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PRHSPSC PKT 10-09-2018MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description A. Approval of September 11, 2018 Minutes B. First Amendment for the Parks and Recreation Program Guide C. Washington State Patrol (WSP) Academy Facility Use Agreement 5. EMERGING ISSUES/PENDING ITEMS Topic Title/ Description A. Federal Way Youth Action Team Program Proposal B. Chiefs Call/Chief's Advisory Board C. Homelessness Task Force 6. ADJOURNMENT Committee Members Jesse Johnson, Chair Mark Koppang Martin Moore Presenter Page City of Federal Way Council City Council or Info Parks, Recreation, Human Services & Public Safety Committee October 9, 2018 City Hall 5:00 p.m. H lebos Conference Room 3 Action MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description A. Approval of September 11, 2018 Minutes B. First Amendment for the Parks and Recreation Program Guide C. Washington State Patrol (WSP) Academy Facility Use Agreement 5. EMERGING ISSUES/PENDING ITEMS Topic Title/ Description A. Federal Way Youth Action Team Program Proposal B. Chiefs Call/Chief's Advisory Board C. Homelessness Task Force 6. ADJOURNMENT Committee Members Jesse Johnson, Chair Mark Koppang Martin Moore Presenter Page Action Council Bobby Jennings or Info Date 3 Action N/A Geddes 5 Action Consent 10/16/18 Hwang 11 Action Consent 10/16/18 Presenter Info Time Bobby Jennings Presentation 20 Mins. Hwang Update 10 Mins. Weidenfeld Update 10 Mins. NEXT REGULAR MEETING: November 13, 2018 K:\PRHSPS Committee\2018\10-09-2018 Agenda (1).doc 1 City Staff John Hutton, Parks Director Mary Jaenicke, Adminislrabve Assistant 11 This Page Left Blank Intentionally City of Federal Way City Council PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 11, 2018 5:00 p.m. SUMMARY Committee Members in Attendance: Committee member Koppang, and Committee member and Moore. Council Members in Attendance: Deputy Mayor Honda Committee Members Excused: Chair Johnson Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, John Hutton, Parks Director, and Mary Jaenicke, Administrative Assistant I1. Guests: Amer Randev, Michael Anderson and Jordan Plummer, King County Housing Authority Committee member Koppang called the meeting to order at 5:00pm Commission Comment: None Public Comment: Lyn Idahosa, Federal Way Collective has met with local business owners located in the Pacific Highway area to discuss the possibility of doing a coat drive. They are asking them if they would be willing to put out a coatrack / bin in front of their business. This would allow people to leave a coat on the rack, and people would be able to take a coat off the rack. She is asking if the City would be willing to partner with them in advertising this service. She would like to discuss this further at a later time. Committee member Koppang motioned to move item B to item C, and have a presentation from King County Housing Authority as item B. BUSINESS -ITEMS Approval of Minutes Committee member Koppang motioned to approve the August 14, 2018 minutes as written. Committee member Moore seconded. Motion passed. King County Housing Authority Presentation — Source of Income Protection Amar Randev, Program Manager and Owner Liaison gave a presentation on the hardships that tenants of Section 8 are facing when they are trying to find housing in Federal Way. He is proposing that the City of Federal Way have something in place for families that are using subsidies as their income to prove that they are eligible to rent housing. Many apartment complexes do not allow subsidies to be used as income to qualify for being eligible to rent housing. Many surrounding cities have ordinances in place that address this issue — Federal Way does not. There is a state law (Source of Income Discrimination) (SOID) that will be effective September 30, 2018 to address some of the concerns. Landlords will no longer be able to discriminate against tenants who use federal, state or locally issued benefits to pay their rent. Committee member Moore stated that the Council has an interest in holding landlords accountable. Committee member Koppang stated that there are two issues: 1) A rental inspection program, which Community Development is researching. 2) Making sure that all subsidies are accounted for in the total income for prospective renters in the evaluation process. Renton, Kent, Bellevue and Redmond have all enacted ordinances that have begun the process of addressing this issue. Committee member Koppang set up a policy priority that the staff look at the ordinances of Renton, Kent, Bellevue and Redmond and have this information brought back to committee for review. Mr. Rhoades will also review the state statute. Deputy Mayor Honda added that if the state is enacting a law on September 30, 2018, then it may be unnecessary to create an ordinance. K:\PRHSPS Committee\2018\09-I1-2018 Mins.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, August 14, 2018 Summary Page 2 Authorization to Allocate Additional Funds for the Parks, Recreation and Open Space Plan Mr. Hutton reported that Parks Department staff expanded the scope of work for AHBL, and therefor need to amend the contract to increase the compensation. The total increase in compensation is $26,000. Committee member Moore moved to forward Option 1 to the September 18, 2018 Council consent agenda for approval. Committee member Koppang seconded. Motion passed. COUNCIL DISCUSSION ON EMERGING ISSUES Mr. Hutton updated the committee on all the hard work that the We Love Our City volunteers have been doing at the Blueberry Farm. The group has put together a video on the Blueberry Farm and would like to present it to Advancing Leadership as a potential project for them next year. They want to continue to make improvements at that site and have it become another amenity in the park system. There is some concern from staff that a Master Plan has not been done for the site, and some of the improvements that may be done to the site could potentially be removed in the future. NEXT REGULAR MEETING October 9, 2018 ADJOURNMENT Meeting adjourned at 5:42p.m. 4 SUBJECT: FIRST AMENDMENT FOR THE PARKS AND RECREATION PROGRAM GUIDE POLICY QUESTION: Should the City Council Authorize a first amendment to the Consolidated Press Agreement? COMMITTEE: PRHSPS MEETING DATE: 10/9/18 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Cody Geddes, Recreation Manager..........................................................................................__DEPT..'.._Parks............................._..._._............_................._.._................_.................... ...............................................................................I............................................................................_........................ ....... Attachments: Memo, Contract Amendment #1 Options Considered: 1) Authorize a first amendment to the Consolidated Press Agreement by extending their term an additional 5 years and increase compensation $148,500.00 for a contract total of $196,378.60. 