his or her designated representative is authorized and directed to submit grant applications, develop scopes of work, and execute related agreements with the agencies identified in Column 2 of Exhibit A as are necessary to accept the grant monies identified in Column 3 of Exhibit A. The grant amounts shown in Column 3 are estimated and subject to change, and agency -specific funding variations are anticipated per this resolution. In particular, two funding agencies may also change either basic funding levels and/or how funds are disbursed, as follows: Solid Waste Financial Assistance Grant funding plus related Offset -cycle funding are subject to change per State Legislature action, and the Local Hazardous Waste Management Program's instrument for distributing funding to compensation for City support of this county -wide program is also subject to change, although this compensation will continue to be considered as grant revenue. Section 2. Receipts of Funds Authorized. The Mayor or his or her designee is hereby authorized to accept the grant monies estimated in Column 3 of Exhibit A attached hereto. Section 3. Creation of Solid Waste Project Grant Fund Accounts Authorized. At the time of execution of each agreement and acceptance of the grant funds specific to that agreement, separate projects shall be established within the Solid Waste and Recycling Fund, into which monies specific to that grant project shall be deposited. Section 4. Mayor Shall Administer Funds. The Mayor or his or her designated representative shall have responsibility for the administration of the grant monies received, and for the awarding of eligible grant -funded projects to qualified vendors and contractors. Resolution No. 18- Page 2 of 5 Section 5. Identification of Source Funds. The approximate amounts and anticipated sources of revenue for the grant funded projects are identified in Exhibit A attached hereto. Section 6. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 7. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 8. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 9. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of 920. [signature page follows] Resolution No. 18- Page 3 of 5 CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 18- Page 4 of 5 Exhibit A CITY OF FEDERAL WAY- SOLID WASTE & RECYCLING DIVISION 2019-20 GRANT PROJECTS AND ANTICIPATED GRANT AMOUNTS * The WRR and LHWMP grants will provide all necessary matching funds for the Solid Waste Financial Assistance Grant. Resolution No. 18- Page 5 of 5 GRANT MATCH GRANT GRANT/PROJECTS SOURCE AMOUNT REQUIRED TERMS Column 1 Column 2 Column 3 Column 4 Column 5 Solid Waste Financial Assistance (SWFA) Funding - Regular and Offset -cycle Four Recycling Collection Events Waste Reduction & Recycling Outreach (Single -Family, Multi -Family and Washington Department $34,756 $11,585* 07/01/19 to Businesses) of Ecology (DOE) 6/30/21 Funding for Solid Waste Division staff and overhead Waste Reduction and Recycling Program Grant (WRR) Four Recycling Collection Events Waste Reduction & Recycling Outreach (Single -Family, Multi -Family and King County Solid Businesses) Waste Division $117,1 10 * $0 01/01/19 to Litter and Recycling Collection in Public Places12/31/20 Funding for Solid Waste Division staff and overhead (KCSWD) Local Hazardous Waste Management Program Funding (LHWMP) Four Recycling Collection Events Moderate Risk Waste Outreach Local Hazardous Waste Staff Participation as a Sound Cities Association appointed representative to Management Program in $79,662* $0 01/01/19 to the LHWMP in support of program administration. King County 122/31 /20 Funding for Solid Waste Division staff and overhead TOTAL $231,528 * The WRR and LHWMP grants will provide all necessary matching funds for the Solid Waste Financial Assistance Grant. Resolution No. 18- Page 5 of 5 6a COUNCIL MEETING DATE: September 18, 2018 ITEM #: ......... ............. ...._..._ __ ... .... __ _ _ ......... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY OF FEDERAL WAY COMMENTS ON SCOPING FOR ENVIRONMENTAL REVIEW OF PORT OF SEATTLE SUSTAINABLE AIRPORT MASTER PLAN (SAMP) POLICY QUESTION: Should Council authorize the mayor to submit on behalf of the City of Federal Way comments on scoping for environmental review of the Port of Seattle Sustainable Airport Master Plan (SAMP) as described in the attached staff report? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Yarden F. Weidenfeld, Senior Policy Advisor DEPT: Mayor's Office _. ....... ......... ... ..... ................ ... . ..................... ........................ .... ....................................... ......................... Attachments: Staff Report and Attachment Options Considered: 1. Authorize mayor to submit on behalf of the City of Federal Way comments on scoping for environmental review of the Port of Seattle Sustainable Airport Master Plan (SAMP) as described in the attached staff report 2. Do not authorize mayor to submit on behalf of the City of Federal Way comments on scoping for environmental review of the Port of Seattle Sustainable Airport Master Plan (SAMP) as described in the attached staff report and provide direction to staff. ._.. __._..... _... ....... ..... ........................... .............__.................__............. _.............. ..... MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: N/A Committee InitiaUDate COMMITTEE RECOMMENDATION: N/A It ,) IPIRECTOR APPROVAL: Council Initial/Date InitiaUDate l �yd� Q�f OII o p P r ov e� *1e ti�ltIca11 I Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize the mayor to submit on behalf of the City of Federal Way comments on scoping for environmental review of the Port of Seattle Sustainable Airport Master Plan (SAMP) as described in the attached staff report and incorporating upcoming comments of consulting law firm. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: September 14, 2018 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Yarden F. Weidenfeld, Senior Policy Advisor SUBJECT: City of Federal Way Comments on Scoping for Environmental Review of Port of Seattle Sustainable Airport Master Plan (SAMP) Financial Impacts: Mayor Ferrell has previously authorized from the Mayor's Office budget a $4,000 contract with the law firm Shute, Mihaly & Weinberger for consulting on comments on scoping for environmental review of the Port of Seattle Sustainable Airport Master Plan (SAMP). Authorization for the mayor to submit these comments on behalf of the City of Federal Way does not entail any additional costs. Background Information: In June 2018 the Port of Seattle publicly released an updated, final version of its latest long-range airport development plan, called the Sustainable Airport Master Plan (SAMP). The purpose of this planning document is to identify additional airport facilities and airspace needed to accommodate its forecast of "unconstrained" passenger and air cargo demand at Sea -Tac International Airport (Sea -Tac) over the next 20 years. The final SAMP projects an increase in annual passengers handled from 46.9 million last year, to 56 million by 2027, and further increasing to 66 million by 2034. To accommodate that forecasted passenger growth in the near-term, within flight operation delay time -frames acceptable to the FAA, the SAMP proposes construction of a second passenger terminal containing 19 gates, taxiway extensions, additional air cargo facilities, and approximately 30 other infrastructure projects to be completed in 9 years. Before the Port of Seattle can consider approval and begin to implement the improvement projects proposed in the SAMP, their impact on human health and the environment must be analyzed under the State Environmental Policy Act (SEPA) and the National Environmental Policy Act (NEPA). The process starts with a 60 -day "scoping" public comment period that began on July 30, 2018 and ends on September 28, 2018. Release of the Draft Environmental Impact Statement (DEIS) is projected for early Fall 2019, followed by another public comment period in Fall 2019 and release of the final Environmental Impact Statement (EIS) in early Winter 2019. Rev. 7/18 Basic Themes Senior Policy Advisor Yarden F. Weidenfeld is working with a planner and an attorney at the law firm Shute, Mihaly & Weinberger in drafting scoping comments. A copy of the DRAFT letter is attached as Attachment One. Shute, Mihaly & Weinberger is reviewing it and will send suggested edits by 9-21-2018. Basic themes include: • Need to evaluate alternatives to massive expansion plans • Need to scope together with other projects foreseen in the future or that have already gone through environmental review, so cumulative effects are analyzed. • Need to evaluate results of other studies, such as University of Washington study on ultra -fine particles (UFPs), State of Washington Department of Commerce study on community impacts of airport operations, and Puget Sound Regional Council (PSRC) Regional Aviation Baseline Study • Need to look at relevant impacts of past actions (such as third runway) and of expected changes (such as Next Gen) • Need to evaluate all impacts of noise, including details on how single event noise will be evaluated ("SEL"), not just "DNL," because people do not experience "average" noise but each aircraft • Need to look at noise as not only nuisance but also as health issue and as