AG 18-143 RETURN TO: PW ADMIN EXT: 2700 ID#: 3q00
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIV: PUBLIC WORKS/
D_\CKS
2. ORIGINATING STAFF PERSON: ZJ{� % U(\4ll.r EXT: 102-1 I 3. DATE REQ.BY: 0 CA- '�t 2oJ
3. TYPE OF DOCUMENT(CHECK ONE):
o CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
o PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
^PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
o GOODS AND SERVICE AGREEMENT o HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
❑
OTHER
c `� { p� l ��� �� L� r��i
4. PROJECT NAME: I Y`\1�\`^'SIS d J� 49 C 4- \ ST �-' .4/I ck ,- t — Cc� u`*p4
• er
5. NAME ADDRESS:CONTRACTOR:O . 53 -+-I D ro a '/ V 9 my/ TELEPHONE:
YY=77 [[ c5c 6-�- �j f� C(deu l Irl 7 O 7
E-MAIL: FAX:
SIGNATURE NAME: TITLE:
6. EXHIBITS AND ATTACHMENTS:}�SrCOPE,WORK OR SERVICES INC-COMPENSATION o INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
FERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDME
CFW LICENSE# BL,EXP.12/31/ UBI#(o01(tont (L/477 ,EXP. I/ /50/ 1
7. TERM: COMMENCEMENT DATE: ()CA 221 2.. COMPLETION DATE: ^3 I
CI
8. TOTAL COMPENSATION:$ Lf/ Q'O (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CH GE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑YES IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: 0 Y S NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY
RETAINAGE: RETAINAGE AMOUNT /� .�(, ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
o PURCHASING: PLEASE CHARGE To: a 3(0D.1( 2-4 ` (0
9. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
o DIVISION MANAGER �/
.DEPUTY DIRECTOR /04"(-5
lA (Cl 12 1
-£ [RECTOR �� t C)( r�k1
❑ RISK MANAGEMENT (IF APPLICABLE)
nAWDEPT t(J(1S/I4
10. COL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
11. CONTRACT SIGNATURE ROUTING y f Q�
o SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: 1 D �I 7�l "
o ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
o CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT.SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL/DATE SIGNED
❑ FINANCE DEPARTMENT
❑ LAW DEPT r
'4 SIGNATORY(CvIAYOI)R DIRECTOR) cll
CITY stA
CLERK AN
'ASSIGNED AG# • AG# `$" I4-5
yy..-.�i h�{SII
164€,H .D COPY KETURNED DATE SENT:
COMMENTS:
EXECUTE" "ORIGINALS G�IA f( Q
Locct- c( ck. A RQ,pJ. —ca V\ Rd- e cid vi t
1/2018
r
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
KBA, Inc.
Address Federal Aid Number
11201 SE 8th Street, Suite 160, Bellevue, WA 98004 HSIP-1031(005)
UBI Number Federal TIN or SSN Number
601-426-427 91-1581416
Execution Date Completion Date
0E-i-bator� / a v t g December 31, 2019
1099 Form Required Federal Participation
❑ Yes ❑� No 0 Yes ❑ No
Project Title
Military Rd S & S 298th St Compact Roundabout
Description of Work
Consultant will provide Observation services to include field observation and documentation during
construction of the Project. The Project consists of constructing sidewalk, retaining wall, street illumination,
and compact roundabout improvements at the intersection of Military Road S and S 298th Street.