2) Do not authorize a first amendment and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: "InCiom-IlDae y—DIRECTOR APPROVAL:Coy mittee iTIn al/Date Initial/Date4�p COMMITTEE RECOMMENDATION: I move to forward the proposed first amendment to the October 16, 2018 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Consolidated Press first amendment, effective January Is', 2019 through December 31st, 2023 with a total compensation of $196,378.60 and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 12/2017 RESOLUTION # 5 CITY OF 0M ., Federal Way Parks Department Date: Sept 6, 2018 To: PRHSPS Council Committee Via: Mayor Jim Ferrell John R Hutton., Director of Parks. From: Cody Geddes, Recreation Manager Subject: Parks and Recreation 2019 Program Guides Background: In 2018 after careful consideration we awarded the printing of the recreation program guides to Consolidated Press and have been very happy with the product they produced. They have proven to hit deadlines, clearly communicate, and overall produce high quality work. They continue to exceed our expectations and we are looking forward to extending their contract. Recommendation: Staff would like to continue the services of Consolidated Press for another five years. Financial Summary: $9,000 x 3 = $27,000 $27,000 x 5yrs = $135,000 $13,500 $148,500 Annual Catalog printing Cost over 5 years 10% Contingency for inflation Total compensation over five year Note: This bid amount is within the annual budgeted recreation marketing, advertising, printing, and postage. (001-7200-352-571-10-_ _ 6 CITY OF CITY HALL 33325 8th Avenue South Feder'Way Federal Way, WA 98003-6325 low,,,,/ (253) 835-7000 www cayoffederatway com AMENDMENT NO. 1 TO GOODS AND SERVICES AGREEMENT FOR 2018 PARKS AND RECREATION PROGRAM GUIDES This Amendment ("Amendment No. I") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Consolidated Press LLC, a Washington limited liability company ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for 2018 Parks and Recreation Program Guides ("Agreement") dated effective November 13, 2017, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2023 ("Amended Term"). 2. AMENDED SERVICES. The Services, as described in Exhibit A and as referenced by Section 2 of the Agreement, shall be amended to include, in addition to the Services and terms required under the original Agreement and any prior amendments thereto, those additional services described in Exhibit A-1 attached hereto and incorporated by this reference ("Additional Services"). 3. AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or method of payment, as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 3/2017 CITY OF CITY HALL "�...rFederal 33325 8th Avenue South Federal Way, WA 98003-6325 111/a� (253) 835-7000 www ci"ffederatway com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: Jim Ferrell, Mayor DATE: CONSOLIDATED PRESS LLC: By: Brenda Rossman, Vice President Date: STATE OF WASHINGTON ) ss. COUNTY OF ATTEST: Stephanie Courtney, CMC, City Clerk APPROVED AS TO FORM: J. Ryan Call, City Attorney On this day personally appeared before me Brenda Rossman, to me known to be the Vice President of Consolidated Press LLC that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. GIVEN my hand and official seal this day of Notary's signature Notary's printed name 0 20 . Notary Public in and for the State of Washington. My commission expires AMENDMENT - 2 - 3/2017 CITY OF CITY HALL �..... 33325 8th Avenue South �. Federal Way, WA 98003-6325 Federal Way (253) 835-7000 www cityoffederaiway com EXHIBIT A-1 ADDITIONAL SERVICES The Contractor shall do or provide the following in addition to Services in previous Exhibits: Contractor will print, mail, and deliver the 2019, 2020, 2021, 2022, and 2023 Winter, Spring -Summer, and Fall issues of the Parks and Recreation Program Guide. This includes 40,000 units of each catalog (Fall and Winter) per year and 42,000 units (Spring/Summer combo) per year. The specifications previously presented to the contractor through the RFQ should be followed regarding printing, binding, and delivery of the guides. 9 AMENDMENT -3 - 3/2017 CITY OF CITY HALL Fede ra I Way 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www c tyoffederahaay com EXHIBIT B-1 ADDITIONAL COMPENSATION 1. Total Compensation: In return for the Additional Services, the City shall pay the Contractor an additional amount not to exceed One Hundred Forty -Eight Thousand Five Hundred and NO/ 100 Dollars ($148,500.00). The total amount payable to Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount not to exceed One Hundred Ninety -Six Thousand Three Hundred Seventy -Eight and 60/100 Dollars ($196,378.60). This calculation includes cost of printing, bulk mailing (prep, postage, and drop), and a 10% contingency for any changes in bulk mailing addresses or extra copies needing to be printed. 10 AMENDMENT - 4 - 3/2017 COUNCIL MEETING DATE: October 16, 2018ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WASHINGTON STATE PATROL (WSP) ACADEMY FACILITY USE AGREEMENT POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department utilize the WSP Academy Facility for Annual Motorcycle training with an approximate cost of $300 to $500 per year? COMMITTEE: PRHS&PSC MEETING DATE: Oct. 9, 2018 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other ST. . . ............................................................................................................................................_................._........ ..... .__.._...... ............................... ......... ........................................ ............... _ ..__...................... _ Attachments: 1. Staff Report 2. WSP Academy Facility Use Agreement Options Considered: 1. Accept the use of the WSP Academy Facility 2. Reject the use of the WSP Academy Facility MAYOR'S RECOMMENDATION: Mayor recommends: Option 1 MAYOR APPROVAL: IRECTOR APPROVAL: (744,----7 t�iP�eg Initial/Da(Jb1hm tee Initial/Date :�14.iloiNaul/:Dat<� COMMITTEE RECOMMENDATION: I move to forward Option 1 to the October 16, 2018 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: I move approval of the Washington State Patrol WSP Academy Facility Use Agreement and authorize the Chief of Police to execute said agreement. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1s' reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2016 RESOLUTION # 11 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: October 9, 2018 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Washington State Patrol (WSP) Academy Facility Use Agreement Financial Impacts: In 2017, the Bellevue Police Department hosted the Advanced Motor Training which is conducted at the WSP Academy in Shelton, Washington. Participants are generally from agencies in King County and the surrounding area that share the cost of the facility rental through training fees collected by the host agency. FWPD's portion would be approximately $300. This cost could be marginally higher depending on the exact number of participants. Background Information: The Federal Way Police Department (FWPD) requires its Motor Officers have annual training to maintain their skills as a motorcycle operator. The skill set is unique, demanding, and perishable. Therefore FWPD mandates training and annual certification. For several years the FWPD Traffic Unit has been participating in the Advanced Motor Training at the WSP Academy. This location is distinctive because of its ability to accommodate both high and slow speed training. Over the two days of training motor officers are subjected to different courses they must complete satisfactorily while being evaluated by motor instructors. The proficiency courses (high and slow speed) test the motorcycle operator for judgment, control, balance, technique, confidence, and coordination under time pressure. Upon successful completion of the training participants will have achieved certification and are able to continue their duties as motor officers for another year. 12 WASHINGTON STATE PATROL WSP Academy Facility Use Agreement WSP Agreement No. K14012 Agreement No. This Agreement is between the State of Washington, Washington State Patrol and the Organization identified below. ORGANIZATION NAME Federal Wav Police Department Organization Location Address Organization Billing Address (if different from location address) 33325 8th Ave S, Federal Way WA 98003 Organization Contact Name Organization Contracts Dept. Contact Lieutenant Brigham Shulz Organization Contact Email Organization Contracts E-mail bri ham. shulz cit offederalwa .corn Organization Contact Phone Organization Contracts Phone 253-835-6743 WSP Project Manager Name and Title Sergeant Kent Hitchings WSP Training Division Telephone (360) 432-7503 WSP