affecting/destroying quality of life • Need to look at airplane pollution, including all studies that show connection with respiratory and other illnesses, and including nitrogen oxides, fine particles, and ultra -fine particles (UFPs) • Need to consider all feasible mitigation measures and feasible alternatives that will help community such as changing glide slope, changing flight paths, and changing flight schedules • Need to look at "environmental justice," including disproportionate negative impacts of Sea -Tac Airport in communities to the south of airport Conclusion: Mayor Ferrell recommends that the City Council authorize him to submit on behalf of the City of Federal Way comments on Scoping for Environmental Review of Port of Seattle Sustainable Airport Master Plan (SAMP). Rev. 7/18 ATTACHMENT ONE Mr. Steve Rybolt Port of Seattle Aviation Environment and Sustainability P.O. Box 68727 Seattle, WA 98168 Dear Mr. Rybolt: Thank you for this opportunity to comment on scoping for environmental review of the Sustainable Airport Master Plan (SAMP). As you probably know; Federal Way residents have been expressing an increasing number of concerns about the impacts of aircraft flying to and from Sea -Tac International Airport ("Sea -Tac"). The SAMP is based upon a projection of an increase in annual passengers handled from 46.9 million last year to 56 inillion in 2027 to 66 million by 2034. Just to handle the increased passenger demand projected through 2027, the SAMP's "short-term" proposal involves construction of a 19 -gate new passenger terminal, new taxiway extensions, additional air cargo facilities, and approximately thirty other infrastructure projects. Meanwhile, the Port has stated that the twenty additional airport expansion and redevelopment improvement projects that would be necessary to meet "long-term" demand (i.e. through 2034) are not "ripe for review." Needless to say, these expansion plans have only eerbated the concerns of our constituents, many of whom feel that Sea -Tac has already reached its capacity. With this background in mind, I am offering the following comments on SAMP environmental review scoping under the National Environmental Policy Act (NEPA) and the Washington State Environmental Policy Act (SERA). I. Alternatives to massive expansion plans must be evaluated. As noted above, our community is already facing an unbearable level of air traffic over our homes at all hours of the day and night. The resulting noise and aircraft emissions are greatly affecting our quality of life. The Port's own noise complaint data bears this out, with complaints from zip code 98003 in particular dramatically increasing from an average of two per month in the period from January 2014 through June 2015 to over seven per month in the period from July 2015 through May 2017. For this reason, it is imperative that the Port analyze the following alternatives: A. No Project There must be a detailed analysis of a "No Project" alternative to the current expansion plans. What would that mean, and how would Sea -Tac capacity be managed if expansion is not an option? What would be done in that case to improve efficiency? What would be changed in 1 terms of how passengers are processed? What is the absolute capacity of Sea -Tac without any expansion? B. "Constrained" Alternatives The current plans are based on unconstrained demand. However, in addition to "No Project," there must be at least one or more scaled back alternatives that do not meet all projected demand. One reason this is necessary is that projections are only estimates. It is already apparent that SAMP projections are inaccurate because they show 398,210 operations in 2019,1 a number that was already exceeded in 2016, when Sea -Tac reported a total of 412,170 aircraft operations. Future projections could be equally over- or under -estimated. Secondly, demand itself can be constrained by how the Port chooses to proceed. The current forecasts, as the Port stipulates, "do not include physical, regulatory, environmental or other impediments to aviation activity growth."z. Therefore, the Port should conduct a detailed analysis of lesser "constrained" alternatives, such as, for example: • Without additional air cargo facilities and/or moving cargo to other" As • Without a new passenger terminal and increase in gates • With a voluntary curfew, as is being discussed in the Sea -Tac Airport Stakeholders Roundtable (StART) Aviation Noise Working Group • With a limit on use of the third runway to what was originally promised (inclement weather). Again, the StART Aviation Noise Working Group is examining the possibility of a new runway use agreement. • With a simple cap on number of operations that does not meet unconstrained demand II. Scoping must include current projects. There are a number of current or recent construction projects that have already gone through environmental review with a finding of non -significance, including the North Satellite Modernization Project, the International Arrivals Facility (IAF) Project, and the Runway 16C/34C Rehabilitation Project. All current or recently completed projects should be evaluated together with the "short-term"projects under the SAMP because cumulative impacts must be analyzed. Segmenting the projects only serves to hide their overall impact. III. Scoping must include future projects. 1 "Forecasts of Aviation Activity" (Technical Memorandum No. 4 at Page 6-24 (Table 6-8)) z SAMP "Executive Summary" at Page 2-1. 2 SAMP documents state that the Sea -Tac airfield/airspace system has "insufficient capacity to meet the unconstrained 20 -year forecast demand. ,3 The documents do contain a Long -Term Vision that would satisfy the SAMP 2034 forecasted demand by describing an operationally efficient airport layout, which would be achieved by twenty specific airport expansion and redevelopment improvement projects that it details (in addition to the SAMP's 30 Near -Term projects).4 However, SAMP documents go on to state that these "longer -range projects are not ripe for conducting detailed environmental impact analysis" and that "[o]nce those projects are ripe for review, the Port will be required to comply with NEPA and SEPA."5 Furthermore, SAMP documents speak of a "comprehensive study of airfield/airspace operations to commence following completion of the SAMP."6 We strongly object to this approach. As noted above; segmenting the environmental review of projects only serves to hide their overall impact. Cumulative impacts of all future projects must be analyzed now, even if the "long-term" projects cannot be analyzed in as much detail as the "near-term" projects. Also, the "comprehensive study of airfield/airspace operations" must be done now, as part of SAMP environmental review, and not be deferred. IV. Scoping must include evaluation of results of other studies, even if this delays issuance of Environmental Impact Statement (EIS) Due to the many concerns that have been raised by the increasing number of aircraft over our homes, there are a number of studies that have been launched this year and last. It is imperative that environmental review of the SAMP include an evaluation of the results of these studies even if this dela s i uance of the SAMP Envirow ental Impact Statement (EIS). These studies include: %er j, A. State -funded iri�versity of Washington study on the levels of ultra -fine particles (UFPs) in areas impacted by Sea -Tac. This study, due to be completed on December 1, 2019 "must attempt to distinguish between aircraft and other sources of ultrafine particulate matter, and must compare concentrations of ultrafine particulate matter in areas impacted by high volumes of air traffic with concentrations of ultrafine particulate matter in areas that are not impacted by high volumes of air traffic .,,7 Preliminary data does appear to support Sea -Tac as a primary source of UFPs. Thus, the environmental impact of SAMP plans cannot be fully evaluated before the final results of this University of Washington study are taken into account. 3 Id. at Page 5-12. 4 "Facilities Implementation and Financial Feasibility" (Technical Memorandum No. 7) at Pages 6-1 - 6-4. 5 "Environmental Overview" (Technical Memorandum No. 8) at Page 1-2. 6 SAMP "Executive Summary" at Page 4-2. 7 Budget Proviso contained in Washington State Operating Budget passed by the State Legislature in 2017. 