LUTC MINS 10-01-2018City of Federal Way
City Council
Land Use & Transportation Committee
October 1, 2018 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang, Committee member Jesse Johnson, and
Committee member Hoang Tran.
Councilmembers in attendance: Deputy Mayor Susan Honda and Councilmember Martin Moore.
Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director /Street Systems Manager Desiree
Winkler, Deputy City Attorney Mark Orthmann, Planning Manager Robert "Doc" Hansen, Surface Water Manager Theresa
Thurlow, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Principal Planner Margaret Clark, Street
Systems Project Engineer Christine Mullen, SWM Project Engineer Fei Tang, and Administrative Assistant II Mercedes Tenuta.
CALL TO ORDER: Chair Koppang called the meeting to order at 5:00 p.m.
2. PUBLIC COMMENT:
Pattie Ward, a resident of Lake Jeane and the head of the Lake Jeane Management Association, explained that a court ruling
allowed homeowners to treat the lake's toxicity. Due to the cost to maintain treatment of the lake, she is requesting that the
Council make a motion to move forward with a Lake Management District.
Dana Hollawav, a member of the Quiet Skies Puget Sound Grass Roots Organization, expressed concerns with the airplane
noise and emissions that will impact the Federal Way community. She spoke in favor of item H with approval of Option 1.
3. COMMITTEE BUSINESS:
Topic Title/ Description
A. Approval of Minutes: September 10, 2018
Committee approved the September 10, 2018 LUTC minutes as presented.
• Moved: Johnson
• Seconded: Tran
Passed: 3 -0 unanimously
B. 21St Ave S (S 320th St to S 316th St) Pedestrian Improvements — Project Acceptance
Street Systems Project Engineer, Christine Mullen, presented the project which completed a 12' sidewalk with
street trees and decorative street lights on the west side of 21St Ave S from just north of S 3201h Street to S 316th
Street. Prior to release of retainage on a Public Works construction project, Council must accept the work as
complete to meet state requirements. Ms. Mullen provided before and after pictures and outlined the final
construction contract amount which came in below budget.
Committee forwarded Option 1 (Authorize final acceptance of the 21St Ave S (S 320th St to S 316th
St) Pedestrian Improvements constructed by Active Construction, Inc., in the amount of
$652,420.17, as complete) to the October 16, 2018 Council Consent Agenda for approval.
• Moved: Tran
• Seconded:Johnson
Committee Members
Mark Koppang, Chair
Hoang V. Tran, Member
Jesse E. Johnson, Member
City Staff
EI Walsh, P. E., Public Works Director
Mercedes Tenuta, Administrative Assistant 11
(253) 835 -2701
A Passed: 3 -0 unanimously
C. Sherwood Forest '18 NTS —18th Avenue SW & SW 353rd Place
Senior Traffic Engineer, Erik Preston, presented a study area map and background for the project area. A
petition was submitted on May 7, 2018 with concerns of excessive speeding and cut - through traffic. Both 18th
Ave SW and SW 353 Id Place were evaluated with data collected in June 2018 during the school year which
resulted in the minimum criteria met of 3.0 points. A community meeting was held July 25, 2018 with 8 in
attendance. The balloting resulting in a 70% approval rate. Mr. Preston briefly touched on the mini - roundabout
option of being landscaped. Typically this is done with an agreement with the Homeowner's Association ('WHOA ")
to maintain the landscaping for 5 years; however this neighborhood currently doesn't have an HOA.
Mr. Preston outlined the budget considerations which indicated this project's estimate exceeds the available
2018 budget based on projects already completed or currently under construction. There is an option to phase
and complete the work in 2019 if funds are not available.
Mr. Preston, Deputy Mayor Honda, and Committee members held a brief discussion regarding the phased
approach, a general overview of the NTS process, the budget for NTS in 2019 -20, the option for homeowner's
to maintain the mini - roundabout, and the cost differential between having landscaping vs. not.
Committee authorized the installation of the two speed humps in 2018 and the mini - roundabout
in 2019.
• Moved: Koppang
• Seconded: Johnson
• Passed: 3 -0 unanimously
D. Lakota Park Stormwater Facility Repair Project — Final Acceptance
SWM Project Engineer, Fei Tang, provided a background of the project that rebuilt the berm that forms a
boundary between Lakota Park and Lakota Wetlands to its design height and replaced approximately 470 linear
feet of pipe that regulates detention within the area. Prior to release of retainage on a Public Works construction
project, Council must accept the work as complete to meet state requirements. Mr. Tang provided pictures and
outlined the final construction contract amount which came in under budget.
Committee forwarded Option 1 (Authorize final acceptance of the Lakota Park Stormwater
Facility Repair Project constructed by Gary Harper Construction, Inc., in amount of $429,666.00,
as complete) to the October 16, 2018 Council Consent Agenda for approval.
• Moved: Tran
« Seconded: Johnson
• Passed: 3 -0 unanimously
E. West Hylebos Creek S 373rd Street Gravel Removal Project — Final Acceptance
SWM Project Engineer, Fei Tang, provided a background of the project that removed 73 cubic yards of gravel
from a small branch of the West Hylebos Creek to restore stream flow, protect the existing bridge, and allow
inspection and potential maintenance of the bridge. Prior to release of retainage on a Public Works construction
project, Council must accept the work as complete to meet state requirements. Mr. Tang provided pictures and
outlined the final construction contract amount which came in under budget.