Administrative Contact Name and Title Ms. Karen Chaussee Contracts Assistant Telephone (360) 596-4073 WSP Contact Information WSP Project Manager Address WSP Training Academy 631 W Dayton -Airport Road Shelton WA 98584-8945 E-mail Address Kent. HitchinasOwsr).wa.gov WSP Administrative Contact Address PO Box 42602 Olympia WA 98504-2602 E-mail Address Agreement Start Date Agreement End Date August 1, 2018 1 June 30, 2022 ATTACHMENTS. The following Exhibits are attached to and incorporated into this Agreement by reference: ® General Terms and Conditions ® Exhibit A, Facility Use Regulations ® Exhibit B, Insurance Requirements for EVOC Use This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below warrant that they have read and understand this Agreement and have the authority to enter into this Agreement. FOR THE WASHINGTON STATE PATROL: FOR THE ORGANIZATION: WSP Signature Date I Organization Signature Date FOR: John R. Batiste, Chief I Printed Name and Title APPROVED AS TO FORM BY THE OFFICE OF THE ATTUKNEY UENEKAL ii.Jiu3 WSP Academy Facility Use Agreement Page 1 7/1/03 13 WSP Academy Facility Use Agreement General Terms and Conditions 1. Statement of Work. Based on availability, WSP shall provide the use of its WSP Academy facilities and other services to the Organization as requested. These facilities and services include: • Overnight lodging for students • Meals for students attending training at the WSP Academy • Classroom use, including a personal computer lab • Multipurpose Building/Gym • Training Tank/Pool • Firing Range • Hazardous Materials Training Pit • Emergency Operator Vehicle Course (EVOC), which can include training vehicles and PIT vehicles • Instructors for various subjects, including EVOC and the Firing Range The Organization acknowledges that WSP shall not tolerate unruly behavior, including but not limited to, horseplay or roughhousing. The Organization and its members shall make every effort to ensure their own safety and the safety of others. If WSP determines that this section has been violated by the Organization, WSP may stop all Organization training taking place under this Agreement, order the Organization off of WSP premises, and restrict the Organization from the use of WSP facilities in the future. This Agreement shall supersede all previous versions of WSP Academy Facility Use services, including WSP Contract number K13046. 2. Registration for Use of Facilities. The Organization must make all requests no less than three (3) business days in advance of facility use. The Organization shall make requests to use specific facilities available at the WSP Academy to the WSP Project Manager identified on Page 1 of this Agreement. The Organization shall make this request in writing, and must provide the following information to WSP: • This Facility Use Agreement Number • The facility being requested • The dates/times the facility will be needed • An Organization point of contact for this use If available, WSP shall notify the Organization in writing in order to confirm the Organization's use of the requested facility. WSP reserves the right to cancel any registration should WSP mission needs require any facilities use, however WSP shall notify the Organization of any such cancellations as soon as possible. 3. Facility Regulations. The Organization shall follow WSP Facility Use Regulations while using WSP facilities under this Agreement. The WSP Facility Use Regulations are attached as Exhibit A to this Agreement. 4. Insurance Requirements for EVOC Use. If the Organization will use the EVOC at any time during the period of performance of this Agreement, the Organization shall comply with the insurance requirements contained in Exhibit B, Insurance Requirements for EVOC Use. 5. Fees. The Organization shall reimburse WSP for services rendered under the terms of this Agreement according to rates and fees established in the WSP Training Division User Fee Study in effect at the time of the service. Organizations can obtain this study from the WSP Project Manager identified on Page 1 of this Agreement. 6. Payment for Services. WSP shall bill the Organization no more than once per month in accordance with this Agreement. WSP shall send billings to the Organization billing address identified on Page 1 of this Agreement. The Organization shall reimburse WSP within 30 days of receipt of billing from WSP. 7. Definitions. "Agreement" means this Facility Use Agreement, including all documents attached or incorporated by reference, and any amendments executed in accordance with this Agreement. "Organization" means the entity purchasing services under this Facility Use Agreement from WSP, and includes the Organization's officers, directors, trustees, employees and/or agents unless otherwise stated in this Agreement. For the purposes of this agreement, the Organization shall not be considered an employee or agent of WSP. WSP Academy Facility Use Agreement Page 2 7/1/03 14 General Terms and Conditions (Continued) "WSP" means the State of Washington, Washington State Patrol, federal employer identification number 91-6001127, and its officers, directors, trustees, employees and/or agents. For the purposes of this agreement WSP shall not be considered an employee or agent of the Organization. 8. Assignment. The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express written consent of the other party. 9. Agreement Alterations and Amendments. WSP and the Organization may mutually amend this Agreement. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind WSP and the Organization. 10. Compliance with Civil Rights Laws. During the period of performance for this Agreement, both parties shall comply with all federal and state nondiscrimination laws. 11. Disputes. In the event a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: The Chief of WSP shall appoint a member to the Dispute Board. The Organization shall appoint a member to the Dispute Board. The Chief of WSP and the Organization shall jointly appoint a member to the Dispute Board. The Dispute Board shall evaluate the dispute and make a determination of the dispute. The determination of the Dispute Board shall be final and binding to all parties to this Agreement. 12. Governing Law. This Contract shall be governed in all respects by the laws of the State of Washington. The jurisdiction for any action hereunder shall be the Superior Court for the State of Washington. The venue of any action hereunder shall be in the Superior Court for Thurston County, State of Washington. 13. Indemnification. The Organization shall be responsible for and shall indemnify and hold WSP harmless for all claims resulting from the acts or omissions of the Organization. 14. Maintenance of Records. During the term of this Agreement and for six years following termination or expiration of this Agreement, both parties shall maintain records sufficient to document performance of all acts required by statute, regulation, rule, or this Agreement; substantiate the parties' statement of its organization's structure, tax status, capabilities and performance; and demonstrate accounting procedures, practices and records which sufficiently and properly document WSP's invoices to the Organization and all expenditures made by WSP to perform as required by this Agreement. 15. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order to: applicable federal and state law, regulations and rules; any other provision of this Agreement; and any document incorporated by reference. 16. Personnel. WSP employees performing work under the terms of this Agreement shall be under the direct command and control of the Chief of WSP or designee, and shall perform duties required under this Agreement in a manner consistent with WSP policy and regulations, and applicable federal, state and local laws. The assignment of WSP personnel under this Agreement shall be at the discretion of the Chief of WSP or designee. 