3 Furthermore, the State of Washington budget proviso funding this study also mandates that at its conclusion, "the university must report study findings, including any gaps and uncertainties in health information associated with ultrafine particulate matter, and recommend to the legislature whether sufficient information is available to proceed with a second phase of the study. ,8 This "second phase" will be on the health effects of UFPs. A bill to fund this "second phase" is expected to be introduced in the 2019 session of the State Legislature by State Rep. Mike Pellicciotti. The results of this "second phase" must also be evaluated as part of SAMP environmental review because not only the prevalence of UFPS, but also their toxicity must be taken into account. B. State of Washington Department of Commerce st , on the community impacts of Sea -Tac operations. ''j/ 11 The State of Washington Department of Commerce is currently engaged in a study, funded by the State of Washington and by six South King County cities, on the "impacts that the current and ongoing airport operations have on quality of life associated with air traffic noise, public health, traffic, congestion, and parking in residential areas, pedestrian access to and around the airport, public safety and crime within the cities, effects on residential and nonresidential property values, and economic development opportunities, in the cities of SeaTac, Burien, Des Moines, Tukwila, Federal Way, [and] Normandy Park."9 Since these impacts are at the core of our community's concerns, the results of this study must be included as part of SAMP environmental review. There is no other alternative, as this is the first study in more than twenty years on local impacts of the airport. Its results could affect alternatives and mitigation. The study is currently due to be completed in December 2019 but may be slightly extended into the first quarter of 2020. C. Puget Sound Regional Council (PSRC) Regional Aviation Baseline Study Recently, the Puget Sound Regional Council (PSRC), on whose executive board I sit, accepted approximately S1 million in funding from the Federal Aviation Administration (FAA) to conduct a regional aviation baseline study. The objective of this study "is to provide a clear picture of the aviation activities and needs in the central Puget Sound region (King, Kitsap, Pierce, and Snohomish) and set the stage for future planning."10 This study is due to be completed in December 2019. Once again, SAMP environmental review cannot be considered complete without an evaluation of the results of this study, as it "is expected to produce information critical for understanding the region's aviation needs and options for policy makers to consider for meeting those needs in the future."I I 8 Id. 9 Budget Proviso contained in Washington State Operating Budget passed by the State Legislature in 2018. to "Regional Aviation Baseline Study—Scope of Work Summary" 11 Id. 2 D. Washington State Legislature Joint Transportation Committee Air Cargo Study The Washington State Legislature Joint Transportation Committee (JTC) is currently engaged in a study that is evaluating "the current and future capacity of the statewide air cargo system." 12 One objective of the study is to "[e]xplore possibilities for accommodating the growing air cargo market at more airports around the state."13 Since the continued projected increase in air cargo at Sea -Tac is a critical component of the SAMP, 14 and the Port's stated goal is to "[t]riple air cargo volume to 750,000 metric tons," 15 it would behoove the Port to first examine the JTC study results as part of SAMP environmental review. This study is expected to be completed by the end of this year (2018). V. Relevant impacts of past actions must be evaluated versus what was projected at the time. ,., Environmental review of the SAMP must inerrdude an analysts of the impacts of past actions versus what was projected at the time. In particular, I am thinking of the construction of the third runway, which was projected not to have a significant impact on South King County communities like Federal Way, because it was only supposed to be used only in inclement weather. However, we all know that it is now used routinely. In fact, the Port's own data shows that its usage has gone from 10,079 "Northflow" landings in 2011 to 57,287 such landings in 201716, a nearly six fold increase in six years. This change puts many planes directly over homes in the Marine Hills and other neighborhoods of Federal Way, where there were none ten years ago. This experience has generated a certain amount of distrust in our community that could be alleviated if SAMP environmental review analyzes the true impacts of the third runway as compared with what Was projected, how those affects would be exacerbated should the full SAMP plans go forward, and how we can be assured that this time, impacts are accurately projected, fully acknowledged, and properly considered. VI. Expected changes unrelated to the SAMP must be evaluated. There are many changes taking place in aviation unrelated to the Port's SAMP plans. Many of these are generally categorized under the title "Next Gen." While many people in south King County report lower flying and more, frequent aircraft and more streamlined flight paths (both to be expected with the implementation of Next Gen Required Navigation Performance (RNP) and Optimized Profile Descent), we have been told repeatedly by the Port that Next Gen procedures have in fact not yet been implemented for final approaches at Sea -Tac. If so, eventual 12 Washington State Air Cargo Movement Study (November 15, 2018 Power Point at Slide 3). 13 Id. Y4 SAMP "Executive Summary" at Page 2-3 (Table 2-1) 15 "Port of Seattle 2018-2022 Long Range Plan" Objective 3 (slides 9 and 12). 16 "Runway Use Statistics" (Port of Seattle report run on June 4, 2018 and provided to City of Federal Way Mayor's Office) implementation of Next Gen will further exacerbate what is already an unacceptable situation for our residents. Thus, SAMP environmental review must include the impact of unrelated expected changes, such as full implementation of Next Gen, together with the changes projected by the SAMP itself. VII. All impacts of noise must be evaluated. We have all been educated as to the Day -Night Average Sound Level (DNL) formula that is used by the FAA to evaluate the impacts of noise. According to the FAA: Day -Night Average Sound Level (DNL) is a 24-hour equivalent sound level. DNL is expressed as an average noise level on the basis of annual aircraft operations for a calendar year. To calculate the DNL at a specific location, Sound Exposure Levels (SELs) (the total sound energy of a single sound event) for that particular location are determined for each aircraft operation (landing or takeoff). The SEL for each operation is then adjusted to reflect the duration of the operation to arrive at a "partial" DNL for the operation. The partial DNLs are then added logarithmically — with the appropriate penalty for those operations occurring during the nighttime hours — to determine total noise exposure levels for the average day of the year. 17 However, DNL as an annoyance level is fundamentally flawed. Humans do not perceive a single, short, loud sound event as an average over a much longer period of time. The Yale University Office of Environmental Health and Safety places the decibel level of a vacuum cleaner at 75 dBA.18 At that amount of sound pressure, the vacuum could run for twenty minutes of every hour and not fall within the 65 DNL established by the FAA as the point when people become annoyed by noise. The very concerns raised by residents of Federal Way, which lies entirely outside of the FAA's 65 DNL "noise contour" show the inadequacy of this metric. Therefore, in addition to DNL, the following impacts of noise must be evaluated as part of SAMP environmental review. Furthermore, as part of building trust with our community, we request that the public have full access to all tools and data inputs that are used in determining the impact of noise. A. Single event noise ("SEL") must be evaluated. As noted above, people do not experience averages. They experience each loud event separately. For this reason, the SAMP environmental review must include a study of the state-of- the-art analysis for single event noise ("SEL") at other airports and details as to how single event noise ("SEL") will be evaluated for Sea -Tac. 17 "Aircraft Noise & Noise Monitoring" (Published by Federal Aviation Administration) at Question 4; https://www.faa. og v/airports/airport development/omp/fag/Media/Noise Monitoring_pdf 18 "Decibel Level Comparison Chart" (Yale Office of Environmental Health and Safety); https:Hehs.yale.edu/sites/default/files/files/decibel-level-chart.pdf 0 B. Evaluation must not be limited to the "noise contour." As also indicated above, the growing number of complaints raised by Federal Way residents with respect to unbearable aircraft noise serves as testimony to the inadequacy of the FAA's 65 DNL noise contour, which excludes all of Federal Way. Evaluation of the noise impacts of the SAMP must extend, at minimum to twelve miles beyond the paved end of any airport runway and two miles from the centerline of any runway or from an imaginary runway centerline extending twelve miles from the paved end of such runway, as would be included in the State noise abatement zone under amendments to RCW 53.54 proposed in the 2018 legislative session by Rep. Mike Pellicciotti. C. Noise as "quality of life" and health issue must be considered, not just nuisance. For too long, aircraft noise has been evaluated merely as a "nuisance". However, it is increasingly clear that aircraft noise is not just a nuisance but also a severe destroyer of people's quality of life. These effects must be evaluated, including an analysis of extent to which people's sleep is affected by middle -of -the night Meavy freight flights, and people's ability to have outside summer activities or even open windows during the day ruined by the constant overhead flights preventing even casual conversation. Resulting drops in property values must also be evaluated. Furthermore, noise must be considered also as a health issue. For years, scientists have warned that ever-increasing environmental noise has a negative impact on people's health. These effects can be physical, psychological, and even intellectual. For example, one almost forty -year- old study found that air the installation of rubber cushions and noise -absorbing ceilings in classrooms, children's reading scores increased. 