❑ Yes 0 No DBE Participation Maximum Amount Payable: $49,800
❑ Yes 0 No MBE Participation
❑ Yes 0 No WBE Participation
❑ Yes 0 No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Parlicipalioil/SBE Plan N/A
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E • • __. -_ _ . e •_ N/A
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H L.; • • - . . __ • _ ___ N/A
Exhibit I Alleged Consultant Design Error Procedures N/A
Exhibit J Consultant Claim Procedures
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 14
Revised 11/01/2017
THIS AGREEMENT, made and entered into as shown in the "Execution Date"box on page one (1) of this
AGREEMENT,between the City of Federal Way
hereinafter called the "AGENCY,"and the "Firm/Organization Name"referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in"Description of Work" on page one (1)
of this AGREEMENT and hereafter called the"SERVICES;" and does not have sufficient sta f to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A" attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
Ill. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY,which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient
detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 14
Revised 11/01/2017
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is
established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is
voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms involved with this
AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE
Participation. Non-minority, woman owned DBEs does not count towards UDBE goal attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C —
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or(ii)by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Desiree Winkler Name: Deborah Ottum, Contracts Manager
Agency: City of Federal Way Agency: KBA, Inc.
Address: 33325 8th Avenue South Address: 11201 SE 8th Street, Suite 160
City: Federal Way State: WA Zip: 98003 City: Bellevue State: WA Zip: 98004
Email: Desiree.Winkler@cityoffederalway.com Email: DOttum@kbacm.com
Phone: 253-835-2711 Phone: 425-455-9750 x120
Facsimile: 253-835-2709 Facsimile: 425-455-9732
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled"Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14
Revised 11/01/2017
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The
CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's
direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates
shall be memorialized in a final written acknowledgment between the parties. Such final written
acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment,
to 180 days following the CONSULTANT's fiscal year end (FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject t
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be
made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such written
request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E" will
remain in effect for the twelve (12) month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to
determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month
period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the
parties. Such final written acknowledgment shall be incorporated into, and become a part of, this
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to
aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications,
the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the
CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and classifications
that will applicable for the twelve (12) month period.
The fixed fee as identified in Exhibits "D" and"E" shall represent a value to be applied throughout the life of the
AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the
close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate
under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates
will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional
indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the
updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or
conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved
indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or
extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written
acknowledgment.
The CONSULTANT shall maintain and have accessible support data for verification of the components of the
hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT
shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fixed fee.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14
Revised 11/01/2017
B. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include,but are not limited to,the following items: travel,printing, long distance telephone,
supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to lowest
price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the
rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the
WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and all revisions thereto.
Air,train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)
Part 31.205-46 "Travel Costs."The billing for Direct Non-salary Costs shall include an itemized listing of the
charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting
documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon
request. All above charges must be necessary for the SERVICES provided under this AGREEMENT.
C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this
AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one(1.) The
Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, "Extra Work."
No minimum amount payable is guaranteed under this AGREEMENT.
D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A
and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit"D,"including names and classifications of all employees, and billings for all direct non
salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees,
the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles,
salary rates, and present duties of those employees performing work on the SERVICES at the time of the
interview.
E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT
may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to th
AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any
claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue
with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of
final audit all required adjustments will be made and reflected in a final payment. In the event that s
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty(30) calendar days of notice of the overpayment. Such refund shall not constitute a
waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution Procedures,"the
CONSULTANT has twenty (20)working days after receipt of the final Post Audit to begin the appeal process to
the AGENCY for audit findings
F. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by
representatives of the AGENCY and the United States, for a period of six(6)years after receipt of fina payment,
the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these
records with the following exception: if any litigation, claim or audit arising out of, in connection with, or
related to this AGREEMENT is initiated before the expiration of the six (6)year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT's Internal Audit Office and/or at the request of theAGENCY's Project Manager.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 5 of 14
Revised 11/01/2017
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A"attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E" attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V"Payment Provisions"herein and shall be
memorialized in a final written acknowledgement between the parties
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier,to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE's