17. Responsibility for Property Damage. The Organization shall be responsible for the actual costs for the repairs of any damage resulting from the Organization's use of any WSP facility under this Agreement. 18. Severability. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 19. Termination. Except as otherwise provided in this Agreement, either party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days written notification. If this Agreement is so terminated, the terminating party shall be liable only for performance in accordance with the terms of this Agreement for performance rendered prior to the effective date of termination. 20. Waiver. A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in writing and signed by an authorized representative of the party and attached to the original Agreement. WSP Academy Facility Use Agreement Page 3 7/1/03 15 WSP FACILITY USE REGULATIONS 1. General Rules for All Facilities EXHIBIT A a. Safety is the first concern while using WSP facilities. b. Report all injuries to the WSP Administrative Building immediately. c. The Organization must check in at the WSP Administrative Building prior to beginning training. d. The Organization must ensure that all trash has been placed in appropriate trash containers, and that the facility configuration is returned to its original condition at the end of each day of use. e. Alcoholic beverages and non-prescription drugs are not allowed at the WSP Academy. Individuals with any noticeable indication of alcohol on their breath will be dismissed from the premises. f. The WSP Academy Commander or designee has the final say on determining if the Organization is complying with these Facility Use Regulations, and may suspend the Organization's use of WSP Academy facilities if he/she determines that the Organization is not in compliance. 2. Classrooms a. No smoking, food or beverages are allowed in the classrooms. b. Place chairs on top of desks after the last class of the day. c. Ensure that all materials and trash are cleaned up at the end of the day. d. Do not open classroom windows. 3. Multipurpose Building (Gym) a. No smoking, food or beverages are allowed in the Multipurpose Building, including locker rooms and restrooms. b. High -top tennis or court shoes are required for all users during sporting events or activities such as basketball or volleyball. c. Appropriate attire shall be worn at all times. d. No impact weapons will be used on punching bags or Body Opponent Bags (BOB). e. Bag gloves will be worn to protect hands while hitting punching bags. f. No competitive sparring or wrestling is allowed. g. Do not engage in weightlifting without a spotter. h. Clean and replace all equipment after use. 4. Training Tank a. All individuals using the Training Tank must familiarize themselves with the type and location of rescue devices prior to training. b. The Organization must have a minimum of two people in the Training Tank area in order to use the Training Tank. The second person does not have to be in the water, but must be able to observe the swimmer. c. There is absolutely no running in the Training Tank area. d. All swimmers must shower before entering the Training Tank. No swimmer may enter the Training Tank with open sores or wounds, bandages, jewelry, bobby pins or other small items. All swimming attire shall be conservative in appearance. e. When training is taking place in the Training Tank, the Organization is required to have two instructors in the Training Tank area for any training taking place in the Training Tank. However, if underwater training is taking place the Organization will have a minimum of three instructors in the Training Tank area (one remaining out of the water, and with two of the three being certified divers). Instructors must explain all safety procedures prior to training taking place. No one will be forced to perform any exercise in which they are not comfortable. f. The Organization shall ensure the Training Tank area is locked and secured after use. 5. Firing Range a. Safety is everyone's responsibility on the firing range. If anyone sees an unsafe situation occur on the firing range they must immediately call a cease fire and notify the firearms instructor. b. All firing range training must be supervised by a qualified firearms instructor. WSP Academy Facility Use Agreement Page 4 7/1/03 16 WSP FACILITY USE REGULATIONS (continued) c. All personnel present must use eye and hearing protection, as well as protective body armor. d. Steel targets will not be engaged closer than 15 yards. e. Discipline must be maintained at all times to prevent mishaps or injuries. All personnel present must obey all range commands immediately. f. No one shall give a firearm or take a firearm from anyone unless the firearm's cylinder or action is open, unloaded, and with the safety engaged. Likewise, no firearm shall be benched without ensuring the firearm is unloaded, the action opened and the safety engaged. g. Shooters shall use the clearing barrels to load, unload or clear rounds from firearms. No one shall go forward of the firing line unless directed to do so by the firearms instructor. Handguns will remain holstered at all times except for the firing line. Shotguns and rifles shall be carried with the action or bolt open, the safety engaged and with the muzzle higher than the tallest person in the area. Using a sling to carry a shotgun or rifle over the shoulder is acceptable. Dry firing is allowed only on the firing line and only at the direction of the firearms instructor. k. Firearms may be cleaned in designated areas only. No food, beverages or smoking is allowed in the firing range area. m. Horseplay or unruly behavior will not be tolerated. 6. Hazardous Materials Pit a. The gate to the Hazardous Materials Pit must be locked when not in use. b. There is no smoking within 500 feet of the outer fence. c. The Hazardous Material Pit may not be used at the same time as the Firing Range. 7. Emergency Vehicle Operator Course (EVOC) a. The Organization shall follow all directions of the WSP Trooper present during use of the EVOC. WSP may suspend training should the Organization fail to follow these regulations, operate vehicles in an unsafe manner or if weather conditions dictate a suspension of training for safety purposes. b. One qualified instructor must be present during use of the EVOC. c. Instructors must explain Emergency Stop Procedures prior to training. d. High beam headlights will be on, seat belts will be fastened and helmets will be worn by students and instructors at all times while in student training vehicles. e. All vehicles will travel in the same direction during training. f. Cone setters shall remain off the paved portion of the course when not resetting cones. Students must understand that student drivers are learning and may experience complete loss of control at any time while driving on the EVOC. g. Visitors are not allowed on the EVOC without the permission of the WSP Academy Commander. h. There is a 50 mph speed limit on the brake -and -steer exercise approaching the skid pan, and a 15 mph speed limit on general skid pan exercises. i. Driving on the skid pan while the surface is dry is prohibited. Do not drive on gravel prior to driving on the skid pan. Do not drive on the fire hoses that feed water to the skid pan. j. Pursuit Immobilization Technique (PIT) training shall only be performed on the four -lane area of the EVOC. PIT training is not authorized for any other area of the EVOC. k. The Organization shall ensure that all debris left on the track is cleaned up, such as dirt debris and coffee cups. I. Live fire exercises are expressly prohibited on the EVOC. Blank ammunition and/or simulators may be used provided the use is authorized in writing by the WSP Academy Commander. If authorized, the Organization shall follow WSP directions in the use of these materials. WSP Academy Facility Use Agreement Page 5 7/1/03 17 Exhibit B INSURANCE REQUIREMENTS FOR EVOC USE 1. General. In order to use the EVOC, the Organization shall, at all times during the term of this Agreement at its cost and expense, buy and maintain insurance of the types and amounts listed below. Failure to buy and maintain the required insurance may result in the termination of this Agreement at WSP's option. All insurance and surety bonds should be issued by companies admitted to do business within the State of Washington and have a rating of A-, Class VII or better in the most recently published edition of Best's Reports. Before gaining access to the EVOC, the Organization shall furnish the WSP Administrative Contact named on Page 1 of this Agreement with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Agreement. All insurance provided in compliance with this contract shall be primary as to any other insurance or self-insurance programs afforded to or maintained by WSP. If the Organization is self-insured, evidence of its status as a self- insured entity shall be provided to WSP. If requested by WSP, the Organization must describe its financial condition and the self-insured funding mechanism. 