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LUTC MINS 10-01-2018City of Federal Way City Council Land Use & Transportation Committee October 1, 2018 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and Committee member Hoang Tran. Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Martin Moore. Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree Winkler, Deputy City Attorney Mark Orthmann, Planning Manager Robert "Doc" Hansen, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Principal Planner Margaret Clark, Street Systems Project Engineer Christine Mullen, SWM Project Engineer Fei Tang, and Administrative Assistant II Mercedes Tenuta. CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m. 2. PUBLIC COMMENT: Pattie Ward, a resident of Lake Jeane and the head of the Lake Jeane Management Association, explained that a court ruling allowed homeowners to treat the lake's toxicity. Due to the cost to maintain treatment of the lake, she is requesting that the Council make a motion to move forward with a Lake Management District. Dana Hollawav, a member of the Quiet Skies Puget Sound Grass Roots Organization, expressed concerns with the airplane noise and emissions that will impact the Federal Way community. She spoke in favor of item H with approval of Option 1. 3. COMMITTEE BUSINESS: Topic Title/ Description A. Approval of Minutes: September 10, 2018 Committee approved the September 10, 2018 LUTC minutes as presented. • Moved: Johnson • Seconded: Tran Passed: 3 -0 unanimously B. 21St Ave S (S 320th St to S 316th St) Pedestrian Improvements — Project Acceptance Street Systems Project Engineer, Christine Mullen, presented the project which completed a 12' sidewalk with street trees and decorative street lights on the west side of 21St Ave S from just north of S 3201h Street to S 316th Street. Prior to release of retainage on a Public Works construction project, Council must accept the work as complete to meet state requirements. Ms. Mullen provided before and after pictures and outlined the final construction contract amount which came in below budget. Committee forwarded Option 1 (Authorize final acceptance of the 21St Ave S (S 320th St to S 316th St) Pedestrian Improvements constructed by Active Construction, Inc., in the amount of $652,420.17, as complete) to the October 16, 2018 Council Consent Agenda for approval. • Moved: Tran • Seconded:Johnson Committee Members Mark Koppang, Chair Hoang V. Tran, Member Jesse E. Johnson, Member City Staff EI Walsh, P. E., Public Works Director Mercedes Tenuta, Administrative Assistant 11 (253) 835 -2701 A Passed: 3 -0 unanimously C. Sherwood Forest '18 NTS —18th Avenue SW & SW 353rd Place Senior Traffic Engineer, Erik Preston, presented a study area map and background for the project area. A petition was submitted on May 7, 2018 with concerns of excessive speeding and cut - through traffic. Both 18th Ave SW and SW 353 Id Place were evaluated with data collected in June 2018 during the school year which resulted in the minimum criteria met of 3.0 points. A community meeting was held July 25, 2018 with 8 in attendance. The balloting resulting in a 70% approval rate. Mr. Preston briefly touched on the mini - roundabout option of being landscaped. Typically this is done with an agreement with the Homeowner's Association ('WHOA ") to maintain the landscaping for 5 years; however this neighborhood currently doesn't have an HOA. Mr. Preston outlined the budget considerations which indicated this project's estimate exceeds the available 2018 budget based on projects already completed or currently under construction. There is an option to phase and complete the work in 2019 if funds are not available. Mr. Preston, Deputy Mayor Honda, and Committee members held a brief discussion regarding the phased approach, a general overview of the NTS process, the budget for NTS in 2019 -20, the option for homeowner's to maintain the mini - roundabout, and the cost differential between having landscaping vs. not. Committee authorized the installation of the two speed humps in 2018 and the mini - roundabout in 2019. • Moved: Koppang • Seconded: Johnson • Passed: 3 -0 unanimously D. Lakota Park Stormwater Facility Repair Project — Final Acceptance SWM Project Engineer, Fei Tang, provided a background of the project that rebuilt the berm that forms a boundary between Lakota Park and Lakota Wetlands to its design height and replaced approximately 470 linear feet of pipe that regulates detention within the area. Prior to release of retainage on a Public Works construction project, Council must accept the work as complete to meet state requirements. Mr. Tang provided pictures and outlined the final construction contract amount which came in under budget. Committee forwarded Option 1 (Authorize final acceptance of the Lakota Park Stormwater Facility Repair Project constructed by Gary Harper Construction, Inc., in amount of $429,666.00, as complete) to the October 16, 2018 Council Consent Agenda for approval. • Moved: Tran « Seconded: Johnson • Passed: 3 -0 unanimously E. West Hylebos Creek S 373rd Street Gravel Removal Project — Final Acceptance SWM Project Engineer, Fei Tang, provided a background of the project that removed 73 cubic yards of gravel from a small branch of the West Hylebos Creek to restore stream flow, protect the existing bridge, and allow inspection and potential maintenance of the