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission,percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission,percentage,brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 6 of 14
Revised 11/01/2017
VIII. Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 21
(29 U.S.C. Chapter 16 Subchapter V § 794) • 49 CFR Part 26
• Age Discrimination Act of 1975 • RCW 49.60.180
(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit"F"
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit"F" in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section,then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time
which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 7 of 14
Revised 11/01/2017
The CONSULTANT shall,within 15 days,notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as
set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
find i desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be
considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
Xl. Disputes
Anydisputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
p
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes,regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 8 of 14
Revised 11/01/2017
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a)the CONSULTANT or the CONSULTANT's agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b)the STATE and/or AGENCY,their agents, officers, employees,sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,
proprietary information,know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY,their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets,patents,proprietary information,know-how, copyright rights or
inventions resulting from STATE and/or AGENCY's,their agents', officers and employees'failure to comply with
specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense,the CONSULTANT specifically waives any immunity under the state industrial insurance la , Title 51
RCW. This waiver has been mutually negotiated by the Parties.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required,the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 9 of 14
Revised 11/01/2017
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any"Auto" (Symbol 1)used in an amount not less than a one million dollar($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY,their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured(the "AIs"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name: Desiree Winkler
Agency: City of Federal Way
Address: 33325 8th Avenue South
City: Federal Way State: WA Zip: 98003
Email: Desiree.Winkler@cityoffederalway.com
Phone: 253-835-2711
Facsimile: 253-835-2709
No cancellation of the foregoing policies shall be effective without thirty(30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement"of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT or one million dollars ($1,000,000.00),whichever is greater,unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to
third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third part ,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V"Payment Provisions"until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 10 of 14
Revised 11/01/2017
XIII. Extra Work
A. The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and(3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as "CLAIM,"
under this clause within thirty(30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before fina
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However,nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplemen
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit"G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit
"G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered
Transactions, Exhibit"G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit"G-4"Certificate of Current Cost or Pricing Data. Exhibit"G-3" is required only in AGREEMENT's
over one hundred thousand dollars ($100,000.00) and Exhibit"G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III"General
Requirements"prior to its performance of any SERVICES under this AGREEMENT.
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation,promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 11 of 14
Revised 11/01/2017
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes,but is
not limited to,names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles
credit card information, driver's license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data,proprietary software, STATE
and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these
types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest
confidence and not to make use of the State s Confidential Information for any purpose other than the performance
of this AGREEMENT,to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish,transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information
Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall, at the AGENCY's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or(ii)returned all of the State's Confidential Information to the AGENCY; or(iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State's Confidential Information was received; who received, maintained and used the State s Confidential
Information; and the final disposition of the State s Confidential Information. The CONSULTANT's records shall
be subject to inspection,review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected,used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as "Confidential"and sha
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14
Revised 11/01/2017
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or(b) as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant t
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or(v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and
or confidential or otherwise exempt,unless such disclosure is required under applicable state or federal la . If a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" o
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure,the
AGENCY will release the requested information on the date specified
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub-consultants'information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
"documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation, claim or audit is commenced,the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six(6)year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts,AGREEMENTs, appraisals,
plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes,reports,records,
telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts,
scribblings, recordings, visual displays, photographs, minutes of meetings,tabulations, computations, summaries,
inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other
taped, recorded, written,printed or typed matters of any kind or description; every copy of the foregoing whether
or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the
foregoing,whether or not such copy is a copy identical to an original, or whether or not such copy contains any
commentary or notation whatsoever that does not appear on the original.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 13 of 14
Revised 11/01/2017
For purposes of this AGREEMENT, "ESI"means any and all computer data or electronic recorded media of any
kind, including"Native Files",that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel,Access, Publisher, PowerPoint,Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers,backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and/or modified
The CONSULTANT shall include this section XX"Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one (1) of this AGREEMENT.
1D 1 fl Z2 I3
Signature Date
.4.1vser,
408'
Sign Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14
Revised 11/01/2017
Exhibit A
Scope of Work
Project No.
See attached Scope of Services.