2. Level of Insurance. a. General Liability: The Organization shall maintain general liability (CGL) insurance with a limit of not less than $1,000,000 per each occurrence. If such CGL insurance contains aggregate limits, the General Aggregate limit shall be at least twice the "each occurrence" limit. CGL insurance shall have products -completed operations aggregate limit of at least two times the "each occurrence" limit. b. Business Auto Liability: The Organization shall maintain business auto liability with a limit not less than $1,000,000 per accident. Such insurance shall cover liability arising out of "Any Auto." Business auto coverage shall be written on ISO form CA 00 01, or substitute liability form providing equivalent coverage. The Organization waives all rights against WSP for the recovery of damages to the extent they are covered by business auto liability insurance. 3. Cancellation of Insurance. The Organization's insurer shall give WSP forty-five (45) calendar days advance notice of cancellation or non -renewal of any insurance referred to herein. If cancellation is due to non-payment of premium, WSP shall be given ten (10) days advance notice of cancellation. WSP Academy Facility Use Agreement Page 6 7/11/03 18 10/11/2018 CITY OF FEDERAL WAY PROPOSAL "The Why, The Team, The Need" c\AA/AT MISSION STATEMENT The Federal Way Youth Action Team (FWYAT) is a collective impact of caring adults, youth and organizations. VISION STATEMENT To provide authentic, impactful, and relevant youth development opportunities across the Federal Way community. The Federal Way Youth Action Team is a collaboration of local community members including parents, youth, and representatives from: Ct?WTINUED... 10/11/2018 2 10/11/2018 The Federal Way Youth Action Team is a collaboration of local community members including parents, youth, and representatives from: �j 10/11/2018 J> 2012 - 2017: Felony Referrals to the Prosecuting Attorney's Office -fay Race , ,. F _..._____- .............._ ___ ------- .__.__.__._..-.__.-_- :.-..»_v.- -""'-_._--------- - ----"- - --------- --------- - .' __, I f African American Asian/Pacific Islander ryr�tacas+an -#-4ir�par+ie. 10/11/2018 Count of Referrals by CalendarYear FFENSETYPE 201 201 201 201 2016 201 Domestic Violence 4 z Drug/Alcohol A 4 4 25 331 they 3 1 2 Person q4 SN 6 8 PropertyIroperty 232 199 zo 192 ISO 11 ex 18 29 1 Unknown OTAL 474 376 '429 424 10/11/2018 2017: Frequency of Referrals by Offense Offense Count of Referrals % (rounded) THEFT 3 58 17% ASSAULT 4 39 121 ASSAULT 4 - DV 27 8% MAL MISCHIEF 3D 10 3% ROBBERY1 10 3% VUCSA/MJ POSS LT 4oG 10 3% INDECENT LIBERTIES 10 3% POSS STOL VEHICLE 10 3% CRIMINAL TRESPASS 9 3% VUFA 2 -FIREARM 9 3% ROBBERY 1 -ATT 9 3% ASSAULT 4 -SM 8 2% THEFT 2 S 2% HARASSMENT 7 2% ASSAULT2 7 2% MOTOR VEH-THEFT 6 2% RECKLESS BURNING 2 6 2% All other Offenses 90 27% Total 333 1009 R" 10/11/2018 This Chan shows whether each rade or ethnudly was Un0errepresented or overrepresented among students who received six types of discipline. For example, white students were underrepresented among students suspended out of school by approximately 18 percentage points, as shown in the chart, because they made up about 50% of ft overall K-12 student population, but 32% of the students suspended out of school. Out-of-school suspension In -school suspension Referral to law enforcement g� Underrepresented 4 ► Overrepresented Underrapresentad 4 ► Overrepresented Underrepresented 4 ► Overrepresented White /7.8 11.a 12.3 Nisparic 3.3f 1.5 2.2 Black 23.2 16A 10A Asian 3.5 3.7 1.9 eanf ricen �OtIY�t��fi�Eti`�tipt�lftl"�,Fiiar",',' Alaska Native 0.5 0.4 1.1 Twp or more races 0.9 0.3 1.1 -20 46 -10 -6 0 5 10 16 20 26 -15 -10 -6 0 6 10 16 20 -16 -10 d 0 6 10 16 Percentage point dltkrenot Percentage poke difference Percentage paint dahrence Expulsion Corporal punishment School -related arrest Underrepresented 4 ► 0 --presented Underrepresented •✓ ► Overrepresented Unoerzepresented 4 ► Overrepresented .it . White 85 02 16.8 W.par� 71 Ise 07 black 14.6 22,1 19.4ian As39 - 4.9 29 til ;�i"0ijptt Chglo stttdttits; but American IndiaN aS Alaska Native 0.9 1.0 0.7 Two a mac races 2.1 1.1 0.3 -16 -10 -6 0 5 10 16 -20 -15 -10 -5 0 5 10 15 20 25 -20 -15 -00 -6 0 5 10 16 20 Percentage point deference Percentage point difference ParcemW point difference 1tF#%�fllS�tkf 1�t11C"13t51d„ '., 8maoe. GAO arar, s d D® Kt— d EdWOOM, Cine Pj" DM Coft a . I GAO 1&258 " j24 Ntitm6Inpsti�iiti>n lclxs}5ttt ,. i5�'6 p16:.�ti�6111 d16+dFrMXt6'fYot 6151dttttldlgltt •MI ,' :, `"� g� „#2 �OtIY�t��fi�Eti`�tipt�lftl"�,Fiiar",',' � ■it£ if�tl/'�a1�Nc�fgP��dibRlyfiK°1t1�i�;1�: ,. , „ �titli t .it . • ��i�tiIC4l�Mts i60O61itRed�t'3�{4�Ctiltt of � til ;�i"0ijptt Chglo stttdttits; but T a9atgas t a aS "Yiptnei erd47�iiramt BfitUttftRtf , 1tF#%�fllS�tkf 1�t11C"13t51d„ 69 " j24 ;S k:'Qtf ld alt AWIt babi +'d IQiO�II{/ 1t1�+ 1 3iS" iC1i!':�i tft £ 4 4 p 16 8 1 6 g '014 r%ao�e oraraod�pssa aaaee6�peaat SfiM6er aSilMt6gij�eit#fCa�ireb6uiC#S6tt51oetcii!t47ll�tilt6 :`:'. cats �0aAai,'}hili`sr�arur�ue�Clr�raoatTa+ti5�aril ;:.. ',' sea ^,na7aatra iA±rgaaeame<: dam Yt%tisl tie5�aeflxtbci6 tMLbOk06Ysllii►11tln DL"_'tle5etrr " f 10/11/2018 PROGRAM DIRECTOR Veasna Hoy -.5 FTE PROGRAM COORDINATOR • Jimmy Brown -.5 FTE L Program Overview Data Since July 2017: POP — Ages 23 -24 • POP provide case management to 5o unduplicated - HYPE served 34 youth • 73 total youth served in POP and HYPE achieved a short-term outcome. • employment, • food handler cards • occupational skills trainings • increase academic progress • While participating in these programs = 87%!!! GOL — Ages 16-25 Overi5o participants (overwhelmingly African American); 22 participants have gained employment, g of which never worked before; 3 participants are enrolled in higher education; 2 participants have lost ioo+ pounds and 4 have lost at least 5o pounds; 8 participants went to college with GOL assistance have. HYPE— Ages 23-28 • 70% of participants are no longer involved in the juvenile justice system; • 63% of participants have gained employment AIP Ages 13-14 Ambition is Priceless (AIP) is a weekend leadership program focused on middle school youth of color. Youth will learn about themselves and how to impact the community. AIP plans to start delivering services in October. Programs Needed To Fill GAPS In Area PHENOMENAL SHE • A program that provides mentorship, encouragement, and empowerment to young women of color by building confidence around education, social awareness, and self-esteem. • Weekly sessions are held with young women of color with female credible messengers to discuss a variety of topics including education, code switching, self -appreciation, and confidence. MULTI -MEDIA PRODUCTIONS • Multi -media Productions, a program that helps youth of color utilize media in a positive manner to showcase talent, creativity, share their voice and embrace their culture. • This program focuses on changing the culture of modern-day media through teaching youth about the different aspects of media and how to create and build a positive narrative. • Through skill building and mentoring with credible messengers, youth of color will learn how to make videos, podcasts, utilize social media, web site development, create TV programming to reflect what the youth see in their community, record local sports events, and produce youth run and led talent shows that reflects positive images of youth of color. 