Committee forwarded Option 1 (Authorize final acceptance of the West Hylebos Creek South
373rd Street Gravel Removal Project constructed by Northwest Cascade, Inc., in the amount of
$66,205.23, as complete) to the October 16, 2018 Council Consent Agenda for approval.
+ Moved: Tran
+ Seconded:Johnson
Passed: 3 -0 unanimously
Committee Members City Staff
Mark Koppang, Chair E7 Walsh, P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
F. ORDINANCE: Apprenticeship Utilization Requirements for Public Works Projects
Deputy Public Works Director /Street Systems Manager, Desiree Winkler, presented a background explaining
that there is a current and anticipated shortfall of skilled labor and the City can support development of skilled
labor work force through implementation of an apprenticeship program. The proposed ordinance applies to
construction projects with minimum construction costs of $2M (which would be adjusted each calendar year by
100% of the annual percentage change in the Consumer Price Index ( "CPI "). In addition, the contractor shall
employ apprentices for at least 15% of the contract labor hours unless waived or reduced by the Public Works
Director. Ms. Winkler outlined the minimum percentage of contract labor hours and the list of exceptions.
Ms. Winkler and Councilmembers held a brief discussion regarding how the good faith effort will be evaluated,
any potential burden to the contractor, how the CPI will be reported and any potential financial impacts.
Committee forwarded the proposed Ordinance to First Reading on October 16, 2018.
• Moved: Tran
• Seconded:Johnson
• Passed: 3 -0 unanimously
G. ORDINANCE: Amend 19.142 FWRC and 15.15 FWRC, Flood Damage Prevention
Planning Manager, Robert "Doc" Hansen, outlined the reasons for the code amendments are to meet state laws,
identify exempt activities, and update the requirement of floodplain permits. The proposed amendments are:
• Eliminate 15.15 due to it replicating 19.142
• Add and amend definitions
• Provide exemptions for normal maintenance
• Require habitat assessments
Committee forwarded the proposed Ordinance to First Reading on October 16, 2018.
• Moved: Johnson
• Seconded: Tran
• Passed: 3 -0 unanimously
H. Approval of Federal Way Mayor's Quiet and Healthy Skies Task Force Report
Public Works Director, El Walsh, stated that Senior Policy Advisor, Yarden Weidenfeld, could not attend this
LUTC meeting. Action taken at this meeting would send the item to the October 16, 2018 Council Business
Agenda with the intent for Mr. Weidenfeld to provide a full presentation at that time. Mr. Walsh outlined the
options for the committee to consider.
Chair Koppang introduced David Berger and Chris Hall, authors of the Quiet and Healthy Skies Task Force
Report, to answer any questions and thanked them for their dedication.
Mr. Berger explained that the acquisition of the portable noise monitor is crucial so that the City can capture
actual noise data to use to respond to the draft Environmental Impact Statement that is part of Strategic Airport
Master Plan ( "SAMP "). Having the data available would be very helpful since the port rejected the request when
performing the study. Mr. Berger outlined the importance to establish an "Aviation Impacts" committee which
would function to address issues, provide oversight, keep citizens informed, and offer opportunities for citizens
to be heard.
Mr. Berger, Mr. Hall, Deputy Mayor Honda, and Committee members held a brief discussion regarding the
potential for the Aviation Impacts committee to be part of LUTC, the locations available for the portable noise
monitor, and the potential placements of the monitors.
Committee forwarded the Federal Way Mayor's Quiet and Healthy Skies Task Force Report,
including all twenty -four (24) distinct recommendations, to Council Business at the
October 16, 2018 Council for approval.
• Moved: Koppang
Committee Members City Staff
Mark Koppang, Chair E7 Walsh, P. E., Public Works Director
Hoang V. Tran, Member Mercedes Tenuta, Administrative Assistant II
Jesse E. Johnson, Member (253) 835 -2701
Seconded: Tran
a Passed: 3 -0 unanimously
*Chair Koppang allowed citizen comment outside of the Public Comment period below:
Lyn Idahosa, a Federal Way resident, expressed concerns regarding the mold issue for tenants /renters. She
introduced Ashley Cormier to speak along with her.
Ashley Cormier, with Washington CAN, expressed concerns regarding housing conditions for tenants and
requested to have a meeting to discuss the concerns, legalities, and landlord accountabilities.
Chair Koppang advised that since the previous Council meeting, the issue(s) have been forwarded to the
Community Development Director, Brian Davis, and is on his list of work program items to address.
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be held on November 5, 2018 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 6:06 p.m.
Attest: Approved by Committee:
C�
Mercedes Tenuta, Administrative Assistant II
Committee Members
Mark Koppang, Chair
Hoang V. Tran, Member
Jesse E. Johnson, Member
City Staff
E7 Walsh, P. E., Public Works Director
Mercedes Tenuta, Administrative Assistant II
(253) 835 -2701