FEDRAC MINUTES 09-25-2018 CITY'0i
Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, September 25, 2018 Federal Way City Hall
4:30 p.m. SUMMARY MINUTES Hylebos Conference Room
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:33 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Tran, Councilmember Assefa-
Dawson
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Honda, Councilmember Koppang
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; City Attorney, Ryan
Call; Parks and Recreation Director, John Hutton; Community Center Manager, Doug
Nelson; Accounting Manager, Kristen Trivelas; Administrative Assistant, Robyn Buck
OTHERS PRESENT: Patience Malaba, Housing Development Consortium; John Howell,
CedarRiver Group; Dana Hollaway, Federal Way citizen; Clifford Gehrett, Squaw Peak
Properties LLC
PUBLIC COMMENT: Ms. Hollaway read her statement on agenda item B. She expressed
concern about adding affordable/low income housing and how it would negatively affect
Federal Way.
Mr. Gehrett commented on unrestricted revenue from the sale of marijuana and marijuana
products. According to his calculations, Federal Way could receive $670k in unrestricted
revenue.
APPROVAL OF SUMMARY MINUTES:
Motion to approve the minutes from July 24, 2018 as written; motion seconded and
carried 3-0.
SOUTH KING HOUSING AND HOMELESSNESS PARTNERSHIP (SKHHP): Presented by
Patience Malaba.
Data shows 2/3 of people living below the poverty level live in South King County. This is
the last year cities can decide if they want to be part of the interlocal agreement. Financial
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commitment depends on the number of cities that agree to participate. Assuming all cities
would participate, it could cost the City of Federal Way approximately $24-$35k per year
(with 1.5 or 2 FTE). There may be a possibility that the cost for cities in the agreement may
depend on population.
Motion to forward the to the October 2, 2018 council business agenda for presentation;
motion seconded and carried 3-0.
AUTHORIZATION TO ACCEPT $100,000 GRANT FROM 4CULTURE FOR SIGNAGE AT THE
PAEC: Presented by Parks and Recreation Director, John Hutton.
The intent is that the signage would be able to accommodate an additional name when
naming rights are sold. Proposals from companies will continue to be sought and will be
brought back to Committee. The plan is to have three signs. It is unclear at this time if the
sign code will preclude getting signs. The companies being solicited for bids have been
provided with the current Federal Way Revised code.
Motion to forward the AUTHORIZATION TO ACCEPT$100,000 GRANT FROM 4CULTURE
FOR SIGNAGE AT THE PAEC to the October 2, 2018 consent agenda for approval; motion
seconded and carried 3-0.
RESOLUTION: AUTHORIZATION OF A $500,000 INTERFUND LOAN TO THE PAEC
OPERATIONS CHECKING ACCOUNT: Presented by Parks and Recreation Director, John
Hutton.
This loan is to ensure sufficient operating funds are in the PAEC operations checking
account. This is for cash flow management (per the management contract), not support for
the facility itself.
Motion to forward the RESOLUTION:AUTHORIZATION OFA $500,000 INTER FUND LOAN
TO THE PAEC OPERATIONS CHECKING ACCOUNT to the October 2, 2018 consent agenda
for approval; motion seconded and carried 3-0.
OPERABLE WALL REPLACEMENT: Presented by Community Center Manager, Doug Nelson.
Mr. Nelson is requesting authorization to use North West Architectural Products, who
originally installed the wall to build the replacement wall using grant monies from King
County. The grant will cover the cost of the wall, however this is not in the 2018 budget;
therefore this will need to be documented in a budget amendment for 2018.
Motion to forward the OPERABLE WALL REPLACEMENT, to the October 2, 2018 consent
agenda for approval; motion seconded and carried 3-0.
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VOUCHERS—JULY 2018: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola answered questions from an email from Deputy Mayor Honda.
Motion to forward the Vouchers to the October 2, 2018 consent agenda for approval;
motion seconded and carried 3-0.
VOUCHERS —AUGUST 2018: Presented by Finance Director, Ade Ariwoola.
There were no questions on the vouchers.
Motion to forward the Vouchers to the October 2, 2018 consent agenda for approval;
motion seconded and carried 3-0.
MONTHLY FINANCIAL REPORT—JULY 2018: Presented by Finance Director, Ade Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report. Notable areas included:
• CD Permits and Fees — Still doing a lot of processing despite being short-handed
• Property Tax —Above 2018 year to date
• Sales Tax — Doing well
• Probation Revenue — $45k less than the expenditure, state law prohibits a city from
aggressive collection of fees from indigent citizens
Motion to forward approval of the MONTHLY FINANCIAL REPORT—JULY 2018
to the October 2, 2018 consent agenda for approval; motion seconded and carried 3-0.
MONTHLY FINANCIAL REPORT—AUGUST 2018: Presented by Finance Director, Ade
Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report. Notable areas included:
• CD Permits and Fees — Doing really well
• Sales Tax — Doing well
• Court Revenue — Below year to date budget due to reallocation of traffic officers
• REET— Slowing down
• Dumas Bay — Doing well
• FWCC— Doing well
• Utility Tax — Increased due to the weather (heat)
Motion to forward approval of the MONTHLY FINANCIAL REPORT—AUGUST 2018
to the October 2, 2018 consent agenda for approval; motion seconded and carried 3-0.
NEXT MEETING: Tuesday, October 23, 2018 @ 4:30 p.m.
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MEETING ADJOURNED: 6:07 p.m.
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