Agreement Number:
Exhibit A-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
KBA, Inc. October 10, 2018
EXHIBIT A
SCOPE OF SERVICES
Observation Services
for
Military Rd S & S 298th St Compact Roundabout
KBA, Inc. (Consultant)will provide Observation services to the City of Federal Way(Client), for the
Project known as Military Rd S& S 298th St Compact Roundabout(Project). These services will
include field observation and documentation during construction of the Project, as detailed below.
Project Description: This Project shall consist of: Construction of sidewalk, retaining wall, street
illumination, and compact roundabout improvements at the intersection of Military Rd S and S 298th
Street. The Designer of Record on this project is KPG (Designer).
CONSTRUCTION MANAGEMENT SERVICES
A. Consultant Contract Management. Provide overall day-to-day management of the
consultant contract and staff, including:
1. Decide on best modes and frequency of communication with Client and Designer Liaison and
coordinate with Client, as needed, to discuss Project issues and status.
2. Review monthly expenditures and scope activities. Prepare and submit to Client monthly, an
invoice and progress report describing services provided that month.
B. Construction Phase Services — Field
1. Observe the technical conduct of the construction, including providing day-to-day contact with
the construction contractor, Client, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in accordance
with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Specifications.
2. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes. Advise the Client of any non-conforming work observed
during site visits.
3. Prepare Inspector Daily Reports (IDRs), recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day, contractor's
equipment and crews, and other pertinent information.
4. Interpret Construction Contract Documents, in coordination with Designer.
5. Evaluate issues which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
6. Coordinate with permit holders on the Project to monitor compliance with approved permits, if
applicable.
7. Prepare field records and documents to help facilitate administration of the Project in
accordance with funding agency requirements.
8. Attend and actively participate in regular on-site meetings.
9. Take periodic digital photographs during the course of construction. Photographs to be
labeled and organized as detailed in the CM Plan.
10. Testing. Coordinate the work of the Field Representative(s)and testing laboratories in the
observation and testing of materials used in the construction; document and evaluate results
of testing; and inform Client and construction contractor of deficiencies.
S:\Projects\Contracts\Client\Federal-Way\BP-18-042-01 A&E-Services-OnCall-ConstructionEngineering\Drafts&Negotiation Records\In-houseDrafts\Exhibit-A-Scope-
FederalWay-v4-2018-1010.docx 1 of 3
KBA, Inc. October 10, 2018
Deliverables
• IDRs with Project photos—submitted on a daily basis
C. Assumptions
1. Budget:
a. Staffing levels are anticipated in accordance with the attached budget estimate.
Overtime has not been figured into the budget.
i. Consultant will work up to the limitations of the authorized budget. If additional
budget is needed, Client and Consultant will negotiate a supplement to this
Agreement
ii. The work is anticipated to be performed during daytime hours. Should night work be
necessary, a 15 percent differential for labor will be applied to all night shift hours
worked by Consultant's employees.
b. The budget allocations shown on Exhibit E are itemized to aid in Project tracking
purposes only. The budget may be transferred between people, or between labor and
expenses, provided the total contracted amount is not exceeded without prior
authorization.
2. Items and Services Client will provide:
a. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final
record drawings.
b. Coordination with and enforcement of utility franchise agreements and/or contracts and
schedules for services related to this Project.
c. Verify that the required permits, bonds, and insurance have been obtained and submitted
by the construction contractor. Obtain all permits not required to be provided by
construction contractor.
d. Construction Survey. Provide project control survey and staking that is not already
assigned to the construction contractor.
3. Scope:
a. Consultant will provide observation services for the days/hours that its' Inspector(s)
personnel is/are on-site. The Inspector(s)will not be able to observe or report
construction activities, or collect documentation, during the time they are not on-site.
b. The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non-conforming work and pursue the
other remedies in the interests of the Client, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractor's performance, and it is
understood that Consultant shall assume no responsibility for proper construction means,
methods, techniques, Project site safety, safety precautions or programs, or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
Client's expectations.
c. Definitions and Roles. The use of the term "inspect" in relation to Consultant services is
synonymous with "construction observation, and reference to the"Inspector"role is
synonymous with "Field Representative,"and means: performing on-site observations of
the progress and quality of the Work and determining, in general, if the Work is being
performed in conformance with the Contract Documents; and notifying the Client if Work
does not conform to the Contract Documents or requires special inspection or testing.