19 And more recent research found a correlation between exposure to airplane noise and heart attacks, chest pain, hypertension, and strokes amongst those living near and around airports .20 A study published just last year linked loud noises to hearing lUss..21 This author asked: [W]ill the outcry from citizewconcerned about the deleterious effects of noise on health convince governments to pass policies to address noise pollution? Will public officials recognize that sound data already exist to justify passing and enforcing such policies? l will urge public officials to heed former Surgeon General William H. Stewart's quote: "Must we wait until we prove every link in 19 "The effect of a noise abatement program on reading ability" by A. L. Bronzaft. Journal of Environmental Psychology. 1, 215-222. doi: 10.1016/S0272-4944(81)80040-0 (198 1) 20 "Residential exposure to aircraft noise and hospital admissions for cardiovascular diseases: Multi -airport retrospective study" by A. W. Correia, J. L. Peters, J. L. Levy, S. Melly, and F. Dominici. British Medical Journal. 347, f5561. doi: 10. 1 136/bmj.f5561 (2013) 21 "Impact of noise on health: The divide between policy and science" by A. L. Bronzaft. Oven Journal of Social Sciences. 5, 108-120. doi: 10.4236/jss.2017.55008 (2017) 7 the chain of causation? I stand firmly with Surgeon General Burney's statement of 10 years ago. In protecting health absolute proof comes late. To wait for it is to invite disaster or to prolong suffering unnecessarily."22 It should also be noted that the FAA Reauthorization Bill passed by the House of Representatives on April 27, 2018 adds Seattle to cities being analyzed in a study of the health impacts of airport noise. 23 This evidence can no longer be ignored. As part of environmental review of the SAMP, the health implications of increased aircraft noise must be analyzed. VIII. All impacts of aircraft emissions must be evaluated. Airplane pollution has been linked to respiratory -related issues. In 2015, researchers collected and examined data from twelve of California's largest airports. 24 Health effects from pollution readings around the airports were measured using the California Emergency Department and Ambulatory Surgery data for emergency room visits and inpatient discharge data for overnight hospital admissions. Daily admissions of all people with a diagnosis associated with respiratory illnesses were included. The study found a large proportion of local air pollution is caused by congestion from airports. In terms of the link between health and pollution, admissions for respiratory problems were strongly related to airplane emissions. Pollution also increased admissions for chronic obstructive pulmonary disease (COPD) and heart problems. Increases in pollution levels had a negative impact on the whole population, but greater effects were seen in children and the elderly. In particular, the following must be analyzed as part of SAMP environmental review. A. Nitrogen Oxides Nitrogen Oxides (NOx) affect the way we live and breathe and are being emitted at a much greater level by newer jet engines. Nitrogen Oxides (NOx) are "one of the main ingredients involved in the formation of ground -level ozone, which can trigger serious respiratory problems," including "damage to lung tissue and reduction in lung function."Zs 22 Id 23 Presentation of Port of Seattle Federal & International Government Relations Senior Manager Eric Schinfeld at June 27, 2018 meeting of Sea -Tac Airport Stakeholders Roundtable (StART) (held at Sea -Tac Conference Center) 24 See "Airports, air pollution, and contemporaneous health" by W. Schlenker and W.R. Walker. The Review of Economic Studies, 83(2), 768-809. doi: 10.1093/restud/rdv043 (2015) 25 "NOx--How Nitrogen Oxides Affect the Way We Live And Breathe" (Published by the United States Environmental Protection Agency Office of Air Quality Planning and Standards EPA -456/F-98-005 September 1998) at pages 2-3; httys://nepis.epa.Qov/Exe/ZyPURL.cgi?Dockey=P10006ZO.TXT According to the United States General Accounting Office (GAO), "our estimate of emissions produced by the U.S. commercial aircraft fleet in 2001 indicates that the engines used on the newest Boeing 737 models, which are widely used for domestic flights, average over 40 percent more nitrogen oxides emissions during landings and takeoffs than the engines primarily used on older -model Boeing 737s.5126 B. Fine Particulate Matter "Fine" particles are under 2.5 microns in diameter. 27 In a presentation to the Highline Forum, Port of Seattle Aviation Environmental Sustainability Manager Leslie Stanton stated that there are existing environmental standards for "fine" particles. 28 Stanton also stated that "fine" particles are regulated and have been found to "[c]ause direct adverse health effects in humans."29 Although the SAMP documents identify air quality as one of the environmental impact categories to be analyzed in the draft EIS, they go on to state that Sea -Tac currently meets federal, state and regional air quality standards for fine particulates (PM 2.5),30 despite aircraft engines currently pumping 13 tons of PM 2.5 into the air each year. The health impacts of fine particulate matter must be analyzed as part of SAMP environmental review, whether or not the legal standards are met. C. Ultra -fine particulate matter (UFPs) Ultra -fine particles (UFPs) are particles less than 100 nanometers in diameter. 31 The relationship of UFPs to air traffic and their effects on health is an emerging field of study. The number of studies on UFPs and airports appears to be gradually increasing from zero to three per year until 2013 to an average of over six studies per year since 2014.32 26 Aviation and the Environment—Strategic Framework Needed to Address Challenges Posed by Aircraft Emissions (Report by United States General Accounting Office (GAO) to the House of Representatives Chairman of Subcommittee on Aviation, Committee on Transportation and Infrastructure, GAO -03-252, February 2003) at page 4; htlps://www.gao.pov/assets/240/237430pdf 27 ,Ultrafine Particles Near Airports" by Dr. Tim Larson and Dr. Edmund Seto (Power Point Presented at November 15, 2017 meeting of Highline Forum in Tukwila, Washington) at Slide 5. 28 Oral Presentation of Port of Seattle Aviation Environmental Sustainability Manager Leslie Stanton at July 26, 2017 meeting of Highline Forum at Seatac City Hall. 29 Id.(quoting "Air Quality Initiatives at Sea -Tac Airport' by Stanton (Power Point presentation) at Slide 5) 30 "Environmental Overview" (Technical Memorandum No. 8) at Page 2-1 31 ,Ultrafine Particles Near Airports" by Dr. Tim Larson and Dr. Edmund Seto (Power Point Presented at November 15, 2017 meeting of Highline Forum in Tukwila, Washington) at Slide 5. 32 ,Ultrafine Particles Near Airports" by Dr. Tim Larson and Dr. Edmund Seto (Power Point Presented at March 28, 2018 meeting of Highline Forum in Federal Way City Hall) at Slide 7. As noted above, the University of Washington is currently engaged in a state -funded study on the levels of UFPs in areas impacted by Sea -Tac Airport. A similar study was released on August 4, 2016 with respect to Logan International Airport in Boston, Massachusetts.33 That study found that "aviation impacts on PNC [ultrafine particle number concentrations] extend many kilometers downwind of Logan airport," that "PNCs were positively correlated with flight activity," and that "when winds were from the direction of the airport, PNCs increased with increasing wind speed, suggesting that buoyant aircraft exhaust plumes were the likely source." 3 . The study concluded that "PNC exposure assessment studies [need] to take aircraft emissions into consideration, particularly in populated areas near airports." 35 Prior studies on health effects of UFPs were "limited largely to roadway traffic studies" but suggested "associations with cardiovascular, respiratory, and possibly cancer health effects."36 For instance: • A California study released in 2015 found a "[p]ositive association ... between UFP and ischemic heart disease mortality, but not respiratory mortality (including lung cancer).1937 • A Canadian study released in 2017 found a "[p]ositive association ... between UFP and incident Chronic Obstructive Pulmonary Disease (COPD), but not asthma or lung cancer."38 The abstract for this study stated that "`[1]ittle is known about the long-term health effects of ambient ultrafine particles... including their association with respiratory disease."'39 • Another Canadian study released in 2017 found a "[p]ositive association ... between UFP and prostate cancer. ,40 The abstract for this study stated as "[b]ackground" that 33 ,Aviation Emissions Impact Ambient Ultrafine Particle Concentrations in the Greater Boston Area" by N. Hudda, M. C. Simon, W. Zamore, D. Brugge, and J.L. Durant (Environ. Sci. Technology., 2016, 50 (16), pp 8514-8521); httys://l)ubs.acs.org/doi/full/10. 102 I/acs.est.6b01815 34 Abstract of Id.; https://pubs.acs.org/doi/full/10.1021/acs. est. 6b01815 3s Id. 36 "Ultrafine Particles Near Airports" (March 28, 2018) at Slide 13. 37,, Ultrafine Particles Near Airports" (November 15, 2017) at Slide 25. 