10/11/2018 01 10/11/2018 Programs Needed To Fill GAPS In Area PUREATM • We will demonstrate superior leadership skills and show our young scholars that there are options in life other than being a ball player. We will achieve our mission by preaching a simple message; "BOOKS OVER BALL". FWSA-YOUTH SPORTS MENTORING • Our program is also built to motivate, educate, and entourage young athletes on the values of Character, Leadership, Community, Pride, Sportsmanship, Attitude and Winning through the fundamentals of athletics. 10 10/11/2018 FWYAT Program Budget Program Category Amount Program DlrectorFWYAT Salary' $10,000.00 Program CoordinatorFWYAT Salary $5,000.00 Total Allocated AdminFWYAT Allocated Admin $5,000.00 Program PHENOM Participant Cost $5,000.00 Media Production MEDIA Participant Cost $5,000.00 Pure ATM PURE Participant Cost $3,500.00 FWSA-Youth Sports Mentoring FWSA Participant Cost $3,500.00 Stipends for workshop presenters ($75 per hr) FWYAT Operating Cost $2,000.00 Technical Support FWYAT Operating Cost $2,500.00 Equipment Cost (Purchase) FWYAT Operating Cost $2,000.00 Printing FWYAT Operating Cost $3,000.00 Supplies FWYAT Operating Cost $1,500.00 Transportation FWYAT Operating Cost Training & Professional Development FWYAT Operating Cost $1,000.00 Community Event (4 Per year) FWYAT Operating Cost $1,000.00 Budget Request $50,000.00 Current Budget Additional Requets $0.00 Additional Resources Needed • Building Use for Mentoring • Building Use for Office Locations • Arts facility for performances — PAC / Knutzen Theatre • Gym Availability for Tournaments & Leagues — Community Center Access • Field Use for Trainings and Practices convenient & safe • Funding for FWYAT to continue to address targeted programs to keep juvenile justice referrals in Fed Way to decrease. • Funding for FWYAT to continue to address targeted programs to decrease juvenile gun violence in Fed Way. • A Youth Program Manager at the city to seek funding and business partnerships to promote positive youth development for all Federal Way youth specifically those that our school district and community are not effectively serving. 11 Many generalize regarding the predominant causes of homelessness. The end result is a perception that a one size fits all approach will provide meaningful solutions. The reality is that the causes of homelessness are as varied as the individuals experiencing it. This means that any attempt to develop cookie cutter solutions will not truly address the root causes of a phenomenon that is affecting countless individuals and families. In addition, some efforts intended as solutions may actually exacerbate homelessness if they are developed without a keen understanding of the individual, community, societal, and institutional dynamics that operate at the root cause level. The best way to analyze and then address root causes is to understand those causes on a spectrum with the most difficult to address on one end and the easiest to address on the other end. The challenge then is to provide a coordinated continuum of solutions that align with the root causes. The individual experiencing homelessness can then be met where they are in the spectrum and can begin a path of solutions on the continuum that will lead to stable and sustainable housing. Many push for more housing units as the solution. Although the shortage of affordable housing is a significant issue, the focus on increasing the supply of affordable housing without a concerted effort to address the root causes of homelessness for the affected individuals will only temporally mask the problem. The goal of stable and sustainable housing can only be met by the progress of the individual on a continuum of services that helps them develop the habits and lifestyle needed for successful tenancy. This approach requires a keen understanding of what the habits and lifestyle of successful tenancy looks like. In other words, time should be devoted to reviewing the elements of success so that we have a better understanding how to address homelessness in constructive and sustainable ways. The elements of successful and sustainable housing are: 1. Addiction free or addiction o remission 2. Stable mental health 3. Stable and adequate income 4. Financial literacy S. Good tenant habits 6. Marketable skill 7. Affordable housing 8. ??? The focus should primarily be on individual causes, but we would be remiss if we did not address larger community based causes, broader societal causes, and institutional causes too. Individual Causes of Homelessness • Substance abuse and addiction • Mental health issues • Jail/Prison/Incarceration • Criminal record • Domestic violence (defendant and victim) • No income/Unemployment • Lack of marketable skills/Job training • Eviction/Prior issues with tenancy • Divorce/Separation/Breakup • Insufficient income (working poor) • Poor physical health Societal/Community Causes of Homelessness • Inadequate shelter services • Inadequate supply of affordable housing • Inadequate supply of treatment services • Inadequate supply of jobs for convicted individuals • Inadequate supply of tenant training • Inadequate supply of financial literacy training • Inadequate coordination with existing resources for job training Institutional Causes of Homelessness • Lack of community coordinated response • Lack of a regional approach leaving each city to address the issues independently • Fragmentation of services • Regulations and rules that cause eviction or ineligibility for minor violations • Status changes that create ineligibility for existing services (i.e. reaching the age of 18, incarceration, etc.) Stage 1 2 3 4 5 Issue Addiction Lack of Stability marketable skill Response Treatment Job Training DRAFT FOCUS GROUP QUESTIONS FEDERAL WAY HOMELESSNESS TASK FORCE TASK GROUP #1: STATE OF HOMELESSNESS • What do you think needs to happen in order for Federal Way to reduce the number of people experiencing homelessness? • What can the city do to better help you? • What can non-profit organizations do to better help you? ft Individual Questions for FWHTF Group 1 - Google Docs POSSIBLE FOGUS INDIVIDUAL INTERVIEW QUESTIONS FEDERAL WAY HOMELESSNESS TASK FORCE TASK GROUP #1: STATE OF HOMELESSNESS • , gendef)Tell us a little bit about yourself. • Where were you living before you became homeless? • Empleyngent statusWhat relationships or support systems do you currently have? • What led you to experience homelessness? • Have you attempted to get help to address your barriers and find stable housing? If so, what kind of help did you seek and what was the outcome? If not, why not? • What are your challenges in finding housing right now? (Barriers may include but are not limited to the following:) • Unemployment • Employed but not making enough money • Physical health issues • Mental health issues • Substance abuse issues • Legal issues • Past evictions • Unable to afford housing • Not enough money for rental housing deposit or application fees • Personal safety issues • Lack of support system • Poor credit history/bills in collections • Criminal background status El"MR."N.'s - F -Mm Page 1 i ,s://docs.google.com/document/d/IANcgjwCjQ3CYX8eofl5resaZhgDFWadn7MulcpgMa2U/edit?ts=5b7c58f0 10/9/2 Page 2 1 ►s't<'tic!1�:► s'�:�.