LUTC MINS 09-10-2018City of Federal Way
City Council
Land Use & Transportation Committee
September 10, 2018 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang and Committee member Hoang Tran via phone.
Committee member Jesse Johnson was excused.
Councilmembers in attendance: Deputy Mayor Susan Honda
Staff in Attendance: Public Works Director El Walsh, Deputy Public Works Director /Street Systems Manager Desiree
Winkler, Deputy City Attorney Mark Orthmann, Solid Waste & Recycling Project Manager Jeanette Brizendine, and
Administrative Assistant II Mercedes Tenuta.
1. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m.
2. PUBLIC COMMENT: There were no public comments
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: August 6, 2018
Committee approved the August 6, 2018 LUTC minutes as presented.
• Moved: Koppang
• Seconded: Tran
• Passed: 2 -0 unanimously
B. RESOLUTION: 2019 -20 Solid Waste & Recycling Grant Approvals
Solid Waste & Recycling Project Manager, Jeanette Brizendine, outlined a brief background regarding the three
(3) non - competitive grants available and their estimated grant amounts as: Department of Ecology Solid Waste
Financial Assistance ( "SWFA'� at $34,756 (with a 25% required match), Local Hazardous Waste Management
Program in King County ( "LHWMP ") at $79,662, and King County Waste Reduction and Recycling ( "WRR ") at
$117,110. Amounts are estimates with award contingent on adoption of respective budgets by the
administrative agencies.
Ms. Brizendine identified the project areas funded by the grants as: Recycling Collection Events, Residential &
Community Outreach, Multi - Family Recycling Promotion, Business Recycling Outreach, and Public Area Services.
If approved, the Resolution will authorize the submittal of the grant funding requests, subsequent acceptance of
the funding, and encumbrance into the 2019 -20 budget.
Committee forwarded the proposed Resolution to the September 18, 2018 Council Consent
Agenda for approval.
• Moved: Koppang
• Seconded: Tran
• Passed: 2 -0 unanimously
Committee Members City Staff
Mark Koppang, Chair EJ Walsh, P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
C. Wireless Master Plan /Small Cell — City Infrastructure Leasing Program — Request for Proposals
Deputy Public Works Director /Street Systems Manager, Desiree Winkler, presented a brief background
explaining that wireless demand has -seen exponential increase with the demand being met through
implementation of 5G networks. To be competitive, cities must keep up with technology, where 5G networks rely
on densification using small cells. Ms. Winkler provided an example picture of a small cell being attached to a
light pole and stated that the small cells will either transmit their signal by radio through a macro tower or by
fiber optic cable ran underground.
The City owns a wide array of assets and Federal Law requires that public agencies open up use of the
rights -of -way to accommodate wireless technologies with an opportunity to leverage resources for managing
the deployment and earn revenue for leasing City infrastructure. Ms. Winkler outlined the process status and
stated the request for proposal would include a successful consultant team to market City infrastructure to speed
up deployment of the 5G technology, manage deployment to minimize the impact to the City's limited resources,
honor the City's design standards and permitting requirements, and maximize revenue. Ms. Winkler also
presented a financial estimate of revenue projected depending on the number of poles leased.
Ms. Winkler and Committee members held a brief discussion regarding the revenue sharing aspect and the
potential for proposals to be competitive in that area.
Deputy City Attorney Mark Orthmann stated that the FCC is considering putting a cap on lease amounts. In the
future, there could potentially be some preemption issues if /when the FCC changes the laws.
Committee forwarded Option #1 (Direct staff to issue a RFP for the purpose of developing a
Wireless Master Plan and Small Cell City Infrastructure Leasing Program and return to City
Council for recommendations and award) to the September 18, 2018 Council Consent Agenda for
approval.
Moved: Koppang
Seconded: Tran
Passed: 2 -0 unanimously
D. Performing Arts and Event Center — Authorization to Accept Bid for Production Lighting Fixtures
Acquisition
Public Works Director, EJ Walsh, stated that 4 quotes were received and opened on August 31, 2018. The lowest
responsive, responsible quote was from Pacific Northwest Theater Associates, Inc. dba PNTA with a total quote
of $89,050.70. Mr. Walsh outlined the budget availability and estimated expenditures.
Committee forwarded Option #1 (Award the Production Lighting Fixtures Acquisition for the
Performing Arts and Event Center base quote and optional equipment to PNTA, the lowest
responsive, responsible submitted quote in the amount of $89,050.70 and authorize the Mayor to
execute the contract) to the September 18, 2018 Council Consent Agenda for approval.
• Moved: Koppang
• Seconded: Tran
• Passed: 2 -0 unanimously
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be held on October 1, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 5:24 p.m.
Attest:
Me rce es Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Hoang V. Tran, Member
Jesse E. Johnson, Member
Approved by Committee:
l 0/ ► �Zo 1�
City Staff
EJ Walsh, P. E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701