38 Id. at Slide 26. 39 Id.(quoting Abstract of "Long-term exposure to ambient ultrafine particles and respiratory disease incidence in in [sic] Toronto, Canada: a cohort study" by Scott Weichenthal, Li Bai, Marianne Hatzopoulou, Keith Van Ryswyk, Jeffrey C. Kwong, Michael Jerrett, Aaron van Donkelaar, Randall V. Martin, Richard T. Burnett, Hong Lu, and Hong Chen (Environmental Health (2017) 16:64)) 40 Id. at Slide 27. 10 "epidemiological studies ha[d] yet to evaluate the relationship between UFPs and cancer incidence."41 • Another Canadian study released in 2017 found a "[w]eak, non-significant association between UFP and breast cancer."42 Other recent studies have "[s]uggest[ed] [a]cute [h]ealth [e]ffects in [s]usceptible [p]opulations."43 For instance: • A North Carolina study released in 2014 found that "'[c]ontrolled [e]xposure of [h]umans with [m]etabolic [s]yndrome to [c]oncentrated [u]ltrafine [a]mbient [p]articulate [m]atter [c]auses [c]ardiovascular [e]ffects. ,,44 • A study released in 2015 found that in diabetic individuals, "[e]levated particle number concentrations induce immediate changes in heart rate variability. 45 Finally, the only airport- related study on the health effects of UFPs known to the scientists working on the University of Washington study was "conducted in Los Angeles on a group of asthmatic adults" and "observed an increase in inflammatory blood markers and a reduction in lung function with short-term exposures. 46 Despite the emerging evidence, there do not (yet) appear to be any official environmental standards with respect to UFPs. 47 In a presentation to the Highline Forum, Port of Seattle 41 Id. uotin Abstract of "Spatial variations in ambient ultrafine particle concentrations and the risk of incident prostate cancer: A case -control study" by Scott Weichenthal, Eric Lavigne, Marie -France Valois, Marianne Hatzopolou, Keith Van Ryswyk, Maryam Shekarrizfard, Paul J. Villeneuve, Mark S. Goldberg, and Marie -Elise Parent (Environmental Research 156 (2017) 374-380)) 42 Id. at Slide 28. 43 Id. at Slide 30. 44 Id. uotin "Controlled Exposure of Humans with Metabolic Syndrome to Concentrated Ultrafine Ambient Particulate Matter Causes Cardiovascular Effects" by Robert B. Devlin, Candice B. Smith, Michael T. Schmitt, Ana G. Rappold, Alan Hinderliter, Don Graff, and Martha Sue Carraway (Toxicological Sciences 140(1), 61-72 2014)) 45 Id. ( ug oting "Elevated particle number concentrations induce immediate changes in heart rate variability: a panel study in individuals with impaired glucose metabolism or diabetes" by Annette Peters, Regina Hampel, Josef Cyrys, Susanne Breitner, Uta Geruschkat, Ute Kraus, Wojciech Zareba, and Alexandra Schneider (Particle and Fiber Toxicologv (2015) 12:7)) 46,, Ultrafine Particles Near Airports" (March 28, 2018) at Slide 13. 47 See, e. g., "EPA will consider whether to propose ultrafine particle air quality standard" by Baker & Hostetler LLP — Justin J. Schwab (April 27, 2014) stating that ""[r]ecent comments by EPA officials suggest that the agency will consider whether it should, for the first time, set a standard for `ultrafine' particles when it reviews its particulate matter national ambient air quality standard (`NAAQS') under the Clean Air Act" (emphasis added); https://www.lexology.com/library/detail.aspx? g --90l ed86c-2932-4852-8aa8-7df0b5b69152 11 Aviation Environmental Sustainability Manager Leslie Stanton confirmed that "UFP studies from L[os] A[ngeles], Atlanta and other airports show UFPs from airports."48 While she claimed that there is "[n]o clear connection between exposure levels [of UFPs] and adverse health impacts," she mentioned that "UFPs penetrate deep into the lungs" and that the "[e]merging literature suggests health impacts similar to PM 2.5 [fine particulate matter]," which is regulated and has been found to "[c]ause direct adverse health effects in humans."49 Finally, she stated that the Port is using "[e]xisting studies," "[t]racking emerging science [of] Ultrafine particulates (UFPs)," and "[s]trongly support[ing] additional research into exposures and health impacts of UFPs," including the University of Washington stud Y.50 Given the emerging nature of this field of study and the indications that (a) aircraft are a primary cause of the prevalence of UFPs and (b) UFPs may have serious negative health impacts on people, it is all the more important for the SAMP environmental review to include an analysis of the results of both phases of the University of Washington study on UFPs—the first on the levels of UFPs in areas impacted by Sea -Tac Airport and the second on the health effects of UFPs. Although there do not appear to be environmental health official standards on UFPs, that does not necessarily preclude an examination of their prevalence, potential harsh,, and mitigation. As an example, the United States Court of Appeals for the Second Circuit once upheld a requirement that heliport operations be reduced by 47 percent, even though that percentage "was not backed by any study reflecting the appropriate scenario or demonstrating that such specific percentage of noise reduction was the ideal" because "the proprietor was entitled to eliminate a portion of the Heliport's operations upon reaching a conclusion that a problem of excessive noise existed."S i D. Impact of Transition to Biofuels Part of SAMP environmental review should be an analysis of how transitioning to biofuels would mitigate the impact of aircraft emissions. E. Transparency As part of building trust with our community, we request that the public have full access to all tools and data inputs that are used in determining the impact of emissions. 611 48 Oral Presentation of Port of Seattle Aviation Environmental Sustainability Manager at July 26, 2017 meeting of Highline Forum at Seatac City Hall ( ug oting "Air Quality Initiatives at Sea -Tac Airport" by Stanton (Power Point presentation) at Slide 12) 49 Id. uotin "Air Quality Initiatives at Sea -Tac Airport" at Slides 5 and 12) so Id. (ua oting "Air Quality Initiatives at Sea -Tac Airport" at Slides 3 and 16) 5' Nat'l Helicopter Corp. of Am. v. City of New York, 137 F.3d 81, 90 (2°d Cir. 1998) 12 IX. All feasible mitigation and abatement measures and alternatives that will help the community must be considered SAMP environmental review must consider all feasible mitigation and abatement measures and all feasible alternatives that will help the community. Some examples include: A. Changing Glide Slope All runways on the north side (i.e. south flow approaches to Sea -Tac) use the international standard three -degree glide path. Three degrees is the optimum profile descent to minimize fuel burn and emissions. However, the north flow approaches to the longest runway (34R) are on a lower 2.75 - degree glide path. A shallower glide path means not only that the aircraft is lower and closer to the homes, schools, and businesses below, but it is also no longer in the optimized profile descent and may be forced to increase power and emissions to stay on its shallow path. This has a compounding effect on those below. Changing the glide slope will also make the approach safer. The wake turbulence risk analysis by the Federal Aviation Administration (FAA) on Runways 34C and 34R was conducted using a three -degree glide slope for both runways, and the procedure is already authorized at three degrees. 52 By publishing the procedures using the lower 2.75 -degree glide slope, planes are lower and at higher risk of hitting a crane or obstacle. Therefore, aircraft landing on Runway 34R are lower and louder, burn more fuel, expel more pollution, and are less safe than if they were flying on the authorized three -degree glide path. Raising the glide slope beyond three degrees would further reduce the noise impact. Frankfurt Airport has tested to 4.5 degrees53 solely for noise mitigation prior to settling on 3.2 degrees .54 Sea -Tac should investigate raising all glide slopes above three degrees. San Diego's approaches to Runway 27 are at 3.5 degrees. While this glide slope was set for obstacle reasons, it shows that it is possible routinely to have a steeper glide slope. B. Changing Flight Tracks 52 See FAA Order JO 7110.308C "Simultaneous Dependent Approaches to Closely Spaced Parallel Runways" (January 26, 2018) at Page Al (Appendix A, Note 3) 53 "Tests at Frankfurt airport of steeper approach path at 4.5 degrees -details awaited" (October 11, 2013); http•//www airportwatch org uk/2013/10/tests-at-frankfort-airport-of-steeper-approach-path-at-4-5-degrees-details- awaited/ 54 "Frankfurt Airport pioneers active noise abatement" (www.intemationalairportreview.com Volume 19, Issue 4, 2015); https://ec.europa.eu/transport/sites/transport/files/modes/air/ses/ses- award/projects/doc/intemationalairportreview 2015y4 frankfurtgbas.pdf 13 South of the airport flight tracks go out of their way over the residential areas, 55 when flying over the Puget Sound would be more efficient with a greatly reduced noise impact. Using well-designed Required Navigation Performance (RNP), approach flight paths could take advantage of the unpopulated areas (Puget Sound) to reduce track miles, fuel burned, emissions, and time spent for airline carriers flying from Asia and Alaska. FAA criteria state that the final turn should be completed by 1000 -feet above the threshold. On a standard