Where"Specialty Inspector" or"specialty inspection" is used, it refers to inspection by a
Building Official or independent agent of the Building Official, or other licensed/certified
S:\Projects\Contracts\Client\Federal-Way\BP-18-042-01 A&E-Services-OnCall-ConstructionEngineering\DraftsBNegotiationRecords\In-houseDrafts\Exhibit-A-Scope-
FederalWay-v4-2018-1010.docx 2 of 3
KBA, Inc. October 10, 2018
inspector who provides a certified inspection report in accordance with an established
standard.
d. Because of the prior use of the Project site,there is a possibility of the presence of toxic
or hazardous materials. Consultant shall have no responsibility for the discovery,
presence, handling, removal or disposal of toxic or hazardous materials, or for exposure
of persons to toxic or hazardous materials in any form at the Project site, including but
not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic
substances. If the Consultant suspects the presence of hazardous materials, they will
notify the Client immediately for resolution.
e. Consultant is not responsible for any costs, claims or judgments arising from or in any
way connected with errors, omissions, conflicts or ambiguities in the Contract Documents
prepared by others. The Consultant does not have responsibility for the professional
quality or technical adequacy or accuracy of the design plans or specifications, nor for
their timely completion by others.
f. RCW 4.24.115 is applicable to Consultant's services provided under this Agreement.
g. Services provided by the Consultant under this Agreement will be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances, in the same geographical
area and time period.
h. Client agrees that Consultant will not be held liable for the completeness, correctness,
readability, or compatibility of any electronic media submitted to Client, after an
acceptance period of 30 days after delivery of the electronic files, because data stored on
electronic media can deteriorate undetected or can be modified without Consultant's
knowledge.
i. Regarding Article XIX. Protection of Confidential Information, of the LAG Agreement,
KBA will perform services under the following assumptions, and such assumptions are
assumed acceptable to the AGENCY and the STATE: The AGENCY and/or the STATE
will identify each and any item considered to be"State's Confidential Information" as
"confidential", as detailed below. Any information received by CONSULTANT that is not
so labeled, will be assumed by CONSULTANT to not be "State's Confidential
Information". CONSULTANT will return all items pre-identified as State's Confidential
Information, to the AGENCY, and will not be required to take any other steps to protect
that information.
II. OPTIONAL SERVICES
All services not detailed above, are considered Optional Services, which, along with any other Extra Work
requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement
is executed, specifying scope of services and budget.
S:\Projects\Contracts\Client\Federal-Way\BP-18-042-01 A&E-Services-OnCall-ConstructionEngineering\Drafts&NegotiationRecords\In-houseDrafts\Exhibit-A-Scope-
FederalWay-v4-2018-1010.docx 3 of 3
Exhibit B
DBE Participation/SBE Plan
In the abscntb of a inandatuiy UDBE, a'voluntary SBE gra+-aiiiuuiit of tun pcl.cit of the Coasaltant Agreelncnt
- - • r. = -- . . . • . . E - '. - :. •. ' . - : : : - - - _ .•: .
goal is voluntary, the outrcach efforts to provide SBE-naimttm practicable opportunities are not.
There are no DBE or SBE goals established for this Project for the Consultant; however, KBA is a WBE and SBE
firm.