��iuil►�i►tiz:nz.� �ic.1:iC�tii�lii.�i ► �►:��ti.►ti�.1�'t,'�.at\:��:►=ai:��G►y g; l■M■►:l iM-AI 11l-0-ALIVl M\.M��Y\\�1�i1�71:�' • What do you wish people knew about what it's like to experience homelessness? • What one thing do you feel would make the biggest positive difference in your life right now? ,s://docs.google.com/document/d/ 1 ANcgjwCjQ3 CYX8eofl5resaZhgDFWadn7Mu 1 cpgMa2U/edit?ts=5b7c58f0 10/9/2 Task Group #1 Meeting August 29, 2018 9:00am-11:00am Nyberg Room, City Hall • Review proposed outline • Demographic profile data review o Review what the City has immediate access to and determine what is useful • Root Causes o Data sources and research (will have computer access during the meeting to work on this) • Other Items • Next Steps Task Group 1 Outline • Who are the people experiencing homeless? (ie demographic ., Data Source Responsible for Comments Retrieving CEA (families) Mary's Place Started late in 2017; for consistency, do we want instead to try for 2-1-1/CEA and add in Mary's Place for end of 2017? CEA call in data Crisis Clinic Sarah Duplicated CEA assessments All Home Sarah Not positive I will get access to this but am trying Agency data Sarah We have access to a variety of agency data for 2017 including demographics and numbers served (see example); these come both from applications and reports. I will bring examples tomorrow to see if the group thinks its worth my time in collating. Students FPSD Amye Time period is different (school year vs calendar); also note difference in definitions PIT All Home Sarah Include both FW specific and • How many people are homeless in Federal Way? (or at least South King County if Federal Way can't be isolated) o See above • Where are the people experiencing homeless? (Where are the homeless living? Encampments, cars, couch surfing, shelters?) Data sources: agencies, anecdotal, CEA, All Home. Many of the sources above. If I cannot get FW specific data from CEA and All Home, I am hoping they can give a snapshot of the region. • What are the root causes of homelessness? (both individual and systemic) Identify sources Ken added that one of the big questions that needs to be considered as well is what to do about people experiencing homelessness who refuse services? regional. Narrative on change in methodology. • How many people are homeless in Federal Way? (or at least South King County if Federal Way can't be isolated) o See above • Where are the people experiencing homeless? (Where are the homeless living? Encampments, cars, couch surfing, shelters?) Data sources: agencies, anecdotal, CEA, All Home. Many of the sources above. If I cannot get FW specific data from CEA and All Home, I am hoping they can give a snapshot of the region. • What are the root causes of homelessness? (both individual and systemic) Identify sources Ken added that one of the big questions that needs to be considered as well is what to do about people experiencing homelessness who refuse services? t Federal Way Mayor's Taskforce on Homelessness Taskgroup #2 - Assess and Analyze Services Draft recommendations According to the King County Healthcare for the Homeless records for 2018, on average one person who was homeless dies on the streets in Federal Way each month. After examining the current services available in Federal Way and identifying the needs that exist in the community, this group is providing recommendations related to political will, affordable housing, emergency response and outreach. These recommendations will be outlined in detail below. Political Will People experiencing homelessness need housing. We must embrace the vision that we can end homelessness for all people in our community, including youth, people with disabilities, Veterans, and families. No single organization or public entity can end this complex crisis on its own. We have to form new partnerships rooted in a commitment to meeting this urgent and growing need; partnerships that create political and public will to truly end the preventable experience of homelessness. According to the United States Interagency Council on Homelessness[ I], elected officials at the local, county and state levels can drive the political will to address homelessness. Elected officials can create the urgency needed to convene necessary partnerships and drive accountability. Political will breaks down barriers that are roadblocks to innovation and solutions. Local leaders are in the best position to ensure that planning and initiatives are aligned and brought to scale to meet the homeless crisis in Federal Way. Recommended strategies for demonstrating political will: • Local elected leaders publicly commit to coordinate efforts to address homelessness in Federal Way. • Based on the work of the Homeless Taskforce, create a strategic plan to coordinate housing, health, behavioral health, reentry and emergency services. • Set ambitious goals to reduce street homelessness through engaging people on the streets and connecting people to services in the community in which they are currently residing. Along with being ambitious, these goals should be compassionate and use language that models caring and respect. • Increase the city's financial investment in homeless services and housing. • Make a commitment to increase the affordable housing stock in Federal Way for people with incomes below 30% AMI. • Create a public education campaign that utilizes the expertise of service providers and the history of the faith based support network and offers opportunities for community members to meaningfully engage in being a part of the solution. Affordable Housing Resources Homeless is first and foremost a housing crisis, and is intimately tied to the availability of affordable housing options in communities. A study published by McKinsey & Company in May of 2018 indicated a strong correlation between increasing fair market rents and rates of homelessness in King County. The 2017 report to Congress on Worst Case Housing Needs found that "even with public rental assistance, it remains the case that 6 of 10 extremely low- income renters and 4 of 10 very low-income renters do not have access to affordable and available housing units. [2]" Housing Navigators can be instrumental is assisting those experiencing homelessness to transition from homelessness to housing solutions. However, in order for Navigators to be successful, there must be units available for those families, youth and individuals to transition into. Without housing options available, shelter stays increase leading to a decrease in the capacity of shelter to meet the need, and the trauma of homelessness is prolonged and exacerbated. For those who are able to identify a unit, it is important that the unit be affordable so that a return to homelessness is prevented. Recommended strategies related to affordable housing_ • Encourage the development of permanent affordable housing in the Federal Way community. Look to resolve development barriers such as zoning restrictions, parking requirements, impact fees, etc... • Complete a comprehensive inventory of the housing stock in Federal Way, assess the need for additional affordable housing and identify next steps. • Create incentives for developers to encourage the inclusion of affordable units in new development projects. dedicate a percentage of the units to be 30-50% AMI. • Bring low-income housing developers to the table (FUSION, Multi Service Center,, Bellwether, Housing, Catholic Housing Services, and Mercy as examples) to contribute their expertise and make suggestions for possibilities in Federal Way. • Identify other key groups to partner in this work (schools, Veterans Administration, etc) • Design and lead a campaign to bring landlords to the table. • Sign onto the Inter -local Agreement of the South King Housing and Homeless Partnership. • Create additional funding streams for ongoing subsidies