three -degree glide path, that is 3.1 nautical miles (nm) from the threshold. However, exceptions to these criteria are granted. For example, at Reagan National Airport, the RNP path completes its final turn at 0.6 nm from the airport. At Sea -Tac, the ideal rollout for the fewest number of homes to be impacted is 2.2 nm, which is four tunes further than the Reagan National RNP to runway 19. RNP approaches from the south and from the east could follow I-5 straight toward the airport over the South 272nd Street Park and Ride and then the uninhabited former dump north of it. I-5 is ten lanes of concrete with shoulders, a median, and ditches on both sides and has significant ambient noise. But even using standard criteria, a 3.1nm Final Roll Out Point (FROP) would allow an approach to Runway 34L that avoids flying over all residents of Federal Way by flights coming from Alaska and Asia. Today, most approaches flying over Federal Way have a FROP of more than six nm. Aircraft departing for Alaska and Asia should also be taking advantage of the unpopulated areas instead of flying over the most populated. But the Sea -Tac Airport Noise Mitigation plan for south flow departures does the opposite by restricting departing aircraft from turning until they have reached five nautical miles .56 This restriction prevents them from turning out over the water and pushes them to fly over Federal Way. By contrast, they are forced to fly over the water north of the airport. C. Changing Flight Schedules Flight schedules offer another means of abatement. Reducing or minimizing flights between 10:00 PM and 6:00 AM would minimize unhealthy sleep interruptions to Federal Way residents. As noted above, the Sea -Tac Airport Stakeholders Roundtable (StART) Aviation Noise Working Group is looking right now at the possibility of a voluntary curfew. X. Environmental Justice must be analyzed "Environmental Justice" is listed as a NEPA resource category. This is relevant to Federal Way and other communities to the south of the airport. Our community often feels as if it bears the brunt of the negative impacts of the airport, while communities to the north only enjoy ss ,Noise Programs & NextGen Briefing" (Port of Seattle Power Point Presentation at May 24, 2017 meeting of Highline Forum held in Sea -Tac International Airport Conference Center) at Slide 12 56 ,Sea -Tac Airport Noise Abatement Procedures for Jet Aircraft" at Port of Seattle website; https://www portseattle org/l)rojects/sea-tac-airport-noise-abatement-procedures-jet-aircraft 14 its benefits. The authors of a 1997 study on the impacts of Sea -Tac International Airport on local communities observed as follows: There is an inequity regarding the benefit of the Airport to its immediate neighbors. While the study acknowledges the benefit of the Airport to the region and the State, these benefits are not experienced locally in the 5 impacted communities [of Burien, Des Moines, Federal Way, Normandy Park, and Tukwila]. Approximately 5% of the persons utilizing the Airport live in the area most impacted. The remaining 95% of Airport passengers and employees come from elsewhere in the region. Socio-economic impacts tend to blur across neighborhood lines and impact entire communities. In general, communities closer to the Airport are expected to experience a relative "depression" of residential property values (property values do not rise as fast relative to other similar properties in the region). This will have a cascading affect on the population mix in these areas. Single-family homes that cannot be sold will become rental properties. Studies have reported that non owner -occupied residential areas have a lower average household income and utilize more social services than other areas. While the property value and tax revenues are depressed in these areas, the cost of providing social services increases. Overall, the 5 communities were projected to experience a loss of $39.9 million during the period 2000 through 2020 as a result of the proposed project. The loss of these revenues is compounded with the problem of increasing demand for community and social services. The discrepancy between these two trends contributes to the "blighting" of the area. This "blighting" impact has already been observed. Homes take longer to sell in the neighborhoods adjacent to the Airport, and the local real estate market already acknowledges the impact of aviation activity on neighborhoods. 57 The upcoming Department of Commerce study is likely to show similar results, suggesting that while Federal Way does benefit from Sea -Tac, that benefit is substantially negated by the harmful impacts of aircraft operations from the airport. Most users of Sea -Tac enjoy its benefits while sharing few of its costs. But those living under flight paths are burdened with a decreased quality of life, sleep deprivation, increased exposure to health risks from emissions, and decreased property values. 57 "Sea -Tac International Airport Impact Mitigation Study Initial Assessment and Recommendations" (Prepared in February 1997 under a grant from the State of Washington for City of Burien, City of Des Moines, City of Federal Way, City of Normandy Park, City of Tukwila, Highline School District, and Highline Community Hospital by Hellmuth, Obata & Kassebaum, Inc. and Raytheon Infrastructure Services, Inc.) at Page ES -6; http://www.seatacwa.gov/Home/ShowDocument?id=13083 15 Also, there are more south flow departures and north flow approaches bringing an inordinate amount of traffic over Federal Way. And the flight paths south of the airport were designed without regard to the number of people below them, causing flights to take a less efficient path that also impacts many more people than a modern short path. The approaches in the north flow (those going over Federal Way) to the longest runway are also on a lower and less safe glide path. The largest and heaviest aircraft typically favor the longest runway and therefore end up being lower over Federal Way. On the other hand, no approaches in south flow (those that do not go over Federal Way) are below the standard three -degree glide path. Thus, environmental justice must be analyzed with this context. This is also another reason why the SAMP environmental review must include an analysis of the results of the upcoming State Department of Commerce community impact study, a component of which is expected to be environmental justice in some form. XI. Consider agreeing to allow the State Department of Transportation or other appropriate state agency to serve as the SEPA lead agency for preparation of the SAMP EIS. Under the Washington Administrative Code, "[a]ny agency may assume lead agency status if all agencies with jurisdiction agree."58 While I am not questioning the ability of the Port of Seattle to serve as a neutral arbiter, it would, needless to say, go a long way toward restoring our community's faith in the Port should it voluntarily agree to relinquish control over the environmental review process. An agency regulating itself does, it must be said, create an awkward appearance. Thus, I would request that the Port consider agreeing to allow the State Department of Transportation or other appropriate state agency to serve as the SEPA lead agency for preparation of the SAMP EIS. Thank you again for this opportunity to comment on scoping for environmental review of the Sustainable Airport Faster Plan (SAMP). I look forward to continued involvement with this important environmental rw pro Sincerely, ��///%, �%i Jim Ferrell, Mayor City of Federal Way 58 WAC 197-11-942 16 SUBJECT: MILITARY RD S AND S 298TH ST COMPACT ROUNDABOUT PROJECT —BID AWARD POLICY QUESTION: Should City Council award the Military Rd S and S 298th St Compact Roundabout Project to the lowest responsive, responsible bidder? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Christine Mullen, P.E., Street Systems Project DEPT: Public Works Attachments: Staff Report Options Considered: 1. Award the Military Rd S and S 298th St Compact Roundabout Project to Active Construction, Inc., the lowest responsive, responsible bidder, in the amount of $742,742.00, and approve a 10% contingency of $74,274.20, for a total amount of $817,016.20, and authorize the transfer of $200,000.00 from the S 356th St (SR 99 to SR 161) Project (Project #157) to the Military Rd S and S 298th St Compact Roundabout Project (Project #211) and authorize the Mayor to execute the contract. 2. Reject all bids for the Military Rd S and S 298th St Compact Roundabout Project and direct staff to rebid the project and return to Committee for further action MAYOR'S RECOMMEND ION: The Mayor rec mends approval of Option 1. / MAYOR APPROVAL: 17 _.DIRECTOR APPROVAL: �✓ 9 11:3 1$ Co ittee Counci �( Initial Date Initial/Date Initial/D to COMMITTEE RECOMMENDATION: N/A Mark Koppang, Committee Chair Jesse Johnson, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Military Rd S and S 298th St Compact Roundabout Project to Active Construction, Inc., the lowest responsive, responsible bidder, in the amount of $742,742.00, and approve a 10% contingency of $74,274.20, for a total amount of $817,016.20, and authorize the transfer of $200,000.00 from the S 356th St (SR 99 to SR 161) Project (Project #157) to the Military Rd S and S 298th St Compact Roundabout Project (Project #211) and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 12/2017 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: September 18, 2018 TO: City Council VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director 7� Christine Mullen, P.E., Street Systems Pr 'ect Engineercv SUBJECT: Military Rd S and S 298th St Compact Roundabout Project (#211) — Bid Award FINANCIAL IMPACTS: This project was included and is projected to be completed within the approved budget under capital project #211. A budget adjustment is required from Project #157 (see below) to fully fund the project. In accordance with the approved budget this project is funded by a grant from WSDOT in the amount of $803,436.00 and the remainder in City funds. The City funds are comprised of $80,344.00 previously allocated for this project and an additional $200,000.00 from savings on the S 356th St (SR 99 to SR 161) Project. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. BACKGROUND: Eight bids were received and opened on September 11, 2018 for the Military Rd S and S 298th St Compact Roundabout project. Please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Active Construction, Inc. with a total bid of $742,742.00. PROJECT ESTIMATED EXPENDITURES: Design $150,373.00 Right of Way $4,676.00 2018 Construction Cost $742,742.00 10% Construction Contingency $74,274.20 Construction Management $100,000.00 TOTAL PROJECT COSTS $1,072,065.20 PROJECT AVAILABLE FUNDING: Federal HSIP Grant $803,436.00 Budgeted City Funds (Proj 211) $80,344.00 2018 Budget Adjustment (Proj 157 to Proj 211) $200,000.00 TOTAL AVAILABLE BUDGET $1,083,780.00 Project Balance $11,714.80 BID TABULATION - MILITARY RD S & S 298TH ST COMPACT ROUNDABOUT CFW PROJECT NO. 211 1 RFB NO. 1M07 BID OPENING DATE 11 -SEP -2018 Vendor Name -> LocationPuyallup. ' BID #1 Active Construction. Inc. WA BID #2 Sound Pacific Construction Gig Harbor. WA BID #3 Axum General ConsUuction Maple Valley. WA BID #4 Rodarte Construction Auburn . WA BID #5 Westwater Constmction Renton. WA BID #6 Tucci 8 Sons Tacoma. WA BID #7 RW Scott Au bum. WA BID #8 MJ Hughes Construction Vancouver. WA ENGINEER'S ESTIMATE NO. ITEM UNIT QPY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL SCHEDULE A - ROADWAY WORK 1 Unexpected Site Changes FA 1 $10000.00; $10.000.00 $10,000.00: $10,000.00 $10.000.001 $10,000.00 $10,000.001 $10.000.00 510,000.1)0! 510,000.00 $10,000.00i $10.000.00 S10,000.001 $10,000.00 $10.000.001 $10.000.00 $10.000.00; $10,000.00 2 Roadway Surveying LS 1 $10,000.00] $10.000.00 $15,000.001 $15,000.00 $17,200.001: 517,200.00 $10,000.001 $10.000.00 $10,000.00! $10.000.00 $14.000.00; $14.000.00 $18.000.001 $18,000.00 $15,000.00; $15.00D.00 $15,000.00; $15,000.00 3 ADA Features Surveying LS 1 $3,500.001 $3,500.00 $3,500.00; 53,500.00 $2,000.00: $2,000.00 $4,DOO.00i 54.000.00 $2,500.00 $2,500.00 $1,200.00 51.200.00 $6,000.00 $6,000.00 $15,g00.00i $15,000.00 $10,000.001 $10,000.00 4 Record Drawings(Minimum Bid $3000.00) LS 1 $3,000.001 $3.000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.0011 $3,000.00 $3,000.00 $3,000.00 $3,600.00 $3.800.00 $4,000.00 $4,000.00 $2,500.00! $2.50D.00 $3,000.001 $3,000.00 5 SPCC Plan LS 1 $100.00i 5100.00 $1,000.001 $1,000.00 $250.00 3250.00 $300.001 $300.00 $1,000.00 $1,000.00 $500.00 $500.00 $2,000.DD $2.000.00 52,500.00; $2,500.00 $1,000.00 $1,000.00 6 Mobilization LS 1 $74.518.001 $74.518.00 $65,000.00! $65.000.00 $63.500.00 $63,500.00 $52,000.00' $52.000.00 $60,000.00 $60,000.00 $45.000.00 $45,000.00 $70,000.00 $70,000.00 $90,000.0011 $90.000.00 $65,000.00 $65,000.00 7 Traffic Control Supervisor LS 1 $4,500.001 $4,500.00 $17,000.001 $17,D00.00 $3,500.00 $3,500.00 $12,500.001 $12,500.00 $25,000.00 $25,000.00 $59,000.00 $59.000.00 $20,000.00 $20,000.00 $30.000.00! $30.000.00 $25,000.00 $25,000.00 8 IFIagg.. HR 960 $58.00; $55.680.00 $65.001 $62,400.00 $52.00 549,920.00 $55.001 $52,81(1 $65.110 $62,400.00 $62.00 $59,520.00 $60.00 $57.600.00 366.001 $63,360.00 $60.00 $57,600.00 8 Otrter Traffic Control Labor HR 120 $58.00! $6.960.00 570.001 $8,/00.00 $80.40 $9,648.00 $55.00; $6,600.00 $1.00 $120.00 $71.00 $8,520.00 $60.00 $7,200.00 $66.00! $7.920.00 $60.00 $7200.00 10 C nstrucbon Signs Class A SF 200 $32.00; $6.400.00 $18.001 $3,600.00 $44.00: $8,800.00 325.001 $5.000.00 $1.001 $200.00 $27.00 $5,400.00 $25.00 $5,000.00 $40.001 $8.000.00 $30.00 $6,000.00 11 Other Temporary Traffic Control LS 1 $2,000.00! $2.000.00 $3,000.00; $3,000.00 $17,30O.00l $17,300.00 $45,000.001 $45,000.00 $5,ODO.00 $5,000.00 $5,500.00 $5,500.00 S6,000.00 $6,000.00 $40.000.00, $40.000.00 $10,000.001 $70,000.00 12 Gearing and Grubbing LS 1 $7,500.00! $7,500.00 $9,000.00i $9,000.00 $1,700.001 $1700.00 $7,500.001 $7,500.00 $10,000.001 $10.000.00 $8,400.00 58400.00 $10,000.00 $10,000.00 $10.000.0011 $10000.00 $15,000.00 $15,000.00 13 Roadside Cleanup FA 1 $3,000.001. $3.000.00 $3,000.00 $3,000.001 $3,000.00 $3,01111 $3,000.001 $3,000.00 $3,000.00! $3,800.00 $3,000-00 $3,000.00 53,000.00 $3,000.00 $3,000.00 $3.000.00 $3.000.00 $3.0D0.00 14 Removal of Structures and Obstructions LS 1 $10,000.00; $10.000.00 $8,500.00; $8,500.00 $1,400.00' $1,400.00 $3,500.0011 $3.500.00 $10,000.00! $10.000.00 $7,800.00' $7.800.00 $14,000.00! $14,000.00 $5.000.00i 55.000.00 $10,000.00 $10,000.00 15 Samutting LF 1,000 $2.5011 $2,500.00 33.501 $3,500.00 $3.00 $3,000.00 $5.001 $5,000.00 $5.00 $5,000.00 $5.00 $5,000.00 $6.00 $6,000.00 $5.50 $5,500.00 $4.00 54,000.00 16 Roadway Excavation Ind. Haul CY 400 $57.001 $22,800.00 $42.001 $16,800.00 $61.00 $24,400.00 580.00 $32,000.00 $100.00 $40,000.00 $79.00 531,600.00 $60.00 324,000.00 $75.00 $30,000.00 $55.00 $22,000.00 17 Unsuitable Foundation Excavation Ind. Haul CY 30 $57.001 $1,710.00 $45.001 $1,350.00 $55.00! $1,650.00 $60.001 $1,800.00 $50.00 $1,500.00 $79.00 $2,370.00 $60.00 $1,800.00 $125J)0i $3.750.DO $60.00 $1,800.00 18 Gravel Borrow Ind. Haul TN 90 $31.001 $2,790.00 $28.00; $2,520.00 $40.001 $3,600.00 $40.00 $3,600.00 $50.00 $4,500.00 $90.00 $8,100.00 $75.00 $6,750.00 $50.00 $4,500.00 $37.00 $3,330.00 19 Crushed Surfacing Base Course TN 230 $51.001 $11,730.00 $37.00; $8,510.00 $44.DO $10,120.00 $50.001 $11,500.00 $50.00 $11,500.00 $90.00 $20,700.00 $75.00 $17,250.00 $50.00 $11.500.00 $50.00 $11,500.00 20 Crushed Surfacing Top Course TN 80 $95.00! $7.600.00 $45.00! $3,600.00 $44.00 $3,520.00 $40.001 $3,200.00 $50.00 $4,000.00 $125.00 $10,000.00 $100.00 $8.000.00 S50.001 $4,000.00 $60.00 $4,800.00 21 HMA Cl. 1/2" PG 64-22 TN 1,000 $130.001 5130.000.00 $120.00; $1209000.00 $142.00 $142,000.00 $145.001 $145,000.00 $115.00 $115,000.00 3135.00 $135,000.00 $125.00 $125.000.00 $136.001 $136.000.00 $120.00 $120,000.00 22 Planing Bituminous Pavement SY ' 4500 $4.00; $18,000. $4.50! $20,250.00 $4.75 $21,375.00 $6.001 $27,000.00 $10.00 345,000.00 $5.00. 522,500.00 $9.00 540,500.00 $6.001 $27,000.00 $10.00 $45,000.00 23 Temporary Pavement TN 50 5300.001 $15.000.00 $300.00! $15,000.00 $359.00 $17,950.00 $115.001 $5,750.1)(11 $125.00, $6,250.00 $190.1)0 $9,500.00 $250.00 $12,500.00 $450.00 $22.500.00 $200.00 $10,000.00 24 Thickened Edge LF 300 $5.50 37.650.00 $6.00; $1,800.00 $6.00 $1,800.00 $20.001 $6,000.DO $20.0011 $6,000.00 $2.50 $750.00 $4.00 $1,200.00 $15.00, $4,500.00 $3.00 $900.00 25 Modular Block Wall SF 340 545.00! $15,300.00 $42.001 $14,280.00 $37.00 $12,580.00 $40.00 $13.600.00 $60.00! $20,400.00 $61.00 $20,740.00 545.00 $15,300.00 $114.50! $38.930.DO $50.00 $17,000.00 26 Ductile Iron Storm Sewer Pipe.8 in. Diam. LF 61) 560.001 53,600.00 $74.001 $4,440.00 $75.00 $4,500.00 $90.08i $5,400.00 $115.00 $6,900.00 $129.00 37.740.00 $100.00 $6,000.00 $100.00! $6,000.00 $90.00 $5,400.00 27 Ducfile Iron Storm Sewer Pipe, 12 in. Diam. LF 75 590.00 $6,750.00 $91.00 56,825.00 $84.00 $6,300.00 $140.0011 $10.500.00 $125.00 $9,375.00 $138.00 $10.350.00 $130.00 59,750.00 $100.00 $7.500.00 $100.00 $7,500.00 28 Class IV Reinforced Concrete Storm Sewer Pipe, 12" Diam. LF 115 $60.00 56,900.00 $89.001 $10.235.00 $73.00! $8,395.00 5130.0011 $14,950.00 $125.00 $14,375.00 $156.00 $17.940.00 $150.00 $17,250.00 $175.00, 320,125.00 $100.00 $11,5DO.00 29 Concrete III FA 1 51,300.00 51,300. $1,300.001 $1,300.00 $1,533.00 $1,533.00 $2,500.00 S2.500.DO $3,000.00 $3,000.00 $1.325.00 51,325.00 $1,400.00 $1,400.00 32,500.001 52.500.00 $1,200.00 $1,200.00 30 Catch Basin Type 1 EA 4 $1,300.00: $5,200.00 $1,500.001 $6,000.00 $1,325.00 $5,300.00 $2,500.001 $10,000.00 $1,000.00 $4,000.00 $1.490.0(11 $5,%0.00 $1,700.00 $6,800.00 $2,500.001 $10,000.00 $1,500.00 $6,000.00 31 Catch Basin Type 2. 