Agreement Number:
Exhibit B-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agenc . The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying,Roadway Design& Plans Preparation Section
A. Survey Data
N/A
B. Roadway Design Files
N/A
C. Computer Aided Drafting Files
N/A
Agreement Number:
Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 4
Revised 11/01/2017
D. Specify the Agency's Right to Review Product with the Consultant
N/A
E. Specify the Electronic Deliverables to Be Provided to the Agency
N/A
F. Specify What Agency Furnished Services and Information Is to Be Provided
N/A
Agreement Number:
Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 4
Revised 11/01/2017
II. Any Other Electronic Files to Be Provided
Deliverables identified in Exhibit A - Scope of Services will be provided in hard copy format during the
Project. Agency will be provided with a copy of the digital files on a thumb-drive (USB stick) at closeout, at
Agency request.
III. Methods to Electronically Exchange Data
On-going Project correspondence will be provided via e-mail during the life of the Project. Deliverables will
be provided via hard copy and thumb-drive (USB stick) at closeout, at Agency request.
Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 4
Revised 11/01/2017
A. Agency Software Suite
Microsoft Office Suite
B. Electronic Messaging System
Microsoft Office Suite
C. File Transfers Format
E-mail and hard-copies during the life of the Project. Thumb-drive (USB stick) of digital files at project
closeout, at Agency request.
Exhibit C-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 4
Revised 11/01/2017
Exhibit D
Prime Consultant Cost Computations
See attached Estimate.
Agreement Number:
Exhibit D-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
O
,Q
-C
Ill 1
8
E
CO CO M CO 0) V) O LC) Co LC) CO M I- O LC) LC) 4�
0) O M N CO N N 0) O C•) CO N (0 N 4
CO o 0) e— 0) Co (o 0) N e- N LC) CO N- Cr) O O CD CO ..
C N o O C C G M M OO <- O O w
CO • CD e- CO N ca e
M M
3
.- O LO O) 0) CO CA LC) O co O O co O M co
co (n co co O co O N CO CO N CO N C) LN LN N- CMO O CO O
9+ r-
. O coOc coOU r- (j e- U LC) 1.C7 � CO ¢
N il
<- o O O
cm
C .
I'
r- O LC) 6) O 0) CA LC) O CO 0 C) CO O CO 0) N
CO 0 co Co Co co Ln co CO co t- CO CV C') (V (V N- CO O CO 0)
O \ CO e- - e-- e- O O e- N .- LC) LC) CO a- O
' N CO ) Pa- j > <- •r- L1) In ti � e- L r- (0En
Z 0 Z Z Z €
s
N N ezt CO ' O "ct"tC7) 0) O CO CO - Is- N-
CO CD N M LC) M CO •Cr LC) e;t O ti CO LC) '1
COCco c 'Cl" CO ( . CO e- O N M O (o CO N � ti
O ,...,4 no � N O 0 0
N N C7 Lt) m co
w
m
a
4
co •e- CO M CO 0) LC) O LC) CO e- LC) CO M t- O LC) LC) $
0) O M N CO N '- N O) O M M N- CO N a,
CO (o co N e- N LC) CO I- 0) O O CO CD
i O O O M M CO-' O O
O
= aM ` = N N N
O C6 i X 'p t
M 0 = W Q
O 'f CO N 0) I� CO CO co O) N- I,- e- LC)
00 C) V' CO M O) CO CO N CO LI) M 0) M N
I CO M CO CO U) CO CO Co ' N e- CO O LC) 0) ct CO e-
SJnoH Jo IDF_ N N M co-M N
uoWwiwIa;aa co °o co
_ N
O O O
N N N
M CO O CO CO CO N V' 'U' O (0 O 'd' 'U'(0 O
++ 1 CO O N N. e- O CO e^ 0) CO 0) e- O 0) co
i+ = = LC) N N fJ d) N LC) I O> 1� O_1��{pp�_N_ pp
Co _a Z 0 M MCS .- e- N Vimz.' 1!7 •ef M C1
et
RS ra Ts
CO -0 OO O
1 ars c L~ 0 ••� (A69 69 69(A 69-M 49 49 4..4)e-4 if! 4a•
U) 0 N co COON CO COO
et O O 0 C� CD M O •.0., Ch CO M
re V O c OS N '' MEA 6M9 CON4969.6M9 \ \ o
0 0
>4, CO 1-1- ' ~, 00 e
Cl., CO O
cu EN Z O j) I` CO O CV 0 CD LO CO
I- CD O CO O
CO
C O N lL CO d O) N O ..0.. 0) N M
M
C..) 0 e- co O , \ N CO co MEF}6M9 N COI609 6M9 6
N
I- CCI U � Min
Li
W rn C) ?