bridge. Prior to release of retainage on a Public Works construction project, Council must accept the work as complete to meet state requirements. Mr. Tang provided pictures and outlined the final construction contract amount which came in under budget. Committee forwarded Option 1 (Authorize final acceptance of the West Hylebos Creek South 373rd Street Gravel Removal Project constructed by Northwest Cascade, Inc., in the amount of $66,205.23, as complete) to the October 16, 2018 Council Consent Agenda for approval. + Moved: Tran + Seconded:Johnson Passed: 3 -0 unanimously Committee Members City Staff Mark Koppang, Chair E7 Walsh, P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 F. ORDINANCE: Apprenticeship Utilization Requirements for Public Works Projects Deputy Public Works Director /Street Systems Manager, Desiree Winkler, presented a background explaining that there is a current and anticipated shortfall of skilled labor and the City can support development of skilled labor work force through implementation of an apprenticeship program. The proposed ordinance applies to construction projects with minimum construction costs of $2M (which would be adjusted each calendar year by 100% of the annual percentage change in the Consumer Price Index ( "CPI "). In addition, the contractor shall employ apprentices for at least 15% of the contract labor hours unless waived or reduced by the Public Works Director. Ms. Winkler outlined the minimum percentage of contract labor hours and the list of exceptions. Ms. Winkler and Councilmembers held a brief discussion regarding how the good faith effort will be evaluated, any potential burden to the contractor, how the CPI will be reported and any potential financial impacts. Committee forwarded the proposed Ordinance to First Reading on October 16, 2018. • Moved: Tran • Seconded:Johnson • Passed: 3 -0 unanimously G. ORDINANCE: Amend 19.142 FWRC and 15.15 FWRC, Flood Damage Prevention Planning Manager, Robert "Doc" Hansen, outlined the reasons for the code amendments are to meet state laws, identify exempt activities, and update the requirement of floodplain permits. The proposed amendments are: • Eliminate 15.15 due to it replicating 19.142 • Add and amend definitions • Provide exemptions for normal maintenance • Require habitat assessments Committee forwarded the proposed Ordinance to First Reading on October 16, 2018. • Moved: Johnson • Seconded: Tran • Passed: 3 -0 unanimously H. Approval of Federal Way Mayor's Quiet and Healthy Skies Task Force Report Public Works Director, El Walsh, stated that Senior Policy Advisor, Yarden Weidenfeld, could not attend this LUTC meeting. Action taken at this meeting would send the item to the October 16, 2018 Council Business Agenda with the intent for Mr. Weidenfeld to provide a full presentation at that time. Mr. Walsh outlined the options for the committee to consider. Chair Koppang introduced David Berger and Chris Hall, authors of the Quiet and Healthy Skies Task Force Report, to answer any questions and thanked them for their dedication. Mr. Berger explained that the acquisition of the portable noise monitor is crucial so that the City can capture actual noise data to use to respond to the draft Environmental Impact Statement that is part of Strategic Airport Master Plan ( "SAMP "). Having the data available would be very helpful since the port rejected the request when performing the study. Mr. Berger outlined the importance to establish an "Aviation Impacts" committee which would function to address issues, provide oversight, keep citizens informed, and offer opportunities for citizens to be heard. Mr. Berger, Mr. Hall, Deputy Mayor Honda, and Committee members held a brief discussion regarding the potential for the Aviation Impacts committee to be part of LUTC, the locations available for the portable noise monitor, and the potential placements of the monitors. Committee forwarded the Federal Way Mayor's Quiet and Healthy Skies Task Force Report, including all twenty -four (24) distinct recommendations, to Council Business at the October 16, 2018 Council for approval. • Moved: Koppang Committee Members City Staff Mark Koppang, Chair E7 Walsh, P. E., Public Works Director Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II Jesse E. Johnson, Member (253) 835 -2701 Seconded: Tran a Passed: 3 -0 unanimously *Chair Koppang allowed citizen comment outside of the Public Comment period below: Lyn Idahosa, a Federal Way resident, expressed concerns regarding the mold issue for tenants /renters. She introduced Ashley Cormier to speak along with her. Ashley Cormier, with Washington CAN, expressed concerns regarding housing conditions for tenants and requested to have a meeting to discuss the concerns, legalities, and landlord accountabilities. Chair Koppang advised that since the previous Council meeting, the issue(s) have been forwarded to the Community Development Director, Brian Davis, and is on his list of work program items to address. 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be held on November 5, 2018 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 6:06 p.m. Attest: Approved by Committee: C� Mercedes Tenuta, Administrative Assistant II Committee Members Mark Koppang, Chair Hoang V. Tran, Member Jesse E. Johnson, Member City Staff E7 Walsh, P. E., Public Works Director Mercedes Tenuta, Administrative Assistant II (253) 835 -2701