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Parks Comm PKT 11-01-2018City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION November 1, 2018 6:30 p.m. MEETING AGENDA 1. CALL TO ORDER City Hall ebos Conference Room 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — October 4, 2018; Regular Meeting Minutes. 4. COMMISSION BUSINESS Topic Title/ Description Presenter A. None 5. STAFF REPORTS Topic Title/ Description Presenter A. PROS Plan Update Hutton B. Panther Lake Trail Improvements Update Ikerd C. Playground Equipment Replacement Update Gerwen 6. OTHER BUSINESS 7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on November 13, 2018 at 5:00pm. 8. AGENDA SETTING 10. ADJOURNMENT NEXT REGULAR MEETING: December 6, 2018 g: (parks comm mtg notes12018V 1-01-2018 agenda.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION October 4, 2018 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Present: Chair Laura Belvin, Dawn Coggins, George Pfeiffer, Michael Campsmith, David Berger, Anthony Murrietta, Dave Wilson, Roger Flygare and Bobby Jennings Unexcused: Vice Chair David Musick Staff: John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen Parks & Facilities Manager and Mary Jaenicke, Parks Adm. Asst. II. Chair Belvin called the meeting to order at 6:30pm. None PUBLIC FORUM APPROVAL OF MINUTES Commissioner Coggins moved to approve the September Parks and Recreation Commission regular meeting minutes as written. Commissioner Berger seconded. Motion passed. STAFF REPORTS Panther Lake Trail Improvements Mr. Ikerd reported that the crushed rock trail is complete. The bridge will be delivered and set in place on October 11 at approximately 10:00am. King County is requesting that people do not park in the lot at the Aquatic Center to watch the bridge being placed. Concrete work will start on October 17; the contractor is projecting that it will take one week. The project should be complete by the end of November or early December. Plaveround Equipment Replacement Mr. Gerwen updated the commission on the playground equipment that will be installed at Wedgewood Park. Installation should take place in December. The total cost is approximately $140,000.00. Mirror Lake Park will be the next park to get new playground equipment. The playground equipment report was reviewed with the commission. Mr. Gerwen informed the commission that there has been an increase in vandalism and damage to the play equipment at various parks. The vandalism is mainly occurring at the larger community parks. PROS Plan Update Parks Commission and Park staff reviewed the draft of the PROS plan. The appendix portion of the plan has not been updated; it is staffs responsibility to review and update that portion. The draft is due back to the consultants on October 12. Parks commissioners were asked to review the plan and email their suggested changes to Parks staff no later than October 10. Chair Belvin stated that interconnected trails is addressed throughout the plan. She added that the Parks Department can add trails in the park system but to interconnect the trails deals with the Public Works Department. She asked the commission if that should be reiterated in the plan. Mr. Hutton stated that it's an important component to have interconnected trails and it's important to keep it in the forefront. Mr. Ikerd added that it needs to be identified that it's important to the citizens. Interconnected trails would be a joint effort between departments in the city. The six year Capital Improvement Plan (CIP) was reviewed line by line. The goal is to make sure that all of the projects were listed and prioritized. If a project is not listed in the plan, then it will not be available for grant funding because it hasn't been identified as a need. The CIP reflects the cost of the g:\parks comm mtg notes\2018\10-04-2018 minutes.doc Parks and Recreation Commission, October 4, 2018 Pace 2 improvements, and the year that we're proposing that the projects are funded. A long discussion was held regarding the CIP. Below are projects that were added to the CIP: Celebration Park: Field fence replacement. System Wide Planning: Parking lot lighting (LED) improvements at Sacajawea, Saghalie, Steel Lake and Steel Lake Annex. Install security cameras in parking lots at Sacajawea, Saghalie, Steel Lake and Steel Lake Annex. Complete sign implementation program. Implementation of wayfinding signage program. Town Square Park: Veterans Memorial. Olympic View Park: Install 1/2 court basketball. Palisades Park: Install picnic shelter. Adelaide Park: Formalize picnic areas/install picnic shelters. Chair Belvin inquired about adding a small off -leash dog park at Adelaide Park to the CIP. Mr. Gerwen stated that back in 2010/2011 a former Park Planner and Park staff implemented a trial run on this. Park Pals was very active in looking for a location for another dog park. Repairs were made to the horse arena. It has operated as an informal dog park since then. Mr. Gerwen was contacted by the police approximately one year ago because they had received a complaint about people letting their dogs run off leash. It has not been designated as an official dog park, therefore police can issue citations to people that are letting their dogs run off leash. Mr. Gerwen stated that if there is an interest from the community then it will have to go through a public process and have the City Council designate it as an official dog park. Mr. Gerwen stated that we are giving people mixed messages and thinks it should be formalized as an official off leash dog park. French Lake Park: Install picnic shelter. Hylebos: Expansion of East Hylebos water trail. Brooklake: Roof replacement. Commissioner Berger requested that the information on Brooklake be expanded in the plan. Chair Belvin attended the budget presentation and inquired if the homelessness initiative should be added to the CIP; the issue of safety is identified in the plan. Mr. Hutton stated that there is no funding for cleaning up homeless camps. Mr. Gerwen stated that we are averaging two homeless camps per week. Parks staff gives them notice and they have 48 hours to vacate. Staff returns in 48 hours and cleans up the site. Discussion was held on the increased workload that Parks staff has taken on with no additional staff and no increase in funding to the parks budget. Mr. Gerwen added that there is not a capital project that goes along with homelessness. Staff needs operation money to pay for cleaning up the site. Other Business Mr. Hutton updated the commission regarding the work that is being done at the Blueberry Farm. This project is being presented to Advancing Leadership as a potential project for them next year. Mr. Gerwen stated that this site has not been Master Planned. He has proposed that Advancing Leadership run a master plan process in conjunction with staff. If it's selected as a project it will go thru spring of 2019. This would require the assistance of the Parks & Recreation commission. NEXT MEETING/AGENDA ITEMS g:\parks comm mtg notes\2018\10-04-2018 minutes.doc Parks and Recreation Commission, October 4, 2018 Page 3 Staff Reports PROS Plan Panther Lake Trail Improvements Playground Equipment Replacement NEXT MEETING/AGENDA ITEMS ADJOURNMENT A motion was made by Coggins and seconded by Berger to adjourn the meeting. Chair Belvin adjourned the meeting at 8:43 pm. g:\parks comm mtg notes\2018\10-04-2018 minutes.doc