• Co co
o =o CO Cl) m co Q
Co ,. --ami 1- o :° I= `O Y
�, w
V 'o.aa)) H n— c) a) ami a aa)) aa) IO
0 0- 'o Q
0 d o v a) w L Q w v) ,_ Q v) CO �-
•� . a L a ca as a. U = a) a U = H R'
Q •-•, .O. co 2 8N M N O' N co N co m 1¢►
U Y U d Cn Q W �j - Q W o -o LIS
M
N a) _)c
O Q
0 j N y LJ co` 0 O
1-4n
Z
HO
7E Orli
CU L CD
a a ii4 °
a_'> m `mo w O m o a ILI o
Li -o cn co �' d fn m Li a N d N c CO W J CO 0
Q .. = m o d o = a) v v e ami
CO co m ` CD O m E L=o > > O a°)i O o O c
Y Maocn G > Mcn C) MQoo00cnu_ cn .0 H Q V a`
N/A
Exhibit
Sub-consultant Cost Computati• s
There isn't any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGEN '.
Refer to section VI "Sub-Contracting"of this AGREEMENT.
Agreement Number:
Exhibit E-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSU TANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including,but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1)through
(5) in every subcontract, including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE,the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number:
Exhibit F-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G
Certification Document
Exhibit G-1(a) Certification of Consultan
Exhibit G-1(b) Certification of Agency Official
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbyin
Exhibit G-4 Certificate of Current Cost or Pricing Dat
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
KBA, Inc.
whose address is
11201 SE 8th Street, Suite 160,Bellevue,WA 98004
and that neither the above firm nor I have
a) Employed or retained for a commission,percentage, brokerage, contingent fee, or other consideration,
any firm or person(other than a bona fide employee working solely for me or the above CONS TANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, o ganization or person(other than a bona fide employee working solel
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with,procuring or carrying out this AGREEMENT; except as hereby expressly stated(if any);
I acknowledge that this certificate is to be furnished to the City of Federal Way
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
KBA, Inc.
Consultant(Firm Name)
i elyWALOAL 10 ri
Signature(Authorized Official of Consultant) Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G-1(b)Certification of AGENCY
I hereby certify that I am the:
Q Agency Official
❑ Other
of the City of Federal Way , and the Consulting firm of KBA, Inc.
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; o
b) Pay, or agree to pay,to any firm,person, or o ganization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated(if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws,both criminal and civil.
,A0,..wfree
City of Federal Way 04,/,2„
Signat Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals
A. Are not presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local)transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receivin
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b)
of this certification; an
D. Have not within a three(3)year period preceding this application/proposal had one or more public
transactions (Federal, State and local)terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification
such prospective participant shall attach an explanation to this proposal.
KBA, Inc.
Consultant(Firm Name)
D /411, (S/
Signature(Authorized Official of Consultant) Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies,by signing and submitting this bid or proposal,to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for influencing or attempting to influence an officer or employee of any Federal age , a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connectio
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal age , a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with thi
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transactio
was made or entered into. Submission of this certification is a prerequisite for making or entering int
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the require
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed$100,000
and that all such sub-recipients shall certify and disclose accordingly.
KBA, Inc.
Consultant(Firm Name)
b )
itkio o Li ) I ?
f/
Signature(Authorized OiLl of Consultant) Date
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
Exhibit G-4 Certification of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's
representative in support of Military Rd S & S 298th St Roundabout * are accurate, complete, and current
as of 10/11/18 **.