48" Diam. EA 1 $3.500.001 $3,500.00 $2,600.001 $2,600.00 $5,507.00 $5,507.00 $7,500.00 $7.500.00 55,000.00 $5.000.00 $5.600.00 $5,600.00 $6,000.00 $6,000.00 $2.500.00! $2.500.00 $3,000.00 $3,000.00 32 Adjust Sewer Manhole EA 3 $550.001 $1.650.00 $700.001 $2.100.00 $1.175.00 $3,525.00 $750.001 $2,250.00 $500.00, $1,500.00 $1.400.1)0 $4200.00 3600.00 $1,800.00 $1,350.001 $4.050.00 $1,000.00 $3,000.00 33 Adjust Catch Basin FA 2 $500.001 $1.000.00 $700.00] 51.400.00 5576.00 $1,156.00 $750.001 $1.500.00 $500.00! $1,000.00 $1.000.00 $2,000.00 5600.00 $1.200.00 S450.00� $900.1)0 $1,000.00 $2,000.00 34 Adjust Gas Valve EA 1 $325.001 $325.00 S50000i S500.00 $520.00 $520.00 $600.001 $600.DO $500.00 $500.00 $875.00 $875.00 $600.00 5600.1)0 $170.001 $170.00 $750.00 $750.00 35 Erosion Control and Water Pollution Prevention LS 1 $5.000.001 $5,000.00 $18,000.00; $18,000.00 $1,600.00 $1,600.00 $7,000.001, $7,000.00 $5,500.00 $5,500.00 522,000.00 522,000.00 $12,000.00 $12,000.00 55,000.00; $5.000.00 $15,000.00 $15,000.00 36 Inlet Protection EA 10 $7(1 $700.00$95.D01 $950.00 $21.00 $210.00 $80.001 $80000$1 DO.00� $1,000.00 $100.01) $1,000.00 $90.00 $900.00 $50.00! $500.00 $110.00 $1,100.00 37 Sitt Fence LF 240 $6.001 $1.440.00 $5.001. $1,200.00 $4.001 $960.00 $6.501 $1,560.00 $5.001 $1200.00 $6.00 $1,440.00 $7.00 $1,680.00 $6.00 $1,440.00 $5.00 $1,200.00 38 High Visibility I- LF 1,500 32.75 $4.125.00 $2.501 $3,750.00 ..DO $3,000.00 $6.00! $9,000.00 $2.00 $3,000.00 $2.75 $4,125.00 $6.00 $9,000.00 $4.00 $6,000.00 $4.00 $6,000.00 39 Topsoil Type CY 40 $55.00 $2.200.00 $65.00 $2,600.001 568.00 $2,720.00 $90.00; $3,600.00 $150.00 $6,000.00 $81.00 $3,240.00 $100.00 54,000.00 $218.00 $8,720.00 $75.00 $3,000.00 40 Bark a Wood Chip Mulch CY 10 580.00 5800.00 1180.001 $800.001 $51.00; $510.00 585.00 $850.00 $150.00 $1.500.00 $96.001 $960.00 $125.00; $1.250.00 $218.001 $2,180.00 $80.00 $800.00 41 Seeded Lawn Installation SY 180 $11.001 $1,980.00 $12.00, $2.160.00 $2.00, $360.00 $10.00! $1.800.00 $5.00, $900.00 5800] $1 440.00 515.001 $2.700.00 $15.0011 S2.700.00 $15.00 $2,700.00 42 Property Restoration FA 1 $3,0WJX11 $3,000.00 $3,000.001 $3,000.00 $3.00000 $3,000.00 $3,000.00 $3.000.00 $3,000.00 $3,000.00 $3.000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.D01 $3.000.0(11 $3,000.00 $3,000.00 43 Integral Curb SF 65 $90.00! $5,850.00 $63.00; $4,D95.00 $102.001 $6,630.00 $100.00; 56.500.00$150.00! $9750.00 $128.001 58,320.00 $0.00 $50.00! $3,250.00 $75.00 $4,875.00 {4 45 46 47 48 Cement Conc. Curb and Gutta Cement Cons. Pedestrian Curb Precast Sloped Mountable Curb Cast in Place Mountable Curb lRaised Pavement Markers, Type 2 LF LF LF LS HUND 430 270 700 1 2 $45.001 $35.00 $40.00 $3,500.00 $2,D00.00 $18.350.00 $9,450. 528,000.00 $3,500.00 $4,000.00 $54.001; 519.001 $42,00, $7,000.001 $2,200.001 523,220.00 $5,130.00 329.400.00 $7,000.00 S4,400.001 541.501 $33.601 $51.001 $3,650.00 $2,400.00 $17,845.00 $9,072.00 $35,700.00 $3,650.00 54,800.00 $55.00! $55.00! $20.001 $15,000.00 $625.00, $23,650.00 $14,850.00 $14.000.00 $15,000.1)0 $1,250.00 375001 $100.00 $25.00 $5,000.00 $1,000.001 532,250.00 $27,000.00 $17,500.00 $5,000.00 $2000.00 S47.D01 $57.00 $29.00 $5,000.00 $520.00 $20.210.00 $15,390.00 $20,300.00 $5,000.00 $1,040.00 $0.00 50.00 $0.00 $0.00 $0.00 550.001; $50.001 $50.00 $20,000.00 S2,250.00j $21.500.00 $13.500.00 $35.000.00 $20,000.00 $4.500.00 $42.00 $45.00 $30.00 $3,500.00 $800.00 $18,060.00 $12,150.00 $21,000.00 $3,500.00 $1,600.00 49 Black Vinyl Coated Chain Link Fence LF 80 $33.00 $2,640.00 $45.001 $3,600.00 $55.00: $4,400.00 $45.00 S3,600.D0 550.00 $4.000.00 541.00 $3,280.00 $0.00 $109.001 58.720.00 $55.00 $4,400.00 Page 1 of 2 BID TABULATION - MILITARY RD S & S 298TH ST COMPACT ROUNDABOUT CFW PROJECT NO. 211 I RFB NO. 1M07 BID OPENING DATE 11 -SEP -2018 4 . 6 1 0 93. t. 0 $B01 405 00$846.8.0 B6S 066.00 886 490.00 1. 46. 45.00 DIFFERENCE $O.DO $18,230.80 $0.DO s0.00 $0.00 SO.OD 3283.860.00 Vendor Name -> Location -> BID #1 Active Construction, Inc. Puyallup, WA BID #2 Sound Pacific Construction Gig Harbor, WA BID #3 Axum General Construction Maple Valley. WA BID #4 Rodane Construction Aubum. WA BID #5 Westwater Construction Renton. WA BID #6 Tucci & Sons Tacoma, WA BID #7 RW Scott Au= WA BID #8 MJ Hughes Construction Vancouver, WA ENGINEER'S ESTIMATE NO. ITEM UNIT AOTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL ,,.: w.xo 50 Adjust Monument Case and Cover to Grade EA 3 $350.001 $1,050.00 $1,700.00! $5.100.00 $175.00i $525.00 $550.00''., $1,650.00 $2,000.001.z $6,000.00 $900.00! $2.700.00 " S0.00 $750.001 $2250.00 $1500.00 $4.500.00 51 Cement Conc. Sidewalk SV 200 $60.001 $12,000.00 $56.00 $11,200.00 $58.001 $11,600.00 $80.00! $16,000.00 $125.004 $25,000.001$117.00 $23,400.00 50.00 $75.00 $15.000.00 $65.00 $73.000.00 52 Cement Conc. Curb Ramp FA 8 $1,750.001 $14.000.00 $2,800.00 $22.400.00 $1,520.00 $12,160.00 $2,000.00, 316,000.00 $2,500.00; $20,000.00 $3,600.001 $28.800.00 - <; $0.00 $2,500.1301 $20,000.00 $3,200.00 $25,600.00 53 Cement Conc. Bicycle Ramp EA 1 $1,600.00' $1,600.00 $2,100.00 $2,100.00 $1,520.00; $1,520.00 $2,000.00! $2,000.00 $2,500.00! $2,500.00 $2,900.001 $2,900.00 $0.00 $2,500.00 $2.500.00 33.000.00 $3.000.00 54 Stamped Concrete Finish SF 140 $37.00! $5.180.00 $74.00 $10,360.00 $26.001 $3,640.00 545.00 36.300.DO $75.001 $10,500.00 $73.00 $10,220.00 $0.00 S35.001 54.900.00 $18.00 $2,520.00 55 Detectable Warning Surface SF 210 $66.00' $13.860.00 543.00 $9,030.00 $72.001 $15,120.00 S65.001 $13,650.00 $75.00 $15,750.00 $69.001 $14,490.00 $0.00 $30.00 S63DO.001 $30.00 $6,300.00 56 Illumination System Modifications, Complete _ LS 1 $43,500.00! $43.500.00 $43,000.00 $43,000.00 $52,000.00' $52,000.00 $45,000.00! $45,000.00 $48.350.00! 348 350.00 $46.000.00 $46.000.00 $0.00 $42.500.001 $42.500.001 $45,000.00 $45,000.00 57 Permanent Signing LS 1 $5,500.00 $5.500.00 $e,000.00 58,000.00 $8,760.00! $8,760.00 $21,000.001 521,000.00 $12,500.001 $12,500.00 522.000.00 $22.000.00 $0.00 $42,500.00• 542.500.00 $9.000.00 $9,000.00 58 Profiled Plastic Line LF 2970 $5.00. $14.850.00 $6.00 $17,820.00 $6.00, $17,820.00 S2.50i $7.425.00 $3.001 $8.910.00 $2.30 $6,831.00 $0.00 $7.00; $20,790.00 $5.DO $14,850.00 59 Plastic Line LF 230 $5.00, $1,150.00 56.001 $1,380.00 $6.001 $1,380.00 $3.001 $690.00 $5.001 $1,150.00 $1.75 $402.50 $0.00 $7.00 $1,610.00 $5.00 $1,150.00 60 Plastic Crosswalk Line SF 370 $15.00i $5.550.00 S17.001 $6,290.00 $18.00! $6,660.00 $6.00; $2.220.00 $10.00! $3,700.00 $525 $1,942.50 50.00 $18.00 $6,660.00 $11.00 $4,070.00 61 Plastic Dotted Wide Line fit Plastic Ydd Line Symbol 63 MMA Colored Pavement Marking LF FA SF 120 16 1,700 $4.00' $150.00! S30.00 $480.DO $2,400.00 $51.000.00 $6.001 S160.00i 525.00: $720.00 $2,560.00 $42,500.00 $5.00! $180.00! $38.401 $6D0.00 $2,880.00 $65.280.00 $6.00: $65.00: $3.50; $720.00 $1.040.00 $5.950.00 510.0011 $200.00i $20.00: $1,200.00 $3,200.00 $34.000.00 $6.50 $175.00 $5.75. $780.00 $2,800.00 $9,775.00 $0.00 $0.00 $0.00 57.00 $175.00! $315.001 $840.00 $2.800.00 $61.200.00 $6.00 $9000 $6.00 $720.00 $1,440.00 $13,600.00 64 Resolution of Utility Conflicts FA 1 $10.000.00j $10,000.00 $10,000.00 $10,000.00 $10.000.001 $10,000.00 $10,000.ODj $10,000.00 $10,000.00! $10.000.00 $10.000.00I $14000.00 $10,000.001 $10.000.00 $1000000 $10.000.00 $10,000.00 $10,000.00 65 Potholing FA 1 $10,000.00; $10,000.00 $10,000.00! $10,000.00 $10,000.001 $10,000.00 $10,000n $10.000.00 $10,000.00 $10,000.00 $10000.00 $10,000.00 $10000.00 $10,000.00 $10,000.00! $10.000.00 $10,000.00 $10,000.00 66 Portable Changeable Message Sign HR 400 $3.001, $1,200.00 $25,001 $10,000.00 $18.501 $7.400.00 $5.50. $2.200.00 $10.00; $4.000.00 $2600! $1040000 $4.00: S1,600.00 $6.001 $2.400.00 $15.00 56,000.00 67 Temporary Pavement Marking LF 3300 $0.281 5924.00 52.501 $8,250.00 50.40 S1.320.00 $2.50 56.250.00 S1 00! S3 300.00 $030 5990.00 $2.00! $6.600.00 54.00! $13.200.00 $2.00 $6500.00 TOTAL SCHEDULE A (bid items include sales tax) $742,742.00 5785,425.00 $793,071.00 $801,405.00 $846,680.00 3869,06600 $604,630.00 $1,045,665.00 $794,215.00 O S ON CO 4 . 6 1 0 93. t. 0 $B01 405 00$846.8.0 B6S 066.00 886 490.00 1. 46. 45.00 DIFFERENCE $O.DO $18,230.80 $0.DO s0.00 $0.00 SO.OD 3283.860.00 -5880.00 Subcontractor form indicates no MISSING AN ENTIRE PAGE OF NOTES Math error by Contractor on gobs, but then UOSE forms are THEIR BID FORM! (BID ITEMS determining their bid total ided for subs (incl. electrical) #433) Page 2 of 2 COUNCIL MEETING DATE: Sept............ . .............. . .... ............. . . . ............ "..1.11,11.1 ........ember 18, 2018 ITEM #: 6c .... . . . ................... .......... ............... .. ........ . ... . . . ........... . . ...... . ..... . ................. . . .... . . . ... . ......... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: YOUTH COMMISSION APPOINTMENT POLICY QUESTION: Should the City Council appoint a current alternate member of the Youth Commission to a vacant voting position? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephanie Courtney, City Clerk DEPT: Mayor's Office Background: The Youth Commission is comprised of twelve voting and three (3) alternate members who are appointed by the City Council to serve two-year terms per (FWRC 2.60.040). There are currently five (5) vacant voting and two (2) vacant alternate positions due term expirations and high school graduation. Current alternate member Ainsley Yoshizumi has indicated that she would like to be considered for appointment as a voting member of the Youth Commission. Per Council Rules of Procedure 19.10(2) "alternates who were previously interviewed within twelve months of the vacancy being created do not need to be interviewed again prior to appointment as a voting member". Ms. Yoshizumi was previously interviewed on December 5, 2017 and is eligible for appointment. Options Considered: 1. Appoint Ainsley Yoshizumi as a voting member of the Youth Commission with a term to expire August 31, 2020. 2. Direct the City Clerk to advertise for additional applicants. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A DIRECTOR APPROVAL: Committee Council Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to appoint Ainsley Yoshizumi as a voting member of the Youth Commission with a term to expire August 31, 2020. " BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 12/2016 RESOLUTION #