and housing voucher programs. Crisis Response Services A critical component for any effective crisis response system is emergency shelter. Although the only true solution to the crisis of homelessness is housing, there will always be those in our community who need immediate access to a safe place to stay. As stated in the Federal Strategic Plan to Prevent and End Homelessness, "communities should have effective models of emergency shelter and other temporary accommodations available that: Meet the needs of all members of a household and self -defined family and kinship groups, including infants and young children; Do not turn people away or make access contingent on sobriety, minimum income requirements, or a lack of criminal history; Do not require family members and partners to separate from one another in order to access shelter; Ensure that policies and procedure promote dignity and respect for every person seeking or needing shelter; and; Provide a safe, decent, welcoming and appropriate temporary living environment, where daily needs can be met while pathways back to safe living arrangements or directly into housing programs are being pursued. [3]" There are currently very few shelter programs in Federal Way available to meet the needs of those currently living unsheltered/fleeing domestic violence in the community. While Federal Way Day Center provides daytime services for (population and numbers), the need is much greater than what the Day Center is currently able to provide. In terms of overnight shelter options, there are only (number of beds) available on a nightly basis for (population). Data shows that in the first six months of 2108, approximately 48 unique families called from locations in Federal Way seeking emergency shelter. The current stock of shelter beds available in Federal Way is woefully inadequate to meet the shelter needs of these families. "New research from Children's HealthWatch illustrates there is no safe level of homelessness. The younger and longer a child experiences homelessness, the greater the cumulative toll of negative health outcomes, which can have lifelong effects on the child, the family, and the community.[4]" These findings are not unique only to children, as homelessness has significant and compounding effects on all populations. Given these impacts, it is imperative that shelter options in Federal Way be expanded. Recommended strategies related to crisis response services: • Immediately identify properties and resources that may be available for year-round shelter with the goal to have options for single adults, families and youth open by winter of 2019. These options should include an exploration with private property owners as well as an exploration of re -zoning to allow shelters to be sited in currently vacant City= owned properties. • Explore ongoing facility -based crisis services that are in line with national best practices, including: 0 24/7 service model allowing partners, pets and possessions o Low -barrier access with a Housing First approach o Housing Navigation services o Tailored services for those populations with unique needs including single adults, veterans, youth/young adults, families with children and those fleeing domestic violence. • Identify funding streams to develop and operate sustainable shelter programs in the Federal Way community and establish partnerships with service providers to operate the shelter programs. • Recognizing that shelter is not the solution for every individual or family, identify and invest in additional crisis response interventions to connect all other unsheltered community members to housing -focused services. Street Outreach Outreach to people living on the streets is a critical component of the homeless services system in Federal Way. Street outreach involves engaging people experiencing homelessness who may be disconnected and alienated not only from mainstream services and supports, but from the services targeting homeless persons as well. At the core of any outreach is a need to build rapport and relationships with people who have barriers that prevent people them from accessing services. This work can take time. For many people with active addictions, with pets, with partners, or who are underage and fearful of being turned over to child protection authorities, there may be real or perceived barriers to accessing existing services. Some people have had unsatisfying or even problematic experiences of child protection services, law enforcement involvement, homeless shelters, and/or mental health facilities. Assisting individuals to overcome these barriers often requires significant outreach time and effort, and can take months or even years of creative and proactive engagement. According to the United States Interagency Council on Homelessness elements of best practices in outreach include: a Housing First approach; collaboration with non-traditional partners such as law enforcement; a systematic and well-documented approach across teams; and strong ties to the coordinated entry system[5]. Currently in Federal Way there are several organizations that have dedicated funding and staff to provide outreach in the area. These teams each have a different focus based on their funding and contract requirements. The current outreach includes: DESC through their Mobile Crisis Team, REACH through their work with the Mobile Medical Van, and Catholic Community Services CReW through their work with King County Public Health. In addition there are faith -based outreach efforts through religious organizations. Recommended strategies related to street outreach: • Convene a meeting of Federal Way outreach providers, local law enforcement, first responders, health providers and other non-traditional partners such as the library. • Develop a citywide targeted outreach plan to ensure that people are engaged and connected to outreach in a consistent and well documented manner. • Encourage positive partnerships between first responders and outreach staff that are based on Housing First principles. Ex. South King Fire outreach with trained social workers • Develop city protocols for minimizing the community impact of unauthorized encampments, while allowing outreach staff time to develop relationships and build rapport with clients. Dedicate funding to resolving housing barriers for people in encampments. • Improve collaboration with the King County Coordinated Entry system to increase housing placements. Accountability is paramount in this work. In order to ensure that services are having a positive impact of those they seek to serve and in order to demonstrate maximum return on investment, data should have a role in determining the success of the creative solutions that come out of this Task Force's work. Addressing homelessness in Federal Way will require cooperation and commitment from all sectors of the city including: government, business, philanthropy, nonprofits, faith communities and citizens. Federal Way needs to engage in innovative solutions that focus on the wellbeing of all members of our community. [I]https://www.usich.gov/resources/uploads/asset_library/10—Strategiesto_End—Chronic_Home lessness.pdf 2 Worst case... [3] United States Interagency Council on Homelessness — finish this citation! [4] Compounding Stress: Megan Sandel, MD MPH, Richard Sheward, MPP, and Lisa Sturtevant, PhD — finish this citation! [5]USICH: The Role of Outreach and Engagement in Ending Homelessness: Lessons Learned from SAMHSA's Expert Panel, August 2016. City of Federal Way HOMELESSNESS TASK FORCE Agenda SEPTEMBER 12, 2018 8:30 am - 8:35 am Task Force Chair Sharry Edwards --Goals and Direction 8:35 am - 8:40 am Former City of Federal Way Mayor, Deputy Mayor, and City Councilmember Jeanne Burbidge --City of Federal Way and other nearby cities 8:40 am - 9:55 am Task Group meetings 9:55 am - 10:00 am Wrap -Up by Task Force Chair Sharry Edwards