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: KBA, Inc.
iw6babas_
idcenf—
Signature Title
Date of Execution***: /0 1 I-7 1
*Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Exhibit G-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 1
Revised 11/01/2017
N/A
Exhibit
Liability Insurance Incre- se
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Leg. Relations
and Insurance of this Agreement is amended to $
The CONSULTANT shall provide Professional Liability insurance with minimum per occurre -e limits in the
amount of$
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance
• Self-insurance through an irrevocable Letter of Credit from a qualified financial • stitutio
Self-insurance through documentation of a separate fund established exclusively or the payment of professional
liability claims, including claim amounts already reserved against the fund, sa -guards established for payment
from the fund, a copy of the latest annual financial statements, and disclosu • of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required b, the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is treater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to ••crease the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own ,ost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $
• Include all costs, fee increase,premiums.
• This cost shall not be billed against an FHWA ` nded project.
• For final contracts, include this exhibit
Agreement Number:
Exhibit H-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Page 1 of 1
Agreement Revised 11/01/2017
N/A
Exhibit
Alleged Consultant Design Error Procedu ' -s
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error i of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for th- esolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some m. erial damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s),the first step in the proc: s is for th Agency's
project manager to notify the Director of Public Works or Agency Engineer regard' g the potential design
error(s). For federally funded projects, the Region Local Programs Engineer sho. d be informed and
involved in these procedures. (Note: The Director of Public Works or Agency 'ngineer may appoint an
agency staff person other than the project manager, who has not been as dir- tly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Erro s)
After discussion of the alleged design error(s) and the magnitude o e alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence,the .roject manager obtains more detailed
documentation than is normally required on the project. Exam es include: all decisions and descriptions
of work;photographs, records of labor, materials and equip •nt.
Step 3 Contact the Consultant Regarding the Alleged Desig rror(s)
If it is determined that there is a need to proceed furth- , the next step in the process is for the project
manager to contact the consultant regarding the alle •d design error(s) and the magnitude of the alleged
error(s). The project manager and other appropria , agency staff should represent the agency and the
consultant should be represented by their projec manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design err (s) issue.
Step 4 Attempt to Resolve Alleged Design Err i with Consultant
After the meeting(s)with the consultan ave been completed regarding the consultant's alleged design
error(s), there are three possible seen. ios:
• It is determined via mutual a: •ement that there is not a consultant design error(s). If this is the case,
then the process will not pry eed beyond this point.
• It is determined via mu : agreement that a consultant design error(s) occurred. If this is the case,
then the Director of P .lic Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. ' e settlement would be paid to the agency or the amount would be reduced from
the consultant's at eement with the agency for the services on the project in which the design error
took place. The :gency is to provide LP,through the Region Local Programs Engineer, a summary
of the settle nt for review and to make adjustments, if any, as to how the settlement affects federal
reimburse -nts. No further action is required.
• There i of a mutual agreement regarding the alleged consultant design error(s). The consultant may
reque l that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
En' neer for review. If the Director of Public Works or Agency Engineer, after review with their legal
c.unsel, is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number:
Exhibit I-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 2
Revised 11/01/2017
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded throug r the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will eet
with representatives of the agency and the consultant to review the alleged design error(s), and , empt
to find a resolution to the issue. If necessar , LP will request assistance from the Attorney Ger-ral's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of p •ject costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of won, and costs
to reflec the agreed upon resolution. LP, in consultation with FHWA, will ident.' the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek se' ement by arbitration
or by litigation.
Agreement Number:
Exhibit 1-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2
Revised 11/01/2017
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total
of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the clai
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated wit
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA(if applicable) agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures.
Agreement Number:
Exhibit J-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 2
Revised 11/01/2017
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the clai
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing)the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit
Agreement Number:
Exhibit J-Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 2
Revised 11/01/2017